2024-25 Ortiz Enterprises - Project 2011-05 Dune Palms Bridge - Change Order No. 7ta �W
— GEM ,,ft{x DESERT —
TO: Jon McMillen, City Manager
FROM: Bryan McKinney, P.E., Public Works Director/City Engineer
Via: Carley Escarrega, Administrative Technician
DATE: June 3, 2024
RE: Contract Change Order No. 7
Dune Palms Road Bridge
Project No. 2011-05
Attached for your signatures is one (1) electronic Contract Change Order No. 7 between Ortiz
Enterprises, Inc. and the City of La Quinta for the project referenced above.
DESCRIPTION OF CHANGE
This Contract Change Order allows for Quantity Adjustments Total $60,557.25
Please sign and return the original to the City Clerk for final distribution.
REQUESTING DEPARTMENT TO CHECK THE ITEMS BELOW AS APPROPRIATE:
X Contract payments will be charged to the construction account number: 401 -0000 -60188 -111205 -CT
Authority to execute this agreement is based upon:
City Manager's signature authority provided under Resolution No. 2023-008 for budgeted
expenditures of $50,000 or less.
_X_ City Council approval on October 18, 2022
The following Budget Summary is provided:
Project Budget
$ 29,756,245
Contract Amount
($ 21,626,759.60)
Change Order No. 1 - 6
($ 256,726.52)
This Contract Change Order No. 7
($ 60,557.25)
Balance Remaining
$ 7,812,201.63
As indicated, adequate funding is available.
78-495 Calle Tampico La Quinta, CA 92253 760.777.7000
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CALIFORNIA
Sheet 1 of 2
CONTRACT: Dune Palms Road Bridge Improvement Project
PROJECT #: 2011-05
CONTRACTOR: ORTIZ ENTERPRISES, INC.
6 Cushing Suite 200
Irvine, CA 92618-4221
CONTRACT CHANGE ORDER NO. 007
Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described
changes or do the following described work not included in the plans and specifications for this Contract. Unless
otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original
Contract.
DESCRIPTION OF CHANGE
The following bid items have exceeded their estimated quantities and shall be reimbursed per the
contract unit price for the amount over 100 %:
Estimate of increase in bid items at contract unit price:
Item No. 6 Remove PCC Pavement and Cut Off Wall 4,831 SF @ $6.00/SF = $28,986.00
Item No. 21 Concrete Drive Approach 237 SF @ $26.00/SF = $ 6,162.00
Item No. 79 Reconstruct Sewer Manhole 3 LF @ $ 1700/SF =$ 5,100.00
Subtotal = $ 40,248.00
The bid items below increased over estimated quantities due to the revisions for the south end
widening of the east side of the roadway.
Item No. 93 Unclassified Excavation (Roadway) 137.5 CY@$ 60/CY = $ 8,250.00
Item No. 96 Cold Mill AC Pavement 1,095 SF @ $ 1.00/SF = $ 1,095.00
Item No. 8 Clearing and Grubbing (Curb Removal) 198 LF @ $ 16/1-F = $ 3,168.00
Subtotal = $ 12,513.00
Estimate of new bid item at agreed unit price:
Temporary AC Walkway
Total estimated cost = $ 60,557.25
(,l Quigra
525 LF @ $14.85/LF = $ 7,796.25
Upon completion and acceptance of quantities installed, payment will be made as measured in the
field. Price total will constitute full and complete compensation, including markups for construction work
and delays incurred.
Current Contract Amount $ 21,883,486.12
Add This Change Order No. 007 $ 60,557.25
Revised Contract Total $ 21,944,043.37
By reason of this contract change order the time of completion is adjusted as follows: - 5 - days added
to contract time.
The contract completion date shall be: 02/20/2025
Submitted By: Date:
y -} Jon McMillen, City Manager
Approved B Date:_
We, the undersigned Contract a given carefui consideration to the change proposed and hereby agree, if this
proposal is approved, th will provide all equipment, furnish all materials, perform all labor, except as may be noted above,
and perform all se es necessary to complete the above specified wort, and hereby accept as full payment the amount shown
above, which includes all direct and indirect overhead expenses foWiy delays.
Accepted By:
Title:Oice
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Contractor: �/�T/L E��l�9i?/sFS; /NC'. Date:—;�'V X02
2011-05 Change Order No. 007
Final Audit Report 2024-05-29
Created: 2024-05-29
By: Carley Escarrega (cescarrega@laquintaca.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAY5WQFY72fwzEIBrCC1hl2EUacGaNYYlu
"2011-05 Change Order No. 007" History
Document created by Carley Escarrega (cescarrega@laquintaca.gov)
2024-05-29 - 7:49:19 PM GMT
Document emailed to Ubaldo Ayon (uayon@laquintaca.gov) for signature
2024-05-29 - 7:49:23 PM GMT
Email viewed by Ubaldo Ayon (uayon@laquintaca.gov)
2024-05-29 - 7:53:53 PM GMT
Document e -signed by Ubaldo Ayon (uayon@laquintaca.gov)
Signature Date: 2024-05-29 - 7:54:02 PM GMT - Time Source: server
Document emailed to Bryan McKinney (bmckinney@laquintaca.gov) for signature
2024-05-29 - 7:54:03 PM GMT
Email viewed by Bryan McKinney (bmckinney@laquintaca.gov)
2024-05-29 - 7:54:34 PM GMT
Document e -signed by Bryan McKinney (bmckinney@laquintaca.gov)
Signature Date: 2024-05-29 - 7:54:54 PM GMT - Time Source: server
Agreement completed.
2024-05-29 - 7:54:54 PM GMT
a Adobe Acrobat Sign
GENERAL ENGINEERING CONTRACTOR
ENTERPRISES, INC.
May 22, 2024
City of La Quinta
Public Works Department
78495 Calle Tampico
La Quinta, Ca. 92253
Attn: Tom Nowak, R.E.
Re: Dune Palms Bridge Rd. Improvement
City of La Quinta Project 2011-05
Ortiz Job No. 234 Log No. 027
Subject: CONTRACT CHANGE ORDER No. 007 For Execution
Dear Mr. Nowak,
LICENSE NO. 467088
6 Cu�S'tfNG SUITE 200, IRVINE, CALIFORNIA 92618-4221
PHONE (949) 753-1414 FAX (949) 753-'1477
oe+Qort¢ent.oam
Via e-mail
Please see attached Contract Change Order No. 007 signed by Ortiz Enterprises, Inc. Please process this
change order for payment.
If you have any questions regarding this change order, please feel free to contact Mac Delaney at (949)649-
9470.
Sincerely,
Mac Delaney
Project Manager
Ortiz Enterprises, Inc.
Attach: CCO #007
CONSENT CALENDAR ITEM NO. 8
City of La Quinta
CITY COUNCIL MEE I IN(3: March 19, 2024
STAFF REPORT
AGENDA TITLE: APPROVE CHANGE ORDER ESTIMATE FOR CONTRACT WITH
ORTIZ CONSTRUCTION, INC., APPROVE AMENDMENT NO. 13 TO PROFESSIONAL
SERVICES AGREEMENT WITH BENGAL ENGINEERING, INC., AND AUTHORIZE
AMENDMENT REQUEST TO COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS
AGREEMENT FOR THE DUNE PALMS ROAD BRIDGE IMPROVEMENT PROJECT NO.
2011-05
RECOMMENDATION
Approve Change Order Estimate for contract with Ortiz Construction, Inc. in the amount of
$124,944, approve Amendment No. 13 to Professional Services Agreement with Bengal
Engineering, Inc. in the amount of $45,200, authorize staff to submit an amendment
request to the Coachella Valley Association of Governments reimbursement agreement for
the Dune Palms Road Bridge Improvement Project No. 2011-05; and authorize the City
Manager to execute the change order and amendments.
EXECUTIVE SUMMARY
• The Dune Palms Road Bridge Project (Project) (Attachment 1) is currently in
construction to replace the existing low water crossing with an all-weather access
bridge on Dune Palms Road at the Coachella Valley Storm Water Channel
(CVSWC).
• As the contractor is constructing the roadway improvements associated with the
northbound bridge section of the Project, staff recommends completing the roadway
widening to ultimate condition on the eastern side of Dune Palms Road between
Highway 111 and the bridge.
• The Change Order Estimate for the construction contract with Ortiz Construction, Inc.,
includes additional quantities of bid items to complete the widening to the ultimate
General Plan condition (Attachment 2).
• Amendment No. 13 to the Professional Services Agreement (PSA) with Bengal
Engineering, Inc., (Bengal) authorizes engineering design to amend the current
roadway improvement plans and to provide additional construction support services
on a time and materials basis (Attachment 3).
• The road widening improvements are not eligible for Highway Bridge Program
Funding but as part of the Coachella Valley Association of Governments (CVAG)
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Regional Transportation Plan (RTP) in the Transportation Project Prioritization Study
(TPPS) they are eligible for funding.
Staff requests approval to submit an amendment request for the existing Dune Palms
Bridge Agreement with CVAG to provide 75% of the cost for the road widening
improvements.
FISCAL
The Project has an approved budget of $29,756,245. The following is the updated project
budget per phase:
Phase
Project Budget
Engineering/Design
$2,095,200
Right of Way
$1,570,554
Construction
$22,017,430
Const. Engineering
$2,764,651
Utility Agreement (IID)
$65,750
Contingency
$1,242,660
Total Costs:
$29,756,245
The CVAG amendment request is for 75% of the additional road widening costs, including
design and construction. Sufficient funds are available for the Bengal amendment in the
amount of $45,200 and the construction contract change order estimate of approximately
$124,944 in the existing project budget.
BACKGROUND/ANALYSIS
The Project is currently in construction to replace the existing low water crossing with an all-
weather access bridge on Dune Palms Road at the CVSWC. The contractor is preparing to
construct the roadway improvements associated with the northbound bridge section of the
Project. Staff recommends widening the eastern side of Dune Palms Road on the
northbound bridge approach, from Highway 111 to the bridge, to its ultimate General Plan
condition as part of the Project.
This segment of Dune Palms Road is part of the RTP and is included in the CVAG TPPS
with a 2015 ranking of 9 on a scale of 0 to 15 (15 is the highest need). The TPPS uses
distinct evaluation criteria and scores to form a ranking list of the regionally significant
roadway segments for the nine municipalities and the County of Riverside in the Coachella
Valley area. The ranking list is used to determine which roadways have the greatest need
evaluated from current conditions and is used in funding decisions.
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Completing the road widening as the contractor is constructing the roadway improvements
associated with the northbound bridge section will provide overall cost savings. The City will
not need to construct and remove temporary improvements in the future to widen the road
to its ultimate condition. Constructing the ultimate condition at this time will also offer
improved safety for bicycles and pedestrians on the east side of Dune Palms Road and
provide a better link to the adjacent CV Link improvements.
The road widening improvements are not eligible for HBP funding, but they are eligible for
CVAG regional transportation funding. Staff requests approval to submit a request to CVAG,
to amend the existing Dune Palms Bridge Reimbursement Agreement for 75% of the cost for
the design and construction of the road widening improvements.
The proposed construction change order estimate from Ortiz Construction, Inc., includes the
additional quantities of bid items estimated to construct the road widening improvements. The
final change order will be submitted based on the actual quantities required to complete the
improvements.
Proposed Amendment No. 13, if approved, will allow Bengal to continue to provide
construction support through the construction phase and amend the current roadway
improvement plans to include the Dune Palms Road widening from Highway 111 to the
bridge.
Additional construction support is warranted to accommodate time expended on the
resolution of the water main construction to satisfy CVWD Record Drawing information, and
additional construction time due to delays caused by Tropical Storm Hilary in August 2023
and other subsequent storms.
ALTERNATIVES
Staff does not recommend an alternative.
Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, Public Works Director/City Engineer
Attachments: 1. Project Vicinity Map
2. Ortiz Construction, Inc. Change Order Estimate
3. Bengal Engineering Inc. Amendment No. 13
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