2023-24 Vintage Associates Change Order 6 - Park Landscape Maint Project 2018-32MEMORANDUM
DATE: August 10, 2023
TO: Jon McMillen, City Manager
FROM : Dianne Hansen, Management Analyst
RE: Vintage Associates, Inc. Change Order #6 - Project No 2018-32; Citywide Park
Landscape Maintenance
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
Approved by City Council on
City Manager's signing authority provided under the City's Purchasing Police
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
Department Director's or Manager's signing authority provided under the City's
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
Bid RFP n RFQ [ 3 written informal bids
Sole Source
Select Source U Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
Agreement payment will be charged to Account No.: 101-7004-60189; 101-3000
Agreement term: Start Date 09/01/2023 End Date 06/30/2024
Amount of Agreement, Amendment, Change Order, etc.: $3,132 (TOTAL: 967,189)
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: On File LF - Not Registered myCOI (LM) Date: 8/14/2023
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
Business License No. 0003446 Expires: 1 /31 /2024
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
Approved By: v
°Ca C2111.141
GEM of the ❑ESFRT —
Sheet 1 of 1
AGREEMENT: CITYWIDE PARK LANDSCAPE MAINTENTANCE SERVICE
PROJECT NO. 2018-32
CONTRACTOR: VINTAGE ASSOCIATES, INC.
CHANGE ORDER NO. 6
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Pursuant to the terms of the original Agreement for Contract Services, you are hereby directed to make the herein described changes or
do the following described work not included in the plans and specifications for this Agreement. Unless otherwise stated all work shall
conform to the terms, general conditions, and special provisions of the original Agreement.
DESCRIPTION OF CHANGE
1. Section 3000; 7.0 Turfgrass, C. Winter Over -seeding, revised to Winter over -seeding will only occur at
Civic Center Campus, Adams park and retention basin, Fritz Burns, La Quinta Park picnic area, three
dog parks, the YMCA, Monticello park, and Seasons retention basin, Pioneer, Velasco, Eisenhower, the
X-Park, and the Bear Creek Trail. Add overseeding at Desert Pride $3,132, and remove overseeding of
the sports fields at the Sports Complex and Colonel Mitchell Paige ($60,770).
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*
Previous Agreement Amount Through Change
Order No. 5
$ 1,024,827
Remove this Change Order
($ 60,770)
Add this Change Order
$ 3,132
Revised Agreement Total
$ 967,189
By reason of this change order the time of completion is adjusted as follows: -0- days added/deleted to contract time. The
start date for these services shall be: 09/01 /2023
******************************************************************************************************************************
Submitted By: Z7 Z aate.zyp Date: 08/10/23
Monika Redeye, Acting City Manager 8/14/2023
Date:
We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is
approved, that we will provide all equipment, furnish all materials, perform all labor, except as may be noted above, and perform all
services necessary to complete the above specified work, and hereby accept as full payment the amount shown above, which includes
all direct and indirect overhead expenses for any delays.
Accepted By: Title: CEO
Print Name: Kyle Gritters Print Company: VINTAGE ASSOCIATES, INC
ta 0aigra
GEM of the DESERT —
MEMORANDUM
TO: Madam Mayor and Members of the City Council
FROM: Jon McMillen, City Manager
DATE: August 10, 2023
SUBJECT: Designation of Acting City Managers
August 12-30, 2023
I will be out of the area and on vacation August 12-30, 2023. I will return to
the office on Thursday, August 31, 2023.
During my absence, I have designated City Clerk, Monika Radeva as Acting
City Manager from August 12th thru August 20th. Monika's direct contact
information is as follows:
Cell: 760-567-6605 City: 760-777-7035
mradeva@laquintaca.gov
From August 215t thru August 30th, I have designated Gil Villalpando,
Director of Business and Housing, as Acting City Manager. Gil's direct
contact information is as follows:
Cell: 951-537-8671 City: 760-777-7094
gvillalpando@laquintaca.gov
If you have any questions, please contact me.
Thank you.
cc: Executive Team
Bill Ihrke