2024-29 Riverside County MOU Library, Museum & Makerspace ManagementMEMORANDUM
DATE: June 19, 2024
TO: Jon McMillen, City Manager
FROM: Michael Calderon, Management Analyst
RE: RivCO - MOU for Library, Museum, and Makerspace Management
W �W
U]I ORN1.1
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
JVJ_ Approved by City Council on June 18, 2024 Business No. 1
.a City Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
Department Director's or Manager's signing authority provided under the City's
Purchasing Policy [Resolution No. 2023-008] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
.Q Bid ❑ RFP RFQ ❑ 3 written informal bids
QSole Source W✓ Select Source I Cooperative Procurement
Reauestina deuartment shall check and attach the items below as auurouriate:
7 Agreement payment will be charged to Account No.: 501-0000-7103
✓� Agreement term: Start Date July 1, 2024 _ End Date June 30, 2029
. ✓Q Amount of Agreement, Amendment, Change Order, etc.: $ 7,082,622
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
FV—/1 Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: N/A Oscar Mojica Date: 6/19/2024
aBonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
_a Business License No. N/A Expires:
.Q Requisition for a Purchase Order has been prepared (Agreements over $5,000)
1
2
3
4
5
6
7
8
9
10
11
12
13
f[!
15
16
17
18
19
20
21
22
23
24
25
26
27
28
MEMORANDUM OF UNDERSTANDING (MOU)
TERMS AND CONDITIONS TO PROVIDE MANAGEMENT
AND OPERATIONS OF THE LA QUINTA BRANCH LIBRARY
AND THE LA QUINTA MUSEUM
This Memorandum of Understanding ("MOU") is made and entered into by and between
the COUNTY OF RIVERSIDE, a political subdivision of the State of California ("COUNTY"),
and the CITY OF LA QUINTA, a California municipal corporation ("City").
RECITALS
WHEREAS, the COUNTY has entered into an agreement with Library Systems &
Services, LLC, a Maryland limited liability company ("LSS"), for contracted services for the
Riverside County Library System ("RCLS") for the provision of library services; and
WHEREAS, the City and COUNTY desire to enhance the delivery of library and museum
services within the City, and have reached an agreement that they wish to set forth in writing in
the form of this MOU.
NOW THEREFORE, for good and valuable consider, the receipt and adequacy of which
are hereby acknowledged, the City and COUNTY hereby agree as follows:
SECTION 1: TERM
This MOU shall take effect on July 1, 2024, and shall remain in effect through and
including June 30, 2029 (the "Term"). The City or COUNTY may request an extension of this
MOU with modified terms. If either the City or COUNTY desires to extend the Term of this MOU
on modified terms, the City and County shall negotiate in good faith to extend this MOU. Unless
otherwise agreed to by the City and COUNTY, any extension to this MOU would use the then
existing service levels, building size, etc. as the floor of acceptable standards for the future library
and museum service. The City fully reserves its rights to withdraw from the RCLS and/or
management contract of museum pursuant to existing laws and regulations, effective with the
Page 1 of 14
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
expiration of this MOU or subsequent extensions. Any extension(s) shall be memorialized by
written amendment.
SECTION 2: HOURS OF OPERATION — LA QUINTA BRANCH LIBRARY
During the Term of this MOU, the La Quinta Branch Library, located at 78-275 Calle
Tampico ("La Quinta Library" or "La Quinta Branch Library"), shall be open: a minimum of seven
(7) days per week, including four (4) evenings; and be open a minimum of fifty-two (52) hours
per week.
2.1 HOURS OF OPERATION — LA QUINTA MUSEUM
Using contract staff provided by LSS, the County will provide forty (40) hours per week
of management services to the City for the purpose of operating the La Quinta Museum.
SECTION 3: LIBRARY COLLECTION
The City has elected to purchase additional collections and materials for use at La Quinta
Library. Upon prior written approval and authorization by the City, City agrees to reimburse the
County for County's actual costs of purchasing additional new library materials for La Quinta
Library from the City's Library Fund, in a total amount not to exceed $120,000.00 per year
("Library Collection Not to Exceed Amount"). Library materials purchased with City Library
monies shall be and remain the property of City. In the event that the City withdraws from the
RCLS, these library materials purchased with City Library Funds shall remain the property of the
City. The City shall participate in the acquisition determinations of collection materials through
LSS. Collection materials purchased for the La Quinta Branch Library shall be the property of the
City and be housed at the La Quinta Branch Library. Such collection materials shall not be
permanently transferred or moved from the La Quinta Library without the expressed written
consent of the City.
Page 2 of 14
2
3
M
5
6
7
8
9
10
11
12
13
Ed
15
16
17
18
19
20
21
22
23
24
25
26
27
28
City shall allocate from the $120,000 Library Collection Not to Exceed Amount, as defined
in the preceding paragraph, the amount of $20,000 to be used for Library Community and Cultural
Programming and Events.
SECTION 4: LIBRARY FUNDING AND SERVICE
COUNTY, through LSS, shall work cooperatively with the City to identify funding/grant
opportunities for various programs and services connected with the library facility.
COUNTY shall have a minimum of one (1) Librarian holding a Master's Degree in Library
Sciences serving full-time at the La Quinta Branch Library. COUNTY and City will work together
on appropriate: A) staffing levels, B) hours of operation, and C) levels of service; all commensurate
with the needs of the 20,000 square -foot library. Final determination on A, B, and C shall be at
the sole discretion of the City based upon input of COUNTY and LSS.
During each fiscal year, COUNTY shall expend one hundred percent (100%) of City
Library Revenues (defined below) on library services at the La Quinta Library until the end of that
fiscal year, when any remaining City Library Revenues shall be allocated to the City Library Fund
(defined below) pursuant to this MOU.
Notwithstanding any provisions in the MOU to the contrary, City's obligation to provide
library revenues from any funding source whatsoever shall be subject to City's annual budget and
appropriation process for each fiscal year, and, for each fiscal year during the Term, shall not
exceed the following amounts for the following services (the "City Library Revenues"):
(1) For Library Management, City's obligation shall not to exceed the lesser of either
(a) $927,000.00, of which no more than $206,000.00 is to be used or attributed to COUNTY
overhead costs, or (b) the income and revenues available to the City for Library Management
services at the La Quinta Library in the fiscal year, with an annual escalator of three percent (3%)
per fiscal year for each remaining fiscal year; and
Page 3 of 14
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
(2) For Library Materials, City's obligation not to exceed the lesser of either (a)
$120,000.00, or (b) the income and revenues available to the City for Library Materials at the La
Quinta Library in the fiscal year.
For purposes of this MOU, "Library Management" means staffing, use of utilities,
customer service and check out, reference and research services, collection and circulation
services, and year round library programs appropriate for all ages, "Library Materials" means
books, e -books, audio books, DVDs and all other types of publications in whatever media that
may be used in the La Quinta Library as determined by City and consistent with the provisions in
Section 3 of this MOU. In explanation of the foregoing library revenues, estimated expenditures
including staffing, utilities, collections and materials for Fiscal Year 2024/2025 are $927,000,
including estimated COUNTY operating expenditures for Fiscal Year 2024/2025 of $206,000.00,
with an annual escalator of three percent (3%) per fiscal year for each remaining fiscal year, and,
in no event shall City incur any liability under this MOU exceeding income and revenues provided
for any fiscal year during the Term of this MOU. COUNTY shall allocate applicable COUNTY
operating expenses for the La Quinta Library.
At the end of each fiscal year during the Term of the MOU, once all City Library Revenues
are paid or deducted for COUNTY -incurred expenses pursuant to this MOU, one hundred percent
(100%) of the remaining balance of the library revenues from that fiscal year shall be transferred
to the City Library Fund, maintained and administered by City (the "City Library Fund").
COUNTY shall present said expenses to the City for review prior to transferring funds to the City
Library Fund. The first transfer to the City Library Fund shall be made by February 15 of each
fiscal year. A second transfer will be made by August 15 of the fiscal year immediately subsequent
to the prior fiscal year. A final reconciliation and payment shall be completed by September 30 of
the fiscal year immediately subsequent to the prior fiscal year to allow for any year-end fiscal
closing procedures of either City or COUNTY related to the prior fiscal year. Late transfers or
Page 4 of 14
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
payments by COUNTY to the City Library Fund shall result in the City charging COUNTY
interest, at the City pooled rate during the time of delinquency, based on the amount of the payment
and the number of days the payment is late. Once deposited, the funds in the City Library Fund
shall be the sole property and shall be under the exclusive control of the City. The City shall have
the right, at its sole discretion, to withdraw and use the moneys in the City Library Fund on any
and all library -related expenditures including, but not limited to: (1) reimbursement for any City -
paid cost and expense for the La Quinta Branch Library, including but not limited to perimeter
landscape installation, maintenance or replacement, lighting, custodial services, utilities,
maintenance, replacement, and repair expenses relating to the La Quinta Branch Library, including
replacement funds; (2) artwork or other enhancement expenditure in or around the La Quinta
Branch Library; and (3) any and all other library -related expenses as deemed appropriate by the
City.
In the event that State Library revenues decrease significantly, City and County reserve the
right to revisit and/or renegotiate this MOU.
SECTION 5: MUSEUM SCOPE OF WORK
5.1 Using contract staff provided by LSS, the County shall provide forty (40) hours per
week of management services to City for the purpose of operating the La Quinta Museum located
at 77-885 Avenida Montezuma ("La Quinta Museum"). COUNTY shall provide a museum
manager who shall have a Bachelor of Science in Museum Management or closely related field
(such as History, Humanities) (the "Museum Manager"), who shall have expertise in the following
areas:
a) Local history
b) Cultural programming
c) Facilities management
d) Personnel management
Page 5 of 14
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
e) Budgeting
f) Community Relations
g) Outreach and volunteers coordination
h) Customer Services
i) Working with numerous outside organizations
5.2 During the period of management the Museum Manager shall perform the
following tasks:
a) Onsite management of the daily operations of the Museum forty (40)
hours per week
b) Hire and manage the Museum staff
c) Direct special projects, including the installation of special exhibits
d) Stewardship of the assets of the Museum and museum collections
e) Represent the Museum to the public, press, local government, local
history groups, and other organizations and individuals
f) Manage the work of museum volunteers
g) Publicize and promote museum activities, programs and exhibits
h) Advise the City on matters pertaining to the operation of the Museum
i) Other tasks associated with the operation of the Museum as required
by the City
5.3 The Museum Manager provided by LSS shall report to the City's Director of
Community Services. The Museum Manager shall meet and coordinate with the City's Director
of Community Services on an as needed basis. While the day-to-day operations of the Museum
shall be carried out by the Museum Manager, the overall management of the Museum shall be
under the direction of the City Manager appointee.
SECTION 6: MUSEUM EXPENSES
Page 6 of 14
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
6.1 The parties acknowledge and agree that monies from the City Library Fund shall
be used for all Museum operating expenses, including the payment of the fee outlined in Section
17, below.
6.2 The Museum Manager shall work with the City Manager or City Manager
appointee to prepare an annual operating budget and maintain expenses within the budget.
6.3 Any sales from the museum store and admissions will be deposited into the La
Quinta Museum revenue accounts maintained and administered by City (the "Museum revenue
accounts") and shall be the sole property of the City. All expenses for inventory of the store shall
be included within the approved operating budget. All pricing for museum store items will be
approved by the City's Director of Community Services.
SECTION 7: MUSEUM FEE SCHEDULE
Notwithstanding any provisions in the MOU to the contrary, City's obligation to provide
museum management revenues from any funding source whatsoever shall be subject to City's
annual budget and appropriation process for each fiscal year and, for each fiscal year during the
Term, shall not exceed (the "Museum Not to Exceed Amount") the lesser of either (a)
$221,450.00, or (b) the income and revenues available to the City for museum management
services at the La Quinta Museum in the fiscal year ("City Museum Management Revenues"). In
explanation of the foregoing, the total cost of museum management will be approximately
$221,450.00 for FY 24-25 with an annual escalator of three percent (3%) per fiscal year for the
remaining fiscal years, and, in no event shall City incur any liability under this MOU exceeding
income and revenues provided for any fiscal year during the Term of this MOU.
City Museum Management Revenues shall be used by COUNTY for employment of the
Museum Manager and by City for costs of administration of the La Quinta Museum incurred by
City, including for time allocated to such administration by the City Manager or an appointee of
the City Manager. CITY shall allocate from the Museum Not To Exceed Amount, the amount of
Page 7 of 14
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
$20,000.00 to be used for Museum Community and Cultural Programming and Events. COUNTY
shall deliver invoices or bills to City for museum management services authorized under this
MOU; provided, however, that City's obligation to pay COUNTY for any bill or invoice is subject
to the maximum amount of City Museum Management Revenues authorized for a fiscal year
pursuant to this MOU. This cost assumes all contract staff and operational expenses for the
museum.
City shall be responsible for landscape maintenance, custodial services, replacement or
maintenance of lighting, utilities, and repair or replacement relating to the museum.
SECTION 8: MAKERSPACE FEE SCHEDULE
Notwithstanding any provisions in the MOU to the contrary, CITY's obligation to provide
Makerspace Management revenues from any funding source whatsoever shall be subject to
CITY's annual budget and appropriation process for each fiscal year and, for each fiscal year
during the Term, shall not exceed (the "Makerspace Not To Exceed Amount") the lesser of either
(a) $185,595.00, or (b) the income and revenues available to CITY for Makerspace Management
services at the Makerspace in the fiscal year ("Makerspace Revenue(s)"). In explanation of the
foregoing, the total cost of Makerspace Management will be approximately $185,595.00 for FY
24-25 with an annual escalator of three percent (3%) per fiscal year for each remaining fiscal year,
but in no event shall CITY incur any liability under this MOU exceeding the Makerspace revenues
available in any fiscal year during the Term of this MOU.
CITY Makerspace revenues shall be used by COUNTY for employment of the Makerspace
Manager, additional technical staff, and by CITY for costs of administration of the Makerspace
incurred by CITY, including time allocated to such administration by City Manager or their
appointee. COUNTY shall deliver invoices or bills to CITY for Makerspace Management services
authorized under this MOU; provided, however, that CITY's obligation to pay COUNTY for any
bill or invoice is subject to the maximum amount of CITY Makerspace Management revenues
Page 8 of 14
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
authorized for a fiscal year pursuant to this MOU. This cost assumes all contract staff and
operational expenses for the Makerspace.
CITY shall be responsible for landscape maintenance, replacement or maintenance of
lighting, utilities, and repair or replacement to the Makerspace.
CITY shall allocate from the Makerspace Not to Exceed Amount, as defined above, the
amount of $10,000.00 to be used for Makerspace Operating Supplies and the amount of $5,000.00
to be used for Equipment Maintenance.
SECTION 9: REPORTS/MEETINGS
COUNTY shall provide City staff quarterly reports appropriate for City Council review.
The reports shall be comprehensive and include a status on important library and museum matters
such as MOU payment schedule, all related expenditures, collections, programs, service levels,
and other matters of interest. Quarterly reports shall be due on or about the following dates:
September 15, December 15, March 15, and June 15 of each fiscal year of this MOU. In addition,
the County Librarian or his/her designee shall attend quarterly meetings at a mutually agreed upon
time with City Hall to review submitted reports before City staff forwards such reports to City
Council.
SECTION 10: CITY WITHDRAWAL FROM COUNTY LIBRARY SYSTEM;
STATUS OF LIBRARY COLLECTION, FURNISHINGS, FURNITURE, ETC.
10.1 All items purchased with City revenues (including City Library Revenues and City
Museum Management Revenues) shall be the sole property of the City. In addition, if the City
decides at a future date to withdraw from the RCLS, City shall be granted the ownership of the
then existing collection, equipment, furniture, or furnishings or for any collection materials,
equipment, furniture or furnishing purchased prior to or during the term of this MOU for use at the
La Quinta Branch Library.
Page 9 of 14
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
City and COUNTY have agreed that in recognition of the City of La Quinta's contributions
to the RCLS, over the past years, City will be given full credit for the value of the library collection
and equipment and will be granted ownership of the then existing collection and equipment
without additional payment.
10.2 To ensure seamless access to the City's library collection by RCLS patrons, if the
City withdraws from the RCLS at the expiration of this MOU, City will strongly consider options
to link its automated collection management system with COUNTY'S either (i) by contracting
with COUNTY for operation of the City's system, or (ii) by the City paying all costs to establish
a fully interactive link between the City's automated system and COUNTY'S system.
10.3 If the City withdraws from the RCLS at the expiration of this MOU, the City will
endeavor to become a member of the Inland Library System preserving their citizens' access to
holdings in other public libraries in the Inland area (and vice versa).
SECTION 11: DEFAULT OF COUNTY
11.1 Pursuant to the terms of this MOU, COUNTY'S failure to comply with the
provisions of this MOU shall constitute a default. In the event that COUNTY is in default under
the terms of the MOU, City shall have no obligation or duty to continue compensating COUNTY
for any work performed after the date of default and can terminate this MOU immediately by
written notice to COUNTY. If such failure by COUNTY to make progress in the performance of
work hereunder arises out of causes beyond COUNTY'S control, and without fault or negligence
of COUNTY, it shall not be considered a default.
11.2 If the City Manager or designee determines that COUNTY is in default in the
performance of any of the terms of conditions of this MOU, City shall serve COUNTY with written
notice of the default. COUNTY shall have (10) business days after service upon it of said notice
in which to cure the default by rendering a satisfactory performance. In the event that COUNTY
fails to cure its default within such period of time, City shall have the right, notwithstanding any
Page 10 of 14
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
other provision of this MOU, to terminate this MOU without further notice and without prejudice
to any other remedy to which it may be entitled at law, in equity or under this MOU.
SECTION 12: INDEMNIFICATION AND HOLD HARMLESS
12.1 Indemnification by City. City shall indemnify and hold COUNTY, LSS, their
officers, agents, employees and independent contractors free and harmless from any claim or
liability whatsoever, based or asserted upon any act or omission of City, it officers, agents,
employees, volunteers subcontractors, or independent contractors, for property damage, bodily
injury or death, or any other element of damage of any kind or nature arising out of the performance
of this MOU to the extent that such liability is imposed on COUNTY by the provisions of
California Government Code Section 895.2 or other applicable law, and City shall defend at its
expense, including attorney fees, COUNTY, LSS, their officers, agents, and employees and
independent contractors in any legal action or claim of any kind based upon such alleged acts or
omissions.
12.2 Indemnification by COUNTY. COUNTY shall indemnify and hold City, its
officers, agents, employees and independent contractors free and harmless from any claim or
liability whatsoever, based or asserted upon any act or omission of COUNTY, LSS, their officers,
agents, employees, volunteers, subcontractors, or independent contractors, for property damage,
bodily injury or death, or any other element of damage of any kind or nature arising out of the
performance of this MOU to the extent that such liability is imposed on City by the provisions of
California Government Code Section 895.2 or other applicable law, and COUNTY shall defend at
its expense, including attorney fees, City, its officers, agents, employees and independent
contractors in any legal action or claim of any kind based upon such alleged acts or omissions.
SECTION 13: INSURANCE
Page 11 of 14
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
Both COUNTY and City maintain programs of self-insurance. In the event either party
shall cease such program, then that party shall be required to procure insurance which would be
typical for its obligations under this MOU.
SECTION 14: NOTICES
Any notices which either party may desire to give to the other party under this MOU must
be in writing and may be given either by (i) personal service (ii) delivery by reputable document
delivery service, such as but not limited to, Federal Express, that provides a receipt showing the
date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid,
return receipt requested, addressed to the address of the party as set forth below or at any other
address as that party may later designate by Notice. Notice shall be effective upon delivery to the
addresses specified below or on the third business day following deposit with the document
delivery service or United States Mail as provided above.
To City: City of La Quinta
Mailing Address:
78-495 Calle Tampico
La Quinta, California 92247-1504
Attn: Community Services Director
To County: County of Riverside
3403 10th Street, Suite 400
Riverside, CA 92501
Attn: COUNTY Library Administrator
SECTION 15: COMPLETE AGREEMENT
Notwithstanding the foregoing, it is intended that this MOU sets forth the full and entire
understanding of the parties regarding the matters set forth herein.
Any agreement, alteration, understanding, variation, waiver, or modification of any of the
terms or provisions contained herein shall not be binding upon the parties hereto unless made and
Page 12 of 14
1
2
3
4
5
6
7
8
9
10
11
12
13
M
15
16
17
18
19
20
21
22
23
24
25
26
27
28
executed in writing by all parties hereto, and if required, approved, and implemented by the La
Quinta City Council and the County Board of Supervisors.
The waiver of any breach, term, or condition of this MOU by either party shall not
constitute a precedent in the future enforcement of all its terms and provisions.
The invalidity of any provision in this MOU as determined by a court of competent
jurisdiction shall in no way affect the validity of any other provision hereof.
This Agreement may be executed in any number of counterparts, each of which will be an
original, but all of which together will constitute one instrument. Each party of this Agreement
agrees to the use of electronic signatures, such as digital signatures that meet the requirements of
the California Uniform Electronic Transactions Act (("CUETA") Cal. Civ. Code §§ 1633.1 to
1633.17), for executing this Agreement. The parties further agree that the electronic signatures of
the parties included in this Agreement are intended to authenticate this writing and to have the
same force and effect as manual signatures. Electronic signature means an electronic sound,
symbol, or process attached to or logically associated with an electronic record and executed or
adopted by a person with the intent to sign the electronic record pursuant to the CUETA as
amended from time to time. The CUETA authorizes use of an electronic signature for transactions
and contracts among parties in California, including a government agency. Digital signature means
an electronic identifier, created by computer, intended by the parry using it to have the same force
and effect as the use of a manual signature, and shall be reasonably relied upon by the parties. For
purposes of this section, a digital signature is a type of "electronic signature" as defined in
subdivision (i) of Section 1633.2 of the Civil Code.
Any action at law or in equity brought by either of the parties hereto for the purpose of
enforcing a right or rights provided for by this MOU shall be tried in a court of competent
jurisdiction in the County of Riverside, State of California, and the parties hereby waive all
provisions of law providing for a change of venue in such proceedings to any other county.
Page 13 of 14
The MOU is hereby executed and/or ratified by and between the following authorized
representatives of the City and County.
IN WITNESS WHEREOF, County and City have caused this MOU to he duly executed
this day of 2024.
COUNTY OF RIVERSIDE:
By: '-46Chuck
Washington, hai than
Board of Supervisors
ATTEST:
Kimberly A. Rector
Clerk of the Board
By- imil—
Deputy
APPROVED AS TO FORM:
Minh C. Tran
County Counsel
By:
Ryan abko
Deputy Count., o-+sel
Ll-,
JUL 0 91024 3.2
CITY OF LA QUINTA.
By: - - - -
Jon M - illen, City Manager
ATTEST:
Monika Radeva
City Clerk
By:
Clerk
APPROVED AS TO FORM:
Page 14 of 14
William H. Ihrke, City Attorney
BUSINESS SESSION ITEM NO. 1
City of La Quinta
CITY COUNCIL MEETING: June 18, 2024
STAFF REPORT
AGENDA TITLE: APPROVE MEMORANDUM OF UNDERSTANDING WITH COUNTY
OF RIVERSIDE FOR LIBRARY, MUSEUM, AND MAKERSPACE MANAGEMENT
RECOMMENDATION
Approve Memorandum of Understanding with County of Riverside for Library, Museum,
and Makerspace management.
EXECUTIVE SUMMARY
• The City has a Memorandum of Understanding (MOU) with the County of Riverside
(County) to manage the La Quinta Library (Library), Makerspace, and La Quinta
Museum (Museum). The current agreement and subsequent amendments expire
June 30, 2024.
• The proposed 5 -year MOU (Attachment 1) will continue services from fiscal year
(FY) 2024/25 through 2028/29.
FISCAL IMPACT
Cost of Library, Museum, and Makerspace management for FY 2024/25 is $1,334,045.
A 3% increase is added to each remaining year of the agreement to account for increased
costs to operate and staff the facilities. Funds are available in the County Government
revenue account (202-0000-41720). Proposed compensation is as follows:
Library, Makerspace, and Museum Management
Facility
FY 2024/25
FY 2025/26
FY 2026/27
FY 2027/28
FY 2028/29
Library
Management
$927,000
$954,810
$983,454
$1,012,957
$1,043,345
Museum
Management
$221,450
$228,093
$234,936
$241,984
$249,243
Makerspace
Management
$185,595
$191,163
$196,898
$202,805
$208,889
Total
$1,334,045
$1,374,066
$1,415,288
$1,457,746
$1,501,477
395
BACKGROUND/ANALYSIS
The County collects about $3 million annually in library tax credits for the Library,
Makerspace, and Museum. Since 2004, the City has contracted with the County to
manage the Library and the MOU has since been amended to include Museum and
Makerspace management. The MOU provides for the County to contract management
services with Library Systems and Services Inc. (LSSI) who oversees day-to-day
operations, programming, and events. The current MOU expires June 30, 2024.
The proposed MOU, if approved, will continue to allow the City to work with the County
on direct purchasing processes for LSSI to access the funding allocations that the City
has provided for cultural programs/events/exhibits, operating supplies, and equipment
maintenance for Makerspace. This streamlined process will then allow the County to bill
the City for these funds as part of the regular quarterly bill cycle. The City will also continue
to work with the County on facility improvements (including furniture, fixtures, and
shelving), and new programs/exhibits.
ALTERNATIVES
Council may modify and/or deny the MOU with the County.
Prepared by: Michael Calderon, Community Services Management Analyst
Approved by: Christina Calderon, Community Services Deputy Director
Attachment: 1. Riverside County MOU