2024-25 GHD, Inc Amendment 6 - Hwy 111 Corridor Form-Based Code Project 2019-05MEMORANDUM,
DATE: June 14, 2024
TO: Jon McMillen, City Manager
FROM: Carley Escarrega, Administrative Technician
RE: GHD, Inc. - Amendment No. 6 Form Based Code Planning and Engineering Services,
Project No. 2019-05 Highway 111 Corridor
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
JVJ_ Approved by City Council on September 15, 2020 Business Item No. 1
.a City Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
Department Director's or Manager's signing authority provided under the City's
Purchasing Policy [Resolution No. 2023-008] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
.Q Bid ❑✓ RFP 0 RFQ _❑. 3 written informal bids
QSole Source F] Select Source 1-1 Cooperative Procurement
Reauestina deuartment shall check and attach the items below as auurouriate:
✓Q Agreement payment will be charged to Account No.: 401-0000-60185-201905D
✓� Agreement term: Start Date July 1, 2024 _ End Date June 30, 2025
. ✓Q Amount of Agreement, Amendment, Change Order, etc.: $ 0.00
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
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NOTE:
a
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Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: Oscar Mojica Date: 6/14/2024
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form
required pursuant FPPC regulation 18701(2)
Business License No. LIC -767986 Expires: 6/30/2024
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
700 is
AMENDMENT NO. 6
TO AGREEMENT FOR CONTRACT SERVICES WITH GHD, INC.
This Amendment No. 6 ("Amendment 6") to Agreement for Contract Services
("Agreement") is made and entered into as of the 14th day of June 2024, ("Effective Date")
by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and
GHD, INC., a corporation ("Contracting Party").
RECITALS
WHEREAS, on or about September 16, 2020, the City and Contracting Party
entered into an Agreement to provide those services related to Highway 111 Corridor
Form Based Code Planning and Engineering Services, Project No. 2019-05, for a total
not to exceed amount of $885,228. The term of the Agreement expired on June 30, 2023
("Initial Term"); and
WHEREAS, on or about March 22, 2021, the City and Contracting Party executed
Amendment No. 1 and mutually agreed to amend the following sections of the Agreement
• Section 1.1 Scope of Services — to obtain and analyze Street Light Data;
• Section 2.1 Contract Sum — increasing the contract amount by $11,760, resulting
in a new total not to exceed amount of $896,988; and
WHEREAS, on or about April 22, 2021, the City and Contracting Party executed
Amendment No. 2 and mutually agreed to amend Section 2.1 Contract Sum for "Time
and Materials" cost allocation, by Task, of Compensation for Services; and
WHEREAS, on or about December 22, 2021, the City and Contracting Party
executed Amendment No. 3 and mutually agreed to amend the following sections of the
Agreement:
• Section 1.1 Scope of Services — as outlined in detail in Exhibit A of Amendment
No. 3;
• Section 2.1 Contract Sum — remove Task 3.4, increase the hours in Task 0.4,
and include compensation for the additional scope of services in the amount of
$545,523, as outlined in detail in Exhibit B of Amendment No. 3, for a revised
total not to exceed amount of $1,446,783;
• Section 3.2 Schedule of Performance — as outlined in detail in the project
schedule of Exhibit C of Amendment No. 3; and
WHEREAS, on or about July 18, 2022, the City and Contracting Party executed
Amendment No. 4 and mutually agreed to amend the following sections of the Agreement:
• Section 1.1 — Scope of Services of the Agreement as outlined in detail in Exhibit A
of Amendment No. 4,; and
• Section 2.1 Contract Sum of the Agreement was amended as detailed in Exhibit B
of Amendment No. 4, and the total not to exceed amount remained at $1,446,783;
and
WHEREAS, on or about May 18, 2023, the City and Contracting Party executed
Amendment No. 5 and mutually agreed to amend the following sections of the Agreement:
• Section 1.1 Scope of Services — as outlined in Exhibit A of Amendment No. 5; and
• Schedule of Compensation as outlined in Exhibit B of Amendment No. 5 for an
additional $15,142, and a total not to exceed amount of $1,461,925; and
• Section 3.4 Term — extended from July 1, 2023, through June 30, 2024; and
WHEREAS, the City and Contracting Party mutually agree to amend section 3.4
Term of the Agreement to extend the Term of the Agreement through June 30, 2025
"extended term".
NOW THEREFORE, in consideration of the mutual covenant herein contained, the
parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency and
receipt of which are hereby acknowledged, the parties hereto agree as follows:
1. Section 3.4 Term is amended to read:
Unless earlier terminated in accordance with provisions of Article 8.0 of this Agreement,
the term of this agreement shall commence on September 16, 2020, and terminate on
June 30, 2023 ("Initial Term"). The Term of this Agreement was extended via Amendment
No. 5 from July 1, 2023, through June 30, 2024; and Amendment No. 6 shall extend the
Term from July 1, 2024 through June 30, 2025 ("Extended Terms"). This Agreement shall
not be extended any further.
In all other respects, the original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Contracting Party have executed this
Amendment No. 5 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA
a California municipal corporation
JON M EN, City Manager
of La Quinta, California
Dated:
_L.,e/z*-�1 1.7.0*2d-
ATTEST:
MONIKA RADE A,ty Clerk
City of La Quinta, C ifornia
APPROVED AS TO FORM:
of ��
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
GHD, Inc.
Corporation
Todd rggenza
Senior anager
Dated: 6/14/2024