2024-25 Central Communications Amendment 2 - STVR Answering ServiceMEMORANDUM
4C2iwei
CALIFORNIA
DATE: July 1, 2024
TO: Jon McMillen, City Manager
FROM: Lisa Chastain, Public Safety Management Analyst
RE: Amendment 2 to Agreement with Central Communications for
STVR Answering Services for FY 2024-25
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
Approved by City Council on
x_ City Manager's signing authority provided under the City's Purchasing
Policy [Resolution No. 2023-008] for budget expenditures of $50,000 or less.
Department Director's or Manager's signing authority provided under the
City's Purchasing Policy [Resolution No. 2023-008] for budget expenditures of
$15,000 and $5,000, respectively, or less.
Procurement Method (one must apply):
Bid RFP RFQ 3 written informal bids
Sole Source
_x Select Source
Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
X Agreement payment will be charged to Account No.: 101-6004-60103
_x_ Agreement term: Start Date Amend - July 1, 2024 End Date June 30, 2025
_x Amount of Agreement, Amendment, Change Order, etc.: $10,000 (Agrmt Total: $35K)
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
_X Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: myCOI compliant - MR Date: 7/4/2024
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
n/a Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
X Business License No. LIC 767460 Expires: 01/31/2025
X Requisition for a Purchase Order has been prepared (Agreements over $5,000)
AMENDMENT NO. 2 TO SHORT -FORM SERVICE AGREEMENT WITH
CENTRAL COMMUNICATIONS
This Amendment No. 2 ("Amendment 2") to Short -Form Services Agreement
("Agreement") is made and entered into as of the 1st day of July, 2024 ("Effective Date")
by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and
CENTRAL COMMUNICATIONS, an S Corporation ("Vendor").
RECITALS
WHEREAS, on or about July 1, 2022, the City and Vendor entered into an
Agreement to provide telephone answering services for the Short -Term Vacation Rental
(STVR) Program hotline for the City. The Initial Term of the Agreement expired on June
30, 2023.
WHEREAS, on or about July 1, 2023, the City and Vendor executed Amendment
No. 1 to extend the Term of the Agreement for (1) additional year, from July 1, 2023,
through June 30, 2024, and amended the Contract Sum by an additional compensation
of $10,000, for a total not to exceed $25,000 under the Agreement; and
WHEREAS, pursuant to Section 4 Term of the Agreement, the City and Vendor
mutually agree to extend the Term of the Agreement for one additional year from July 1,
2024, through June 30, 2025; and
WHEREAS, Section 5 Compensation of the Agreement shall be amended to
include compensation for the one additional year of services in the amount of Ten
Thousand Dollars $10,000, for a total not to exceed amount of Thirty -Five Thousand
Dollars ($35,000) under the Agreement.
NOW THEREFORE, in consideration of the mutual covenant herein contained, the
parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency and
receipt of which are hereby acknowledged, the parties hereto agree as follows:
1. Section 4. — Term is amended to read as follows:
The term of this Agreement shall be from July 1, 2023, to June 30, 2024 ("Initial Term"),
unless earlier terminated as set forth in the attached Terms and Conditions. Amendment
No. 1 extended the Term of this Agreement from July 1, 2023, through June 30, 2024.
This Agreement is being extended for one (1) additional year from July 1, 2024, to June
30, 2025 ("Extended Term").
2. Section 5. — Compensation is amended to read as follows:
Vendor shall receive compensation for services rendered under this Agreement at the
rates and schedule set forth in the attached Exhibit "C" but in no event shall Vendor's
compensation exceed Thirty -Five Thousand Dollars ($35,000) without written agreement.
3. Exhibit "C" - Compensation for Services is amended as attached.
IN WITNESS WHEREOF, the City and Contracting Party have executed this
Amendment No. 2 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA
a California municipal corporation
JON M ' EN, City Manager
CENTRALCOMMUNICATIONS,
S Corporation
h Campbell
of La Quinta, California Senior Vice President
Dated:
2.02,
ATTEST:
MONIKA RAD VA, ity Clerk
City of La Quinta, California
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
Dated: 41//R
Exhibit C
COMPENSATION FOR SERVICES
The maximum total compensation to be paid to Vendor under this Agreement is not to
exceed Thirty -Five Thousand Dollars ($35,000) (Compensation). The Compensation
shall be paid to Vendor in installment payments made monthly and, in an amount,
identified in the Fee Schedule below for the work tasks performed and properly invoiced
by Vendor.
Fee Schedule for fiscal year 2022/23:
Plan includes a Monthly Base Rate of Five -Hundred Eighty Nine Dollars ($589) which
includes 500 minutes of live agent time. Rate for additional time is $1.09 per minutes and
a recurring monthly charge of $5 per month for telecom fee.
Fee Schedule for fiscal year 2023/24:
Plan includes a Monthly Base Rate of Six -Hundred Eighteen Dollars ($618) which
includes 500 minutes of live agent time. Rate for additional time is $1.14 per minutes and
a recurring monthly charge of $5 per month for telecom fee.
Fee Schedule for fiscal year 2024/25:
Plan includes a Monthly Base Rate of Six Hundred Forty -Three Dollars ($643) which
includes 500 minutes of live agent time. Rate for additional time is $1.19 per minute
and a recurring monthly charge of $5 per month for telecom fee.