2024-25 Riverside County Sherriff's Dpt - Convert One Police Traffic Car Position to Traffic Motor PositionMEMORANDUM
CALIFORNIA
DATE: July 29, 2024
TO: Linda Evans, Mayor
FROM: Lisa Chastain, Public Safety Management Analyst
RE: Amendment for Law Enforcement Services between La Quinta and RIVCO - Motor officer conversion
Please list the Contracting Party / Vendor Name, any change orders or amendments, and the type of services to be provided. Make
sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
❑✓ Approved by City Council on July 16, 2024 Business Item No. 1
City Manager's signing authority provided under the City's Purchasing & Contracting Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for
temporary employment positions.
Department Director's or Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less.
Procurement Method (one must a
Bid F-1 RFP F-1 RFQ F-1 3 written informal bids
7 Sole Source ❑ Select Source F-1 Cooperative Procurement
Requesting department shall check and attach the items below as appropriate,
❑✓ Agreement payment will be charged to Account No.: 101 -2001 -various
Agreement term: Start Date July 1, 2023
Amount of Agreement, Amendment, Change Order, etc.
End Date
$12,602
June 30, 2025
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount, not individual
Amendments or Change Orders!
W1
NOTE:
FVI
Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: NSA Date:
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant
FPPC regulation 18701(2)
Business License No. NSA Expires:
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
Original 3 of 3
FIRST AMENDMENT TO THE AGREEMENT FOR LAW ENFORCEMENT
SERVICES BETWEEN THE CITY OF LA QUINTA
AND THE COUNTY OF RIVERSIDE
IT IS MUTUALLY AGREED that the Agreement for Law Enforcement Services between
the County of Riverside, a political subdivision of the State of California, on behalf of the Riverside
County Sheriff's Office, and the City of La Quinta, a California Charter City, approved by the
Board of Supervisors on July 11, 2023 in Minute Order 3.37 for services effective July 1, 2023
through June 30, 2025, is hereby amended in the following respects, and all other terms and
conditions of the Agreement remain in full force and effect:
1. Attachment A of the Agreement is hereby deleted in its entirety and replaced with
Attachment A-1, attached hereto and incorporated herein by this reference.
2. Effective Date. This Amendment No. I shall become effective upon last signature
of the parties.
IN WITNESS WHEREOF, the City of La Quinta, by minute order or resolution duly
adopted by its City Council, has caused this First Amendment to the Agreement to be signed by
its Mayor and attested and sealed by its Clerk, and the County of Riverside, by order of its Board
of Supervisors, has caused this First Amendment to be signed by the Chair of said Board and
sealed and attested by the Clerk of said Board, all on the dates indicated below.
Dated:—Jub4 31 9aovy
SEP i 0 2024
CITY OF LA QUINTA
By
Linda Evans, Mayor
ATTEST:
Name Ho "' iw
Title Cl'q �G
By:
COUNT OF RIVERSIDE
By:
Chuck Washington
Chair of the Board of Supervisors
Riverside County Board of Supervisors
ATTEST:
Kimberly Rector
Clerk of the Board
2
APPROVED AS TO FORM:
County Counsel
sten sal�z,
By:
Esen E. Sainz
Deputy County Counsel
ATTACHMENT A- I
CITY OF LA QUINTA
LEVEL OF SERVICE
Average Patrol Services
130 fully supported hours per day (Approximate equivalent of 25 Deputy Sheriff positions @ 1,884
annual productive hours per position.)
Dedicated Positions
One (1) Sheriff's Lieutenant position
Two (2) Sheriff's Sergeant positions
Five (5) Deputy Sheriff (fully supported) positions — Target Team
Four (4) Deputy Sheriff (fully supported) positions — Motor Officers
One (1) Deputy Sheriff (fully supported) positions — Traffic Officers
One (1) Deputy Sheriff (unsupported) position — Violent Crime Gang Task Force
One (1) Deputy Sheriff (unsupported) position — Coachella Valley Narcotics Task Force
Six (6) Community Service Officer II positions
BUSINESS SESSION ITEM NO. 1
City of La Quinta
CITY COUNCIL MEETING: July 16, 2024
STAFF REPORT
AGENDA TITLE: APPROVE CONVERTING RIVERSIDE COUNTY SHERIFF'S
DEPARTMENT TRAFFIC CAR OFFICER POSITION TO A MOTOR OFFICER
POSITION
RECOMMENDATION
Approve converting a Riverside County Sheriff's Department traffic car officer position to
a motor officer position; and authorize the Mayor to execute amendment to Law
Enforcement Contract.
EXECUTIVE SUMMARY
• Riverside County Sheriff's Department (RCSD) provides law enforcement services
to City of La Quinta.
• La Quinta Sheriff's traffic team is currently staffed with five (5) traffic enforcement
officers, consisting of two (2) traffic car officers, and three (3) motor officers.
• On July 2, 2024, Council discussed the benefits of converting a traffic car to a
motor position and directed staff to bring this item back to Council as a business
item.
FISCAL IMPACT
The one-time cost of converting a traffic officer to a motor officer is estimated to be
$45,000, which includes the cost of one new motorcycle, equipment, and uniforms. The
differential pay for conversion of officer will be $1.98 per hour. Thereafter, the annual cost
is estimated to be $12,602 per year. The net annual increase is estimated to be $6,242
after savings associated with less patrol car mileage. Costs are detailed in the Traffic
Motorcycle Conversion Fiscal Impact analysis included as Attachment 1. Funds are
available in the General Fund — Police Budget.
BACKGROUND/ANALYSIS
The City contracts with RCSD to provide law enforcement services. Under the current
contract, five (5) deputies are allocated to the Traffic Team, two (2) officers are assigned
to traffic cars, and three (3) officers are assigned to motors. Sergeant Chlarson is
recommending converting one more traffic car deputy to a motor officer to allow deputies
75
to better serve the community. Per Sergeant Chlarson a motor officer is better equipped
to do the following versus a traffic car deputy:
• Provide higher visibility by being able to maneuver through traffic more efficiently
and be easily seen by motorists.
• Monitor intersections more efficiently because motorcycles have more
opportunities to safely park.
• Overall, the smaller profile of a motorcycle versus a car allows for more
advantageous positional opportunities while monitoring problem areas, or areas
with higher complaints, which better assists in achieving the overall traffic safety
goals.
• Motorcycles do not only respond to traffic related incidents, but they are also
available to respond to crimes in -progress, as well as high priority calls, which in
turn decreases overall response times within the city.
• Motorcycles provide better support for local events with large vehicle and
pedestrian attendance, such as the Ironman Triathlon, American Express Golf
Tournament, and the Music Festival concerts.
Per the attached recommendation by Sergeant Chlarson (Attachment 2) the intent of
converting a traffic patrol car position is to increase the capabilities of the motor team and
provide better coverage within the City and be able to address citizens' complaints more
effectively. The overall goal of a motor officer is not to ticket as many people as possible,
but to educate the motoring public, lower traffic collisions, and make La Quinta safer for
everyone.
On July 2, 2024, Council discussed the benefits of converting a traffic car to a motor
position, expressed general support for this change, and directed staff to bring this item
back for Council's review and consideration.
ALTERNATIVE
As Council expressed general support for this change at the July 2, 2024, staff does not
recommend an alternative.
Prepared by: Lisa Chastain, Public Safety Management Analyst
Approved by: Martha Mendez, Public Safety Deputy Director
Attachments: 1. Traffic Motorcycle Conversion Fiscal Impact Analysis
2. Riverside County Sheriff's Recommendation Memo
76
City of La Quinta
Traffic Motorcycle Conversion Fiscal Impact
ATTACHMENT 1
DESCRIPTION
Positions
Hours Per
Day
Trend
FY24/25 EST
Rate
Days
Est. Increase
FY 25/26 EST
Rate
($412,931.28)
Per Position
Request
General Law Enforcement (Patrol)
Position Cost
130
100%
$223.48
365
5.00%
$234.65
N/A
N/A
DESCRIPTION
Positions
Hours Per Trend %
Year
FY 24/25 EST
Rate
FY 24/25
Differential
FY 25/26 EST
Increase
Est. Rate
FY 25/26
Differential
Per Position Request
Dedicated Traffic Position (sdc-b)
100%
$191.25
$0.00
5.00% $200.81
($419,291.28) (419,291.28)
Dedicated Motorcyle Positions
1
2088 100%
$191.25
$0.00
5.00% $200.81
$9.56
$419,291.28 $419,291.28
DESCRIPTION
DETAIL
Cost
Positions
FY 24/25 EST
Rate
Est. Increase
Est FY 25/26
Rate
Qty/Periods
Initial Cost
Reoccuring Cost
Mileage Cost Traffic Cars
@ $1.06 per mile
1
$1.06
$0.00
$1.06
6,000
$6,360.00
Mileage Cost Traffic Cars
($1.06)
$0.00
($1.06)
6,000
(6,360.00)
Mileage Cost Traffic Motors
No Charge
1
$0.00
Differentials
Motor Deputy Pay
1
$2.06
$0.00
$2.06
2088
$4,301.28
Motor Fuel
Avg. $300/Month
$ 300.00
1
12
$0.00
$3,600.00
Motor Maintenance
Avg. $300/Month
$ 350.00
1
12
$0.00
$4,200.00
BMW Motorcycles
To Be Purchased FY24/25
$ 34,000.00
1
$34,000.00
$0.00
Uniforms
Shirts, Pants,Jacket,Gloves
$ 3,000.00
1
$3,000.00
$300.00
Equipment
Helmet
$ 2,000.00
1
$2,000.00
$200.00
Training
POST Reimbursed / Department Covered
1
$0.00
$0.00
$0.00
$0.00
TOTAL
$39,000.00
$12,601.28
Traffic Car Savings
Position Cost
($419,291.28)
Mileage
$6,360.00
TOTAL
($412,931.28)
Traffic Motor Costs
Position Cost
$419,291.28
Reoccuring Cos
$12,601.28
TOTAL
$431,892.56
Initial Investment
$39,000.00
Budget Difference
$18,961.28
Annual Budget Impact (est.)
$6,241.28
77
ATTACHMENT 2
RIVERSIDE COUNTY SHERIFF'S DEPARTMENT
CHAD BIANCO, SHERIFF 1 CORONER
Thermal Station
To: La Quinta City Manager ,Ton McMillen Date: 04/30/2024
From: Sergeant Mark Chlarson
RE: Conversion of One Traffic Car Position to a Motor Position
Att-Arhmpntc
1. Motorcycle Conversion Fiscal Impact Worksheet
Recommendation
This memo is intended to propose the conversion of a police traffic patrol car position to a traffic
motor position within the city of La Quinta Traffic Team. This conversion will enhance our ability to
provide traffic enforcement as well as provide better support for local events with heavy vehicular and
pedestrian attendance. Currently, the contract between the Riverside County Sheriffs Office and the
City of La Quinta calls for five traffic enforcement deputies, three of whom are deployed on patrol
motors and two in patrol cars. Conversion of one of the traffic patrol car positions to a motor position
will allow for better traffic coverage throughout the city. A deputy assigned to traffic as a patrol motor
has the same capabilities as a traffic patrol car, but patrol motors can respond to critical Incidents
quicker, are more efficient at addressing traffic complaints and are more capable during large special
events were vehicular and pedestrian traffic is congested.
My intent for converting a traffic patrol car position to patrol motor position is to increase the
capabilities of the motor team and provide better coverage within the city. Currently, the motors are
working shifts that provide traffic coverage Monday through Friday from 6:00 A.M. to 6:00 F.M. to
cover the morning and afternoon commute times as well as the hours with the highest rate of traffic
collisions. Due to currently only having three motors, there is a gap in this coverage on Fridays frorn
4:O0 P.M. to 6:00 P.M. Additionally, to better address traffic complaints in the city, I intend to divide
the city in half, north and south of Avenue 50, with two of the patrol motors being assigned to each
half of the city. This will create familiarity with traffic problems by concentrating their patrols to a
more focused patrol area. Deputies will then be able to address citizen complaints more effectively
within their patrol areas. With four motor deputies, there will be consistent coverage throughout the
city and more effective response to traffic complaints. .
78
Fiscal Impact
Currently, the City of La Quinta possesses five police motorcycles, with an additional one on order
through BWW, expected to be delivered by December 2024. Among the existing motorcycles is a
2016 BWW slated for surplus, yet currently serving as a spare/training motor. A request to acquire a
new police motorcycle for the FY24/25 was added to the Fiscal Impact Worksheet as an initial
investment cost for the conversion.
The conversion will incur an estimated annual cost of $12,602, covering motor fuel, maintenance, and
safety/hazard pay for one motor. However, the actual estimated annual budget impact of this
conversion is $6,242. The difference between the estimated annual cost and the actual estimated annual
budget impact is a result of converting the traffic patrol car to the traffic patrol motor which takes the
cost of the traffic patrol car, $6360, off the cost of for one motor. (See Attachment #1 for details).
Sergeant Mark Chlarson
79
allowing STVR owners in residential areas to obtain a special event permit only for a
personal family event — not a special event held by one of their renters; and allowing
STVR owners in exempt areas to apply for special event permits.
Council reached a consensus and directed staff to remove the current special event
permit tiers; reset fees; establish a fee for expedited applications; establish the minimum
days staff requires for special event permit review and processing; encourage onsite
parking, and alternatively offsite parking with shuttle service; citations consistent with the
STVR program; require affidavits for personal special events in residential areas; and
refine the inventory map of large lots (25,000 sq. ft. or greater) within the city that could
potentially be eligible to apply and seek an STVR exemption.
MAYOR EVANS CALLED FORA BRIEF RECESS AT 6:12 P.M.
MAYOR EVANS RECONVENED THE COUNCIL MEETING AT 6:17 P.M. WITH
ALL MEMBERS PRESENT
2. DISCUSS CONVERTING RIVERSIDE COUNTY SHERIFF'S DEPARTMENT
TRAFFIC CAR OFFICER POSITION TO A MOTOR OFFICER POSITION
Riverside County Sheriff Sargent Mark Chlarson and Lieutenant Frank Valasco presented
the staff report, which is on file in the City Clerk's Office.
Council discussed investigations on causes of fatal collisions; need to purchase a new
motorcycle in the future; cars available to motors if the hot desert weather does not permit
motorcycle use; use of motor officer to educate drivers to stop when lights turn yellow;
visibility of motor officers; usefulness of camera enforcement and drone surveillance;
response times for priority 1 through 4 calls; days and times of driving under the influence
(DUI) car coverage; days and times of motor coverage; motors hours during the weekend
and weekdays after 6 p.m.; difficulty in recruiting officers to work in the Coachella Valley;
accountability tracked on each officer; results of the addition of a motor in 2023-2024;
citations versus educational warnings; pedestrian safety education by motor officers;
adjusting motors during summer versus winter seasons, or institute a swing shift during
summer months due to the hot weather; safety of motors at night; availability of a new
motor officer if this request is approved; use of Community Service Officers (CSOs) for
priority 4 calls; reporting by, and capturing all the activities of CSOs; and decline of
reserve officers in Police Departments.
MAYOR PRO TEM PEI IA LEFT THE MEETING AT 7:02 P.M.
Council reached a consensus in favor of converting one Riverside County Sheriff's
Department traffic car officer position to a motor officer position and directed staff to bring
this item back as a Business Session.
PUBLIC HEARINGS — None
CITY COUNCIL MINUTES
Page 7 of 8 JULY 2, 2024
City of La Quinta
CITY COUNCIL MEETING: July 2, 2024
STAFF REPORT
STUDY SESSION ITEM NO. 2
AGENDA TITLE: DISCUSS CONVERTING RIVERSIDE COUNTY SHERIFF'S
DEPARTMENT TRAFFIC CAR OFFICER POSITION TO A MOTOR OFFICER
POSITION
RECOMMENDATION
Discuss converting a Riverside County Sheriff's Department traffic car officer position to
a motor officer position.
EXECUTIVE SUMMARY
• Riverside County Sheriff's Department (RCSD) provides law enforcement services
to City of La Quinta.
• On March 21, 2023, Council approved conversion of one traffic officer to motor
officer and a purchase of one additional motorcycle.
• La Quinta Sheriff's traffic team is currently staffed with five (5) traffic enforcement
officers, consisting of two (2) traffic car officers, and three (3) motor officers.
FISCAL IMPACT
The one-time cost of converting a traffic officer to a motor officer is estimated to be
$45,000, which includes the cost of one new motorcycle, equipment, and uniforms. The
differential pay for conversion of officer will be $1.98 per hour. Thereafter, the annual cost
is estimated to be $12,602 per year. The net annual increase is estimated to be $6,242
after savings associated with less patrol car mileage. Funds are available in the General
Fund — Police Budget.
iACKGROUND/ANALYSIS
The City contracts with RCSD to provide law enforcement services. Under the current
contract, five (5) deputies are allocated to the Traffic Team, two (2) officers are assigned
to traffic cars, and three (3) officers are assigned to motors. Sergeant Chlarson is
recommending converting one more traffic car deputy to a motor officer to allow deputies
to better serve the community. Per Sergeant Chlarson a motor officer is better equipped
to do the following versus a traffic car deputy:
99
• Provide higher visibility by being able to maneuver through traffic more efficiently
and be easily seen by motorists.
• Monitor intersections more efficiently because motorcycles have more
opportunities to safely park.
• Overall, the smaller profile of a motorcycle versus a car allows for more
advantageous positional opportunities while monitoring problem areas, or areas
with higher complaints, which better assists in achieving the overall traffic safety
goals.
• Motorcycles do not only respond to traffic related incidents, but they are also
available to respond to crimes in-progress, as well as high priority calls, which in
turn decreases overall response times within the city.
• Motorcycles provide better support for local events with large vehicle and
pedestrian attendance, such as the Ironman Triathlon, American Express Golf
Tournament, and the Music Festival concerts.
Per the attached recommendation by Sergeant Chlarson the intent of converting a traffic
patrol car position is to increase the capabilities of the motor team and provide better
coverage within the City and be able to address citizens' complaints more effectively. The
overall goal of a motor officer is not to ticket as many people as possible, but to educate
the motoring public, lower traffic collisions, and make La Quinta safer for everyone.
Prepared by:
Approved by:
Attachment:
Lisa Chastain, Public Safety Management Analyst
Martha Mendez, Public Safety Deputy Director
1. Riverside County Sheriff's Recommendation Memo
100
ATTACHMENT 1
RIVERSIDE COUNTY SHERIFF'S DEPARTMENT
CHAD BIANCO, SHERIFF / CORONER
Thermal Station
To: La Quinta City Manager Jon McMillen Date: 04/30/2024
From: Sergeant Mark Chlarson
RE: Conversion of One Traffic Car Position to a Motor Position
Attachments
1. Motorcycle Conversion Fiscal Impact Worksheet
Recommendation
This memo is intended to propose the conversion of a police traffic patrol car position to a traffic
motor position within the city of La Quinta Traffic Team. This conversion will enhance our ability to
provide traffic enforcement as well as provide better support for local events with heavy vehicular and
pedestrian attendance. Currently, the contract between the Riverside County Sheriff's Office and the
City of La Quinta calls for five traffic enforcement deputies, three of whom are deployed on patrol
motors and two in patrol cars. Conversion of one of the traffic patrol car positions to a motor position
will allow for better traffic coverage throughout the city. A deputy assigned to traffic as a patrol motor
has the same capabilities as a traffic patrol car, but patrol motors can respond to critical incidents
quicker, are more efficient at addressing traffic complaints and are more capable during large special
events were vehicular and pedestrian traffic is congested.
My intent for converting a traffic patrol car position to patrol motor position is to increase the
capabilities of the motor team and provide better coverage within the city. Currently, the motors are
working shifts that provide traffic coverage Monday through Friday from 6:00 A.M. to 6:00 P.M. to
cover the morning and afternoon commute times as well as the hours with the highest rate of traffic
collisions. Due to currently only having three motors, there is a gap in this coverage on Fridays from
4:00 P.M. to 6:00 P.M. Additionally, to better address traffic complaints in the city, I intend to divide
the city in half, north and south of Avenue 50, with two of the patrol motors being assigned to each
half of the city. This will create familiarity with traffic problems by concentrating their patrols to a
more focused patrol area. Deputies will then be able to address citizen complaints more effectively
within their patrol areas. With four motor deputies, there will be consistent coverage throughout the
city and more effective response to traffic complaints.
101
Fiscal Impact
Currently, the City of La Quinta possesses five police motorcycles, with an additional one on order
through BWW, expected to be delivered by December 2024. Among the existing motorcycles is a
2016 BWW slated for surplus, yet currently serving as a spare/training motor. A request to acquire a
new police motorcycle for the FY24/25 was added to the Fiscal Impact Worksheet as an initial
investment cost for the conversion.
The conversion will incur an estimated annual cost of $12,602, covering motor fuel, maintenance, and
safety/hazard pay for one motor. However, the actual estimated annual budget impact of this
conversion is $6,242. The difference between the estimated annual cost and the actual estimated annual
budget impact is a result of converting the traffic patrol car to the traffic patrol motor which takes the
cost of the traffic patrol car, $6360, off the cost of for one motor. (See Attachment #1 for details).
Sergeant Mark Chlarson
102
City of La Quinta
Traffic Motorcycle Conversion Fiscal Impact
DESCRIPTION
PositionsDay
Hours Per
Trend
FY24/25 EST
Rate
Days
Est. Increase
FY 25/26 EST
Rate
Per Position
Request
General Law Enforcement (Patrol)
130
100%
$223.48
365
5.00%
$234.65
N/A
N/A
DESCRIPTION
Positions
Hours Per
Year Trend %
FY 24/25 EST
Rate
FY 24/25
Differential
FY 25/26 EST
Est. Increase Rate
FY 25/26
Differential
Per Position
Request
Dedicated Traffic Position (sdc-b)
100%
$191.25
$0.00
5.00% $200.81
($419,291.28)
($419,291.28)
Dedicated Motorcyle Positions
1
2088 100%
$191.25
$0.00
5.00% $200.81
$9.56
$419,291.28
$419,291.28
DESCRIPTION
DETAIL
Cost
Positions
FY 24/25 EST
Rate
Est. Increase
Est FY 25/26
Rate
Qty/Periods
Initial Cost
Reoccuring Cost
Mileage Cost Traffic Cars
@ $1.06 per mile
1
$1.06
$0.00
$1.06
6,000
$6,360.00
Mileage Cost Traffic Cars
($1.06)
$0.00
($1.06)
6,000
($6,360.00)
Mileage Cost Traffic Motors
No Charge
1
$0.00
Differentials
Motor Deputy Pay
1
$2.06
$0.00
$2.06
2088
$4,301.28
Motor Fuel
Avg. $300/Month
$ 300.00
1
12
$0.00
$3,600.00
Motor Maintenance
Avg. $300/Month
$ 350.00
1
12
$0.00
$4,200.00
BMW Motorcycles
To Be Purchased FY24/25
$ 34,000.00
1
$34,000.00
$0.00
Uniforms
Shirts,Pants,Jacket,Gloves
$ 3,000.00
1
$3,000.00
$300.00
Equipment
Helmet
$ 2,000.00
1
$2,000.00
$200.00
Training
POST Reimbursed / Department Covered
1
$0.00
$0.00
$0.00
$0.00
TOTAL
$39,000.00
$12,601.28
Traffic Car Savings
Position Cost ($419,291.28)
Mileage $6,360.00
TOTAL
($412,931.28)
Traffic Motor Costs
Position Cost $419,291.28
Reoccuring Cos $12,601.28
TOTAL $431,892.56
Initial Investment $39,000.00
Budget Difference $18,961.28
Annual Budget Impact (est.) $6,241.28
103