2024 Matrix Consulting Amendment 1 - PW AssessmentMEMORANDUM
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DATE: July 3, 2024
TO: Jon McMillen, City Manager
FROM: HR on behalf of Gil Villalpando, Director
RE: Matrix Consulting - Amendment 1 to the Contract Services Agreement to conduct a
comprehensive assessment of the Public Works Department.
Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
Approved by City Council on
City Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2019-021] for budget expenditures of $50,000 or less.
Department Director's or Manager's signing authority provided under the City's
Purchasing Policy [Resolution No. 2019-021] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Bid
Sole Source
Procurement Method (one must apply):
RFQ n 3 written informal bids
RFP
Select Source Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
101-1004-60104
Agreement payment will be charged to Account No.:
Agreement term: Start Date 07/01/2024 End Date 12/31/2024
Amount of Agreement, Amendment, Change Order, etc.: $ NO CHANGE
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
nInsurance certificates as required by the Agreement for Risk Manager approval
Approved by: Monika Radeva - LF exp 8/8/24 Date: 7/8/2024
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
Business License No. LIC -0771260-2023. Expires: 9/30/2024
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES
WITH MATRIX CONSULTING GROUP
This Amendment No. 1 ("Amendment 1") to Agreement for Contract Services
("Agreement") is made and entered into as of the 1St day of July 2024, ("Effective Date")
by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and
MATRIX CONSULTING GROUP, LTD, a California Management Consulting Firm
("Contracting Party").
RECITALS
WHEREAS, on or about September 16, 2023, the City and Contracting Party
entered into an Agreement to provide those services related to an organizational and
operational assessment for a total not to exceed $47,000. The term of the Agreement
expired on June 30, 2024 ("Initial Term"); and
WHEREAS, pursuant to Section 3.4 Term, the City and Contracting Party mutually
agreed to extend the term of the Agreement for six (6) additional months, from July 1,
2024, through December 31, 2024 ("Extended Term"); and
NOW THEREFORE, in consideration of the mutual covenant herein contained, the
parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency and
receipt of which are hereby acknowledged, the parties hereto agree as follows:
1. Section 3.4 Term is amended to read as follows:
3.4 Term. Unless earlier terminated in accordance with the provisions in
Article 8.0 of this Agreement, the term of this agreement shall commence on March 1,
2024, and terminate on June 30, 2024 ("Initial Term"). This Agreement is being extended
for six (6) additional months upon mutual agreement by both parties extending the term
from July 1, 2024 through December 31, 2024 ("Extended Term").
In all other respects, the original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Contracting Party have executed this
Amendment No. 1 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA MATRIX CONSULTING GROUP, LTD
a California Municipal Corporation a California Management Consulting Firm
,IBP�'1CkCMILLEN, City Manager
City of La Quinta, California
RICHARD BRADY
President
Dated:7 i 22A- Dated: 7-3-24
ATTEST:
MONIKA RADEVA, C Clerk
City of La Quinta, California
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California