RFQ SilverRock Landscape Maintenance Services Project No. 2023-31 (2024.04.05 & 2024.04.07) - Incorrectly PublishedLocaliQ
California
GANNETT
PROOF OF PUBLICATION
Dianne Hansen
City Of La Quinta
78495 Calle Tampico
La Quinta CA 92253-2839
STATE OF WISCONSIN, COUNTY OF BROWN
The Desert Sun, a newspaper published in the city of Palm
Springs, Riverside County, State of California, and personal
knowledge of the facts herein state and that the notice hereto
annexed was Published in said newspapers in the issue:
04/05/2024, 04/07/2024
and that the fees charged are legal.
Sworn to and subscribed before on 04/07/2024
G—
Legal Clerk
Notary, State of WI,/County of Brown r,
My commission expires
Publication Cost: $6935.00
Order No: 10038931 # of Copies:
Customer No: 1252591 1
PO #:
THIS IS NOT AN INVOICE!
Please do not use this form for pavment remittance.
MARIAN VERHAGEN
Notary Public
State of Wisconsin
PO Box 631437 Cincinnati, OH 45263-1437
Page 1 of 6
10D I SUNDAY, APRIL 7, 20241 THE DESERT SUN
A 11 11 1 Ajmz�
07
REQUEST FOR QUALIFICATIONS
PROJECT NO: 202421
S'VEnR.-
LANDSCAPE MAINTENANCE SERVICES
CUT, BY:
Inif W. 202,
n.
REQUEST FOR QUALIFICATIONS
TPP Ch, .1 L. QUI.. (CIIII seeks ..I Pro—
ITT _m Unit I c -l -Ill to .1bOd. lond".. -in'.-
mTPcO TO, Cllwidc Indiecl No. Q-1 SIWOTIT.cl,
_.rdIC.PO..ImOP T.
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40
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M.0 S.
Envelope In.: Quel,limtionx .1. to . l.terilled son 1— 1.11
twd 111, Ili inch, Ind 0.1 fit PDF 11 1 USD
dri In I $,died eIw1I.PI .10 PnIst Inch, I
It) Work P,.Po,.l pV,I1flCOtton SIPT,r IT, listed In
Ressuellon Services 1— 11
M; S
�3�! Section
SectZ! Contract
1 1205; Esnorilefill If Contract 0-111h,
,5 S.�rnn 1210; COPD II,rc, For,;
Carol :coil., of Proposers E .... i-rc. end
fi
(6) Section 1230; leoholfini Affi-In.
EP . Cost crop ... 1 Is to W .bmill,d 1, Third copy
III, I"d mall include:
I S."Ichr,
I Section 1]4.0;
A; SImnrcn Form (.,go ,,,be, 1200.111
I I
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on
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The C11111011 I dem.11-tool clm.ltllcl in similar
retain 011111,el silffilillf 11 do IIIdS woll, II This
Contract (.,W, S.,mory.
FICilitill. selichhort, old In -lit,
The Ciml ... I -s
OV.0ifi-i... S -m./,• fMhol on .... 0. Requested
S- co.
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upon selection, of The mest oWifW nropscr Inc Cin, m.,
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ERRORS AND OMISSIONS
If o 7,.r since, mbirl,ity, conflict.
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menis"_On,
-11 dill1h, .,Of, In, Cill
It Pre
vino I Prop's.l. Will"t ow,19ing The source
=leas
61, to -ify Im, City Prior To the -, 11-6 for
APof broore.l., of on c11.1 in Ill. RFQ known to
or, I, Poll r ... brobl, should [Tow then know,,
or, ,she
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To m.6timew, or b, recto,. .1 me
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ELLATION
Q Ther, not -To Cin' To enter into
on no -
Tic Cill rew-.1 11. ri.hl conCd This RID .1 IT—
-Id the Pr,leci be -111111d, in, CIIV IIWI the
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JTIS/FROTFSTS
napes In.P.Phrl I ePTI- iss,rc. resintedill
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ance old discussions dl,na the derkh! In which
themoa I issued. Th. CITY wish.. to roster
,.c ono 1. -ch I I.ir Pleboment in IT
..Mm
F,rTn,I PrP.S.I' Tor malar
PNO-I ... I old
d -Ace, steal be spo o4 ITT 11. City's Porchosing
ITIATIONS AND FINAL AGREEMENT
'sC.AIrd,l I. Wcs.d .1 All.chen.r. I for -kw
6,1mriltims I, orcou.1. A. inh will ..l be
luc
'Wr=: PPIPP be mode I binding Poll Of the
B. PRICING ADJUSTMENTS
Tin, Cil. reserves fo HOPI to Amn,ftle final inicin, *0h Ilse
mot
's, _1 .or Prldm` 'no" """I" firm
or me
al In. r.Om.m. Thereafter. on,
--cd Pro,!.. PIN.O.- for Tnidillon.1 OnTiod, if Int,
".SELEC TION PROCESS
1cnrOr,s of Chile ' ic.li..s then be l -e-d he toned
,sed or. O,I m.r, list, re nesled bw This RIO, no ..It no
....ones IT.. reverences old client., boct,ior..rd cl-,
.1 Deadline'.
2.1. ION
Pillbli, NoflcT, Public NItks
... IT,, AOIN 21, M<
Cill Cb,rlil ClIlidlImill, old APP,, l:
T,OW , Jinn, 4. 2021
Agreement Effective Dole old
Pr,Ict Stort Done Nwhich. J.W 1, 20
24
IL PROPRIETARY, CONFIDENTIAL, AND PUBLIC
it.NrO MATION ,o
�I.P Iol and Td, Secret btfir"'knT
or of toch Or -I will W reteice0 as I. onfici., rKPrtl
Old will beecomi, Ofell to P.IliC unless
he
"011
cd.=., P.T. be h P to � --1 by ih:
1,bIIc Record, Act ICMIfo, Government C.d
51250 Or TOO, Eisch Troy cNorl, label
Port of I
by the Cilr, the City will r,fify in, P ...... I of the r ...est
,no el, cc ass to Irl trintilill 11nI lellor 111King d ...
niter
"t the =:l. liffin!hMonst, d,l.,, it
r To P
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will
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c.nfldOP"-1 old nli, not be lot .... d Or r-Ined
Government Code 0625001.
3 Punt
c Information:
All
. dfi
All innoold,III beP.I.d on T-ldly, April 25. 2024, and
.111 be TP.d. 6to By1o.l. 1. -li, uPor rcq,�. �
line I P"Pe"T. .er The r, - 11TOOts, Old -0
11mol
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openI P,,.Ilr The 11P0I. ...c.lod bre,,
-t will W I liblic T,c,m. Pr,p,wl, one other into,.
will .1 be r.her...
12 PROPOSAL PREPARATION COST'
Any costs i,,,rrW I. In, or .... Ill,h of P sit. rrP.,
, "Wise P-
IT, comes cme, 11 Odeknn,trequest, IT I'.
On 11 Th, Cill. basal I in -W -k. requested
such ns,
li
Or.semoo
or "ib,lity TO the
IT, of IT—. roll be ,tir,lv in, rI,P.
13 INSURANCE REQUIREMENTS Wit ACKNOWLEDGE-
MENT
Pr,P ... 11 m- ilcild, I c,,Pl,t,d -1 ... r,,,c, Rir,
m.11, Ackn-d.m.0- l-,. Included., Al -her.
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Ing Tint. 11 selected, In, P,,m,,r will provide In, lthnnn'th
In—.... cono indernhilicOwn noted I. E.Itbits E
Pilo F, r,,PMfileds,W. 0 Th, CITY, Aincellml for Ce -ct
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the's within I 40 mile 'of the Cit'
16 CITY R I'"T1 AN. OPTIONS
The Ci IT, TOI so Iine tion} lo:
:Make
on thd On It, sole di,c,,!I,,;
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A,mmd, =in , or eection 1, , To—
"I" In. RFQ or 1. Illl. RFQ or.,Its..;ns
JV.dIIY the S,
Alliorism Ir So -CO, In The RFQ;
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7
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REQUESTED
SERVICES
Th, CFIV 11 LI Oli'll. (Cil I seeks wr.Wsols fon, .-Red!
to Perform InIds,ow Irlinternee for SiNe,
ii.ci, L.- ..Intel nc. S-A,... Priniect Ne 2,2431
I. PROPOSAL FORMAT
,,k, - to The sectfic inf,rm,tl,, r:!1 ... 6 herein. P,,ms-
id, -Id the Or,lomfor.,rd. c,nI.i, no or -d, 1-,,"
Pi,Ii,n of fochnicd sed.Em.16
should Mor. Oldm"lm,IoC,ntent.
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can W tely --ed.
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gred! Or IT, i0ficidWh,r d to bind the c,nir,ct,, with
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tors comr- Person. Iceoli,h of c,PIf,cI, me: .Hite,
men, thot 11, kid; id.11 In, will iselfIll - fier the CITY
Is Ir.. .1 on, cdhflel .11., .... 1.
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which The business
11 ITC11.111ted III the OIN, It i,c,r,o,,
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it) 11 the IPOin I, I s ... idn, of I aorenl C.Pemm, ider,
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to made the nw's mission -terne.f. and slalemenl
of -WO'.
lb, WIft Schl-11: Proposed -tv schedule of work,
W rel, Pedl control. OI,m retlacemenL free ,,Intel ....•
and kl This w-twOl to imam,. the -0-1 P,..,.
rioncle of Cill, parka, IS., ll .in. Mili,nnri,
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:,)Provide on .,,,Pie of I led to ch -
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on Ws eel lhcl.I
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the "' it Truck: . I PIC_. of or .... r. woshind ed.i.
men, 1. The ."InOd
(0' Nocch,d olloodel: Provide I list of Or ... led mlecere,
nt Oc ,l for this Prol. Include Won, I"' dlfl.r*'
ln�r.n.left from .1- cohmilid bidder.. List Ill.
.d.i.hell Old Foramen's .rmrr. working
with bV,h ...... Old HC-. Include In,
Membe0- r of"c'
M,ml 011I.rOd 1. The S.;P,rWand F,r,,..
1. 1.ITT, ,he .
'TIt I. adIr.be ello
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be,,signed to This
Your customer's journey is complex.
Marketing to them doesn't have to be.
Local marketing,
simplified.
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= 1 *11"
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ember, or.
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m-1 Ine w.rI, -IP W. lilmt
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in, Client client Ir,i,ct bPer, le -thin, .mb,r,
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c) 1,.i.
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,I, Slott ... lollhl to esch troll
or ?heconrracter
J'� Pr -al I swrPhs, ( Tirol b-onn,.
I C-I 1. P"Cir. Lis' PPd1 Leber Rales
IT
Pbsel. envelope one snnll Include I dol.h. I. scInd.11
TO,
hood /01,11, roll, for eche work performed. Include
rotes
ToP F,r.,,.,: krithilor; L.Omer; onn T,en Trim.mrr; no .,It ., m, other spe-Ity Adedl r, it.,
,do-
Fn,IIOe two -hIII inlild, he millINY-1.11 coat for
led by This RFQ.
1. List of Conpl.mentery SO—... Offered b, P,.-., to-
-1, Cerr,slordi,o Price,
I sw-11-lins, services
S.P,c old Perli-s) of the Sc- IT 5er,ico, to not
�amble; IT ... . it I or-, Tnd.nPP 111.1s. 1. In-.
it, , ,h-cli, linn is mane bell int - of the P,,Wc1 to
mIt I poorlian of the service(,) to be nbcOmr-ed b, the
.K. . of on, oil... il..ilic c- I, Or-
meri ,, civil n& crimirW Ini-i or --i vinin
Pendimi, which n1II11d the Prcr or 1'. which In.
Th,- no, been lodged 9Ills IT, III- v,ilhl. In. tell IT—
(S) rl. if m,r, is no information to disease, proposer
1. .,k..l.d.ment .1 orl.r... Re s, -orals (.11.0 -
me
Pr=l, IT- md.Olo I written Vol....1 -1, If select.,
Ill. Or. will id. In. rninirmsen imw.hl . ..... on,
- ind Cohen noted in -1- U.. rId-li-I, of Ill.
Ci P
v'sfor --i- i,,I,d,d 11 Athnner! I. In
I,
Ac.wk %,lddgement of Addendo (ArochenTlIf 3)
initial ;he Ack d- or,. illn,rd, the roploll ell
raneled.c.cm .1 ndd..d., included Is AtW1
AT.nI ].
TACHMENTS
1. Agreement for C,,t,,,t Services
2.1 ... To— R,q.kP.f, AckAnwhsclenmem
M- be executed Tor o. maser ono s,bmill,d win In,
]. AdOen:da AcI,..W.dPPmm1
M- be eke by br,nhor end submine0 -,Ifh the
SECTION SECTION 11D
INVITATION TO PROPOSE
SILVERROCK LANDSCAPE MAINTENANCE SERVICES
PROJECT NO. X�31
SEALED REQUESTS FOR QUALIFICATIONS IM be
"I
61 be IT, CITY 0 LI Quilt, CCITT) led It 711495
Calle Y,mpi,,, L, QW-, COW ... ITT. v- mil - p.m.
On TA, work Is
e,d April 24. 7921. for derfinnnning
F,,r,i,; ell rocONdry tOrkil, onsilpm-, 1-. old I,&
,I .... c, arae ofre,no-bility no, been
AP,msfo, wrli of this Sorrill-ill -4
Ink. i.n.,
.
.�P P
,sol le.11m. 11 11n.I.l.d to le.en
I . M 9 m. in the L. O,int. City H.11 S1VdY
cored .1 19115 C.N. T.rnol L. Q.Inl.. CA
It I, the TO ... m(blin, of the Pr e, to
website for Or, thong., or .b.11.
n.sd A,rII 24 M4.
De ..-.led on The for Pit ..rd - made I
. conic . The City me right to
Pr_,I, -d to we" Or, irreq,ineili,, IT
III tor liC1111d under the A,loh, of Cho,
.,veemi, . The Business ones Professions Code .1 In
. To do In. of n IT:
.
;ed. Foil,, , to Too.... it,,
he Is -Ichob.
.11, 1 1 Nf, mernsel,
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.. n..;,
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-P.rimcm .1 I.ft-ml R,I.li.n,' Internet website .1
P,,Iic -,k on I public works PrWect unless relaim,red will,
,he COP 11MIM If 11,111111ol R,I,Tknn, It Inc time the
'n- 1 .Oede.d. C-1.11.11 old s-schr-lo ..
,
and ddili.n..1 for r.OW.-I .1 In. D .... IPnmt
Or Industrial R -l-, w Dsile of
P,r .... t to Code section 1771.1, An ... tr,,.t,r or
wOcentr- Ph,Y W listed ,, I m,posol for I public works
Old, t bnottild on Or it,, Minch 1. 2015 unteni, r,gktw,6
,it the Deporlment Or Ildi Furthermore,
'It or" OcP,mr, hereby notified 1-
- I to, ��
it 'I ,nn c Or m., be worded on Or Ater
April T. 2015, I cgr for P,blc -k on I public rk,
unless somfe- with the DhOminmett of ffidlSirml
R.IMi.m.
Pu .N In LOM, Code se,lim, 1771.01. .11 Pr. -r, ., 0
here , 111ined Inm This Proils, Is sublet 1, .-PI; nce
Pho,th,rinn, and enforcement by the Dlmenneent of Ind, 'Not
Rll"li*,,
.�ssnd
Th. P- or-.' will to respired to f,rrl,h I P,ror-
�. Bond A The -,ml -.1 1.
on. rdred Forcchl (Too' 0 Old I PlInnell Mnd in the
eb If
Ann- ero.1,P -emy-1; , .ert (25%) Ill. C -r -
old ....... I form, rec,10 flor In, -19-
d lime will lot W .... PI,d. No roccoor mM, : hdrine
Its P ...... I for I iind of ii.ly W. do,. after In. Ilel
-
to, 1.4. ArP 1. or.... s
Proposals" shell
I ,brPII1 IT It, I. I sealed .I.P..
0y:POP, d �: i'll Bev h -Kill., Public Dim,
Page I of 5
REQUEST FOR QUALIFICATIONS
PROJECT NO: 2023-31
SILVERROCK
LANDSCAPE MAINTENANCE SERVICES
DUE BY:
Wednesday, April 24, 2024
BY 3 P.M.
REQUEST FOR QUALIFICATIONS
The City of La Quinta (City) seeks qualifications and propos-
als from qualified contractors to provide Landscape Mainte-
nance for Citywide parks, Project No. 2023-31 SilverRock
Landscape maintenance services.
A mandatory pre -proposal meeting and walk through is
scheduled for Wednesday, April 10, 2024, at 9:00 a.m. at La
Quinta City Hall, 78495 Calle Tampico, La Quinta, CA 92253.
Proiect/Services Title: Project No. 2023-31 SilverRock Land-
scape Maintenance Services
Issue Date: Tuesday, April 2, 2024
DUE DATE: Wednesday, April 24, 2024
Requesting Department: Public Works Maintenance & Oper-
ations Department
GENERAL TERMS AND CONDITIONS
1. SUBMISSION REQUIREMENTS
Qualifications and proposals are to be hand delivered or
mailed by Wednesday, April 24, 2024, no later than 3:00 pm.
All qualifications and proposals must bear original or elec-
tronic signatures and be submitted to the following contact:
City of La Quinta
Attn: Dianne Hansen, M&O Superintendent
78495 Calle Tampico
La Quinta, California 92253
Tel: (760) 777-7117
Email: dhansen@LaQuintaCA.gov
Envelope one: Qualifications are to be submitted via four (4)
hard copy originals and one (1) electronic PDF on a USB
drive in a sealed envelope and must include:
(1) Work Proposal Qualification Summary as listed in
Requested Services (page 6)
(2) Section 1200; Contract Documents;
(3) Section 1205; Examination of Contract Documents
(4) Section 1210; Compliance Form;
(5) Section 1220; Certification of Proposers Experience and
Qualifications;
(6) Section 1230; Non -Collusion Affidavit.
Envelope two: Cost proposal is to be submitted via hard copy
only and must include:
(1) Section 1240; Summation Form (page number 1200-11)
(2) Section 1300; Contract (pages 1300-1 through 1300-6) from
Contract filled out completely.
Proposals will be evaluated by the panel based on informa-
tion submitted and the considering factors listed below in no
order of significance.
The Contractor's ability to provide adequate scheduling,
qualified supervision, staffing, distribution of work crews,
and increased service levels.
❑ The Contractor's ability to effectively show proof of imple-
menting and managing thorough quality control programs.
❑ The Contractor's demonstrated competence in similar
work and/or their demonstrated ability to take on, train, and
retain personnel sufficient to do landscape work of this scope.
❑ Contract Labor Summary.
❑ Facilities, equipment, and on-site evaluations.
❑ The Contractor's references.
❑ Qualifications Summary found on page 6, Requested
Services
Facilities equipment on-site evaluation:
Upon selection of the most qualified proposers, the City may
require the finalists to make an oral presentation to the
Selection Committee and/or the City Council and/or City
Manager. The City expressly reserves the right to reject any
or all proposals, with or without providing a reason, and to
waive any irregularities or informalities in the offers
received. In the event of any such rejection, or in the event a
proposer's offer is not rejected but does not result in contract
award, the City shall not be liable for any costs incurred by
the proposer in connection with the preparation and submit-
tal of the proposal.
2. SUBMISSION RESTRICTIONS
All proposals must be submitted in writing; no oral, facsim-
ile, or telephone proposals or modifications will be consid-
ered. Proposals received after the due date and time are
considered nonresponsive and will be returned unopened.
3. QUESTIONS or REQUESTS FOR CLARIFICATIONS
Any requests for clarification or other questions concerning
this RFQ must be submitted in writing by Wednesday, April
17, 2024; and sent via email to Dianne Hansen, M&O Superin-
tendent,dhonsen@laquintaca.gov.
4. ERRORS AND OMISSIONS
If a proposer discovers any ambiguity, conflict, discrepancy,
omission, or other error in the RFQ or any of its attach-
ments, he/she shall immediately notify the City of such error
in writing and request modification or clarification of the
document. Modifications will be made by addenda. Clarifica-
tions will be provided in writing to all parties who have
submitted proposals or who have requested an RFQ for the
purpose of preparing a proposal, without divulging the source
of the request.
If a proposer fails to notify the City prior to the date fixed for
submission of proposals of an error in the RFQ known to
him/her, or an error that reasonably should have been known
to him/her, he/she shall submit a proposal at his/her own risk,
and if he/she is awarded an agreement, he/she shall not be
entitled to additional compensation or time by reason of the
error or any corrections thereof.
5. CANCELLATION OF RFQ
This RFQ does not obligate the City to enter into an agree-
ment. The City reserves the right to cancel this RFQ at any
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time, should the proiect be cancelled, the City lases the
required funding, or it is deemed in the best interest of the
City. No obligation, either expressed or implied, exists on the
part of the City to make an award or to pay any cost
incurred in the preparation or submission of a proposal.
6. DISPUTES/PROTESTS
The City encourages proposers to resolve issues regarding
the requirements or the procurement process through written
correspondence and discussions during the period in which
clarifying addenda may be issued. The City wishes to foster
cooperative relationships and to reach a fair agreement in a
timely manner. Formal proposals for major professional and
technical services shall be governed by the City's Purchasing
Policy.
7. NEGOTIATIONS AND FINAL AGREEMENT
The City's Contract is enclosed as Attachment 1 for review
prior to submitting a proposal. An agreement will not be
binding or valid with the City unless and until it is executed
by authorized representatives of the City and of the selected
proposer. At the discretion of the City, any or all parts of the
successful proposal shall be made a binding part of the
agreement.
8. PRICING ADJUSTMENTS
The City reserves the right to negotiate final pricing with the
most qualified proposer. Pricing shall remain firm for the
entire initial term of the agreement. Thereafter, any
proposed pricing adiustment for additional periods, if any,
shall be subiect to the terms of the agreement.
9. SELECTION PROCESS
Statements of Qualifications shall be reviewed and rated
based on the information requested by this RFQ, as well as
responses from references and clients, background checks,
any research on proposers, and other information pertinent
to the evaluation process. Closely ranked contractors may be
asked to furnish evidence of capability, equipment, and
financial resources to adequately provide the services.
10. RFQ TIMELINE
RFQ Issue Date:
Tuesday, April 2, 2024
Mandatory Pre -Proposal Meeting
Wednesday, April 10, 2024
Deadline for Proposers' Questions:
Wednesday, April 17, 2024
City's Response to Questions:
Friday, April 19, 2024
Proposals Submittal Deadline:
Wednesday, April 24, 2024
Complete Evaluations of Proposals:
Thursday, April 25, 2024
Contract Negotiations and Signing, Proof
of Insurance Coverage, Forms 700:
Monday, April 29, 2024
City Council Consideration and Approval:
Tuesday, June 4, 2024
Agreement Effective Date and
Proiect Start Date Monday, July 1, 2024
11. PROPRIETARY, CONFIDENTIAL, AND PUBLIC
INFORMATION
11.1 Proprietary and Trade Secret Information:
A copy of each proposal will be retained as an official record
and will become open to public inspection, unless the
proposal or specific parts can be shown to be exempt by the
California Public Records Act [California Government Code
46250 et seq.]. Each proposer may clearly label part of a
proposal as "Confidential" if the proposer thereby agrees to
indemnify and defend the City for honoring such a designa-
tion. The failure to so label any information that is released
by the City will constitute a complete waiver of all claims for
damages caused by any release of the information. If a
request for public records for labeled information is received
by the City, the City will notify the proposer of the request
and delay access to the material until seven working days
after notification to the proposer. Within that time delay, it
will be the duty of the proposer to act in protection of its
labeled information. Failure to so act will constitute a
complete waiver.
11.2 Confidential Information:
Evaluation scores, weight factors, and negotiation notes are
confidential and will not be released or retained [California
Government Code 46254(a)].
11.3 Public Information:
All proposals will be opened on Thursday, April 25, 2024, and
will be made available to the public upon request. By submit-
ting a proposal, the proposer acknowledges and accepts that
the content of the proposal and associated documents will
become open to public inspection. The final, executed agree-
ment will be a public document. Proposals and other infor-
mation will not be returned.
12 PROPOSAL PREPARATION COSTS
Any costs incurred in the preparation of a proposal, prepara-
tion of changes or additions requested by the City, presenta-
tion to the City, travel in coniunction with such presentations,
or samples of items, shall be entirely the responsibility of the
proposer.
13 INSURANCE REQUIREMENTS and ACKNOWLEDGE-
MENT
Proposals must include a completed "Insurance Require-
ments Acknowledgment' form included as Attachment 2 stat-
ing that, if selected, the proposer will provide the minimum
insurance coverage and indemnification noted in Exhibits E
and F, respectively, of the City's Agreement for Contract
Services.
Commercial General Liability (at least as broad as ISO CG
0001)
$2,000,000 (per occurrence); $4,000,000 (general aggregate)
Must include the following endorsements:
General Liability Additional Insured
Page 3 of 5
General Liability Primary and Noncontributory
Commercial Auto Liability (at least as broad as ISO CA 0001)
$1,000,000 (per accident)
Personal Auto Declaration Page if applicable
Worker's Compensation (per Statutory requirements)
Must include the following endorsements:
Worker's Compensation Waiver of Subrogation
Worker's Compensation Declaration of Sole Proprietor if
applicable
14 CONFLICT OF INTEREST
The City requires a Statement of Economic Interest (Form
700) to be filed by any proposer who is involved in the
making of decisions which may have a foreseeable material
effect on any City financial interest pursuant to the City's
Conflict of Interest Code and the California Political Reform
Act of 1974.
15 LOCAL BUSINESS PREFERENCE
Local vendors are encouraged, but not required. For
purposes of this section, 'local' shall be defined as an individ-
ual, partnership, or corporation, which regularly maintains a
place of business within a 40 -mile radius of the City.
16 CITY RIGHTS AND OPTIONS
The City reserves the right to:
Ll Make the selection based on its sole discretion;
0 Issue subsequent RFQ;
Postpone opening proposals or selection for any reason;
Remedy errors in the RFQ or in the RFQ process;
0 Modify the Scope of Services in the RFQ;
LJ Approve or disapprove the Use of particular subcontrac-
tors;
0 Negotiate with any, all or none of the proposers;
n Accept other than the lowest offer;
F- Waive informalities and irregularities in proposals;
0 Request additional information or clarification;
Li Request revisions during negotiations;
7 Invite any consultant of its choosing to assist with the eval-
uation of proposal responses or to provide the City with a
second opinion
Enter into an agreement with another proposer in the
event the originally selected proposer defaults or fails to
execute an agreement with the City in a timely manner.
REQUESTED SERVICES
The City of La Quinta (City) seeks proposals from qualified
contractors to perform landscape maintenance for Silver -
Rock Landscape Maintenance Services, Proiect No 2023-31.
1. PROPOSAL FORMAT
Proposers are encouraged to keep their proposals brief and
relevant to the specific information requested herein. Propos-
als should be straightforward, concise, and provide "layman"
explanation of technical terms that are used. Emphasis
should be on completeness and clarity of content.
Present the proposals in a format and order that corresponds
to the numbering and lettering contained herein, with mini-
mal reference to supporting documentation, so that proposals
can be accurately compared.
1. Cover Letter
Signed by an official authorized to bind the contractor with
name, address, phone number, and email address of contrac-
tor's contract person, location of contractor's main office,
location of the office that would service this project, a valid-
ity statement that all information and pricing provided in the
proposal is valid for at least ninety (90) days, and a state-
ment that any individual who will perform work for the City
is free of any conflict of interest.
Contractors Background, Qualifications, and Experience,
including the following:
(a) Number of years in business
(b) Taxpayer identification number
(c) Number of years performing landscape maintenance and
arboricultural services.
(d) Resumes of the Project Manager and key personnel who
will be responsible for performance if any agreement results
from this RFQ.
(e) Business ownership and if incorporated, list the state in
which the business is incorporated and the date of incorpora-
tion.
(f) If the business is a subsidiary of a parent company, iden-
tify the parent company.
Qualifications Summary including the following:
(a) Include the company's mission statement, and statement
of values.
(b) Work Schedules: Proposed weekly schedule of work,
address weed control, plant replacement, tree maintenance,
and weekly/monthly strategies to improve the overall appear-
ance of City parks, adjacent retention basins, and facilities.
L Include the time frame to complete a full rotation of all
service areas.
(c) Provide an example of a report/notification used to sched-
ule maintenance areas.
(d) Equipment & Maintenance: List equipment to be utilized
on this project, include a list of equipment in compliance
with SB1346, and any specialized equipment (height/reach of
the boom truck) and a picture of pressure washing equip-
ment to be utilized.
(e) Proposed personnel: Provide a list of proposed manage-
ment personnel for this project. Include details that differen-
tiate your staff from other potential bidders. List the
assigned Supervisor's and Foreman's experience working
with municipalities, businesses, and HOA's. Include the
number of accounts assigned to the Supervisor and Forman.
i. Include the number of landscape maintenance laborers to
be assigned to this project.
(f) Certifications: List all certifications that apply to this
project held by your company and/or staff, and how many
staff members are certified.
(g) Name, description, and location of the office from which
most of the work would be accomplished, including its size,
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organization, number of employees, areas of practice and
number of years in operation.
2. References of California government agencies (preferably
cities utilizing)
(a) Client name, client project manager, telephone number,
and email address
(b) Project description
(c) Project start date, and end date
(d) Staff assigned to each project by the contractor
(e) Provide a summary of final outcome.
3. Complete Pricing List and Labor Rates
Proposal, envelope one shall include a detailed fee schedule
for hourly/daily rates for extra work performed, include
rates for a Foreman; Irrigator; Laborer; and Tree Trim-
mer; as well as any other specialty services provided by the
Contractor.
Envelope two shall include the monthly/annual cost for
services requested by this RFQ.
4. List of Complementary Services Offered by Proposer along
with Corresponding Prices
5. Subcontracting Services
Subcontracting any portion(s) of the Scope of Services is not
preferable; however, if a proposer can demonstrate to the
City's satisfaction that is in the best interest of the project to
permit a portion of the service(s) to be subcontracted by the
Proposer, it may be considered. Provide detai Is on the role of
any subcontractor that will be used. Assignment is Prohib-
ited.
6. Disclosures
Disclosure of any alleged significant prior or ongoing agree-
ment failure, any civil or criminal litigation or investigation
pending, which involved the proposer or in which the
proposer has been judged guilty or liable within the last five
(5) years. If there is no information to disclose, proposer
must affirmatively state there is no negative history.
7. Acknowledgement of Insurance Requirements (Attach-
ment 2)
Proposals must include a written statement that, if selected,
the proposer will provide the minimum insurance coverage
and indemnification noted in Section 1340, respectively, of the
City's Contract for services included as Attachment 1.
8. Acknowledgement of Addenda (Attachment 3)
If any addendum/addenda are issued, the proposer shall
initial the Acknowledgement of Addenda, included as Attach-
ment 3.
ATTACHMENTS
1. Agreement for Contract Services
2. Insurance Requirements Acknowledgement
Must be executed by proposer and submitted with the
proposal
3. Addenda Acknowledgement
Must be executed by proposer and submitted with the
Proposal
SECTION 1100
INVITATION TO PROPOSE
SILVERROCK LANDSCAPE MAINTENANCE SERVICES
PROJECT NO. 2023-31
SEALED REQUESTS FOR QUALIFICATIONS will be
received by the City of La Quinta (City) located at 78495
Calle Tampico, La Quinta, California, 92253, until 3:00 p.m.
on Wednesday, April 24, 2024, for performing work as
follows:
Furnish all necessary materials, equipment, labor, and inci-
dentals as required to perform landscape maintenance duties
for SilverRock Park, retention basin, and perimeter land-
scape. The work consists of maintenance of all plant mater-
ial, ground cover, irrigation and repair, and cleaning of the
Park, excluding building interiors. A listing of sites for each
landscape maintenance area of responsibility has been
included in the Appendix section of this Specification and
Request for Qualifications.
A mandatory pre -proposal meeting is scheduled for Wednes-
day, April 10, 2024, at 9 a.m, in the La Quinta City Hall Study
Session Room located at 78495 Calle Tampico, La Quinta, CA
92253.
IMPORTANT: It is the responsibility of the proposer to
check the City's website for any changes or questions submit-
ted prior to Wednesday, April 24, 2024.
Proposal procedures are prescribed in the specifications.
Proposals shall be executed on the forms bound and made a
part of said Specifications. The City reserves the right to
reject any or all proposals, and to waive any irregularities in
the proposals.
All proposers shall be licensed under the provisions of Chap-
ter 9, Division 3 of the Business and Professions Code of the
State of California to do the type of work contemplated in the
project. In accordance with provisions of California Public
Contract Code Section 3300, the City has determined that the
Contractor shall possess a valid Class C-27 (Landscaping
Contractor) License at the time that the proposal is submit-
ted. Failure to possess the specified license(s) shall render
the proposal as non-responsive. Additionally, the Contractor
will also qualify themselves at the time of PROPOSAL
SUBMISSION by providing at least one staff member who
has a State Pesticide Applicators License MAL), a staff
member who is a Certified Arborist, a staff member who is
certified in the Operation of Maxicom and IQ systems, and a
staff member who is a Certified Landscape Irrigation Audi-
tor (CLIA).
This project is subiect to Prevailing Wage. The Contractor
shall not knowingly pay less than the general prevailing rate
for per diem wages, as determined by the State of California
Department of Industrial Relations and referred to in the
Invitation to Proposal, to any workman employed for the
work to be performed under this contract; and the Contrac-
tor shall forfeit as a penalty to the City the sum of Twenty -
Five Dollars ($25.00) for each calendar day, or fraction
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