2024-25 Desert Aids Project (DAP) Health - Resource InformationMEMORANDUM
DATE: July 2, 2024
TO: Christina Calderon, Community Services Deputy Director
FROM: Caroline Doran, Senior Community Services Specialist
RE: Volunteer Agreement for DAP Health offering free information/resources.
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Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
Approved by City Council on
QCity Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
�✓ Department Director's or Manager's signing authority provided under the City's
Purchasing Policy [Resolution No. 2023-008] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Procurement Method (one must apply):
E2 Bid F-1 RFP F-1 RFQ F-1 3 written informal bids
P1Sole Source F-1 Select Source 1-1 Cooperative Procurement
Reauestina deuartment shall check and attach the items below as auurouriate:
QAgreement payment will be charged to Account No.:
W-1 Agreement term: Start Date ,July 1, 2024 End Date July 1, 2025
W-1 Amount of Agreement, Amendment, Change Order, etc.: $ -0-
REMINDER. Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
L Insurance certificates as required by the Agreement for Risk Manager approval
NOTE:
a
Approved by:
Date:
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form
required pursuant FPPC regulation 18701(2)
Business License No. LIC -771152 Expires: 7/31/2024
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
700 is
VOLUNTEER ORGANIZATION
SERVICE AGREEMENT
Our organization, Desert Aids Project (DAP) Health,, will provide volunteers to
perform only the services as outlined in the attached scope of work for the City of
La Quinta ("City"). We understand that we will not be compensated for our work and
we will complete our organization volunteer duties in a responsible manner. If we
de!A pii g tto.. disco ' Enue our organization volunteer services, our contact person
' F will notify Caroline Doran, City designee.
We understand and agree that:
• No one in the group is to appear for volunteer service under the influence
of any drugs or alcohol.
• Our organization will provide the City with a roster of individual participants
including the names and hours worked.
• Our organization will report any injuries sustained by participants during
their volunteer activities to Caroline Doran, City designee immediately upon
occurrence.
• Our organization is responsible for directly supervising the activities of all the
individuals in our group who will be doing volunteer work, and therefore, in
consideration of our organization and members being permitted to perform
services on City property, our organization agrees to defend, indemnify, and
hold harmless the City and its officials, employees, and agents from any
damage claim or lawsuit for injury, illness, (including exposure to
communicable diseases, illnesses, or viruses), damage or other loss of any
kind to anyone including members of our organization that might arise out of
our activities or the actions of any individuals of our group, except for injuries
or damages caused by the sole negligence of the City.
Our organization has commercial general liability insurance of at least $1M
per occurrence / $2M general aggregate to cover our activities. A copy of the
certificate of insurance, the additional insured endorsement, naming the City
as an "additional insured," is attached.
The City may terminate this agreement at any time without cause, and we
agree that we are volunteering our services at will and may be asked to
discontinue such without prior notice or reason.
This agreement will be in effect for the duration of our volunteer services or one year,
whichever is less, beginning on this date.
Dated this day of SA r 20A
Paqe 1 of 2
CITY OF LA QUINTA,
a C,aliforyiia Municipal Corporation
CJ4ISTINA CALDERON,
Community Services Deputy
Director City of La Quinta,
California
Dated:
ATTEST:
4
MONIKA RAD A, C t Clerk
La Quinta, California
APPROVED AS TO FORM:
• , • _ INK
•1 ation
Printed Name
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Title
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Address
dress
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WILLIAM IHRKE, City Attorney Email Address
City of La Quinta, California
Phone Number
Paqe 2 of 2
SCOPE OF WORK
DAP Health will be offering FREE information on health resources to the
community.
DAP Health will be offering information on where and how to receive Free Community Wellness
Services, and a participant during the Health & Wellness Day.
Date/Times:
Dates and times to be agreed to by the agent/s representing DAP and a Wellness Center staff
member.
Location
Table/s and chair/s will be set up for the vendor in the Wellness Center lobby and/or hospitality
area.