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2024 Email Correspondence re: Last Leased VehicleMonika Radeva From: Monika Radeva Sent: Sunday, July 28, 2024 10:55 AM To: Oscar Mojica Cc: Monika Radeva Subject: Enterprise Lease Vehicles Hi Oscar, excellent work on this! Thank you for the research and attention to detail. I think we can close this out once we get the update EOC from Alliant — Laurie is following up on that. I updated the expiration date for the 2016 Master Equity Lease Agrmt to 4/30/2025 (and added a note) to match the end of the 2020 Lease Agrmt for the 1 remaining Chevy Colorado. So we will need to get an update then from staff on the status of this vehicle. I will add this email correspondence to the folder in LF to give us context when this comes up again in a few months. 0 0 Frank J. Spevacek, City Manager ROM: Steve Howlett, Facilities Director ATE: December 5, 2016 E: Enterprise Fleet Management, Lease Replaceme Vehicles, Number, Motor Pool Lease Js ❑ x Exp Date matches the 2020 Lease Schedule for the only 1 remaining Chevy Colorado vehicle still being leased by the City; VIN 1GCG5BEN3L1220272 ttached for your signature is the agreement with Enterprise Fleet Management for ase replacement of 13 motor pool vehicles. Monika Radeva, CMC 1 City Clerk City of La Quinta 78495 Calle Tampico, La Quinta, CA 92253 Tel: (760) 777-7035 MRadeva©laquintaca.gov From: Oscar Mojica <omojica@laquintaca.gov> Sent: Thursday, July 25, 2024 10:38 AM To: Monika Radeva <mradeva@laquintaca.gov>; Oscar Mojica <omojica@laquintaca.gov> Subject: Enterprise Lease Vehicles Monika, Form 700 Required Nu 1/1 Date - Effective 09f26/2016 Date - Expiration (require( 04/30/2025 Status Current Year 2016 I spoke with Tony about the Enterprise agreements — from my understanding the Master Equity Lease Agreement is running in perpetuity as I do not see a termination date, other than references to the individual lease schedules of vehicles; I am assuming the expiration date of 7/31/2024 was input for a reason but I do not see that specific date on the agreement. I expired the 2022 lease agreement as none of the vehicles listed are being leased, however the 1 remaining Chevy Colorado is under the 2020 agreement/approval highlighted below. 1 I added the lease schedule for the Colorado to the file in LF and saved in N Drive. This is the one that Tony indicated ends on 4/30/2025. I also added a note to the approval for the Tahoe indicating it was never delivered (spoke with Tony on this). 2016 Enterprise - Vehicle Leases (Mulitple) .2017 Enterprise - Vehicle Leases (Colorado x2) 202.2 Enterprise- Vehicle Leases Month -to -Month (Siilveradas & Coloredos) 2020 Lease agreement for Colorado. FLEET NAMAGEl1E1r7 Open - End (Equity) Lease Schedule Quote No: Supplemental to and owl of Maalox Equity Lease hgrnemenl data a9+142aT6 7- Lessee Nares City of La °uirka Addna$s 71495 Case Terfiprco City LA 4UENTA ATlll °neer Meredith. +Kevin AddretI ri3d9S Carle Tampico City LA MANTA State CA Deaver, Oats 154,t7f2{]7O CustornsrS 553772 Postal Cade 92253 Garage County RIVERSIDE Stitt CA Postal Cod■ 92253 Z- Lease Term • . the delrrery [tabor the *shale and ending 80 . :ler the rat hA mo•• 1 :plan to continue month -In -month kr en rriThd portal of Irma. 3 VehleII t e#EN¢tibn Tow M0 Maths C-Nwralel Ssrlei;NT dig Crew Cab 5 fl box '28 3 in Limns/ 1592995 linin 23111228 Model Colorado Ra9Ij*m*net UniI YINI 1 GCGS8EN3L 1220272 The approval for the original lease was included in the FY 2019/20 budget, and I see there is a fleet budget in the FY 2024/25 budget, so I am not sure if there is any other approval from council or CM needed for this. Let me know when we can discuss, and I can provide direction to Tony if anything else is needed. Thank you. Oscar Mojica 1 Permit Technician City Clerk's Office City of La Quinta 78495 Calle Tampico 1 La Quinta, CA 92253 Ph. 760.777.7092 www.laquintaca.gov From: Tony Ulloa <tulloa@laquintaca.gov> Sent: Thursday, July 25, 2024 6:52 AM To: Oscar Mojica <omolica@laquintaca.gov>; Alfred Berumen <aberumen@laquintaca.gov> Cc: Monika Radeva <mradeva@laquintaca.gov>; Demetrio Pecina <Dpecina@laquintaca.gov> Subject: RE: Enterprise Lease Vehicles Hi Oscar, We will need to extend both agreements until 04-30-2025 that is when the last lease expires for. Do we need to produce an new agreement and or staff report? 2 VIN 1GCGSBEN3L1220272 Year 2020 Make Chevrolet Model Colorado WT 4x2 Crew Cab 5 ft. box 128.3 in. WB LP CA 1592695 Best, CALIFORNIA Tony UlloalDeputy Director Public Works 1 Maintenance & Operations City of La Quinta 78495 Calle Tampico.' La Quinta, CA 92253 o760.777.7026 c760.702.0609 www.laquintaca.gov www.playinlaquinta.com From: Oscar Mojica <omoiica@laquintaca.gov> Sent: Monday, July 22, 2024 11:12 AM To: Alfred Berumen <aberumen@laquintaca.gov>; Tony Ulloa <tulloa@laquintaca.gov> Cc: Monika Radeva <mradeva@laquintaca.gov>; Demetrio Pecina <Dpecina@laquintaca.gov>; Oscar Mojica <omoiica@laquintaca.gov> Subject: RE: Enterprise Lease Vehicles Thank you Demetrio for the update on the lease vehicle. Tony and Al, the two agreements listed below with Enterprise are set to expire at the end of July — are we anticipating entering new agreements or extending these any further? Please let us know. Thank you. (1.) Enterprise FM Trust 2016 Enterprise - Master Equity Lease Agreement Vehicle Lease End Date: (07/31/2024) Status: Due 30 Project Manager: Alfred Berumen / Tony Ulloa (12.) Enterprise FM Trust 2022 Enterprise- Vehicle Leases Month -to -Month (Silverados & Colorados) Vehicle Lease End Date: (07/31/2024) Status: Due 30 Project Manager: Alfred Berumen / Tony Ulloa Oscar Mojica 1 Permit Technician City Clerk's Office City of La Quinta 78495 Calle Tampico 1 La Quinta, CA 92253 Ph. 760.777.7092 www.laquintaca.gov 3 From: Demetrio Pecina <Dpecina@laquintaca.gov> Sent: Monday, July 22, 2024 10:18 AM To: Oscar Mojica <omolica@laquintaca.gov>; Alfred Berumen <aberumen@laquintaca.gov> Cc: Monika Radeva <mradeva@laquintaca.gov>; Oscar Mojica <omolica@laquintaca.gov> Subject: Re: Enterprise Lease Vehicles Hey Oscar, Yes we still lease that 1 and only vehicle. All other items in your email I will defer to Tony. Regards, Demetrio Get Outlook for iOS From: Oscar Mojica <omolica@laquintaca.gov> Sent: Monday, July 22, 2024 8:30:58 AM To: Alfred Berumen <aberumen@laquintaca.gov>; Demetrio Pecina <Dpecina@laquintaca.gov> Cc: Monika Radeva <mradeva@laquintaca.gov>; Oscar Mojica <omolica@laquintaca.gov> Subject: Enterprise Lease Vehicles Hi Al and Demetrio, Can you confirm the City still leases the Chevy Colorado listed below or any other vehicles from Enterprise; from our records that is the last vehicle the City leases. We are looking to confirm if we need to issue an evidence of coverage certificate for property and liability insurance. 27 2020 CHEVROLET COLORADO - 4x2 Crew Cab 1 GCGSBEN3L1220272 1592695 V-99 Yes Also, the two agreements listed below with Enterprise are set to expire at the end of July — are we anticipating entering new agreements or extending these any further? Please let us know. Thank you. (1.) Enterprise FM Trust 2016 Enterprise - Master Equity Lease Agreement Vehicle Lease End Date: (07/31/2024) Status: Due 30 Project Manager: Alfred Berumen / Tony Ulloa (12.) Enterprise FM Trust 2022 Enterprise- Vehicle Leases Month -to -Month (Silverados & Colorados) Vehicle Lease End Date: (07/31/2024) Status: Due 30 Project Manager: Alfred Berumen / Tony Ulloa 4 CALIFORNIA Oscar Mojica 1 Permit Technician City Clerk's Office City of La Quinta 78495 Calle Tampico 1 La Quinta, CA 92253 Ph. 760.777.7092 www.laquintaca.gov 5