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2024 08 06 HA Special Meetinghi atilt GEM of the DESERT — NOTICE AND CALL OF SPECIAL MEETING OF THE LA QUINTA HOUSING AUTHORITY TO THE MEMBERS OF THE LA QUINTA HOUSING AUTHORITY AND TO THE AUTHORITY SECRETARY: NOTICE IS HEREBY GIVEN that a Special Meeting of the La Quinta Housing Authority is hereby called to be held on Tuesday, August 6, 2024, commencing at 4:00 p.m. (or thereafter) at La Quinta City Hall located at 78495 Calle Tampico, La Quinta, CA 92253 for the following purpose: CONSENT CALENDAR 1. APPROVE HOUSING AUTHORITY SPECIAL MEETING MINUTES OF JUNE 18, 2024 STUDY SESSION 1. APPROPRIATE FUNDS AND APPROVE FUNDING TO PROVIDE ASSISTANCE TO AREA HOMELESS SERVICE PARTNERS FOR LOCAL HOMELESS PREVENTION PROGRAMS FOR FISCAL YEAR 2024/25 Dated: August 1, 2024 Is' .Kathleen Fitzpatrick KATHLEEN FITZPATRICK, Chairperson Attest: MONIKA RADEVA, Authority Secretary DECLARATION OF POSTING I, Monika Radeva, Authority Secretary, do hereby declare that the foregoing notice for the Special Meeting of the Housing Authority of the City of La Quinta on August 6, 2024, was posted on the City's website, near the entrance to the Council Chamber at 78495 Calle Tampico, and the bulletin board at the La Quinta Cove Post Office at 51321 Avenida Bermudas, on August 1, 2024. MONIKA RADEVA, Authority Secretary La Quinta Housing Authority LA QUINTA HOUSING AUTHORITY SPECIAL MEETING Page 1 of 1 August 6, 2024 HOUSING AUTHORITY AGENDA Page 1 of 4 AUGUST 6, 2024 SPECIAL MEETING HOUSING AUTHORITY AGENDA CITY HALL COUNCIL CHAMBER 78495 Calle Tampico La Quinta SPECIAL MEETING TUESDAY, AUGUST 6, 2024, AT 4:00 P.M. (or thereafter) Members of the public may listen to this meeting by tuning-in live via http://laquinta.12milesout.com/video/live. CALL TO ORDER ROLL CALL: Authority Members: Evans, McGarrey, Peña, Sanchez, and Chairperson Fitzpatrick VERBAL ANNOUNCEMENT – AB 23 [AUTHORITY SECRETARY] PLEDGE OF ALLEGIANCE CONFIRMATION OF AGENDA PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the Housing Authority on any matter not listed on the agenda pursuant to the “Public Comments – Instructions” listed at the end of the agenda. The Housing Authority values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)]. CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1. APPROVE HOUSING AUTHORITY SPECIAL MEETING MINUTES OF JUNE 18, 2024 5 Housing Authority agendas and staff reports are available on the City’s web site: www.laquintaca.gov HOUSING AUTHORITY AGENDA Page 2 of 4 AUGUST 6, 2024 SPECIAL MEETING BUSINESS SESSION PAGE 1. APPROPRIATE FUNDS AND APPROVE FUNDING TO PROVIDE ASSISTANCE TO AREA HOMELESS SERVICE PARTNERS FOR LOCAL HOMELESS PREVENTION PROGRAMS FOR FISCAL YEAR 2024/25 7 HOUSING AUTHORITY MEMBERS’ ITEMS ADJOURNMENT *************************************** The next regular quarterly meeting of the Housing Authority will be held on October 15, 2024, at 4:00 p.m. in the City Council Chamber, 78495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Monika Radeva, Authority Secretary of the La Quinta Housing Authority, do hereby declare that the foregoing agenda for the La Quinta Housing Authority special meeting was posted on the City’s website, near the entrance to the Council Chamber at 78495 Calle Tampico, and the bulletin board at the La Quinta Cove Post Office at 51321 Avenida Bermudas, on August 1, 2024. DATED: August 1, 2024 MONIKA RADEVA, Authority Secretary La Quinta Housing Authority PUBLIC NOTICES  Agenda packet materials are available for public inspection: 1) at the Clerk’s Office at La Quinta City Hall, located at 78495 Calle Tampico, La Quinta, California 92253; and 2) on the City’s website at https://www.laquintaca.gov/business/city-council/housing- authority-agendas/, in accordance with the Brown Act [Government Code § 54957.5; AB 2647 (Stats. 2022, Ch. 971)].  The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777- 7123, 24-hours in advance of the meeting and accommodations will be made.  If background material is to be presented to the Housing Authority during a Housing Authority meeting, please be advised that 15 copies of all documents, exhibits, etc., must be supplied to the Authority Secretary for distribution. It is requested that this takes place prior to the beginning of the meeting. HOUSING AUTHORITY AGENDA Page 3 of 4 AUGUST 6, 2024 SPECIAL MEETING PUBLIC COMMENTS - INSTRUCTIONS Members of the public may address the Housing Authority on any matter listed or not listed on the agenda as follows: WRITTEN PUBLIC COMMENTS can be provided either in-person during the meeting by submitting 15 copies to the Authority Secretary, it is requested that this takes place prior to the beginning of the meeting; or can be emailed in advance to CityClerkMail@LaQuintaCA.gov, no later than 12:00 p.m., on the day of the meeting. Written public comments will be distributed to the Housing Authority, made public, and will be incorporated into the public record of the meeting, but will not be read during the meeting unless, upon the request of the Chairperson, a brief summary of public comments is asked to be reported. If written public comments are emailed, the email subject line must clearly state “Written Comments” and should include: 1) full name, 2) city of residence, and 3) subject matter. VERBAL PUBLIC COMMENTS can be provided in-person during the meeting by completing a “Request to Speak” form and submitting it to the Authority Secretary; it is requested that this takes place prior to the beginning of the meeting. Please limit your comments to three (3) minutes (or approximately 350 words). Members of the public shall be called upon to speak by the Chairperson. In accordance with City Council Resolution No. 2022-027, a one-time additional speaker time donation of three (3) minutes per individual is permitted; please note that the member of the public donating time must: 1) submit this in writing to the Authority Secretary by completing a “Request to Speak” form noting the name of the person to whom time is being donated to, and 2) be present at the time the speaker provides verbal comments. Verbal public comments are defined as comments provided in the speakers’ own voice and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Chairperson. Public speakers may elect to use printed presentation materials to aid their comments; 15 copies of such printed materials shall be provided to the Authority Secretary to be disseminated to the Housing Authority, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Chairperson. All writings or documents, including but not limited to emails and attachments to emails, submitted to the City regarding any item(s) listed or not listed on this agenda are public records. All information in such writings and documents is subject to disclosure as being in the public domain and subject to search and review by electronic means, including but not limited to the City’s Internet Web site and any other Internet Web-based platform or HOUSING AUTHORITY AGENDA Page 4 of 4 AUGUST 6, 2024 SPECIAL MEETING other Web-based form of communication. All information in such writings and documents similarly is subject to disclosure pursuant to the California Public Records Act [Government Code § 7920.000 et seq.]. TELECONFERENCE ACCESSIBILITY – INSTRUCTIONS Teleconference accessibility may be triggered in accordance with AB 2449 (Stats. 2022, Ch. 285), codified in the Brown Act [Government Code § 54953], if a member of the Housing Authority requests to attend and participate in this meeting remotely due to “just cause” or “emergency circumstances,” as defined, and only if the request is approved. In such instances, remote public accessibility and participation will be facilitated via Zoom Webinar as detailed at the end of this Agenda. *** TELECONFERENCE PROCEDURES – PURSUANT TO AB 2449*** APPLICABLE ONLY WHEN TELECONFERENCE ACCESSIBILITY IS IN EFFECT Verbal public comments via Teleconference – members of the public may attend and participate in this meeting by teleconference via Zoom and use the “raise your hand” feature when public comments are prompted by the Chair; the City will facilitate the ability for a member of the public to be audible to the Housing Authority and general public and allow him/her/them to speak on the item(s) requested. Please note – members of the public must unmute themselves when prompted upon being recognized by the Chairperson, in order to become audible to the Housing Authority and the public. Only one person at a time may speak by teleconference and only after being recognized by the Chair. ZOOM LINK: https://us06web.zoom.us/j/82540879912 Meeting ID: 825 4087 9912 Or join by phone: (253) 215 – 8782 Written public comments – can be provided in person during the meeting or emailed to the City Clerk’s Office at CityClerkMail@LaQuintaCA.gov any time prior to the adjournment of the meeting, and will be distributed to the Housing Authority, made public, incorporated into the public record of the meeting, and will not be read during the meeting unless, upon the request of the Chairperson, a brief summary of any public comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request. HOUSING AUTHORITY MINUTES Page 1 of 2 JUNE 18, 2024 SPECIAL MEETING HOUSING AUTHORITY SPECIAL MEETING MINUTES TUESDAY, JUNE 18, 2024 CALL TO ORDER A special meeting of the La Quinta Housing Authority was called to order at 7:13 p.m. by Chairperson Fitzpatrick. PRESENT: Authority Members: Evans, McGarrey, Peña, Sanchez, and Chairperson Fitzpatrick ABSENT: None VERBAL ANNOUNCEMENT – AB 23 was made by the Authority Secretary PLEDGE OF ALLEGIANCE CONFIRMATION OF AGENDA – Confirmed PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None CONSENT CALENDAR 1. APPROVE HOUSING AUTHORITY SPECIAL MEETING MINUTES OF JUNE 4, 2024 2. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH BECKY CAHA FOR HOUSING COMPLIANCE AND MONITORING SERVICES CONSENT CALENDAR ITEM NO. 2 – Comments Mayor Evans said Becky Caha provides valuable quality services for the City; and was glad Ms. Caha continues to serve the City. MOTION – A motion was made and seconded by Authority Members Evans/McGarrey to approve the Consent Calendar as presented. Motion passed unanimously. BUSINESS SESSION 1. ADOPT RESOLUTION TO APPROVE FISCAL YEAR 2024/25 LA QUINTA HOUSING AUTHORITY BUDGET [RESOLUTION NO. HA 2024-001] Finance Director Martinez presented the staff report, which is on file in the Clerk’s Office. CONSENT CALENDAR ITEM NO. 1 5 HOUSING AUTHORITY MINUTES Page 2 of 2 JUNE 18, 2024 SPECIAL MEETING MOTION – A motion was made and seconded by Authority Members Peña/Evans to adopt Resolution No. HA 2024-001 of the La Quinta Housing Authority approving the Fiscal Year 2024/25 La Quinta Housing Authority Budget as presented: A RESOLUTION OF THE HOUSING AUTHORITY OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING FISCAL YEAR 2024/25 BUDGET Motion passed unanimously. HOUSING AUTHORITY MEMBERS' ITEMS – None ADJOURNMENT There being no further business, it was moved and seconded by Authority Members Peña/Evans to adjourn at 7:17 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, Authority Secretary La Quinta Housing Authority 6 City of La Quinta HOUSING AUTHORITY SPECIAL MEETING: August 6, 2024 STAFF REPORT AGENDA TITLE: APPROPRIATE FUNDS AND APPROVE FUNDING TO PROVIDE ASSISTANCE TO AREA HOMELESS SERVICE PARTNERS FOR LOCAL HOMELESS PREVENTION PROGRAMS FOR FISCAL YEAR 2024/25 RECOMMENDATION Appropriate funds of $50,000 from the Low-Mod Housing Authority fund to account number 243-0000-60532; and approve funding to provide $300,000 in assistance to local homeless service providers and homeless prevention partners – Coachella Valley Rescue Mission , Martha’s Village and Kitchen , and Coachella Valley Association of Governments for fiscal year 2024/25. EXECUTIVE SUMMARY •Since fiscal year (FY) 2016/17, the annual budget of the La Quinta Housing Authority (Authority) has incorporated funding to assist local homeless service providers and homeless prevention partners as these services positively impact the City and the greater Coachella Valley community. •Historically, the Authority and City, collectively, have provided funding of $100,000 per FY to the Coachella Valley Rescue Mission (CVRM), Martha’s Village and Kitchen (MVK), and the Coachella Valley Association of Governments (CVAG), and staff recommends the same funding allocation for FY 2024/25. •On March 13, 2024, the Housing Commission reviewed and recommended the Authority approve the funding as presented. FISCAL IMPACT The Authority’s FY 2024/25 budget appropriated $250,000 in the Low-Mod Housing Authority fund, account number 243-0000-60532. On July 15, 2024, Assembly Bill 1782: Redevelopment: successor agencies: Low- and Moderate-Income Housing Asset Fund (Stats. 2024, Ch. 85, Ta) (AB 1782) was approved by the Governor and filed with the Secretary of State, amending Section 34176.1 of the Health and Safety Code by increasing the maximum amount allowed to be expended annually of these funds for homeless prevention services from $250,000 to $500,000 per FY. BUSINESS SESSION ITEM NO. 1 7 Staff requests the Authority appropriate an additional $50,000 from the Low-Mod Housing Authority fund to account number 243-0000-60532, for a total FY 2024/25 budget of $300,000. BACKGROUND/ANALYSIS The Authority annually allocates funding for local homeless service providers and homeless prevention partners in the Coachella Valley. Staff recommends providing equal contributions of $100,000 to CVRM, MVK, and CVAG, as these organizations have a track record of serving the City and the greater Coachella Valley area and assisting with critical homeless relief efforts. Each organization is required to provide a quarterly report on the use of the funds, including the number of individuals from La Quinta that were assisted and the services they utilized. The Authority is able to provide this assistance pursuant to California Health and Safety Code’s Community Development and Housing law. On July 15, 2024, AB 1782 was approved by the Governor and filed with the Secretary of State, amending Section 34176.1 of the Health and Safety Code and increased the maximum amount allowed to be expended annually of these funds for homeless prevention services to $500,000 per FY. This law has been amended to state if the Housing Successor (the Authority) has fulfilled certain obligations, the Authority may expend up to $500,000 dollars per FY for homeless prevention and rapid rehousing services for individuals and families who are homeless or would be homeless but for this assistance, including the provision of short-term or medium- term rental assistance, contributions toward the construction of local or regional homeless shelters, housing relocation and stabilization services including housing search, mediation, or outreach to property owners, credit repair, security or utility deposits, utility payments, rental assistance for a final month at a location, moving cost assistance, and case management, or other appropriate activities for homelessness prevention and rapid rehousing of persons who have become homeless. A Memorandum of Understanding (MOU) (Attachments 1-3) is signed by all providers, stipulating annual and quarterly reporting requirements. ALTERNATIVES The Authority may further adjust the various appropriations, elect not to support this funding option, divert funds to other organizations, or save funds for future projects; however, since these organizations have consistently provided support for our community, provided annual reports showing the contributions directly support the surrounding communities and La Quinta residents in need, and rely on these contributions for overall operation, staff does not recommend an alternative. Prepared by: Doug Kinley, Management Analyst Approved by: Gilbert Villalpando, Director of Business Unit and Housing Development Attachments: 1. CVAG MOU 2. MVK MOU 3. CVRM MOU 8 Page 1 of 7 FY 2024/2025 MEMORANDUM OF UNDERSTANDING BETWEEN LA QUINTA HOUSING AUTHORITY AND COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS This Memorandum of Understanding (the “Memorandum”) is made by and between the LA QUINTA HOUSING AUTHORITY, a public body, corporate and politic (“Authority”), and the COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS (“CVAG”), as of July 1, 2024, with respect to the following: RECITALS WHEREAS, the Authority is interested in providing food and shelter to those in need and, in that regard would like to support the CVAG Coachella Valley Housing First program; WHEREAS, the CVAG agrees to use the Authority funding for homeless prevention measures in eastern Coachella Valley and more specifically in the City of La Quinta this fiscal year; NOW, THEREFORE, the Authority, and CVAG agree to the following: 1.0 TERM OF MEMORANDUM. The term of this Memorandum shall expire on June 30, 2025. 2.0 OBLIGATIONS OF THE PARTIES. 2.1 CVAG will provide food and shelter services through coordination of the CV Housing First program, located at 74-199 El Paseo Suite 100, Palm Desert, CA 92260 . CVAG shall provide the services set forth in Exhibit A attached hereto and incorporated herein by this reference (“Scope of Services”). CVAG shall deliver to the Authority and City periodic reports and compliance metrics as set forth in Exhibit B attached hereto and incorporated by this reference (“Compliance Reports”). CVAG shall comply with all federal, state, and local laws and regulations applicable to CVAG, the Scope of Services, and the use of the Authority and City Financial Support Funds (as defined in Section 2.2 below) and the use of any other public moneys (collectively, the “Compliance Requirements”). 2.2 The Authority and City will provide financial support in a total amount of One Hundred Thousand Dollars ($100,000) (“Authority Financial Support Funds”) to CVAG. Provided CVAG complies with its obligations under this Memorandum, the Authority shall disburse the Authority Financial Support Funds no later than 10 days after the execution of this Memorandum. CVAG agrees to provide the Authority with four (4) financial quarter Compliance Reports of that fiscal year with reporting periods as follows: Q1 (July 1 – September 30), Q2 (October 1 – December 31) Q3 (January 1 – March 31) and Q4 (April 1 – June 30). All Authority Financial Support Funds shall be used by CVAG for the Scope of Services and for no other purpose. If CVAG fails to timely deliver a Compliance Report, the Authority may withhold an installment disbursement of the Authority Financial Support Funds that has not yet been disbursed. If CVAG fails to comply with any Compliance Requirements, the Authority may (i) withhold an installment disbursement that has not yet been disbursed, (ii) order a return to the Authority of any portion or all Authority ATTACHMENT 1 9 Page 2 of 7 Financial Support Funds that were not used in compliance with this Memorandum or any other Compliance Requirements, and/or (iii) seek any other rights or remedies available at law or in equity. 3.0 INDEMNITY AND RELEASE. CVAG hereby agrees to indemnify, defend, and hold harmless the Authority and its officers, employees, agents and independent contractors (collectively, “Indemnitees”) from and against any and all of claims, causes of action, obligations, losses, liabilities, judgments, or damages, including reasonable attorneys’ fees and costs of litigation (collectively “Claims”) arising out of and/or in any way relating to CVAG’s activities in the performance of this Memorandum, or to CVAG’s acts and/or omissions in providing or administering the same, excepting only those claims, actions, obligations, losses, liabilities, judgments, or damages arising out of the sole negligence, active negligence or willful misconduct of the Authority. 4.0 CVAG INSURANCE OBLIGATIONS. Without limiting the indemnification provisions provided herein, CVAG, at its sole expense, shall obtain and keep in force during the term of this Memorandum and any extensions thereof, a policy or policies of general liability insurance covering all injuries to persons and damage to property occurring in, upon or about the CVAG facility(ies) resulting from any actions or omissions of CVAG or any use of the CVAG facility(ies), or the CVAG’s invitees in accordance with the terms of this Memorandum. The policy or policies evidencing such insurance shall name the Authority and its officials, officers, employees, and agents, as additional insureds, shall provide that same may not be cancelled or amended without thirty (30) days prior written notice to the Authority, and shall provide for a combined single limit coverage of bodily injury and property damage in the amount of not less than Two Million Dollars ($2,000,000). Such policy or policies shall be issued by an insurance company licensed to do business in the State of California and be rated A-/VIII or better by ambest.com. Prior to the date of this Memorandum, and upon renewal of such policies, CVAG shall submit to the Authority certificates of insurance and any applicable endorsements evidencing that the foregoing policy or policies are in effect. The coverage contemplated in this paragraph will be primary and the Authority’s coverage will not contribute. CVAG shall provide workers’ compensation insurance in accordance with California law. 5.0 ADDITIONAL PROVISIONS. 5.1 In all cases, the language in all parts of this Memorandum shall be construed according to its fair meaning and not strictly for or against either party, if being agreed that the parties or their agents have all participated in the preparation of this Memo randum. 5.2 This Memorandum contains the entire agreement of the Parties and supersedes any prior oral or written statements or agreements between the Parties regarding the operation of the CVAG. 5.3 No termination of this Memorandum shall release either party from any liability or obligation hereunder resulting from any acts, omissions or events happening prior to the termination of this Memorandum. 5.4 In the event either party brings any suit or other proceeding with respect to the subject matter or enforcement of this Memorandum, the prevailing party (as determined by California law) shall, in addition to such other relief as may be awarded, be entitle d to recover reasonable 10 Page 3 of 7 attorneys’ fees, expenses and costs of suit or investigation as actually incurred (including, without limitation, reasonable attorneys’ fees, expenses, and costs incurred in establishing the right to indemnification). [signatures on next page] 11 Page 4 of 7 IN WITNESS WHEREOF, Coachella Valley Association of Governments and La Quinta Housing Authority, have executed this Memorandum as evidenced by the signatures contained below: LA QUINTA HOUSING AUTHORITY COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS By: By: JON MCMILLEN, Executive Director Dated: Name: ______________ Title: ATTEST: Address: By: City, State, Zip: MONIKA RADEVA, Authority Secretary Email: Dated: APPROVED AS TO FORM AND CONTENT: By: WILLIAM H. IHRKE, Authority Counsel 12 Page 5 of 7 EXHIBIT A Scope of Services Provide homeless prevention assistance to those on the east side of the Coachella Valley, and more specifically in the City of La Quinta, who are at risk of homelessness by providing face - to-face or telephone outreach, shelter (emergency and/or permanent), employment services, emergency rental and utility service assistance, or other supportive services and resources to help individuals stay in their current home such as food distribution, free childcare, health clinics, and education. * Emergency rental assistance is to be issued for no more than one month’s actual rent in the rears, which cannot be above the fair market rate for the occupied unit. To be eligible for rental assistance the household must have a verifiable three day pay or quit notice and landlords must be contacted to ensure that they will accept payment to bring the household to a state of good standing. To receive utility assistance households must have a verifiable shutoff notice for cost for, electric, gas, and/or water. These funds cannot be used for reconnection. Both rental and utility assistance can only be received once per MOU term, per household. Recipients of emergency aid must demonstrate financial ability to sustain household finances after aid has been received by presenting pay stubs, bank records or other supporting documents. All assistance payments are to be made out to verified landlords and utility companies only. **Please note priority is to be given to verified La Quinta residents for both types of em ergency services. 13 Page 6 of 7 EXHIBIT B City of La Quinta Reporting Metrics Eastern Valley Services Only (East of Cook Street) Provide homeless outreach via face to face and/or phone: Number of completed interactions. Number of Referrals/Resources provided (Provide narrative of what type of Resources used) Provide homeless prevention assistance to those who are at risk of homelessness through, emergency rental and utility assistance, or other directly provided resources to stay in current home such as Food Distribution, Free Child Care, Health Clinic, Education, etc. resulting in successful diversion. Provide type of Resources used: Emergency rental and utility assistance: Rental – Households served Expenditures Rental – La Quinta Households Expenditures Utility – Households served Expenditure Utility – La Quinta Households served Expenditures Sheltering: How many Individuals who were safely sheltered Units of face-to-face case management Number of clients assessed by case manager. Number of individuals placed into housing. 14 Page 7 of 7 Provide Rapid Rehousing or similar type placement. Number placed. Housing Stability/ Three month follow up after financial support ends. Provide Employment Services: Description of direct Employment Services offered (Submit narrative of what direct services are provided) Number of Individuals served Units of Service 15 Page 1 of 7 FY 2024/2025 MEMORANDUM OF UNDERSTANDING BETWEEN LA QUINTA HOUSING AUTHORITY AND MARTHA’S VILLAGE AND KITCHEN This Memorandum of Understanding (the “Memorandum”) is made by and between the LA QUINTA HOUSING AUTHORITY, a public body, corporate and politic (“Authority”), and the MARTHA’S VILLAGE AND KITCHEN (“MVK”), as of July 1, 2024, with respect to the following: RECITALS WHEREAS, the Authority is interested in providing food and shelter to those in need and, in that regard would like to support Martha’s Village and Kitchen; WHEREAS, MVK agrees to use the Authority funding for homeless prevention measures in eastern Coachella Valley and more specifically in the City of La Quinta this fiscal year; NOW, THEREFORE, the Authority and MVK agree to the following: 1.0 TERM OF MEMORANDUM. The term of this Memorandum shall expire on June 30, 2025. 2.0 OBLIGATIONS OF THE PARTIES. 2.1 MVK will provide food and shelter services through their program(s) located at 83-791 Date Avenue, Indio, CA 92201. MVK shall provide the services set forth in Exhibit A attached hereto and incorporated herein by this reference (“Scope of Services”). MVK shall deliver to the Authority and City periodic reports and compliance metrics as set forth in Exhibit B attached hereto and incorporated by this reference (“Compliance Reports”). MVK shall comply with all federal, state, and local laws and regulations applicable to MVK, the Scope of Services, and the use of the Authority and City Financial Support Funds (as defined in Section 2.2 below) and the use of any other public moneys (collectively, the “Compliance Requirements”). 2.2 The Authority will provide financial support in a total amount of One Hundred Thousand Dollars ($100,000) (“Authority Financial Support Funds”) to MVK. Provided MVK complies with its obligations under this Memorandum, the Authority shall disburse the Authority Financial Support Funds no later than 10 days after the execution of this Memorandum. MVK agrees to provide the Authority with four (4) financial quarter Compliance Reports of that fiscal year with reporting periods as follows: Q1 (July 1 – September 30), Q2 (October 1 – December 31) Q3 (January 1 – March 31) and Q4 (April 1 – June 30). All Authority Financial Support Funds shall be used by MVK for the Scope of Services and for no other purpose. If MVK fails to timely deliver a Compliance Report, the Authority may withhold an installment disbursement of the Authority Financial Support Funds that has not yet been disbursed. If MVK fails to comply with any Compliance Requirements, the Authority may (i) withhold an installment disbursement that has not yet been disbursed, (ii) order a return to the Authority of any portion or all Authority Financial Support Funds that were not used in compliance with this Memorandum or any other Compliance Requirements, and/or (iii) seek any other rights or remedies available at law or in equity. ATTACHMENT 2 16 Page 2 of 7 3.0 INDEMNITY AND RELEASE. MVK hereby agrees to indemnify, defend, and hold harmless the Authority and its officers, employees, agents and independent contractors (collectively, “Indemnitees”) from and against any and all of claims, causes of action, obligations, losses, liabilities, judgments, or damages, including reasonable attorneys’ fees and costs of litigation (collectively “Claims”) arising out of and/or in any way relating to MVK’s activities in the performance of this Memorandum, or to MVK’s acts and/or omissions in providing or administering the same, excepting only those claims, actions, obligations, losses, liabilities, judgments, or damages arising out of the sole negligence, active negligence or willful misconduct of the Authority. 4.0 MVK INSURANCE OBLIGATIONS. Without limiting the indemnification provisions provided herein, MVK, at its sole expense, shall obtain and keep in force during the term of this Memorandum and any extensions thereof, a policy or policies of general liability insurance covering all injuries to persons and damage to property occurring in, upon or about the MVK facility(ies) resulting from any actions or omissions of MVK or any use of the MVK facility(ies), or the MVK’s invitees in accordance with the terms of this Memorandum. The policy or policies evidencing such insurance shall name the Authority and its officials, officers, employees, and agents, as additional insureds, shall provide that same may not be cancelled or amended without thirty (30) days prior written notice to the Authority, and shall provide for a combined single limit coverage of bodily injury and property damage in the amount of not less than Two Million Dollars ($2,000,000). Such policy or policies shall be issued by an insurance company licensed to do business in the State of California and be rated A-/VIII or better by ambest.com. Prior to the date of this Memorandum, and upon renewal of such policies, MVK shall submit to the Authority certificates of insurance and any applicable endorsements evidencing that the foregoing policy or policies are in effect. The coverage contemplated in this paragraph will be primary and the Authority’s coverage will not contribute. MVK shall provide workers’ compensation insurance in accordance with California law. 5.0 ADDITIONAL PROVISIONS. 5.1 In all cases, the language in all parts of this Memorandum shall be construed according to its fair meaning and not strictly for or against either party, if being agreed that the parties or their agents have all participated in the preparation of this Memorandum. 5.2 This Memorandum contains the entire agreement of the Parties and supersedes any prior oral or written statements or agreements between the Parties regarding the operation of the MVK. 5.3 No termination of this Memorandum shall release either party from any liability or obligation hereunder resulting from any acts, omissions or events happening prior to the termination of this Memorandum. 5.4 In the event either party brings any suit or other proceeding with respect to the subject matter or enforcement of this Memorandum, the prevailing party (as determined by California law) shall, in addition to such other relief as may be awarded, be entitle d to recover reasonable attorneys’ fees, expenses and costs of suit or investigation as actually incurred (including, without limitation, reasonable attorneys’ fees, expenses, and costs incurred in establishing the right to indemnification). 17 Page 3 of 7 6.0 HOMELESS OUTREACH. The Authority shall utilize the MVK shelter and staff to provide emergency homeless services and prevention services to Coachella Valley individuals and families, and more specifically in the City of La Quinta, who are at risk of homelessness by providing face-to-face or telephone outreach, shelter (emergency and / or permanent), employment services, case management with referrals so as to help individuals stay in their current home or locate other permanent housing. MVK will also pr ovide food distribution, public meals, referrals to onsite non-emergency medical and behavioral health counseling as well as education. MVK will address emergencies and engage individuals as well as families. MVK will work with City of La Quinta Law Enforcement & Code Enforcement as well as the Riverside County Sheriff’s Department to support and maximize the effectiveness of emergency services. MVK will accept drop-offs from these agencies provided that MVK approves drop -offs in advance. The following personnel are authorized to provide approvals for client drop -offs: 1) Residential Floor 760-347-4741, Ext. 105 and 106 2) Espy Ortiz, Vice President of Programs 760-347-4741, Ext. 142 3) Security 760-347-4741, Ext. 103 4) Sam Hollenbeck, President & CEO 760-347-4741, Ext. 143 5) Rosa E. Verduzco-Ruiz, COO 760-347-4741, Ext. 109 Authority shall initiate contact first with Rosa Verduzco and then if unable to contact her, contact other personnel in the order listed above. MVK will not accept any individual with a criminal record of violence, sexual offense, or arson. Clients must be able to self -toilet and self-feed to receive services at the MVK shelter facility. [signatures on next page] 18 Page 4 of 7 IN WITNESS WHEREOF, Martha’s Village and Kitchen and La Quinta Housing Authority have executed this Memorandum as evidenced by the signatures contained below: LA QUINTA HOUSING AUTHORITY MARTHA’S VILLAGE AND KITCHEN By: By: JON MCMILLEN, Executive Director Dated: Name: ______________ Title: ATTEST: Address: By: City, State, Zip: MONIKA RADEVA, Authority Secretary Email: Dated: APPROVED AS TO FORM AND CONTENT: By: WILLIAM H. IHRKE, Authority Counsel 19 Page 5 of 7 EXHIBIT A Scope of Services Provide homeless prevention assistance to those on the east side of the Coachella Valley, and more specifically in the City of La Quinta, who are at risk of homelessness by providing face - to-face or telephone outreach, shelter (emergency and/or permanent), employment services, emergency rental and utility service assistance, or other supportive services and resources to help individuals stay in their current home such as food distribution, free childcare, health clinics, and education. * Emergency rental assistance is to be issued for no more than one month’s actual rent in the rears, which cannot be above the fair market rate for the occupied unit. To be eligible for rental assistance the household must have a verifiable three day pay or quit notice and landlords must be contacted to ensure that they will accept payment to bring the household to a state of good standing. To receive utility assistance households must have a verifiable shutoff notice for cost for, electric, gas, and/or water. These funds cannot be used for reconnection. Both rental and utility assistance can only be received once per MOU term, per household. Recipients of emergency aid must demonstrate financial ability to sustain household finances after aid has been received by presenting pay stubs, bank records or other supporting documents. All assistance payments are to be made out to verified landlords and utility companies only. **Please note priority is to be given to verified La Quinta residents for both types of em ergency services. 20 Page 6 of 7 EXHIBIT B City of La Quinta Reporting Metrics Eastern Valley Services Only (East of Cook Street) Provide homeless outreach via face to face and/or phone: Number of completed interactions. Number of Referrals/Resources provided (Provide narrative of what type of Resources used) Provide homeless prevention assistance to those who are at risk of homelessness through, emergency rental and utility assistance, or other directly provided resources to stay in current home such as Food Distribution, Free Childcare, Health Clinic, Education, etc. resulting in successful diversion. Provide type of Resources used: Emergency rental and utility assistance: Rental – Households served Expenditures Rental – La Quinta Households Expenditures Utility – Households served Expenditure Utility – La Quinta Households served Expenditures Sheltering: How many Individuals who were safely sheltered Units of face-to-face case management Number of clients assessed by case manager. Number of individuals placed into housing. 21 Page 7 of 7 Provide Rapid Rehousing or similar type placement. Number placed. Housing Stability/ Three month follow up after financial support ends. Provide Employment Services: Description of direct Employment Services offered (Submit narrative of what direct services are provided) Number of Individuals served Units of Service 22 Page 1 of 7 FY 2024/2025 MEMORANDUM OF UNDERSTANDING BETWEEN LA QUINTA HOUSING AUTHORITY AND COACHELLA VALLEY RESCUE MISSION This Memorandum of Understanding (the “Memorandum”) is made by and between the LA QUINTA HOUSING AUTHORITY, a public body, corporate and politic (“Authority”), and the COACHELLA VALLEY RESCUE MISSION (“CVRM”), as of July 1, 2024, with respect to the following: RECITALS WHEREAS, the Authority and City are interested in providing food and shelter to those in need and, in that regard would like to support the Coachella Valley Rescue Mission; WHEREAS, the CVRM agrees to use the Authority funding for homeless prevention measures in eastern Coachella Valley and more specifically in the City of La Quinta this fiscal year; NOW, THEREFORE, the Authority and CVRM agree to the following: 1.0 TERM OF MEMORANDUM. The term of this Memorandum shall expire on June 30, 2025. 2.0 OBLIGATIONS OF THE PARTIES. 2.1 CVRM will provide food and shelter services through their program(s) located at 47-470 Van Buren Street, Indio, CA 92201. CVRM shall provide the services set forth in Exhibit A attached hereto and incorporated herein by this reference (“Scope of Services”). CVRM shall deliver to the Authority periodic reports and compliance metrics as set forth in Exhibit B attached hereto and incorporated by this reference (“Compliance Reports”). CVRM shall comply with all federal, state, and local laws and regulations applicable to CVRM, the Scope of Services, and the use of the Authority Financial Support Funds (as defined in Section 2.2 below ) and the use of any other public moneys (collectively, the “Compliance Requirements”). 2.2 The Authority will provide financial support in a total amount of One Hundred Thousand Dollars ($100,000) (“Authority Financial Support Funds”) to CVRM. Provided CVRM complies with its obligations under this Memorandum, the Authority shall disburse the Authority Financial Support Funds no later than 10 days after the execution of this Memorandum. CVRM agrees to provide the Authority with four (4) financial quarter Compliance Reports of that fiscal year with reporting periods as follows: Q1 (July 1 – September 30), Q2 (October 1 – December 31) Q3 (January 1 – March 31) and Q4 (April 1 – June 30). All Authority Financial Support Funds shall be used by CVRM for the Scope of Services and for no other purpose. If CVRM fails to timely deliver a Compliance Report, the Authority may withhold an installment disbursement of the Authority Financial Support Funds that has not yet been disbursed. If CVRM fails to comply with any Compliance Requirements, the Authority may (i) withhold an installment disbursement that has not yet been disbursed, (ii) order a return to the Authority of any portion or all Authority Financial Support Funds that were not used in compliance with this Memorandum or any other ATTACHMENT 3 23 Page 2 of 7 Compliance Requirements, and/or (iii) seek any other rights or remedies available at law or in equity. 3.0 INDEMNITY AND RELEASE. CVRM hereby agrees to indemnify, defend, and hold harmless the Authority and its officers, employees, agents and independent contractors (collectively, “Indemnitees”) from and against any and all of claims, causes of action, obligations, losses, liabilities, judgments, or damages, including reasonable attorneys’ fees and costs of litigation (collectively “Claims”) arising out of and/or in any way relating to CVRM’s activities in the performance of this Memorandum, or to CVRM’s acts and/or omissions in providing or administering the same, excepting only those claims, actions, obligations, losses, liabilities, judgments, or damages arising out of the sole negligence, active negligence or willful misconduct of the Authority. 4.0 CVRM INSURANCE OBLIGATIONS. Without limiting the indemnification provisions provided herein, CVRM, at its sole expense, shall obtain and keep in force during the term of this Memorandum and any extensions thereof, a policy or policies of general liability insurance covering all injuries to persons and damage to property occurring in, upon or about the CVRM facility(ies) resulting from any actions or omissions of CVRM or any use of the CVRM facility(ies), or the CVRM’s invitees in accordance with the terms of this Memorandum. The policy or policies evidencing such insurance shall name the Authority and its officials, officers, employees, and agents, as additional insureds, shall provide that same may not be cancelled or amended without thirty (30) days prior written notice to the Authority, and shall provide for a combined single limit coverage of bodily injury and property damage in the amount of not less than Two Million Dollars ($2,000,000). Such policy or policies shall be issued by an insurance company licensed to do business in the State of California and be rated A-/VIII or better by ambest.com. Prior to the date of this Memorandum, and upon renewal of such policies, CVRM shall submit to the Authority certificates of insurance and any applicable endorsements evidencing that the foregoing policy or policies are in effect. The coverage contemplated in this paragraph will be primary and the Authority’s coverage will not contribute. CVRM shall provide workers’ compensation insurance in accordance with California law. 5.0 ADDITIONAL PROVISIONS. 5.1 In all cases, the language in all parts of this Memorandum shall be construed according to its fair meaning and not strictly for or against either party, if being agreed that the parties or their agents have all participated in the preparation of this Memo randum. 5.2 This Memorandum contains the entire agreement of the Parties and supersedes any prior oral or written statements or agreements between the Parties regarding the operation of the CVRM. 5.3 No termination of this Memorandum shall release either party from any liability or obligation hereunder resulting from any acts, omissions or events happening prior to the termination of this Memorandum. 5.4 In the event either party brings any suit or other proceeding with respect to the subject matter or enforcement of this Memorandum, the prevailing party (as determined by California law) shall, in addition to such other relief as may be awarded, be entitle d to recover reasonable attorneys’ fees, expenses and costs of suit or investigation as actually incurred (including, 24 Page 3 of 7 without limitation, reasonable attorneys’ fees, expenses, and costs incurred in establishing the right to indemnification). [signatures on next page] 25 Page 4 of 7 IN WITNESS WHEREOF, Coachella Valley Rescue Mission and La Quinta Housing Authority, have executed this Memorandum as evidenced by the signatures contained below: LA QUINTA HOUSING AUTHORITY COACHELLA VALLEY RESCUE MISSION By: By: JON MCMILLEN, Executive Director Dated: Name: ______________ Title: ATTEST: Address: By: City, State, Zip: MONIKA RADEVA, Authority Secretary Email: Dated: APPROVED AS TO FORM AND CONTENT: By: WILLIAM H. IHRKE, Authority Counsel 26 Page 5 of 7 EXHIBIT A Scope of Services Provide homeless prevention assistance to those on the east side of the Coachella Valley, and more specifically in the City of La Quinta, who are at risk of homelessness by providing face - to-face or telephone outreach, shelter (emergency and/or permanent), employment services, emergency rental and utility service assistance, or other supportive services and resources to help individuals stay in their current home such as food distribution, free childcare, health clinics, and education. * Emergency rental assistance is to be issued for no more than one month’s actual rent in the rears, which cannot be above the fair market rate for the occupied unit. To be eligible for rental assistance the household must have a verifiable three day pay or quit notice and landlords must be contacted to ensure that they will accept payment to bring the household to a state of good standing. To receive utility assistance households must have a verifiable shutoff notice for cost for, electric, gas, and/or water. These funds cannot be used for reconnection. Both rental and utility assistance can only be received once per MOU term, per household. Recipients of emergency aid must demonstrate financial ability to sustain household finances after aid has been received by presenting pay stubs, bank records or other supporting documents. All assistance payments are to be made out to verified landlords and utility companies only. **Please note priority is to be given to verified La Quinta residents for both types of em ergency services. 27 Page 6 of 7 EXHIBIT B City of La Quinta Reporting Metrics Eastern Valley Services Only (East of Cook Street) Provide homeless outreach via face to face and/or phone: Number of completed interactions. Number of Referrals/Resources provided (Provide narrative of what type of Resources used) Provide homeless prevention assistance to those who are at risk of homelessness through, emergency rental and utility assistance, or other directly provided resources to stay in current home such as Food Distribution, Free Child Care, Health Clinic, Education, etc. resulting in successful diversion. Provide type of Resources used: Emergency rental and utility assistance: Rental – Households served Expenditures Rental – La Quinta Households Expenditures Utility – Households served Expenditure Utility – La Quinta Households served Expenditures Sheltering: How many Individuals who were safely sheltered Units of face-to-face case management Number of clients assessed by case manager. Number of individuals placed into housing. 28 Page 7 of 7 Provide Rapid Rehousing or similar type placement. Number placed. Housing Stability/ Three month follow up after financial support ends. Provide Employment Services: Description of direct Employment Services offered (Submit narrative of what direct services are provided) Number of Individuals served Units of Service 29 POWER POINTS HOUSING AUTHORITY SPECIAL MEETING AUGUST 6, 2024 August 6, 2024 1 Housing Authority Special Meeting August 6, 2024 8/8/2024 Housing Authority Special Meeting August 6, 2024 PUBLIC COMMENT – MATTERS NOT ON THE AGENDA 8/8/2024 1 2 August 6, 2024 2 Housing Authority Special Meeting August 6, 2024 B1 – Authorize Funding for Local Homeless Services for FY 2024/25 3 4 August 6, 2024 3 •Strong partnerships with Local Area Homeless Relief Providers Martha’s Village and Kitchen Coachella Valley Rescue Mission Coachella Valley Association of Governments •Housing Authority ability to provide funds modified with AB 1782’s passage in July 2024 updated to $500,000 annually •Recommended for approval during the March 13, 2024, regularly occurring Housing Commission Meeting Homeless Relief Program Overview •Funding for organizations used to provide varying relief services •Equal funding to all providers •$100,000 per Organization with MOUs Program History: Previous Years and FY 2024/25 5 6 August 6, 2024 4 7 8 August 6, 2024 5 Questions and RecommendationsQuestions and Recommendations 9 10