2024-25 GHD, Inc Amendment 7 - Hwy 111 Corridor Form-Based Code Project 2019-05MEMORANDUM
DATE: August 1, 2024
TO: Jon McMillen, City Manager
FROM: Carley Escarrega, Admin Technician
c4a 0"&(V
CALIFORNIA
RE: GHD, Inc Amendment No 7 - Highway 111 Corridor Form Based Code Planning & Engineering Services Project No. 2019-05
Please list the Contracting Party / Vendor Name, any change orders or amendments, and the type of services to be provided. Make
sure to list any related Project No. and Project Name.
7
Authority to execute this agreement is based upon:
Approved by City Council on September 15, 2020 Business Item No. 1
City Manager's signing authority provided under the City's Purchasing & Contracting Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for
temporary employment positions.
Department Director's or Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-0081 for budget expenditures of $15,000 and $5,000, respectively, or less.
Procurement Method (one must apply):
Bid ❑ RFP ❑ RFQ ❑ 3 written informal bids
Sole Source ❑✓ Select Source ❑✓ Cooperative Procurement
Requesting department shall check and attach the items below as appropriate,
Agreement payment will be charged to Account No.: 401-0000-60185-201905D
Agreement term: Start Date July 1, 2024 End Date June 30, 2025
Amount of Agreement, Amendment, Change Order, etc.: $
1 11
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount, not individual
Amendments or Change Orders!
W1
NOTE:
Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: Oscar MojICa Date: 8/2/2024
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant
FPPC regulation 18701(2)
Business License No. LIC -767986 Expires: 6/30/2025
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
AMENDMENT NO. 7
TO AGREEMENT FOR CONTRACT SERVICES WITH GHD, INC.
This Amendment No. 7 ("Amendment No. 7") to Agreement for Contract Services
("Agreement") is made and entered into as of the 11th day of July 2024 ("Effective Date")
by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and
GHD, Inc., a Corporation ("Contracting Party").
RECITALS
WHEREAS, on or about September 16, 2020, the City and Contracting Party
entered into an Agreement to provide those services related to Highway 111 Corridor
Form Based Code Planning and Engineering services, Project No. 2019-05, for the City.
Total compensation to be paid to Contracting Party was not to exceed $885,228 dollars.
The term of the Agreement expires on June 30, 2023; and
WHEREAS, on or about March 22, 2021, the City and Contracting Party executed
Amendment No. 1 and mutually agreed to amend the following sections of the Agreement
• Section 1.1 Scope of Services — to obtain and analyze Street Light Data;
• Section 2.1 Contract Sum — increasing the contract amount by $11,760, resulting
in a new total not to exceed the amount of $896,988 (this compensation increase
was pursuant to Section 2.3 Compensation for Additional Services amounting to
not more than 5% of the Contract Sum and authorized by the Contract Officer as
noted above under Section 1.1); and
WHEREAS, on or about April 22, 2021, the City and Contracting Party executed
Amendment No. 2 and mutually agreed to amend Section 2.1 Contract Sum "Time and
Materials" assignment and cost allocation, by Task, of Compensation for Services only,
without increasing the not to exceed amount of $896,988; and
WHEREAS, on or about May 21, 2021, the City and Contracting Party mutually
agreed to exercise Section 2.3 Compensation for Additional Services of the Agreement
and include additional property owners and developers meeting services related to the
Highway 111 Corridor project for an additional $4,272 in compensation in fiscal year
2020/21, amounting to 5% or less of the Contract Sum, resulting in a new total not to
exceed the amount of $901,260; and
WHEREAS, on or about December 22, 2021, the City and Contracting Party
executed Amendment No. 3 and mutually agreed to amend the following sections of the
Agreement:
• Section 1.1 Scope of Services- removed Task 3.4, adjusted the number of hours
in Task 0.4, and updated Task 4, including 4.0 through 4.8, as outlined in detail in
Exhibit A of Amendment No. 3; and
• Section 2.1 Contract Sum — increase compensation by $545,523 for the additional
Scope of Services listed above, for a revised total not to exceed amount of
$1,446,783, as outlined in detail in Exhibit B of Amendment No. 3; and
• Section 3.2 Schedule of Performance — amended as outlined in detail in the project
schedule of Exhibit C of Amendment No. 3; and
WHEREAS, on or about July 18, 2022, the City and Contracting Party executed
Amendment No. 4 and mutually agreed to amend the following sections of the Agreement:
• Section 1.1 Scope of Services — to include additional services as outlined in detail
in Exhibit A of Amendment No. 4
• Section 2.1 Contract Sum — there is no increase in compensation for the additional
services under Amendment No. 4 due to available hours within the existing scope
of work. Thus, the total not to exceed amount remained at $1,446,783, as outlined
in detail in Exhibit B of Amendment No. 4; and
WHEREAS, on or about May 2, 2023, the City and Contracting Party executed
Amendment No. 5 and mutually agree to amend the following sections of the Agreement:
• Section 1.1 — Scope of Services of the Agreement, to add Task 6, Botanist Surveys,
as outlined in detail in enclosed Exhibit A to Amendment No. 5; and
• Section 2.1 — Contract Sum of the Agreement shall be amended as detailed in
Exhibit B of Amendment No. 5 to include compensation for the additional Scope of
Services in the amount of $15,142. For a revised total not to exceed amount of
$1,461,925 for the term of the Agreement, encompassing any Initial and Extended
Terms; and
• Section 3.4 — Term of the Agreement to extend the contract term through June 30,
2024, "Extended Term;" and
WHEREAS, on or about June 14, 2024, the City and Contracting Party executed
Amendment No. 6 and mutually agree to amend Section 3.4 Term Agreement to extend
the contract term through June 30, 2025, "Extended Term," and
WHEREAS, the City and Contracting Party mutually agree to amend Section 1.1 —
Scope of services of the Agreement to replace Task 3, ATP Grant Application and Plans,
Specifications and Engineer's Estimate (PS&E), with Task 3, Adams Street Corridor
Feasibility Study as outlined in detail in enclosed Exhibit A to Amendment No. 7; and
WHEREAS, Section 2.1 Contract Sum of the Agreement shall be amended as detailed
in Exhibit B, incorporated herewith by this reference, reallocating compensation for tasks
and noting that there is no additional compensation for the changes in the Scope of Work
pursuant to Amendment No. 7, and the total not to exceed amount remains $1,461,925.
NOW THEREFORE, in consideration of the mutual covenant herein contained, the
parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency and
receipt of which are hereby acknowledged, the parties hereto agree as follows:
Section 1.1 Scope of Service is amended to replace Task 3, ATP Grant Application
and PS&E, with Task 3, Adams Street Corridor Feasibility Study, as identified in
the attached "Exhibit A," incorporated herewith by this reference.
2. Section 2.1 Compensation is amended as outlined in the attached "Exhibit B,"
incorporated herewith by this reference, reallocating compensation for tasks and
noting that there is no additional compensation for the changes in the Scope of
Work, and the total not to exceed amount remains at $1,461,925 for the Term of
the Agreement, encompassing any Initial and Extended Terms.
In all other respects, the original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Consultant have executed Amendment No. 7 to
the Agreement on the respective dates set forth below.
CITY OF LA QUINTA,
a California municipal corporation
JON,U,cILLEN, City Manager
ity of La Quinta, California
Dated: 0 Z�
ATTEST:
MONIKA RADE A, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
GHD, Inc. Corporation
Todd tr6i
genza
Senior Project Manager
Dated: 8/1/2024
Exhibit A
Scope of Services
Task 3 Adams Street Corridor Feasibility Study
The original agreement between GHD and the City of La Quinta included a Task 3 for a total fee of
$304720_ This task was originally anticipated to include support for an Active Transportation Planning
Grant application and PS&E for a demonstration project along the Highway f 11 corridor. This task had
been understood to be subject to refinement and modification based on the course of the preceding
tasks.
Since the initiation of the project, several developments have occurred that lead to the proposed
change in scope for Task 3 presented in this ASA #6_ In developing Task 2, the Corridor design
Project, concepts for a northJsouth active transportation corridor along Adams Street have been
developed that include a reduction i n travel lanes that is supported by roundabouts at Corporate Center
Drive and Avenue 47. This is consistent with the road diet implemented an Adams Street north of Miles
Avenue, which allowed the installation of generously buffered bicycle lanes_ The selection of the
Adams Street corridor as an active transportation corridor is further bolstered by the fact that it will
connect planned easthNest active transportation corridors along the CV Link and Arts & Music Line_
Without a northfsouth connection between Avenue 48 and Mile Avenue, it would be challenging for
residents and visitors to navigate between these planned facilities. Furthermore, the planned addition
of new residents along Corporate Center Drive, based on the work prepared in Task 4, means new
demand for crossings to schools north of the Whitewater River_ Most recently, in a presentation by
GHD to City Council, City Council expressed an interest in additional study for the proposed road diet
and roundabouts along Adapts Street_ However, Council direction was also to prepare a Scope of
Work for Adams Street from M ilea Avenue down to Avenue 48 to complete these connections_ As such,
we propose the folk3wi ng Scope of Work to replace Task 0.3 (management task for Task 3 ) and the
entirety of Task 3 in the oNinal agreement:
1. Project Management, Initiation and Coordination
GHD will serve as the primary paint of contact and overall Project Manager for all tasks included in this Scope
of services. We will work closely with City project manager and the Project Development Team (PDT). tt is
anticipated that the PDT will include representatives from other departments at the City and any other relevant
public agency stakeholders.
1.1 Project Management f Documentation
GHD's project management responsibilities include:
■ Facilitate project ki ck-off meeting;
■ Coordinate, schedule and participate in project meetings:
■ Prepare and keep master project schedule,
■ Project coordination with partner agencies;
■ Quality assurance and quality control on project deliverables;
■ Monthly progress reports to accompany invoices, and,
■ scheduling, coordination, and materials production for all project meetings
■ Work Products: On-going Project Management and Coordination
1.2 Kick-off Meeting
GHD shall help facilitate a kick-off meeting with the City and the local agency :stakeholders_ Among the
purposes of this meeting will be to ensure mutual understanding of the intended process, its objectives,
milestones, and products, and to refine the work program and project schedule_ Another purpose of this
meeting will be to identify the potential PDT team members.
■ Work Products: Kick-off Meeting Record, Final Work Program and Project Schedule
1.3 Project Development Team (PDT) Meetings
Up to three (3) PDT meetings (not including the kick-off meeting) are assumed through final acceptance of the
Feasibility Study. GHI] will parti cipate at each of these meetings and will provide all PDT meeting coordination
and oversight including the preparation of meeting minutes summarizing actions taken, actions to be taken,
responsible party and resolution clate-
■ Work Products: PDT Meeting Coordination, Agendas and Records
1.4 Quality Assurance
GHD will maintain a quality assurance process forthe life of the project, ensuring all analysis and
documentation is checked and meets the requirements of the Adams Street Corridor Feasibility Study -
Work Products: Quality Assurance
. Background information
2.1 Preliminary Research
Under this sub -task, existing data and information for the project a nd project area will be assembled and
reviewed- The types of information that will be reviewed will include (but not be limited to) GIS data,
existing planning studies, Regional Transportation Plans, City General flans, bicycle master plans,
transit master plans, traffic forecasts, existing mapping, as built plans, record improvement drawings and
reports and existing data including City accident data, right way information, utility information, etc.
• Work Products: Assemble and Review Avai lable Study Area GIS Data, Studies, Plans, Maps
and As-builts.
2.2 Traffic Data Collection
Under this sub -task, new peak hour intersection and daily roadway traffic counts would be collected at
the fol lowing locations.
Intersection Count Locations (AM and Mid -Day peak hours)
1. Adams and Miles
2. Adams and Blackhawk
3. Adams and Corporate Center
4. Adants and Highway 111
5. Adams and Avenue 47
Roadway Segment Count Locations (7 -day directional with vehicle classifications)
1. Adams Street south of Blackhawk Way
2. Adams Street south of Highway 111
■ Work Products: New Intersection and Roadway Traffic Count Data
2.3 Base Mapping
Base mapping encompassing the project study area will be prepared using available sources of data:
Assessor Parcel Base Map - The existing GIS Assessors Base Map will be utilitized for the initial project base
map. Assessor parcel numbers, street names will be added to the base map.
Aerial Photo — Any current aerials available from the City will be used as the mapping background to give the
visual detail of the land use, and other physical features.
Any available Topography - We will obtain any relevant Topographic information along this corridor that the
City may have
Other GI91pertinent information —We will obtain any relevant GIS, utility and other relevant information along
this corridor that the City may have
Land Use, Demographic, and Environmental Conditions - GHD will perform a site visit to document and
map risible constraints, iz ;u es, and opportunities along the corridor.
Final Project Base Map - GHD will assemble all available barye mapping from the City in GIS format, including
topography, land use and zoning, parcel boundaries, proposed developments, environmental screens, and
rights-of-way_ These data will be used to compile a project base map to in developing and illustrating
improvement concepts. Online mapping tools like the California Healthy Places Index and Caltrans
Vulnerability Assessment Map will be reviewed. To the extent useful for future implementation and funding
consideration, maps indicating area characteristics useful to inform competitive grant application metrics, such
as demographics or points-oNnterest, will be assembled.
GHD will compile the parcel mapping, aerial mapping, and available topographic elevations together into one
digital file for final submittal_
EXCLUSIONS:
1. No new surveys are included in this task.
■ Work Products: Project Study Area Base Map
2.4 Develop Traffic Forecasts
For this study, GHD will obtain the most current version of the relevant Travel Demand model. GHD will review
the current and future land use assumptions, both within the project area. Additionally, GHD will verify the
highway network coding within the project study area for the existing and future year networks to ensure that
they are consistent with future year circulation and land development assumptions_
Traffic forecasts will be developed after making any adjustments as noted above_
■ Work Products: Study Area Traffic Forecast
2.5 Baseline Corridor Conditions Working Paper
GHDwill prepare a Baseline Corridor Conditions working paper based on the data, research and evaluations
competed in Task 2_ The worki ng paper wil I summarize existing traffic counts, preliminary research, base
mapping, and baseline forecasts. The working paper will be provided to the PDT for review.
■ Work Products: Baseline Corridor Conditions Working Paper
. Transportation System Deficiencies Analysis
GHD will prepare a Transportation System Deficiencies working paper based on the data, research and
evaluations completed in Task 2 and the study area transportation system analysis that will be conducted in
Task 3. The working paper will identify current and projected transportation deficiencies within the study area
for the ° No Build' cond iWn_ The working paper will be provided to the PDT for review.
3.1 Transportation System Deficiencies Working Paper
GHD will use a combination of field data collection and past document review to better understand issues
related to active transportation along the curidor_ Maps showing existing and proposed classification maps for
the street, bicycling, and pedestrian networks will be assembled. GHI7 also maintains access to the Replica
platform, which provides derived mobility information such as travel origins and destinations, trip purposes, and
trip modes from anonymrzed mobile sources. This information will be available to enhance field -collected
information and outputs from the available travel demand models with "big picture' real-world travel information_
Traffic operations will be performed for all modes of travel for the Era ing and 'No -Build' conditions.
Although Highway Capacity Manual 6f�l Editavt provides multimodal level -of -service (MMLDS) methodologies,
the analysis steps are relatively data -intensive and may yield counterintuitive resufts. GHIJ proposes the Plan
instead focus on assessing level of traffic stress (LTS). LTS, as developed by the Mineta Transp4artatlon
Institute and Sar: "ase Stale University, quantifies the level of discomfort experience by bicyclists based on the
speed and volume of traffic, their separation from vehicles, and frequency of conflict points an roadways and
through intersections. The methodology was further refined by Oregon Department of Transportation (ODOT)
toalso include pedestrian LTS.
GHD will document bicycle and pedestrian LTS along the corridor, and through each study intersection, before
and after improvement. The resulting LTS maps and analysis can be used to evaluate proposed concepts for
their ability to improve safe non -motorized access between community points of interests like schools, shops,
services, perks, transit, and other important destinations. LTS is an important indicator of how suitable a certain
bicycle facility may be given the volume and speed of traffic on the highway overcrossing and elsewhere on the
corridor_
• Work Products: Transportation Deficiencies Working Paper
4. Establish Project Purpose and Need and Performance
Measures
4.1 Prepare Purpose and Need Statement
G H D will prepare a Purpose and Need statement for the Adams Street Corridor project. The Need statement
will be developed based on the transportation system deficiencies identified in Task 3 whilethe Purpose
statement will identify those actions that would either im prove or correct the identified deficien cies. The
Purpose and Need statement will also be developed to be consistent with the goals, objectives, and policies of
the City's Regional Transportation Plans, and any other relevant Plans. A memorandum will be prepared that
states the projects Purpose and Need and provided to the PDT for review, comment and approval_
• Work Products: Purpose and Need Statement
4.2 Develop Performance Measures
Perfom lance measures in which to determine whetherthe project is meeting the identified Purpose and Need
are typically defined within the various Purpose statements- Typical statements include:
■ To improve mobility for al I road users;
■ To improve safety and traffic operations
■ To reduce current arid future congestion; and
• Improve access
Performance metrics will be established with the City and input from the PDT, but are likely to include vehicular
level of service (LOS), vehicular queuing, bicycle and pedestrian LTS, safety benefit (number of collisions
reduced for a given countermeasure, by severity), greenhouse gas (GHG) emissions, vehicle miles travelled
fa-. mr:asurwf by inriureri hir.Vele mnrfe share) environment f:; meagirri=xf in rriteria air nnilutsintsl nrrier of
cost magnitude, and right--of-way impact. These metrics are all informed by outputs oftheabove analyses and
useful in assessing alternatives and selecting a preferred plan_
Once a preferred plan is selected, project benefits will be monetized as reduced societal costs using the latest
Caltrans economic parameters_ These monetized benefits will be divided by the preferred plan's cost estimate
to generate a return on investment value (benefiVcost ratio) that could inform applicable competitive grant
programs and assist the City in prioritizing local and regional investment along the condor.
GHD will work with the PDT to identify and refine the performance measures that will be used to guide the
alternatives identification and evaluation.
■ Work Products: Project Performance Mea sures
5. Corridor Vision and Alternatives Analysis
5.1 Corridor Vision
The Corridor Vision will be based on the Existing Conditions, Need and Purpose and stakeholder input. For
instance, a priority that may not be found in background data could be the development of walking and
bicycling infrastructure for students of the schools located on corridor. Stakeholders may seek to establish
policies related to funding mechanisms and provisions for new development. Additianally, PDT input may
indicate a need to reduce travel speeds or address perceived safety issues even in the absence of crash
history_ For these reasons, the vision will necessarily be based on both quantitative and qualitative data_
■ Work Products: Corridor Vision Statement
5.2 Alternatives Analysis
Under this task, a SIDRA model will be developed to understand the geometric needs of the proposed
improvements.
Subsequentty, a microsimulation will be performed along the corridor to determine if queues from either
intersecliions spill back into the adjacent intersections other, specfically into the roundabout
■ Work Products: Operations A nalysis Memorandum
5.3 Concept Alternatives Development
Improvement altematves will be illustrated using AutoCAD. Concepts for roadways and intersection will be
illustrated to scale using the base mapping created in Task 2, with crass -sections showing typical segment.
■ Work Products: Preliminary Concepts
5.4 Preferred Plan
A preferred set of improvement concepts will be selected, with input from the PDT, and refined. The preferred
plan will be prepared and illustrated in AutoCAD for wider stakeholder distribution and review. For the preferred
plan, the perlormance metrics included in the alternative analysis. will be LiGedl to generate monetized benefits
using Caltrans economic parameters. The high-level opinions of cast will be refined and a life -cycle cost
estimate will be prepared_ The resulting benefit! cost ratio will be used, alongside other qualitative and non -
monetized stakeholdermetrics, to help prioritize infrastructure investment a long the corridor.
■ Wnrk Prodw-tn: R-F-Finf.A annnent nkin Preliminanr f nst I'Amah RfC Analvsis
6. Feasibility Study
This task consists of preparing the draft and final Feasibility Study_ The report preparation sequence would
consist of preparing a Draft Feasibility Study (DFS) for review and comment by PDT members_ The Final
Feasibility Study (FFS) report will then be prepared once all final review comments have been addresc�&d_
6.1 Draft Feasibility Study
G H D will prepare the DFS for initial review by the PDT. The DFS will, at a minimum, utilize, reference or
include all work completed in the previous project tasks_ The DFS will be prepared and provided to the PDT for
their review and comment.
■ Work Products: draft Feasibility Study
6.2 Final Feasibility Study
Com ments received on the DFS from the PDT will be reviewed and any identified issues or concerns wil I be
addressed. GHI] will then prepare the DFFS which incorporates changes resulting from the comments and
submit the DFS.
■ Work Products: Final Feasibility Study
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Exhibit B
Schedule of Compensation
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