2024-27 Carahsoft Technology Corp - Zoom Cloud Phone Services - Amendment 1MEMORANDUM
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CALIFORNIA
DATE: July 31, 2024
TO: Jon McMillen, City Manager
FROM: Doug Kinley, Management Analyst
RE: Zoom Contract Amendment 1 - Phone Services and Cloud Meeting Services
Please list the Contracting Party / Vendor Name, any change orders or amendments, and the type of services to be provided. Make
sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
Approved by City Council on October 17, 2023; Business Session 2
City Manager's signing authority provided under the City's Purchasing & Contracting Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for
temporary employment positions.
Department Director's or Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less.
Procurement Method (one must apply):
Bid RFP ri RFQ 3 written informal bids
Sole Source Select Source
Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
Agreement payment will be charged to Account No.: 502-0000-60301, -71049, -80100
Agreement term: Start Date 10/31/2023 10/31/2027
Amount of Agreement, Amendment, Change Order, etc.:
End Date
$ 1428.27/yearly
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount, not individual
Amendments or Change Orders!
Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: Oscar Mojica Date: 8/9/2024
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant
FPPC regulation 18701(2)
Business License No.
Expires:
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
78495 Calle Tampico I La Quinta, California 92253 1760.777.7000 I www.laquintaca.gov
AMENDMENT NO. 1 TO CONTRACT SERVICES
WITH CARAHSOFT TECHNOLOGY CORPORATION
This Amendment No. 1 ("Amendment 1") to Agreement for Contract Services
("Agreement") is made and entered into as of the 1st day of July, 2024, ("Effective Date")
by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and
Carahsoft Technology Corporation, a Virginia S -Corporation and IT Solutions
Provider with a place of business at 11493 Sunset Hills Road, Reston, VA 20190
("Contracting Party").
RECITALS
WHEREAS, on or about October 31, 2023, the City and Contracting Party entered
into an Agreement to provide Cloud Meeting and Phone System Software, for a total not
to exceed amount of $164,454. The term of the Agreement expires on October 31, 2027
("Initial Term"); and
WHEREAS, City and Contracting Party mutually agree to amend Section 1.1
Scope of Services to include the additional services detailed in enclosed Exhibit A for the
remainder of the contract, as allowed under Section 1.7 Additional Services to be
authorized by the Contract Officer, or assigned designee; and
WHEREAS, City and Contacting Party mutually agree that the additional services
shall be provided for an annual total not to exceed amount of $1,428.87; and
WHEREAS, the total not to exceed compensation under the Agreement of
$164,454 as listed in Section 2.1 Contract Sum remains unchanged, as the additional
compensation will be covered from the approved contingency budget under the
Agreement and included in the not exceed total amount.
NOW THEREFORE, in consideration of the mutual covenant herein contained, the
parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency and
receipt of which are hereby acknowledged, the parties hereto agree as follows:
1. Section 1.1 Scope of Services is amended to include the additional services
detailed in enclosed Exhibit A attached hereto this Amendment No. 1, in
accordance with Section 1.7 Additional Services.
In all other respects, the original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Contracting Party have executed this
Amendment No. 1 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA
a California municipal corporation
SIGNED IN COUNTERPART
JON McMILLEN, City Manager
City of La Quinta, California
Dated:
ATTEST:
SIGNED IN COUNTERPART
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
SIGNED IN COUNTERPART
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
CARAHSOFT TECHNOLOGY CORP.
a Virginia S -Corporation
4
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Name : Title
Dated: 07/25/2024
IN WITNESS WHEREOF, the City and Contracting Party have executed this
Amendment No. 1 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA CARAHSOFT TECHNOLOGY CORP.
a California municipal corporation
a Virginia S -Corporation
cMILLEN, City Manager Name & Title
City of La Quinta, California
Dated: 2 I 2D2-4 Dated:
ATTEST:
/ ii �� /
MONIKA RAD A, City Ierk
City of La Quinta, California
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
carahsoft..
ZOOM PRICE QUOTATION
ZOOM TEAM at CARAHSOFT
CARAHSOFT TECHNOLOGY CORP
11493 SUNSET HILLS ROAD 1 SUITE 100 1 RESTON, VA 20190
PHONE (703) 871-8500 1 FAX (703) 871-8505 1 TOLL FREE (833) 544 -ZOOM
WWW.CARAHSOFT.COM 1 ZOOMHELP@CARAHSOFT.COM
TO: Reyna Camarena FROM: Lynn Said
Procurement Zoom Team at Carahsoft
La Quinta 11493 Sunset Hills Road
78495 Calle Tampico Suite 100
La Quinta, CA 92253 USA Reston, VA 20190
EXHIBIT A
SCOPE OF WORK
EMAIL: rcamarena@laquintaca.gov EMAIL: Lynn.Said@carahsoft.com
PHONE: (760) 777-7046
TERMS: Contract Number: 7-17-70-40-05
NASPO Master Contract Number: AR2472
Contract Term: 09/15/17 - 09/15/26
Shipping Point: FOB Destination
Credit Cards: VISA/MasterCard/AMEX
Remit To: Same as Above
Payment Terms: Net 45 (On Approved Credit)
Sales Tax May Apply
zoom
PHONE: (571) 662-3411 FAX: (703) 871-8505
QUOTE NO: 48467788
QUOTE DATE: 06/28/2024
QUOTE EXPIRES: 07/28/2024
RFQ NO:
SHIPPING: ESD
TOTAL PRICE: $1,428.87
TOTAL QUOTE: $1,428.87
LINE NO. PART NO. DESCRIPTION QUOTE PRICE QTY EXTENDED PRICE
YEAR 1
1 CPP -POINT -F-491 U.S. Public Sector CPP Points - 1 charge per point
Zoom One Business Plus US/Canada Annual
Quantity: 5
Carahsoft Technology Corporation - CPP -POINT -F
Start Date: 06/28/2024
End Date: 10/26/2024
2 ZP-USCA-TN-100-1YP- Zoom Phone US/Canada Telephone Number Annual Tier 3
491 (100-499 Users)
Zoom Video Communications, Inc. - ZP-USCA-TN-100-
1YP
Start Date: 06/28/2024
End Date: 10/26/2024
3 USF -FEE -491 USF Tax Fee Estimate (The published $0.01 price is not
the final price. The purchase price is based on a percent of
the overall Zoom Phone rate)
Zoom Video Communications, Inc. - USF -FEE
YEAR 1 SUBTOTAL:
SUBTOTAL:
TOTAL PRICE:
$0.01 COOP 42,254 $422.54
$4.58 COOP 140 $641.20
$0.01 COOP 36,513 $365.13
TOTAL QUOTE:
CONFIDENTIAL
PAGE 1 of 2
$1,428.87
$1,428.87
$1,428.87
$1,428.87
QUOTE DATE: 06/28/2024
QUOTE NO: 48467788
carahsoft..
ZOOM PRICE QUOTATION EXHIBIT A
SCOPE OF WORK
ZOOM TEAM at CARAHSOFT
CARAHSOFT TECHNOLOGY CORP
11493 SUNSET HILLS ROAD 1 SUITE 100 1 RESTON, VA 20190
PHONE (703) 871-8500 1 FAX (703) 871-8505 1 TOLL FREE (833) 544 -ZOOM
WWW.CARAHSOFT.COM 1 ZOOMHELP@CARAHSOFT.COM
Paid Period Start Date: October 31, 2023
Credit of $25,003.72 applied to total 4 year cost
4 year cost minus Credit = $124,064.72 (Final PO)
Year 1 Software cost - $12,263.39
zoom
Licensee agrees that any order for public sector customers will be governed by the terms and conditions of the Zoom Terms of Service which are found at
https://www.carahsoft.com/application/files/3115/7246/0744/Zoom_TOS= _Final_10.19.pdf.
The Privacy Policy has been updated and may be found here
https://zoomgov.com/privacy.
The Terms of Service for non public sector customers may be found here
https://zoom.us/terms.
Overage charges can be incurred for cloud recording and audio conferencing licenses. Policy and pricing information may be found here
https://support.zoom.us/hc/en-us/articles/360060661511-Cloud-record i ng -storage -capacity
https://zoom.us/zoomconference/rates
Please note provisioning of Zoom licenses can take 4-7 business days
CONFIDENTIAL
PAGE 2 of 2
QUOTE DATE: 06/28/2024
QUOTE NO: 48467788