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SPEV 2024-0009 Cameo Palms Dr 46370 - Wedding (08.20.2024) August 20, 2024 CASE NUMBER Special Event Permit 2024-0009 ACTIVITY/EVENT Cameo Palms Wedding October 19, 2024 46-370 Cameo Palms Drive APPLICANT Andy Myers 3271 Crestwood Circle Laguna Beach, CA 92651 APPROVAL The Design and Development Department has reviewed Special Event Permit 2024-0009, pursuant to LQMC Section 9.60.170 (Special events – Residential), and has approved the permit subject to Conditions of Approval, based on the following Findings: A. The event will not be detrimental to the health, safety and general welfare of the community in the area of the proposed event. The event consists of a wedding with no more than 50 guests and a small number of vendors. The event will include one tent and tables and seating for attendees. One small speaker will be utilized. B. There is adequate area to conduct the event and to accommodate the anticipated attendance. Attendees will be parking either at one of eight (8) on-site parking spaces or at adjacent on-street parking areas (nine (9) spaces) that are immediately in-front of the site on Cameo Palms Drive or on Washington Street. Attendees should not need to park on the street in front of neighboring residences. C. Fire protection plans and facilities have been provided to the satisfaction of the fire marshal. D. Security plans and facilities have been provided to the satisfaction of the sheriff. E. Public roadways providing access to the event are capable of accommodating the anticipated traffic volumes in a reasonable and safe manner with minimal disruption to local traffic circulation. The anticipated number of guests and vendors should require no more than 16 vehicles at the site during the event. 2 This approval authorizes the applicant to conduct the event pursuant to compliance with all conditions of approval of this permit. The applicant must obtain any permits, as may be required below, in order to physically set up the event. CONDITIONS OF APPROVAL Completion/confirmation prior to start of the event: 1. The applicant agrees to indemnify, defend and hold harmless the City of La Quinta (“the City”), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or preceding and shall cooperate fully in the defense. 2. The event is approved for October 19, 2024, from 5:00 pm – 10:30 pm. The total number of event attendees shall not exceed 50 on-site at any given time. The applicant is required to maintain a count of all event attendees on-site at all times during the event. The event count shall be maintained by the applicant and made available upon request by the Police Department, Fire Department, and/or City Staff. The Police department and/or Fire Department can request reduction of total event participants if amount of participants is detrimental to the health, safety, and general welfare of the community in the area of the proposed event. 3. The applicant shall provide notification of the event to properties and Home Owners Associations within 500 feet of event site, at least fourteen (14) days prior to the event by October 5, 2024. Notification shall include date, time, event scope, and contact information. Proof of notification shall be provided to the Design and Development Department by October 7, 2024 and shall include the following: a) a map showing all properties within a minimum 500 -foot radius of subject property, b) a typed list of all property owners and their mailing address within a 500 -foot radius, and all residents/tenants of said properties, c) photographic evidence of addressed envelopes, d) copy of the written notification, and e) signed affidavit by the applicant that notices have been mailed or delivered . These items may be emailed to the Planning Division at Planning@LaQuintaCA.gov. Please provide the case number with correspondence. 4. Applicant shall provide the Design and Development department with list of contact(s) who will be on site during all event hours. Contact(s) will be responsible to respond 3 to calls or complaints regarding the condition, operation, or conduct of event in a timely and appropriate manner. Contact information shall be provided to Design and Development department by October 17, 2024. 5. The applicant shall obtain all other applicable permits, if required, from the appropriate agencies (i.e. Fire Department, Building Department, Sheriff’s Department, etc.). Building permits are required for all structures, including tents and canopies, and portable generators. 6. Applicant must apply for and obtain a Special Inspection permit through the Building Division for the tent structure. Note: Engineering for the structural component of the tent will be required. 7. Any building, structure, facility, complex or improved area, or portions thereof, which are used by the general public shall be provided barrier free design to ensure that these improvements are accessible to and usable by persons with disabilities. Plans shall fully detail how the proposed festival complies with the California Accessibility Standards defined in Title 24 Chapter 11B and Federal ADA Regulations. 8. The applicant shall obtain an encroachment permit for off -site signs and traffic controls placed within the City’s right-of-way. Encroachment permit shall include all applicable insurance, to be provided by City Risk Manager and Public Works. 9. All vendors shall obtain a City Business License. The serving of food and alcoholic beverages during the event shall be subject to the rules and requirements of the Riverside County Health Department and State of California Alcoholic Beverage Control, respectively. Vendors shall have Business Licenses approved prior to the date of the event. 10. Applicant shall adhere to the attached Fire Department Conditions of Approval. Completion/confirmation during the event: 11. The set-up and operation of the event shall be consistent with the attached exhibits and event information on file. 12. The applicant shall conform to the City’s Noise Ordinance (Municipal Code Section 9.100.210) and specifically the following noise limitations during the event: Before 10:00pm: Sixty-five decibels (65 dB(A)) After 10:00pm: Fifty decibels (50 dB(A)) If the noise consists entirely of impact noise, speech or music, or any combination thereof, each of the noise levels specific above shall be reduced by five dB(A). 4 13. Food Trucks: Food trucks were not included with the event description of activities and shall not be servicing the event. 14. Fireworks/Pyro/Fire Performers: None proposed/permitted. 15. No fireworks, or open flame, or any other device emitting flame or fire or creating a glow capable of igniting combustibles shall be permitted. 16. Surrounding roadways and intersections shall remain readily accessible for passage of emergency response vehicles and private vehicles. There shall be no queuing of vehicles along all surrounding roads for the purposes of dropping off for, picking up for, or entering the event. 17. Roadways/traffic aisles to structures and activities in and around the event will be maintained accessible to emergency vehicles at all times. Parking monitors shall wear light-colored clothing and reflective vests as needed. Flashlights shall be used aft er dusk. 18. The event is subject to spot inspections by the Police Department , Fire Department, and/or City staff to ensure compliance with the conditions of this letter. Completion/confirmation after the conclusion of the event (if necessary): 19. The event site shall be left clean and in its original manner after the event. All event areas shall be left free of debris after the event concludes by the end of the day on Monday, October 21, 2024. 20. Any damage to public hardscape caused by this event shall be repaired as directed by the City Engineer. This includes but is not limited to sidewalks, curb and gutter, landscaping, and pavement especially within the surrounding public streets. FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION By holding this event, the applicant agrees to indemnify, defend and hold harmless the City of La Quinta (“the City”), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this tempora ry use permit. The City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall 5 promptly notify the applicant of any claim, action or preceding and shall cooperate fully in the defense. The City may elect to add Conditions to this application request to mitigate any problems that arise not previously addressed herein. Scott Nespor, Senior Planner Design and Development Department Attachment: Fire Department Conditions of Approval Approved Site Plan and Event Description Cc: Danny Castro; Director, Design and Development Department OFFICE OF THE FIRE MARSHAL – LA QUINTA 78495 Calle Tampico, La Quinta, CA 92253 • Phone (760) 777-7078 • www.rvcfire.org August 19, 2024 Andy Myers Re: Special Event Permit SPEV2024-0009 /46370 Cameo Palms Drive The application for the above referenced permit was reviewed and approved by the Riverside County Fire Department with the following conditions. A separate Fire Department Tent Permit is required. Application for the Fire Department Tent Permit shall be submitted through the City of La Quinta online portal at least 45 days before the scheduled date of the event. Application for the tent permit shall include a site plan, details of the tent sidewalls (if applicable), means of egress, arrangement of seating, capacity, and the type of electrical equipment. Description shall be provided about how the tent structure will be stabilized. More information about the Teppan Tables and cooking appliances shall be provided with the Fire Department Tent Permit Application. Specify if the appliances will generate open-flame, specify where the appliances are to be located relative to the tent exits, and specify how the appliances are powered or what is the fuel source. FIRE LANES/ACCESS [CFC 503] No designated fire lanes, fire hydrants or any other Fire Department appliances shall be blocked or obstructed. GENERATORS AND INTERNAL COMBUSTION POWER SOURCES Generators (and/or internal combustion power sources) shall be separated from temporary membrane structures, tents, canopies by a minimum of 20 feet and be isolated from contact with the public [CFC 3107.16]. Additional fuel containers will not be allowed to be stored with the generator. Each generator will need to have a 10BC fire extinguisher, with a current service tag (within one year). Combustible material (including trash) shall be kept clear of the generators. HEATING AND COOKING EQUIPMENT [CFC 3107.12] At least one 2A10BC fire extinguisher, with a current service tag (within one year), shall be available for all cooking equipment. One Class K type fire extinguisher, with a current service tag (within one year), shall be provided for a deep fat fryer. No cooking appliances are approved to be located inside the main assembly tent or the preparation tent. Cooking tents shall be separated from assembly tents by a minimum of 20 ft. Deep fat fryers are not allowed to be located inside or under a tent or canopy. All L.P.G. tanks (empty or full) shall be secured with a chain or other approved device to prevent tipping over/unintentional movement and kept a safe distance from open flame. Tanks shall be not located inside the tents and the pressure relief vent should be pointed away from any open flame. TENTS AND CANOPY(S) [CFC Chapter 31] [1] All tent fabrics shall be flame resistant and be labeled with the Seal of Registration. [2] Portable fire extinguishers rated 2A10BC, with a current service tag (within one year), shall be provided within every 75 feet of travel distance. [CFC 3107.9] [3] Exit Signs and Egress Lighting- Tents with side walls shall have illuminated exit signs and means of egress lighting pursuant to CFC Chapter 31 when the tent has an occupant load of 50 or more. [CFC 3103.12.6 & .7] [4] A minimum of 2 exits are required for a tent with an occupant load between 10 - 199 persons. Each exit shall be a minimum of 72 inches wide, have a clearly visible illuminated exit sign (for 50 or more persons) that remains illuminated in case of power loss, doors shall swing in the direction of egress with panic hardware or if a curtain is used, it shall be flame resistant, free sliding on a metal support a minimum of 80 inches above the floor level. Curtains shall be of a color, or colors, that contrasts with the color of the tent. Obstructing exits- Furnishings, decorations or other objects shall not obstruct exits. [CFC 3107.20] [5] Seating Configuration- Seating configuration shall comply with CFC Chapter 10 and California Code of Regulations (CCR) Title 19. [6] No Smoking- Smoking shall not be permitted in any tent or canopy or in any adjacent area where hay, sawdust or any other combustible materials are stored. NO SMOKING signs shall be conspicuously posted in all tents and canopies open to the public. [CFC 3107.3] [7] Decorative Materials- Curtains, draperies, hangings and other decorative materials suspended from walls or ceilings shall meet the flame propagation performance criteria of CCR Title 19 in accordance with section 807.2 or be non-combustible, when the tent has an occupant load of 50 or more. [Ref CFC 807.1] OPEN FLAMES & CANDLES Candles, torches or similar that produce an open flame effect shall be approved prior to use in assembly areas, dining areas of restaurants and drinking establishments. Candle devices shall be located within stable candle holders that are resistant to tipping over. In the event of tipping over the candle wick and flaming element shall not extend beyond the opening of the candle holder. All combustible decorations, including floral arrangements, shall not be located near or above the placement of the open flame device(s). FIREWORKS/PYRO/FIRE PERFORMERS Fireworks, pyrotechnics or fire performers shall require an additional permit and approval. FIRE INSPECTION Prior to this Special Event, you must be cleared by the Fire Department by way of a Pre-Event Fire Safety Inspection. Applicant/installer shall be responsible to contact the Fire Department to schedule inspections. Requests for inspections are to be made at least 48 hours in advance and may be arranged by email: FireBusinessMail@laquintaca.gov All questions regarding the meaning of these requirements should be referred to the Office of the Fire Marshal staff at (760)777-7078. Chris Cox – Supervising Fire Marshal SPEV2024-0009 Wedding at 46370 Cameo Palms Dr Setup : Thursday October 17, 2024 Wedding: Saturday. October 19, 2024 5:00 TO 10:30 PM Breakdown: Monday , October 21, 2024 The wedding is going to take place on the large grass area that says Tent and ceremony. We are going to have a 30 x 30 ten/drapery. One small sonso speaker, no dancefloor, no stage. The wedding chairs are going to be set up under the drapery/tent. We are using the same chairs for the set up of the din- ner/reception. We are having a Teppan Catering Company set up Teppan Tables to have a sit down dinner at, that will all be under the tent. Schedule: The tent will be set up on Thursday, October 17th and taken down on Monday, October 21st. The wedding ceremony will be Saturday October 19th at 5:00 pm and then we will have a cocktail hour from 5:30 -6:15 and then dinner at 6:30 pm. Dinner and socializing will be done by 10:30 pm. No DJ, just a sonos for music. We are a mature crowd and do not play loud music. There will be 34 adults and possibly 9 children under 10 years old. Plus 2 Teppan chefs. Parking Plan: I am planning on about 15 cars plus one vendor car. 3 of them will be in the garage. 3 will be on the Washington driveway, 2 cars on the Cameo Palms Driveway. 5 will park on Washington on our side of the street, and 4 will park on Washing- ton. We have room for 17 cars on the property and on the street directly in front/back of the house. We will not be park- ing in front of any neighbors houses. Vendors: The 2 caterers are the only vendors on the day of the wedding. We have not decided on vendors for flowers or cake yet. They will just be dropping off before the event. Teppan Catering--2 chefs NPR Events—2 people setting up drapery/tent and chairs SPEV2024-0009 PLANNING APPROVAL ADMINISTRATIVE CASE# ____________________ EXHIBIT# ____________________ INITIAL snespor DATE 08/20/2024 4:36:22 PM