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SPEV 2024-0010 LQHS Homecoming Parade (09.06.2024)ta owkr(v CAi_TFORNr 1 - September 6, 2024 CASE NUMBER Special Event Permit 2024-0010 ACTIVITY/EVENT La Quinta High School Homecoming Parade October 16, 2024 78-100 Main Street La Quinta, CA 92253 (Old Town) APPLICANT Dr. Oron Jackson 79-255 Blackhawk Way La Quinta, CA 92253 IA\ > > ai1V%II ■ The Design and Development Department has reviewed Special Event Permit 2024-0010, pursuant to LQMC Section 9.100.130 (Special Events — Nonresidential), and has approved the permit subject to Conditions of Approval, based on the following Findings: A. The event will not be detrimental to the health, safety and general welfare of the community in the area of the proposed event. B. There is adequate area to conduct the event and to accommodate the anticipated attendance. C. Sufficient parking will be provided for the anticipated attendance. D. Food service operations, medical facilities, solid waste facilities, sewage disposal methods and potable water service have been provided. E. Fire protection plans and facilities have been provided to the satisfaction of the fire marshal. F. Security plans and facilities have been provided to the satisfaction of the sheriff. G. Public roadways providing access to the event are capable of accommodating the anticipated traffic volumes in a reasonable and safe manner with minimal disruption to local traffic circulation. ta Qwkral CALTFOFLNr.i This approval authorizes the applicant to conduct the event pursuant to compliance with all conditions of approval of this permit. The applicant must obtain any permits, as may be required below, in order to physically set up the event. CONDITIONS OF APPROVAL Completion/confirmation prior to start of the event: The outdoor event is approved for October 16, 2024, from 3:OOpm — 6:30pm. 2. The applicant shall obtain all other applicable permits, if required, from the appropriate agencies (i.e. Fire Department, Building Department, Sheriff's Department, etc.). 3. Individual or grouped together temporary tent structures will require separate permitting with the building division if they are more than 400 square feet with enclosure walls or 700 square feet open on all sides. If Temporary electrical installations such as generators or feeders/branch circuits are to be erected or installed they will require separate permitting with the building division. 4. The applicant shall obtain an encroachment permit for any off -site signs and traffic controls placed within the City's right-of-way. Traffic control plans shall be submitted and consistent with the Traffic Control Plan attached and on file. Please contact Amy Yu at (760) 777-7047 to coordinate permit information. 5. The City of La Quinta library is open until 7:00 pm on Wednesdays. The Library manager shall be notified of the event so they can make patrons aware of the limited parking that will be available during the event. She can be reached at (760) 564- 4767, ext. 227. 6. All vendors shall obtain a City Business License. 7. Tents over 400 square feet require a separate application to the Office of the Fire Marshal for permit. 8. Fireworks require a separate application to the Office of the Fire Marshal for permit. 9. The approved traffic closure plan shall always be adhered to. The re -opening of the closed parade route roadway shall not begin until all parade participants have completed the route. *Exception: A coordinated effort with Law Enforcement and traffic control personnel may perform a progressive roadway reopening as the final end of the procession progresses along the route. ta owkra CALTFOFLNr.i ComDletion/confirmation durina the event: 10. The event will not be detrimental to the health, safety and general welfare of the community in the area of the proposed event. 11. The set-up and operation of the event shall be consistent with the attached exhibits and event information on file. 12. Security personnel shall be easily identifiable to the public by the provision of uniformed personnel. All designated private security personnel must be licensed by the State of California and possess a valid private security license. 13. Certain areas providing access to the event area are public and, as such, general public access may not be denied or restricted in any manner that extends beyond the limits of this event as approved. 14. The applicant shall conform to the City's Noise Ordinance (Municipal Code Section 9.100.210) and specifically the following noise limitations during the event: A. Before 10:00pm: Sixty-five decibels (65 dB(A)) B. After 10:OOpm: Fifty decibels (50 dB(A)) If the noise consists entirely of impact noise, speech or music, or any combination thereof, each of the noise levels specific above shall be reduced by five dB(A). 15. Portable generators shall be shielded to prevent accidental contact with guests. Extension cords shall be ground -secured to prevent tripping. Any lighting shall be directed away from surrounding roadways and surrounding residential properties. No spot or searchlights are permitted. 16. Surrounding roadways and intersections shall remain readily accessible for passage of emergency response vehicles and private vehicles. There shall be no queuing of vehicles along all surrounding roads for the purposes of dropping off for, picking up for, or entering the event. 17. Roadways/traffic aisles to structures and activities in and around the event will be maintained accessible to emergency vehicles at all times. Parking monitors shall wear light-colored clothing and reflective vests as needed. Flashlights shall be used after dusk. 18. The event is subject to spot inspections by the Police Department and/or City staff to ensure compliance with the conditions of this letter. ta owkra CALTFOFLNr.i 19. Smoking shall not be permitted in any tent or canopy or in any adjacent area where hay, sawdust or any other combustible materials are stored or used unless approved by the fire inspector. NO SMOKING signs shall be posted in all tents and canopies. 20. All tent and temporary member plans shall meet the requirements of the California Fire Code. 21. No fireworks, or open flame, or any other device emitting flame or fire or creating a glow capable of igniting combustibles shall be permitted. 22. All motor vehicles shall be parked in designated parking areas. Designated Fire Lanes are to be kept open with minimum of 20 feet unobstructed access at all times. Fire lanes shall be clearly outlined in an approved manner throughout the event grounds by posting "NO PARKING FIRE LANE". 23. No fire -lanes, fire hydrants or any other Fire Department appliances shall be blocked or obstructed. Completion/confirmation after the conclusion of the event (if necessary) 24. The event sites used shall be left clean and in its original manner after the event. Temporary trash receptacles shall be provided in and around the event areas. All event areas shall be left free of debris at the end of each day's activities, and after the event concludes. 25. Any damage to public hardscape caused by this event shall be repaired as directed by the City Engineer. This includes but is not limited to sidewalks, curb and gutter, landscaping, and pavement especially within the surrounding public streets. FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION By holding this outdoor event, the applicant agrees to indemnify, defend and hold harmless the City of La Quinta ("the City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or preceding and shall cooperate fully in the defense. The City may elect to add Conditions to this application request to mitigate any problems that arise not previously addressed herein. Oca Q"qra C:A7_TFOFLNr 1 - Sijifredo Fernandez Associate Planner Design and Development Department Attachment: Approved Site Plan and Event Description Cc: Danny Castro; Director, Design and Development Department vdT v.i7 La Ql}Iii ,- DJ Setupdi ^± - •� - #: I's Fly r., u f- [} C \WON 3 _ i Am IN i - 1� gal hFLL j �><O SCALE NOTESti 1. ALL TRAFFIC CONTROL DEVICES FOR THIS PR0.FC7SHALL BE IN ACCORDANCEV4TH RELISION6OFTHE 8054 CAUFORNWMANUAL ON UNIFORM TRAFFIGCONTROL OEVICE3(C�j.M,U,T,C.R.) 2. TRAFFIGCONTRCLSHUM HMN I$ 7HEMWIMUk{REDUIREO. ADDITIONAL TRAFFIC CONTROL MAY BE REQUIRED TO FACILITATE PUBLIC SA MANO TRLFFICRDWIFOEEYEDNECESSAHYBY CITY OFLACMJINTA REPRESENTATIVE. 3, THROUGHOUT EACH WORK PERIOD, CaNTRA.CTOR SHALLINSPECT 7NAffIC CONITRCL [SI(�LS, BARE ICADES AND DEUNEATORS) ANO MAINTAIN SAME INACCORPANCE WTH TRAFFIC CONTROLPLANS. u cDNTAACTORSHALL MAWAINAMINIMUM 16FfF..1ZTTRAFFIC LANE MhTQTHATALLTIME$. 5. ACC>E88 TO PRIVATE PROPERTY SHAtt BE MAINTAINED AT ALL TIME 6. THIS TRAFFIC OGHTROL:HAL19EINPLACE WEONB.SARYOCT. 16, 2W4 FRQM 100 PM LINTILAPPROANIA7ELY C30 PN. MADE MRTSAT6:30PIA. DESERT CLUB SHALL REWINOFFS vk1TNWIN ST. CLOSED UNTIL515 PM, JUST9EFORE THE NNE STARTS. THEN DESERT CLUB WILL BE GLO8W AND MAIN ST OPENED FOR THEFARADE. ALLTRAFF 0C KTROiDEW—ESSHAILBEPETRO REFLECTIVE AND rl GOOD CONDITION. ALL 6ARRIOADE$ SHALL BE EQUIPPEDVdTH FLASHING LIGHTS. 7. THE CONTRACTOR SHALL NOTIFY 3MLINETRANSTTINAUVANCE TD REQUEST CLO$uRE QP AFFECTED BLS STOPS DURING THE EMT.. 8. THE OPFIcMATLAFOWA& IMLN ST_ THE BEGINNING OF THE PARADE WILL MOVE TO MAIN W. S kW BEFWUPAS AFTER THE PARADE HAS sTARTrfD, THE D=FICERANDTHEOTHER OFFICER ALREADY STATIONED THERE MILL HELP FLQAT$ HEGOCTATE THE LEFT TURN FROM END OF THE ROUTE TO DISBURSE, AVD. BERMUDAS DESERT CLUB DR. I Alin i, .35fl Fi.. Qu CALLE GADIZ F� .` SEE NOTE 6 SEE NOTE 8 LIBRARY �C�24577 - Q a, zap POLICE OFFICER OR VOLUNTEER 4— MARCHING]WALKING UNITS -- FLOATS Homecoming Parade La Quilt. High Schaal T.k0�0mimlsb4 5 Taps N Bar mades_ Inc. Ron FlfWd (800)852-TOPS xx 611 W24 1 s; International Baccalaureate Programme' June 6, 2024 To the esteemed City of La Quinta, La Quinta High School is looking forward to holding our annual Homecoming Parade. The route will run through the heart of Old Town. Parade participants plan to line up at 5 PM in front of the library. We would like to hold our parade on Wednesday, October 16, 2024, beginning at 5.30 pm and finishing at about 6:30 pm. La Quintal High School will collaborate with Tops N' Barricades to secure barricades and signage for traffic control to ensure the safety of the parade performers and guests. We estimate that there will be about 500 guests in attendance. La Quinta High School will provide a traffic control plan and all other permit requests. We will be mindful of the noise level. The sounds will be minimal, with the loudest sounds corning from hand performers. We will also use some portable speakers, but they are mild and do not put out disruptive or long-r urged sounds. e will be reaching out to La Quints schools and community organizations to participate in this event. Participants from various stakeholders will be a strong representation of this great city. Sincerely, Oran Jackson, Ed.D.