2024 05 20 ACSC Minutes Special MeetingCALL TO ORDER
ARTS AND COMMUNITY SERVICES COMMISSION
SPECIAL MEETING
MINUTES
MONDAY, MAY 20, 2024
A special meeting of the Arts and Community Services Commission (Commission) was
called to order by Chair Biondi at 4:00 p.m.
PRESENT: Commissioners Blakeley, Chiapperini, Shelton, Gordon, and Chair Biondi
ABSENT: None
STAFF PRESENT: Community Services Deputy Director Calderon, Community Services
Management Analyst Calderon, and Community Services Administrative Technician
Elizalde
PLEDGE OF ALLEGIANCE
Commissioner Shelton led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA — None
CONFIRMATION OF AGENDA — Confirmed
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS — None
CONSENT CALENDAR
1. APPROVE COMMISSION MEETING MINUTES OF MARCH 11, 2024
MOTION — A motion was made and seconded by Commissioners Blakeley/Chiapperini
to approve the Consent Calendar as submitted. Motion passed unanimously.
BUSINESS SESSION
1. RECOMMEND COMMUNITY AWARDS PROGRAM APPLICATIONS TO CITY
COUNCIL
Management Analyst Calderon presented the staff report, which is on file in the
Community Services Department.
The Commission discussed the order in which items related to the awards are to go
forward to Council; process once application form is approved by Council; and parental
consent for Junior awards (nominees under the age of 18 years of age).
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The Commission reached a consensus to add to the application form a line for
parent/guardian signature in consent for nominees under the age of 18.
MOTION — A motion was made and seconded by Commissioners Gordon/Shelton to
recommend Council approval of the Community Awards Program Applications as
presented. Motion passed unanimously.
STUDY SESSION
1. DISCUSS COMMUNITY AWARDS PROGRAM FRAMEWORK
Management Analyst Calderon presented the staff report, which is on file in the
Community Services Department.
The Commission discussed addressing this item at this meeting or holding it until the
anticipated three new Commissioners are appointed at the annual recruitment slated for
June 2024; existing Commissioners expressed their thanks to fellow Commissioners and
their expectation that newly appointed Commissioners will take their work forward, be
accountable to the work they have achieved, and accomplish the Commission's goals;
adding to the applications for new Commissioners, an informational sheet describing the
framework that has already been set forth by the Commission, and the path forward, as
to preclude starting over; new Commissioners will take it forward and fine-tune it as
needed; and addition a standing item under Commissioners' Items on the agenda so that
Commissioners can provide updates on their efforts.
The Commission reached a consensus to approve the program frameworks as presented
and bring it to the next meeting as a Business Session item for a formal vote.
2. DISCUSS ARTS AND COMMUNITY SERVICES COMMISSION GOALS AND
OBJECTIVES WORK PLAN
Management Analyst Calderon presented the staff report, which is on file in the
Community Services Department.
The Commission discussed appreciation of Council's change to the Commission's
regulations, purview, and objectives under Chapter 2.65 of the La Quinta Municipal Code;
including individual Commissioners' goals, i.e. the reason each sought to be appointed to
the Commission — importance of including Commission -initiated items/projects; meeting
quarterly has diminished Commissioners' sense of participation and accomplishment,
and changing to bi-monthly meetings may help Commissioners' feel reconnected and
useful; the goal of developing a pre -list of public art locations and general parameters of
size, shape, color, medium, etc. for art to be purchased for each site to be provided to
purchasers in advance; such list would empower Commissioners and allow them to visit
sites prior to purchases being made; Commissioners' desire to assist staff with specific
tasks and report back; new Commissioners may have a strong art background which is
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welcome, however, each Commissioner has the same decision-making authority
regardless of their area of specialized knowledge and expertise; requested a list of spaces
identified for future art; add to goals, an orientation for new Commissioners; a goal for
Commissioners to champion and promote withing their networks, the awards program;
regarding recreation, a goal to conduct surveys to understand usage and needs of
residents in conjunction with the City's recreation partners if necessary, followed by tasks
to determine how to provide services residents desire; and Commissioners necessity for
information on City's needs, staff's efforts such as instructor recruitment efforts — reports
on such at each Commission meeting so that Commissioners may assist.
The Commission reached a consensus to support the Commission subcommittee
recommendations, including goals and suggestions noted in the discussion above.
DEPARTMENTAL REPORTS
1. CULTURAL CAMPUS UPDATE — verbal update
The Commission discussed concerns about the Cahuilla garden; ability for additional
parking in the new design; honoring the mural with some tie-in to the interior courtyard;
and the great job being done by Museum staff.
COMMISSIONER'S ITEMS — None
ADJOURNMENT
There being no further business, a motion was made and seconded by Commissioners
Blakeley/Gordon to adjourn the meeting at 5:09 p.m. Motion passed unanimously.
Respectfully submitted,
MANUEL ELIZALDE, Administrative Technician / Commission Secretary
City of La Quinta, California
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