2024-25 Alzheimers Coachella ValleyMEMORANDUM
4 (Pea
- CALIFORNIA
DATE: August 23, 2024
TO: Christina Calderon, Community Services Deputy
FROM: Caroline Doran, Sr. Community Services Specialist
RE: Volunteer Service Agreement for Alzhiemers Coachella Valley offering free information workshops to the community.
Please list the Contracting Party / Vendor Name, any change orders or amendments, and the type of services to be provided. Make
sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
Approved by City Council on
City Manager's signing authority provided under the City's Purchasing & Contracting Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for
temporary employment positions.
Department Director's or Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less.
Procurement Method (one must apply):
Bid RFP RFQ 3 written informal bids
Sole Source ❑ Select Source Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
Agreement payment will be charged to Account No.: nia
Agreement term: Start Date 8/30/2024 8/30/2025
End Date
Amount of Agreement, Amendment, Change Order, etc.: $
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount, not individual
Amendments or Change Orders!
❑✓ Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: Oscar Mojica
Date:
9/5/2024
❑ Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant
FPPC regulation 18701(2)
Business License No. pending
•
Expires:
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
18495 Calle Tampico I La Quinta, California 92253 1160.777.7000 I www.laquintaca.gov
VOLUNTEER ORGANIZATION
SERVICE AGREEMENT
Alzheimer's Coachella Valley
Our organization, will provide volunteers to perform
only the services as outlined in the attached scope of work for the City of La Quinta
("City"). We understand that we will not be compensated for our work and we will
complete our organization volunteer duties in a responsible manner. If we decide to
discontinue our organization volunteer services, our contact person
, will notify Caroline Doran, City designee.
We understand and agree that:
No one in the group is to appear for volunteer service under the influence
of any drugs or alcohol.
• Our organization will provide the City with a roster of individual participants
including the names and hours worked.
• Our organization will report any injuries sustained by participants during
their volunteer activities to Caroline Doran, City designee immediately upon
occurrence.
• Our organization is responsible for directly supervising the activities of all the
individuals in our group who will be doing volunteer work, and therefore, in
consideration of our organization and members being permitted to perform
services on City property, our organization agrees to defend, indemnify, and
hold harmless the City and its officials, employees, and agents from any
damage claim or lawsuit for injury, illness, (including exposure to
communicable diseases, illnesses, or viruses), damage or other loss of any
kind to anyone including members of our organization that might arise out of
our activities or the actions of any individuals of our group, except for injuries
or damages caused by the sole negligence of the City.
Our organization has commercial general liability insurance of at least $1M
per occurrence / $2M general aggregate to cover our activities. A copy of the
certificate of insurance, the additional insured endorsement, naming the City
as an "additional insured," and a Primary and Non -Contributory endorsement
is attached.
• The City may terminate this agreement at any time without cause, and we
agree that we are volunteering our services at will and may be asked to
discontinue such without prior notice or reason.
This agreement will be in effect for the duration of our volunteer services or one year,
whichever is less, beginning on this date.
Dated this 30 day of August
Page 1 of 2
, 20 24 ,
CITY OF LA QUINTA,
a California Municipal Corporation
CHRISTINA CALDERON,
Community Services Deputy
Director City of La Quinta,
California
Dated:
ATTEST:
r 9/15/2024
MONIKA RADEVA, City Clerk
La Quinta, California
APPROVED AS TO FORM:
WILLIAM IHRKE, City Attorney
City of La Quinta, California
11
Alzheimer's Coachella Valley
Name of Organization
Authorized Signature on behalf of
Organization
Printed Name
_ /'C5*/1.)Gg41
Title
75105 Merle Dr, Palm Desert, CA 92211
Address
info@cvalzheimers.org
Email Address
(760) 776-3100
Phone Number
Page 2 of 2
SCOPE OF WORK
Alzheimer's Coachella Valley
Services Offered include free information to the public, and free workshops, and
participation in Health Fairs (Health & Wellness Day).
Date/Times: Will be determined by the representative from Alzheimer's Coachella
Valley and the Wellness Center Staff.
Location
Wellness Center room with tables and chairs will be provided for an information
table, and lectures.
(Wellness Center Staff will set up tables and tear down tables)