2024-25 CVRM - Homeless Prevention ServicesMEMORANDUM
DATE: August 20, 2024
TO: Jon McMillen, City Manager
FROM: Doug Kinley, Management Analyst
Cv 0"&V
CALIFORNIA -
RE: Coachella Valley Rescue Mission 2024-25 Homeless Prevention and Assistance Program Services Funding
Please list the Contracting Party / Vendor Name, any change orders or amendments, and the type of services to be provided. Make
sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
❑✓ Approved by City Council on August 6, 2024 - Business 1 (Housing Authority Special Mtg)
❑ City Manager's signing authority provided under the City's Purchasing & Contracting Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
❑ City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for
temporary employment positions.
❑ Department Director's or Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less.
Procurement Method (one must apply):
❑ Bid ❑ RFP ❑ RFQ ❑ 3 written informal bids
.❑ Sole Source ❑✓ Select Source ❑ Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
❑✓ Agreement payment will be charged to Account No.: 243-0000-60532
❑✓ Agreement term: Start Date 07/01/2024 End Date 06/30/2025
Amount of Agreement, Amendment, Change Order, etc.: $ 100,000
REMINDER: Signing authorities listed above are applicable on the acacrreaate Agreement amount, not individual
Amendments or Change Orders!
NOTE:
Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: Oscar Mojica Date: 8/21/2024
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant
FPPC regulation 18701(2)
Business License No.
Expires:
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
FY 2024/2025 MEMORANDUM OF UNDERSTANDING
BETWEEN
LA QUINTA HOUSING AUTHORITY AND
COACHELLA VALLEY RESCUE MISSION
This Memorandum of Understanding (the "Memorandum") is made by and between the
LA QUINTA HOUSING AUTHORITY, a public body, corporate and politic ("Authority"), and the
COACHELLA VALLEY RESCUE MISSION ("CVRM"), as of July 1, 2024, with respect to the
following:
RECITALS
WHEREAS, the Authority and City are interested in providing food and shelter to those in
need and, in that regard would like to support the Coachella Valley Rescue Mission;
WHEREAS, the CVRM agrees to use the Authority funding for homeless prevention
measures in eastern Coachella Valley and more specifically in the City of La Quinta this fiscal
year;
NOW, THEREFORE, the Authority and CVRM agree to the following:
1.0 TERM OF MEMORANDUM. The term of this Memorandum shall expire on June 30,
2025.
2.0 OBLIGATIONS OF THE PARTIES.
2.1 CVRM will provide food and shelter services through their program(s) located at 47-470 Van
Buren Street, Indio, CA 92201. CVRM shall provide the services set forth in Exhibit A attached
hereto and incorporated herein by this reference ("Scope of Services"). CVRM shall deliver to
the Authority periodic reports and compliance metrics as set forth in Exhibit B attached hereto
and incorporated by this reference ("Compliance Reports"). CVRM shall comply with all federal,
state, and local laws and regulations applicable to CVRM, the Scope of Services, and the use
of the Authority Financial Support Funds (as defined in Section 2.2 below) and the use of any
other public moneys (collectively, the "Compliance Requirements").
2.2 The Authority will provide financial support in a total amount of One Hundred Thousand
Dollars ($100,000) ("Authority Financial Support Funds") to CVRM. Provided CVRM complies
with its obligations under this Memorandum, the Authority shall disburse the Authority Financial
Support Funds no later than 10 days after the execution of this Memorandum. CVRM agrees to
provide the Authority with four (4) financial quarter Compliance Reports of that fiscal year with
reporting periods as follows: Q1 (July 1 — September 30), Q2 (October 1 — December 31) Q3
(January 1 — March 31) and Q4 (April 1 — June 30). All Authority Financial Support Funds shall
be used by CVRM for the Scope of Services and for no other purpose. If CVRM fails to timely
deliver a Compliance Report, the Authority may withhold an installment disbursement of the
Authority Financial Support Funds that has not yet been disbursed. If CVRM fails to comply with
any Compliance Requirements, the Authority may (i) withhold an installment disbursement that
has not yet been disbursed, (ii) order a return to the Authority of any portion or all Authority
Financial Support Funds that were not used in compliance with this Memorandum or any other
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Compliance Requirements, and/or (iii) seek any other rights or remedies available at law or in
equity.
3.0 INDEMNITY AND RELEASE. CVRM hereby agrees to indemnify, defend, and hold
harmless the Authority and its officers, employees, agents and independent contractors
(collectively, "Indemnitees") from and against any and all of claims, causes of action, obligations,
losses, liabilities, judgments, or damages, including reasonable attorneys' fees and costs of
litigation (collectively "Claims") arising out of and/or in any way relating to CVRM's activities in
the performance of this Memorandum, or to CVRM's acts and/or omissions in providing or
administering the same, excepting only those claims, actions, obligations, losses, liabilities,
judgments, or damages arising out of the sole negligence, active negligence or willful misconduct
of the Authority.
4.0 CVRM INSURANCE OBLIGATIONS. Without limiting the indemnification provisions
provided herein, CVRM, at its sole expense, shall obtain and keep in force during the term of
this Memorandum and any extensions thereof, a policy or policies of general liability insurance
covering all injuries to persons and damage to property occurring in, upon or about the CVRM
facility(ies) resulting from any actions or omissions of CVRM or any use of the CVRM facility(ies),
or the CVRM's invitees in accordance with the terms of this Memorandum. The policy or policies
evidencing such insurance shall name the Authority and its officials, officers, employees, and
agents, as additional insureds, shall provide that same may not be cancelled or amended without
thirty (30) days prior written notice to the Authority, and shall provide for a combined single limit
coverage of bodily injury and property damage in the amount of not less than Two Million Dollars
($2,000,000). Such policy or policies shall be issued by an insurance company licensed to do
business in the State of California and be rated A -/VIII or better by ambest.com. Prior to the
date of this Memorandum, and upon renewal of such policies, CVRM shall submit to the Authority
certificates of insurance and any applicable endorsements evidencing that the foregoing policy
or policies are in effect. The coverage contemplated in this paragraph will be primary and the
Authority's coverage will not contribute. CVRM shall provide workers' compensation insurance
in accordance with California law.
5.0 ADDITIONAL PROVISIONS.
5.1 In all cases, the language in all parts of this Memorandum shall be construed according
to its fair meaning and not strictly for or against either party, if being agreed that the parties or
their agents have all participated in the preparation of this Memorandum.
5.2 This Memorandum contains the entire agreement of the Parties and supersedes any prior
oral or written statements or agreements between the Parties regarding the operation of the
CVRM.
5.3 No termination of this Memorandum shall release either party from any liability or
obligation hereunder resulting from any acts, omissions or events happening prior to the
termination of this Memorandum.
5.4 In the event either party brings any suit or other proceeding with respect to the subject
matter or enforcement of this Memorandum, the prevailing party (as determined by California
law) shall, in addition to such other relief as may be awarded, be entitled to recover reasonable
attorneys' fees, expenses and costs of suit or investigation as actually incurred (including,
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without limitation, reasonable attorneys' fees, expenses, and costs incurred in establishing the
right to indemnification).
[signatures on next page]
Page 3 of 7
IN WITNESS WHEREOF, Coachella Valley Rescue Mission and La Quinta Housing Authority,
have executed this Memorandum as evidenced by the signatures contained below:
LA QUINTA HOUSING AUTHORITY
By:
JO LLEN, Executive Director
Dated: 0 IUZA,
ATTEST:
—A604�1
By: _
MONIKA RAD VA, A6thority Secretary
APPROVED AS TO FORM AND CONTENT:
WILLIAM H. IHRKE, Authority Counsel
COACHELLA VALLEY RESCUE
MISSION
By:a�X�– �L
Name:C'&V-kOJ6 oiy Y-�
Title: G o Cl -qeq V& b\ a civ V,
Address: U -7-Q-70 VUyi6U,y-QJ'�,k-
City, State, Zip: ��d l�} i �t of 2 2 0
Email: k7tl��,f+ cfl �VCy✓t . Ur�
Dated: 'T � (`Y2
Page 4 of 7
Scope of Services
Provide homeless prevention assistance to those on the east side of the Coachella Valley,
and more specifically in the City of La Quinta, who are at risk of homelessness by providing face-
to-face or telephone outreach, shelter (emergency and/or permanent), employment services,
emergency rental and utility service assistance, or other supportive services and resources to
help individuals stay in their current home such as food distribution, free childcare, health clinics,
and education.
* Emergency rental assistance is to be issued for no more than one month's actual rent in the
rears, which cannot be above the fair market rate for the occupied unit. To be eligible for rental
assistance the household must have a verifiable three day pay or quit notice and landlords must
be contacted to ensure that they will accept payment to bring the household to a state of good
standing. To receive utility assistance households must have a verifiable shutoff notice for cost
for, electric, gas, and/or water. These funds cannot be used for reconnection. Both rental and
utility assistance can only be received once per MOU term, per household. Recipients of
emergency aid must demonstrate financial ability to sustain household finances after aid has
been received by presenting pay stubs, bank records or other supporting documents. All
assistance payments are to be made out to verified landlords and utility companies only.
**Please note priority is to be given to verified La Quinta residents for both types of emergency
services.
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EXHIBIT B
City of La Quinta Reporting Metrics Eastern Valley Services Only
(East of Cook Street)
Provide homeless outreach via face to
face and/or phone:
Number of completed interactions.
Number of Referrals/Resources
provided (Provide narrative of what
type of Resources used
Provide homeless prevention
assistance to those who are at risk of
homelessness through, emergency
rental and utility assistance, or other
directly provided resources to stay in
current home such as Food
Distribution, Free Child Care, Health
Clinic, Education, etc. resulting in
successful diversion.
Provide type of Resources used:
Emergency rental and utility
assistance:
Rental — Households served
Expenditures
Rental — La Quinta Households
Expenditures
Utility — Households served
Expenditure
Utility — La Quinta Households served
Expenditures
Sheltering:
How many Individuals who were safely
sheltered
Units of face-to-face case management
Number of clients assessed by case
manager.
Number of individuals placed into
housing.
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Provide Rapid Rehousing or similar
type placement.
Number placed.
Housing Stability/ Three month follow
up after financial support ends.
Provide Employment Services:
Description of direct Employment
Services offered
(Submit narrative of what direct
services are provided)
Number of Individuals served
Units of Service
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City of La Quinta
BUSINESS SESSION ITEM NO. 1
HOUSING AUTHORITY SPECIAL MEETING: August 6, 2024
STAFF REPORT
AGENDA TITLE: APPROPRIATE FUNDS AND APPROVE FUNDING TO PROVIDE
ASSISTANCE TO AREA HOMELESS SERVICE PARTNERS FOR LOCAL HOMELESS
PREVENTION PROGRAMS FOR FISCAL YEAR 2024/25
RECOMMENDATION
Appropriate funds of $50,000 from the Low -Mod Housing Authority fund to account number
243-0000-60532; and approve funding to provide $300,000 in assistance to local homeless
service providers and homeless prevention partners — Coachella Valley Rescue Mission ,
Martha's Village and Kitchen, and Coachella Valley Association of Governments for fiscal
year 2024/25.
XECUTIVE SUMMARY
• Since fiscal year (FY) 2016/17, the annual budget of the La Quinta Housing
Authority (Authority) has incorporated funding to assist local homeless service
providers and homeless prevention partners as these services positively impact the
City and the greater Coachella Valley community.
• Historically, the Authority and City, collectively, have provided funding of $100,000
per FY to the Coachella Valley Rescue Mission (CVRM), Martha's Village and
Kitchen (MVK), and the Coachella Valley Association of Governments (CVAG), and
staff recommends the same funding allocation for FY 2024/25.
• On March 13, 2024, the Housing Commission reviewed and recommended the
Authority approve the funding as presented.
FISCAL IMPACT
The Authority's FY 2024/25 budget appropriated $250,000 in the Low -Mod Housing
Authority fund, account number 243-0000-60532.
On July 15, 2024, Assembly Bill 1782: Redevelopment: successor agencies: Low- and
Moderate -Income Housing Asset Fund (Stats. 2024, Ch. 85, Ta) (AB 1782) was approved
by the Governor and filed with the Secretary of State, amending Section 34176.1 of the
Health and Safety Code by increasing the maximum amount allowed to be expended
annually of these funds for homeless prevention services from $250,000 to $500,000 per
FY.
Staff requests the Authority appropriate an additional $50,000 from the Low -Mod Housing
Authority fund to account number 243-0000-60532, for a total FY 2024/25 budget of
$300,000.
BACKGROUND/ANALYSIS
The Authority annually allocates funding for local homeless service providers and homeless
prevention partners in the Coachella Valley.
Staff recommends providing equal contributions of $100,000 to CVRM, MVK, and CVAG,
as these organizations have a track record of serving the City and the greater Coachella
Valley area and assisting with critical homeless relief efforts. Each organization is required
to provide a quarterly report on the use of the funds, including the number of individuals
from La Quinta that were assisted and the services they utilized.
The Authority is able to provide this assistance pursuant to California Health and Safety
Code's Community Development and Housing law. On July 15, 2024, AB 1782 was
approved by the Governor and filed with the Secretary of State, amending Section 34176.1
of the Health and Safety Code and increased the maximum amount allowed to be
expended annually of these funds for homeless prevention services to $500,000 per FY.
This law has been amended to state if the Housing Successor (the Authority) has fulfilled
certain obligations, the Authority may expend up to $500,000 dollars per FY for homeless
prevention and rapid rehousing services for individuals and families who are homeless or
would be homeless but for this assistance, including the provision of short-term or medium-
term rental assistance, contributions toward the construction of local or regional homeless
shelters, housing relocation and stabilization services including housing search, mediation,
or outreach to property owners, credit repair, security or utility deposits, utility payments,
rental assistance for a final month at a location, moving cost assistance, and case
management, or other appropriate activities for homelessness prevention and rapid
rehousing of persons who have become homeless.
A Memorandum of Understanding (MOU) (Attachments 1-3) is signed by all providers,
stipulating annual and quarterly reporting requirements.
ALTERNATIVES
The Authority may further adjust the various appropriations, elect not to support this funding
option, divert funds to other organizations, or save funds for future projects; however, since
these organizations have consistently provided support for our community, provided annual
reports showing the contributions directly support the surrounding communities and La
Quinta residents in need, and rely on these contributions for overall operation, staff does
not recommend an alternative.
Prepared by: Doug Kinley, Management Analyst
Approved by: Gilbert Villalpando, Director of Business Unit and Housing Development
Attachments: 1. CVAG MOU
2. MVK MOU
3. CVRM MOU