2024-25 RIVCO Emerg Mgmt Dept - Emerg Services Coordinator Amend 1Agreement No. EM -23-130-A1
AMENDMENT NO. 1 TO THE AGREEMENT FOR EMERGENCY SERVICES COORDINATOR
SERVICES BETWEEN THE COUNTY OF RIVERSIDE
AND THE CITY OF LA QUINTA
This First Amendment to the Agreement (the "Amendment") is entered into by and
between the County of Riverside ("County") and the City of La Quinta ("City").
RECITALS
WHEREAS, COUNTY and CITY entered into the Agreement for Emergency Services
Coordinator (ESC) Services, effective from November 13, 2023, through June 30, 2024; and
WHEREAS, CITY now desires to renew the Agreement for an additional one-year term
through June 30, 2025; and
WHEREAS, CITY now desires to change between the Level of Service options set forth in
Exhibit B from Option C: 50% Dedicated to Option B: ESC Services Shared;
NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of
which is hereby acknowledged, COUNTY and CITY agree as follow:
1. The above recitals are true and correct and are incorporated herein by reference.
2. Section 1 of the Agreement is amended to extend the termination date from June 30,
2024, to June 30, 2025.
3. Section 1.1 of Exhibit B, Payment Provisions, shall be deleted in its entirety and
replaced with the following:
"1.1 The following chart summarizes the annual rates to be charged by County for
services pursuant to this Agreement (refer to Attachment 1 for details). The City's
selected option is indicated:
Option
Item Description
Quarter 1
Quarter
Quarter
Quarter4
Total
("X")
Jul -Sept
2 Oct-
3 Jan-
Apr -Jun
Dec
Mar
Option A:
$5,000
$5,000
$5,000
$5,000
$20,000
Base Services
X
Option B:
$11,250
$11,250
$11,250
$11,250
$45,000
(7/1/24-
ESC Services Shared
6/30/25)
(City Pop< 50,000)
Agreement No. EM -23-130-A1
4. Section 1.2 of Exhibit B, Payment Provisions, shall be amended to add the following
sentence at the end of the section:
"1.2 The compensation payable to County for all services as set forth in this Agreement
for the period commencing on or after July 1, 2024, and running through June 30, 2025,
is forty-five thousand dollars ($45,000)."
5. All other terms and conditions of the Agreement not modified herein shall remain
unchanged and in effect. If any provisions of this Amendment or the Agreement shall
be determined to be illegal or unenforceable, such determination shall not affect any
other provision of the Agreement and all such other provisions shall remain in full force
and effect. The language in all parts of the Agreement shall be construed according to
its normal and usual meaning and not strictly for or against either party.
Signatures on following page
W
Option B:
$16,250
$16,250
$16,250
$16,250
$65,000
ESC Services Shared
{City Pop> 50,000
X
Option C:
$20,000
$20,000
$20,000
$20,000
$80,000
(11/13/23-
50% Dedicated
6/30/24
Option D:
$40,000
$40,000
$40,000
$40,000
$160,000
100% Dedicated
4. Section 1.2 of Exhibit B, Payment Provisions, shall be amended to add the following
sentence at the end of the section:
"1.2 The compensation payable to County for all services as set forth in this Agreement
for the period commencing on or after July 1, 2024, and running through June 30, 2025,
is forty-five thousand dollars ($45,000)."
5. All other terms and conditions of the Agreement not modified herein shall remain
unchanged and in effect. If any provisions of this Amendment or the Agreement shall
be determined to be illegal or unenforceable, such determination shall not affect any
other provision of the Agreement and all such other provisions shall remain in full force
and effect. The language in all parts of the Agreement shall be construed according to
its normal and usual meaning and not strictly for or against either party.
Signatures on following page
W
Agreement No. EM -23-130-A1
IN WITNESS WHEREOF, the Parties hereto have caused their duly authorized
representatives to execute this Amendment.
County of Riverside
By: — —
Bruce Barton, Director
Emergency Management Department
Dated: Oct 17, 2024
APPROVED AS TO FORM:
Minh C. Tran
County Counsel
By: .''4� --I-
Melissa R. Cushman
Deputy County Counsel
Cit f La Quinta
By:
Jon Mc n, City Manager
Dated:
ATTEST:
APPROVED AS TO FORM:
William H. Ihrke, City Attorney
CONSENT CALENDAR ITEM NO. 17
City of La Quinta
CITY COUNCIL MEETING: September 17, 2024
STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR
EMERGENCY SERVICES COORDINATOR SERVICES WITH COUNTY OF
RIVERSIDE EMERGENCY MANAGEMENT DEPARTMENT
RECOMMENDATION
Approve Amendment No. 1 to the Agreement for Emergency Services Coordinator
Services with County of Riverside Emergency Management Department to continue with
part-time Emergency Service Coordinator position; and authorize the City Manager to
execute the amendment substantially in the form attached, allowing for minor and non -
substantive changes.
EXECUTIVE SUMMARY
• County of Riverside (County) through its Emergency Management Department
(EMD), provides emergency management services to cities.
• In November 2023, the City executed an agreement with the County for a part-
time Emergency Service Coordinator (ESC) for active management of prevention,
preparedness, recovery, and response to emergencies.
• The ESC is the City's emergency management point of contact and is responsible
for the coordination of emergency services matters including training of City staff
and residents, and represents the City at meetings, events, and functions.
FISCAL IMPACT
In fiscal year (FY) 2023/24 the cost for EMD services with the part-time ESC was
approximately $51,000. The proposed amendment is to continue these services in FY
2024/25 with a part-time ESC for a cost of $45,000. Funds are available in the General
Fund — Fire Budget for FY 2024/25.
BACKGROUND/ANALYSIS
In the event of an emergency, the City and its employees must do everything possible to
protect and preserve residents' safety. An ESC is vital to emergency planning, staff
training, community outreach, coordinating exercises, grant management, emergency
response, and post -event recovery. Due to current job market trends, the hiring of a full -
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time ESC, has not been feasible; similarly, the County of Riverside currently can only offer
a part-time ESC.
The part-time ESC will be dedicated to the City for 8 -hours a week; this person would be
responsible for the following services, outlined in detail in Exhibit A from original
agreement:
1.1 Comprehensive emergency management program: The ESC will coordinate a
comprehensive program with the overall mission of serving the public to
effectively support and recover from a major emergency or disaster, utilizing all
standards and applicable laws and regulations within the discipline of
emergency management.
1.2 Point of contact: The ESC is the City's emergency management point of
contact and will be responsible for the coordination with all City personnel and
departments, and represents the City at all meetings, events, functions, etc.,
as required.
1.3 Collaboration: The ESC will partner with all local, county, state and federal
government agencies, special districts, the private sector, community entities,
volunteer and non-profit organizations as necessary in all phases of emergency
management.
1.4 Service to Public: The ESC will provide service to the public on matters covered
in this Agreement consistent with established policies and procedures that
promote courteous, efficient service and good public relations.
The ESC would work 8 -hours a week at City Hall and be available when not on-site to
support city staff in the delivery of critical emergency services.
ALTERNATIVES
As County EMD is a qualified service provider with specialized knowledge of emergency
management response and the City must provide emergency service management, staff
does not recommend an alternative.
Prepared by: Lisa Chastain, Public Safety Management Analyst
Approved by: Martha Mendez, Public Safety Deputy Director
Attachment: 1. Amendment for Emergency Services Coordinator with County
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