Proposal - Becky Caha�r -`•\ - T
QUALIFICATIONS TO PROVIDE
HOUSING COMPLIANCE AND
MONITORING SERVICES
BECKY CAHA
La Quinta Housing Authority
P.O. Box 1504
78-495 Calle Tampico
La Quinta, CA 92253
November 9, 2012
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9812 Continental Drive
Huntington Beach, CA 92646
760.900.9668
cahabecky@gmail.com
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November 9, 2012
Ms. Debbie Powell, Economic Development/Housing Manager
CITY OF LA QUINTA, CITY MANAGER'S OFFICE
78-495 Calle Tampico
La Quinta, CA 92253
SUBJECT: PROPOSAL FOR HOUSING CONSULTANT SERVICES
Dear Ms. Powell:
Via Overnight Mail
Thank you for the opportunity to present this letter of qualifications and proposal for housing
compliance and monitoring services to the La Quinta Housing Authority (Authority). It has been
my pleasure to provide these services for the City of La Quinta (City), the former La Quinta
Redevelopment Agency (Agency) and currently, the Authority for over 20 years through my
employment with Rosenow Spevacek Group until May 31, 2012, and since June 1, 2012 as an
independent contractor with the Authority.
My experience with the City and Authority makes me uniquely qualified to provide the Authority
with the services requested in the Request for Proposals. I have a clear understanding of the
need for compliance in all aspects of the Authority's affordable housing programs, as well as a
good working relationship with realtors, lenders, property owners, and Authority staff. This will
allow the administration of these programs to continue seamlessly without any downtime.
The following describes some of my recent related experience and references with the La Quinta
Housing Authority:
Affordable Housing Program Administration — City of La Quinta
During the past twenty years, I have provided complete administration services of administering
their respective affordable housing programs including, managing its single-family and
multifamily residential rehabilitation loan programs, mobile home conversions, and acquisitions
of dilapidated properties for refurbishment and resale. I have assisted property owners in the
refinancing of their homes, selling of their properties to qualified buyers, verification of all
ownership and income qualifications to ensure compliance with all applicable restrictions.
Below are references of those I have worked with on the Authority's housing programs:
Jim Cathcart
La Quinta Palms Realty
(760) 564-4104
Cathy Boyd
Solaris Escrow
(760) 776-5770
The following scope of services outlines those duties and time requirements which I propose to
continue to provide for the Authority.
SCOPE OF SERVICES
1. 2nd TRUST DEED PROGRAM & OTHER LOAN PROGRAMS
A Application Processing
For all the Authority's 2nd Trust Deed Programs - review any potential
applicants for resales (this includes Watercolors, 2nd Trust Deed Home
Purchase Loans, Miraflores, Authority Resales, and Habitat, as well an any
additional projects that may come online throughout the term of the contract
with the Authority). Coordinate with realtors and escrow/title on processing
purchases. (Estimated time required — 5 hours per month)
B. Subordination Review/Approval/Processing
i. 2nd TD Programs - Review current loan applications and verify whether or
not refinance is allowable under terms of the particular program;
coordinate with lender and escrow in processing subordination agreements
and preparing said agreements for signature. (Estimated time required —15
hours per month)
ii. Sewer Subsidy Loans - coordinate with lender and escrow to prepare
subordination agreements for signature. (Estimated time required — 2 hours
per month)
C. Payoff Processing
i. 2nd TD Programs - verify whether or not loan can be paid off - if allowed -
work with lender, escrow and property owner to determine payoff amount
and prepare the necessary payoff documents and insure that the Authority
receives payment. (Estimated time required — 5 hours per month)
ii. Sewer Subsidy Loans - coordinate with lender, escrow and property owner
to determine amount of repayment, prepare necessary payoff documents,
and insure that Authority receives payment. (Estimated time required — 1
hour per month)
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D. Phone Call/Inquiries
i 2nd TD Programs - Consists of phone calls from realtors, property owners,
lenders, general public on the terms and conditions of various properties
within the Authority's housing program. Involves reviewing restrictions,
determining potential resale prices, refinancing limitations, payoff
limitations. (Estimated time required — 30 hours per month)
ii. Sewer Subsidy Loans - primarily property owners wishing to receive
information on how much time is left on their subsidy loan, what would be
involved in repayment, and what the restrictions are for refinancing or
selling their property. (Estimated time required — 2 hours per month)
II. COMPLIANCE MONITORING (conducted once a year)
A. 2nd Trust Deed Programs - Annually mail out recertification letters to all
property owners to verify that they still reside on the property, research with
County in the event of returned letters, or discrepancy of mailing addresses to
verify the owner occupancy of property. (Estimated time required — 20 hours
annually preformed in January)
B. Sewer Subsidy Program - annual letters mailed out to recertify income levels of
participants. In the event of a participant being over -income - preparing the
necessary payoff schedule. Prepare all release documentation necessary for the
properties that have reached their 15 year maturity date. (Estimated time
required —10 hours annually preformed in January).
III. MULTIFAMILY/RENTAL PROPERTIES
Verify the continued compliance of the Agency's multifamily rental properties.
Verification of income levels of tenants, and rental amounts to verify each project is still
within compliance. (Estimated time required —15 hours annually preformed in April)
IV. OTHER SERVICES
A. Recording Reconveyances - Sewer Subsidy Program (term expiration) - At the
end of each year - arrange for the preparation and recordation of the necessary
reconveyance documents for those properties that have completed the 15 -year
term of the sewer subsidy program. (Estimated time required — 5 hours annually
preformed in January/February)
B. Residential Rehabilitation Loan Program - Monthly process payments of the loan
repayments for the loan programs - monitor the repayment schedule.
(Estimated time required —1 hour per month).
Again, I am prepared to alter my scope of services to accommodate any changes in services the
Authority deems appropriate.
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FEE PROPOSAL
Below is my fee proposal based upon compensation on a time and materials basis. My hourly
rate for this engagement is $75 per hour. The estimate below is provided for a period of 12
months assuming all services noted in the Scope of Services. It is anticipated that these services
could be provided for an estimated NOT TO EXCEED FEE of $59,775.
Estimated Budget:
LA GUINTA HOUSING AUTHORITY
Housing Program Administration Monthly Budget
Jan -13 FM -13 Mar -19 Apr -13 May -13 Jun -13 Jul -13 Aug -13 5ep-13 01t-13 Nov -13 Gee -13
2n0 Trust Geed Program Havre $$ Amour Hoes S3 Amour Hours 33 Amour. taws s 33 Amour Flours 58 Amount Flcum SS Amon Houma 35 Amour Hours S3 Amour. Hove 35 ;unmet Hours 33 Amount Hours Mous
Applcaton Ploe c -Resales of Covenanted Promotes 5 375 5 375 5 375 5 375 5 $ 375 5 $ 375 5 3 375 5 375 5 5 375 5 375 5 375 5 375
Su[or6vmhn Rmnew/Approssalamessem5515 1.125 15 1,125 15 1,125 15 1,125 15 f 1.125 15 $ 1,125 15 f 1,125 15 1.125 15 $ 1.125 15 1,125 15 1,125 15 1.125
Petofl 7410616195 5 375 5 375 5 375 5 375 5 f 375 5 $ 375 5 $ 375 5 375 5 3 375 5 375 5 375 5 375
Mase U000eunes 30 2,250 30 2,250 30 2,250 33 2250 30 $ 2,250 30 3 2,293 30 3 2250 30 2,250 30 3 2,250 30 2,250 33 2,250 33 2,250
Owrers4p Recerofcat fl Cormier -co Mlrulareg 3) 1.500 - 3 5 S S
Prm®bg of ReM5 Loan Payment 1 75 1 75 1 75 1 75 1 $ 75 1 $ 75 1 3 75 1 75 1 3 75 1 75 1 75 1 75
TOTAL 75 5,700 56 4300 56 4,200 56 4,200 56 $ 4200 33 $ 4,200 56 3 4,200 33 4.200 66 5 4,200 56 4,354 56 4.200 56 4200
Sewer Subsidy Program
S,rNrrbtrr Review/Approve VPersmmsg 2 150 2 f 150 2 3 150 2 150 2 f 190 2 3 150 2 f 150 2 3 110 2 3 150 2 3 150 2 3 150 7 150
Pa)R Ramsay) 1 75 3 75 Ef 75 1 75 1 3 75 1 $ 75 1 $ 75 13 75 1 3 75 •f 75 1 f 75 1 75
Phone Callallrq ivies 2 150 7 f 150 7 f 150 2 150 2 3 150 7 $ 150 2 $ 150 2 3 150 2 3 150 2 S 150 2 3 150 2 150
Income and Orrartrsp Race:tilbbon Conte Moatonrg 10 750 f - 3 - 3 - 3 - $ - f - f - $ - f - -
Recording Recorn0pnres- Seaver Subsidy Program 5 375 3 3 - - f f 3 • 3 f 3 3
TOTAL 20 1,500 6 3 975 5 3 375 5 975 5 3 375 6 3 376 5 3 375 5 8 975 5 3 975 5 8 375 5 f 375 5 975
MUItiIriy / Rental Properties
Compfarce Ramat bon of Tenant RMal Ebg,LTn Status 15 3 2,250
TOTAL 15 3 2260
ANNUAL TOTAL FOR HOUSING PROGRAMAOMINISTRATSN 96 f 7,200 41 3 4.575 61 f 4,575 76 f 6,825 61 3 4.575 61 3 4.576 61 3 4.575 61 3 4.575 61 3 4,575 61 3 4,576 61 3 4,575 61 3 4,575 f 9,775
Invoices
Invoices will be submitted at the end of each month. Expense charges will be kept to a
minimum, and will be billed at cost only. I will not charge for my notary services, phone charges,
or mileage within Southern California. I will charge for postage, outside services and copying
charges for more than 5 copies.
Insurance
I currently have insurance that covers these services, and will upgrade my insurance to meet the
Authority's requirements throughout the term of my contract.
Thank you for this opportunity to provide the Authority with my qualifications for these services.
I am hopeful that the working relationship that is currently in place can continue. Please feel
free to contact me with any questions or if you require any additions/subtractions to the Scope
of Services. You can reach me at (760) 900-9668 and my email is cahabecky@gmail.com.
cerely,
aii,}
Becky Cah6
Housing Program Consultant
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