SPEV 2024-0011 Open Houses (3) @ PGA West Signature (10.04.2024)r
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October 4, 2024
CASE NUMBER
Special Event Permit 2024-0011
ACTIVITY/EVENT
Open House
October 18-20, 2024
55710 Isleworth
55757 Isleworth
80031 Champions Way
APPLICANT
Mike Mazmanian
VARE Properties
78140 Calle Tampico #103 Unit
La Quinta, CA 92253
APPROVAL
The Design and Development Department has reviewed Special Event Permit 2024-0011,
pursuant to LQMC Section 9.100.130 (Special events — Nonresidential), and has approved
the permit subject to Conditions of Approval, based on the following Findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event. The event consists of a small corporate
sponsored gathering with 50 guests and a small number of food and drink vendors.
The event will include one tent, cornhole games, and one small speaker.
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance. VARE Properties will provide this support and have 3 golf carts that will
be used to shuttle attendees from nearby homes in the Signature development.
Attendees are not allowed to park on the street in front of neighboring residences.
C. Fire protection plans and facilities have been provided and reviewed to the
satisfaction of the fire marshal.
D. Security plans and facilities have been provided and reviewed to the satisfaction of
the sheriff.
E. Public roadways providing access to the event are capable of accommodating the
anticipated traffic volumes in a reasonable and safe manner with minimal disruption
to local traffic circulation.
8495 Calle Tampico I La Quinta, California 92253 1160.111.7000 I www,laquintaca,gov
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This approval authorizes the applicant to conduct the event pursuant to compliance with all
conditions of approval of this permit. The applicant must obtain any permits, as may be
required below, in order to physically set up the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. The applicant agrees to indemnify, defend and hold harmless the City of La Quinta
("the City"), its agents, officers and employees from any claim, action or proceeding
to attack, set aside, void, or annul the approval of this temporary use permit. The City
of La Quinta shall have sole discretion in selecting its defense counsel. The City shall
promptly notify the applicant of any claim, action or preceding and shall cooperate
fully in the defense.
2. The event is approved for October 18-20, 2024, from 7:00 am — 9:00 pm. The total
number of event attendees shall not exceed 50 on-site at any given time. The
applicant is required to maintain a count of all event attendees on-site at all times
during the event. The event count shall be maintained by the applicant and made
available upon request by the Police Department, Fire Department, and/or City Staff.
The Police department and/or Fire Department can request reduction of total event
participants if the number of participants is detrimental to the health, safety, and
general welfare of the community in the area of the proposed event.
3. The applicant shall provide notification of the event to properties and Home Owners
Associations within the surrounding area. Notification should include date, time,
event scope, and contact information.
4. Applicant shall provide the Design and Development Department with list of
contact(s) who will be on site during all event hours. Contact(s) will be responsible
to respond to calls or complaints regarding the condition, operation, or conduct of
event in a timely and appropriate manner. Contact information shall be provided to
Design and Development Department by October 11, 2024.
5. The applicant shall obtain all other applicable permits, if required, from the
appropriate agencies (i.e. Fire Department, Building Department, Sheriff's
Department, etc.). Building permits are required for all structures, including tents and
canopies, and portable generators.
6. Special Inspection permit (with engineering) is required if the proposed tent is over
120 square feet and intended for the gathering of 10 or more occupants.
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78495 Calle Tampico Ila Quinta, California 92253 1160.711.7000 I www.laquintaca.gov
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7. The applicant shall obtain an encroachment permit for off-site signs and traffic
controls placed within the City's right-of-way. Encroachment permit shall include all
applicable insurance, to be provided by City Risk Manager and Public Works.
8. All vendors shall obtain a City Business License. The serving of food and alcoholic
beverages during the event shall be subject to the rules and requirements of the
Riverside County Health Department and State of California Alcoholic Beverage
Control, respectively. Vendors shall have Business Licenses approved prior to the
date of the event.
9. Vehicle parking restrictions shall be observed on one side of each street and at each
street end as identified by the no -parking signs and red curbs.
Completion/confirmation during the event:
10. The set-up and operation of the event shall be consistent with the attached exhibits
and event information on file.
11. The applicant shall conform to the City's Noise Ordinance (Municipal Code Section
9.100.210) and specifically the following noise limitations during the event:
Before 10:OOpm: Sixty-five decibels (65 dB(A))
After 10:OOpm: Fifty decibels (50 dB(A))
If the noise consists entirely of impact noise, speech or music, or any combination
thereof, each of the noise levels specific above shall be reduced by five dB(A).
12. Food Trucks: Food trucks were not included with the event description of
activities and shall not be servicing the event.
13. Fireworks/Pyro/Fire Performers: None proposed/permitted.
14. No fireworks, or open flame, or any other device emitting flame or fire or creating a
glow capable of igniting combustibles shall be permitted.
15. Surrounding roadways and intersections shall remain readily accessible for passage
of emergency response vehicles and private vehicles. There shall be no queuing of
vehicles along all surrounding roads for the purposes of dropping off for, picking up
for, or entering the event.
16. Roadways/traffic aisles to structures and activities in and around the event will be
maintained accessible to emergency vehicles at all times. Parking monitors shall wear
18495 Calle Tampico I to Uinta, California 92253 1160.111.1000 I www.laquintaca.gov
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light-colored clothing and reflective vests as needed. Flashlights shall be used after
dusk.
17. The event is subject to spot inspections by the Police Department, Fire Department,
and/or City staff to ensure compliance with the conditions of this letter.
Completion/confirmation after the conclusion of the event (if necessary):
18. The event site shall be left clean and in its original manner after the event. All event
areas shall be left free of debris after the event concludes by 10 pm on Sunday,
October 20, 2024.
19. Any damage to public hardscape caused by this event shall be repaired as directed
by the City Engineer. This includes but is not limited to sidewalks, curb and gutter,
landscaping, and pavement especially within the surrounding public streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this event, the applicant agrees to indemnify, defend and hold harmless the City
of La Quinta ("the City"), its agents, officers and employees from any claim, action or
proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The
City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall
promptly notify the applicant of any claim, action or preceding and shall cooperate fully in
the defense.
The City may elect to add Conditions to this application request to mitigate any problems
that arise not previously addressed herein.
Sijifredo Fernandez,
Associate Planner
Design and Development Department
Attachment: Approved Site Plan and Event Description
Cc: Danny Castro; Director, Design and Development Department
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18495 Calle Tampico Ila Quinta, California 922531160.1113000 I www.laquintaca.gov
2024 OPEN HOUSE EVENT SCHEDULE
FRIDAY - 10/18/2024
3 PM - 9 PM: Check In
6 PM - 9 PM: Welcome Happy Hour
Networking
Music
Food and Beverages
Videography
SATURDAY - 10/19/2024
7 AM - 8 AM: Sunrise Yoga
8:30 AM - 10 AM: Check In & Breakfast
10 AM - 11 AM: Real Estate Fireside Chat
11 AM - 3 PM: Main Activities
Tacos & Beverages
Cornhole
On-site putting
Music
Networking
Videography
Interviews
Content Creation
Photos
Game Competition for VIP Dinner Award
3 PM - 5 PM: EVENT BREAK
5 PM - 6:30 PM: VIP Dinner (only 10 attendees)
7:30 PM - 9PM: Music Entertainment
SUNDAY - 10/20/2024
7 AM - 8 AM: Sunrise Yoga
8:30 AM - 10 AM: Breakfast
8:30 AM - 9 PM: Check In
10 AM - 11 AM: Real Estate Trivia Competition
11 AM - 3 PM: Main Activities
Hamburgers/Hotdogs & Beverages
Cornhole
On-site putting
Music
Networking
Videography
Event Reflections
Content Creation
2024 OPEN HOUSE EVENT SCHEDULE
Photos
Games Competition for VIP Mixology Class Award
3 PM - 5 PM: EVENT BREAK
5 PM - 6:30 PM: VIP Mixology Class (only 10 attendees)
7 PM - 8:30 PM: Music Entertainment
8:30 PM - 9 PM: Event Finale - Grand Prize Reveal
9 PM - 10 PM: Clean Up
THIS MAP WAS PREPARED FOR ASSESSMENT PURPOSES ONLY. NO LIABILITY
IS ASSUMED FOR THE ACCURACY OF THE DATA SHOWN. ASSESSOR'S PARCEL
MAY NOT COMPLY WITH LOCAL LOT -SPLIT OR BUILDING SITE ORDINANCES.
PGA WEST'
Signature Properties
1 Crystal Springs
55710 Isleworth
2 Vista Santa Rosa
55757 Isleworth
3 Casa Mirage
80031 Champions Way
Corn hole ■ Tent
Event date: Oct 18th - 20th
ASSESSOR'S MAP BK775 PG.42
Riverside County, Calif.
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Legend
Lot Lines
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Reference R.O.W
• - - - • Other Easements
Lease Area
Subdivision Tic Mark
Curbs
PLANNING APPROVAL
ADMINISTRATIVE
CASE # SPEV2024-0011
EXHIBIT #
INITIAL: sfernandez
DATE : 10/04/2024 4:43:31 PM
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Bk 775
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Pg 22 /
Jan 2015