SPEV 2024-0018 Alpha Win Triathlon Race (10.16.2024)W �W
October 16, 2024
CASE NUMBER
Special Event Permit 2024-0018
ACTIVITY/EVENT
Alpha Win Triathlon Race
October 19, 2024
Lake Cahuilla Regional Park and local roads (see attached exhibits)
APPLICANT
Allyson Voerg
Alpha Win
319 Main Street
Saugerties, NY 12477
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The Design and Development Department has reviewed your request for Special Event
Permit 2024-0018. Pursuant to LQMC Section 9.100.130 (Special Events — Nonresidential),
your permit is approved based on the following Findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event as the event will have 300 participants
in addition to their friends and families as spectators. The swimming and running
portions of the event will be located entirely within Lake Cahuilla Recreation Area with
the bicycling portion extending offsite onto adjoining roads with the City of La Quinta
and unincorporated areas of Riverside County.
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance.
C. Sufficient parking will be provided for the anticipated attendance within Lake Cahuilla
Recreation Area.
D. Food service operations, medical facilities, solid waste facilities, sewage disposal
methods and potable water service have been provided.
E. Fire protection plans and facilities have been provided to the satisfaction of the fire
marshal.
F. Security plans, including security staffing levels, and facilities have been provided to
the satisfaction of the Riverside County Sheriff.
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G. Public roadways providing access to the event are capable of accommodating the
anticipated traffic volumes in a reasonable and safe manner with minimal disruption
to local traffic circulation.
This approval authorizes you to conduct the event pursuant to compliance with all conditions
of approval of this permit. The applicant must also comply with the provisions and conditions
of any other permits, as may be required/referenced herein, in order to physically set up and
conduct the event.
CONDITIONS OF APPROVAL
ComDletion/confirmation Drior to start of event:
All vendors shall obtain a City Business License. A listing of all vendors, with contact
information, shall be submitted to the Design and Development Department. The
serving of food and alcoholic beverages during the event shall be subject to the rules
and requirements of the Riverside County Health Department and State of California
Alcoholic Beverage Control, respectively.
2. Portable generators shall be shielded to prevent accidental contact with guests.
Generators and internal combustion sources shall be separated from tents/canopies
by a minimum of 20 feet and shall be isolated from the public. Additional fuel containers
will not be allowed to be stored with the generator. Each generator will need to have a
10BC fire extinguisher, with a current service tag (within one year). Combustible
material (including trash) shall be kept clear of the generators.
3. Extension cords shall be ground -secured to prevent tripping. Any lighting shall be
directed away from surrounding roadways and surrounding residential properties. No
spot or searchlights are permitted.
4. The applicant shall obtain an encroachment permit for the traffic control plan off -site
signs and traffic controls placed within the City's right-of-way. Encroachment permit
will include requirements for insurance that shall be provided by the applicant. Please
contact Amy Yu at (760)777-7047 for assistance on obtaining an encroachment permit.
5. All temporary electrical wiring to any concession/vendor spaces shall be secured to
prevent physical hazards to the public and participants. Wiring/cords shall not be
subjected to environmental or physical damage.
6. An adequate number of portable restroom facilities shall be provided, to accommodate
participants and guests. ADA-compliant portable restrooms shall be provided as
required by the Building Division.
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7. Obtain any building permit(s) as may be required for temporary electric service and any
other required items (e.g. bleacher, portable generators, etc.). Contact the Building
Division at (760) 777-7012 for permit requirements.
8. Applicant shall post all affected gated communities with a flyer or similar format that
provides event dates and times, indicates that security personnel will be present to
ensure traffic safety, and lists the applicant's contact information. Information shall be
posted at or near callboxes and/or gate control actuators.
Completion/confirmation during event:
9. The event is permitted for October 19, 2023. Set up and operation of the event shall
be consistent with the attached exhibits and event information on file. At the conclusion
of the event, the event site and all roadways shall be returned to pre -event conditions.
10. Applicant shall comply with all terms and conditions set forth in the Parade and Special
Event Permit issued by Riverside County TLMA for the duration of event set-up,
operation and take -down activities.
11. The applicant shall coordinate third party independent inspections to maintain the traffic
control plan (TCP) measures as approved under the traffic control plans. Any takedown
and/or relocation and re -installation of any traffic control devices as approved in the
TCP shall be inspected by said third party for conformance with the intent and
provisions of the approved TCP. In the absence of a third party contract inspector,
services may be provided by RCSD and/or Tops and Barricades.
12. Certain areas providing access to the event area are public and, as such, general public
access may not be denied or restricted in any manner that extends beyond the limits
of this event as approved.
13. Roadways/traffic aisles to structures and activities in and around the event will be
maintained accessible to emergency vehicles at all times. Any/all parking monitors shall
wear light-colored clothing and reflective vests as needed.
14. No on -street parking outside the approved event area may be utilized for event parking.
All on -street parking areas not otherwise restricted under the traffic control plan as
approved shall remain available for public use.
15. Security personnel shall be easily identifiable to the public by the provision of uniformed
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personnel. All designated private security personnel must be licensed by the State of
California and possess a valid Private Security license.
16. Applicant shall be responsible for paramedic/medical service during the event.
17. All motor vehicles shall be parked in designated parking areas. Designated Fire Lanes
are to be kept open with minimum of 20 feet unobstructed access at all times. Fire
lanes shall be clearly outlined in an approved manner throughout the event grounds by
posting "NO PARKING FIRE LANE".
18. The use of amplified equipment for announcements and award presentations is
permitted, provided that all provisions of the City of La Quinta's Noise Ordinance
(LQMC 9.100.210) are complied with.
Completion/confirmation after conclusion of event (if necessary):
19. The event route and any sites used shall be left clean and in its original manner after
the event. Temporary trash receptacles shall be provided in and around the event
areas. All event areas shall be left free of debris at the end of each day's activities,
and after the event concludes.
20. All traffic control provisions (CMS, cones, barricades, etc.) for the course shall be
removed immediately after the final participant(s) as they complete the course.
21. All signing must be removed at the conclusion of the event, or each sign is subject to
a $50.00 fine. Please contact the Code Compliance Division at (760) 777-7050
regarding removal of signage.
22. Any damage to public hardscape caused by this event shall be repaired as directed by
the City Engineer. This includes but is not limited to sidewalks, curb and gutter,
landscaping, pavement and street lights especially within the surrounding public
streets.
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FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
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By holding this outdoor event, the applicant agrees to indemnify, defend and hold harmless
the City of La Quinta ("the City"), its agents, officers and employees from any claim, action
or proceeding to attack, set aside, void, or annul the approval of this Special Event permit.
The City of La Quinta shall have sole discretion in selecting its defense counsel. The City
shall promptly notify the applicant of any claim, action or preceding and shall cooperate fully
in the defense.
The City may elect to add Conditions to this application request to
that arise not previously addressed herein. It is acknowledged that
control and other approved measures may be necessary during
unanticipated problems that may arise.
Scott Nespor, Senior Planner
Design and Development Department
cc: Danny Castro, Design and Development Director
mitigate any problems
modifications to traffic
the event to address
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ALPHA
• Swim commences at 7 am —
course shown with yellow
arrows around red buoys.
• Athletes complete swim and
enter Transition Area (T1)-
shown as blue box.
• Athletes exit T1 with bikes and
exit park — shown with white
arrows. Bikes for Sprint,
Olympic, and Long distance re-
enter the park on same course
as exit.
• Athletes complete bike course
and begin run — shown with
orange arrows. Run course for
all distances start and finish in
the park. Run course stays
around the perimeter of the
lake, going out and back to the
"T" representing the turn
around.
• Athletes complete the run
courses and the race by crossing
the finish line — shown as green
triangle.
Opening in fence
O
Page 1 of 4
Operations Plan
Prepared in connection with
Alpha Win — Palm Springs — October 19, 2024
Description of Event
The Event consists of Triathlon races (swim, bike, run) that will take place on Saturday, October
19, 2024 with event check -in to commence on Friday, October 18, 2024. The Event is being
produced by Alpha Win (formerly HITS, Inc.), located at 319 Main Street, Saugerties, NY 12477,
as part of its nationwide Alpha Win race series. There will be three triathlon competitions, all of
which will include swim, bike and run components. Set up for the event will commence on
Thursday, October 17, 2024 (if permissible) and continue on Friday, October 18, 2024. All three
of the Triathlon competitions will take place on Saturday, October 19, 2024. Take down will
commence on Saturday, October 19, 2024 and will be completed on Sunday, October 20, 2024.
Event Location
Lake Cahuilla Recreation Area, 58075 Jefferson St., La Quinta, CA 92253
Event Maps Attached:
Bike Courses
Run Courses
Transition Area Site Map
Swim In and Bike Out/In and Run Out/in Race Flow Diagram
Traffic Plan
Completed by Tops N Barricades
Event Timeline:
Thursday, October 17, 2024
Noon — 6 PM
Friday, October 18, 2024:
8AM—Noon
2 PM — 6 PM
Saturday, October 19, 2024:
5AM-6:30AM
7 AM — Midnight
Sunday, October 20, 2024:
10:00 AM — 4:00 PM
Detours/Road Closures
Commence set-up (if permissible)
Complete set-up
Check -in for Saturday Events
Check -in continues for Saturday Events
All triathlon races take place; take -down commences
Take -down and cleanup
Please see Traffic Control Plans for details on temporary road and lane closures.
Railroad Crossings
None
Pre -event Public Notification
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Event organizer will place portable signs with black text on an orange background reading
"Special Event Ahead — Watch for Participants" at key locations along the Bike and Run courses.
The signs will be in place prior to 6 AM on Saturday, October 19, 2024 and removed by 10 AM on
Sunday, October 20, 2024.
Event organizer will place an ad in the Desert Sun to notify the public.
Coordination
Event organizer is currently working with the following government bodies:
• Coachella Valley Water District
• Riverside County Regional Park and Open -Space District
• City of La Quinta Planning Department
• City of La Quinta Public Works
• Riverside County Transportation Department
• La Quinta Police Department / Riverside County Sheriff's Department
• CHP, Indio Unit
Event Day Communications
Communications will be accomplished primarily with cell phones and two-way radios.
Emergency Services
An ambulance will be on site at the water's edge for the entirety of the swim portion of the races.
EMT's will be on hand near the finish line from 7:00 am until the conclusion of all races. All staff
members and volunteers will be given cell phone numbers for key members of event
management. Situations requiring an emergency response will be communicated by radio and/or
cell phone to a designated member of management, who will then alert emergency services
personnel.
Spectator Control
Spectators will largely consist of family and friends of event participants, who will be located in the
park at the start and finish line of the competition. Staff, including the event announcer will be
diligent in keeping the course clear of spectators and will employ the use of barriers as
necessary.
Pavement Markings
There will be no pavement markings. Bicyclists are told that all roads are open to vehicular traffic
and that they must ride on the right-hand shoulder of the road. Runners will be separated from
motor vehicle traffic with traffic cones. Information and directional signs for participants will be on
folding sign boards.
Event Day Roadway Signing for Event Participants
Informational and directional signs will be located along the race courses to assist the
participants. All signs will be located well off the traveled roadway and shoulder. Event signs include
the following:
• Mile marker signs in increments of S miles for the Bike course —13 W(w) x 117/16(h)
• Mile marker signs in increments of 1 mile for the Run course —13 %"(w) x 11 7/16(h)
• Directional turn arrows—18"(w) x 24"(h)
• Bike Turnaround on 30 3/"(w) x 36"(h) sandwich board
• Run Turnaround on 30 W(w) x 36"(h) sandwich board
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Aid Stations
Aid Stations will be located approximately every 10 miles on the Bike course and approximately
every 1.5 miles on the Run course. All aid stations will have water, energy drink, energy bars, gels and
fruit. Some aid stations on the Run course will include portable toilets. All items will be located well
off the roadway.
Event Support Vehicles
• Motorcycle accompanying the lead cyclist for the Half distance race
• Follow vehicle to trail last cyclist for the Full distance race
• The last runner will be monitored by staff and volunteers at Aid Stations.
Tents — to be in Lake Cahuilla Recreation Area
• Tents at Lake Cahuilla Recreation Area (La Quinta)
o Up to three tents each of which will be open on all sides and contain less than
400 square feet with minimum fire break clearance of 12 feet
• 10' x 10' pop-up tents for vendors, timing stations and Aid Stations
Lights and Electrical
• Portable light towers with generators
• Portable generators for other electrical needs
Portable Toilets (in addition to permanent restrooms located in Lake Cahuilla Park)
• 1 unit for every 50 entrants in the Registration and Transition Areas
• Up to 6 units on the Run and Bike Course on Saturday only
• Hand Wash units at transition areas
Staffing Estimate
• See Addendum to Operations Plan
Security Personnel
• Local state, county and city law enforcement officials for traffic control as discussed
above
• 2-3 staff members to keep bicycle transition area secure
Food & Beverage
• Registration and Check -in Area
o Bagels, muffins, pretzels, chips, etc.
o Hand fruit
o Bottled beverages
o Coffee
• Aid Stations
o Bottled water
o Hand fruit
o Power bars
o Energy gels
Page 4 of 4
o Energy drinks
Solid Waste & Recycling
Event organizer will utilize staff for management of all solid waste and recyclable material. Trash
containers will be located throughout the Registration and Check -in area and at each Aid Station
OF LA QUINTA
LAKE
CAHUI
A POLICE OFFICER SHALL BE POSTED
AT EACH ENO OF THIS SECTION. THE
PARTICIPANTS WILL COME FROM TIIE
LAKE AND STAY OF THE SIDE OF THE
R= OPPOSITE THE LAKE WHILE THE
OFFICERS DIRECT VEHICLE TRAFFIC, ONE
DIRECTION AT A TIME ON THE LAKE SIDE
OF THE RDAD. AS THE PARTICIPANTS
RETURN, THEY WILL STAY DN THE LAKE
SIDE OF THE ROAD WHILE THE OFFICERS
DIRECT VEHICLE TRAFFIC, ONE DIRECTION
AT A TIME ON THE SIDE OPPOSITE OF THE
LAKE. BIKES & CARS WILL BE SEPARATED BY
DELINEATORS WITH TAPE STRUNG BETWEEN
THEM ON THE STRAIGHT SECTION AND CROWD
CONTROL BARRICADES ON THE CURVE & HILL
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2. TRAFFIC CANTROLSHOMHEREIN IS THE MINIMUM REQUIRED. AWITIONAL TRAFFIC CQNTROL PAY BE %QLJIREDTOFACILITATE
PUBUC SAFETY AND TRAFFIC FLOW IF DEEMED NECE,35A9Y BY CITY OF LAOUINTA ANDOR CCUNTYOF RIVERSIDE REJ�RESENTATIVE.
3. THROUGHOUT EACH WCW PERDD, CONTRACTOR SHALL INSPECT TRAFFIC CCNTRDL{SIGHS, EAPAICX)ES AND DELNEATOM AND MAINTAIN SAME N ACCORDANCE WITH TlkofflC CONTROL PLAN&
4, PARTICIPANTS SHALL FOLLOW N.LTRAFFLCLAV4.
5. ACCESS TO PRIVATE PROPERTY SHALL BE MAINTWNEQAT ALL 11&CS. AVE 61 EAST DF JACKSON HAS ONLY 3HOUSES ON IT AND ISA DEAD EM ROAD. REFRE5ENEATTV2 FRM NTS swu wwrACT THEN
IN ADVANCE AM ADVISE W M GI"fH5 LIMITED ADGESS DURING THE EVENT. TFIERE WILL HAVE TO BE A GAP IN THE CLOSURE BARRICADES FOR EMERGENCY VEHICLE ACCM
B. THLTAAFFtCCONTROL5H4LLREINKACEDURINGEVENT HOURS dH1,Y, THE EVENTfSCNSATWEAYOCTiD,'f30AM706,aDPM,
ALLTRAFFICCOWROLDEVICESUSEDDUPING HOLARSOFDARKNESS SHALLSERETRO. REFLECTIVE. ALLCY010-sSHALLWEARRETRORUIEC71VEG lAI NTS
DURING HOURS OF OAROESS AND BICYCLES SHALL BE E-0UIPPED WnH HEADLAMPS S TAIL LAMPS AS REQUIRED AY THE CALIrnw 4EIICLE COPE
7. CYCLISTS SHALL RIDE NiTH TRAFFIC iN T+1E BIKE LANES WHEN ASWL:SLE OR OH THE n3HT HAND SHODLDER.
S. "POLICE OFFICEROR VOLUNTEEiSHALI BE POSTEDAT EACH INTEAEECnCNALQW THE ROUTE. THE CFFILER IBREOUEfiTED P3 STCPTRAFFIC FORTHE CWCL61S TDOATNUETIERACE
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