2024 10 14 ACSC Special Meetingt(Id 0
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- GEM of rhe DESERT —
NOTICE AND CALL OF SPECIAL MEETING
OF THE LA QUINTA ARTS & COMMUNITY SERVICES COMMISSION
TO THE MEMBERS OF THE LA QUINTA ARTS & COMMUNITY SERVICES
COMMISSION AND TO THE COMMISSION SECRETARY:
NOTICE IS HEREBY GIVEN that a Special Meeting of the La Quinta Arts & Community
Services Commission is hereby called to be held on October 14, 2024, starting at
4:00 p.m.; at La Quinta City Hall located at 78495 Calle Tampico, La Quinta, CA 92253 for
the following purpose:
CONSENT CALENDAR
1. APPROVE MEETING MINUTES OF SEPTEMBER 9, 2024
BUSINESS SESSION
1. RECOMMEND DISTINGUISHED CITIZEN NOMINEE TO CITY COUNCIL
STUDY SESSION
1. DISCUSS FACILITY NAMING POLICY
DEPARTMENTAL REPORTS —Verbal Updates
1. DISTINGUISHED CITIZEN AWARD RECIPIENT
2. CITY SPONSORSHIP POLICY
3. CITY COUNCIL APPROVAL OF 2024 VETERAN NOMINEES
4. CIVIC CENTER ART PURCHASE COMMITTEE
Dated: October 10, 2024
Attest:
MICHAEL CALDERON,
Arts & Community Services Commission Secretary
ARTS & COMMUNITY SERVICES COMMISSION
SPECIAL MEETING
1
isi CayCB 'onddi
GAYL BIONDI, Chairperson
OCTOBER 14, 2024
DECLARATION OF POSTING
I, Michael Calderon, Arts & Community Services Commission Secretary, do hereby declare
that the foregoing notice for the Special Meeting of the La Quinta Arts & Community Services
Commission of October 14, 2024, was posted on the outside entry to the Council Chamber
at 78495 Calle Tampico and the bulletin board at the La Quinta Cove Post Office at 51321
Avenida Bermudas on October 10, 2024.
DATED: October 10, 2024
MICHAEL CALDERON,
Arts & Community Services Commission Secretary
ARTS & COMMUNITY SERVICES COMMISSION
SPECIAL MEETING
2
OCTOBER 14, 2024
t(4 V QW t t(V
- — G EM ofsbrDESERT
Arts & Community Services Commission
agendas and staff reports are available on the
City's web page: www.laguintaca.gov
SPECIA1 MEETING
ARTS & COMMUNITY SERVICES COMMISSION
AGENDA
CITY HALL COUNCIL CHAMBER
78495 Calle Tampico, La Quinta
MONDAY, OCTOBER 14, 2024, AT 4:00 P.M.
Members of the public may listen to this meeting by tuning -in live via
www.laguintaca.gov/livemeetings
CALL TO ORDER
Roll Call: Commissioners: Beesemyer, Brower, Chiapperini, Webb, and Chair Biondi
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA
At this time, members of the public may address the Commission on any matter not listed
on the agenda pursuant to the "Public Comments — Instructions" listed at the end of the
agenda. The Commission values your comments; however, in accordance with State
law, no action shall be taken on any item not appearing on the agenda unless it is an
emergency item authorized by the Brown Act [Government Code § 54954.2(b)].
CONFIRMATION OF AGENDA
ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS - NONE
CONSENT CALENDAR
NOTE: Consent Calendar items are routine in nature and can be approved by one motion.
1. APPROVE MEETING MINUTES OF SEPTEMBER 9, 2024
ARTS & COMMUNITY SERVICES COMMISSION AGENDA Page 1 of 4 OCTOBER 14, 2024
SPECIAL MEETING
BUSINESS SESSION
1. RECOMMEND DISTINGUISHED CITIZEN NOMINEETO CITY COUNCIL
STUDY SESSION
1. DISCUSS FACILITY NAMING POLICY
DEPARTMENTAL REPORTS — VERBAL UPDATES
1. DISTINGUISHED CITIZEN AWARD RECIPIENT
2. CITY SPONSORSHIP POLICY
3. CITY COUNCIL APPROVAL OF 2024 VETERAN NOMINEES
4. CIVIC CENTER ART PURCHASE COMMITTEE
COMMISSIONERS' ITEMS
ADJOURNMENT
The next regular quarterly meeting of the La Quinta Arts & Community Services
Commission will be held on December 9, 2024, commencing at 4:00 p.m. at the La Quinta
City Hall Council Chamber, 78495 Calle Tampico, La Quinta, CA 92253.
DECLARATION OF POSTING
I, Michael Calderon, Secretary of the Arts & Community Services Commission of the City
of La Quinta, do hereby declare that the foregoing Agenda for the Commission meeting
of October 14, 2024, was posted on the City's website, near the entrance to the Council
Chamber at 78495 Calle Tampico, and the bulletin board at the La Quinta Cove Post
Office at 51321 Avenida Bermudas, on October 10, 2024.
DATED: October 10, 2024
MICHAEL CALDERON, ARTS & COMMUNITY SERVICES COMMISSION SECRETARY
City of La Quinta, California
ARTS & COMMUNITY SERVICES COMMISSION AGENDA Page 2 of 4 OCTOBER 14, 2024
SPECIAL MEETING
Public Notices
Agenda packet materials are available for public inspection: 1) at the Clerk's Office at
La Quinta City Hall, located at 78495 Calle Tampico, La Quinta, California 92253; and
2) on the City's website at https://www.laguintaca.gov/business/boards-and-
commissions/community-services-commission, in accordance with the Brown Act
[Government Code § 54957.5; AB 2647 (Stats. 2022, Ch. 971)].
The La Quinta City Council Chamber is handicapped accessible. If special equipment
is needed for the hearing impaired, please contact Commission Secretary at (760)
777-7014, 24 -hours in advance of the meeting and accommodations will be made.
If background material is to be presented to the Commission during a Commission
meeting, please be advised that 15 copies of all documents, exhibits, etc., must be
supplied to the Commission Secretary for distribution. It is requested that this takes
place prior to the beginning of the meeting.
PUBLIC COMMENTS — INSTRUCTIONS
Members of the public may address the Commission on any matter listed or not listed on the
agenda as follows:
WRITTEN PUBLIC COMMENTS can be provided either in-person during the meeting by
submitting 15 copies to the Commission Secretary, it is requested that this takes place prior to
the beginning of the meeting; or can be emailed in advance to mcalderon(@LaQuintaCA.gov, no
later than 12:00 p.m., on the day of the meeting. Written public comments will be distributed to
the Commission, made public, and will be incorporated into the public record of the meeting, but
will not be read during the meeting unless, upon the request of the Chair, a brief summary of
public comments is asked to be reported.
If written public comments are emailed, the email subject line must clearly state "Written
Comments" and should include: 1) full name, 2) city of residence, and 3) subject matter.
VERBAL PUBLIC COMMENTS can be provided in-person during the meeting by completing a
"Request to Speak" form and submitting it to the Commission Secretary; it is requested that this
takes place prior to the beginning of the meeting. Please limit your comments to three (3) minutes
(or approximately 350 words). Members of the public shall be called upon to speak by the Chair.
In accordance with City Council Resolution No. 2022-028, a one-time additional speaker time
donation of three (3) minutes per individual is permitted; please note that the member of the public
donating time must: 1) submit this in writing to the Commission Secretary by completing a
"Request to Speak" form noting the name of the person to whom time is being donated to, and 2)
be present at the time the speaker provides verbal comments.
Verbal public comments are defined as comments provided in the speakers' own voice and may
not include video or sound recordings of the speaker or of other individuals or entities, unless
permitted by the Chair.
ARTS & COMMUNITY SERVICES COMMISSION AGENDA Page 3 of 4 OCTOBER 14, 2024
SPECIAL MEETING
Public speakers may elect to use printed presentation materials to aid their comments; 15 copies
of such printed materials shall be provided to the Commission Secretary to be disseminated to
the Commission, made public, and incorporated into the public record of the meeting; it is
requested that the printed materials are provided prior to the beginning of the meeting. There
shall be no use of Chamber resources and technology to display visual or audible presentations
during public comments, unless permitted by the Chair.
All writings or documents, including but not limited to emails and attachments to emails, submitted
to the City regarding any item(s) listed or not listed on this agenda are public records. All
information in such writings and documents is subject to disclosure as being in the public domain
and subject to search and review by electronic means, including but not limited to the City's
Internet Web site and any other Internet Web -based platform or other Web -based form of
communication. All information in such writings and documents similarly is subject to disclosure
pursuant to the California Public Records Act [Government Code § 7920.000 et seq.].
TELECONFERENCE ACCESSIBILITY — INSTRUCTIONS
Teleconference accessibility may be triggered in accordance with AB 2449 (Stats. 2022, Ch. 285),
codified in the Brown Act (Government Code § 549531, if a member of the Community Services
Commission requests to attend and participate in this meeting remotely due to `just cause" or
"emergency circumstances, " as defined, and only if the request is approved. In such instances,
remote public accessibility and participation will be facilitated via Zoom Webinar as detailed at the
end of this Agenda.
*** TELECONFERENCE PROCEDURES — PURSUANT TO AB 2449***
APPLICABLE ONLY WHEN TELECONFERENCE ACCESSIBILITY IS IN EFFECT
Verbal public comments via Teleconference — members of the public may attend and
participate in this meeting by teleconference via Zoom and use the "raise your hand" feature
when public comments are prompted by the Chair; the City will facilitate the ability for a member
of the public to be audible to the Commission and general public and allow him/her/they to speak
on the item(s) requested. Please note — members of the public must unmute themselves
when prompted upon being recognized by the Chair, in order to become audible to the
Commission and the public.
Only one person at a time may speak by teleconference and only after being recognized by the
Chair.
ZOOM LINK: https://us06web.zoom.us/0/81689580150
Meeting ID: 816 8958 0150
Or join by phone: (253) 215 —8782
Written public comments — can be provided in person during the meeting or emailed to
mcalderon(a)LaQuintaCA.gov any time prior to the adjournment of the meeting, and will be
distributed to the Commission, made public, incorporated into the public record of the meeting,
and will not be read during the meeting unless, upon the request of the Chair, a brief summary of
any public comment is asked to be read, to the extent the Committee can accommodate such
request.
ARTS & COMMUNITY SERVICES COMMISSION AGENDA Page 4 of 4 OCTOBER 14, 2024
SPECIAL MEETING
CALL TO ORDER
CONSENT CALENDAR ITEM NO.1
ARTS AND COMMUNITY SERVICES COMMISSION
MINUTES
MONDAY, SEPTEMBER 9, 2024
A regular quarterly meeting of the Arts and Community Services Commission
(Commission) was called to order by Chair Biondi at 4:01 p.m.
PRESENT: Commissioners Beesemyer, Brower, Chiapperini, Webb (joined the
meeting at 4:12 p.m.), and Chair Biondi
ABSENT: None
PLEDGE OF ALLEGIANCE
Commissioner Chiapperini led the audience in the Pledge of Allegiance.
PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA — None
CONFIRMATION OF AGENDA
MOTION — A motion was made and seconded by Commissioners Chiapperini/Beesemyer
to confirm the Agenda as published. Motion passed: ayes — 4, noes — 0, abstain — 0, absent
— 1 (Webb).
ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS
1. INTRODUCE NEW COMMISSIONERS
Chair Biondi welcomed new Commissioners Beesemyer, Brower, and Webb.
Commissioners Beesemyer and Brower provided a brief summary of their background and
experience.
CONSENT CALENDAR
1. APPROVE COMMISSION SPECIAL MEETING MINUTES OF MAY 20, 2024
2. APPROVE COMMISSION MEETING MINUTES OF JUNE 10, 2024
MOTION — A motion was made and seconded by Commissioners Chiapperini/Biondi to
approve the Consent Calendar as presented.
Motion failed due to the lack of a quorum: ayes — 2 (Biondi and Chiapperini), noes — 0,
abstain — 2 (Beesemyer and Brower), absent — 1 (Webb).
ARTS AND COMMUNITY SERVICES COMMISSION Page 1 of 5 SEPTEMBER 9, 2024
MINUTES — QUARTERLY MEETING
BUSINESS SESSION
1. APPOINT MEMBERS OF THE ARTS AND COMMUNITY SERVICES
COMMISSION TO SERVE AS A CHAIRPERSON AND VICE -CHAIRPERSON
FOR FISCAL YEAR 2024/25
Management Analyst Calderon presented the staff report, which is on file in the
Community Services Department.
MOTION — A motion was made and seconded by Commissioners Beesemyer/Brower to
appoint Commissioner Biondi to serve as Chair for fiscal year 2024/25.
Motion passed: ayes — 4, noes — 0, abstain — 0, absent — 1 (Webb).
MOTION — A motion was made and seconded by Commissioners Biondi/Brower to
appoint Commissioner Chiapperini to serve as Vice Chair for fiscal year 2024/25.
Motion passed: ayes — 4, noes — 0, abstain — 0, absent — 1 (Webb).
2. APPOINT MEMBERS OF THE ARTS AND COMMUNITY SERVICES
COMMISSION TO SERVE ON THE NOVEMBER 2024 CIVIC CENTER ART
SELECTION COMMITTEE
Management Analyst Calderon presented the staff report, which is on file in the
Community Services Department.
The Commission discussed its prior recommendation to Council to postpone art
purchases during the La Quinta Art Celebrations for fiscal year 2024/25 to catch up with
the art appraisal, determine art placements for future art purchases, and to potentially
allocate the money towards a larger commissioned art piece. Staff noted the
Commission's recommendation has not yet been presented to Council for consideration.
MOTION — A motion was made and seconded by Commissioners Chiapperini/Biondi to
appoint Commissioners Beesemyer and Brower to serve on the November 2024 Civic
Center Art Selection Committee.
Motion passed: ayes — 4, noes — 0, abstain — 0, absent — 1 (Webb).
COMMISSIONER WEBB JOINED THE MEETING AT 4:12 P.M.
3. RECOMMEND DISTINGUISHED CITIZEN NOMINEE TO CITY COUNCIL
Management Analyst Calderon presented the staff report, which is on file in the
Community Services Department.
The Commission discussed Distinguished Citizen Nominee Will Donato's
accomplishments, contributions, qualifications, and reached a consensus to recommend
him to Council as a recipient of the award; provided recommendations on the process,
manner, and location for presenting the award; and provided recommendations to
ARTS AND COMMUNITY SERVICES COMMISSION Page 2 of 5 SEPTEMBER 9, 2024
MINUTES — QUARTERLY MEETING
possibly recognize Community Award Recipients during City events such as City Picnic
and Concerts in the Park Series.
Staff noted once nominee recommendations are approved by Council, the recognition
and presentation process details will be brought back to the Commission for discussion,
as well as the various ways to highlight recipients through social media and other City
publications.
MOTION — A motion was made and seconded by Commissioners Biondi/Brower to
recommend Will Donato as a Distinguished Citizen Nominee to the City Council. Motion
passed unanimously.
STUDY SESSION
REVIEW CITY OF LA QUINTA DRAFT STRATEGIC PLAN
Marketing and Communications Specialist Barkas presented the staff report, which is on
file in the Community Services Department.
The Commission discussed the process for distributing requests for proposals (RFP),
adding artists on the City's pre -qualified artists list, artists' qualifications criteria; the
methods used to increase awareness of the City's art, events, programs, and exploring
the possibility of placing the various City pocket maps or informational brochures in local
businesses; increasing outreach efforts outside of La Quinta and the Coachella Valley;
finding opportunities to showcase art throughout La Quinta such as art shows, apparel,
public parks and other locations that can be destination points for tourists and the
community; highlighted the Highway 111 corridor, Art and Music Line on Avenue 48, CV
Link, and the Cultural Trail as art in public places (APP) opportunities; offering more youth
activities and programs to broaden community involvement and promote health and
wellness; conducting simple one page surveys to gather residents' feedback on activities
and programs to offer the community; importance of preserving La Quinta's history;
highlight the 100th anniversary of the La Quinta Hotel; promoting Old Town Artisan Studio
and its historical background, and finding ways to highlight La Quinta as the Gem of the
Desert.
2. DISCUSS ART IN PUBLIC PLACES STRATEGIC PLAN
Management Analyst Calderon presented the staff report, which is on file in the
Community Services Department.
The Commission discussed the importance of focusing on accessibility of the art when
considering locations and promotional efforts; possibly partnering with La Quinta High
School and CV Link as potential future art projects for murals; and importance of ensuring
proper signage identifying art pieces and locations.
ARTS AND COMMUNITY SERVICES COMMISSION Page 3 of 5 SEPTEMBER 9, 2024
MINUTES — QUARTERLY MEETING
Staff noted the SilverRock Event Park pedestals will have a similar concept to the ones
located on EI Paseo in Palm Desert; work continues to ensure all art pieces have plaques
and proper identification; the CV Link, Highway 111 Refresh, Cultural Trail, and Art and
Music Line on Avenue 48 projects are all in design or early development stages, once
they are closer to completion the Commission will have an opportunity to provide
recommendations for potential art projects; and confirmed there are no City art pieces in
storage — all are on display and available to view.
DEPARTMENTAL REPORTS — verbal updates
1. REVISED COMMUNITY AWARDS PROGRAM CRITERIA AND APPLICATIONS
Staff noted the criteria for the Community Awards was approved by Council on June 18,
2024; and applications are available online and can be submitted via email or in person.
The Commission discussed ways to improve promotional outreach to reach wider
audiences such as schools, community organizations, social groups, and city partners;
the City's marketing team issued a press release about the community awards program
to Desert Sands Unified School District; staff will look into creating a one-page sheet to
provide to the Commission with additional outreach efforts.
2. ART IN PUBLIC PLACES APPRAISAL
The Commission discussed the APP appraisal; the City's art inventory is insured; the
overall condition of the APP collection is great, with majority of the art pieces values
increasing compared to the original purchase price; and the total retail replacement value
of the collection is $5,034,030.
3. ART IN PUBLIC PLACES VIRTUAL ART TOUR
Staff provided a brief overview of the Virtual Art Tour website that showcases 120 art
pieces of the City's APP collection.
4. SRR SCULPTURE LOAN PROGRAM UPDATE
The Commission discussed the three sculpture options by artist CJ Rench to be installed
at SilverRock Event Park slated for the near future; the sculptures will be on loan and the
length of the loan will depend on the agreed upon terms and conditions outlined in the
loan agreement between the City and perspective artist.
5. LA QUINTA PARK PLAYGROUND UPGRADE
Staff noted new shade structures were installed over the playground area at La Quinta
Park.
ARTS AND COMMUNITY SERVICES COMMISSION Page 4 of 5 SEPTEMBER 9, 2024
MINUTES — QUARTERLY MEETING
The Commission discussed installing traditional lighting under the shade structures to
provide ample lighting in the evenings.
6. COMMISSION MEETING SCHEDULE FOR FISCAL YEAR 2024-2025
Staff provided an overview of the Commission's quarterly meetings schedule and City
events for the upcoming fiscal year.
The Commission discussed the possibility of providing the option for community members
to add City events to one's mobile calendar or the ability to subscribe to City events and
activities; and if staff can provide brochure holders the Commission can connect and
partner with local businesses for further promotional outreach of art, events and activities.
COMMISSIONER'S ITEMS
Chair Biondi shared the previous members of the Commission had reached a consensus
for each Commissioner to focus on an item or two within the Commission's scope of work
and report back with updates at each ACSC meeting; Commissioner Webb said he would
like to meet with principles from schools in La Quinta regarding the Junior Inspiration and
Youth Achievement award, connect City staff to schools regarding the Youth Collective,
and find ways to involve schools and their students with potential mural art projects.
Commissioner Webb provided a brief summary of his background and experience.
The Commission discussed involving youth at the skate park to share their ideas and
perspectives for future art projects and the possibility of potential student art shows to
bring opportunities for youth to showcase various art in writing, music, literature, and
theatre; Commissioner Beesemyer shared she will connect with local businesses for ways
to promote City events and public art.
ADJOURNMENT
There being no further business, a motion was made and seconded by Commissioners
Chiapperini/Beesemyer to adjourn the meeting at 5:18 p.m. Motion passed unanimously.
Respectfully submitted,
MANUEL ELIZALDE, Administrative Technician / Commission Secretary
City of La Quinta, California
ARTS AND COMMUNITY SERVICES COMMISSION Page 5 of 5 SEPTEMBER 9, 2024
MINUTES — QUARTERLY MEETING
BUSINESS SESSION ITEM NO. 1
City of La Quinta
ARTS AND COMMUNITY SERVICES COMMISSION: October 14, 2024
STAFF REPORT
AGENDA TITLE: RECOMMEND RECIPIENT OF THE DISTINGUISHED CITIZEN
AWARD TO CITY COUNCIL
RECOMMENDATION
Recommend recipient of the Distinguished Citizen Award to City Council.
EXECUTIVE SUMMARY
• The Arts and Community Services Commission (Commission) reviews and
recommends Community Awards nominations to Council.
• One nomination was received from the community.
• The Commission will review the nomination and make a recommendation to City
Council
FISCAL IMPACT
The total cost for the Distinguished Citizen Award plaque and engraving of recipient
names on the Community Awards Acknowledgement Monument is approximately $300.
Funds are available in the Community Services Experiences and Events budget (101-
3003-60149).
BACKGROUND/ANALYSIS
The City of La Quinta's community awards program was developed to recognize the
individuals who have made significant impacts in La Quinta through their acts of service,
kindness, leadership, and dedication to serving the community. Nominations for the
Community Awards are accepted year-round. Citizens are encouraged to nominate
individuals they feel are deserving of these awards based on their respective criteria.
Distinguished Citizen Award criteria include the following:
• City residency a minimum of one (1) year.
• Contributions to the community of La Quinta and/or Coachella Valley through acts
of service or involvement with community organizations, athletics, or the local art
scene.
Staff received a nomination for Juan (John) Salas to be recognized as a Distinguished
Citizen (Attachment 1). Juan Salas is a member of the Riverside County Office on Aging
Retired & Senior Volunteer Program (RSVP). He has been a volunteer instructor for the
Fit After 50 exercise class for 8 years at Desert Recreation District's La Quinta Community
Fitness Center. Juan was a recipient of the 2019 Senior Inspiration Award and recognized
as a Pillar of the Community. The Commission will review the nomination and make a
recommendation to Council.
ALTERNATIVES
The ACSC may choose not to recommend the Award nominee.
Prepared by: Manuel Elizalde, Community Services Administrative Technician
Approved by: Christina Calderon, Community Services Deputy Director
Attachment: 1. Juan (John) Salas Nomination Form
Additional Information Provided by Nomination Party:
Juan (John) Salas was born in the Coachella Valley and has lived in La Quinta for 53
years. He served in the army during the Vietnam war and returned to the Coachella
Valley where he married and had 3 sons. John worked at IID most of his career.
He began taking the Fit after 50 class with a friend whom he was assisting in his spare
time. The previous instructor left, and John stepped up to the position and got certified
by the County of Riverside. He has volunteered his time for 2 hours, three days a week
for over 9 years to the senior community. His unwavering commitment to the class is
impressive. He even held virtual classes during Covid and many times holds 2 classes
in the same day due to overflow and his popularity.
He is always cheerful and can easily make you laugh. He recognizes that for many of
the seniors that attend, this is a way for them to socialize and get exercise. It is one of
their few outings and everyone that attends looks forward to the next time. He always
ends the class with a thank you when truly, we are the ones that are thankful for him.
John was a recipient for the 2019 Senior Inspiration Award (Pillar of the Community)
City of La Q u i nta STUDY SESSION ITEM NO.1
CITY COUNCIL MEE I INC3: October 14, 2024
STAFF REPORT
AGENDA TITL- : DISCUSS CITY FACILITY NAMING POLICY
RECOMMENDATION
Discuss the City Facility Naming Policy.
EXECUTIVE SUMMARY
• The City does not have a Facility Naming Policy (Policy) to provide set guidelines
when considering requests to name City facilities after individuals or organizations.
• Adopting a Policy establishes a uniform application process and detailed
procedures for staff to follow when vetting facility naming requests.
• Staff have drafted a Policy and are seeking input from the Arts and Community
Services Commission (Commission).
FISCAL IMPACT — None.
BACKGROUND/ANALYSIS
Staff periodically receives requests and inquiries from individuals interested in naming
City facilities, parks, and/or public amenities after prominent community members. The
City does not have a Facility Naming Policy in place, and staff recommends adopting the
proposed policy to establish uniform guidelines for vetting facility naming requests, which
details criteria and eligibility requirements, applicable facilities, and an application process
for submitting requests (Attachment 1). Staff are seeking input from the Commission
before presenting the Policy to City Council for approval.
AL I tKNA I IVEb
Staff does not recommend an alternative.
Prepared by: Michael Calderon, Community Services Management Analyst
Approved by: Christina Calderon, Community Services Deputy Director
Attachments: 1. Facility Naming Policy
2. Facility Naming Application
CITY OF LA QUINTA
FACILITY NAMING POLICY
PURPOSE
ATTACHMENT 1
To establish uniform procedures for the naming or renaming of City facilities in a manner that is
compatible with community interest, the City's core values, and the enhancement of La
Quinta's legacy. The purpose of the policy is to establish criteria and processes to guide the
naming/renaming of City Facilities in a manner that ensures that Facility names honor places,
history, persons, and/or organizations that are undeniably significant to La Quinta.
GENERAL POLICY
The following guidelines have been established to provide for a consistent and uniform
procedure in the naming or renaming of City facilities, (collectively, "Facility(ies)") which
includes parks, park amenities, buildings, meeting rooms in City owned buildings, fire stations,
or recreational facilities.
A. General Guidelines
1. The City Council shall have the final authority to name and rename all Facilities.
2. The City Council shall have the final authority to designate commemorative Facilities names
and plaques.
3. Under extraordinary circumstances, the City Council may, with a super majority vote of at
least four City Council members, revoke the current name of any Facility.
4. No Facility shall be named after a seated elected or appointed official.
5. Current full-time La Quinta Residents may request the naming/renaming of City Facilities by
submitting a completed Facility Naming Application to the Community Services Department.
6. City Facilities named/renamed after a person shall not be changed once established unless
the City finds the individual to be undeserving or the naming/renaming of the Facility to be
inappropriate subject to a revocation hearing.
B. Qualifications for Naming of City Facilities
1. Qualifying criteria include the following:
a. Facilities may be named or renamed after any group, individual, or family, living or deceased
that has made significant and substantial contributions of a service, cultural, or historic nature
to the City of La Quinta, as determined by the City Council. Said contributions do not have to
be financial in nature; they may include extensive service and/or support to the City or
community of La Quinta in general. Significant and substantial contributions encompass a
variety of impactful actions and initiatives that enhance the well-being and development of the
community. These contributions can include outstanding achievements in the following:
i. Volunteer Work — Dedicating time and skills to support local organizations, charities,
schools, and community events.
ii. Educational Initiatives — Providing tutoring, mentorship, or educational programs that
improve literacy, knowledge, and skills among youth and/or community members.
iii. Economic Development — Supporting local businesses, creating job opportunities, or
developing projects that boost the local economy.
iv. Environmental Efforts — Leading or participating in sustainability projects, such as
community gardens, recycling programs, or clean-up drives.
v. Cultural Enrichment — Promoting arts, music, and cultural events that celebrate
diversity and foster a sense of community.
vi. Advocacy and Social Justice — Championing causes that address social inequalities,
support marginalized groups, and advocate for policy changes.
vii. Public Safety — Working with local law enforcement or organizing neighborhood
watch programs to ensure a safe community environment.
viii. Infrastructure Improvements — Initiating or participating in projects that improve
public spaces, such as parks, community centers, or public transportation.
viiii. Youth Engagement — Creating or supporting programs that engage and empower
young people, providing them with opportunities for growth and development.
These contributions demonstrate a commitment to the betterment of the community, fostering
a supportive, vibrant, and sustainable environment for all its members.
b. The area in which the honoree made the most contribution should be considered when
determining which Facility will be named after that person or group. That is, when possible,
there should be a correlation between the service provided by the honoree and the Facility.
c. No Application shall be submitted to rename a Facility after an individual until at least one (1)
year following the death of such individual. This provision may be waived by a super majority
vote of at least four (4) City Council members. This guideline is appropriate to establish a
waiting period to ensure that an individual's accomplishments and contributions will stand the
test of time; and that decisions shall not be made on an emotional basis immediately following
a person's death.
d. When evaluating whether to rename a Facility, the party making the request shall consider
all factors he/she/they deem relevant, including whether some or all of the following
requirements accurately describe the person or organization for whom the Facility is proposed
to be renamed:
Requirements for Consideration:
i. The person or organization must be a full-time La Quinta resident for a minimum of
ten (10) years. Non -full-time residents and/or former residents who lived in La Quinta at
least ten (10) years but then relocated may be considered by Council on a case by case
basis.
ii. The person or organization must have dedicated a minimum of fifteen (15) years to
serving the community.
Supplemental Requirements:
i. The person or organization made lasting and significant* contributions to the
protection of natural or cultural resources of the City of La Quinta; or
ii. The person or organization made substantial* contributions to the betterment of a
specific Facility consistent with the established standards for the Facility; or
iii. The person or organization made substantial* contributions to the advancement of
recreational opportunities with the City of La Quinta; or
iv. The person or organization was associated with an economic development or
redevelopment activity; or
v. The person or organization had a positive impact on the lives of La Quinta's residents.
*Additional information as to how/why the contribution of the individual or organization was
significant or substantial is required and must be described in detail in the Facility Naming
Application.
e. Upon the naming or renaming of a Facility, the name shall not be used for any other
dedication or renaming within the City of La Quinta.
f. The City Council, in its sole and unlimited discretion, may remove or change the name of any
Facility at any time, unless contractually obligated otherwise.
g. The City Council reserves the right to revoke the naming of a facility if new information
comes to light about the individual that does not reflect the values of the City of La Quinta or if
such information would result in the individual not meeting the criteria outlined above. In the
instance that a name is revoked, the facility will revert to its original name.
h. Naming/renaming requests associated with financial or in-kind sponsorships will be
considered following the guidelines set forth in the City's Sponsorship Policy. Site sponsorship
criteria outlined in the Sponsorship Policy are distinct from Facility Naming Requests, as the
former pertains to branding opportunities linked to financial or in-kind contributions, while the
latter involves the official designation of physical spaces, independent of any sponsorship
agreements.
C. Facilitv Namina Criteria
1. City Facilities
a. For purposes of this Subsection C.1, City facilities refer to parks, park amenities, buildings,
meeting rooms in City owned buildings, fire stations owned by the City, or recreational
facilities.
c. City facility names shall be selected to either recognize natural features related to the La
Quinta community or to recognize a person or organization that made a lasting and significant
contribution to the betterment of the City of La Quinta.
d. Areas within City facilities that may be named separately from the main building include
points of entry; rooms/patios within a City building; facility features (such as a column or
fountain); walkways; trails, recreational facilities (such as group picnic areas, sports fields,
water features, recreational amenities, or park monuments); physical features (such as
mountains, hills, or vistas); drive -ways; or other related items. Only City -owned properties can
be renamed.
e. City Council retains discretion to name an alternative Facility or area within a Facility to the
Facility requested.
f. The following City facilities are considered ineligible for renaming:
• La Quinta City Hall — Including the Council Chambers, lobby, meeting rooms, hallways,
and entryways.
• *La Quinta Library
• *La Quinta Museum
• *La Quinta Wellness Center
• Civic Center Campus
• Fred Wolff Nature Preserve
• Bear Creek Trail
• Wolff Waters Place Apartments
*Areas within the above facilities, such as rooms, courtyards, etc. remain eligible for renaming
2. Commemorative Plaques
a. If a facility is named or renamed after a person or organization, a commemorative plaque
shall be placed in the public facility at the discretion of City Council.
D. Facility Naming Procedure:
1. Requests for naming and/or changing the name of a City Facility shall be submitted to the
Community Services Department in writing via the City's Facility Naming Application. If the
proposed Facility is in recognition of a person or organization, the applicant is required to
provide clear evidence that the person or organization to be honored has made lasting and
significant contributions to the betterment of the City of La Quinta.
2. All submittals, whether from an individual, or organization must include the name, phone
number, email, and address of the submitter. No anonymous submittals will be accepted.
Sitting City Council Members and Commissioners are not permitted to submit facility naming
requests.
3. Upon receipt of the application, the Community Services Department shall review the
application. If the application meets all requirements, the request to name/rename the facility
must follow the three-step public meeting process as follows:
a. Arts and Community Services Commission (ACSC) Meeting #1:
i. Staff will add the facility naming/renaming request to an upcoming ACSC
meeting agenda as a Presentation Item. Items listed on public meeting agendas
as Presentations are for informational purposes only. The ACSC will not take an
official action at the conclusion of the Presentation.
ii. Submitting party will present their request including the location of the
proposed renaming, information about the person/organization for whom the
Facility is proposed to be renamed and their contributions to La Quinta, why the
facility should be renamed, and any public outreach that was conducted to gather
community input about the proposed renaming.
iii. If a consensus to move forward is reached, staff will add the renaming request
to an upcoming ACSC meeting as a Business Session Item.
b. Arts and Community Services Commission (ACSC) Meeting #2:
i. The ACSC will consider as a Business Session item the proposed facility
renaming and evaluate the impact the person/organization has had on the
community of La Quinta.
ii. The ACSC will examine the information provided in the Facility Naming
Application, including the letters of support and resident signatures requirement,
and make a recommendation to City Council.
iii. If the ACSC approves the renaming request to be presented to Council, staff
will add it to an upcoming Council meeting as a Business Session item. If the
ACSC does not recommend the naming/renaming, their decision will be reflected
in the Meeting Minutes, however at staff's discretion, the request may go to City
Council for consideration.
c. City Council Meeting #3:
i. City Council will consider the ACSC's recommendation and discuss the
proposed facility naming/renaming to evaluate and determine if the
person/organization for whom the Facility is proposed to be renamed has had a
significant impact on the community of La Quinta.
ii. City Council will make the final decision to name or rename a City facility. If the
request is denied by City Council, no further action is taken. If the City Council
approves the request, staff is directed to go forward with implementing the
naming of the Facility. The steps taken to implement the request will be
developed as an internal City process. The decision of the City Council will be
final. Designation of the new Facility name will be approved by City Council and
reflected in the minutes
ATTACHMENT 2
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City of La Quinta
Facility Naming Application
Applicant Name:
Applicant Address:
Years of La Quinta Residency:
Applicant Phone:
Location of facility to be named:
Applicant Email:
Individual or organization to be recognized:
Proposed Name:
Please check all that apply:
o Was the individual a La Quinta resident for at least ten (10) years?
o Please provide residency dates: to
o Is the individual deceased? If so, what was the date of their death:
o The person or organization made lasting and significant contributions to the
protection of natural or cultural resources of the City of La Quinta.
o The person or organization made substantial contributions to the betterment of a
specific Facility consistent with the established standards for the Facility.
o The person or organization made substantial contributions to the advancement of
recreational opportunities with the City of La Quinta.
o The person or organization was associated with an economic development or
redevelopment activity.
o The person or organization had a positive impact on the lives of La Quinta's
residents.
o The person or organization volunteered for fifteen (15) or more years of service
to the community.
Explanation/justification for naming/renaming (may attach additional sheets if
needed)
1. Please provide any biographical information pertinent to the person/organization for
whom the Facility is proposed to be renamed (minimum 250 words).
2. Describe in detail the person/organization's civic involvement and connection to the
Facility after which it will be named.
3. How has the person/organization significantly impacted the community of La Quinta?
4. Describe any public outreach that was conducted to gather community input and
support for the proposed name/renaming of the Facility.
In addition to the information provided above, please include the following
supporting documents:
• Petition with at least 100 La Quinta resident (adults 18+) signatures in support of
the naming/renaming. Each petitioner listed must include the person's first and
last name, City of La Quinta address, phone number, and signature.
• At least 5 letters of support in favor of the naming/renaming of the Facility. Letters
must be provided by La Quinta residents and/or community organizations
corroborating the person/organization's achievements or impact to La Quinta and
describe in detail why he/she/they support the name/renaming.
• Any additional articles, documents, and/or evidence describing the reason for the
request and demonstrating significant community support for the
naming/renaming of the Facility.
POWER POINT
ARTS AND
COMMUNITY
SERVICES
COMMISSION
SPECIAL MEETING
October 14, 2024
Arts and Community Services Commission
Special Meeting
October 14, 2024
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Arts and Community Services Commission
Roll Call
Pledge of Allegiance
Arts and Community Services Commission
Public Comment
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Arts and Community Services Commission
Confirmation of Agenda
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Arts and Community Services Commission
Announcements, Presentations, and Written
Communications
Arts and Community Services Commission
Consent Calendar
Arts and Community Services Commission
131 - Recommend Distinguished Citizen Award
Nominee to City Council
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Distinguished Citizen Nominee
• Distinguished Citizen Award criteria includes the
following:
-City residency a minimum of one (1) year.
-Contributions to La Quinta/Coachella Valley through
their acts of service or involvement with community
organizations, athletics, or local art scene.
Distinguished Citizen Nominee
• Juan (John) Salas — La Quinta resident for 53 years
• Volunteers his time teaching Fit Beyond 50 class hosted by Desert Recreation
District for over 9 years. The class is 3x a week, including back-to-back classes
due to overflow.
• Class assists Seniors in maintaining strength, mobility and function. Exercises
focus on strengthening the upper and lower body, help improve balance and
flexibility, restore strength, and increase independence.
• Achievements:
— Certified instructor by the County of Riverside
— Army Veteran
— 2019 Senior Inspiration Award (Pillar of the Community)
131 -Call for a vote
Arts and Community Services Commission
S1 - Discuss Facility Naming Policy
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City Facility Naming Policy
• Facility naming policies provide clear guidelines and
criteria when considering the naming/renaming of a
Facility.
• Adopting a policy allows for consistent and
transparent processes when vetting naming
requests.
• Staff periodically receives requests and/or inquiries
about naming City facilities after community
members.
City Facility Naming Policy
• General Guidelines
— "Facility" includes City parks, park amenities, buildings,
meeting rooms, and recreational facilities.
— City Council has final authority to name or rename
Facilities.
— No Facility shall be named after a seated elected official.
— Current, full-time La Quinta residents may request a
naming/renaming by submitting a Facility Naming
Application.
City Facility Naming Policy
• Qualifications
— Significant and substantial contributions of a service, cultural, or
historic nature to the City of La Quinta.
— Examples may include:
• Volunteer Work - Cultural Enrichment
• Educational Initiatives - Advocacy & Social Justice
• Economic Development - Public Safety
• Environmental Efforts - Infrastructure
Improvements
• Youth Engagement
City Facility Naming Policy
• Qualifications
— The area in which the honoree made the most contribution
should be considered when determining which Facility will
be named after that person.
— No application shall be submitted to rename a Facility after
an individual at least one year following their death.
— Full time La Quinta residency a minimum of ten years.
— Fifteen years of service to the community.
City Facility Naming Policy
• Supplemental Requirements
— Significant contributions to protection of natural or
cultural resources.
— Substantial contributions to the betterment of a
specific Facility.
— Substantial contributions to the advancement of
recreational opportunities.
— Association with economic development or
redevelopment activity.
City Facility Naming Policy
• Criteria
— Areas within City Facilities may be named
separately from the main building including points
of entry, rooms, patios, walkways, sports fields,
water features, etc.
— Council has discretion to name an alternative
Facility or area within a Facility to the Facility
requested.
City Facility Naming Policy
• Criteria
— The following Facilities are considered ineligible for renaming:
• La Quinta City Hall (including Council Chambers, lobby, meetings
rooms, hallways, and entryways)
• La Quinta Library
• La Quinta Museum
• La Quinta Wellness Center
• Civic Center Campus
• Bear Creek Trail
• Fred Wolf Nature Preserve
• Wolff Waters Apartment Homes
City Facility Naming Policy
• Facility Naming Application shall be submitted to the
Community Services Department.
• All submittals must include a name, email, phone
number, and address of the submitter (no anonymous
submittals).
• Staff will review applications and if all requirements are
met, the completed request will go to a public meeting of
the Arts and Community Services Commission (ACSC).
City Facility Naming Policy
• Public Meeting #1
— Request will go to the ACSC as a Presentation Item.
— Submitting party will present request and reasoning
for the proposed Facility naming/renaming.
— If a consensus to move forward is reached, staff will
add request to upcoming ACSC agenda as a
Business Item.
City Facility Naming Policy
Public Meeting #2
— ACSC will discuss the request as a Business Session
Item and evaluate the impact the person/organization
had on La Quinta.
— If ACSC recommends the naming/renaming, staff will
place the request on a future City Council meeting
agenda.
— If ACSC does not recommend the naming/renaming,
staff will determine if the request will move forward to
Council for consideration.
City Facility Naming Policy
• Public Meeting #3
— Council will consider the ACSC's
recommendation and discuss the proposed
Facility naming /renaming as a Business Session
Item.
— Council will make the final decision.
City Facility Naming Policy
• Must be a full-time La Quinta resident.
• Indicate proposed Facility to be named.
• Detailed responses to the following questions:
— 1. Please provide any biographical information pertinent to the
person/organization for whom the Facility is proposed to be
renamed.
— 2. Describe in detail the person/organization's civic involvement
and connection to the Facility after which it will be renamed.
City Facility Naming Policy
• Detailed responses to the following
questions:
— 3. How has the person/organization significantly impacted
the Community of La Quinta?
— 4. Describe any public outreach that was conducted to
gather community input and support.
— Petition with at least 100 resident signatures in support.
— At least 5 letters of support provided by residents.
— Any additional articles, documents, evidence, etc.
Arts and Community Services Commission
Departmental Reports
Distinguished Citizen Award Recipient
• Will Donato - La Quinta resident for 20 years.
• Volunteers for causes including cancer,
Alzheimer's, and other non -profits.
• Performed with Al McKay, Gerald Levert, Richard �r+•
Marx, several soundtracks including Thelma &
Louise.
Achievements: WILL
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2019 #1 Billboard Smooth Jazz hit "Infinite Soul" DONATO
2022 #1 Billboard Smooth Jazz hit "Good On You"
2016 CV Music Awards #1 Best Instrumental Jazz
Artist
City Sponsorship Policy
• Sponsorship Policy was adopted February 2024.
• Provides uniform criteria when vetting sponsorship
requests (financial and in-kind).
• Sponsorship opportunities include:
— Events and Programs
— Projects
— Site Sponsorship
• Policy outlines criteria for advertising, eligibility, and
Sponsorship Agreement.
It
City Council Approval of 2024 Veteran
Nominees
Veteran Recognition Ceremony
Date: Monday, November 11, 2024
Location: City Hall Courtyard
Time: 9:00 AM — 11:00 AM
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• There are 338 names engraved on the Veterans Acknowledgement Monuments " . � �•°
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• There were 8 applications submitted
— 3 Army
— 4 Marine Corps
— 1 Navy
• Nominations were submitted in person and via City website
• Nominees were vetted by City staff
• Recently approved by City Councilfi7y
Civic Center Art Purchase Committee
• La Quinta Art Celebration - November 14 — 171 2024
• Commissioners: Beesemyer and Brower
• Art Purchase Committee Walk Through on Thursday,
November 14 from 1:30pm to 2:30pm.
Civic Center Art Purchase Committee
Civic Center Art Purchase Committee
Civic Center Art Purchase Committee
Civic Center Art Purchase Committee
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Civic Center Art Purchase Committee
.ter,
Next ACSC Quarterly Meeting
December 9t", 2024 at 4:00pm
Commissioner Items
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