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SPEV 2024-0016 Madison Club Rehearsal Dinner & Wedding (10.17.2024)■ CALIFORNIA - October 17, 2024 CASE NUMBER Special Event Permit 2024-0016 ACTIVITY/EVENTS Rehearsal Dinner 53370 Ross Avenue La Quinta, CA 92253 (The Madison Club) Friday, October 25, 2024 5:30pm-10:00pm Wedding & Reception 81573 Baffin Ave La Quinta, CA 92253 (The Madison Club) Saturday, October 26, 2024 2:30pm-10:00pm APPLICANT Melissa Sulivan Studio Sully 4622 Eagle Rock Blvd Los Angeles, CA 90041 (518)694-6265 PROPERTY OWNERS The Way We Roll, LLC 53370 Ross Ave La Quinta, CA 92253 Table One, LLC. 81537 Baffin Ave La Quinta, CA 92253 APPROVAL The Design and Development Department has reviewed your request for Special Event Permit 2024-0016 for two events pursuant to LQMC Section 9.60.170 (Special Events — Residential) and has approved the permit subject to the Conditions of Approval based on the following findings: A. The events will not be detrimental to the health, safety and general welfare of the community in and around the area of the proposed event. B. There is adequate area to conduct the events and to accommodate the anticipated attendance. ta Qat• t ra CALIFORNIA -------------- C. Sufficient parking will be provided for the anticipated attendance. Atten ees will- c parking and staying at local area hotels and shuttled by bus to and from both events. Therefore, there will be no onsite parking required for attendees. D. Food service operations, medical facilities, solid waste facilities, sewage disposal methods and potable water service have been provided. (Approval by the health officer may be required.) E. Fire protection plans and facilities have been provided to the satisfaction of the fire marshal. F. Security plans and facilities have been provided to the satisfaction of the sheriff. G. Public roadways providing access to the event can accommodate the anticipated traffic volumes in a reasonable and safe manner with minimal disruption to local traffic circulation. Attendees will be staying at local area hotels and transported by bus to and from the events, therefore there will be no on-site parking needed for attendees. This approval authorizes the applicant to conduct the event pursuant to compliance with all conditions of approval of this permit. The applicant must obtain any permits, as may be required below, in order to physically set up the event. CONDITIONS OF APPROVAL ComDletion/confirmation Drior to the start of both events: 1. The applicant agrees to indemnify, defend and hold harmless the City of La Quinta ("the City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this Special Event Permit. The City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or preceding and shall cooperate fully in the defense. 2. The events are approved for Friday, October 25, 2024, from 5:30 pm - 10:00 pm, and Saturday, October 26, 2024 from 2:30pm - 10:00pm. The total number of event attendees shall not exceed 330 on-site at any given time. The applicant is required to always maintain a count of all event attendees on-site during the event. The event count shall be maintained by the applicant and made available upon request by the Police Department, Fire Department, and/or City Staff. The Police Department and/or Fire Department can request a reduction of total event participants if the number of participants is detrimental ■ W �GN'NW CALIFORNIA - C to the health, safety, and general welfare of the community in the area o e proposed event. 3. The applicant has provided notification of the event to properties within 500 feet of event site and the Homeowner Association at least fourteen (14) days prior to the event on October 11, 2024. Notifications included date, time, event scope, and contact information. Proof of notification was provided to the Design and Development Department and included the following with some items pending: a) A map showing all properties within a minimum 500 -foot radius of subject properties. Received. b) A typed list of all property owners and their mailing address within a 500 -foot radius, and all residents/tenants of said properties. Pending. c) Photographic evidence of addressed envelopes. Pending. d) Copy of the written notification Received. e) Acknowledgement by the applicant that notices have been mailed or delivered. Received. Pending items may be emailed to the Planning Division at Planning(a-).LaQuintaCA.gov or to JLima(c)-LaQuintaCA.gov Please provide the case number with correspondence. 4. The applicant shall provide the Design and Development Department with list of contact(s) who will be on site during all event hours. The contact(s) will be responsible for responding to calls or complaints regarding the condition, operation, or conduct of event in a timely and appropriate manner. Contact information shall be provided to the Design and Development Department by October 21, 2024. 5. The applicant shall obtain all other applicable permits, if required, from the appropriate agencies (i.e. Fire Department, Building Department, Sheriff's Department, etc.). Building permits are required for all structures, including tents and canopies, and portable generators. 6. All temporary tents and membrane structures having an area more than 400 square feet require permits from the Fire Department. Exception: Tents open on all sides having a maximum size of 700 square feet, including multiple tents placed side by side, and a minimum clearance of 12 feet to all structures. 7. Special Inspection permit from the Building Division for the following temporary installations required: a. Temporary Electrical Installations. Examples of temporary installations would be generator use, or setup of any transformers, subpanels or receptacle branch circuits, but would not necessarily include cord and plug lighting - Compliance with taQa1tkv CALIFORNIA - the California Electrical Code to be demonstrated by plan submitta an iew, this would include generator specifications, whether fuel storage is proposed, equipment locations, conductor specifications and conductor installation requirements. 8. This review does not include the use of the main dwelling for assembly purposes or verification of required plumbing fixtures. 9. Any building, structure, facility, complex or improved area, or portions thereof, which are used by the public shall be provided with barrier free design to ensure that these improvements are accessible to and usable by persons with disabilities. Plans shall fully detail how the proposed events comply with the California Accessibility Standards defined in Title 24 Chapter 11 B and Federal ADA Regulations. 10. The applicant shall obtain an encroachment permit for off-site signs and traffic controls placed within the City's right-of-way. Encroachment permits shall include all applicable insurance to be provided to the Public Works Department. 11. All vendors shall obtain a City Business License. The serving of food and alcoholic beverages during the event shall be subject to the rules and requirements of the Riverside County Health Department and State of California Alcoholic Beverage Control, respectively. Vendors shall have Business Licenses approved prior to the date of the event. Completion/confirmation during the event: 12. The set-up and operation of the event shall be consistent with the attached exhibits and event information on file. 13. Security personnel shall be easily identifiable to the public by the provision of uniformed personnel. All designated private security personnel must be licensed by the State of California and possess a valid private security license. 14. The applicant shall conform to the City's Noise Ordinance (Municipal Code Section 9.100.210) and specifically the following noise limitations during the event: Before 10:00pm: Sixty-five decibels (65 dB(A)) After 10:00pm: Fifty decibels (50 dB(A)) If the noise consists entirely of impact noise, speech or music, or any combination thereof, each of the noise levels specific above shall be reduced by five dB(A). taQa1tkv CALIFORNIA - 15. Extension Cords: Extension cords shall be over -current protected and/or ground -fault interrupter protected. No additional taps are to be in any device. All extension cords shall be of 12/3 -gauge wire or greater with approved connectors. 16. Portable Outdoor Gas -Fired Heaters: The storage or use of portable outdoor gas-fired heating appliances is prohibited inside tents, canopies and membrane structures. The heating appliance shall be located not less than 5 feet from buildings, exits and exit discharges. The heating appliance shall not be located beneath or closer than 5 feet to combustible decorations and combustible overhangs, awnings, sunshades or similar combustible attachments to buildings. Heating appliances shall be listed and labeled in accordance with ANSI Z83.26/CSA2.37 and provided with a tip -over switch that automatically shuts off the flow of gas if the appliance is tilted more than 15 degrees from vertical. 17. Portable Outdoor Fireplaces: Portable outdoor fireplaces shall be used in accordance with manufacturer's instructions and shall not be operated within 15 feet (3048 mm) of a structure or combustible material. 18. Designated Smoking Areas [CFC 3106.4.5]: Smoking shall be permitted only in designated areas. Other areas shall have approved "No Smoking" signs conspicuously posted and maintained. 19. Open flames or any other device emitting flames or fire or creating a glow capable of igniting combustibles shall be permitted. 20. Surrounding roadways and intersections shall remain readily accessible for passage of emergency response vehicles and private vehicles. There shall be no queueing of vehicles along all surrounding roads for the purpose of dropping off for, picking up for, or entering the event. 21. Roadways/traffic aisles to structures and activities in and around the event will always be maintained and accessible to emergency vehicles. Parking monitors shall wear light- colored clothing and reflective vests as needed. Flashlights shall be used after dusk. 22. The event is subject to spot inspections by the Police Department, Fire Department, and/or City staff to ensure compliance with the conditions of this letter. CALIFORNIA - 23. Furnishings, decorations or other objects shall not be placed to obstruct ingress or egress access. Any draperies or hangs shall not be placed over exit doors or otherwise be located to conceal or obstruct an exit. 24. Curtains, draperies, hangings and other decorative materials suspended from walls or ceilings shall meet the flame propagation performance criteria of CCR Title 19 in accordance with section 807.2 or be non-combustible. (CFC 807.1) 25. LP -Gas containers- shall be located outside and adequately protected to prevent tampering, damage by vehicles or other hazards. Equipment such as tanks, valves, tubing and other related components shall be approved. 26. Tents greater than 400 square feet shall not be erected for any purpose without first obtaining approval and a permit from the Office of the Fire Marshal. ComDletion/confirmation after the conclusion of the event (if necessa 27. The event site shall be left clean and in its original manner after the event. All event areas shall be left free of debris after the event concludes. 28. Any damage to the public hardscape caused by this event shall be repaired as directed by the City Engineer. This includes but is not limited to sidewalks, curb and gutter, landscaping, and pavement especially within the surrounding public streets. FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION By holding this event, the applicant agrees to indemnify, defend and hold harmless the City of La Quinta ("the City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or preceding and shall cooperate fully in the defense. The City may elect to add conditions to this application request to mitigate any problems that arise not previously addressed herein. f ,a.w Jack Lima, Assistant Planner Design and Development Department Cc Danny Castro, Design and Development Director Rehearsal Dinner Site Plan 53370 Ross Avenue La Quinta, CA 92253 (The Madison Club) Friday, October 25, 2024 5:30pm-10:00pm r ro BAR BA R f 1 w. p011 PLANNING APPROVAL ADMINISTRATIVE CASE# SPEV2024-0016 EXHIBIT# 1 of 2 INITIAL &c�' J.LIMA DATE 10/17/2024 L0 .. :A-. TI! •j• M BVIITaN ', ` � r r. / 1 ! r C me , 1© Cheese �a� MR A J Q > W O O (n N O CO N w L -o E Cll Q C) O Q a. 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