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CC Resolution 2024-040 Facility Naming PolicyRESOLUTION NO. 2024 — 040 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING A FACILITY NAMING POLICY WHEREAS, a facility naming policy establishes uniform procedures, eligibility criteria, and allows for the consideration and acceptance of facility naming requests of places, history, persons, and/or organizations that are undeniably significant to the City of La Quinta; and WHEREAS, the City Council of the City of La Quinta finds it appropriate to establish a facility naming policy to provide guidance to City staff for vetting facility naming requests; and WHEREAS, the ability to accept, deny, or modify facility names are acts taken solely for the common benefit of the City and its citizenry; and WHEREAS, said policy shall be adopted by resolution. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The Facility Naming Policy attached hereto as Exhibit A and incorporated herein by this reference shall govern the consideration of facility naming requests in a matter that is for the common benefit of the City. SECTION 2. This Policy, as applicable shall constitute the procedures and rules governing the consideration of naming requests. SECTION 3. Severability. If any provision of this Resolution or the application therefore to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution which can be given effect without the invalid provision or application, and to this end of the provisions of this Resolution are severable. The City Council hereby declares that it would have adopted this Resolution irrespective of the invalidity of any particular portion thereof. SECTION 4. This Resolution shall become effective immediately upon its adoption. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 5th day of November 2024, by the following vote: Resolution No. 2024 — 040 Facility Naming Policy Adopted: November 5, 2024 Page 2 of 8 AYES: Councilmembers Fitzpatrick, McGarrey, Pena, Sanchez, and Mayor Evans NOES: None ABSENT: None ABSTAIN: None ATTEST: v4w MONIKA RA EVA ity Clerk City of La Quinta, California APPROVED AS TO FORM: WILLIAM H. IHRK1, City Attorney City of La Quinta, California LINDA EVANS, Mayor City of La Quinta, California Resolution No. 2024 — 040 EXHIBIT A Facility Naming Policy Adopted: November 5, 2024 Page 3 of 8 CITY OF LA QUINTA FACILITY NAMING POLICY PURPOSE To establish uniform procedures for the naming or renaming of City facilities in a manner that is compatible with community interest, the City's core values, and the enhancement of La Quinta's legacy. The purpose of the policy is to establish criteria and processes to guide the naming/renaming of City Facilities in a manner that ensures that Facility names honor places, history, persons, and/or organizations that are undeniably significant to La Quinta. GENERAL POLICY The following guidelines have been established to provide for a consistent and uniform procedure in the naming or renaming of City facilities, (collectively, "Facility(ies)") which includes parks, park amenities, buildings, meeting rooms in City owned buildings, fire stations, or recreational facilities. A. General Guidelines 1. The City Council shall have the final authority to name and rename all Facilities. 2. The City Council shall have the final authority to designate commemorative Facilities names and plaques. 3. Under extraordinary circumstances, the City Council may, with a super majority vote of at least four City Council members, revoke the current name of any Facility. 4. No Facility shall be named after a seated elected or appointed official. 5. Current full-time La Quinta Residents may request the naming/renaming of City Facilities by submitting a completed Facility Naming Application to the Community Services Department. 6. City Facilities named/renamed after a person shall not be changed once established unless the City finds the individual to be undeserving or the naming/renaming of the Facility to be inappropriate subject to a revocation hearing. B. Qualifications for Naming of City Facilities Qualifying criteria include the following: a. Facilities may be named or renamed after any group, individual, or family, living or deceased that has made significant and substantial contributions of a service, cultural, or historic nature to the City of La Quinta, as determined by the City Council. Significant and substantial contributions encompass a variety of impactful actions and initiatives that enhance the well-being and development of the community. These contributions can include outstanding achievements in the following: Resolution No. 2024 — 040 Facility Naming Policy Adopted: November 5, 2024 Page 4 of 8 i. Volunteer Work — Dedicating time and skills to support local organizations, charities, schools, and community events. ii. Educational Initiatives — Providing tutoring, mentorship, or educational programs that improve literacy, knowledge, and skills among youth and/or community members. iii. Economic Development —Supporting local businesses, creating job opportunities, or developing projects that boost the local economy. iv. Environmental Efforts — Leading or participating in sustainability projects, such as community gardens, recycling programs, or clean-up drives. v. Cultural Enrichment — Promoting arts, music, and cultural events that celebrate diversity and foster a sense of community. vi. Advocacy and Social Justice — Championing causes that address social inequalities, support marginalized groups, and advocate for policy changes. vii. Public Safety — Working with local law enforcement or organizing neighborhood watch programs to ensure a safe community environment. viii. Infrastructure Improvements — Initiating or participating in projects that improve public spaces, such as parks, community centers, or public transportation. ix. Youth Engagement — Creating or supporting programs that engage and empower young people, providing them with opportunities for growth and development. These contributions demonstrate a commitment to the betterment of the community, fostering a supportive, vibrant, and sustainable environment for all its members. b. The area in which the honoree made the most contribution should be considered when determining which Facility will be named after that person or group. That is, when possible, there should be a correlation between the service provided by the honoree and the Facility. c. No Application shall be submitted to rename a Facility after an individual until at least one (1) year following the death of such individual. This provision may be waived by a super majority vote of at least four (4) City Council members. This guideline is appropriate to establish a waiting period to ensure that an individual's accomplishments and contributions will stand the test of time; and that decisions shall not be made on an emotional basis immediately following a person's death. d. When evaluating whether to rename a Facility, the party making the request shall consider all factors he/she/they deem relevant, including whether some or all of the Resolution No. 2024 — 040 Facility Naming Policy Adopted: November 5, 2024 Page 5 of 8 following requirements accurately describe the person or organization for whom the Facility is proposed to be renamed: Requirements for Consideration: i. The person or organization must be a full-time La Quinta resident for a minimum of ten (10) years. Non -full-time residents and/or former residents who lived in La Quinta at least ten (10) years but then relocated may be considered by Council on a case by case basis. ii. The person or organization must have dedicated a minimum of fifteen (15) years to serving the community. iii. In the event a person or organization of extraordinary qualifications does not meet the requirements above, but otherwise bears or has borne a clear connection to the City of La Quinta, the City Council may at its discretion waive requirements (i) and (ii) above. a. Extraordinary qualifications are those that are above and beyond that of significant contributions and include, but are not limited to, sacrifice in the line of duty as a member of the United States Armed Forces, Riverside County Sheriff's Department, Riverside County Fire Department, or as somebody who has made a historic or national contribution that has brought positive attention to the City of La Quinta. b. A clear connection to the City of La Quinta is to be determined upon the judgment of the City Council, but can include school attendance or employment within the City. Supplemental Requirements: i. The person or organization made lasting and significant* contributions to the protection of natural or cultural resources of the City of La Quinta; or ii. The person or organization made substantial* contributions to the betterment of a specific Facility consistent with the established standards for the Facility; or iii. The person or organization made substantial* contributions to the advancement of recreational opportunities with the City of La Quinta; or iv. The person or organization was associated with an economic development or redevelopment activity; or Resolution No. 2024 — 040 Facility Naming Policy Adopted: November 5, 2024 Page 6 of 8 v. The person or organization had a positive impact on the lives of La Quinta's residents. *Additional information as to how/why the contribution of the individual or organization was significant or substantial is required and must be described in detail in the Facility Naming Application. e. Upon the naming or renaming of a Facility, the name shall not be used for any other dedication or renaming within the city of La Quinta. f. The City Council, in its sole and unlimited discretion, may remove or change the name of any Facility at any time, unless contractually obligated otherwise. g. The City Council reserves the right to revoke the naming of a facility if new information comes to light about the individual that does not reflect the values of the City of La Quinta or if such information would result in the individual not meeting the criteria outlined above. In the instance that a name is revoked, the facility will revert to its original name. h. Naming/renaming requests associated with financial or in-kind sponsorships will be considered following the guidelines set forth in the City's Sponsorship Policy adopted via Resolution No. 2024-005. Site sponsorship criteria outlined in the Sponsorship Policy are distinct from Facility Naming Requests, as the former pertains to branding opportunities linked to financial or in-kind contributions, while the latter involves the official designation of physical spaces, independent of any sponsorship agreements. C. Facility Naming Criteria 1. City Facilities a. For purposes of this Subsection C.1, City facilities refer to parks, park amenities, buildings, meeting rooms in City owned buildings, fire stations owned by the City, or recreational facilities. b. City facility names shall be selected to either recognize natural features related to the La Quinta community or to recognize a person or organization that made a lasting and significant contribution to the betterment of the City of La Quinta. c. Areas within City facilities that may be named separately from the main building include points of entry; rooms/patios within a City building; facility features (such as a column or fountain); walkways; trails, recreational facilities (such as group picnic areas, sports fields, water features, recreational amenities, or park monuments); physical features (such as mountains, hills, or vistas); drive -ways; or other related items. Only City -owned properties can be renamed. Resolution No. 2024 — 040 Facility Naming Policy Adopted: November 5, 2024 Page 7 of 8 d. City Council retains discretion to name an alternative Facility or area within a Facility to the Facility requested. e. The following City facilities are considered ineligible for renaming: • La Quinta City Hall — Including the Council Chambers, lobby, meeting rooms, hallways, and entryways. • *La Quinta Library • *La Quinta Museum • *La Quinta Wellness Center • Civic Center Campus • Fred Wolff Nature Preserve • Bear Creek Trail • Wolff Waters Place Apartments *Areas within the above facilities, such as rooms, courtyards, etc. remain eligible for renaming 2. Commemorative Plaques a. If a facility is named or renamed after a person or organization, a commemorative plaque shall be placed in the public facility at the discretion of City Council. D. Facility Naming Procedure 1. Requests for naming and/or changing the name of a City Facility shall be submitted to the Community Services Department in writing via the City's Facility Naming Application. If the proposed Facility is in recognition of a person or organization, the applicant is required to provide clear evidence that the person or organization to be honored has made lasting and significant contributions to the betterment of the City of La Quinta. 2. All submittals, whether from an individual, or organization must include the name, phone number, email, and address of the submitter. No anonymous submittals will be accepted. Sitting City Council Members and Commissioners are not permitted to submit facility naming requests. 3. Upon receipt of the application, the Community Services Department shall review the application. If the application meets all requirements, the request to name/rename the facility must follow the three-step public meeting process as follows: a. Arts and Community Services Commission (ACSC) Meeting No. 1: Staff will add the facility naming/renaming request to an upcoming ACSC meeting agenda as a Presentation Item. Items listed on public meeting agendas Resolution No. 2024 — 040 Facility Naming Policy Adopted: November 5, 2024 Page 8 of 8 as Presentations are for informational purposes only. The ACSC will not take an official action at the conclusion of the Presentation. ii. Submitting party will present their request including the location of the proposed renaming, information about the person/organization for whom the Facility is proposed to be renamed and their contributions to La Quinta, why the facility should be renamed, and any public outreach that was conducted to gather community input about the proposed renaming. iii. If a consensus to move forward is reached, staff will add the renaming request to an upcoming ACSC meeting as a Business Session Item. b. Arts and Community Services Commission (ACSC) Meeting No. 2: The ACSC will consider the proposed facility renaming as a Business Session Item and evaluate the impact the person/organization has had on the community of La Quinta. ii. The ACSC will examine the information provided in the Facility Naming Application, including the letters of support and resident signatures requirement, and make a recommendation to City Council. iii. If the ACSC approves the renaming request to be presented to Council, staff will add it to an upcoming Council meeting as a Business Session Item. If the ACSC does not recommend the naming/renaming, their decision will be reflected in the meeting minutes, however at staff's discretion, the request may go to City Council for consideration. c. City Council Meeting No. 3: City Council will consider the ACSC's recommendation and discuss the proposed facility naming/renaming as a Business Session Item to evaluate and determine if the person/organization for whom the Facility is proposed to be renamed has had a significant impact on the community of La Quinta. ii. City Council will make the final decision to name or rename a City facility. If the request is denied by City Council, no further action is taken. If the City Council approves the request, staff is directed to go forward with implementing the naming of the Facility. The steps taken to implement the request will be developed as an internal City process. The decision of the City Council will be final. Designation of the new Facility name will be approved by City Council and reflected in the minutes.