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2024 11 05 CouncilCITY COUNCIL AGENDA Page 1 of 6 NOVEMBER 5, 2024 CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBER 78495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, NOVEMBER 5, 2024 3:30 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION Members of the public may listen to this meeting by tuning-in live via www.laquintaca.gov/livemeetings. CALL TO ORDER ROLL CALL: Councilmembers: Fitzpatrick, McGarrey, Peña, Sanchez, and Mayor Evans PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda pursuant to the “Public Comments – Instructions” listed at the end of the agenda. The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)]. CONFIRMATION OF AGENDA CLOSED SESSION 1.CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION; PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9; CASES NAMES AND NUMBERS – MULTIPLE (listed below, all in U.S. Bankruptcy Court, District of Delaware) CASE NAME: CASE NUMBER SilverRock Development Company, LLC 24-11647 SilverRock Lifestyle Residences, LLC 24-11648 SilverRock Lodging, LLC 24-11650 SilverRock Luxury Residences, LLC 24-11652 SilverRock Phase I, LLC 24-11654 RGC PA 789, LLC 24-11657 City Council agendas and staff reports are available on the City’s web page: www.LaQuintaCA.gov CITY COUNCIL AGENDA Page 2 of 6 NOVEMBER 5, 2024 RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. REPORT ON ACTION(S) TAKEN IN CLOSED SESSION PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda pursuant to the “Public Comments – Instructions” listed at the end of the agenda. The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)]. ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS 1.PALM SPRINGS AIRPORT MASTER PLAN UPDATE – PRESENTATION BY DALEY STRATEGIES ACCOUNT COORDINATOR DEBBY CHEN 2.PROCLAMATION IN RECOGNITION AND CELEBRATION OF 101-YEAR-OLD LA QUINTA RESIDENT EVIE GIBSON CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 7 15 35 39 43 1.APPROVE COUNCIL MEETING MINUTES DATED OCTOBER 15, 2024 2.APPROVE PURCHASE OF: (1) PREFABRICATED RESTROOM BUILDING AND POOL BUILDING ADDITION FROM ROMTEC BUILDINGS AND PUMPING SYSTEMS AND (2) PLAYGROUND EQUIPMENT AND SHADE STRUCTURES FROM GREAT WESTERN INSTALLATIONS FOR THE FRITZ BURNS PARK IMPROVEMENTS PROJECT NO. 2021-02 3.ACCEPT SILVERROCK TEMPORARY GOLF CART PATH PAVING PROJECT NO. 2024-13, LOCATED IN THE SILVERROCK GOLF COURSE 4.ACCEPT FISCAL YEAR 2023/24 PAVEMENT MANAGEMENT PLAN CITYWIDE SLURRY SEAL IMPROVEMENTS PROJECT NO. 2023-16 IN VARIOUS LOCATIONS CITYWIDE 5.AUTHORIZE OVERNIGHT TRAVEL FOR MAINTENANCE AND OPERATIONS SUPERINTENDENT TO ATTEND THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY PUBLIC WORKS ACADEMY IN PASO ROBLES, CALIFORNIA, NOVEMBER 5-7, 2024 6.APPROVE DEMAND REGISTERS DATED OCTOBER 11, 18, AND 25, 2024 45 CITY COUNCIL AGENDA Page 3 of 6 NOVEMBER 5, 2024 BUSINESS SESSION PAGE 1.APPROVE DISTINGUISHED CITIZEN AWARD NOMINEE 67 2.ADOPT RESOLUTION ADOPTING FACILITY NAMING POLICY [RESOLUTION NO. 2024-040] 71 3.APPROVE CANCELLATION OF REGULAR CITY COUNCIL MEETING OF JANUARY 7, 2024 83 STUDY SESSION PAGE 1.DISCUSS THE CITY’S MEMBERSHIP WITH THE LEAGUE OF CALIFORNIA CITIES 85 PUBLIC HEARINGS – None DEPARTMENTAL REPORTS 1.CITY MANAGER 2.CITY ATTORNEY 3.CITY CLERK 4.COMMUNITY SERVICES 5.DESIGN AND DEVELOPMENT 6.FINANCE 7.PUBLIC SAFETY 8.PUBLIC WORKS MAYOR’S AND COUNCIL MEMBERS’ ITEMS REPORTS AND INFORMATIONAL ITEMS 1.CVAG CONSERVATION COMMISSION (Evans) 2.CVAG ENERGY AND ENVIRONMENTAL RESOURCES COMMITTEE (Evans) 3.CVAG EXECUTIVE COMMITTEE (Evans) 4.VISIT GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans) 5.IMPERIAL IRRIGATION DISTRICT – COACHELLA VALLEY ENERGY COMMISSION (Evans) 6.LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) 7.COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans) 8.SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Evans) 9.GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (Evans) 10.ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Fitzpatrick) 11.DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Evans & Sanchez) 12.DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & McGarrey) 13.COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña) 14.RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick) CITY COUNCIL AGENDA Page 4 of 6 NOVEMBER 5, 2024 15.CVAG TRANSPORTATION COMMITTEE (Fitzpatrick) 16.IMPERIAL IRRIGATION DISTRICT – ENERGY CONSUMERS ADVISORY COMMITTEE (McGarrey) 17.COACHELLA VALLEY MOUNTAINS CONSERVANCY (McGarrey) 18.LEAGUE OF CALIFORNIA CITIES – ENVIRONMENTAL QUALITY POLICY COMMITTEE (McGarrey) 19.LEAGUE OF CALIFORNIA CITIES – EXECUTIVE COMMITTEE RIVERSIDE COUNTY DIVISION (McGarrey) 20.CANNABIS AD HOC COMMITTEE (Peña & Sanchez) 21.CVAG PUBLIC SAFETY COMMITTEE (Peña) 22.CVAG HOMELESSNESS COMMITTEE (Peña) 23.COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT (Peña) 24.SUNLINE TRANSIT AGENCY (Peña) 25.ANIMAL CAMPUS COMMISSION (Sanchez) 26.LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY COMMITTEE (Sanchez) 27.RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez) 28.ART PURCHASE COMMITTEE (Sanchez & McGarrey) 29.CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Sanchez) 30.SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS REGIONAL COUNCIL (Sanchez) 31.PALM SPRINGS AIRPORT COMMISSION MEETING MINUTES OF OCTOBER 16, 2024 101 32.PLANNING COMMISSION MEETING MINUTES DATED JULY 9 AND AUGUST 13, 2024 105 33.ARTS AND COMMUNITY SERVICES COMMISSION MEETING MINUTES DATED SEPTEMBER 9, 2024 115 34.FINANCIAL ADVISORY COMMISSION MINUTES DATED: •JUNE 5, 2024 SPECIAL MEETING •AUGUST 14, 2024 QUARTERLY MEETING •AUGUST 29, 2024 SPECIAL MEETING 121 ADJOURNMENT ********************************* The next regular meeting of the City Council will be held on November 19, 2024, at 4:00 p.m. at the City Hall Council Chamber, 78495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Monika Radeva, City Clerk of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chamber at 78495 Calle Tampico, and the bulletin board at the La Quinta Cove Post Office at 51321 Avenida Bermudas, on October 31, 2024. CITY COUNCIL AGENDA Page 5 of 6 NOVEMBER 5, 2024 DATED: October 31, 2024 MONIKA RADEVA, City Clerk City of La Quinta, California Public Notices •Agenda packet materials are available for public inspection: 1) at the Clerk’s Office at La Quinta City Hall, located at 78495 Calle Tampico, La Quinta, California 92253; and 2) on the City’s website at www.laquintaca.gov/councilagendas, in accordance with the Brown Act [Government Code § 54957.5; AB 2647 (Stats. 2022, Ch. 971)]. •The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7123, 24- hours in advance of the meeting and accommodations will be made. •If background material is to be presented to the City Council during a City Council meeting, please be advised that 15 copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this takes place prior to the beginning of the meeting. PUBLIC COMMENTS - INSTRUCTIONS Members of the public may address the City Council on any matter listed or not listed on the agenda as follows: WRITTEN PUBLIC COMMENTS can be provided either in-person during the meeting by submitting 15 copies to the City Clerk, it is requested that this takes place prior to the beginning of the meeting; or can be emailed in advance to CityClerkMail@LaQuintaCA.gov, no later than 12:00 p.m., on the day of the meeting. Written public comments will be distributed to Council, made public, and will be incorporated into the public record of the meeting, but will not be read during the meeting unless, upon the request of the Mayor, a brief summary of public comments is asked to be reported. If written public comments are emailed, the email subject line must clearly state “Written Comments” and should include: 1) full name, 2) city of residence, and 3) subject matter. VERBAL PUBLIC COMMENTS can be provided in-person during the meeting by completing a “Request to Speak” form and submitting it to the City Clerk; it is requested that this takes place prior to the beginning of the meeting. Please limit your comments to three (3) minutes (or approximately 350 words). Members of the public shall be called upon to speak by the Mayor. In accordance with City Council Resolution No. 2022-027, a one-time additional speaker time donation of three (3) minutes per individual is permitted; please note that the member of the public donating time must: 1) submit this in writing to the City Clerk by completing a “Request to Speak” form noting the name of the person to whom time is being donated to, and 2) be present at the time the speaker provides verbal comments. CITY COUNCIL AGENDA Page 6 of 6 NOVEMBER 5, 2024 Verbal public comments are defined as comments provided in the speakers’ own voice and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Mayor. Public speakers may elect to use printed presentation materials to aid their comments; 15 copies of such printed materials shall be provided to the City Clerk to be disseminated to the City Council, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Mayor. All writings or documents, including but not limited to emails and attachments to emails, submitted to the City regarding any item(s) listed or not listed on this agenda are public records. All information in such writings and documents is subject to disclosure as being in the public domain and subject to search and review by electronic means, including but not limited to the City’s Internet Web site and any other Internet Web-based platform or other Web-based form of communication. All information in such writings and documents similarly is subject to disclosure pursuant to the California Public Records Act [Government Code § 7920.000 et seq.]. TELECONFERENCE ACCESSIBILITY – INSTRUCTIONS Teleconference accessibility may be triggered in accordance with AB 2449 (Stats. 2022, Ch. 285), codified in the Brown Act [Government Code § 54953], if a member of the City Council requests to attend and participate in this meeting remotely due to “just cause” or “emergency circumstances,” as defined, and only if the request is approved. In such instances, remote public accessibility and participation will be facilitated via Zoom Webinar as detailed at the end of this Agenda. *** TELECONFERENCE PROCEDURES – PURSUANT TO AB 2449*** APPLICABLE ONLY WHEN TELECONFERENCE ACCESSIBILITY IS IN EFFECT Verbal public comments via Teleconference – members of the public may attend and participate in this meeting by teleconference via Zoom and use the “raise your hand” feature when public comments are prompted by the Mayor; the City will facilitate the ability for a member of the public to be audible to the City Council and general public and allow him/her/them to speak on the item(s) requested. Please note – members of the public must unmute themselves when prompted upon being recognized by the Mayor, in order to become audible to the City Council and the public. Only one person at a time may speak by teleconference and only after being recognized by the Mayor. ZOOM LINK: https://us06web.zoom.us/j/86171130130 Meeting ID: 861 7113 0130 Or join by phone: (253) 215 – 8782 Written public comments – can be provided in person during the meeting or emailed to the City Clerk’s Office at CityClerkMail@LaQuintaCA.gov any time prior to the adjournment of the meeting, and will be distributed to the City Council, made public, incorporated into the public record of the meeting, and will not be read during the meeting unless, upon the request of the Mayor, a brief summary of any public comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request. CITY COUNCIL MINUTES Page 1 of 8 OCTOBER 15, 2024 CITY COUNCIL MINUTES TUESDAY, OCTOBER 15, 2024 CALL TO ORDER A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, McGarrey, Peña, Sanchez, and Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None CONFIRMATION OF AGENDA Mayor Evans said she serves on the board of the Impact Through Golf Foundation, a non-profit organization, and as this is a volunteer position for which she does not receive any compensation, pursuant to Government Code Section 1091.5, there is no potential conflict of interest and she may participate in the discussion and vote for Business Session Item No. 1 regarding amending the agreement for contract services with the American Express Gold Tournament for in-kind services for hosting the golf tournament in La Quinta. CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION; SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO PARAGRAPH (2) OR (3) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9 (NUMBER OF POTENTIAL CASES: 1) 2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION; PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9; CASES NAMES AND NUMBERS – MULTIPLE (listed below, all in U.S. Bankruptcy Court, District of Delaware) CASE NAME: CASE NUMBER SilverRock Development Company, LLC 24-11647 SilverRock Lifestyle Residences, LLC 24-11648 SilverRock Lodging, LLC 24-11650 SilverRock Luxury Residences, LLC 24-11652 SilverRock Phase I, LLC 24-11654 RGC PA 789, LLC 24-11657 CONSENT CALENDAR ITEM NO. 1 7 CITY COUNCIL MINUTES Page 2 of 8 OCTOBER 15, 2024 COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:03 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:05 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: Mayor Evans and City Attorney Ihrke reported the following pursuant to Government Code section 54957.1 (Brown Act):  CLOSED SESSION ITEM NO. 1 – no reportable action; and  CLOSED SESSION ITEM NO. 2 – Council did not complete consideration of this item and will reconvene into Closed Session after the Open Session of the meeting. PLEDGE OF ALLEGIANCE Councilmember Sanchez led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA PUBLIC SPEAKER: Gregory Cannon, La Quinta – Cove resident, investor in City; complained about the Cove’s poor infrastructure – electric, water, and gas; said utility companies refuse to conduct repairs; City’s Public Safety and Building staff were not helpful; La Quinta Police substation should be staffed to offer full services; and opined the City is mismanaged because it does not assist residents with utilities. PUBLIC SPEAKER: Phillip Bettencourt, La Quinta – said he is the official representative of the Marine Committee for Rancho La Quinta Homeowners Association (HOA) who are again hosting a Thanksgiving Day Ceremony for the U.S. Marine Corp, which offers Marines use of HOA facilities such as golf, tennis, and pickleball, and provides valley residents the opportunity to share their Thanksgiving Day with Marines from the Air Ground Combat Center in 29 Palms; and extended an invitation to the Council to join the Rancho La Quinta residents at the Ceremony to welcome the Marines. Mayor Evans, on behalf of the Council, thanked the Rancho La Quinta HOA for their hospitality and thoughtfulness. PUBLIC SPEAKER: Lynne Daniels, La Quinta – did not wish to speak when called upon by the Mayor. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. ARTS AND MUSIC LINE PROJECT UPDATE – PRESENTATION BY COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS (CVAG) ASSISTANT DIRECTOR OF TRANSPORTATION RANDY BOWMAN 8 CITY COUNCIL MINUTES Page 3 of 8 OCTOBER 15, 2024 CVAG Assistant Director of Transportation Bowman provided a presentation on the anticipated timeline to complete the design, obtain public agencies approvals, bid, award, construct, and educational program efforts of the Arts and Music Line project, approximately a 9-mile community connector to key destinations, such as schools, affordable housing, retail and employment centers, which will provide three connections to the CV Link and will run along Avenue 48 through the Cities of La Quinta, Indio, Coachella, and Riverside County, from Washington Street to the Whitewater Channel, and another 6-miles of side streets. Mayor Evans noted that the Arts and Music Line project and the CV Link project (running along the evacuation channel) will connect at Promontory Point, located on Vista Grande, east of Jefferson Street; and La Quinta has approximately 81 miles of bike lanes throughout the city. Mr. Bowman also provided an update on the status of the CV Link regional trail project, a 50-mile multi-modal transportation project under construction for bicyclists, pedestrians, and low speed electric vehicles, that will run continuously throughout the Coachella Valley cities, from Desert Hot Springs to Coachella. Mayor Evans said the CV Link project is 100% grant funded with Alternative Transportation Program grants, and managed by CVAG. 2. LA QUINTA ART CELEBRATION – NOVEMBER 2024 EVENT SUMMARY PRESENTATION BY EVENT PRODUCER PAUL ANDERSON WITH SCOPE EVENTS Paul Anderson, event producer and CEO of SCOPE Events, LLC, accompanied by Event Director Kathleen Hughes, provided an overview of the successful March 2024 art event, challenges due to weather, high attendance during the reduced three days the festival was open, increased sales, food and beverage; Wi-Fi challenges; plans for the upcoming March 2025 event; November Veteran’s Day event plans; commended the Council and staff for their collaboration and support in producing the event; and announced that the La Quinta Art Celebration was named number one Patron Show, fine art and fine craft event, in the United States. Council expressed their gratitude to Mr. Anderson and his staff for their great partnership with the City and provided information regarding volunteering at the events. 3. TALUS DEVELOPMENT PROJECT (FORMERLY SILVERROCK) – STATUS UPDATE City Attorney Ihrke said on August 5, 2024, SilverRock Development Company LLC and its affiliates, collectively referred to as “SDC,” voluntarily petitioned for Chapter 11 bankruptcy in U.S. Bankruptcy Court in Delaware; and per Council’s direction and approval, the City retained Special Counsel who has continuously been working with the City Manager and City Attorney throughout these proceedings. 9 CITY COUNCIL MINUTES Page 4 of 8 OCTOBER 15, 2024 Mr. Ihrke noted prior announcements regarding the status of the bankruptcy cases are included in the meeting minutes of September 17 and October 1, 2024. Mr. Ihrke said on October 15, 2024, the bankruptcy court approved a second interim order authorizing debtor in possession (DIP) financing, which is the “First step” in the City-led negotiated financing that would be provided to the Chief Restructuring Officer (CRO) to begin clean up and remediation at the Talus project site. The CRO is an independent “supervisor,” who administers and oversees the management of the debtors’ estate and the proposed reorganization plan to come out of the bankruptcy proceedings, instead of being supervised by the debtor (SDC). The City’s DIP Financing is in the form of a loan, bearing interest at the current Local Agency Investment Fund (LAIF) rate set by the State (currently at 4.55%), to be secured by deeds of trust, and final payment of all City-loaned funds is currently set for March 15, 2025, or perhaps repaid earlier or later, depending on the status of the case and the bankruptcy court’s approval of a bankruptcy reorganization plan. The DIP Financing funds must be used for specific items at the Talus project site, such as remedial construction work, clean up, and dust and erosion control, which are generally the same as previously summarized for the first interim order. This second interim order was sought and approved by the court to allow additional time for the parties to revise the overall budget that would be in place during the bankruptcy proceedings until a final reorganization plan is presented to the court; and the court continued the final hearing on the DIP Financing until October 31, 2024. Mr. Ihrke said there were several other motions that were scheduled for hearing on October 15, 2024, which were also continued until October 31, 2024, as matters raised by those motions are currently being addressed by the parties and may be concluded on October 31, 2024, with the DIP Financing motion. City Manager McMillen said on September 27, 2024, the bankruptcy court granted the first interim order accepting the DIP Financing on an emergency basis and authorizing the City to issue an initial payment of up to $250,000 of a proposed total $2 million loan that the City would commit, pending the Final Order from the court. On October 11, the City used $95,000 of DIP funds to pay contractors providing fencing at the Talus site, as well as utilities, insurance companies, and storage companies, all of which progress towards the objective of using DIP funds to secure and clean up the site. City Manager McMillen noted he met with representatives from RD Olson Construction, the original contractor for the commercial components of the Talus development and confirmed they are very much interested in staying with the project; and the CRO has been working with RD Olson to identify what is needed to secure the site, ensure the scope of work proposed by RD Olsen is on target and within budget, and to get the site ready for construction when it can resume. 10 CITY COUNCIL MINUTES Page 5 of 8 OCTOBER 15, 2024 Mayor Evans noted the $2 million DIP Financing the City is providing, which will be repaid to the City, ensures the project site will be secured, and keeps the contractors and organizations operating while the bankruptcy proceedings move through the court, and ultimately a new developer is selected and the project gets back on track. Council Member Fitzpatrick said the DIP Financing gives the City some control over how things will move forward. Council asked that a summary of the events to date on the bankruptcy proceedings be posted on the City’s website to keep the public informed. CONSENT CALENDAR 1.APPROVE COUNCIL MINUTES DATED SEPTEMBER 17, 2024 2. APPROVE COUNCIL MINUTES DATED OCTOBER 1, 2024 3. EXCUSE ABSENCE OF COMMISSIONER HUNDT FROM THE OCTOBER 8, 2024, PLANNING COMMISSION MEETING 4. ADOPT RESOLUTION DESIGNATING SPEED LIMITS FOR DUNE PALMS ROAD FROM MILES AVENUE TO FRED WARING DRIVE [RESOLUTION NO. 2024-038] 5. ADOPT RESOLUTION AUTHORIZING THE CITY OF LA QUINTA TO JOIN WITH OTHER PUBLIC AGENCIES AS A PARTICIPANT OF THE CALIFORNIA ASSET MANAGEMENT TRUST AND TO INVEST IN SHARES OF THE TRUST AND IN INDIVIDUAL PORTFOLIOS [RESOLUTION NO. 2024-039] 6. APPROVE ASSIGNMENT AND ASSUMPTION AGREEMENTS AND AMENDMENT TO SUBDIVISION IMPROVEMENT AGREEMENTS FOR TRACT MAP NO. 32201, A RESIDENTIAL DEVELOPMENT LOCATED AT THE NORTHWEST CORNER OF AVENUE 60 AND MADISON STREET 7. ACCEPT OFF-SITE IMPROVEMENTS ASSOCIATED WITH THE DIAMANTE RESIDENTIAL DEVELOPMENT, TRACT MAP NO. 30138, LOCATED ON THE NORTH SIDE OF AVENUE 52 WEST OF MADISON STREET 8. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED AUGUST 31, 2024 9. APPROVE DEMAND REGISTERS DATED SEPTEMBER 27 AND OCTOBER 4. 2024 MOTION – A motion was made and seconded by Councilmembers Peña/Sanchez to approve the Consent Calendar as presented, with Item Nos. 4 and 5 adopting Resolutions No. 2024-038 and 2024-039, respectively. Motion passed unanimously. 11 CITY COUNCIL MINUTES Page 6 of 8 OCTOBER 15, 2024 BUSINESS SESSION MAYOR EVANS SAID SHE SERVES ON THE BOARD OF THE IMPACT THROUGH GOLF FOUNDATION, A NON-PROFIT ORGANIZATION, AND AS THIS IS A VOLUNTEER POSITION FOR WHICH SHE DOES NOT RECEIVE ANY COMPENSATION, PURSUANT TO GOVERNMENT CODE SECTION 1091.5, THERE IS NO POTENTIAL CONFLICT OF INTEREST AND SHE MAY PARTICIPATE IN THE DISCUSSION AND VOTE FOR BUSINESS SESSION ITEM NO. 1 1. APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES WITH THE AMERICAN EXPRESS GOLF TOURNAMENT FOR 2025 THROUGH 2027 FOR IN-KIND SERVICES FOR HOSTING THE GOLF TOURNAMENT IN LA QUINTA Marketing Manager Graham and Public Safety Deputy Director Mendez presented the staff report, which is on file in the Clerk’s Office. Council discussed the changes made for parking flows worked well; improvements to traffic patterns in past years; numbering or lettering parking isles; and collaborating social media campaigns. MOTION – A motion was made and seconded by Councilmembers Peña/Fitzpatrick to approve Amendment No. 1 to Agreement for Contract Services with the American Express Golf Tournament for 2025 through 2027 for in-kind services for hosting the golf tournament in La Quinta; and authorize the City Manager to execute the amendment as presented. Motion passed unanimously. 2. APPROVE AMENDMENT NO. 1 TO AGREEMENT WITH COUNTY OF RIVERSIDE FOR ANIMAL SHELTER, FIELD, AND LICENSING SERVICES FOR FISCAL YEAR 2024/25 Public Safety Management Analyst Chastain presented the staff report, which is on file in the Clerk’s Office. PUBLIC SPEAKER: Michael Phipps-Russell, Coachella – President and Executive Director of Loving All Animals, and ex-official member of the Coachella Valley Animal Campus Commission (CVACC); recommended policies be added to the contract to benefit La Quinta and the region including municipal code streamlining and consistency among participating cities, Riverside County, and the State. WRITTEN PUBLIC COMMENTS were received from Coachella resident Michael Phipps- Russell regarding the CVACC’s purpose, intent, duties, powers, programs, practices, etc., which were distributed to Council, made public, published on the City’s website, and included in the public record of this meeting. 12 CITY COUNCIL MINUTES Page 7 of 8 OCTOBER 15, 2024 Council discussed the education committee created at the CVACC, and its purpose and plans; reengaging La Quinta’s Animal Code subcommittee to review the relevant Code sections; uniform policies needed among cities and county; CVACC control over how policies are administered; CVACC lack of control and knowledge of contracts issued by the Animal Campus due to cancelled CVACC meetings; timing of future contract adjustments; goal of uniform policies and collaboration with the county and nine cities; desire for Mr. Phipps-Russell’s assistance and expertise; including Animal Code Officers in subcommittee to review Code; and scheduling monthly versus quarterly spay/neutering services to residents. MOTION – A motion was made and seconded by Councilmembers Peña/Sanchez to approve Amendment No. 1 to agreement with the County of Riverside for animal shelter, field, and licensing services for fiscal year 2024/25; and authorize the City Manager to execute the amendment as presented. Motion passed unanimously. STUDY SESSION – None PUBLIC HEARINGS – None DEPARTMENTAL REPORTS – All reports are on file in the City Clerk’s Office. MAYOR’S AND COUNCIL MEMBERS’ ITEMS Councilmember Fitzpatrick reported on her, and other Councilmembers’ attendance at the La Quinta Park ribbon cutting. Mayor Evans reported on her, and other Councilmembers’ attendance at Allene Eubank’s 105th birthday party; Sunline liquid hydrogen energy ribbon cutting; Mission Rocket Launch community event at SilverRock Park; Chamber of Commerce legislative breakfast; Rancho Mirage State-of-the-City; CV Behavioral Hospital open house; Saint Francis of Assisi Catholic Church 50th anniversary and new parish hall groundbreaking; and La Quinta High School California Interscholastic Federation Southern Section (CIF- SS) award championship ring ceremony recognizing Jack Lindsay and Charlie Graves win in a swim competition. Councilmember McGarrey reported on her attendance at Coffee-with-a-Cop, and Law Enforcement appreciation luncheon. REPORTS AND INFORMATIONAL ITEMS La Quinta’s representative for 2024, Councilmember Fitzpatrick reported on her participation in the following organization’s meeting: RIVERSIDE COUNTY TRANSPORTATION COMMISSION (RCTC) CLOSED SESSION – Continued 13 CITY COUNCIL MINUTES Page 8 of 8 OCTOBER 15, 2024 2. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION; PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9; CASES NAMES AND NUMBERS – MULTIPLE (listed below, all in U.S. Bankruptcy Court, District of Delaware) CASE NAME: CASE NUMBER SilverRock Development Company, LLC 24-11647 SilverRock Lifestyle Residences, LLC 24-11648 SilverRock Lodging, LLC 24-11650 SilverRock Luxury Residences, LLC 24-11652 SilverRock Phase I, LLC 24-11654 RGC PA 789, LLC 24-11657 COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 6:08 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 6:57 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported the following pursuant to Government Code section 54957.1 (Brown Act):  CLOSED SESSION ITEM NO. 2 – no new reportable action on this matter. Council’s authorization remains in place for the City Attorney, in coordination with the City Attorney’s Office, to defend and protect the interests of the City in the multiple bankruptcy cases filed by SilverRock Development Company and its responsive affiliates as reported out for Closed Session Item No. 2 from the August 6, 2024 Council meeting. ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to adjourn at 6:57 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California 14 City of La Quinta CITY COUNCIL MEETING:November 5, 2024 STAFF REPORT AGENDA TITLE: APPROVE PURCHASE OF: (1) PREFABRICATED RESTROOM BUILDING AND POOL BUILDING ADDITION FROM ROMTEC BUILDINGS AND PUMPING SYSTEMS AND (2) PLAYGROUND EQUIPMENT AND SHADE STRUCTURES FROM GREAT WESTERN INSTALLATIONS FOR THE FRITZ BURNS PARK IMPROVEMENTS PROJECT NO. 2021-02 RECOMMENDATION Approve the purchase of: (1) prefabricated restroom building and pool building addition from Romtec Buildings and Pumping Systems, and (2) playground equipment and shade structures from Great Western Installations for the Fritz Burns Park Improvements Project No. 2021-02 utilizing the existing project budget. EXECUTIVE SUMMARY Romtec Buildings and Pumping Systems (Romtec) and Great Western Installations (GWI) are subconsultants to In-Site Landscape Architecture, Inc. (In-Site) who provides Master Planning Services for the Fritz Burns Park Improvements Project. Purchasing directly from the subconsultants will result in reduced construction time and overall cost savings. The proposed purchase from Romtec for prefabricated restroom building and pool building addition includes design, plans, and specifications. The proposed purchase from GWI includesplayground equipment,custom canopies for the playground shade structures, and installation materials. Installation cost is an option and is included in the quote as an additive alternate. FISCAL IMPACT The cost to purchase the restroom facility is $399,561 (Attachment 1). The cost for the shade structures and installation is $250,064 and the playground equipment is $298,713 (Attachment 2). There is sufficient funding in the project budget (202102) for the proposed purchases: Total Budget Master Plan/Design $440,610 Project Management/Professional $60,000 Construction $10,430,182 Inspection/Testing/Survey $75,000 Contingency $344,208 CONSENT CALENDAR ITEM NO. TOTAL $11,350,000 15 BACKGROUND/ANALYSIS The total project area is 7.5 acres, located on the southeast corner of Avenue 52 and Avenida Bermudas. The Fritz Burns property was donated to the City to serve as noncommercial public space. The property currently has a regional park and is adjacent to the City’s Corporate Yard and Fire Station No. 32. The park contains a swimming pool, children’s play area, picnic tables and benches, restrooms, 4 tennis courts, 16 pickleball courts, a skate park, a dog park, parking lot and off-street parking. The La Quinta community identified additional amenities at the park as a priority during the 2021 annual Community Workshop. Subsequently, funding was included in fiscal year (FY) 2021/22 Capital Improvement Program (CIP) for master planning services for the Fritz Burns Park Improvements Project No. 2021-02. In January 2022, staff published a request for proposals for master planning services for this project; two proposals were received; In-Site was selected as the most qualified firm; and Council approved the agreement in May 2022. Romtec and GWI are subconsultantsto In-Site. In 2023 and 2024, Council approved amendments to the agreement with In-Site and allocated funding in FY 2022/23 CIP for design services, and in FY 2023/24 for the construction phase of the project. In-Site requested the City pay the structural calculations and construction drawings costs directly to Romtec and GWI instead of through the reimbursement clause in In-Site’s contract which allows for a 10% mark-up. The City’s direct purchase of the prefabricated restroom building and pool building addition from the subconsultants will result in reduced construction time and overall costs savings. ALTERNATIVES Prepared by: Carley Escarrega, Administrative Technician Ubaldo Ayon, Assistant Construction Manager Approved by: Bryan McKinney, Public Works Director/City Engineer Attachments: 1. Romtec Quote 2. Romtec Select Source Form 3. GWI Playground Equipment Quote 4. GWI Shade Structure Quote 5. GWI Select Source Form 16 18240 North Bank Rd.Date Roseburg, OR 97470 9/24/2024 P: 541-496-3541 F: 541-496-0803 E: service@romtec.com Customer: CA DIR# 1000002582 Quantity Extended Price 1 $ 254,644.43 1 $ 168,443.25 9.00%(38,077.90)$ 14,551.50$ 399,561.28$ Freight/Packaging to: PROPOSAL/PO #081721-RMT Fritz Burns Park Project City of La Quinta 78495 Calle Tampico La Quinta, CA 92253 Building Proposal Description Romtec Restroom Building (2047 w/Options) - "Design & Supply ONLY" per Preliminary Romtec Restroom Drawings & Scope of Supply & Services dated 9/24/2024 Romtec Pool Building (2641(x2)/2649 w/Options) - "Design & Supply ONLY" per Preliminary Romtec Pool Building Drawings & Scope of Supply & Services dated 9/24/2024 La Quinta, CA Sourcewell DISCOUNT: Available only to members of Sourcewell. ROMTEC INC. PURCHASE ORDER TOTAL *This proposal includes the design and engineering by Romtec Inc. to produce a complete plan set that will meet the architectural and engineering code required in the state where the project is located. In some cases local code may vary from typical state requirements and may result in a change in price that could not have been anticipated at time of quote. *Romtec charges 2% of total contract value for the bonding rate (if required). Unless specifically stated in the above quote, this amount is not included in the total amount shown, and may be applicable at the time of invoice. *Non-Agency orders must be placed on Romtec Inc. purchase order forms. *Quote based on standard/average design loads, including: roof snowload of 25psf, IBC Seismic Design Category: C, Design Wind Speed: 115 MPH, Allowable Soil Bearing: 1500 psf, Occupancy Type: U, Construction: VB. *Unless included with this quote, a payment schedule and terms will be established after the signed Purchase Order is received. Romtec Inc. generally requires a deposit payment upon receipt of the signed Submittal Approval & Notice to Proceed on Production document. Any deposit amount will be defined with the forthcoming payment schedule. *Due to recent market volatility and inflation rates, the proposal pricing is valid for thirty (30) days from the proposal date. If the Customer has not returned a signed Purchase Order within thirty (30) days of the proposal date, Romtec, Inc. reserves the right to update the price to reflect cost changes. *This pricing is based on the understanding that Romtec, Inc. will be released for production within ninety (90) days. If, for any reason, Romtec, Inc. has not received Submittal Approval and Notice to Proceeed with Production within ninety (90) days of the Purchase Order date, Romtec, Inc. reserves the right to update the Purchase Order price to reflect inflationary cost changes. *Sales or use Tax is not included in the above price. Sales or use taxes may be required for your project depending on Nexus requirements. *Delivery terms are FOB Roseburg, OR, unless otherwise stated. Freight prepaid and added. Delivery will be in accordance with a mutually agreed timeline as established in the Romtec Inc. Notice to Proceed on Production form. *Design Services include Romtec providing one(1) initial unsealed plan set on 11x17 format and one (1) sealed revision in response to reviewing authority comments (excluding Romtec Trads and Originals; Romtec Trads and Originals do not include sealed plans. Sealing of plans for Trads and Original models is only available upon request and may result in additional fees). In any additional revisions, if sealing or changing in plan set size are requested or required, an additional design service will be charged. Page 1 of 5 17 Page 2 of 5 Customer/Owner Authorized Signature Date Romtec Inc. Authorized Signature Date Customer/Owner Printed Name Romtec Inc. Printed Name Customer/Owner Company *Sales or use Tax is not included in the above price. Sales or use taxes may be required for your project depending on Nexus requirements. *By signing below, the customer confirms that the prices, terms, and conditions herein are satisfactory and accepted. Romtec Inc. is authorized to begin work on the Scope of Supply and Design Submittal document, which the customer will review prior to approval and Notice to Proceed on Production. Additionally, the customer will complete and return the Project Information Form as expeditously as possible so that payment terms, and bonding requirements (if applicable) can be established. The customer understands that by accepting this proposal they are issuing a Purchase Order for the project detailed above, but that production will not begin and delivery or installation dates cannot be established until the customer has granted design approval and notice to proceed on production. *The pricing defined in this proposal is contingent upon the customer signing this form and agreeing to the Romtec terms and conditions defined in this proposal. Any modifications to the terms and conditions defined herein may result in a price increase. *Romtec's standad insurance coverage document is available upon request. Unless otherwise specifically noted herein, Romtec's standard insurance coverage is accepted by Customer and considered sufficient coverge for all work related to this purchase order. Customer agrees to pay any costs related to additional insurance requirements not specifically noted in this order. 18 Page 3 of 5 Terms of Payment Credit Terms Payment Terms Deviation From Payment Tax Change Orders Delay of Project Romtec, Inc. (ROMTEC) will provide the scope of supply as listed on the purchase order related hereto in accordance with the following terms and conditions: Proposal Terms & Conditions Romtec offers terms upon approved payment bond and credit approval by Romtec’s accounting department (to be determined at the time the Purchase Order is finalized and executed). Payments may be by check or wire transfer, Visa, MasterCard, Discover or American Express (a separate fee will be charged for payments exceeding $20,000 made by credit card and for all COD deliveries). Romtec may agree to accept COD payment by bank certified funds or cashier’s check if a carrier selected by Romtec ships materials. Upon execution of the Purchase Order agreement, if Customer is not pre-paying 100% of the contract value, Customer shall provide a completed credit application (subject to Romtec’s approval) and, if applicable, evidence of payment bond securing Customer’s obligation to pay the balance of the purchase price in full. Credit terms are conditional and may be modified subsequently at Romtec's discretion if new information or conditions warrant such modification. To be established by Romtec’s accounting department after receipt of Customer's credit application. All Change Orders must be signed by the Customer. Prices stated herein are valid for 30 days from the purchase order date, or two weeks from the purchase order date if unsigned, at which time ROMTEC may adjust its price if cost factors warrant. A change order will apply (charges will vary depending on the circumstances) for the following design/engineering events: (i) incurred costs related to ROMTEC making more than two revisions of plan documents in response to review comments, (ii) incurred costs of “resealing” plan documents, and (iii) incurred costs of changing plan set sizing from the standard 11” x 17” format. Additionally, any modifications (for any reason) to ROMTEC’s Scope of Supply & Design Submittal, prior to formal approval, may result in a price adjustment. Any modification to ROMTEC’s Scope of Supply & Design Submittal requested or required by Customer for any reason after formal submital approval shall be performed by ROMTEC at Customer's expense, as follows: (i) Customer shall submit a written description of the modifications to ROMTEC; (ii) within 14 days of receipt of Customer's description, ROMTEC shall provide to Customer a written price quote for the modifications requested; (iii) Customer shall pay the Change Order Invoice to ROMTEC in accordance with payment terms. Should progress of the project be delayed so that ROMTEC cannot produce and deliver the goods within six months from the date the purchase order is signed, Customer agrees to reimburse ROMTEC for all design and administrative expenses related to the completion of the Scope of Supply & Design Submittal as compensation for design services rendered. Customer also agrees to immediately pay any expenses related to any Customer authorized procurement or production of items. Additionally, Customer agrees to accept cost increases that may occur during the time the project is delayed. Time is of the essence with respect to Customer’s payment of the purchase price, and timely payment shall not be delayed or excused for any reason. Payment agreement between Customer and other parties, or failure by other parties to pay Customer or perform any agreement with Customer shall not result in delay of payment to ROMTEC. ROMTEC does not accept partial payments, any offsets, and/or retainage against the Purchase Order price. Should Customer not act according to the terms of payment for any reason, the terms granted will be revoked and any remaining goods or services not yet delivered are subject to pre-payment terms whereby payment, in full, is due 10 days prior to delivery. Any amounts not paid when due shall bear interest at the rate of 15 percent per annum or the highest lawful rate applicable, if such rate is less than 15 percent, from the date payment was due. For accounts that are 15 days or more past due, ROMTEC will withhold all warranty service until the account is fully paid and in good standing. This does not in any way toll the warranty period. Unless otherwise indicated on the ROMTEC quote or purchase order, any sales, use, consumption, value added or other goods/services based tax imposed by a state; county/local or other agency with jurisdictional authority is excluded from this order. Customer is responsible for remitting any taxes that are applicable. 19 Page 4 of 5 Terms of Delivery Description of Products and Warranty Terms of Shipment & Delivery Store & Invoice Cancellation Contract Documents Legal Proceedings ROMTEC’s Scope of Supply & Design Submittal document (provided subsequent to this order) contains and defines ROMTEC’s complete offering of its products and services (as applicable). The Scope of Supply & Design Submittal also defines ROMTEC’s Limited One Year Warranty. Warranty terms available prior to the submission of the Scope of Supply & Design Submittal upon request. Unless otherwise specified on the purchase order, ROMTEC may ship goods pursuant to an order at any time after the goods are completed and ready for shipment. Further, unless payment has been made in advance, if a carrier holding a ROMTEC shipment ordered by a Customer is ready to deliver the goods to the Customer, the Customer agrees to accept the goods at the carrier's earliest possible delivery date and time. If Customer delays shipment, regardless of the reason for delay, ROMTEC is permitted to invoice and the Customer agrees to pay ROMTEC under the agreed payment terms, using the date the order was ready for shipment as the invoice date (if prepayment or COD terms apply, payment is due within 7 days from the time of delay). Once the order is invoiced, the materials shall become property of the Customer. Further, ROMTEC may at its sole discretion invoice the Customer for a minimum of $450 per month for on-site storage. Deliveries that are delayed by the Customer may be canceled by ROMTEC and the goods returned to ROMTEC at ROMTEC's discretion. Any costs or other issues arising from the Customer's act in delaying receipt of ROMTEC’s shipments are the complete responsibility of the Customer. The Customer agrees to pay for the complete shipping cost if ROMTEC elects to allow the goods to be returned to ROMTEC or delivered to another Buyer. Mutual acceptance of the purchase order indicates notice for ROMTEC to proceed with the provision of design services required in completing its Scope of Supply & Design Submittal. Should Customer cancel its purchase order prior, the following fee schedule will take effect: 1. Cancellation after Purchase Order but prior to Submittal Approval: 30% of total contract value due 2. Cancellation after Purchase Order and Submittal Approval but prior to Notice to Proceed on Production: 75% of total contract value due 3. Cancellation after Purchase Order, Submittal Approval, AND Notice to Proceed on Production: 100% of total contract value due ROMTEC will not be liable for any delay in the performance of orders or contracts, or in the delivery or shipment of goods, or for any damages suffered by the Customer by reason of such delay, when such delay is beyond ROMTEC’s control. Unless otherwise stated herein, all goods are shipped FOB Roseburg, Oregon, and the risk of loss or damage to the goods and risk of delays in transit passes to the Customer when the goods are duly delivered to the carrier in Roseburg, Oregon. ROMTEC has no control over arrival time of a shipment, and ROMTEC shall not be responsible for delays in shipments once the goods leave ROMTEC's plant. ROMTEC's required procedures for handling products are as follows: (1) All ROMTEC materials, whether palletized or separated from a pallet, must be handled per the instructions detailed in the ROMTEC Scope of Supply & Design Submittal with respect to the specified model of ROMTEC restroom facility or component. (2) All material received from, but not manufactured by ROMTEC must be handled per the specific handling instructions of the manufacturer of the material. (3) PROPER HANDLING EQUIPMENT, ITS SUPPLY AND OPERATION ARE STRICTLY THE RESPONSIBILITY OF THE CUSTOMER. In addition, Customer shall reimburse all expenses related to any Customer authorized procurement or production of items prior to approval of the Scope of Supply & Design Submittal. ROMTEC requires that Customer indicate approval of its supply offering by executing the approval signature page of the Scope of Supply & Design Submittal document and/or a formal Notice to Proceed on Production. Upon granting ROMTEC approval of its Scope of Supply Design Submittal and Notice to Proceed on Production of the building kit package(s), the Customer is waiving any rights to cancel its purchase order. ROMTEC does not accept returns or exchanges. Together with this Purchase Order, the following constitute the “Contract Documents” and the entire contract between the parties, either written or oral: (i) ROMTEC’s Scope of Supply & Design Submittal, and (ii) Change Order form (if applicable). If Customer fails to pay any amount when due, and ROMTEC incurs any expenses in pursuit of collection, Customer agrees to pay the reasonable attorney feesand other costs of such collection, regardless of whether litigation is actually commenced. 20 Page 5 of 5 Controlling Provisions Binding Effect Notice Modification Interpretation Severability Waiver Force Majeure Counterparts All notices required by this Purchase Order agreement shall be in writing addressed to the party to whom the notice is directed at the address of that party set forth in this Purchase Order agreement and shall be deemed to have been given for all purposes upon receipt when personally delivered; one day after being sent, when sent by recognized overnight courier service; two days after deposit in United States mail, postage prepaid, registered or certified mail; or on the date transmitted by facsimile. Any party may designate a different mailing address or a different person for all future notices by notice given in accordance with this paragraph. This Purchase Order agreement may be executed in multiple counterparts, each of which shall constitute one agreement, even though all parties do not sign the same counterpart. The paragraph headings are for the convenience of the reader only and are not intended to act as a limitation on the scope or meaning of the paragraphs themselves. All parties agree that they have had sufficient opportunity to negotiate these terms and have them reviewed by their cousel of choice. The parties agree that no legal interpretation of these terms should be construed against the drafting party. The invalidity of any term or provision of this agreement shall not affect the validity of any other provision. Waiver of any party of strict performance of any provision of this Purchase Order agreement shall not be a waiver of or prejudice any party’s right to require strict performance of the same provision in the future or of any other provision. Neither party will be liable for any delay or failure in the performance of any obligation under this Agreement or for any loss or damage (including indirect or consequential damage) to the extent that such nonperformance, delay, loss, or damage results from any contingency that is beyond the control of such party, provided such contingency is not caused by the fault or negligence of such party. A contingency for the purposes of this Agreement includes Acts of God, fires, floods, earthquakes, explosions, storms, wars, hostilities, blockades, public disorders, pandemic or other public health emergency, quarantine restrictions, embargoes, strikes, other labor disturbances or down time, unavailability of electronic communication lines or equipment, and compliance with any law, order or control of, or insistence by any governmental or military authority. No modification of this Purchase Order agreement shall be valid unless it is in writing and is signed by all of the parties. In any dispute involving the interpretation or enforcement of this agreement or involving issues related to bankruptcy (whether or not such issues relate to the terms of this agreement), the prevailing party shall be entitled to recover from the non-prevailing party reasonable attorney fees, paralegal fees, costs, disbursements, and other expenses incurred by the prevailing party in the dispute, including those arising before and during any trial, arbitration, bankruptcy, or other proceeding, and in any appeal or review thereof. In addition, the amount recoverable by the prevailing party shall include an amount estimated as the fees, costs, disbursements, and other expenses that will be reasonably incurred in collecting a monetary judgment or award, or otherwise enforcing any order, judgment, award, or decree entered in the proceeding. This agreement shall be interpreted and enforced according to the laws of the state of Oregon. The parties irrevocably submit and consent to the jurisdiction of the circuit courts of the State of Oregon for Douglas County with respect to litigation regarding any dispute, claim or other matter related to this contract. The terms and conditions of this Purchase Order shall supersede and control any provisions, terms, and conditions contained on any confirmation order, Purchase Order, or other writing the Customer may give or receive, and the rights of the parties shall be governed exclusively by the provisions, terms, and conditions hereof. This Purchase Order agreement shall be effective and in force only when signed by Customer and also signed by ROMTEC. ROMTEC must consent to any assignment of this Purchase Order agreement in writing. Subject to any restrictions upon assignment, this Purchase Order agreement shall be binding on and inure to the benefit of the heirs, legal representatives, successors, and assigns of the parties. 21 22 23 24 25 26 27 28 29 30 31 32 33 SELECT/SOLESOURCEJUSTIFICATION Complete responses must be provided for all of the following items. A. THE PURCHASE REQUEST IS RESTRICTED TO ONE VENDOR FOR THE REASONS STATED BELOW: 1.Why is the purchase of goods or services restricted to this vendor? Explain why the purchase cannot be competitively bid. Examples of Single/Sole Source procurements include, but are not limited to: Compatibility: The commodity or service matches existing brand of equipment for compatibility. Replacement Part: The item is a replacement part for a specific brand of existing equipment. Emergency: URGENT NEED for the item or service does not permit soliciting competitive bids. 2.What market research was conducted to substantiate no competition, including evaluation of other items considered? Provide a narrative of your efforts to identify other similar goods/services, including a summary of how the department concluded that such alternatives are either inappropriate or unavailable. The names and addresses of suppliers contacted and the reasons for not considering them must be included OR an explanation of why the survey or effort to identify other goods/services was not performed. PRICE ANALYSIS: How was the price offered determined to be fair and reasonable? Explain what the basis was for comparison . For example, if the item/service has been purchased in the past, compare historical pricing. Approved By Sole or Select Source: Defined as any contract entered into without a competitive process, based on a justification that only one known source exists or that only one single supplier can fulfill the requirements. The requesting department is responsible for supplying written justification, approved by the department director or designee with signing authority for these purchases. Select/Sole Sourcepurchases may bemadein a non-competitive manner only when in the best interest oftheCity and when thepriceis consideredreasonable. Attachthis form and other supporting documentsifavailable, tothepurchase Requisition. 34 This vendor was selected as part of a formal RFP process for the Fritz Burns Park Project. They are a sub to In-Site. The material and structure were further refined during the Master Planning Phase for Fritz Burns Park that was taken to Council to review and approve prior to proceeding to the final design stage. This was a vendor selected through a formal RFP process as a sub to the primary consultant In-Site for Fritz Burns Park Improvements. The primary consultant requested that the City pay the cost for structural calculations and construction drawings directly instead of through the reimbursement clause in their contract which allows for a 10% mark-up. The price is determined fair and reasonable through the Master Planning Phase of the project and comparing with recent shade structure projects that Maintenance and Operations is placing. City of La Quinta CITY COUNCIL MEETING: November 5, 2024 STAFF REPORT AGENDA TITLE: ACCEPT SILVERROCK TEMPORARY GOLF CART PATH PAVING PROJECT NO. 2024-13, LOCATED IN THE SILVERROCK GOLF COURSE RECOMMENDATION Accept the SilverRock Temporary Golf Cart Path Paving Project as complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $9,250, thirty-five days after the Notice of Completion is recorded. EXECUTIVE SUMMARY •The project included asphalt paving of the temporary golf cart paths and driving range parking area within the SilverRock Golf Course to mitigate the dust and reduce wear and tear on the new golf carts (Attachment 1). •The work is complete and Council acceptance will close the contract and allow final payment. FISCAL IMPACT The following is the financial accounting for Project No. 2024-13: Original Contract Amount $ 185,000 Final Contract Amount $ 185,000 Project Budget $ 225,000 Final Contract Amount ($ 185,000) Design, Professional, & Personnel Costs ($ 5,061) Inspection, Survey, Plans, & Other Construction Costs ($ 2,331) Anticipated Funds Remaining* $ 32,608 * All costs to date have been accounted for and no further costs are anticipated. There are adequate funds to close this project; the final retention amount of $9,250 will be paid from account number 401-0000-20600. CONSENT CALENDAR ITEM NO. 3 35 BACKGROUND/ANALYSIS On September 17, 2024, Council awarded a $185,000 contract to Granite Construction Company for the SilverRock Temporary Golf Cart Paving Project 2024-13. On October 2, 2024, a Notice to Proceed was issued with a 15-working day completion time starting on October 4, 2024, and ending on October 24, 2024. The project was deemed substantially complete on October 24, 2024. No liquidated damages or early completion incentives are recommended. The project construction effort is complete and in compliance with the plans and specifications. Staff recommends acceptance and release of the retention thirty-five days after the Notice of Completion is recorded. ALTERNATIVES Staff does not recommend an alternative. Prepared by: Carley Escarrega, Administrative Technician Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map 36 SilverRock/Talus Temporary Cart Paths Place 3" AC over recompacted existing base for a proposed 10' wide cart path and parking area. Legend Path 800 ft N➤➤N ATTACHMENT 1 37 38 City of La Quinta CITY COUNCIL MEETING: November 5, 2024 STAFF REPORT AGENDA TITLE: ACCEPT FISCAL YEAR 2023/24 PAVEMENT MANAGEMENT PLAN CITYWIDE SLURRY SEAL IMPROVEMENTS PROJECT NO. 2023-16 IN VARIOUS LOCATIONS CITYWIDE RECOMMENDATION Accept Fiscal Year 2023/24 Pavement Management Plan Citywide Slurry Seal Improvements Project No. 2023-16 as complete; authorize the City Clerk to file a Notice of Completion with the Office of the County Recorder; and authorize staff to release retention in the amount of $69,648, thirty-five days after the Notice of Completion is recorded. EXECUTIVE SUMMARY The project included over 2,500,000 feet of slurry in various locations citywide (Attachment 1). The work is complete and Council acceptance will close the contract and allow final payment. FISCAL IMPACT The following is the financial accounting for Project No. 2023-16: Original Contract Amount $ 1,382,601 Contract Change Order no. 1 $10,361 Final Contract Amount $ 1,392,962 Project Budget $ 2,097,000 Final Contract Amount ($ 1,392,962) Design, Professional, & Personnel Costs ($ 55,855) Inspection, Survey, Plans, & Other Construction Costs ($ 4,595) Anticipated Funds Remaining* $ 643,588 * All costs to date have been accounted for and no further costs are anticipated. There are adequate funds to close this project; the final retention amount of $69,648 will be paid from account number 401-0000-20600. CONSENT CALENDAR ITEM NO. 4 39 BACKGROUND/ANALYSIS On May 21, 2024, Council awarded a $1,382,601 contract to American Asphalt South, Inc. for Fiscal Year 2023/24 Pavement Management Plan (PMP) Citywide Slurry Seal Improvements Project No. 2023-16. On June 10, 2024, a Notice to Proceed was issued with a 35-working day completion time starting on June 10, 2024, and ending on July 29, 2024. The project was deemed substantially complete on August 12, 2024. Contract Change Order no. 1 was issued for liquidated damages and striping changes, extending the completion date to August 12, 2024. The project construction effort is complete and in compliance with the plans and specifications. Staff recommends acceptance and release of the retention thirty-five days after the Notice of Completion is recorded. ALTERNATIVES Staff does not recommend an alternative. Prepared by: Carley Escarrega, Administrative Technician Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map 40 FY 2023/24 Pavement Management Plan Improvements ATTACHMENT 1 2741 42 City of La Quinta CITY COUNCIL MEETING: November 5, 2024 STAFF REPORT AGENDA TITLE: AUTHORIZE OVERNIGHT TRAVEL FOR MAINTENANCE AND OPERATIONS SUPERINTENDENT TO ATTEND THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY PUBLIC WORKS ACADEMY IN PASO ROBLES, CALIFORNIA, NOVEMBER 5-7, 2024. RECOMMENDATION Authorize overnight travel for the Maintenance and Operations Superintendent to attend the California Joint Powers Insurance Authority Public Works Academy in Paso Robles, California, November 5-7, 2024. EXECUTIVE SUMMARY •The California Joint Powers Insurance Authority (CJPIA) Public Works Academy is geared towards public works managers and supervisors and offers a forum to learn and share insight about effective and ethical leadership, and provides a platform for public works professionals to gain knowledge on various topics, including recent case law, fleet and driver management, and contractual risk transfer. •Participants will gain a better understanding of the Authority's tools and resources and can network with Authority staff and fellow colleagues. FISCAL IMPACT Estimated expenses are $450 for travel only. There is no cost for registration and CJPIA covers lodging and meals. Funds are available in the Streets Travel and Training account (101-7003-60320). BACKGROUND/ANALYSIS The CJPIA Public Works Academy provides education and best maintenance practices specifically geared for public works maintenance; and consists of three (3) days of intense educational and group sessions, teaches skills and techniques to increase efficiency, productivity, and performance. The academy also presents essential theories and techniques to provide pragmatic solutions to solving everyday problems; and is designed to expand the abilities of managers, supervisors, and leaders in areas including delegating, motivating, organizing, and working under pressure. CONSENT CALENDAR ITEM NO. 5 43 ALTERNATIVES Council may elect not to authorize this request, however, as this academy provides networking, training and learning opportunities for staff to increase their knowledge of public works leadership and management practices, this alternative is not recommended. Prepared by: David Eastlick, Maintenance & Operations Superintendent Approved by: Bryan McKinney, Public Works Director/City Engineer 44 City of La Quinta CITY COUNCIL MEETING: November 5, 2024 STAFF REPORT AGENDA TITLE: APPROVE DEMAND REGISTERS DATED OCTOBER 11, 18, AND 25, 2024 RECOMMENDATION Approve demand registers dated October 11, 18, and 25, 2024. EXECUTIVE SUMMARY – None FISCAL IMPACT Demand of Cash: City 4,416,632.35$ Successor Agency of RDA -$ Housing Authority 41,024.19$ 4,457,656.54$ BACKGROUND/ANALYSIS Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for October 11, 18, and 25, 2024. Warrants Issued: 215096-215145 277,249.19$ EFT #168 76.88$ 215146-215221 295,022.08$ EFT #169 1,188.00$ 215222-215267 537,054.83$ EFT #170 1,553.56$ Voids (151.02)$ Wire Transfers 2,691,120.20$ Payroll Tax Transfers 121,293.68$ Payroll Direct Deposit 533,249.14$ 4,457,656.54$ *Check number 215095, payable to Southern California Gas Company, will be reported on a future Demand Register Report. Four checks were voided and three were reissued. The voids were the result of the periodic review of outstanding checks. CONSENT CALENDAR ITEM NO. 6 45 Vendor Account Name Amount Purpose PB Loader Corporation Machinery & Equipment $220,227.64 Purchase Asphalt Patch Truck Desert Concepts Construction, Inc.(1) Maintenance/Services $106,028.04 Sport Complex Field Improvements Granite Construction Company Road Improvements $89,292.93 Emergency Sinkhole Repairs Tri-State Materials, Inc.(2)Materials/Supplies $53,609.81 Landscape Rock Universal Construction and Engineering Construction $46,911.00 SilverRock Park Art Pedestals Progress Payment (1)Payments were made 10/18/24 & 10/25/24 (2)Payments were made 10/11/24 & 10/25/24 Wire Transfers: Nineteen transfers totaled $2,691,120. Of this amount, $2 million was to U.S. Bank for investment purchases, and $295,561 was to Landmark (See Attachment 2 for a complete listing). Investment Transactions: Full details of investment transactions, as well as total holdings, are reported quarterly in the Treasurer’s Report. Prepared by: Jesse Batres, Finance Technician Approved by: Rosemary Hallick, Principal Management Analyst Attachments: 1. Demand Registers 2. Wire Transfers Transaction Issuer Type Par Value Settle Date Coupon Rate YTM Purchase United States Treasury Treasury Note 1,000,000$ 10/8/2024 3.875% 3.875% Purchase Federal Home Loan Bank Agency 1,000,000$ 10/8/2024 4.000% 4.000% Maturity United States Treasury Treasury Note 1,000,000$ 10/15/2024 0.625% 0.750% Purchase Federal Farm Credit Banks Agency 1,000,000$ 10/15/2024 3.875% 3.875% Call Federal Home Loan Mortgage Corp Agency 1,000,000$ 10/17/2024 5.200% 5.220% Maturity Southern Bancorp CD 248,000$ 10/25/2024 0.500% 0.500% Purchase SkyOne FCU CD 248,000$ 10/25/2024 3.900% 3.900% 46 10/21/2024 2:43:19 PM Page 1 of 5 Demand Register City of La Quinta Packet: APPKT03952 - 10/11/2024 JB AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 76.88Annual Wellness Dollar Reim…FY 24/25 WELLNESS DOLLARS REIMB C.…168DORAN, CAROLINE 101-1004-50252 448.00Community Experiences09/2024 - DIGITAL ADS FOR IRONMAN 9…215096ALPHA MEDIA LLC 101-3003-60149 560.00Community Experiences09/2024 - RADIO ADS FOR IRONMAN 10…215096ALPHA MEDIA LLC 101-3003-60149 448.00Community Experiences09/2024 - RADIO ADS FOR IRONMAN 10…215096ALPHA MEDIA LLC 101-3003-60149 154.00Community Experiences09/2024 - DIGITAL ADS FOR IRONMAN 1…215096ALPHA MEDIA LLC 101-3003-60149 560.00Community Experiences09/2024 - DIGITAL ADS FOR IRONMAN 1…215096ALPHA MEDIA LLC 101-3003-60149 560.00Community Experiences09/2024 - DIGITAL ADS FOR IRONMAN 9…215096ALPHA MEDIA LLC 101-3003-60149 55.00Consultants/Employee Servic…BILINGUAL TESTING #482215097ALTA LANGUAGE SERVICES I…101-1004-60104 108.74Annual Wellness Dollar Reim…FY 24/25 WELLNESS DOLLARS REIMB E.…215099ARVIZU, ERIKA 101-1004-50252 25.00Administrative Citation Servi…REFUND DISMISSAL OF PARKING CITATI…215100BARBARA PRICE 101-6004-60111 800.00Maintenance/ServicesCIVIC CENTER TURTLES RELOCATION FEE215101BETTER WILDLIFE CONTROL L…101-3005-60691 2,730.55Blood/Alcohol TestingBLOOD ALCOHOL ANALYSIS215102BIO-TOX LABORATORIES 101-2001-60174 1,066.95Blood/Alcohol TestingBLOOD ALCOHOL ANALYSIS215102BIO-TOX LABORATORIES 101-2001-60174 2,500.00Maintenance/ServicesPAINT PICKLEBALL/TENNIS COURT LIGH…215103BLOWNAWAY BY WILLIAM 101-3005-60691 1,600.00Maintenance/ServicesPAINT PICKLEBALL & TENNIS COURT BR…215103BLOWNAWAY BY WILLIAM 101-3005-60691 4,800.00Maintenance/ServicesPAINT CITY PARK BENCHES215103BLOWNAWAY BY WILLIAM 101-3005-60691 7,000.00Plan Checks7/18-08/17/24 - ON-CALL BUILDING PL…215105BUREAU VERITAS NORTH A…101-6003-60118 4,853.75Plan Checks08/21-09/20/24 - ON-CALL BUILDING PL…215105BUREAU VERITAS NORTH A…101-6003-60118 500.00Travel & Training12/9/25 - MODULE TWO ACADEMY J.CI…215106CACEO 101-6004-60320 500.00Travel & Training01/13/25 - MODULE THREE ACADEMY J.…215106CACEO 101-6004-60320 500.00Travel & Training12/9/25 - MODULE TWO ACADEMY S.T…215106CACEO 101-6004-60320 500.00Travel & Training1/13/25 - MODULE THREE ACADEMY S.…215106CACEO 101-6004-60320 500.00Travel & Training12/9/25 - MODULE TWO ACADEMY D.H…215106CACEO 101-6004-60320 500.00Travel & Training1/13/25 - MODULE THREE ACADEMY D.…215106CACEO 101-6004-60320 200.00Annual Wellness Dollar Reim…FY 24/25 WELLNESS DOLLARS REIMB M.…215110CASTANEDA, MONICA 101-1004-50252 623.00Professional Services10/2024 - STVR HOTLINE215111CENTRAL COMMUNICATIONS 101-6004-60103 120.66Cable/Internet - Utilities09/24-10/23/24 - FS #93 CABLE (4001)215112CHARTER COMMUNICATIONS…101-2002-61400 20,000.00Fire Service CostsFY23/24 RC 1/1-3/31/24 EMERGENCY S…215113COUNTY OF RIVERSIDE 101-2002-60139 -20,000.00Professional ServicesFY23/24 RC 1/1-3/31/24 EMERGENCY S…215113COUNTY OF RIVERSIDE 101-2002-60103 10,769.24Fire Service CostsFY23/24 RC 10/1-12/31/23 EMERGENCY…215113COUNTY OF RIVERSIDE 101-2002-60139 -10,769.24Professional ServicesFY23/24 RC 10/1-12/31/23 EMERGENCY…215113COUNTY OF RIVERSIDE 101-2002-60103 3,950.00Professional Services10/2024 - RENTALSCAPE215115DECKARD TECHNOLOGIES, I…101-1005-60103 115.00Travel & Training2024 LQ STATE OF THE CITY REIMB J.DE…215116DELGADO AGUILERA, JOSE A 101-6004-60320 450.00Maintenance/ServicesFIREANT TREATMENT AT COLONEL MIT…215117DESERT TREE SPRAYING 101-3005-60691 350.00Maintenance/ServicesFIREANT TREATMENT AT CIVIC CENTER …215117DESERT TREE SPRAYING 101-3005-60691 21.61Operating SuppliesOFFICE SUPPLIES215118GRAINGER 101-7003-60420 65.57Operating SuppliesOFFICE SUPPLIES215118GRAINGER 101-7003-60420 16.68Operating SuppliesOFFICE SUPPLIES215118GRAINGER 101-7003-60420 40.27Operating SuppliesBEARING PILLOW BLOCK215118GRAINGER 101-7003-60420 3,750.00Maintenance/ServicesFS #32 WATER DAMAGE REPAIRS215120H&G HOME IMPROVEMENTS …101-3008-60691 625.00Maintenance/ServicesSTUDY SESSION ROOM DRYWALL REPAIR215120H&G HOME IMPROVEMENTS …101-3008-60691 330.00Plan Checks08/2024 - ONCALL PLAN CHECK ENGINE…215122HR GREEN PACIFIC INC 101-6003-60118 143.75Plan Checks07/2024 - ONCALL BUILDING & SAFETY …215123INTERWEST CONSULTING G…101-6003-60118 517.50Plan Checks07/2024 - ONCALL BUILDING & SAFETY …215123INTERWEST CONSULTING G…101-6003-60118 603.75Plan Checks07/2024 - ONCALL BUILDING & SAFETY …215123INTERWEST CONSULTING G…101-6003-60118 270.00Plan Checks07/2024 - ONCALL BUILDING & SAFETY …215123INTERWEST CONSULTING G…101-6003-60118 270.00Plan Checks07/2024 - ONCALL BUILDING & SAFETY …215123INTERWEST CONSULTING G…101-6003-60118 270.00Plan Checks07/2024 - ONCALL BUILDING & SAFETY …215123INTERWEST CONSULTING G…101-6003-60118 270.00Plan Checks07/2024 - ONCALL BUILDING & SAFETY …215123INTERWEST CONSULTING G…101-6003-60118 115.00Plan Checks07/2024 - ONCALL BUILDING & SAFETY …215123INTERWEST CONSULTING G…101-6003-60118 115.00Plan Checks07/2024 - ONCALL BUILDING & SAFETY …215123INTERWEST CONSULTING G…101-6003-60118 270.00Plan Checks07/2024 - ONCALL BUILDING & SAFETY …215123INTERWEST CONSULTING G…101-6003-60118 270.00Plan Checks07/2024 - ONCALL BUILDING & SAFETY …215123INTERWEST CONSULTING G…101-6003-60118 ATTACHMENT 1 47 Demand Register Packet: APPKT03952 - 10/11/2024 JB 10/21/2024 2:43:19 PM Page 2 of 5 AmountVendor Name Payment Number Description (Item)Account Name Account Number 67.50Plan Checks07/2024 - ONCALL BUILDING & SAFETY …215123INTERWEST CONSULTING G…101-6003-60118 230.00Plan Checks07/2024 - ONCALL BUILDING & SAFETY …215123INTERWEST CONSULTING G…101-6003-60118 337.50Plan Checks07/2024 - ONCALL BUILDING & SAFETY …215123INTERWEST CONSULTING G…101-6003-60118 143.75Plan Checks07/2024 - ONCALL BUILDING & SAFETY …215123INTERWEST CONSULTING G…101-6003-60118 201.25Plan Checks07/2024 - ONCALL BUILDING & SAFETY …215123INTERWEST CONSULTING G…101-6003-60118 101.25Plan Checks07/2024 - ONCALL BUILDING & SAFETY …215123INTERWEST CONSULTING G…101-6003-60118 67.50Plan Checks07/2024 - ONCALL BUILDING & SAFETY …215123INTERWEST CONSULTING G…101-6003-60118 230.00Plan Checks07/2024 - ONCALL BUILDING & SAFETY …215123INTERWEST CONSULTING G…101-6003-60118 345.00Plan Checks07/2024 - ONCALL BUILDING & SAFETY …215123INTERWEST CONSULTING G…101-6003-60118 230.00Plan Checks07/2024 - ONCALL BUILDING & SAFETY …215123INTERWEST CONSULTING G…101-6003-60118 57.50Plan Checks07/2024 - ONCALL BUILDING & SAFETY …215123INTERWEST CONSULTING G…101-6003-60118 488.75Plan Checks07/2024 - ONCALL BUILDING & SAFETY …215123INTERWEST CONSULTING G…101-6003-60118 661.25Plan Checks07/2024 - ONCALL BUILDING & SAFETY …215123INTERWEST CONSULTING G…101-6003-60118 3,309.61Plan Checks07/2024 - ONCALL BUILDING & SAFETY …215123INTERWEST CONSULTING G…101-6003-60118 147.50Professional Services09/2024 - LQ RESORT FEASIBILITY ANAL…215125KEYSER MARSTON ASSOCIAT…101-1002-60103 3,500.00Contract Services - Administr…09/2024 - FEDERAL LOBBYIST SERVICES215126KILEY & ASSOCIATES 101-1002-60101 138.98UniformsPW INSPECTOR HATS215127MISSION LINEN SUPPLY 101-7006-60690 369.52UniformsUNIFORMS215127MISSION LINEN SUPPLY 101-3005-60690 112.03Tools/EquipmentEQUIPMENT PARTS215128MOWERS PLUS INC 101-7003-60432 10.00Administrative Citation Servi…REFUND DISMISSED PARKING CITATION …215129NORMA WOOD 101-6004-60111 6,386.00Fritz Burns Pool Maintenance10/2024 - FB POOL MONTHLY MAINTEN…215130OCEAN SPRINGS TECH INC 101-3005-60184 427.50Fritz Burns Pool Maintenance09/27/24 FB POOL HEATER TROUBLESH…215130OCEAN SPRINGS TECH INC 101-3005-60184 25,000.00Sponsorships/Advertising2025 PS INTERNATIONAL FILM FESTIVAL…215132PALM SPRINGS INTERNATIO…101-3007-60450 95.01Travel & Training09/30/24 - CA CITIES LEAGUE LUNCHEON215133PENA, JOHN 101-1001-60320 210.00Map/Plan CheckingLLA 2024-0004 ONCALL MAP CHECKING …215134RASA/ERIC NELSON 101-7002-60183 94.14Operating SuppliesOFFICE SUPPLIES215137STAPLES ADVANTAGE 101-7003-60420 60.57Operating SuppliesOFFICE SUPPLIES215137STAPLES ADVANTAGE 101-7003-60420 39.56Office SuppliesTISSUE215137STAPLES ADVANTAGE 101-6004-60400 166.97Operating SuppliesLASER SHIPPING LABELS215137STAPLES ADVANTAGE 101-2001-60420 46.51Office SuppliesOFFICE SUPPLIES215137STAPLES ADVANTAGE 101-6004-60400 50.88Office SuppliesSTAPLING GUN215137STAPLES ADVANTAGE 101-6004-60400 19.25LQ Police Volunteers09/13/24 - POLICE SHRED215138STERICYCLE, INC 101-2001-60109 133.50Due to SunLine08/2024 - SUNLINE PASSES215139SUNLINE TRANSIT AGENCY 101-0000-20305 -10.00Miscellaneous Revenue08/2024 - SUNLINE PASSES215139SUNLINE TRANSIT AGENCY 101-0000-42301 14,716.08Maintenance/ServicesPLAYGROUND LIGHTS INSTALLATION215142VINTAGE E & S INC 101-3005-60691 115.00Travel & Training09/19/24 - LQ STATE OF CITY REIMB C.…215145WOODS, COLE 101-6004-60320 Fund 101 - GENERAL FUND Total:103,419.52 Fund: 201 - GAS TAX FUND 304.93Materials/SuppliesMETAL CLAMPS215118GRAINGER 201-7003-60431 89,292.93Road Improvements09/2023 AVE 47/WASHINGTON EMERG…215119GRANITE CONSTRUCTION C…201-7003-72111 96.95Materials/Supplies10/01/24 - DIG ALERT SERVICES215141UNDERGROUND SERVICE AL…201-7003-60431 Fund 201 - GAS TAX FUND Total:89,694.81 Fund: 202 - LIBRARY & MUSEUM FUND 4,250.00Building ImprovementsLIBRARY STUCCO PATCH REPAIR215120H&G HOME IMPROVEMENTS …202-3004-72110 Fund 202 - LIBRARY & MUSEUM FUND Total:4,250.00 Fund: 215 - LIGHTING & LANDSCAPING FUND 6,660.60Consultants07/2024 - L&L LANDSCAPE LIGHTING MA…215121HORIZON LIGHTING 215-7004-60104 6,660.60Consultants08/2024 - L&L LANDSCAPE LIGHTING MA…215121HORIZON LIGHTING 215-7004-60104 200.00Safety GearFY 24/25 SAFETY BOOTS J.AGUIRRE215124JERNIGANS SPORTING GOOD…215-7004-60427 1,800.50Materials/SuppliesPLANTS215135RED TERRA NURSERY, LLC 215-7004-60431 224.82Operating Supplies09/04/24 - DRINKING WATER215136SPARKLETTS 215-7004-60420 8,567.47Materials/SuppliesLANDSCAPE ROCK215140TRI-STATE MATERIALS INC 215-7004-60431 8,643.43Materials/SuppliesLANDSCAPE ROCK215140TRI-STATE MATERIALS INC 215-7004-60431 2,668.79Materials/SuppliesLANDSCAPE ROCK215140TRI-STATE MATERIALS INC 215-7004-60431 5,150.91Maintenance/Services9/23-9/25/24 - HWY 111 MEDIAN LIGHT…215142VINTAGE E & S INC 215-7004-60691 3,750.00Materials/SuppliesPALM TREES FOR HWY 111 MEDIAN215143W.D. YOUNG & SONS 215-7004-60431 1,000.00Maintenance/ServicesPALMS TREES HWY 111 CRANE SERVICE215143W.D. YOUNG & SONS 215-7004-60691 407.95Materials/SuppliesFLOOD LIGHTS215144WALTERS WHOLESALE ELECT…215-7004-60431 Fund 215 - LIGHTING & LANDSCAPING FUND Total:45,735.07 48 Demand Register Packet: APPKT03952 - 10/11/2024 JB 10/21/2024 2:43:19 PM Page 3 of 5 AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 221 - AB 939 - CALRECYCLE FUND 1,500.00AB 939 Recycling Solutions09/2024 - RECYCLING DIGITAL ADS215096ALPHA MEDIA LLC 221-0000-60127 3,500.00AB 939 Recycling Solutions09/2024 - RECYCLING RADIO ADS MIX 1…215096ALPHA MEDIA LLC 221-0000-60127 Fund 221 - AB 939 - CALRECYCLE FUND Total: 5,000.00 Fund: 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP) 3,936.24Travel & Training05/17-05/19/24 - CERT TRAINING215113COUNTY OF RIVERSIDE 227-0000-60320 Fund 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP) Total: 3,936.24 Fund: 241 - HOUSING AUTHORITY 7,125.00Professional Services09/2024 - HOUSING CONSULTANT SERV…215107CAHA, BECKY 241-9101-60103 Fund 241 - HOUSING AUTHORITY Total: 7,125.00 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 596.05ConstructionLIGHT POLE AT AVE 52 AND EISENHOW…215098AMERON POLE PRODUCTS, L…401-0000-60188 7,362.00ConstructionLIGHT POLE AT AVE 52 AND EISENHOW…215098AMERON POLE PRODUCTS, L…401-0000-60188 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total: 7,958.05 Fund: 501 - FACILITY & FLEET REPLACEMENT 477.70Motorcycle Repair & Mainte…MOTORCYCLE REPAIRS A1245215104BMW MOTORCYCLES OF RIV…501-0000-60679 3,231.82Vehicle Repair & Maintenan…2021 NISSAN ROGUE VIN W014328 REP…215108CALI COLLISION CORP 501-0000-60676 1,040.58Vehicle Repair & Maintenan…2017 CHEVY COLORADO VIN H1244342 …215114DANIEL'S TIRE SERVICE, INC.501-0000-60676 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 4,750.10 Fund: 502 - INFORMATION TECHNOLOGY 4,457.28Software Implementation/E…ASSET MANAGEMENT SOFTWARE215109CARAHSOFT TECHNOLOGY C…502-0000-71049 Fund 502 - INFORMATION TECHNOLOGY Total: 4,457.28 Fund: 503 - PARK EQUIP & FACILITY FUND 1,000.00ParksLA QUINTA PARK NEW PLAYGROUND E…215131PACIFIC PLAY SYSTEMS, INC.503-0000-71060 Fund 503 - PARK EQUIP & FACILITY FUND Total: 1,000.00 Grand Total: 277,326.07 49 Demand Register Packet: APPKT03952 - 10/11/2024 JB 10/21/2024 2:43:19 PM Page 4 of 5 Fund Summary Fund Expense Amount 101 - GENERAL FUND 103,419.52 201 - GAS TAX FUND 89,694.81 202 - LIBRARY & MUSEUM FUND 4,250.00 215 - LIGHTING & LANDSCAPING FUND 45,735.07 221 - AB 939 - CALRECYCLE FUND 5,000.00 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP)3,936.24 241 - HOUSING AUTHORITY 7,125.00 401 - CAPITAL IMPROVEMENT PROGRAMS 7,958.05 501 - FACILITY & FLEET REPLACEMENT 4,750.10 502 - INFORMATION TECHNOLOGY 4,457.28 503 - PARK EQUIP & FACILITY FUND 1,000.00 Grand Total:277,326.07 Account Summary Account Number Account Name Expense Amount 101-0000-20305 Due to SunLine 133.50 101-0000-42301 Miscellaneous Revenue -10.00 101-1001-60320 Travel & Training 95.01 101-1002-60101 Contract Services - Admi…3,500.00 101-1002-60103 Professional Services 147.50 101-1004-50252 Annual Wellness Dollar …385.62 101-1004-60104 Consultants/Employee S…55.00 101-1005-60103 Professional Services 3,950.00 101-2001-60109 LQ Police Volunteers 19.25 101-2001-60174 Blood/Alcohol Testing 3,797.50 101-2001-60420 Operating Supplies 166.97 101-2002-60103 Professional Services -30,769.24 101-2002-60139 Fire Service Costs 30,769.24 101-2002-61400 Cable/Internet - Utilities 120.66 101-3003-60149 Community Experiences 2,730.00 101-3005-60184 Fritz Burns Pool Mainten…6,813.50 101-3005-60690 Uniforms 369.52 101-3005-60691 Maintenance/Services 25,216.08 101-3007-60450 Sponsorships/Advertising 25,000.00 101-3008-60691 Maintenance/Services 4,375.00 101-6003-60118 Plan Checks 21,769.61 101-6004-60103 Professional Services 623.00 101-6004-60111 Administrative Citation …35.00 101-6004-60320 Travel & Training 3,230.00 101-6004-60400 Office Supplies 136.95 101-7002-60183 Map/Plan Checking 210.00 101-7003-60420 Operating Supplies 298.84 101-7003-60432 Tools/Equipment 112.03 101-7006-60690 Uniforms 138.98 201-7003-60431 Materials/Supplies 401.88 201-7003-72111 Road Improvements 89,292.93 202-3004-72110 Building Improvements 4,250.00 215-7004-60104 Consultants 13,321.20 215-7004-60420 Operating Supplies 224.82 215-7004-60427 Safety Gear 200.00 215-7004-60431 Materials/Supplies 25,838.14 215-7004-60691 Maintenance/Services 6,150.91 221-0000-60127 AB 939 Recycling Solutio…5,000.00 227-0000-60320 Travel & Training 3,936.24 241-9101-60103 Professional Services 7,125.00 401-0000-60188 Construction 7,958.05 501-0000-60676 Vehicle Repair & Maint…4,272.40 501-0000-60679 Motorcycle Repair & Ma…477.70 502-0000-71049 Software Implementatio…4,457.28 50 Demand Register Packet: APPKT03952 - 10/11/2024 JB 10/21/2024 2:43:19 PM Page 5 of 5 Account Summary Account Number Account Name Expense Amount 503-0000-71060 Parks 1,000.00 Grand Total: 277,326.07 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name **None**139,783.04**None****None** 201804E 31,989.05Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 202320E 89,292.93Cyclone Hilary FEMA Reimbursable… Tropical Cyclone Hilary 202324E 1,000.00La Quinta Park Playground Equipm… La Quinta Park Playground Equipment 2425TMICT 7,958.05Construction Expense FY24/25 Traffic Maintenance Improvements IRONE 2,730.00Ironman Expense Ironman Event STVRE 4,573.00Short Term Vacation Rental Expen… Short Term Vacation Rental Tracking Grand Total: 277,326.07 *Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section. 51 10/21/2024 2:07:14 PM Page 1 of 9 Demand Register City of La Quinta Packet: APPKT03958 - 10/18/2024 JB AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 132.00InstructorsPERSONAL TRAINING 3 SESSIONS CLASS169JENSEN, SHARLA W 101-3002-60107 1,056.00InstructorsPERSONAL TRAINING 6 SESSIONS CLASS…169JENSEN, SHARLA W 101-3002-60107 251.50Citywide SuppliesLOBBY COFFEE SUPPLIES215146ALL PRO BEVERAGE INC 101-1007-60403 651.03Citywide SuppliesLOBBY COFFEE SUPPLIES215146ALL PRO BEVERAGE INC 101-1007-60403 408.31Citywide SuppliesLOBBY COFFEE SUPPLIES215146ALL PRO BEVERAGE INC 101-1007-60403 110.00Consultants/Employee Servic…BILINGUAL TESTING #482215147ALTA LANGUAGE SERVICES I…101-1004-60104 5,000.00Grants & Economic Develop…FY 24/25 COMMUNITY SERVICE GRANT215148ALZHEIMERS COACHELLA VA…101-3001-60510 1,807.50Membership Dues09/1/24-8/31/25 - APWA MEMBERSHIP…215149APWA 101-7006-60351 7.98Credit Card FeesREFUND OVERPAYMENT CREDIT CARD F…215150BECERRA BROTHERS ROOFI…101-6001-60122 96.09Recruiting/Pre-EmploymentINTERVIEW PANEL LUNCH M&O CREW L…215151BMO FINANCIAL GROUP 101-1004-60129 500.00Travel & Training10/15-10/17/24 APWA PW MODULE 2 C…215151BMO FINANCIAL GROUP 101-7001-60320 21.00Travel & TrainingCHAT GPT TRAINING C.ESCARREGA215151BMO FINANCIAL GROUP 101-7001-60320 94.39Travel & Training09/2024 - APWA LUNCHEON215151BMO FINANCIAL GROUP 101-7001-60320 65.00Travel & TrainingFEDERAL AID PROJECT TRAINING215151BMO FINANCIAL GROUP 101-7001-60320 99.74Travel & Training09/2024 - APWA LUNCHEON215151BMO FINANCIAL GROUP 101-7003-60320 21.00Travel & TrainingCHAT GPT TRAINING U.AYON215151BMO FINANCIAL GROUP 101-7006-60320 89.04Travel & Training09/2024 - APWA LUNCHEON215151BMO FINANCIAL GROUP 101-7006-60320 1,300.00Travel & Training10/7-10/10/24 IMSA CERTIFICATE PROG…215151BMO FINANCIAL GROUP 101-7006-60320 146.20Consultants/Employee Servic…LUNCH FOR DESERT OASIS STAFF215151BMO FINANCIAL GROUP 101-1004-60104 70.72Travel & Training08/29/24 - SNACKS CJPIA RESPECT TRAI…215151BMO FINANCIAL GROUP 101-1004-60320 183.77Travel & Training9/12/24 - CJPIA TRAINING LUNCH215151BMO FINANCIAL GROUP 101-1004-60320 47.16Community ExperiencesREFRESHMENTS FOR 9/11 VIGIL215151BMO FINANCIAL GROUP 101-3003-60149 33.33Community ExperiencesRIBBONS FOR VETERAN HONOREES215151BMO FINANCIAL GROUP 101-3003-60149 122.07Community ExperiencesTOYS215151BMO FINANCIAL GROUP 101-3003-60149 2,535.18Community ExperiencesMODELS ROCKETS AND ENGINES215151BMO FINANCIAL GROUP 101-3003-60149 1,567.09Operating SuppliesMESSAGE CENTER FOR LQ PARK215151BMO FINANCIAL GROUP 101-3003-60420 -26.25Sales Taxes PayablePROMO ITEMS FOR FIRE STATIONS SALE…215151BMO FINANCIAL GROUP 101-0000-20304 510.67Employee Computer LoanLAPTOP A.BERUMEN215151BMO FINANCIAL GROUP 101-0000-20915 211.18Employee Computer LoanLAPTOP PROTECTION PLAN L.CHAUDHRY215151BMO FINANCIAL GROUP 101-0000-20915 2,050.26Employee Computer LoanLAPTOP L.CHAUDHRY215151BMO FINANCIAL GROUP 101-0000-20915 33.70Travel & TrainingSPARKLING WATER FOR COUNCIL215151BMO FINANCIAL GROUP 101-1001-60320 41.55Consultants/Employee Servic…SUPPLIES FOR 2024 WELLNESS FAIR215151BMO FINANCIAL GROUP 101-1004-60104 172.06Travel & TrainingSNACKS FOR CJPIA TRAINING215151BMO FINANCIAL GROUP 101-1004-60320 16.83Office SuppliesOFFICE SUPPLIES215151BMO FINANCIAL GROUP 101-1004-60400 138.08Operating SuppliesCOMPUTER PRIVACY SCREENS215151BMO FINANCIAL GROUP 101-1004-60420 10.65Operating SuppliesWEEKLY PLANNER215151BMO FINANCIAL GROUP 101-1004-60420 217.49Office SuppliesSTANDING DESK215151BMO FINANCIAL GROUP 101-1005-60400 5.42Office SuppliesADHESIVE DOTS215151BMO FINANCIAL GROUP 101-1005-60400 13.52Office SuppliesEXPO MARKERS215151BMO FINANCIAL GROUP 101-1005-60400 42.58Office SuppliesSTAMP, FILES, PLASTIC SLEEVES215151BMO FINANCIAL GROUP 101-1005-60400 95.33Office Supplies10/24/24-10/23/25 - GOLFTOUR DOMA…215151BMO FINANCIAL GROUP 101-1005-60400 434.98Office SuppliesKEYBOARDS215151BMO FINANCIAL GROUP 101-1005-60400 550.00Travel & Training12/5/24 - GOVERNMENT TAX SEMINAR …215151BMO FINANCIAL GROUP 101-1006-60320 315.00Travel & TrainingCPPB EXAMINATION FEE D.ARMENDARIZ215151BMO FINANCIAL GROUP 101-1006-60320 65.20Travel & TrainingPROCUREMENT BOOK D.ARMENDARIZ215151BMO FINANCIAL GROUP 101-1006-60320 530.00Subscriptions & PublicationsFY 22/23 ACFR CERTIFICATE REVIEW FEE215151BMO FINANCIAL GROUP 101-1006-60352 219.96Office SuppliesTAB FILE POCKET FOLDERS215151BMO FINANCIAL GROUP 101-1006-60400 5.94Office SuppliesMAIL OPENER215151BMO FINANCIAL GROUP 101-1006-60400 13.21Office SuppliesBINDER CLIPS215151BMO FINANCIAL GROUP 101-1006-60400 33.00Citywide SuppliesCITYWIDE COFFEE SUPPLIES215151BMO FINANCIAL GROUP 101-1007-60403 -16.29Citywide SuppliesREFUND EMPLOYEE BREAKROOM215151BMO FINANCIAL GROUP 101-1007-60403 37.49Citywide SuppliesBREAKROOM ORGANIZERS215151BMO FINANCIAL GROUP 101-1007-60403 129.52Citywide SuppliesLOBBY COFFEE MACHINE215151BMO FINANCIAL GROUP 101-1007-60403 52 Demand Register Packet: APPKT03958 - 10/18/2024 JB 10/21/2024 2:07:14 PM Page 2 of 9 AmountVendor Name Payment Number Description (Item)Account Name Account Number 56.56LQ Police VolunteersNEIGHBORHOOD WATCH SNACKS215151BMO FINANCIAL GROUP 101-2001-60109 362.15Volunteers - FirePROMO ITEMS FOR FIRE STATIONS215151BMO FINANCIAL GROUP 101-2002-60110 93.19Materials/SuppliesEARTHQUAKE TREAT PACK FOR 10/17/2…215151BMO FINANCIAL GROUP 101-2002-60431 35.40Office SuppliesFOAM KEYBOARD WRIST REST215151BMO FINANCIAL GROUP 101-3001-60400 63.04Operating SuppliesAA BATTERIES & DUST PAN & BOOM FO…215151BMO FINANCIAL GROUP 101-3002-60420 108.70Community ExperiencesWIRELESS SPEAKERS FOR PORTABLE PA …215151BMO FINANCIAL GROUP 101-3003-60149 543.90Community ExperiencesROCKETS FOR ROCKET LAUNCH EVENT215151BMO FINANCIAL GROUP 101-3003-60149 943.18Community ExperiencesPORTABLE PA SYSTEM215151BMO FINANCIAL GROUP 101-3003-60149 26.40UniformsUSB ADAPTER215151BMO FINANCIAL GROUP 101-3005-60690 129.40UniformsUNIFORMS215151BMO FINANCIAL GROUP 101-3005-60690 219.00Membership Dues09/2024 - MAILCHIMP215151BMO FINANCIAL GROUP 101-3007-60351 89.99Membership DuesCAPCUT VIDEO EDITOR YEARLY SUBSCRI…215151BMO FINANCIAL GROUP 101-3007-60351 25.95Membership Dues10/2024 - APPLE MUSIC/STORAGE SUBS…215151BMO FINANCIAL GROUP 101-3007-60351 293.60Operating SuppliesSD CARDS215151BMO FINANCIAL GROUP 101-3007-60420 19.24Office SuppliesSOP BINDERS215151BMO FINANCIAL GROUP 101-6001-60400 43.49Office SuppliesHEATER FOR L.CHASTAIN215151BMO FINANCIAL GROUP 101-6004-60400 9.23Office SuppliesDOOR HANDLE COVER215151BMO FINANCIAL GROUP 101-6004-60400 241.35Supplies - FieldCODE BODY CAMS215151BMO FINANCIAL GROUP 101-6004-60425 196.34Supplies - FieldCODE FIELD SUPPLIES215151BMO FINANCIAL GROUP 101-6004-60425 58.68Supplies - FieldCODE FIELD SUPPLIES215151BMO FINANCIAL GROUP 101-6004-60425 176.10Operating SuppliesHAND SANITIZING WIPES215151BMO FINANCIAL GROUP 101-7003-60420 2.51Credit Card FeesCREDIT CARD FEE PROCESSING TEST215151BMO FINANCIAL GROUP 101-6001-60122 2.51Credit Card FeesCREDIT CARD FEE PROCESSING TEST215151BMO FINANCIAL GROUP 101-6001-60122 22.14Travel & Training09/28/24 - APA CONFERENCE MEALS D.…215151BMO FINANCIAL GROUP 101-6001-60320 23.68Travel & Training09/29/24 - APA CONFERENCE MEALS D.…215151BMO FINANCIAL GROUP 101-6001-60320 28.16Operating Supplies9/10/24 - SNACKS FOR PLANNING COM…215151BMO FINANCIAL GROUP 101-6001-60420 44.95Operating SuppliesCREDIT CARD FEE SIGNS215151BMO FINANCIAL GROUP 101-6006-60420 2,155.00Materials/SuppliesJACARANDA TREE215151BMO FINANCIAL GROUP 101-3005-60431 -162.75Sales Taxes PayableEVENT PROMO ITEMS SALES TAX215151BMO FINANCIAL GROUP 101-0000-20304 130.00Membership DuesMISAC MEMBERSHIP D.KINLEY215151BMO FINANCIAL GROUP 101-1002-60351 125.00Membership Dues10/5/24-9/5/25 MMASC MEMBERSHIP …215151BMO FINANCIAL GROUP 101-1002-60351 65.73Office SuppliesDAY PLANNER M.GRAHAM215151BMO FINANCIAL GROUP 101-1002-60400 1,078.31Promotional ItemsWINDBREAKERS FOR STAFF215151BMO FINANCIAL GROUP 101-3007-60134 -2,457.78Promotional ItemsREFUND DUPLICATE PAYMENT SABERS H…215151BMO FINANCIAL GROUP 101-3007-60134 2,202.75Promotional ItemsEVENT PROMO ITEMS215151BMO FINANCIAL GROUP 101-3007-60134 110.00Travel & TrainingCAPIO STAR AWARDS LUNCHEON215151BMO FINANCIAL GROUP 101-3007-60320 259.15Travel & Training09/12/24 - SNACKS FOR CJPIA TRAINING215151BMO FINANCIAL GROUP 101-1004-60320 66.29Office SuppliesOFFICE SUPPLIES215151BMO FINANCIAL GROUP 101-1004-60400 45.00Travel & TrainingLIVING DESERT BREAKFAST S.SANCHEZ215151BMO FINANCIAL GROUP 101-1001-60320 400.00Travel & TrainingINDIO STATE OF THE CITY COUNCIL215151BMO FINANCIAL GROUP 101-1001-60320 150.00Travel & TrainingCVEP ECO SUMMIT S.SANCHEZ215151BMO FINANCIAL GROUP 101-1001-60320 188.16Travel & TrainingCOUNCIL MEETING DINNER215151BMO FINANCIAL GROUP 101-1001-60320 10.00Travel & TrainingSHOW YOUR HEART MIXER EVENT K.FIT…215151BMO FINANCIAL GROUP 101-1001-60320 -14.95Travel & TrainingREFUND COUNCIL MEETING DINNER215151BMO FINANCIAL GROUP 101-1001-60320 80.00Travel & TrainingRIVCO ANNUAL LUNCHEON D.MCGARR…215151BMO FINANCIAL GROUP 101-1001-60320 80.00Travel & TrainingRIVCO ANNUAL LUNCHEON J.PENA215151BMO FINANCIAL GROUP 101-1001-60320 80.00Travel & TrainingRIVCO ANNUAL LUNCHEON K.FITZPATRI…215151BMO FINANCIAL GROUP 101-1001-60320 80.00Travel & TrainingRIVCO ANNUAL LUNCHEON L.EVANS215151BMO FINANCIAL GROUP 101-1001-60320 137.88Travel & TrainingGIRLFRIEND FACTOR LUNCH S.SANCHEZ215151BMO FINANCIAL GROUP 101-1001-60320 1,700.00Travel & Training09/27/24 - RONALD MCDONALD GALA215151BMO FINANCIAL GROUP 101-1001-60320 80.00Travel & TrainingRIVCO ANNUAL LUNCHEON J.MCMILLEN215151BMO FINANCIAL GROUP 101-1002-60320 80.00Travel & TrainingINDIO STATE OF THE CITY J.MCMILLEN215151BMO FINANCIAL GROUP 101-1002-60320 80.00Travel & TrainingINDIO STATE OF THE CITY 2024 M.GRAH…215151BMO FINANCIAL GROUP 101-3007-60320 2,000.00Sponsorships/Advertising11/1/24 DIA DE LOS MUERTOS SPONSO…215151BMO FINANCIAL GROUP 101-3007-60450 -283.72Sales Taxes PayableBANNER BRACKET KITS SALES TAX215151BMO FINANCIAL GROUP 101-0000-20304 14.97Operating SuppliesOFFICE SUPPLIES215151BMO FINANCIAL GROUP 101-7003-60420 3,446.32Operating SuppliesBANNER BRACKET KITS215151BMO FINANCIAL GROUP 101-7003-60420 34.66Office SuppliesORGANIZING BINS FOR AV SUPPLIES215151BMO FINANCIAL GROUP 101-1005-60400 39.61Office SuppliesORGANIZING BIN FOR AV SUPPLIES215151BMO FINANCIAL GROUP 101-1005-60400 -28.35Operating SuppliesREFUND NOTARY TRAINING & SUPPLIES215151BMO FINANCIAL GROUP 101-1005-60420 53 Demand Register Packet: APPKT03958 - 10/18/2024 JB 10/21/2024 2:07:14 PM Page 3 of 9 AmountVendor Name Payment Number Description (Item)Account Name Account Number 2.00Operating SuppliesSMALL CLAIMS MINUTE ORDER MAGS…215151BMO FINANCIAL GROUP 101-1005-60420 27.89PostageSEALING KIT FOR MAIL MACHINE215151BMO FINANCIAL GROUP 101-1007-60470 2,500.00Grants & Economic Develop…FY 24/25 COMMUNITY SERVICES GRANT215156CALIFORNIA SCOTTISH RITE …101-3001-60510 73.56Travel & Training09/28-10/01/24 - APA CONFERENCE RE…215157CASTRO, DANNY 101-6002-60320 4,000.00Developer DepositsPM 10 DEPOSIT REFUND TM 32201215159CHOICE ENTERPRISE REAL ES…101-0000-22810 50.00Miscellaneous DepositsREFUND RENTAL DEPOSIT215160CHRISTOPHER HARGETT 101-0000-22830 65.00Facility RentalsREFUND RENTAL DEPOSIT215160CHRISTOPHER HARGETT 101-0000-42212 1,170.00LQ Police Volunteers10/24/24 - SUPPORT SERVICES DINNER …215161CITY OF CATHEDRAL CITY 101-2001-60109 825.00Employee Recognition Events10/30/24 EMPLOYEE APPRECIATION EV…215162CLARISSA TAPIA 101-1004-60340 5,055.00MSHCP Mitigation Fee09/2024 - MSHCP FEES215164COACHELLA VALLEY CONSER…101-0000-20310 -50.55CVMSHCP Admin Fee09/2024 - MSHCP FEES215164COACHELLA VALLEY CONSER…101-0000-43631 1,615.05Water -Pioneer Park - UtilitiesWATER SERVICE215165COACHELLA VALLEY WATER D…101-3005-61207 133.22Water - UtilitiesWATER SERVICE215165COACHELLA VALLEY WATER D…101-2002-61200 26.08Water - UtilitiesWATER SERVICE215165COACHELLA VALLEY WATER D…101-3008-61200 311.86Water -Fritz Burns Park - Utili…WATER SERVICE215165COACHELLA VALLEY WATER D…101-3005-61204 757.63Water - UtilitiesWATER SERVICE215165COACHELLA VALLEY WATER D…101-2002-61200 6,207.83Water -Monticello Park - Utili…WATER SERVICE215165COACHELLA VALLEY WATER D…101-3005-61201 31.28Water -Seasons Park - UtilitiesWATER SERVICE215165COACHELLA VALLEY WATER D…101-3005-61208 538.94Water -Community Park - Util…WATER SERVICE215165COACHELLA VALLEY WATER D…101-3005-61209 92.80Water - UtilitiesWATER SERVICE215165COACHELLA VALLEY WATER D…101-3008-61200 1,658.23Water -Desert Pride - UtilitiesWATER SERVICE215165COACHELLA VALLEY WATER D…101-3005-61206 43.90PM 10 - Dust ControlWATER SERVICE215165COACHELLA VALLEY WATER D…101-7006-60146 200.00Administrative Citation Servi…09/2024 - CODE CITATION PROCESSING215166DATA TICKET, INC.101-6004-60111 150.00Administrative Citation Servi…09/2024 - POLICE CITATION PROCESSING215166DATA TICKET, INC.101-6004-60111 6,700.00Maintenance/ServicesSPORTS COMPLEX INFIELD MAINTENAN…215168DESERT CONCEPTS CONSTR…101-3005-60691 3,500.00Maintenance/ServicesCIVIC CENTER CAMPUS TREE REMOVAL215168DESERT CONCEPTS CONSTR…101-3005-60691 28,850.00Maintenance/ServicesCIVIC CENTER CAMPUS DRAINAGE INST…215168DESERT CONCEPTS CONSTR…101-3005-60691 2,788.04Materials/SuppliesTREE PURCHASE FOR CIVIC CENTER CA…215168DESERT CONCEPTS CONSTR…101-3005-60431 1,305.00Materials/SuppliesPLANTS215170DESERT GROWERS NURSERY 101-3005-60431 4,018.43Professional Services10/2024 - SECURITY PATROL SERVICES215171DESERT RESORT MANAGEM…101-6004-60103 19,102.37School Officer05/02-05/29/24 - BP #2 SCHOOL RESOU…215172DESERT SANDS UNIFIED SCH…101-2001-60168 1,046.04School Officer07/25-08/21/24 - BP #2 SCHOOL RESOU…215172DESERT SANDS UNIFIED SCH…101-2001-60168 181.66Travel & Training09/28-10/01/24 - APA CONFERENCE RE…215174FERNANDEZ, SIJIFREDO M 101-6002-60320 3,200.00Materials/SuppliesUSA & CALIF & LQ FLAGS215175FLAGS A FLYING 101-3008-60431 22.85AM Fidelity- Disability,Acc,Cn…03/2023 COLONIAL REFUND215176FLORES, CARLOS 101-0000-20952 223.79Garnishments PayableGARNISHMENT215177FRANCHISE TAX BOARD 101-0000-20985 500.00Grants & Economic Develop…FY 24/25 COMMUNITY SERVICES GRANT215178FRIENDS OF THE PALM SPRI…101-3001-60510 536.20Cable/Internet - Utilities09/26-10/25/24 - POLICE INTERNET215179FRONTIER COMMUNICATIO…101-2001-61400 152.12Materials/SuppliesTRASH CANS215182HOME DEPOT CREDIT SERVIC…101-3005-60431 60.82Materials/SuppliesRATCHET TIE DOWN KIT215182HOME DEPOT CREDIT SERVIC…101-3005-60431 60.61Materials/SuppliesSCREWS & BLACK PIPE FITTINGS215182HOME DEPOT CREDIT SERVIC…101-3005-60431 66.27Materials/SuppliesCONCRETE ANCHORS & CORNER BRACES215182HOME DEPOT CREDIT SERVIC…101-3005-60431 90.78Materials/SuppliesAAA BATTERIES215182HOME DEPOT CREDIT SERVIC…101-3008-60431 46.96Materials/SuppliesSPACKLING PASTE & PUTTY KNIFE215182HOME DEPOT CREDIT SERVIC…101-3008-60431 86.93Materials/SuppliesDOUBLE SUCTION CUP FOR WC215182HOME DEPOT CREDIT SERVIC…101-3008-60431 344.48Materials/SuppliesPAINT PRIMER215182HOME DEPOT CREDIT SERVIC…101-3008-60431 395.10Materials/SuppliesSUPPLIES FOR CH215182HOME DEPOT CREDIT SERVIC…101-3008-60431 147.26Tools/Equipment18 INCH TRENCHER RENTAL215182HOME DEPOT CREDIT SERVIC…101-3008-60432 270.79Tools/EquipmentBRAD NAILER215182HOME DEPOT CREDIT SERVIC…101-3008-60432 447.79Tools/EquipmentBRAD NAILER & BATTERY PACK215182HOME DEPOT CREDIT SERVIC…101-3008-60432 -270.77Tools/EquipmentRETURN BRAD NAILER215182HOME DEPOT CREDIT SERVIC…101-3008-60432 347.91Tools/EquipmentWHEELED SERVICE CART215182HOME DEPOT CREDIT SERVIC…101-3008-60432 83.96Tools/EquipmentSTEEL MUD PAN & HAMMER-END TAPI…215182HOME DEPOT CREDIT SERVIC…101-3008-60432 107.91Operating SuppliesCLEVIS SLIP HOOKS215182HOME DEPOT CREDIT SERVIC…101-7003-60420 46.33Operating SuppliesWORK GLOVES & SOCKETS215182HOME DEPOT CREDIT SERVIC…101-7003-60420 28.19Operating SuppliesSPRAY PAINT215182HOME DEPOT CREDIT SERVIC…101-7003-60420 47.75Tools/EquipmentSTEEL PUNCH & TAPE MEASURE215182HOME DEPOT CREDIT SERVIC…101-7003-60432 30.35Tools/EquipmentDRILL BITS215182HOME DEPOT CREDIT SERVIC…101-7003-60432 24.98Tools/EquipmentSAW BLADE215182HOME DEPOT CREDIT SERVIC…101-7003-60432 179.06Electricity - UtilitiesELECTRICITY SERVICE215183IMPERIAL IRRIGATION DIST 101-3008-61101 54 Demand Register Packet: APPKT03958 - 10/18/2024 JB 10/21/2024 2:07:14 PM Page 4 of 9 AmountVendor Name Payment Number Description (Item)Account Name Account Number 5,000.00Grants & Economic Develop…FY 24/25 COMMUNITY SERVICES GRANT215184JOHN F. KENNEDY MEMORIA…101-3001-60510 5,000.00Grants & Economic Develop…FY 23/24 COMMUNITY SERVICES GRANT215185LA QUINTA HISTORICAL SOCI…101-3001-60510 102.28Materials/SuppliesSTEP LADDER215186LOWE'S HOME IMPROVEME…101-3005-60431 22.74Materials/SuppliesHARDWARE215186LOWE'S HOME IMPROVEME…101-3005-60431 169.12Materials/SuppliesGARDEN HOSE & ROPE215186LOWE'S HOME IMPROVEME…101-3005-60431 89.44Materials/SuppliesSTORAGE CONTANIER & BALL VALVES215186LOWE'S HOME IMPROVEME…101-3005-60431 62.54Materials/SuppliesSTEEL FISH TAPE215186LOWE'S HOME IMPROVEME…101-3005-60431 220.33Materials/SuppliesQUIKRETE CONCRETE BAGS & PALLET C…215186LOWE'S HOME IMPROVEME…101-3005-60431 69.18Tools/EquipmentSMALL TOOLS215186LOWE'S HOME IMPROVEME…101-3005-60432 36.09Materials/SuppliesPRESSURE WASHER SUPPLIES215186LOWE'S HOME IMPROVEME…101-3008-60431 24.66Materials/SuppliesPADLOCK215186LOWE'S HOME IMPROVEME…101-3008-60431 65.04Materials/SuppliesGARAGE REMOTES215186LOWE'S HOME IMPROVEME…101-3008-60431 93.33Materials/SuppliesDRYWALL REPAIR SUPPLIES215186LOWE'S HOME IMPROVEME…101-3008-60431 133.27Tools/Equipment18-IN ROLLING BAG215186LOWE'S HOME IMPROVEME…101-3008-60432 63.22Operating SuppliesSUPPLIES215186LOWE'S HOME IMPROVEME…101-7003-60420 38.18Operating SuppliesBROOM & POCKET KNIFE215186LOWE'S HOME IMPROVEME…101-7003-60420 115.00Travel & Training09/19/24 - LQ STATE OF THE CITY REIMB…215187LUCERO INIGUEZ 101-2002-60320 23.75Credit Card Fee RevenueOVERPAYMENT REFUND BCOM2023-00…215188M A BUILDERS 101-0000-43505 130.00Membership Dues9/1/24-8/31/25 COSTCO MEMBERSHIP …215189MARTINEZ, CLAUDIA 101-1007-60351 5,000.00Community Experiences2025 MODERNISM WEEK SPONSORSHIP215190MODERNISM WEEK 101-3003-60149 2,500.00Lot Cleaning/Gravel Program53165 HERRERA LOT ABATEMENT215191MOYA, DANIEL 101-6004-60120 125.00HVAC08/2024 - CH WATER TREATMENT215192PACIFIC WEST AIR CONDITIO…101-3008-60667 125.00HVAC09/2024 - CH WATER TREATMENT215192PACIFIC WEST AIR CONDITIO…101-3008-60667 3,125.91Promotional ItemsZOOM BACKPACKS FOR NEW EMPLOYE…215193PALMS TO PINES PRINTING 101-3007-60134 2,783.71Promotional ItemsTEES FOR VETERANS DAY215193PALMS TO PINES PRINTING 101-3007-60134 150.00Maintenance/ServicesPW YARD GATE SERVICE CALL215194PATTON DOOR & GATE 101-3008-60691 380.00Materials/SuppliesPLANTS215196PRICE'S NURSERY & GARDEN…101-3005-60431 760.28Sheriff - Other08/25-09/24/24 - MOTOR FUEL CHARGES215200RIVERSIDE COUNTY SHERIFF …101-2001-60176 320.00Community ExperiencesCH DECOR POINSETTIAS215201ROTARY CLUB INDIAN WELLS…101-3003-60149 822.19Travel & Training09/28-10/1/24 - APA CONFERENCE REI…215203SCOTT NESPOR 101-6002-60320 5,000.00Grants & Economic Develop…FY 24/25 COMMUNITY SERVICES GRANT215204SHAY'S WARRIORS 101-3001-60510 43.75InstructorsBALLROOM BEGINNING CLASS215205SHIRY, TERESA 101-3002-60107 52.50InstructorsBALLROOM BEGINNING DI CLASS215205SHIRY, TERESA 101-3002-60107 75.00Sales Taxes Payable07/01-09/30/24 - SALES AND USE TAXES215206SILVERROCK RESORT 101-0000-20304 71.50Materials/SuppliesMATERIALS215207SMITH PIPE & SUPPLY CO 101-3005-60431 6,220.00Civic Center Lake Maintenan…PULL WATERFALL PUMP FOR INSPECTI…215208SOUTHWEST AQUATICS INC 101-3005-60117 75.94Citywide Supplies09/04/24 - CITYWIDE DRINKING WATER215209SPARKLETTS 101-1007-60403 26.16Office SuppliesOFFICE SUPPLIES215210STAPLES ADVANTAGE 101-3005-60400 104.03Operating SuppliesOFFICE SUPPLIES215210STAPLES ADVANTAGE 101-7002-60420 55.89Office SuppliesHDMI CABLE215210STAPLES ADVANTAGE 101-7001-60400 60.74SIT Payable07/01-09/30/24 - 3RD OTR STATE TAX W…215211STATE OF RHODE ISLAND DIV…101-0000-20925 705.79Disaster Prep SuppliesEMPLOYEE RED BACKPACKS215212SURVIVAL MODE 101-2002-60406 1,531.90Operating SuppliesPARKING CITATION BOOK FOR POLICE/…215213THE PRINTING PLACE 101-2001-60420 7,688.80Contract Traffic Engineer08/2024 - ONCALL TRAFFIC ENGINEERI…215214TKE ENGINEERING, INC.101-7006-60144 20,332.63Contract Traffic Engineer07/2024 - ONCALL TRAFFIC ENGINEERI…215214TKE ENGINEERING, INC.101-7006-60144 50.00Special Enforcement FundsTIMING ADVANCE LA240620042215215T-MOBILE 101-2001-60175 807.03Telephone - Utilities09/23-10/22/24 - EOC PHONE SERVICE215216TPX COMMUNICATIONS 101-2002-61300 32.00United Way DeductionsCONTRIBUTION215218UNITED WAY OF THE DESERT 101-0000-20981 890.07Telephone - Utilities08/26-09/25/24 - LQPD CELLS (6852)215219VERIZON WIRELESS 101-2001-61300 3,852.13LQ Park Water FeatureSPLASH PAD REPLACEMENT TOY215220VORTEX USA INC 101-3005-60554 247.57PrintingMISSION LQ POSTERS215221XPRESS GRAPHICS 101-3007-60410 116.80Operating SuppliesSIGN PERMIT STICKERS215221XPRESS GRAPHICS 101-6006-60420 4,724.55Community Experiences2024 IRONMAN BANNERS215221XPRESS GRAPHICS 101-3003-60149 Fund 101 - GENERAL FUND Total:218,667.02 Fund: 202 - LIBRARY & MUSEUM FUND 244.08Building ImprovementsPAINT FOR LIBRARY215151BMO FINANCIAL GROUP 202-3004-72110 25.05Building ImprovementsPAINT FOR LIBRARY215151BMO FINANCIAL GROUP 202-3004-72110 335.63Water - UtilitiesWATER SERVICE215165COACHELLA VALLEY WATER D…202-3006-61200 402.85Materials/SuppliesRECESSED LED LIGHTS FOR MUSEUM215186LOWE'S HOME IMPROVEME…202-3006-60431 67.13Materials/SuppliesLANDSCAPE LIGHTING TRANSFORMER F…215186LOWE'S HOME IMPROVEME…202-3006-60431 55 Demand Register Packet: APPKT03958 - 10/18/2024 JB 10/21/2024 2:07:14 PM Page 5 of 9 AmountVendor Name Payment Number Description (Item)Account Name Account Number 70.21Maintenance/ServicesWALL TEXTURE SPRAY & WRENCH SET215186LOWE'S HOME IMPROVEME…202-3006-60691 125.00HVAC08/2024 - LIBRARY WATER TREATMENT215192PACIFIC WEST AIR CONDITIO…202-3004-60667 125.00HVAC09/2024 - LIBRARY WATER TREATMENT215192PACIFIC WEST AIR CONDITIO…202-3004-60667 Fund 202 - LIBRARY & MUSEUM FUND Total:1,394.95 Fund: 215 - LIGHTING & LANDSCAPING FUND 32.58Materials/SuppliesPHONE CASE215151BMO FINANCIAL GROUP 215-7004-60431 115.14Operating SuppliesHYDRATION SUPPLIES215151BMO FINANCIAL GROUP 215-7004-60420 115.14Operating SuppliesHYDRATION SUPPLIES215151BMO FINANCIAL GROUP 215-7004-60420 269.72Water - Medians - UtilitiesWATER SERVICE215165COACHELLA VALLEY WATER D…215-7004-61211 2,384.72Water - Medians - UtilitiesWATER SERVICE215165COACHELLA VALLEY WATER D…215-7004-61211 2,251.20Water - Medians - UtilitiesWATER SERVICE215165COACHELLA VALLEY WATER D…215-7004-61211 2,146.90Water - Medians - UtilitiesWATER SERVICE215165COACHELLA VALLEY WATER D…215-7004-61211 7,200.00Maintenance/Services9/23-9/27/24 HWY 111 LANDSCAPE RES…215168DESERT CONCEPTS CONSTR…215-7004-60691 2,000.00Maintenance/ServicesTREE REMOVAL AT CALLE ESTADO215168DESERT CONCEPTS CONSTR…215-7004-60691 6,480.00Maintenance/Services9/30-10/4/24 HWY 111 LANDSCAPE RES…215168DESERT CONCEPTS CONSTR…215-7004-60691 1,000.00Maintenance/ServicesTREE REMOVAL ON HWY 111215168DESERT CONCEPTS CONSTR…215-7004-60691 5,760.00Maintenance/Services10/7-10/11/24 HWY 111 LANDSCAPE RE…215168DESERT CONCEPTS CONSTR…215-7004-60691 2,619.24Materials/SuppliesPOWER OUTLET PANEL215169DESERT ELECTRIC SUPPLY 215-7004-60431 1,873.09Materials/SuppliesIRRIGATION PARTS215173EWING IRRIGATION PRODUC…215-7004-60431 -150.26Materials/SuppliesREFUND IRRIGATION PARTS215173EWING IRRIGATION PRODUC…215-7004-60431 269.16Materials/SuppliesPLANTS215180GREEN DESERT WHOLESALE …215-7004-60431 322.99Materials/SuppliesPLANTS215180GREEN DESERT WHOLESALE …215-7004-60431 412.71Materials/SuppliesPLANTS215180GREEN DESERT WHOLESALE …215-7004-60431 461.64Materials/SuppliesPLANTS215180GREEN DESERT WHOLESALE …215-7004-60431 50.11Materials/SuppliesPOLYPROPYLENE FITTNGS215182HOME DEPOT CREDIT SERVIC…215-7004-60431 156.85Electric - UtilitiesELECTRICITY SERVICE215183IMPERIAL IRRIGATION DIST 215-7004-61116 230.98Electric - Medians - UtilitiesELECTRICITY SERVICE215183IMPERIAL IRRIGATION DIST 215-7004-61117 29.60Electric - UtilitiesELECTRICITY SERVICE215183IMPERIAL IRRIGATION DIST 215-7004-61116 12.34Electric - Medians - UtilitiesELECTRICITY SERVICE215183IMPERIAL IRRIGATION DIST 215-7004-61117 383.66Electric - UtilitiesELECTRICITY SERVICE215183IMPERIAL IRRIGATION DIST 215-7004-61116 15.73Electric - Medians - UtilitiesELECTRICITY SERVICE215183IMPERIAL IRRIGATION DIST 215-7004-61117 70.80Materials/SuppliesBALL VALVES & DRIP IRRIGATION FILTER215186LOWE'S HOME IMPROVEME…215-7004-60431 180.58Materials/SuppliesCOOLER & STORAGE CONTANIERS215186LOWE'S HOME IMPROVEME…215-7004-60431 170.43Tools/EquipmentFOLDING LOADING RAMP215186LOWE'S HOME IMPROVEME…215-7004-60432 7,296.00Maintenance/Services04/3-04/7/23 - PLANT REPLACEMENT O…215197PWLC II, INC 215-7004-60691 7,296.00Maintenance/Services04/10-04/14/23 - PLANT REPLACEMENT…215197PWLC II, INC 215-7004-60691 300.00Maintenance/ServicesPALM TREE LIGHT CHANGING COLOR SE…215202ROTOLIGHTNG, INC 215-7004-60691 300.00Maintenance/ServicesPALM TREE LIGHT CHANGING COLOR SE…215202ROTOLIGHTNG, INC 215-7004-60691 426.91Materials/SuppliesIRRIGATION PARTS215207SMITH PIPE & SUPPLY CO 215-7004-60431 6.21Materials/SuppliesIRRIGATION PARTS215207SMITH PIPE & SUPPLY CO 215-7004-60431 324.48Materials/SuppliesDRAIN PIPE PARTS215207SMITH PIPE & SUPPLY CO 215-7004-60431 Fund 215 - LIGHTING & LANDSCAPING FUND Total:52,814.65 Fund: 221 - AB 939 - CALRECYCLE FUND 1,519.00AB 939 Recycling Solutions09/28/24 - SHREDDING & RECYCLING E…215167DESERT ARC 221-0000-60127 Fund 221 - AB 939 - CALRECYCLE FUND Total:1,519.00 Fund: 224 - TUMF FUND 8,220.00TUMF Payable to CVAG09/2024 - TUMF FEES215163COACHELLA VALLEY ASSOC O…224-0000-20320 Fund 224 - TUMF FUND Total:8,220.00 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 55.53DesignDEH PLAN CHECK PROCESSING FEE215151BMO FINANCIAL GROUP 401-0000-60185 2,343.00DesignDEH PLAN CHECK FEE215151BMO FINANCIAL GROUP 401-0000-60185 21.48TechnicalRECORDING FEE215151BMO FINANCIAL GROUP 401-0000-60108 199.10ConstructionSRR ART PEDESTALS BID AD/DOCS215195PLANIT REPROGRAPHICS SYS…401-0000-60188 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:2,619.11 Fund: 501 - FACILITY & FLEET REPLACEMENT 75.03Parts, Accessories, and UpfitsLOW VOLTAGE TRANSFORMER FOR TRA…215151BMO FINANCIAL GROUP 501-0000-60675 470.00Vehicle Repair & Maintenan…VEHICLE WASHES215181HILARIO, BENJAMIN 501-0000-60676 56 Demand Register Packet: APPKT03958 - 10/18/2024 JB 10/21/2024 2:07:14 PM Page 6 of 9 AmountVendor Name Payment Number Description (Item)Account Name Account Number 1,271.40Parts, Accessories, and UpfitsSKIDD STEER PARTS215198QUINN COMPANY 501-0000-60675 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 1,816.43 Fund: 502 - INFORMATION TECHNOLOGY 324.00Software Licenses10/2024 - MOBILE SERVICE MANAGEM…215151BMO FINANCIAL GROUP 502-0000-60301 499.00Software Licenses09/2024 - EMAIL PROTECTION SOFTWA…215151BMO FINANCIAL GROUP 502-0000-60301 274.54Operating SuppliesUSB-C CABLES & WIRELESS KEYBOARD215151BMO FINANCIAL GROUP 502-0000-60420 157.24Operating SuppliesPORTABLE MONITOR M.RADEVA215151BMO FINANCIAL GROUP 502-0000-60420 81.99Cable/Internet - Utilities10/2024 - HULU SUBSCRIPTION215151BMO FINANCIAL GROUP 502-0000-61400 898.91Cable/Internet - Utilities09/21-10/20/24 - WC FIBER CONNECT P…215158CHARTER COMMUNICATIONS…502-0000-61400 97.98Cable/Internet - Utilities09/25-10/24/24 - CH INTERNET215179FRONTIER COMMUNICATIO…502-0000-61400 2,619.50Software Licenses09/2024 GEOGRAPHIC INFORMATION S…215199RINCON CONSULTANTS, INC.502-0000-60301 3,027.31Telephone - Utilities09/23-10/22/24 - PHONE SERVICE215216TPX COMMUNICATIONS 502-0000-61300 420.18Software Licenses11/01/24-06/30/25 - HARDWARE ANN…215217TYLER TECHNOLOGIES 502-0000-60301 Fund 502 - INFORMATION TECHNOLOGY Total: 8,400.65 Fund: 504 - INSURANCE FUND 705.68Operating SuppliesCOVID TESTING KITS215151BMO FINANCIAL GROUP 504-1010-60420 Fund 504 - INSURANCE FUND Total: 705.68 Fund: 601 - SILVERROCK RESORT 52.59Repair & MaintenanceTIE DOWN & HOSE NOZZLE215182HOME DEPOT CREDIT SERVIC…601-0000-60660 Fund 601 - SILVERROCK RESORT Total: 52.59 Grand Total: 296,210.08 57 Demand Register Packet: APPKT03958 - 10/18/2024 JB 10/21/2024 2:07:14 PM Page 7 of 9 Fund Summary Fund Expense Amount 101 - GENERAL FUND 218,667.02 202 - LIBRARY & MUSEUM FUND 1,394.95 215 - LIGHTING & LANDSCAPING FUND 52,814.65 221 - AB 939 - CALRECYCLE FUND 1,519.00 224 - TUMF FUND 8,220.00 401 - CAPITAL IMPROVEMENT PROGRAMS 2,619.11 501 - FACILITY & FLEET REPLACEMENT 1,816.43 502 - INFORMATION TECHNOLOGY 8,400.65 504 - INSURANCE FUND 705.68 601 - SILVERROCK RESORT 52.59 Grand Total:296,210.08 Account Summary Account Number Account Name Expense Amount 101-0000-20304 Sales Taxes Payable -397.72 101-0000-20310 MSHCP Mitigation Fee 5,055.00 101-0000-20915 Employee Computer Loan 2,772.11 101-0000-20925 SIT Payable 60.74 101-0000-20952 AM Fidelity- Disability,Ac…22.85 101-0000-20981 United Way Deductions 32.00 101-0000-20985 Garnishments Payable 223.79 101-0000-22810 Developer Deposits 4,000.00 101-0000-22830 Miscellaneous Deposits 50.00 101-0000-42212 Facility Rentals 65.00 101-0000-43505 Credit Card Fee Revenue 23.75 101-0000-43631 CVMSHCP Admin Fee -50.55 101-1001-60320 Travel & Training 2,969.79 101-1002-60320 Travel & Training 160.00 101-1002-60351 Membership Dues 255.00 101-1002-60400 Office Supplies 65.73 101-1004-60104 Consultants/Employee S…297.75 101-1004-60129 Recruiting/Pre-Employm…96.09 101-1004-60320 Travel & Training 685.70 101-1004-60340 Employee Recognition E…825.00 101-1004-60400 Office Supplies 83.12 101-1004-60420 Operating Supplies 148.73 101-1005-60400 Office Supplies 883.59 101-1005-60420 Operating Supplies -26.35 101-1006-60320 Travel & Training 930.20 101-1006-60352 Subscriptions & Publicat…530.00 101-1006-60400 Office Supplies 239.11 101-1007-60351 Membership Dues 130.00 101-1007-60403 Citywide Supplies 1,570.50 101-1007-60470 Postage 27.89 101-2001-60109 LQ Police Volunteers 1,226.56 101-2001-60168 School Officer 20,148.41 101-2001-60175 Special Enforcement Fu…50.00 101-2001-60176 Sheriff - Other 760.28 101-2001-60420 Operating Supplies 1,531.90 101-2001-61300 Telephone - Utilities 890.07 101-2001-61400 Cable/Internet - Utilities 536.20 101-2002-60110 Volunteers - Fire 362.15 101-2002-60320 Travel & Training 115.00 101-2002-60406 Disaster Prep Supplies 705.79 101-2002-60431 Materials/Supplies 93.19 101-2002-61200 Water - Utilities 890.85 101-2002-61300 Telephone - Utilities 807.03 101-3001-60400 Office Supplies 35.40 101-3001-60510 Grants & Economic Deve…23,000.00 58 Demand Register Packet: APPKT03958 - 10/18/2024 JB 10/21/2024 2:07:14 PM Page 8 of 9 Account Summary Account Number Account Name Expense Amount 101-3002-60107 Instructors 1,284.25 101-3002-60420 Operating Supplies 63.04 101-3003-60149 Community Experiences 14,378.07 101-3003-60420 Operating Supplies 1,567.09 101-3005-60117 Civic Center Lake Maint…6,220.00 101-3005-60400 Office Supplies 26.16 101-3005-60431 Materials/Supplies 7,705.81 101-3005-60432 Tools/Equipment 69.18 101-3005-60554 LQ Park Water Feature 3,852.13 101-3005-60690 Uniforms 155.80 101-3005-60691 Maintenance/Services 39,050.00 101-3005-61201 Water -Monticello Park -…6,207.83 101-3005-61204 Water -Fritz Burns Park -…311.86 101-3005-61206 Water -Desert Pride - Util…1,658.23 101-3005-61207 Water -Pioneer Park - Uti…1,615.05 101-3005-61208 Water -Seasons Park - Ut…31.28 101-3005-61209 Water -Community Park …538.94 101-3007-60134 Promotional Items 6,732.90 101-3007-60320 Travel & Training 190.00 101-3007-60351 Membership Dues 334.94 101-3007-60410 Printing 247.57 101-3007-60420 Operating Supplies 293.60 101-3007-60450 Sponsorships/Advertising 2,000.00 101-3008-60431 Materials/Supplies 4,383.37 101-3008-60432 Tools/Equipment 1,160.21 101-3008-60667 HVAC 250.00 101-3008-60691 Maintenance/Services 150.00 101-3008-61101 Electricity - Utilities 179.06 101-3008-61200 Water - Utilities 118.88 101-6001-60122 Credit Card Fees 13.00 101-6001-60320 Travel & Training 45.82 101-6001-60400 Office Supplies 19.24 101-6001-60420 Operating Supplies 28.16 101-6002-60320 Travel & Training 1,077.41 101-6004-60103 Professional Services 4,018.43 101-6004-60111 Administrative Citation …350.00 101-6004-60120 Lot Cleaning/Gravel Prog…2,500.00 101-6004-60400 Office Supplies 52.72 101-6004-60425 Supplies - Field 496.37 101-6006-60420 Operating Supplies 161.75 101-7001-60320 Travel & Training 680.39 101-7001-60400 Office Supplies 55.89 101-7002-60420 Operating Supplies 104.03 101-7003-60320 Travel & Training 99.74 101-7003-60420 Operating Supplies 3,921.22 101-7003-60432 Tools/Equipment 103.08 101-7006-60144 Contract Traffic Engineer 28,021.43 101-7006-60146 PM 10 - Dust Control 43.90 101-7006-60320 Travel & Training 1,410.04 101-7006-60351 Membership Dues 1,807.50 202-3004-60667 HVAC 250.00 202-3004-72110 Building Improvements 269.13 202-3006-60431 Materials/Supplies 469.98 202-3006-60691 Maintenance/Services 70.21 202-3006-61200 Water - Utilities 335.63 215-7004-60420 Operating Supplies 230.28 215-7004-60431 Materials/Supplies 6,900.24 215-7004-60432 Tools/Equipment 170.43 59 Demand Register Packet: APPKT03958 - 10/18/2024 JB 10/21/2024 2:07:14 PM Page 9 of 9 Account Summary Account Number Account Name Expense Amount 215-7004-60691 Maintenance/Services 37,632.00 215-7004-61116 Electric - Utilities 570.11 215-7004-61117 Electric - Medians - Utilit…259.05 215-7004-61211 Water - Medians - Utiliti…7,052.54 221-0000-60127 AB 939 Recycling Solutio…1,519.00 224-0000-20320 TUMF Payable to CVAG 8,220.00 401-0000-60108 Technical 21.48 401-0000-60185 Design 2,398.53 401-0000-60188 Construction 199.10 501-0000-60675 Parts, Accessories, and …1,346.43 501-0000-60676 Vehicle Repair & Maint…470.00 502-0000-60301 Software Licenses 3,862.68 502-0000-60420 Operating Supplies 431.78 502-0000-61300 Telephone - Utilities 3,027.31 502-0000-61400 Cable/Internet - Utilities 1,078.88 504-1010-60420 Operating Supplies 705.68 601-0000-60660 Repair & Maintenance 52.59 Grand Total:296,210.08 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name **None**189,296.32**None****None** 201804E 21,208.28Landscape & Lighting Median Islan…Landscape & Lighting Median Island Improvements 202102D 2,398.53Design Expense Fritz Burns Park Improvements 202216E 28,850.00General PW Maint - Desert Concep…General PW Maintenance - Desert Concepts 202328E 22,440.00Citywide Landscape Maintenance …Citywide Landscape Maintenance Srvcs (L&L AD 89-1) 202330E 12,988.04Park Landscape Maintenance Servi…Park Landscape Maintenance Services 202334CT 199.10Construction Expense SilverRock Art Pedestals 261-146E 4,000.00CHOICE ENT EXP CHOICE ENT REAL ESTATE 9/11E 47.16September 11 Vigil Expense September 11 Vigil IRONE 4,724.55Ironman Expense Ironman Event ROCKETE 3,201.15Mission La Quinta Rocket Launch E…Mission La Quinta Rocket Launch SRRLQE 21.48SRR Development City Expense SilverRock Development City Expenses STVRE 4,018.43Short Term Vacation Rental Expen…Short Term Vacation Rental Tracking VETSE 2,817.04Veterans Day Ceremony Expense Veterans Day Ceremony Grand Total:296,210.08 *Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section. 60 10/28/2024 12:06:23 PM Page 1 of 5 Demand Register City of La Quinta Packet: APPKT03964 - 10-25-2024 DR AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 150.00Rental Expense07/20/24 - INSURANCE FOR PRIVATE EV…215223ALLIANT INSURANCE SERVIC…101-3003-60157 910.00Blood/Alcohol TestingBLOOD ALCOHOL ANALYSIS215224AMERICAN FORENSIC NURSE…101-2001-60174 99.87Cable/Internet - Utilities10/16-11/15/24 - FS#32 CABLE (3201)215225CHARTER COMMUNICATIONS…101-2002-61400 10.56Cable/Internet - Utilities10/16-11/15/24 - WC CABLE (3301)215225CHARTER COMMUNICATIONS…101-2002-61400 48.25Cable/Internet - Utilities10/16-11/15/24 - FS #70 CABLE (4701)215225CHARTER COMMUNICATIONS…101-2002-61400 32.00Recruiting/Pre-Employment09/2024 - PRE-EMPLOYMENT FINGERPR…215226DEPARTMENT OF JUSTICE 101-1004-60129 140.00Blood/Alcohol Testing09/2024 - BLOOD ALCOHOL ANALYSIS215226DEPARTMENT OF JUSTICE 101-2001-60174 35.00Blood/Alcohol Testing03/2024 - BLOOD ALCOHOL ANALYSIS215226DEPARTMENT OF JUSTICE 101-2001-60174 7,750.00Maintenance/ServicesSPORTS COMPLEX CLEAN UP215227DESERT CONCEPTS CONSTR…101-3005-60691 34,000.00Maintenance/ServicesSPORT COMPLEX FIELD IMPROVEMENTS215227DESERT CONCEPTS CONSTR…101-3005-60691 19,438.14Fritz Burns Pool Programming09/2024 - FB POOL OPERATIONS & PRO…215228DESERT RECREATION DISTRI…101-3003-60184 62.81Telephone - Utilities10/2024 - LQ PARK PHONE215229FRONTIER COMMUNICATIO…101-3005-61300 56.23Telephone - Utilities09/28-10/27/24 - SPORTS COMPLEX PH…215229FRONTIER COMMUNICATIO…101-3005-61300 197.10AdvertisingNOTICE OF NOMINEES AD215230GANNETT CALIFORNIA LOCAL…101-1005-60450 301.84AdvertisingPC PHN TRADITION CELL TO215230GANNETT CALIFORNIA LOCAL…101-6002-60450 118.49Annual Wellness Dollar Reim…FY 24/25 WELLNESS DOLLARS REIMB M…215231GRAHAM, MARCIE 101-1004-50252 1,235.50Map/Plan Checking09/2024 - ONCALL PLAN CHECK ENGINE…215232HR GREEN PACIFIC INC 101-7002-60183 1,980.00Map/Plan Checking09/2024 - ONCALL PLAN CHECK ENGINE…215232HR GREEN PACIFIC INC 101-7002-60183 1,460.00Janitorial09/23/24 - CH DEEP DISINFECTING CLE…215235MERCHANTS BUILDING MAI…101-3008-60115 300.00Janitorial09/23/24 - PW YARD DEEP DISINFECTIN…215235MERCHANTS BUILDING MAI…101-3008-60115 90.48Tools/EquipmentEQUIPMENT PARTS215236MOWERS PLUS INC 101-7003-60432 269.36Tools/EquipmentHANDHELD BLOWER215236MOWERS PLUS INC 101-7003-60432 90.14Mobile/Cell Phones/Satellites09/2024 - SATELLITE PHONES215238NI GOVERNMENT SERVICES I…101-2002-61304 38.67Office SuppliesMOBILE FILE BOXES215239ODP BUSINESS SOLUTIONS, L…101-6004-60400 28.36Office SuppliesCAN DUSTER215239ODP BUSINESS SOLUTIONS, L…101-6004-60400 819.38Maintenance/ServicesFS #70 RPM SENSOR REPLACEMENT215240PATTON DOOR & GATE 101-2002-60691 478.79Maintenance/ServicesFS #70 KEYPAD INSTALLATION215240PATTON DOOR & GATE 101-2002-60691 300.00Maintenance/ServicesPW YARD GATE SERVICE CALL215240PATTON DOOR & GATE 101-3008-60691 544.86Operating SuppliesWC GYM WIPES 4 CASES215242PETRA-1, LP 101-3002-60420 613.86Operating SuppliesWC GYM WIPES 4 CASES215242PETRA-1, LP 101-3002-60420 3,500.00Postage10/16/24 - CITYWIDE POSTAGE MACHIN…215243QUADIENT FINANCE USA, INC.101-1007-60470 4,000.00Technical3/27/25 - ANNUAL SENIOR INSPIRATION…215244RAP FOUNDATION/SENIOR I…101-3002-60108 420.00Map/Plan CheckingLLA 2024-0003 ONCALL MAP CHECKING …215245RASA/ERIC NELSON 101-7002-60183 1,022.01Materials/SuppliesPLANTS215246RED TERRA NURSERY, LLC 101-3005-60431 50.00Due to County Recorder09/2024 - RECORDING FEES215248RIVERSIDE ASSESSOR 101-0000-20325 4,000.00Travel & TrainingCDL TRAINING A.MONTENEGRO215250SILLERS INSTITUTE INC.101-7003-60320 545.74Forms, Copier PaperCITYWIDE PRINTING PAPER215251STAPLES ADVANTAGE 101-1007-60402 168.00InstructorsNIDRA MEDITATION & SOUND CLASS215252SUSAN ALEXANDRA BRAUC…101-3002-60107 6,263.65Professional Services07/1-08/31/24 - ONCALL PLANNING SE…215253TERRA NOVA PLANNING & R…101-6002-60103 345.00Travel & TrainingCOACHELLA STATE OF THE CITY EVENT215254THE CHAMBER 101-1001-60320 868.00Special Enforcement FundsRECERTIFIED LIDAR UNITS215255THE RADAR SHOP INC 101-2001-60175 775.20Pest Control07/01/24-06/30/25 - LQ PARK PEST CO…215260TRULY NOLEN INC 101-3008-60116 228.00Pest Control07/01/24-06/30/25 - LQ PARK RODENT …215260TRULY NOLEN INC 101-3008-60116 843.60Pest Control07/01/24-06/30/25 - FS#32 PEST CONT…215260TRULY NOLEN INC 101-2002-60116 615.60Pest Control07/01/24-06/30/25 - FS #32 RODENT C…215260TRULY NOLEN INC 101-2002-60116 425.60Pest Control7/1/24-6/30/25 SPORTS COMPLEX PARK…215260TRULY NOLEN INC 101-3008-60116 923.40Pest Control07/01/24-06/30/25 - WC PEST CONTROL…215260TRULY NOLEN INC 101-3008-60116 661.20Pest Control07/01/24-06/30/25 - WC RODENT CON…215260TRULY NOLEN INC 101-3008-60116 980.40Pest Control07/01/24-06/30/25 - CH PEST CONTROL…215260TRULY NOLEN INC 101-3008-60116 889.20Pest Control07/01/24-06/30/25 - CH PEST CONTROL…215260TRULY NOLEN INC 101-3008-60116 855.00Pest Control07/01/24-06/30/25 - FS #70 PEST CONT…215260TRULY NOLEN INC 101-2002-60116 615.60Pest Control07/01/24-06/30/25 - FS #70 RODENT C…215260TRULY NOLEN INC 101-2002-60116 786.60Pest Control07/01/24-06/30/25 - FS#93 PEST CONT…215260TRULY NOLEN INC 101-2002-60116 61 Demand Register Packet: APPKT03964 - 10-25-2024 DR 10/28/2024 12:06:23 PM Page 2 of 5 AmountVendor Name Payment Number Description (Item)Account Name Account Number 513.00Pest Control07/01/24-06/30/25 - FS#93 RODENT C…215260TRULY NOLEN INC 101-2002-60116 592.80Pest Control07/01/24-06/30/25 - PW YARD PEST CO…215260TRULY NOLEN INC 101-3008-60116 490.20Pest Control07/01/24-06/30/25 - FB PARK PEST CON…215260TRULY NOLEN INC 101-3008-60116 923.40Pest Control07/01/24-06/30/25 - SRR PARK PEST C…215260TRULY NOLEN INC 101-3008-60116 1,032.28Professional Services10/2024 - DATA BACK UP FOR LASERFIC…215262VERITAS TECHNOLOGIES LLC 101-1005-60103 8,724.50Maintenance/Services10/4-10/7/24 PIONEER DOG PARK LIGHT…215264VINTAGE E & S INC 101-3005-60691 1,739.99Tools/EquipmentHONDA TRASH PUMP215266WHITE CAP, L.P.101-3005-60432 432.76Tools/EquipmentFIRE HOSE & NOZZLES215266WHITE CAP, L.P.101-7003-60432 25.20InstructorsYOGA FLOW CLASSES215267WILLIAMS, BILLEE 101-3002-60107 455.00InstructorsPILATES CLASS215267WILLIAMS, BILLEE 101-3002-60107 12.60InstructorsMAT PILATES DI CLASS215267WILLIAMS, BILLEE 101-3002-60107 Fund 101 - GENERAL FUND Total:116,323.22 Fund: 201 - GAS TAX FUND 518.09AsphaltASPHALT215234MARTIN MARIETTA 201-7003-60430 141.05Traffic Control SignsTRAFFIC CONTROL SIGNS215257TOPS' N BARRICADES INC 201-7003-60429 584.31Traffic Control SignsTRAFFIC CONTROL SIGNS215257TOPS' N BARRICADES INC 201-7003-60429 575.07Traffic Control SignsTRAFFIC CONTROL SIGNS215257TOPS' N BARRICADES INC 201-7003-60429 333.86Paint/LegendsPAINT215257TOPS' N BARRICADES INC 201-7003-60433 Fund 201 - GAS TAX FUND Total:2,152.38 Fund: 202 - LIBRARY & MUSEUM FUND 690.00Cable/Internet - Utilities10/04-11/03/24 - LIBRARY 500 Mbps DIA…215229FRONTIER COMMUNICATIO…202-3004-61400 615.60Pest Control07/01/24-06/30/25 - MUSEUM PEST C…215260TRULY NOLEN INC 202-3006-60116 923.40Pest Control07/01/24-06/30/25 - LIBRARY PEST CON…215260TRULY NOLEN INC 202-3004-60116 Fund 202 - LIBRARY & MUSEUM FUND Total:2,229.00 Fund: 215 - LIGHTING & LANDSCAPING FUND 152.44Electric - Utilities10/07-11/06/24 - PHONE SERVICE215229FRONTIER COMMUNICATIO…215-7004-61116 3,238.97Materials/SuppliesPLANTS215246RED TERRA NURSERY, LLC 215-7004-60431 11,408.18Materials/SuppliesLANDSCAPE ROCK215258TRI-STATE MATERIALS INC 215-7004-60431 11,107.17Materials/SuppliesLANDSCAPE ROCK215258TRI-STATE MATERIALS INC 215-7004-60431 11,214.77Materials/SuppliesLANDSCAPE ROCK215258TRI-STATE MATERIALS INC 215-7004-60431 2,336.73Maintenance/Services09/23/24 - HWY 111 MEDIAN LIGHTING…215264VINTAGE E & S INC 215-7004-60691 1,840.90Maintenance/Services09/24/24 - HWY 111 MEDIAN LIGHTING…215264VINTAGE E & S INC 215-7004-60691 3,423.49Maintenance/Services9/30-10/2/24 - HWY 111 MEDIAN LIGHT…215264VINTAGE E & S INC 215-7004-60691 4,145.32Maintenance/Services9/27/24 - HWY 111 MEDIAN LIGHTING …215264VINTAGE E & S INC 215-7004-60691 3,687.92Maintenance/Services10/2-10/7/24 - HWY 111 MEDIAN LIGHT…215264VINTAGE E & S INC 215-7004-60691 Fund 215 - LIGHTING & LANDSCAPING FUND Total:52,555.89 Fund: 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) 1,288.25Tools/EquipmentEMPG - FIRST AID KITS215256THE WEBSTAURANT STORE, L…226-0000-60432 Fund 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) Total:1,288.25 Fund: 247 - ECONOMIC DEVELOPMENT FUND 850.00Membership DuesECON DEVELOPMENT LEASE TRAC SUBS…215247RETAIL LEASE TRAC INC 247-0000-60351 Fund 247 - ECONOMIC DEVELOPMENT FUND Total:850.00 Fund: 270 - ART IN PUBLIC PLACES FUND 13,567.75APP Maintenance & Display09/2024 APP MAINTENANCE REMAININ…215249SIGNATURE SCULPTURE 270-0000-60683 2,655.00APP Maintenance & DisplaySRR SCULPTURE INSTALLATION215249SIGNATURE SCULPTURE 270-0000-60683 Fund 270 - ART IN PUBLIC PLACES FUND Total:16,222.75 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 1,971.00ConstructionFY 24/25 PMP FRED WARING & MISC L…215230GANNETT CALIFORNIA LOCAL…401-0000-60188 2,299.50ConstructionSRR TEMPORARY GOLF CART PATH PAV…215230GANNETT CALIFORNIA LOCAL…401-0000-60188 1,898.00ConstructionEISENHOWER RETENTION BASIN REPAIR…215230GANNETT CALIFORNIA LOCAL…401-0000-60188 6,026.88ConstructionPS250 POWER SUPPLY215233JTB SUPPLY CO., INC.401-0000-60188 -2,469.00Retention Payable09/2024 - SILVERROCK ART PEDESTALS …215261UNIVERSAL CONSTRUCTION …401-0000-20600 49,380.00Construction09/2024 - SILVERROCK ART PEDESTALS …215261UNIVERSAL CONSTRUCTION …401-0000-60188 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:59,106.38 Fund: 501 - FACILITY & FLEET REPLACEMENT 243.60Vehicle Repair & Maintenan…PRESSURE WASHER TRAILER REPAIRS215222AIR & HOSE SOURCE, INC.501-0000-60676 119.20Vehicle Repair & Maintenan…2022 CHEVY EQUINOX VIN L181405 OIL …215237MYFLEETCENTER 501-0000-60676 129.85Vehicle Repair & Maintenan…2023 CHEVY COLARADO VIN P1155560 …215237MYFLEETCENTER 501-0000-60676 62 Demand Register Packet: APPKT03964 - 10-25-2024 DR 10/28/2024 12:06:23 PM Page 3 of 5 AmountVendor Name Payment Number Description (Item)Account Name Account Number 160.28Vehicle Repair & Maintenan…2023 CHEVY SILVERADO VIN F119300 OI…215237MYFLEETCENTER 501-0000-60676 1,770.00Machinery & EquipmentAIR BLOW GUN215241PB LOADER CORPORATION 501-0000-80100 700.00Machinery & EquipmentCONTROLS- CAB CONTROLS(TOP LIDS) A…215241PB LOADER CORPORATION 501-0000-80100 506.00Machinery & EquipmentHOSE REEL215241PB LOADER CORPORATION 501-0000-80100 2,202.00Machinery & Equipment12V ELECTRIC COMPRESSOR215241PB LOADER CORPORATION 501-0000-80100 2,952.00Machinery & EquipmentHYDRAULIC TOOL CIRCUIT215241PB LOADER CORPORATION 501-0000-80100 569.00Machinery & EquipmentHOSE REEL- 1/2" X 25' FOR EMULSION215241PB LOADER CORPORATION 501-0000-80100 3,406.00Machinery & EquipmentCOMPACTION TOOLS - COMPACTOR LIFT…215241PB LOADER CORPORATION 501-0000-80100 1,023.00Machinery & EquipmentWARNING SYSTEM- ECCO K7000B BACK…215241PB LOADER CORPORATION 501-0000-80100 353.00Machinery & EquipmentHAMMER SYSTEM- LOCKABLE HAMMER…215241PB LOADER CORPORATION 501-0000-80100 1,746.00Machinery & EquipmentTRAFFIC ADVISOR215241PB LOADER CORPORATION 501-0000-80100 1,800.00Machinery & EquipmentESTIMATED FREIGHT215241PB LOADER CORPORATION 501-0000-80100 3,440.00Machinery & Equipment2-STROBE- SET OF TWO215241PB LOADER CORPORATION 501-0000-80100 1,055.00Machinery & EquipmentWANDS- SOLVENT WAND WITH 25' HOS…215241PB LOADER CORPORATION 501-0000-80100 1,296.00Machinery & EquipmentDISCHARGE SYSTEM- PIVOTAL ASPHALT …215241PB LOADER CORPORATION 501-0000-80100 73,773.00Machinery & EquipmentPATCHER- BC-1.8215241PB LOADER CORPORATION 501-0000-80100 1,476.00Machinery & EquipmentEMULSION SYSTEM OPTIONS- 15 GAL S…215241PB LOADER CORPORATION 501-0000-80100 1,344.00Machinery & EquipmentWARNING SYSTEM- STROBE LED SET OF …215241PB LOADER CORPORATION 501-0000-80100 80,102.00Machinery & EquipmentCHASSIS- 2023 FORD F-550 STANDARD …215241PB LOADER CORPORATION 501-0000-80100 506.00Machinery & EquipmentHOSE REEL215241PB LOADER CORPORATION 501-0000-80100 1,230.00Machinery & EquipmentWARNING SYSTEM- BEACON- L31HAF L…215241PB LOADER CORPORATION 501-0000-80100 11,934.00Machinery & EquipmentEMULSION SYSTEM- PB MODEL 45-CS215241PB LOADER CORPORATION 501-0000-80100 846.00Machinery & EquipmentMARKET RATE ITEM- WHELEN VTX609A…215241PB LOADER CORPORATION 501-0000-80100 2,202.00Machinery & EquipmentWORK PLATFORMS- 12" WORK PLATFO…215241PB LOADER CORPORATION 501-0000-80100 1,616.00Machinery & EquipmentHOSE REEL215241PB LOADER CORPORATION 501-0000-80100 2,566.00Machinery & EquipmentSPOIL BINS- SMALL SPOILS BIN 18"215241PB LOADER CORPORATION 501-0000-80100 1,330.00Machinery & EquipmentSTORAGE- LOCKABLE SIDE TOOL BASKET…215241PB LOADER CORPORATION 501-0000-80100 506.00Machinery & EquipmentHOSE REEL- 3/8"X25' FOR TORCH215241PB LOADER CORPORATION 501-0000-80100 404.00Machinery & EquipmentCOMPACTION TOOL- 8 GAL WATER TAN…215241PB LOADER CORPORATION 501-0000-80100 17,574.64Machinery & EquipmentSALES TAXES215241PB LOADER CORPORATION 501-0000-80100 Fund 501 - FACILITY & FLEET REPLACEMENT Total:220,880.57 Fund: 502 - INFORMATION TECHNOLOGY 783.85Software Licenses08/10-09/09/24 - MS AZURE ONLINE SV…170MICROSOFT CORPORATION 502-0000-60301 769.71Software Licenses09/10-10/09/24 - MS AZURE ONLINE SV…170MICROSOFT CORPORATION 502-0000-60301 189.94Cable/Internet - Utilities10/10-11/09/24 - CH CABLE (2601)215225CHARTER COMMUNICATIONS…502-0000-61400 2,079.00Cable/Internet - Utilities10/10-11/09/24 - CH INTERNET (1801)215225CHARTER COMMUNICATIONS…502-0000-61400 13.22Cable/Internet - Utilities10/10-11/09/24 - WC CABLE (2101)215225CHARTER COMMUNICATIONS…502-0000-61400 82.07Cable/Internet - Utilities10/10-11/09/24 - CITY YARD CABLE (580…215225CHARTER COMMUNICATIONS…502-0000-61400 2,580.00Cable/Internet - Utilities10/03-11/02/24 - 2ND CITY INTERNET LI…215229FRONTIER COMMUNICATIO…502-0000-61400 690.00Cable/Internet - Utilities10/04-11/03/24 - WC DIA CIRCUIT215229FRONTIER COMMUNICATIO…502-0000-61400 96.47Cable/Internet - Utilities09/27-10/26/24 - BLACKHAWK/LQ PARK…215229FRONTIER COMMUNICATIO…502-0000-61400 714.54Cable/Internet - Utilities10/04-11/03/24 - DSL SVC215229FRONTIER COMMUNICATIO…502-0000-61400 5,033.99Machinery & EquipmentAV UPGRADES215259TRITON TECHNOLOGY SOLUT…502-0000-80100 543.75Machinery & EquipmentAV UPGRADES215259TRITON TECHNOLOGY SOLUT…502-0000-80100 9,100.00Machinery & EquipmentAV UPGRADES215259TRITON TECHNOLOGY SOLUT…502-0000-80100 907.60Machinery & EquipmentAV UPGRADES215259TRITON TECHNOLOGY SOLUT…502-0000-80100 66.87Cable/Internet - Utilities09/02-10/01/24 - BACKUP SERVER (2183)215263VERIZON WIRELESS 502-0000-61400 1,256.02Cell/Mobile Phones09/02-10/01/24 - CITY IPADS (5587)215263VERIZON WIRELESS 502-0000-61301 8,914.92Consultants10/2024 - CONTINGENCY EXPENSES215265VISUAL EDGE IT, INC.502-0000-60104 33,178.00Consultants10/2024 - IT SERVICES215265VISUAL EDGE IT, INC.502-0000-60104 Fund 502 - INFORMATION TECHNOLOGY Total:66,999.95 Grand Total:538,608.39 63 Demand Register Packet: APPKT03964 - 10-25-2024 DR 10/28/2024 12:06:23 PM Page 4 of 5 Fund Summary Fund Expense Amount 101 - GENERAL FUND 116,323.22 201 - GAS TAX FUND 2,152.38 202 - LIBRARY & MUSEUM FUND 2,229.00 215 - LIGHTING & LANDSCAPING FUND 52,555.89 226 - EMERGENCY MANAGEMENT PERFORMANCE GRAN…1,288.25 247 - ECONOMIC DEVELOPMENT FUND 850.00 270 - ART IN PUBLIC PLACES FUND 16,222.75 401 - CAPITAL IMPROVEMENT PROGRAMS 59,106.38 501 - FACILITY & FLEET REPLACEMENT 220,880.57 502 - INFORMATION TECHNOLOGY 66,999.95 Grand Total:538,608.39 Account Summary Account Number Account Name Expense Amount 101-0000-20325 Due to County Recorder 50.00 101-1001-60320 Travel & Training 345.00 101-1004-50252 Annual Wellness Dollar …118.49 101-1004-60129 Recruiting/Pre-Employm…32.00 101-1005-60103 Professional Services 1,032.28 101-1005-60450 Advertising 197.10 101-1007-60402 Forms, Copier Paper 545.74 101-1007-60470 Postage 3,500.00 101-2001-60174 Blood/Alcohol Testing 1,085.00 101-2001-60175 Special Enforcement Fu…868.00 101-2002-60116 Pest Control 4,229.40 101-2002-60691 Maintenance/Services 1,298.17 101-2002-61304 Mobile/Cell Phones/Sate…90.14 101-2002-61400 Cable/Internet - Utilities 158.68 101-3002-60107 Instructors 660.80 101-3002-60108 Technical 4,000.00 101-3002-60420 Operating Supplies 1,158.72 101-3003-60157 Rental Expense 150.00 101-3003-60184 Fritz Burns Pool Progra…19,438.14 101-3005-60431 Materials/Supplies 1,022.01 101-3005-60432 Tools/Equipment 1,739.99 101-3005-60691 Maintenance/Services 50,474.50 101-3005-61300 Telephone - Utilities 119.04 101-3008-60115 Janitorial 1,760.00 101-3008-60116 Pest Control 6,889.40 101-3008-60691 Maintenance/Services 300.00 101-6002-60103 Professional Services 6,263.65 101-6002-60450 Advertising 301.84 101-6004-60400 Office Supplies 67.03 101-7002-60183 Map/Plan Checking 3,635.50 101-7003-60320 Travel & Training 4,000.00 101-7003-60432 Tools/Equipment 792.60 201-7003-60429 Traffic Control Signs 1,300.43 201-7003-60430 Asphalt 518.09 201-7003-60433 Paint/Legends 333.86 202-3004-60116 Pest Control 923.40 202-3004-61400 Cable/Internet - Utilities 690.00 202-3006-60116 Pest Control 615.60 215-7004-60431 Materials/Supplies 36,969.09 215-7004-60691 Maintenance/Services 15,434.36 215-7004-61116 Electric - Utilities 152.44 226-0000-60432 Tools/Equipment 1,288.25 247-0000-60351 Membership Dues 850.00 270-0000-60683 APP Maintenance & Disp…16,222.75 401-0000-20600 Retention Payable -2,469.00 64 Demand Register Packet: APPKT03964 - 10-25-2024 DR 10/28/2024 12:06:23 PM Page 5 of 5 Account Summary Account Number Account Name Expense Amount 401-0000-60188 Construction 61,575.38 501-0000-60676 Vehicle Repair & Maint…652.93 501-0000-80100 Machinery & Equipment 220,227.64 502-0000-60104 Consultants 42,092.92 502-0000-60301 Software Licenses 1,553.56 502-0000-61301 Cell/Mobile Phones 1,256.02 502-0000-61400 Cable/Internet - Utilities 6,512.11 502-0000-80100 Machinery & Equipment 15,585.34 Grand Total: 538,608.39 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name **None**419,348.56**None****None** 201804E 52,403.45Landscape & Lighting Median Islan… Landscape & Lighting Median Island Improvements 202322CT 1,898.00Construction Expense Eisenhower Retention Basin Slope Repair 202330E 7,750.00Park Landscape Maintenance Servi… Park Landscape Maintenance Services 202334CT 49,380.00Construction Expense SilverRock Art Pedestals 202334RP -2,469.00Retention Payable SilverRock Art Pedestals 202412CT 1,971.00Construction Expense FY24/25 PMP - Fred Waring Drive - Misc Locations 202413CT 2,299.50Construction Expense Silverrock Temporary Golf Cart Path Paving 2425TMICT 6,026.88Construction Expense FY24/25 Traffic Maintenance Improvements Grand Total: 538,608.39 *Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section. 65 City of La Quinta Bank Transactions 10/07/2024-10/25/2024 Wire Transaction Listed below are the wire transfers from 10/07/2024-10/25/2024. Wire Transfers: 10/07/2024 - WIRE TRANSFER - COLONIAL LIFE $8,502.36 10/08/2024 - WIRE TRANSFER - CALPERS $140,796.26 10/08/2024 - WIRE TRANSFER - U.S. BANK $2,000,000.00 10/11/2024 - WIRE TRANSFER - CALPERS $11.52 10/11/2024 - WIRE TRANSFER - CALPERS $7,042.44 10/11/2024 - WIRE TRANSFER - CALPERS $15,266.88 10/11/2024 - WIRE TRANSFER - CALPERS $31,695.73 10/11/2024 - WIRE TRANSFER - LQCEA $506.00 10/11/2024 - WIRE TRANSFER - MISSION SQUARE $3,950.00 10/11/2024 - WIRE TRANSFER - MISSION SQUARE $11,474.30 10/11/2024 - WIRE TRANSFER - EAST WEST BANK $95,651.36 10/15/2024 - WIRE TRANSFER - STERLING $1,308.30 10/15/2024 - WIRE TRANSFER - J&H ASSET PROPERTY MANAGEMENT $51,810.73 10/16/2024 - WIRE TRANSFER - MIDAMERICA $18,334.20 10/17/2024 - WIRE TRANSFER - LANDMARK $295,560.90 10/18/2024 - WIRE TRANSFER - AMERITAS $62.28 10/18/2024 - WIRE TRANSFER - AMERITAS $799.24 10/18/2024 - WIRE TRANSFER - STANDARD OF OREGON $1,804.72 10/18/2024 - WIRE TRANSFER - AMERITAS $6,542.98 TOTAL WIRE TRANSFERS OUT $2,691,120.20 ATTACHMENT 2 66 City of La Quinta CITY COUNCIL MEETING: November 5, 2024 STAFF REPORT AGENDA TITLE: APPROVE DISTINGUISHED CITIZEN AWARD NOMINEE RECOMMENDATION Approve Distinguished Citizen Award nominee. EXECUTIVE SUMMARY •The City’s Community Awards Program (Awards) was recently updated to include the newly established Distinguished Citizen Award. •Staff received a nomination of John (Juan) Salas for the Distinguished Citizen award. •At the October 14, 2024, special meeting the Arts and Community Services Commission considered the nomination and recommended Council approval of the nominee. FISCAL IMPACT The total cost for the Distinguished Citizen Award plaque and engraving of recipient names on the Community Awards Acknowledgement Monument is approximately $300. Funds are available in the Community Services Experiences budget (101-3003-60149). BACKGROUND/ANALYSIS La Quinta’s Awards program was established to recognize individuals who have made significant impacts in La Quinta through their acts of service, kindness, leadership, and dedication in serving the community. Nominations for the Awards are accepted year- round and citizens are encouraged to nominate individuals they feel are deserving of these awards based on the respective criteria. In September 2024, the Community Services Department received a nomination for John (Juan) Salas to be recognized as a Distinguished Citizen (Attachment 1). BUSINESS SESSION ITEM NO. 1 67 Distinguished Citizen Award criteria includes the following: •City residency a minimum of one (1) year. •Contributions to the community of La Quinta and/or Coachella Valley through acts of service or involvement with community organizations, athletics, or the local art scene. John Salas is a member of the Riverside County Office on Aging Retired & Senior Volunteer Program (RSVP) and has been a volunteer instructor for the Fit After 50 exercise class for nine years at Desert Recreation District’s (DRD) La Quinta Community Fitness Center. The classes John leads are the most popular classes at DRD and even during the Covid-19 pandemic, he organized virtual fitness classes for seniors, demonstrating his unwavering commitment to serving the community. Additionally, John is described by DRD staff as, “kind, generous, accommodating, and having the most amazing people skills that bring people together and create a deep sense of community.” John was the recipient of the 2019 Senior Inspiration Award and therefore also recognized as a Pillar of the Community, however he is still eligible for the Distinguished Citizen Award. At the October 14, 2024, special meeting the Arts and Community Services Commission considered the nomination and recommended Council approval Mr. Salas as a Distinguished Citizen. ALTERNATIVES Council may choose not to approve the Award nominee. Prepared by: Michael Calderon, Community Services Management Analyst Approved by: Christina Calderon, Community Services Deputy Director Attachment: 1.John Salas Nomination Form 68 ■iiii·@M§fflt·)i,&iit•i,rr Nwn._ JC' /.I� Sgt.A-S Address: _________ _ Ema,l: __________ _ YNrs of u Q11inta residency. ___ _.__ Years of M:rva tD the Community of La Quint.a: 8 -r t�lfti.� t Name: /-1A-4/fl: /fNC) {fit... Please answer the questions on lhe next �ge end fttl ftff to attiKh additiooal shfft� if necuwry. Questions: 1 How �s the CM<lldate contributed to the community of La Qu1t1t.a or eo.chala Velley through �r acts of scrv>ce or lrwotvtmcnt wrttl communoty organludons, athlc!JQ. or ens comn,unrty7 .JO #N /-fll s l-� 5<N,O� ,CIT(\IF�<, eLA�s ct:J� o/c.c!.., Bxt<s ,Q-IV!.) ,s s2,s,u�f/} Vt>J.tlN:?.f:& &v/4; CUr.SSc� 11/¥: 3 x l»J.<t..y 1-()c ,gf;f-'I (()Al Jo,1,.; :z:Q I< (ic/J .tA � /Jc 11 ve tb/4) &t?o, L)UAJr,441,,� 2. lkt wry La Ql,,1\la/COKhella Valley organl.tations (/10nprOfits, schools, sen,or centers. youth spol'U. etc.) lha1 lhe c.endldate Is dwectly lnYOlwd "'tth and ducribc their role w,t.t,,n the organtUlion(s). ATTACHMENT 1 3. Is thcnt any ltddiuo�I lnforn,atkln aboL<\ the and.date that should be conudtffd? ,J,,rlN r�Cl-1 wd,4-t Wd /<dtJ� lf1,s LJ V G"JJ lft.S ENr///C £.lr°E //\I LA-av,,J -11-/T,IVP j/VL> 1 0 . ti€ IS If /,µ ON-2EA A.IL£(t/vJ IL. V /lZAr-1 /-ff.I.! ..i� cAZA't� A-tv,!) "'B,4N.l)Ht-Tl7� J()lftJ /.1?/JJ) S 77ffe C!.t.A-.5S A/DT (1)#'-t-3x wA.t-J':. &1r .2 c.;;ss ms .,i;;j 70 8Ar::.-IL /� rl#E e?/Niz,J:, &u:Aus� ff IS .SO :PcV€1/L-A-,< lf-,-v..D 1>-f O Tt VA VA/6, 69 Additional Information Provided by Nomination Party: Juan (John) Salas was born in the Coachella Valley and has lived in La Quinta for 53 years. He served in the army during the Vietnam war and returned to the Coachella Valley where he married and had 3 sons. John worked at IID most of his career. He began taking the Fit after 50 class with a friend whom he was assisting in his spare time. The previous instructor left, and John stepped up to the position and got certified by the County of Riverside. He has volunteered his time for 2 hours, three days a week for over 9 years to the senior community. His unwavering commitment to the class is impressive. He even held virtual classes during Covid and many times holds 2 classes in the same day due to overflow and his popularity. He is always cheerful and can easily make you laugh. He recognizes that for many of the seniors that attend, this is a way for them to socialize and get exercise. It is one of their few outings and everyone that attends looks forward to the next time. He always ends the class with a thank you when truly, we are the ones that are thankful for him. John was a recipient for the 2019 Senior Inspiration Award (Pillar of the Community) 70 City of La Quinta CITY COUNCIL MEETING: November 5, 2024 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION ADOPTING FACILITY NAMING POLICY RECOMMENDATION Adopt a resolution adopting a Facility Naming Policy. EXECUTIVE SUMMARY •The City does not have a Facility Naming Policy to provide set guidelines when considering requests to name City facilities after individuals or organizations. •Adopting a Facility Naming Policy, included as Exhibit A, to the proposed resolution, establishes a uniform application process and detailed procedures for staff to follow when vetting facility naming requests. FISCAL IMPACT – None. BACKGROUND/ANALYSIS Staff periodically receives requests and inquiries from individuals interested in naming City facilities, parks, and/or public amenities after prominent community members. The City does not have a Facility Naming Policy in place, and staff recommends adopting the proposed policy to establish uniform guidelines for vetting facility naming requests, which details criteria and eligibility requirements, applicable facilities, and an application process (Attachment 2) for submitting requests. On September 17, 2024, Council considered the proposed policy and provided input and directed staff to gather feedback from the Arts and Community Services Commission (Commission) who reviewed the proposed policy at the October 14, 2024, special meeting. The proposed policy has been updated to include Council and Commission input. Changes made to the policy are indicated in red as observed in Attachment 1. ALTERNATIVES Council may choose to not adopt the Resolution or modify the proposed Facility Naming Policy. Prepared by: Michael Calderon, Community Services Management Analyst Approved by: Christina Calderon, Community Services Deputy Director BUSINESS SESSION ITEM NO. 2 71 Attachments: 1.Facility Naming Policy (Redlined version) 2. Facility Naming Application 72 RESOLUTION NO. 2024 – XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING A FACILITY NAMING POLICY WHEREAS, a facility naming policy establishes uniform procedures, eligibility criteria, and allows for the consideration and acceptance of facility naming requests of places, history, persons, and/or organizations that are undeniably significant to the City of La Quinta; and WHEREAS, the City Council of the City of La Quinta finds it appropriate to establish a facility naming policy to provide guidance to City staff for vetting facility naming requests; and WHEREAS, the ability to accept, deny, or modify facility names are acts taken solely for the common benefit of the City and its citizenry; and WHEREAS, said policy shall be adopted by resolution. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The Facility Naming Policy attached hereto as Exhibit A and incorporated herein by this reference shall govern the consideration of facility naming requests in a matter that is for the common benefit of the City. SECTION 2. This Policy, as applicable shall constitute the procedures and rules governing the consideration of naming requests. SECTION 3. Severability. If any provision of this Resolution or the application therefore to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution which can be given effect without the invalid provision or application, and to this end of the provisions of this Resolution are severable. The City Council hereby declares that it would have adopted this Resolution irrespective of the invalidity of any particular portion thereof. SECTION 4. This Resolution shall become effective immediately upon its adoption. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 5th day of November 2024, by the following vote: 73 Resolution No. 2024 – xxx Facility Naming Policy Adopted: November 5, 2024 Page 2 of 2 AYES: NOES: ABSENT: ABSTAIN: ________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: _________________________ MONIKA RADEVA, City Clerk City of La Quinta, California APPROVED AS TO FORM: ___________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 74 CITY OF LA QUINTA FACILITY NAMING POLICY PURPOSE To establish uniform procedures for the naming or renaming of City facilities in a manner that is compatible with community interest, the City’s core values, and the enhancement of La Quinta’s legacy. The purpose of the policy is to establish criteria and processes to guide the naming/renaming of City Facilities in a manner that ensures that Facility names honor places, history, persons, and/or organizations that are undeniably significant to La Quinta. GENERAL POLICY The following guidelines have been established to provide for a consistent and uniform procedure in the naming or renaming of City facilities, (collectively, “Facility(ies)”) which includes parks, park amenities, buildings, meeting rooms in City owned buildings, fire stations, or recreational facilities. A. General Guidelines 1. The City Council shall have the final authority to name and rename all Facilities. 2. The City Council shall have the final authority to designate commemorative Facilities names and plaques. 3. Under extraordinary circumstances, the City Council may, with a super majority vote of at least four City Council members, revoke the current name of any Facility. 4. No Facility shall be named after a seated elected or appointed official. 5. Current full-time La Quinta Residents may request the naming/renaming of City Facilities by submitting a completed Facility Naming Application to the Community Services Department. 6. City Facilities named/renamed after a person shall not be changed once established unless the City finds the individual to be undeserving or the naming/renaming of the Facility to be inappropriate subject to a revocation hearing. B. Qualifications for Naming of City Facilities 1. Qualifying criteria include the following: a. Facilities may be named or renamed after any group, individual, or family, living or deceased that has made significant and substantial contributions of a service, cultural, or historic nature to the City of La Quinta, as determined by the City Council. Said contributions do not have to be financial in nature; they may include extensive service and/or support to the City or community of La Quinta in general. Significant and substantial contributions encompass a variety of impactful actions and initiatives that enhance the well-being and development of the community. These contributions can include outstanding achievements in the following: ATTACHMENT 1 75 i. Volunteer Work – Dedicating time and skills to support local organizations, charities, schools, and community events. ii. Educational Initiatives – Providing tutoring, mentorship, or educational programs that improve literacy, knowledge, and skills among youth and/or community members. iii. Economic Development – Supporting local businesses, creating job opportunities, or developing projects that boost the local economy. iv. Environmental Efforts – Leading or participating in sustainability projects, such as community gardens, recycling programs, or clean-up drives. v. Cultural Enrichment – Promoting arts, music, and cultural events that celebrate diversity and foster a sense of community. vi. Advocacy and Social Justice – Championing causes that address social inequalities, support marginalized groups, and advocate for policy changes. vii. Public Safety – Working with local law enforcement or organizing neighborhood watch programs to ensure a safe community environment. viii. Infrastructure Improvements – Initiating or participating in projects that improve public spaces, such as parks, community centers, or public transportation. ix. Youth Engagement – Creating or supporting programs that engage and empower young people, providing them with opportunities for growth and development. These contributions demonstrate a commitment to the betterment of the community, fostering a supportive, vibrant, and sustainable environment for all its members. b. The area in which the honoree made the most contribution should be considered when determining which Facility will be named after that person or group. That is, when possible, there should be a correlation between the service provided by the honoree and the Facility. c. No Application shall be submitted to rename a Facility after an individual until at least one (1) year following the death of such individual. This provision may be waived by a super majority vote of at least four (4) City Council members. This guideline is appropriate to establish a waiting period to ensure that an individual’s accomplishments and contributions will stand the test of time; and that decisions shall not be made on an emotional basis immediately following a person’s death. d. When evaluating whether to rename a Facility, the party making the request shall consider all factors he/she/they deem relevant, including whether some or all of the 76 following requirements accurately describe the person or organization for whom the Facility is proposed to be renamed: Requirements for Consideration: i. The person or organization must be a full-time La Quinta resident for a minimum of ten (10) years. Non-full-time residents and/or former residents who lived in La Quinta at least ten (10) years but then relocated may be considered by Council on a case by case basis. ii. The person or organization must have dedicated a minimum of fifteen (15) years to serving the community. Supplemental Requirements: i. The person or organization made lasting and significant* contributions to the protection of natural or cultural resources of the City of La Quinta; or ii. The person or organization made substantial* contributions to the betterment of a specific Facility consistent with the established standards for the Facility; or iii. The person or organization made substantial* contributions to the advancement of recreational opportunities with the City of La Quinta; or iv. The person or organization was associated with an economic development or redevelopment activity; or v. The person or organization had a positive impact on the lives of La Quinta’s residents. *Additional information as to how/why the contribution of the individual or organization was significant or substantial is required and must be described in detail in the Facility Naming Application. e. Upon the naming or renaming of a Facility, the name shall not be used for any other dedication or renaming within the city of La Quinta. f. The City Council, in its sole and unlimited discretion, may remove or change the name of any Facility at any time, unless contractually obligated otherwise. g. The City Council reserves the right to revoke the naming of a facility if new information comes to light about the individual that does not reflect the values of the City of La Quinta or if such information would result in the individual not meeting the criteria outlined above. In the instance that a name is revoked, the facility will revert to its original name. 77 h. Naming/renaming requests associated with financial or in-kind sponsorships will be considered following the guidelines set forth in the City’s Sponsorship Policy adopted via Resolution No. 2024-005. Site sponsorship criteria outlined in the Sponsorship Policy are distinct from Facility Naming Requests, as the former pertains to branding opportunities linked to financial or in-kind contributions, while the latter involves the official designation of physical spaces, independent of any sponsorship agreements. C. Facility Naming Criteria 1. City Facilities a. For purposes of this Subsection C.1, City facilities refer to parks, park amenities, buildings, meeting rooms in City owned buildings, fire stations owned by the City, or recreational facilities. b. City facility names shall be selected to either recognize natural features related to the La Quinta community or to recognize a person or organization that made a lasting and significant contribution to the betterment of the City of La Quinta. c. Areas within City facilities that may be named separately from the main building include points of entry; rooms/patios within a City building; facility features (such as a column or fountain); walkways; trails, recreational facilities (such as group picnic areas, sports fields, water features, recreational amenities, or park monuments); physical features (such as mountains, hills, or vistas); drive-ways; or other related items. Only City-owned properties can be renamed. d. City Council retains discretion to name an alternative Facility or area within a Facility to the Facility requested. e. The following City facilities are considered ineligible for renaming: • La Quinta City Hall – Including the Council Chambers, lobby, meeting rooms, hallways, and entryways. • *La Quinta Library • *La Quinta Museum • *La Quinta Wellness Center • Civic Center Campus • Fred Wolff Nature Preserve • Bear Creek Trail • Wolff Waters Place Appartements *Areas within the above facilities, such as rooms, courtyards, etc. remain eligible for renaming 2. Commemorative Plaques 78 a. If a facility is named or renamed after a person or organization, a commemorative plaque shall be placed in the public facility at the discretion of City Council. D. Facility Naming Procedure 1. Requests for naming and/or changing the name of a City Facility shall be submitted to the Community Services Department in writing via the City’s Facility Naming Application. If the proposed Facility is in recognition of a person or organization, the applicant is required to provide clear evidence that the person or organization to be honored has made lasting and significant contributions to the betterment of the City of La Quinta. 2. All submittals, whether from an individual, or organization must include the name, phone number, email, and address of the submitter. No anonymous submittals will be accepted. Sitting City Council Members and Commissioners are not permitted to submit facility naming requests. 3. Upon receipt of the application, the Community Services Department shall review the application. If the application meets all requirements, the request to name/rename the facility must follow the three-step public meeting process as follows: a. Arts and Community Services Commission (ACSC) Meeting No. 1: i. Staff will add the facility naming/renaming request to an upcoming ACSC meeting agenda as a Presentation Item. Items listed on public meeting agendas as Presentations are for informational purposes only. The ACSC will not make an official decision/recommendation take an official action at the conclusion of the Presentation. ii. Submitting party will present their request including the location of the proposed renaming, information about the person/organization for whom the Facility is proposed to be renamed and their contributions to La Quinta, why the facility should be renamed, and any public outreach that was conducted to gather community input about the proposed renaming. iii. If a consensus to move forward is reached, staff will add the renaming request to an upcoming ACSC meeting as a Business Session Item. b. Arts and Community Services Commission (ACSC) Meeting No. 2: i. The ACSC will consider the proposed facility renaming as a Business Session Item and evaluate the impact the person/organization has had on the community of La Quinta. 79 ii. The ACSC will examine the information provided in the Facility Naming Application, including the letters of support and resident signatures requirement, and make a recommendation to City Council. iii. If the ACSC recommends the naming/renaming, staff will place the proposed name on a future City Council meeting agenda for formal review and consideration by the City Council approves the renaming request to be presented to Council, staff will add it to an upcoming Council meeting as a Business Session Item. If the ACSC does not recommend the naming/renaming, their decision will be reflected in the meeting minutes, however at staff’s discretion, the request may go to City Council for consideration. c. City Council Meeting No. 3: i. City Council will consider the ACSC’s recommendation and discuss the proposed facility naming/renaming as a Business Session Item to evaluate and determine if the person/organization for whom the Facility is proposed to be renamed has had a significant impact on the community of La Quinta. ii. City Council will make the final decision to name or rename a City facility. If the request is denied by City Council, no further action is taken. If the City Council approves the request, staff is directed to go forward with implementing the naming of the Facility. The steps taken to implement the request will be developed as an internal City process. The decision of the City Council will be final. Designation of the new Facility name will be approved by City Council and reflected in the minutes. 80 City of La Quinta Facility Naming Application Applicant Name: ________________________________________________________ Applicant Address: ______________________________________________________ Years of La Quinta Residency: _____________________________________________ Applicant Phone: _____________________ Applicant Email: ___________________ Location of facility to be named: ____________________________________________ Individual or organization to be recognized: ___________________________________ Proposed Name: ________________________________________________________ Please check all that apply: •Was the individual a La Quinta resident for at least ten (10) years? Please provide residency dates: ______ to _______ •Is the individual deceased? If so, what was the date of their death: _____________ •The person or organization made lasting and significant contributions to the protection of natural or cultural resources of the City of La Quinta. •The person or organization made substantial* contributions to the betterment of a specific Facility consistent with the established standards for the Facility. •The person or organization made substantial* contributions to the advancement of recreational opportunities with the City of La Quinta. •The person or organization was associated with an economic development or redevelopment activity. •The person or organization had a positive impact on the lives of La Quinta’s residents. •The person or organization volunteered for fifteen (15) or more years of service to the community. ATTACHMENT 2 81 Explanation/justification for naming/renaming (may attach additional sheets if needed): 1. Please provide any biographical information pertinent to the person/organization for whom the Facility is proposed to be renamed (minimum 250 words). 2. Describe in detail the person/organization’s civic involvement and connection to the Facility after which it will be named. 3. How has the person/organization significantly impacted the community of La Quinta? 4. Describe any public outreach that was conducted to gather community input and support for the proposed name/renaming of the Facility. In addition to the information provided above, please include the following supporting documents: • Petition with at least 100 La Quinta resident (adults 18+) signatures in support of the naming/renaming. Each petitioner listed must include the person’s first and last name, City of La Quinta address, phone number, and signature. • At least 5 letters of support in favor of the naming/renaming of the Facility. Letters must be provided by La Quinta residents and/or community organizations corroborating the person/organization’s achievements or impact to La Quinta and describe in detail why he/she/they support the name/renaming. • Any additional articles, documents, and/or evidence describing the reason for the request and demonstrating significant community support for the naming/renaming of the Facility. 82 City of La Quinta CITY COUNCIL MEETING: November 5, 2024 STAFF REPORT AGENDA TITLE: APPROVE CANCELLATION OF REGULAR CITY COUNCIL MEETING OF JANUARY 7, 2025 RECOMMENDATION Approve cancellation of the regular City Council meeting of January 7, 2025. EXECUTIVE SUMMARY The City Manager and Executive Team have reviewed pending items and determined that there is no need to hold the January 7, 2025, City Council meeting. Advance notice of cancelled meetings allows Councilmembers, staff, and the public to properly plan for deadlines and workflow. FISCAL IMPACT There would be cost savings consisting of the time and materials associated with production and delivery of one agenda packet. BACKGROUND/ANALYSIS The City Manager and the Executive Team have reviewed the items requiring Council consideration, and all matters that require Council review have been scheduled for the two Council meetings in December 2024 and the second Council meeting in January 2025. Thus, there is no need to hold a Council meeting on January 7, 2025. The recommended December/January meeting schedule is: December 3, 2024 regular meeting December 17, 2024 regular meeting January 7, 2025 CANCEL January 21, 2025 regular meeting Should a pressing situation or matter requiring Council direction or action before the next regular meeting arise, a special meeting would be called. ALTERNATIVES Council may select an alternate date to cancel a meeting or cancel no meetings. Prepared by: Monika Radeva, City Clerk Approved by: Jon McMillen, City Manager BUSINESS SESSION ITEM NO. 3 83 84 City of La Quinta CITY COUNCIL MEETING: November 5, 2024 STAFF REPORT AGENDA TITLE: DISCUSS THE CITY’S MEMBERSHIP WITH THE LEAGUE OF CALIFORNIA CITIES RECOMMENDATION Discuss the City’s membership with the League of California Cities. EXECUTIVE SUMMARY •The City is a contract city and has been a member of The League of California Cities (League) since July 6, 1982. •The League was established in 1898 as an association of California municipalities that collaborates to defend and expand local control, exchange information and combine resources to influence state legislation, provide educational resources, and networking opportunities. •Council requested exploring alternative associations such as the California Contract Cities Association (CCCA), which may provide additional resources or collaboration opportunities. FISCAL IMPACT The City’s annual League membership fee for 2024 was $14,367, which is based on population size. Membership dues and conference registrations for the League are included in the City’s annual budget. Membership and training costs for alternative associations would need to be evaluated if considered. BACKGROUND/ANALYSIS At the April 2 and May 21, 2024, meetings Council expressed concerns about the League’s position of opposing or supporting statewide measures that do not align with the City’s position on policies and culture, and directed staff to place an item on the agenda to discuss the value of the City’s League membership for Council’s consideration. The League has over 470 member cities and provides a platform to collaborate and share best practices. Some of the key membership benefits include: STUDY SESSION ITEM NO. 1 85 •Legislative Advocacy: the League actively lobbies on behalf of cities to influence state legislation; membership provides the City a voice in critical legislative issues impacting local governance. •Educational Resources: the League offers a wealth of training opportunities, including workshops and conferences, where city officials gain insights on best practices in governance, finance, and community development. •Networking Opportunities: the annual conference and other events facilitate networking among city officials, allowing for the exchange of ideas and solutions to common challenges. •Access to Research and Data: members gain access to valuable research and data that can help inform local policy decisions and enhance city services. The League also provides a yearly customized return on investment sheet for the City (Attachment 1), as well as an annual report (Attachment 2). An alternative association for consideration is the CCCA, established 1957, with over 75 member cities in Central and Southern California. It provides specific resources and networking opportunities focused on cities primarily relying on contracted services. Some of the key membership benefits include: •Advocacy: CCCA advocates cities’ interests at the state level, influencing legislation and policies that affect cities primarily relying on contracted services. •Networking Opportunities: CCAC provides platforms for city officials to connect, share best practices, and collaborate on common challenges. •Education and Training: CCCA offers educational seminars, meetings, and conferences focused on effective leadership and promotes the betterment of cities. •Access: CCCA partners with public, private, and nonprofit organizations to create collaborative governance opportunities. Prepared by: Laurie McGinley, Management Specialist Approved by: Gilbert Villalpando, Director of Business Unit & Housing Development Attachments: 1. League of California Cities Customized Return on Investment Sheet – La Quinta 2. League of California Cities 2023 Annual Report 86 ATTACHMENT 187 ATTACHMENT 288 89 90 91 92 93 94 95 96 97 98 99 100 REPORTS AND INFORMATIONAL ITEM NO. 31 Palm Springs Airport Commission Report – October 16, 2024, Meeting Discussion and Action Items: Master Plan Traffic Analysis and RCC (Rental Car Centers) Cost Estimates – At this point in the master plan process, they are only focusing on the location of the major pieces of the puzzle. No detailed designs; and only high‐level cost estimates. The location of the RCC(s) is the most significant landside factor. Both the airport staff and the consultants prefer the option with a single RCC facility on the North side of the airport, which is where rental car customers currently pick‐up and drop‐off their rental cars. This opinion is based upon customer service & experience, and operational considerations. Previously, the traffic impacts of the various proposals were unknown. That study is now complete. Ryan Hayes and Brian Carranza, Mead & Hunt, presented on the North and South location options’ traffic impacts. The recently completed traffic analysis determined that there would be no serious impacts on El Cielo (the main road in front of airport) or on Kirk Douglas Way (access road off of Ramon) under either alternative, and no additional traffic lights would be required. There remains the concept of using shuttles for rental car customers (needed only for the South alternative) and separate shuttles for employees to and from employee lots if their safety and convenience concerns were to be addressed. The consultants did not address whether or not shuttles systems are typically used in similarly sized airports, or are they usually only utilized at larger airports. Preliminary cost estimates for the two alternatives: North ‐ $501 M; South ‐ $525 M. The South alternative includes what looks to be a low estimate for the cost of land acquisition costs of $10.8 million. When asked about sources of funding, the consultants acknowledged that there is not enough funding capacity to pay for the debt service on $500 M in debt on either of the RCC options. The Commission unanimously voted to recommend the North option, and let the consultants do what they can to figure out ways to trim down the costs to make it affordable before presenting it to the Palm Springs City Council. The last time a North option was presented to the Council it was rejected based upon aesthetic concerns about the height of the RCC and resultant view impairments (of what, I do not know nor can I imagine) and not being conducive to the modernism‐feel of the historic west facade of the airport. My opinion is that the North location alternative is the only option that should be considered, and it would be a huge mistake to proceed with any of the South location alternatives. The North option is the only one which would maintain the current customer service convenience being able to exit the baggage claim area of the terminal and walk directly into the planned Rental Car Center. That North option also would avoid many safety and liability issues regarding customers and employees which would be created under any of the other alternatives. Many other commissioners share my concerns on these matters. Public Parking Capacity Update – Josh Cohn, InterVISTAS, discussed the temporary relocation of rental car parking to the economy parking lot. Noise Committee Update – Nothing new to report. Marketing Update – With Jet Blue’s recent exit contrasted with the impact of two new airlines coming in, overall passenger year‐to‐year activity is relatively flat. Financial Summary Update – The Budget subcommittee (which I am on), will begin meeting in February. Concessions Plan Changes Update – Scott White from Visit Greater Palm Springs recently asked “where are the TVs so people can watch TV?” It was acknowledged that they definitely need to figure that out. Next Commission Meeting: November 20, 2024, at 5:30 PM. Attachment 1: PS Airport Commission Meeting Agenda, dated October 16, 2024 Palm Springs Airport Commission October 16, 2024 Meeting Notes by Commissioner Geoffrey Kiehl 101 9 AIRPORT COMMISSION MEETING AGENDA Airport Conference Room, Palm Springs International Airport 3400 E. Tahquitz Canyon Way, Palm Springs, CA 92262 Wednesday, October 16, 2024 – 5:30 P.M. To view/listen/participate virtually in the meeting live, please contact Andrew LeCompte at andrew.lecompte@palmspringsca.gov or the following telephone number (760) 318-3832 to register for the Zoom meeting. There will be an email with Zoom credentials sent after registration is complete, in order to access the meeting and offer public comment. Registration is not required to attend the meeting in person. Any person who wishes to provide public testimony in public comments is requested to register for the Public Comments portion of the meeting. You may submit your public comment to the Airport Commission electronically. Material may be emailed to: andrew.lecompte@palmspringsca.gov - Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the Airport Commission and retained for the official record. To view Airport Commission meeting videos click on YouTube. City of Palm Springs: Riverside County: Margaret Park City of Cathedral City: Christian Samlaska City of Palm Desert: Kevin Wiseman Kevn J. Corcoran –Chair David Feltman Dave Banks J Craig Fong City of Indian Wells: Robert Berriman City of Coachella: Denise Delgado City of Rancho Mirage: Keith Young Todd Burke – Vice Chair Ken Hedrick Daniel Caldwell Tracy Martin City of La Quinta: Geoffrey Kiehl City of Desert Hot Springs: Jan Pye City of Indio: Rick Wise Bryan Ebensteiner Samantha McDermott Palm Springs City Staff Scott C. Stiles Harry Barrett Jr., A.A.E. Jeremy Keating City Manager Airport Executive Director Assistant Airport Director 1.CALL TO ORDER – PLEDGE OF ALLEGIANCE 2.POSTING OF AGENDA 3.ROLL CALL 4.ACCEPTANCE OF AGENDA 5.PUBLIC COMMENTS: Limited to three minutes on any subject within the purview of the Commission ATTACHMENT 1 102 Airport Commission Meeting Agenda October 16, 2024 – Page 2 _______________________________________________________________________________________ 6. APPROVAL OF MINUTES: Minutes of the Airport Commission Regular Meeting of May 15, 2024 and June 18, 2024 7. DISCUSSION AND ACTION ITEMS: 7.A Master Plan Traffic Analysis and CONRAC Cost Estimations 7.B Master Plan Tenant Relocation 7.C Public Parking Capacity Update 7.D Noise Committee Update 7.E Marketing and Air Service Update 7.F Financial Summary Update 7.G Concessions Update 7.H Art Mural Update 8. COMMISSIONERS REQUESTS AND REPORTS 9. REPORT OF COUNCIL ACTIONS: 9.A Past City Council Actions 9.B Future City Council Actions 10. RECEIVE AND FILE: 10.A Airline Activity Report August 2024 10.B Airline Activity Report Fiscal Year Comparison 11. COMMITTEES: 11.A Future Committee Meetings 11.B Committees Roster ADJOURNMENT: The Airport Commission will adjourn to a Regular Meeting on November 20, 2024, at 5:30 P.M. 103 Airport Commission Meeting Agenda October 16, 2024 – Page 3 _______________________________________________________________________________________ AFFIDAVIT OF POSTING I, Harry Barrett, Jr., Airport Executive Director, City of Palm Springs, California, hereby certify this agenda was posted on October 10, 2024, in accordance with established policies and procedures. PUBLIC NOTICES Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at (760) 323-8204. It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Department of Aviation, (760) 318-3800, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. 104 PLANNING COMMISSION MINUTES Page 1 of 7 JULY 9, 2024 PLANNING COMMISSION MINUTES TUESDAY, JULY 9, 2024 CALL TO ORDER A regular meeting of the La Quinta Planning Commission (Commission) was called to order at 5:01 p.m. by Chairperson Nieto. PRESENT: Commissioners Guerrero, Hassett, McCune, Tyerman, and Chairperson Nieto ABSENT: Commissioner Hernandez and Hundt STAFF PRESENT: Design and Development Director Danny Castro, Public Works Director Bryan McKinney, Planning Manager Cheri Flores, Senior Planner Scott Nespor, Associate Planner Siji Fernandez, City Attorney Bill Ihrke, and Deputy City Attorney Jessica Sanders PLEDGE OF ALLEGIANCE Commissioner Guerrero led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA PUBLIC SPEAKER: Alena Callimanis, La Quinta (received donated time from Judy Hovjacky) – read the written comments she submitted into the record, expressing opposition to the Planning Commission’s recommendation to Council, from the May 28, 2024, regular meeting, for approval of the Travertine project due to lack of ability to review the Final Environmental Impact Report (EIR) and related public comment, and the applicant’s lack of Bureau of Land Management approvals. Secretary Flores said the written public comment received from La Quinta resident Alena Callimanis, noted above, was distributed to the Commission, made public, and included in the public record of this meeting. CONFIRMATION OF AGENDA MOTION – A motion was made and seconded by Commissioners Hassett/Guerrero to confirm the agenda as published. Motion passed: ayes – 5, noes – 0, absent – 2 (Hernandez and Hundt), abstain – 0. ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS REPORTS AND INFORMATIONAL ITEM NO. 32 105 PLANNING COMMISSION MINUTES Page 2 of 7 JULY 9, 2024 Director Castro announced that Kevin Hundt was recently appointed to serve on the Commission and would be introduced at a future meeting due to his absence. CONSENT CALENDAR – None. STUDY SESSION – None. PUBLIC HEARINGS 1. CONTINUED FROM JUNE 11, 2024: CONSIDER ADOPTING A RESOLUTION TO APPROVE SITE DEVELOPMENT PERMIT 2022-0013 FOR THREE 2,839 SQUARE FOOT MIXED USE BUILDINGS; CEQA: THE PROJECT IS CONSISTENT WITH THE PREVIOUSLY ADOPTED ENVIRONMENTAL IMPACT REPORT WHICH WAS PREPARED FOR THE VILLAGE BUILD-OUT PLAN (EA2016-0012; LOCATION: 78059 CALLE ESTADO DECLARATIONS OF COMMISSION PUBLIC CONTACT OR CONFLICTS – None. Senior Planner Nespor presented the staff report, which is on file in the Design and Development Department. Staff answered safety concerns regarding the 2nd story wall height reduction. CHAIRPERSON NIETO NOTED THAT THE PUBLIC HEARING REMAINED OPEN FROM THE JUNE 11, 2024, PLANNING COMMISSION MEETING. Secretary Flores said that no written public comment had been received regarding this item, and there were no requests to speak. CHAIRPERSON NIETO DECLARED THE PUBLIC HEARING CLOSED AT 5:19 P.M. Commission discussion followed regarding the updated architecture and landscape plans, including 2nd-level landscaping and window details at the alleyway garages. MOTION – A motion was made and seconded by Chairperson Nieto/Commissioner Hassett to adopt Planning Commission Resolution No. 2024-010 to approve SDP2022- 0013 for a new mixed-use project, as presented, and find the project is consistent with the previously adopted Environmental Impact Report, which was prepared for the Village Build-Out Plan per Environmental Assessment 2016-0012. Motion passed: ayes – 5, noes – 0, absent – 2 (Hernandez and Hundt), abstain – 0. BUSINESS SESSION 1. CONSIDER APPEAL OF STAFF LEVEL DECISION APPROVAL OF TEMPORARY USE PERMIT 2024-0001 TO OPERATE TWO TEMPORARY FOOD TRAILER(S) LOCATED ON PARCELS 773-078-016 AND 773-078-017 106 PLANNING COMMISSION MINUTES Page 3 of 7 JULY 9, 2024 DECLARATIONS OF COMMISSION PUBLIC CONTACT OR CONFLICTS – None. Chairperson Nieto said that he had visited the site on his own to familiarize himself with the area; Commissioner Guerrero said she knew the applicant and the appellant but had no conflicts regarding the item for consideration. City Attorney Ihrke provided a brief factual background and procedural information of the appeal process and answered Commission questions regarding public speakers and consideration of those comments; City Attorney Ihrke referenced the Memorandum included in the Staff Report regarding the Proposed Process for Conducting the Hearing on Administrative Appeal; and referenced the matter before the Commission was an administrative appeal of a Temporary Use Permit (TUP) issued by the Director of the City’s Design and Development Department; and referenced that the administrative appeal required the Commission to serve and exercise its powers as a “quasi- adjudicatory” body that must conduct the hearing with due process and in an impartial manner; and referenced that, pursuant to California Supreme Court precedent, the City Attorney’s Office followed requirements of due process by separating the office’s “prosecutorial” and “advisory” functions with a “firewall” set up between Deputy City Attorney Sanders, serving in the prosecutorial/advocacy role, and City Attorney Ihrke, serving in the advisory role to the Commission. CHAIRPERSON NIETO OPENED THE FLOOR FOR THE APPELLANT'S TESTIMONY. Appellant Wells Marvin, co-owner of Old Town La Quinta, provided a history of his development projects within the City and presented testimony in dispute of the staff approval of the TUP 2024-0001 due to length of time allowed in the TUP; lack of public notice, public input, and Planning Commission consideration; absence of previous approvals for food trucks within the City; and said there was no need for additional eateries in the Village area. He stated opposition to the project itself due to the use of temporary trailers being inconsistent with surrounding buildings and uses in the Village area; noncompliance with the Americans with Disabilities Act (ADA); and general deficiencies in accessibility, lighting, height, and dust regulations. He also criticized the City for spending funds on attorney fees and not responding to public records requests for emails and phone logs; questioned the use of firewall security by the City Attorney and Deputy City Attorney; accused the City of a conspiracy of silence; and requested the Planning Commission revoke this permit. City Attorney Ihrke confirmed that the City Attorney’s Office did follow legal precedent and best practice protocols to set up a firewall that prevented the sharing of information between himself and Deputy City Attorney Sanders; and confirmed that he and Deputy City Attorney Sanders did not commute to City Hall together or have had any discussion regarding this matter prior to the Commission’s meeting. Appellant Marvin answered Commission questions regarding his reasons for appealing the permit, provided additional comments regarding the City’s involvement in creating the project, and alleged to a preferential treatment of the applicant by the City due to his 107 PLANNING COMMISSION MINUTES Page 4 of 7 JULY 9, 2024 familiarity with the Mayor. He also argued that the standard process for businesses and building approvals was not followed appropriately. CHAIRPERSON NIETO OPENED THE FLOOR FOR CITY REPRESENTATIVE TESTIMONY. Associate Planner Fernandez gave a presentation on the project and the process, and general plan guidelines used to determine approval for this project. Staff answered Commission questions regarding whether or not there were any recent changes to La Quinta Municipal Codes; types of TUPs previously approved; the project’s characteristics that make it eligible for a Director’s Determination decision authority; economic, aesthetic and cultural influences and standards for approving food trucks in the Village; existing and potential zoning codes and/or ordinances to allow for food truck uses; site zoning and accessibility; TUP approval process and factors used to determine the need for Commission consideration; alternative mechanisms for food truck use approvals; restrictions on the approved duration for TUPs and the ability to request an extension of approval; the possibility of future amendments to this permit allowing additional food trucks on the site; staff level decision process and purpose; general plan consistency; ADA compliance; food truck use with Minor Use Permit (MUP) or an accessory to an MUP; and any public comments received regarding the approval. CHAIRPERSON NIETO OPENED THE FLOOR FOR TESTIMONY FROM ANY PARTIES WITH INTEREST IN THE PROJECT OR APPEAL. PUBLIC TESTIMONY: Allen Burkette, La Quinta – opposed to the approval of this project due to inconsistency with surrounding businesses and buildings; and negative impacts of business competition for the surrounding restaurants and retail shops. PUBLIC TESTIMONY: Brody Schmidt, La Quinta – in support of the approval of this project due to the stimulation of economy, growth, and competition in the area. PUBLIC TESTIMONY: Brian Newman, local business owner (Pedego Bike Shop) and applicant/owner of the project – in support of the approval of this project due to local community support, providing diverse eatery options, attracting other small businesses to the area; said that he had followed all standard application procedures relevant to the project; and expressed intent of expanding the TUP to include additional food trucks. PUBLIC TESTIMONY: Ezekial Coronel, owner of the neighboring property – opposed the approval of this project due to a lack of approval process and public notification; and expressed concerns regarding cleanliness due to a lack of restrooms and handwashing stations and lack of ADA access. PUBLIC TESTIMONY: Robert Kane, food truck owner and operator of 20 years – in support of the approval of this project and said that the TUP process is consistent with surrounding cities’ process for these projects; further defined food trucks as Mobile Food 108 PLANNING COMMISSION MINUTES Page 5 of 7 JULY 9, 2024 Facilities and provided additional information on county regulations regarding health and safety that are consistent with restaurant and other food service businesses including requirements for handwashing sinks, insurance policies, plan check processes, business and permitting processes, comprehensive inspections, and approval processes, and said that these types of business owners invest significant time and money with the intent to be a part of the local business community. PUBLIC TESTIMONY: James Suer, local real estate agent in La Quinta – in support of the approval of this project; and said that he is a frequent food truck patron and recently posted the project on his Instagram page and received positive feedback and support from the community on this project. Appellant Marvin provided rebuttal including general disapproval and argued that there are existing walk-up eateries in the surrounding area; a traditional restaurant should be developed on the site and follow standard application processes; food truck businesses do not contribute to the community and are inconsistent with the history or architecture of the city; and encouraged the Commission to revoke the approval of the project. Staff answered Commission questions regarding available options for Commission action on the appeal and project under consideration, the process for each, and the ability to refer back to the original decision-making authority for reconsideration and include direction(s). Commission discussion followed regarding food trucks and food truck parks; current zoning and municipal codes regarding unlisted uses; this proposed use could have been considered by the Commission through a more public process; concern is that this proposal has been referred to as a “food truck park,” which may be too much for a TUP; food truck parks' ability to create contemporary attraction that adds value, income, and diversity to the area; respecting public and commercial entity interests; project site design and character incorporating creative uses and walkability; future review of municipal codes pertaining to food trucks; lack of evidence of any inappropriate conduct by staff in the approval process; concerns about potable water, cleanliness and drainage; and possibly adding conditions of approval to require a more detailed site plan with site enhancements including ADA compliance, landscape and food handling safety features, a structured schedule of days/dates of operation, and listing the City as a named insured on insurance policies. City Attorney Ihrke gave clarification to the Commission on the process for the appeal and TUP moving forward and clarified options for Commission decisions on the appeal, which were (1) to sustain, reverse, or modify the Director’s decision, (2) continue the appeal for further consideration, or (3) refer the TUP application back to the Director with directions. After discussion and consideration, consensus was reached by the Commission to refer the TUP application back to the Director for additional conditions of approval consistent with the Commissions’ discussion and direction. 109 PLANNING COMMISSION MINUTES Page 6 of 7 JULY 9, 2024 MOTION – A motion was made and seconded by Commissioners Guerrero/Hassett to refer the application for Temporary Use Permit 2024-0001 back to the Director of the Design and Development Department to include additional conditions of approval addressing the following: requiring a detailed site plan with site enhancements including ADA compliance; using another surface besides decomposed granite (DG) on the site; reviewing power connections for safety; addressing handwashing and restroom availability; including landscaping, shade, and temporary furniture; issuing a structured schedule of days/dates of operation; and listing the City as a named insured on insurance policies; and the Commission authorized the Director to return to the Commission for consideration if deemed necessary by the Director. Motion passed: ayes – 5, noes – 0, absent – 2 (Hernandez and Hundt), abstain – 0. 2. APPOINT A PLANNING COMMISSION CHAIRPERSON AND VICE CHAIRPERSON FOR FISCAL YEAR 2024/25 Chairperson Nieto said that in the interest of continuity of this meeting, the next term for Chairperson and Vice Chairperson would begin at the opening of the next Planning Commission meeting, and asked for nominations for the position of Commission Chairperson for fiscal year 2024/25. MOTION – A motion was made and seconded by Chairperson Nieto/Commissioner Tyerman to appoint Vice Chairperson Hassett to serve as Commission Chairperson for fiscal year 2024/25. Motion passed: ayes – 5, noes – 0, absent – 2 (Hernandez and Hundt), abstain – 0. Chairperson Nieto asked for nominations for the position of Vice Chairperson for fiscal year 2024/25. MOTION – A motion was made and seconded by Commissioners McCune/Hassett to appoint Commissioner Guerrero to serve as Commission Vice Chairperson for fiscal year 2024/25. Motion passed: ayes – 5, noes – 0, absent – 2 (Hernandez and Hundt), abstain – 0. COMMISSIONER ITEMS Commission expressed gratitude to Chairperson Nieto for his professionalism and leadership while serving as Chairperson over the last year. Chairperson Nieto expressed his appreciation for the Commission’s process and congratulated the new Chair and Vice Chair. STAFF ITEMS – None. ADJOURNMENT There being no further business, a motion was made and seconded by Chairperson Nieto/Commissioner Guerrero to adjourn this meeting at 7:54 p.m. 110 PLANNING COMMISSION MINUTES Page 7 of 7 JULY 9, 2024 Motion passed: ayes – 5, noes – 0, absent – 2 (Hernandez and Hundt), abstain – 0. Respectfully submitted, TANIA FLORES, Commission Secretary City of La Quinta, California 111 PLANNING COMMISSION MINUTES Page 1 of 3 AUGUST 13, 2024 PLANNING COMMISSION MINUTES TUESDAY, AUGUST 13, 2024 CALL TO ORDER A regular meeting of the La Quinta Planning Commission (Commission) was called to order at 5:01 p.m. by Chairperson Hassett. PRESENT: Commissioners Guerrero, Hernandez, McCune, Nieto, Tyerman, and Chairperson Hassett ABSENT: Commissioner Hundt STAFF PRESENT: Design and Development Director Danny Castro, Public Works Director Bryan McKinney, Planning Manager Cheri Flores, Senior Planner Scott Nespor, Assistant Planner Jack Lima, and Commission Secretary Tania Flores PLEDGE OF ALLEGIANCE Commissioner McCune led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None CONFIRMATION OF AGENDA MOTION – A motion was made and seconded by Commissioners Guerrero/Tyerman to confirm the agenda as published. Motion passed: ayes – 6, noes – 0, absent – 1 (Hundt), abstain – 0. ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS Planning Manager Flores introduced Jack Lima, who was recently promoted to Assistant Planner in the Planning Division. CONSENT CALENDAR MOTION – A motion was made and seconded by Commissioners Nieto/Guerrero to approve the Consent Calendar as published. Motion passed: ayes – 6, noes – 0, absent – 1 (Hundt), abstain – 0. STUDY SESSION – None. 112 PLANNING COMMISSION MINUTES Page 2 of 3 AUGUST 13, 2024 PUBLIC HEARINGS 1. CONSIDER ADOPTING A RESOLUTION TO APPROVE CONDITIONAL USE PERMIT 2023-0001 FOR THE CONSTRUCTION OF A WIRELESS TELECOMMUNICATION FACILITY (MONOEUCALYPTUS); CEQA: THE PROJECT IS EXEMPT FROM CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO SECTION 15303, NEW CONSTRUCTION OR CONVERSION OF SMALL STRUCTURES; LOCATION: EAST SIDE OF AVENIDA BERMUDAS BETWEEN CALLE ENSENADA AND CALLE NOGALES, WITHIN TRADITION GOLF CLUB DECLARATIONS OF COMMISSION PUBLIC CONTACT OR CONFLICTS: Commissioner McCune said his wife is employed by the project site owner, Tradition Golf Club, where the proposed cell tower is to be installed, if approved; but there are no personal or professional conflicts related to the applicant of the proposed project. Senior Planner Nespor presented the staff report, which is on file in the Design and Development Department. Staff answered questions regarding the number of structures included in the project; the current perimeter wall compared to the project’s enclosure size, material, and color palette; use for the exposed vent pipe in the enclosure; location and installation of utilities needed for power to the site; other monoeucalyptus towers sited in the desert or surrounding areas; location of the eucalyptus on the project site; recourse available to the City in the case of non-compliance and ability to pull the permit if needed; maintenance of the project site; alternative sites considered; and ability and willingness to co-locate with other providers. CHAIRPERSON HASSETT DECLARED THE PUBLIC HEARING OPEN AT 5:24 P.M. PUBLIC SPEAKER: Applicant Greg Macias of SmartLink, on behalf of AT&T, answered questions regarding alternative sites considered; height of the monoeucalyptus structure; ability to co-locate with other providers and any interest received for this site; aesthetics and maintenance responsibility of the structures and surrounding landscaping on the project site; maintenance access to the site from Tradition side; Cove area coverage; wind loading of branches and structure; and use of microwave and fiber technology and the ability for the City to contract services from this site. Commission Secretary Flores said that the City received one written comment opposed to the project due to negative visual impacts on the Cove neighborhood. CHAIRPERSON HASSETT DECLARED THE PUBLIC HEARING CLOSED AT 5:35 P.M. Commission discussion followed regarding the visual impacts of the monoeucalyptus versus traditionally sited monopalms; perimeter landscaping and views of the west-facing enclosure walls and landscaping; and the ability for co-location and for the City to contract services from the site. 113 PLANNING COMMISSION MINUTES Page 3 of 3 AUGUST 13, 2024 The Commission reached a consensus to include an additional Condition of Approval in the proposed resolution to ensure maintenance access be provided from Del Gato Drive and not Avenida Bermudas. MOTION – A motion was made and seconded by Commissioners Guerrero/Nieto to adopt Planning Commission Resolution No. 2024-011 to approve CUP 2023-0001 and find the project exempt from the California Environmental Quality Act, pursuant to Section 15303, New Construction or Conversion of Small Structures, as amended to include an additional Condition of Approval as noted in the discussion above and listed below: A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A CONDITIONAL USE PERMIT FOR THE CONSTRUCTION OF A MONOEUCALYPTUS WIRELESS TELECOMMUNICATION FACILITY LOCATED AT AVENIDA BERMUDAS BETWEEN CALLE ENSENADA AND CALLE NOGALES AND FINDING THE PROJECT EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT PURSUANT TO SECTION 15303, NEW CONSTRUCTION OR CONVERSION OF SMALL STRUCTURES CASE NUMBER: CONDITIONAL USE PERMIT 2023-0001 APPLICANT: SMARTLINK/AT&T As amended to include the following additional Condition of Approval under the MAINTENANCE section to read as follows: The applicant shall stage maintenance vehicles and take access from Del Gato Drive. The construction plans shall be revised to show the revised location of the access gate of the equipment enclosure to be approached from Del Gato Drive to the satisfaction of the Planning Manager and the City Engineer. Motion passed: ayes – 6, noes – 0, absent – 1 (Hundt), abstain – 0. BUSINESS SESSION – None. STAFF ITEMS – None. COMMISSIONER ITEMS – None. ADJOURNMENT There being no further business, a motion was made and seconded by Commissioner Tyerman/Chairperson Hassett to adjourn this meeting at 5:47 p.m. Motion passed: ayes – 6, noes – 0, absent – 1 (Hundt), abstain – 0. Respectfully submitted, TANIA FLORES, Commission Secretary City of La Quinta, California 114 ARTS AND COMMUNITY SERVICES COMMISSION Page 1 of 5 SEPTEMBER 9, 2024 MINUTES – QUARTERLY MEETING ARTS AND COMMUNITY SERVICES COMMISSION MINUTES MONDAY, SEPTEMBER 9, 2024 CALL TO ORDER A regular quarterly meeting of the Arts and Community Services Commission (Commission) was called to order by Chair Biondi at 4:01 p.m. PRESENT: Commissioners Beesemyer, Brower, Chiapperini, Webb (joined the meeting at 4:12 p.m.), and Chair Biondi ABSENT: None PLEDGE OF ALLEGIANCE Commissioner Chiapperini led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None CONFIRMATION OF AGENDA MOTION – A motion was made and seconded by Commissioners Chiapperini/Beesemyer to confirm the Agenda as published. Motion passed: ayes – 4, noes – 0, abstain – 0, absent –1 (Webb). ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS 1.INTRODUCE NEW COMMISSIONERS Chair Biondi welcomed new Commissioners Beesemyer, Brower, and Webb. Commissioners Beesemyer and Brower provided a brief summary of their background and experience. CONSENT CALENDAR 1.APPROVE COMMISSION SPECIAL MEETING MINUTES OF MAY 20, 2024 2.APPROVE COMMISSION MEETING MINUTES OF JUNE 10, 2024 MOTION – A motion was made and seconded by Commissioners Chiapperini/Biondi to approve the Consent Calendar as presented. Motion failed due to the lack of a quorum: ayes – 2 (Biondi and Chiapperini), noes – 0, abstain – 2 (Beesemyer and Brower), absent – 1 (Webb). REPORTS AND INFORMATIONAL ITEM NO. 33 115 ARTS AND COMMUNITY SERVICES COMMISSION Page 2 of 5 SEPTEMBER 9, 2024 MINUTES – QUARTERLY MEETING BUSINESS SESSION 1. APPOINT MEMBERS OF THE ARTS AND COMMUNITY SERVICES COMMISSION TO SERVE AS A CHAIRPERSON AND VICE-CHAIRPERSON FOR FISCAL YEAR 2024/25 Management Analyst Calderon presented the staff report, which is on file in the Community Services Department. MOTION – A motion was made and seconded by Commissioners Beesemyer/Brower to appoint Commissioner Biondi to serve as Chair for fiscal year 2024/25. Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Webb). MOTION – A motion was made and seconded by Commissioners Biondi/Brower to appoint Commissioner Chiapperini to serve as Vice Chair for fiscal year 2024/25. Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Webb). 2. APPOINT MEMBERS OF THE ARTS AND COMMUNITY SERVICES COMMISSION TO SERVE ON THE NOVEMBER 2024 CIVIC CENTER ART SELECTION COMMITTEE Management Analyst Calderon presented the staff report, which is on file in the Community Services Department. The Commission discussed its prior recommendation to Council to postpone art purchases during the La Quinta Art Celebrations for fiscal year 2024/25 to catch up with the art appraisal, determine art placements for future art purchases, and to potentially allocate the money towards a larger commissioned art piece. Staff noted the Commission’s recommendation has not yet been presented to Council for consideration. MOTION – A motion was made and seconded by Commissioners Chiapperini/Biondi to appoint Commissioners Beesemyer and Brower to serve on the November 2024 Civic Center Art Selection Committee. Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (Webb). COMMISSIONER WEBB JOINED THE MEETING AT 4:12 P.M. 3. RECOMMEND DISTINGUISHED CITIZEN NOMINEE TO CITY COUNCIL Management Analyst Calderon presented the staff report, which is on file in the Community Services Department. The Commission discussed Distinguished Citizen Nominee Will Donato’s accomplishments, contributions, qualifications, and reached a consensus to recommend him to Council as a recipient of the award; provided recommendations on the process, manner, and location for presenting the award; and provided recommendations to 116 ARTS AND COMMUNITY SERVICES COMMISSION Page 3 of 5 SEPTEMBER 9, 2024 MINUTES – QUARTERLY MEETING possibly recognize Community Award Recipients during City events such as City Picnic and Concerts in the Park Series. Staff noted once nominee recommendations are approved by Council, the recognition and presentation process details will be brought back to the Commission for discussion, as well as the various ways to highlight recipients through social media and other City publications. MOTION – A motion was made and seconded by Commissioners Biondi/Brower to recommend Will Donato as a Distinguished Citizen Nominee to the City Council. Motion passed unanimously. STUDY SESSION 1. REVIEW CITY OF LA QUINTA DRAFT STRATEGIC PLAN Marketing and Communications Specialist Barkas presented the staff report, which is on file in the Community Services Department. The Commission discussed the process for distributing requests for proposals (RFP), adding artists on the City’s pre-qualified artists list, artists’ qualifications criteria; the methods used to increase awareness of the City’s art, events, programs, and exploring the possibility of placing the various City pocket maps or informational brochures in local businesses; increasing outreach efforts outside of La Quinta and the Coachella Valley; finding opportunities to showcase art throughout La Quinta such as art shows, apparel, public parks and other locations that can be destination points for tourists and the community; highlighted the Highway 111 corridor, Art and Music Line on Avenue 48, CV Link, and the Cultural Trail as art in public places (APP) opportunities; offering more youth activities and programs to broaden community involvement and promote health and wellness; conducting simple one page surveys to gather residents’ feedback on activities and programs to offer the community; importance of preserving La Quinta’s history; highlight the 100th anniversary of the La Quinta Hotel; promoting Old Town Artisan Studio and its historical background, and finding ways to highlight La Quinta as the Gem of the Desert. 2. DISCUSS ART IN PUBLIC PLACES STRATEGIC PLAN Management Analyst Calderon presented the staff report, which is on file in the Community Services Department. The Commission discussed the importance of focusing on accessibility of the art when considering locations and promotional efforts; possibly partnering with La Quinta High School and CV Link as potential future art projects for murals; and importance of ensuring proper signage identifying art pieces and locations. 117 ARTS AND COMMUNITY SERVICES COMMISSION Page 4 of 5 SEPTEMBER 9, 2024 MINUTES – QUARTERLY MEETING Staff noted the SilverRock Event Park pedestals will have a similar concept to the ones located on El Paseo in Palm Desert; work continues to ensure all art pieces have plaques and proper identification; the CV Link, Highway 111 Refresh, Cultural Trail, and Art and Music Line on Avenue 48 projects are all in design or early development stages, once they are closer to completion the Commission will have an opportunity to provide recommendations for potential art projects; and confirmed there are no City art pieces in storage – all are on display and available to view. DEPARTMENTAL REPORTS – verbal updates 1. REVISED COMMUNITY AWARDS PROGRAM CRITERIA AND APPLICATIONS Staff noted the criteria for the Community Awards was approved by Council on June 18, 2024; and applications are available online and can be submitted via email or in person. The Commission discussed ways to improve promotional outreach to reach wider audiences such as schools, community organizations, social groups, and city partners; the City’s marketing team issued a press release about the community awards program to Desert Sands Unified School District; staff will look into creating a one-page sheet to provide to the Commission with additional outreach efforts. 2. ART IN PUBLIC PLACES APPRAISAL The Commission discussed the APP appraisal; the City’s art inventory is insured; the overall condition of the APP collection is great, with majority of the art pieces values increasing compared to the original purchase price; and the total retail replacement value of the collection is $5,034,030. 3. ART IN PUBLIC PLACES VIRTUAL ART TOUR Staff provided a brief overview of the Virtual Art Tour website that showcases 120 art pieces of the City’s APP collection. 4. SRR SCULPTURE LOAN PROGRAM UPDATE The Commission discussed the three sculpture options by artist CJ Rench to be installed at SilverRock Event Park slated for the near future; the sculptures will be on loan and the length of the loan will depend on the agreed upon terms and conditions outlined in the loan agreement between the City and perspective artist. 5. LA QUINTA PARK PLAYGROUND UPGRADE Staff noted new shade structures were installed over the playground area at La Quinta Park. 118 ARTS AND COMMUNITY SERVICES COMMISSION Page 5 of 5 SEPTEMBER 9, 2024 MINUTES – QUARTERLY MEETING The Commission discussed installing traditional lighting under the shade structures to provide ample lighting in the evenings. 6. COMMISSION MEETING SCHEDULE FOR FISCAL YEAR 2024-2025 Staff provided an overview of the Commission’s quarterly meetings schedule and City events for the upcoming fiscal year. The Commission discussed the possibility of providing the option for community members to add City events to one’s mobile calendar or the ability to subscribe to City events and activities; and if staff can provide brochure holders the Commission can connect and partner with local businesses for further promotional outreach of art, events and activities. COMMISSIONER’S ITEMS Chair Biondi shared the previous members of the Commission had reached a consensus for each Commissioner to focus on an item or two within the Commission’s scope of work and report back with updates at each ACSC meeting; Commissioner Webb said he would like to meet with principles from schools in La Quinta regarding the Junior Inspiration and Youth Achievement award, connect City staff to schools regarding the Youth Collective, and find ways to involve schools and their students with potential mural art projects. Commissioner Webb provided a brief summary of his background and experience. The Commission discussed involving youth at the skate park to share their ideas and perspectives for future art projects and the possibility of potential student art shows to bring opportunities for youth to showcase various art in writing, music, literature, and theatre; Commissioner Beesemyer shared she will connect with local businesses for ways to promote City events and public art. ADJOURNMENT There being no further business, a motion was made and seconded by Commissioners Chiapperini/Beesemyer to adjourn the meeting at 5:18 p.m. Motion passed unanimously. Respectfully submitted, MANUEL ELIZALDE, Administrative Technician / Commission Secretary City of La Quinta, California 119 120 FINANCIAL ADVISORY COMMISSION Page 1 of 3 JUNE 5, 2024 SPECIAL MEETING MINUTES FINANCIAL ADVISORY COMMISSION SPECIAL MEETING MINUTES WEDNESDAY, JUNE 5, 2024 CALL TO ORDER A special meeting of the La Quinta Financial Advisory Commission (Commission) was called to order at 4:00 p.m. by Chair Dorsey. PRESENT: Commissioners Anderson, Batavick, Kiehl, Mast, Mills, Way, and Chair Dorsey ABSENT: None PLEDGE OF ALLEGIANCE Commissioner Way led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None CONFIRMATION OF AGENDA Staff requested that Business Session Item No. 1 regarding the fiscal year 2024/25 Investment Policy be moved up on the agenda and considered before the Consent Calendar. The Commission concurred. ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS 1.PROCLAMATIONS – RECOGNITION OF SERVICE FOR OUTGOING COMMISSIONER MILLS Staff presented a Proclamation to Commissioner Mills in honor of his service and dedication to the La Quinta community. The Commission thanked Commissioner Mills for his distinguished services and extended their best wishes for continued success in all his future endeavors. BUSINESS SESSION >>> taken out of Agenda order 1.APPROVE THE FISCAL YEAR 2024/25 INVESTMENT POLICY Principal Management Analyst Hallick presented the staff report, which is on file in the Finance Department. Motion – A motion was made and seconded by Commissioners Way/Anderson to approve the fiscal year 2024/25 Investment Policy, as submitted. Motion passed unanimously. REPORTS AND INFORMATIONAL ITEM NO. 34 121 FINANCIAL ADVISORY COMMISSION Page 2 of 3 JUNE 5, 2024 SPECIAL MEETING MINUTES CONSENT CALENDAR ITEMS 1. APPROVE MEETING MINUTES DATED MAY 8, 2024 2. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORTS DATED MARCH 31, 2024 Motion – A motion was made and seconded by Commissioners Mills/Mast to approve the Consent Calendar, as submitted. Motion passed unanimously. BUSINESS SESSION >>> continued 2. DISCUSS FISCAL YEAR 2024/25 PRELIMINARY PROPOSED BUDGET AND APPROVE ALLOCATION OF MEASURE G SALES TAX REVENUE Finance Director Martinez presented the staff report, which is on file in the Finance Department. The Commission and staff discussed Capital Improvement Program (CIP) general and state funding; revenue allocation for CIP; and federal funding for damages incurred due to Tropical Storm Hilary in August 2023 and subsequent rainstorm. Motion – A motion was made and seconded by Commissioners Mast/Way to approve allocation of Measure G sales tax revenue, as submitted. Motion passed unanimously. 3. APPROVE THE FINANCIAL ADVISORY COMMISSION’S FISCAL YEAR 2024/25 MEETING DATES AND AMEND THE REGULAR QUARTERLY MEETING START TIME FROM 4:00 P.M. TO 3:30 P.M. Finance Director Martinez presented the staff report, which is on file in the Finance Department. The Commission and staff discussed changing the Commission’s regular quarterly meetings start time from 4:00 p.m. to 3:30 p.m. starting with regular quarterly meeting on August 14, 2024, and amending the fiscal year 2024/25 meeting dates as follows: August 14, 2024 (Wednesday) regular quarterly meeting October 2, 2024 (Wednesday) special meeting November 13, 2024 (Wednesday) regular quarterly meeting December 4, 2024 (Wednesday) special meeting February 12, 2025 (Wednesday) regular quarterly meeting March 26, 2025 (Wednesday) special meeting Added April 9, 2025 (Wednesday) special meeting Replaced with March 26, 2025 May 7, 2025 (Wednesday) regular quarterly meeting June 4, 2025 (Wednesday) special meeting Added June 11, 2025 (Wednesday) special meeting Replaced with June 4, 2025 Motion – A motion was made and seconded by Commissioners Anderson/Mast to amend the Commission’s regular quarterly meetings start time from 4 p.m. to 3:30 p.m. effective 122 FINANCIAL ADVISORY COMMISSION Page 3 of 3 JUNE 5, 2024 SPECIAL MEETING MINUTES August 2024, and to approve the special meeting dates for fiscal year 2023/24 as amended above. Motion passed unanimously. 4. RECEIVE AND FILE THIRD QUARTER FISCAL YEAR 2023/24 TREASURY REPORTS FOR JANUARY, FEBRUARY, AND MARCH 2024 Principal Management Analyst Hallick presented the staff report, which is on file in the Finance Department. The Commission and staff discussed the investment yield comparison to other city investment reports. Motion – A motion was made and seconded by Commissioners Mills/Kiehl to receive and file third quarter fiscal year 2023/24 treasury reports for January, February, and March 2024, as submitted. Motion passed unanimously. STUDY SESSION – None DEPARTMENTAL REPORTS 1. FINANCE DEPARTMENT CURRENT AND FUTURE INITIATIVES Staff provided an update on current and upcoming Finance Department projects and City events. The Commission and staff discussed process for transitioning audit information between current auditors and selected new auditors. COMMISSIONERS’ ITEMS The Commission discussed how community input is best gathered for uses of Measure G funds. Commissioner Batavick thanked Commissioner Mills wife, Yolanda, for the support she provided to Commissioner Mills during his time serving the City. ADJOURNMENT There being no further business, it was moved and seconded by Commissioners Way/Mast to adjourn this meeting at 5:25 p.m. Motion passed unanimously. Respectfully submitted, Daniela Batuta, Finance Technician/Commission Secretary City of La Quinta, California 123 FINANCIAL ADVISORY COMMISSION MINUTES Page 1 of 1 AUGUST 14, 2024 FINANCIAL ADVISORY COMMISSION MINUTES WEDNESDAY, AUGUST 14, 2024 CALL TO ORDER A regular quarterly meeting of the La Quinta Financial Advisory Commission (Commission) was called to order at 3:30 p.m. by Chair Dorsey. PRESENT: Commissioners Anderson, Kiehl, and Chair Dorsey ABSENT: Commissioner Batavick, Lee, Mast, and Way ADJOURNMENT Due to a lack of a quorum this meeting was adjourned at 3:31 p.m. Respectfully submitted, Daniela Batuta, Finance Technician/Commission Secretary City of La Quinta, California 124 125 126 127 128 POWER POINTS CITY COUNCIL MEETING NOVEMBER 5, 2024 November 5, 2024 1 City Council Regular Meeting November 5, 2024 City Council Regular Meeting November 5, 2024 PUBLIC COMMENT – MATTERS NOT ON THE AGENDA 11/6/2024 1 2 November 5, 2024 2 City Council Regular Meeting November 5, 2024 CLOSED SESSION IN PROGRESS Pledge of Allegiance 3 4 November 5, 2024 3 City Council Regular Meeting August 6, 2024 PUBLIC COMMENT – MATTERS NOT ON THE AGENDA 11/6/2024 City Council Meeting November 5, 2024 P1 – Palm Springs Airport Master Plan Update 5 6 November 5, 2024 4 AirportMasterPlan Update PRESENTEDBYPALMSPRINGSINTERNATIONALAIRPORT• November 2024 What isan AirportMasterPlan? Federally required document to help an airport: ○Plan strategically for the future ○Identify new projects to support long-term growth and safety Thisisonly a plan.Each major project identified in the master plan will have to be separately approved, funded, and comply with state and federal environmental requirements. Airport Master Plan A Vision for Our Airport’s Future 7 8 November 5, 2024 5 Why We Needan AirportMasterPlan Planning now to meet future demand. The Palm Springs International Airport is the gateway to the Coachella Valley. It needs to plan for the future in order to: ○Preserve iconic elements of the airport ○Create better passenger experience ○Accommodate for future growth ○Comply with latest airport safety requirements ○Begin new sustainability initiatives Photo: Architect Donald Wexler in front of the new Palm Springs Wexler Terminal, 1966 Airport Master Plan A Vision for Our Airport’s Future Deliveringthe FlexibilityWe Need ●Create customs and border patrol to accept international flights ●From areas such as, Mexico, Canada, and Europe ●Increase capacity of baggage claim for faster processing of checked bags ●Increase gate capacity ●Increase space in terminals; more seats, more space to spread out ●Improve rent acar experience Airport Master Plan A Vision for Our Airport’s Future 9 10 November 5, 2024 6 AirportisRapidlyIncreasing in Popularity Historical data from Airport records, FAA ATADS and TAF, T100 data, and forecasts by Unison Consulting, Inc Airport Master Plan A Vision for Our Airport’s Future TourismisSurging, ResidentialBoomContinues Between 2017 and 2022, tourism in Greater Palm Springs grew: VISITORS 4% increase Between 2021 and 2024, Coachella Valley grew: 5% increase Source:2017 and 2022 Economic Impact of Tourism in Greater Palm Springs,Preparedby Tourism Economics,Esri,US Census Population Projections,California Economic Forecast Airport Master Plan A Vision for Our Airport’s Future RESIDENTS 11 12 November 5, 2024 7 EconomicImpactofa Tourist Airport Master Plan A Vision for Our Airport’s Future ParkingDemand Parking needs today versus 2042. up to 4,500 Airport Master Plan A Vision for Our Airport’s Future 13 14 November 5, 2024 8 MasterPlanProcess A methodical approach to ensure the best outcome. Airport Master Plan A Vision for Our Airport’s Future PlanningConsiderations – What We Heard Stakeholder feedback that helped shape the alternatives. Airport Master Plan A Vision for Our Airport’s Future 15 16 November 5, 2024 9 Alternative1:NorthSiteRental Car Center Airport Master Plan A Vision for Our Airport’s Future TerminalRenderings Airport Master Plan A Vision for Our Airport’s Future 17 18 November 5, 2024 10 ViewwithRentalCar Center and TerminalExpansion Airport Master Plan A Vision for Our Airport’s Future Alternative2:SouthSiteRental Car Center Airport Master Plan A Vision for Our Airport’s Future 19 20 November 5, 2024 11 EstimatedTerminalProgram Schedule&Cost A current timeline for phase 1 terminal development. Airport Master Plan A Vision for Our Airport’s Future Sustainabilityisat theHeartofthe MasterPlan Improved efficiencies will minimize the use of resources. •The Airport Master Plan will align with existing City sustainability policies •Use of solar for electricity generation •Infrastructure improvements to support aircraft and electric vehicles •Roadway and taxiway improvements to minimize emissions •Continuing resource-saving efforts like low-water landscaping and recycling programs Airport Master Plan A Vision for Our Airport’s Future 21 22 November 5, 2024 12 Mitigating Airplane Noise Minimizing impact and being a responsible community member. 1. Airport Noiseand Capacity Actof 1990:Prevents all US airports from imposing restrictions on flight schedules, number of flights or noise limits 2. More Quiet, Modern Aircraft:Airplane manufacturers are building quieter planes 3. Encouraging 'Good Neighbor' Practices:We work closely with our military partners, asking them to voluntarily adjust their operations to reduce noise. 4. VoiceYour Concern: a. PSPAirport Commission Noise Committee:meets quarterly b. FAA:424-405-8020 c. PSP’s Noise Comment Form on PSPs website d. Other airports:Contact Jacqueline Cochran Regional or Bermuda Dunes directly Airport Master Plan A Vision for Our Airport’s Future HowAirportsAreFunded PSP does not use local taxes. Airport Master Plan A Vision for Our Airport’s Future The airport and its major projects are funded by airport revenues, user fees, and federal grants. Every cup of coffee, airline ticket, and rental car sold at the airport funds PSP and its projects. The airport does not rely on local taxes to operate. 23 24 November 5, 2024 13 Thankyou. PalmSpringsAirportMasterPlan.com NEWSERVICE DELTA JFK UNITED Washington Dulles FRONTIER SFO Denver 25 26 November 5, 2024 14 NEWSERVICE ALASKA JFK PORTER Toronto NEW CONCESSIONS Cactus toClouds 27 28 November 5, 2024 15 NEW CONCESSIONS NineCities NEWCONCESSIONS LasCasuelas&Coachella ValleyCoffee 29 30 November 5, 2024 16 NEW CONCESSIONS HeyJoshua LasPalmasOasis InMotion UptownEssentials NEWIMPROVEMENTS 31 32 November 5, 2024 17 Addendum 1.1:Terminal Rendering1 Airport Master Plan A Vision for Our Airport’s Future Addendum 1.2:Terminal Rendering2 Airport Master Plan A Vision for Our Airport’s Future 33 34 November 5, 2024 18 Addendum 1.3:Terminal Rendering3 Airport Master Plan A Vision for Our Airport’s Future Addendum 2.1:SouthSiteRental Car Center Airport Master Plan A Vision for Our Airport’s Future 35 36 November 5, 2024 19 Why NotThermal? Investing in the future of Coachella Valley Thermal does not have the: ○Runway length ○Infrastructure (flight control tower, baggage claim, terminal capacity) ○Wind conditions to host a regional commercial airport. It wouldtakedecadesof planning and developmentand billionsof dollarsto developThermalasthe primary airport for the Coachella Valley. Jacqueline Cochran RegionalAirport (TRM) Airport Master Plan A Vision for Our Airport’s Future 37 38 November 5, 2024 20 City Council Meeting August 6, 2024 P2 – Proclamation Recognizing and Celebrating 101-Year-Old La Quinta Resident Evie Gibson 39 40 November 5, 2024 21 City Council Meeting November 5, 2024 B1 – Approve Distinguished Citizen Award Nominee Distinguished Citizen Award • Distinguished Citizen Award criteria: – City residency a minimum of one (1) year – Contributions to La Quinta/Coachella Valley through their acts of service or involvement with community organizations, athletics, or local art scene. 41 42 November 5, 2024 22 Distinguished Citizen Award Nominee • Juan (John) Salas – La Quinta resident for 53 years – Volunteer fitness instructor – For past 9 years has taught “Fit Beyond 50” class at Desert Recreation District. Distinguished Citizen Award Nominee • Juan (John) Salas – Described as kind, generous, and accommodating with the most amazing people skills that bring people together and create a deep sense of community. – Army Veteran – 2019 Senior Inspiration Award – Pillar of the Community 43 44 November 5, 2024 23 City Council Meeting November 5, 2024 B2 – Resolution Adopting Facility Naming Policy 45 46 November 5, 2024 24 Facility Naming Policy • Policy was initially discussed on September 17, 2024. • Arts and Community Services Commission (ACSC) discussed the Policy on October 14, 2024. Facility Naming Policy • Facility naming policies provide clear guidelines and criteria when considering the naming/renaming of a Facility. • Staff periodically receive requests to name City facilities after community members. 47 48 November 5, 2024 25 Facility Naming Policy • General Guidelines – “Facility” includes City parks, park amenities, buildings, meeting rooms, and recreational facilities. – City Council has final authority to name or rename Facilities. – No Facility shall be named after a seated elected official. – Current, full-time La Quinta residents may request a naming/renaming by submitting a Facility Naming Application. Facility Naming Policy • Qualifications – Significant and substantial service to the community or contributions of cultural or historic nature to the City of La Quinta. – Examples may include: • Volunteer Work • Educational Initiatives • Economic Development • Environmental Efforts 49 50 November 5, 2024 26 Facility Naming Policy • Qualifications – The area in which the honoree made the most contribution should be considered when determining which Facility will be named after that person. – No application shall be submitted to rename a Facility after an individual at least one year following their death. – Full time La Quinta residency a minimum of ten years. – Fifteen years of service to the community. Facility Naming Policy • Supplemental Requirements – Significant contributions to protection of natural or cultural resources, betterment of a specific Facility, advancement of recreational opportunities, association with economic development or redevelopment activity. 51 52 November 5, 2024 27 Facility Naming Policy • Council reserves the right to revoke the naming of a facility. • Naming requests associated with financial or in-kind sponsorships will be considered follow the guidelines set forth in the City’s Sponsorship Policy. Facility Naming Policy • Criteria – Areas within City Facilities may be named separately from the main building (rooms, courtyards, water features, etc.) – Council has discretion to name an alternative Facility or area within a Facility to the Facility requested. 53 54 November 5, 2024 28 Facility Naming Policy • Criteria – The following Facilities are considered ineligible for renaming: • La Quinta City Hall • La Quinta Library • La Quinta Museum • La Quinta Wellness Center • Civic Center Campus • Bear Creek Trail • Fred Wolff Nature Preserve • Wolff Waters Place Apartment Homes Facility Naming Procedure • Facility Naming Application shall be submitted to the Community Services Department and submittals must include a name/address of the submitter. • Staff will review applications and if all requirements are met, the request will go through a public meeting process. 55 56 November 5, 2024 29 Facility Naming Procedure • Request will go to the ACSC as a Presentation Item. • If a consensus is reached, the request will then go to the ACSC as a Business Item. • Request will go to Council as a Business Item for final consideration. Facility Naming Application • Must be a full-time La Quinta resident. • Indicate proposed Facility to be named. • Detailed responses to the application questions. • Petition with at least 100 resident signatures in support. • At least 5 letters of support provided by residents. • Any additional articles, documents, evidence, etc. 57 58 November 5, 2024 30 Additional Language • Section “B” Qualifications for Naming of City Facilities • Requirements for Consideration • iii. In the event a person or organization of extraordinary qualifications does not meet the requirements above, but otherwise bears or has borne a clear connection to the City of La Quinta, the City Council may at its discretion waive Requirement (i) and (ii) above. Additional Language • a. Extraordinary qualifications are those that are above and beyond that of significant contributions and include, but are not limited to, sacrifice in the line of duty as a member of the United States Armed Forces, Riverside County Sheriff’s Department, Riverside County Fire Department, or as somebody who has made a historic or national contribution that has brought positive attention to the City of La Quinta. • b. A clear connection to the City of La Quinta is to be determined upon the judgment of the City Council, but can include school attendance or employment within the City. 59 60 November 5, 2024 31 City Council Meeting November 5, 2024 S1 - Discuss the City’s Membership with the League of California Cities 61 62 November 5, 2024 32 League Membership Benefits •Legislative Advocacy – Influence state legislation impacting local governance. •Educational Resources – Access workshops and conferences for governance best practices. •Networking Opportunities – Exchange ideas with other city officials. Financial Considerations $League Membership Fee (2024) Population sizeBasis Annual dues and conference registrationsBudget Inclusion 63 64 November 5, 2024 33 Alternative: California Contract Cities Association •Focused Advocacy – Tailored for cities relying on contracted services. •Specialized Networking – Connect with cities facing similar challenges. •Targeted Education – Seminars on effective leadership for contract cities. 65 66