0 RIVCO Animal Control Amend 1MEMORANDUM
DATE: October 16, 2024
TO: John McMillen, City Manager
FROM: Lisa Chastain, Public Safety Management Analyst
Cv 0"&a
CALIFORNIA
RE: AMENDMENT NO. 1 TO AGREEMENT WITH RIVCO FOR ANIMAL SERVICES FISCAL YEAR 2024/25
Please list the Contracting Party/ Vendor Name, any change orders or amendments, and the type of services to be provided. Make
sure to list any related Project No. and Project Name.
Authority to execute this agreement is based upon:
❑✓ Approved by City Council on October 15, 2024 Business Item No. 2
❑ City Manager's signing authority provided under the City's Purchasing & Contracting Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
❑ City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for
temporary employment positions.
❑ Department Director's or Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less.
Procurement Method (one must apply):
❑ Bid ❑ RFP ❑ RFQ ❑ 3 written informal bids
.❑✓ Sole Source ❑ Select Source ❑� Cooperative Procurement
Requesting department shall check and attach the items below as appropriate,
❑✓ Agreement payment will be charged to Account No.: 101-6004-60197
❑✓ Agreement term: Start Date July 1, 2024 End Date June 30, 2025
❑ Amount of Agreement, Amendment, Change Order, etc.: $ 384,013 FY 2024/25
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount, not individual
Amendments or Change Orders!
❑✓ Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: N/A - Oscar Mojica Date: 10/16/2024
1-1
NOTE:
.❑
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant
FPPC regulation 18701(2)
Business License No. N/A - Oscar Mojica Expires:
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
FIRST AMENDMENT TO
AGREEMENT FOR ANIMAL CONTROL FIELD AND
SHELTER SERVICES BETWEEN THE CITY OF
LA QUINTA AND THE COUNTY OF RIVERSIDE
This First Amendment to the AGREEMENT FOR ANIMAL CONTROL FIELD AND
SHELTER SERVICES between COUNTY OF RIVERSIDE, a political subdivision of the
State of California, on behalf of its Department of Animal Services ("COUNTY") and the
CITY OF LA QUINTA ("CITY"), herein referred to as the "First Amendment", dated as of
the Effective Date (defined herein), amends the Agreement as follows:
RECITALS
WHEREAS, COUNTY and CITY entered into an Agreement for Animal Control Field and
Shelter Services Between the City of La Quinta and the County of Riverside for the provision
of Animal Control Field and Shelter Services ("Original Agreement") for a term commencing
July 1, 2021 through June 30, 2024; and
WHEREAS, the COUNTY's Board of Supervisors ratified and approved the Agreement on
March 1, 2022, in Minute Order 3.52; and
WHEREAS, the COUNTY has continuously provided the CITY with Animal Control Field
and Shelter Services since July 1, 2021; and
WHEREAS, the Agreement authorizes amendments to the Agreement with the approval of
the Board of Supervisors of COUNTY and City Council of CITY; and
WHEREAS, COUNTY and CITY desire to extend the term of the Agreement until June 30,
2025; and
WHEREAS, COUNTY and CITY desire to amend the Agreement to reflect changes in the
compensation, license fees and payment provisions.
NOW, THEREFORE, in consideration of the foregoing, COUNTY and CITY agree as
follows:
1. Recitals — The recitals set forth above are true and correct and incorporated herein by
reference.
2. Effective Date and Term. "The "Effective Date" of this First Amendment shall be July
1, 2024 and shall terminate on June 30, 2025 unless terminated earlier as provided herein
under Section VI, Termination."
3. Exhibit "A," Exhibit "B" and Exhibit "C" of the Agreement are hereby removed in
their entirety and replaced with Exhibit "A-1," Exhibit `B-1," and Exhibit "C-1" attached
hereto and incorporated herein by this reference.
Page 1 of 14
FIRST AMENDMENT TO
AGREEMENT FOR ANIMAL CONTROL FIELD AND
SHELTER SERVICES BETWEEN THE CITY OF
LA QUINTA AND THE COUNTY OF RIVERSIDE
4. Entire Understanding. This First Amendment and the Original Agreement contain the
entire understanding and agreement of the Parties. There are no oral or written representations,
understandings, or ancillary covenants, undertakings or agreements that are not contained or
expressly referred to within this First Amendment and Original Agreement.
5. Further Assurances. The Parties agree to execute such other documents and to take
such other actions as may be necessary to further the purpose of this First Amendment.
6. Agreement in Full Force and Effect. Except as otherwise expressly modified herein,
all other terms and conditions of the Agreement remain unmodified and in full force and
effect.
7. Counterparts. This First Amendment may be executed in several counterparts, each
of which shall be deemed to be an original but all of which together will constitute one and
the same instrument.
[SIGNATURES ON FOLLOWING PAGE]
Page 2 of 14
FIRST AMENDMENT TO
AGREEMENT FOR ANIMAL CONTROL FIELD AND
SHELTER SERVICES BETWEEN THE CITY OF
LA QUINTA AND THE COUNTY OF RIVERSIDE
IN WITNESS WHEREOF, COUNTY and CITY have caused their duly authorized
representatives to execute this First Amendment.
COUNTY OF RIVERSIDE
CITY OF LA QUINTA
By: By:
Chuck Washington, Chair cMillen
Board of Supervisors City Manager
ATTEST: ATTEST:
Kimberly Rector Monika Radeva
Clerk of the Board City Clerk ,
ffr r
10/S �o2y
APPROVED AS TO FORM: APPROVED AS TO FORM:
Minh Tran
County Counsel
By: By.
Bruce 6. Fordon William H. Ihrke
Deputy County Counsel City Attorney
Page 3 of 14
NOV 0 5 2024 3,16
CITY OF LA QUINTA
EXHIBIT "A-1"
SCOPE OF ANIMAL CONTROL FIELD SERVICES
The County of Riverside ("COUNTY"), agrees to provide the following Animal Control Field Services for
the City of La Quinta ("CITY"), subject to CITY's reservations of rights hereinbelow:
1. Provision of Field Services: The Animal Control Field Services to be provided by COUNTY for CITY
within the corporate limits of CITY shall include the following activities:
1.1 Field Service Assistance: Respond to all calls for field service assistance pursuant to the priority
of calls as described in this Exhibit "A-l" below.
1.2 Impoundment: County shall impound all animals found at large and collect and retain such
impound fees as established by COUNTY's Board of Supervisors.
1.3 Proper Care and Treatment: Provide humane care and treatment to any stray or abandoned animal
in accordance with State law.
1.4 Animal Bites: Investigate reported bites by animals. COUNTY shall respond to all reported bites
by dogs, cats, or by suspected rabid or wild animals. COUNTY shall only be responsible for
administrative proceedings resulting therefrom. In the event that an administrative proceeding
resulting therefrom does not occur, CITY reserves the right for handling criminal proceedings,
including appeals and enforcement actions arising thereunder, and COUNTY shall reasonably
facilitate and make Animal Control Officers available for such criminal court proceedings. The
COUNTY does not provide legal representation.
1.5 Quarantine: Quarantine all animals suspected to be rabid and/or that have bitten a person as
prescribed by the California Compendium of Rabies Control and Prevention, the California
Department of Public Health, COUNTY policy and appropriate CITY municipal code (Title 10).
1.6 Nuisance Animal Com In aints: Respond to and process nuisance complaints, including stray and
barking animal complaints, as referenced in Riverside County Ordinance 630, codified at Title 6 of
the Riverside County Municipal Code ("Title 6") or appropriate City Municipal Code (Title 10).
COUNTY shall only be responsible for administrative enforcement proceedings resulting
therefrom. In the event that an administrative proceeding resulting therefrom does not occur, CITY reserves
the right for handling criminal proceedings, including appeals and enforcement actions arising thereunder,
and COUNTY shall reasonably facilitate and make Animal Control Officers available for such criminal court
proceedings. The COUNTY does not provide legal representation.
1.7 Dead Animals: Remove dead animals from the public right-of-way except in such cases where the
animal is on a state highway within CITY limits. In such cases, COUNTY shall immediately (or as
soon as practicable) notify the State of California Department of Transportation by telephone,
facsimile, email or other means.
1.8 Return of Impounded Animals: Encourage the return of any lost/stray animal (impounded by field
personnel) to the rightful owner in the field, subject to the payment of impound fees. Ensure an
opportunity for members of the public to report lost and found animals online.
1.9 Kennels and Catteries: COUNTY shall enforce the prohibition of kennels and catteries as referenced in
City Municipal Code Title 10, and Title 9.
1.10 Issuance of Warnings and Citations: Enforce all appropriate provisions of CITY's municipal
codes as necessary, including the issuance of warning notices or citations, for violations of the provisions
of said municipal code. COUNTY shall only be responsible for administrative enforcement proceedings
resulting therefrom. The COUNTY does not provide legal representation.
1.11 Service to Public: Provide service to the public on matters covered in this Agreement consistent
with established policies and procedures that promote courteous and efficient service and good
public relations. Other policies and procedures notwithstanding, COUNTY, in processing any type
of complaint or request for service, shall indicate to the caller that a response can be expected as
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described in Section 5 below.
1.12 Complaints: The CITY and COUNTY shall designate a primary and alternate contact person for
the purpose of addressing complaints. "Complaint" as used herein shall mean any dissatisfaction or
problem in the performance of services under this contract. When a complaint is received that
requires a response from either PARTY, the CITY and COUNTY representatives designated for
addressing complaints shall meet and confer to investigate and address the complaint within a
reasonable time period.
2. Shelter Care and Disposition Services: The COUNTY shall shelter CITY's animals at the County
Animal Shelter, or other COUNTY operated shelter at the COUNTY's discretion, as set forth in Exhibit
"B-1."
3. Provision of Sunnlies. Vehicles and Radio Equipment: COUNTY shall provide animal control
vehicle(s) and equip it with the appropriate animal control boxes mounted on the truck chassis and
with an air conditioning unit mounted on the animal control truck boxes for use in the provision of
services as set forth in this Agreement. Vehicles shall be replaced at the COUNTY's discretion. The
COUNTY shall fuel and maintain said vehicles. COUNTY shall also provide all other supplies,
medications, pharmaceuticals, and equipment necessary for the efficient and effective operation of
animal control field services provided herein.
4. Missing or Stolen Animals: COUNTY shall file a report with the appropriate law enforcement agency
within twenty-four (24) hours if an impounded animal is missing or suspected to have been stolen from
an animal control vehicle or while in COUNTY's custody. COUNTY shall indicate on the police
report the circumstances of the animal's disappearance.
5. Priority of Field Services:
5.1 Definitions:
5.1.1 "Services" are those enforcement activities rendered by COUNTY pursuant to the relevant
sections of CITY's municipal code and related State law, and are assembled for into two
categories: Emergency and Non -Emergency.
5.1.2 "Priority Ranking" refers to the order of priority with which a call will be handled. All calls
shall go directly to the dispatcher or assigned clerical staff for relay to the Animal Control
Officer. If a call is exceptional, as defined in Section 5.4 of this Exhibit "A-1," it shall be
referred to the supervisor for evaluation and processing.
5.1.3 "Regular Service Hours" are the hours of 7:30 am to 5:00 pm, Monday through Friday,
Holidays excepted.
5.1.4 "Limited Service Hours" are the hours of 5:00 pm to 7:30 am, Monday through Friday, all
day Saturday, Sunday and on holidays.
5.1.5 "Holidays" are as those days as established by the COUNTY and the CITY wherein the
CITY or COUNTY is closed for service on a day that would otherwise be a regular service
day.
5.2 Field service activities shall be performed daily and are generally based on both the Priority
Ranking and on Limited Service Hours. All calls involving imminent danger will be responded
to within sixty (60) minutes if reasonably possible, subject to considerations involving the time
of day, traffic conditions, or other circumstances. An Animal Control Officer shall respond to
animal medical emergencies and other emergencies involving danger to humans within thirty
(30) minutes or less during Regular Service Hours, and within sixty (60) minutes or less during
Limited Service Hours and on Holidays. CITY acknowledges that response time may be affected
by traffic congestion or other hindering circumstances. COUNTY shall provide a means for
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responding to calls for service that take place during Limited Service Hours which are of an
emergent nature pursuant to this Exhibit "A-1." Field service personnel shall be
assigned to patrol and perform other service field tasks as defined by COUNTY and CITY.
5.3 Telephone service: The COUNTY shall answer all telephone calls for field services during
Regular Service Hours. Calls shall be received by the COUNTY answering service during
Limited Service Hours and on Holidays, as noted above. Calls answered by the answering service
will be handled on an emergency basis as outlined in this Exhibit "A- I." The dispatcher and/or
clerical support staff shall maintain a detailed record of all requests for service, both emergency
and routine, received during Regular Service Hours and Limited Service Hours, including time
and date, when the calls were answered, and the disposition of those calls. Records of these calls
shall be maintained for at least thirty (30) days. The CITY and COUNTY agree that any incident
reports to the COUNTY by residents or through emergency services involving a dangerous,
aggressive, wild, injured or sick animal constitute an emergency and requires immediate action
by the COUNTY pursuant to this Agreement. Calls for service received during Limited Service
Hours that are not of an emergent nature shall be answered by an answering service and referred
to call back on the next business day during phone center operational hours. These calls then be
scheduled for response in accordance with this Exhibit "A-L"
5.4 Calls considered as Emergencies to be handled Without Dela:
5.4.1 Animals endangering health or safety of the community.
5.4.2 Police Department requests for service.
5.4.3 Sick or injured stray animals.
5.4.4 Animals in distress.
5.4.5 Humane investigations — life threatening. (Depending on immediate circumstance)
5.4.6 Venomous snakes
5.4.7 Dead animal removal, Summer months only between June 1 and August 31 during
Regular Business Hours
5.5 Calls Considered as Non -Emergency to be handled during Regular Business Hours:
5.5.1 Pick-up confined, healthy, stray -animals.
5.5.2 Dead animal removal, between September 1 and May 31.
5.5.3 Quarantine investigations.
5.5.4 Leash law enforcement.
5.5.5 Nuisance animal investigations.
5.5.6 Permit investigations.
5.6 Exce tin ions:
The Director of Animal Control or the deputies of the Animal Control Director may, on a case -
by -case basis, authorize variations of priority when circumstances require. COUNTY shall
provide a written report within five (5) business days of making a determination that a variation
in priority was required. Qualifying incidents will be determined by the responding officer.
6. Quarterly Reports:
COUNTY shall furnish to the City Manager, or designee, quarterly and annual reports detailing field
services provided that quarter. Upon reasonable notice to COUNTY, CITY may inspect any facility
or records to verify the data contained in the reports.
Page 6 of 14
CITY OF LA QUINTA
EXHIBIT `B-1"
SCOPE OF ANIMAL SHELTERING SERVICES
The County of Riverside, on behalf of its Department of Animal Services ("COUNTY"), agrees to provide
the following Animal Shelter Services for the City of La Quinta ("CITY"). All capitalized terms set forth
herein are defined in Section B below.
A. COUNTY ANIMAL SHELTER LOCATION
1. Shelter Location: The COUNTY shall maintain CITY's animals at the Coachella Valley Animal
Campus ("Shelter"), or other shelter operated by COUNTY at COUNTY's discretion.
The COUNTY shall be responsible for the operation and maintenance of its shelters and the care
of the animals on a twenty-four (24) hour basis.
2. Shelter Hours of Operation: COUNTY shall maintain hours of operation at the Shelter to
provide maximum public access to the animals, to the extent possible.
B. DEFINITIONS
1. Animal Shelter Services" shall include the following activities and services:
a. Impoundment, admittance, receipt of, care of, custody of and/or feeding of any and all stray
animals.
b. Redemption, treatment, sale, adoption, and/or disposal of all animals.
c. Counseling and advising animal owners.
d. Posting on Shelter's website of photographs of all newly impounded animals and identifying
each animal individually.
e. Ensuring that all dogs, four (4) months and older, released from the COUNTY to a resident
of County of Riverside are licensed, microchipped, and spayed/neutered and, if not licensed,
to sell license to the owner or other person taking custody of such dog. In accordance with
COUNTY ordinances, require the micro -chipping of released animals at the owner's
expense.
f. Humane euthanasia of animals as lawful and necessary, including the creation of a log
detailing those animals that are euthanized and the reasons for such euthanasia on an animal -
by -animal basis. This log shall include whether the animal was unhealthy and/or unsuitable
for adoption.
g. Proper disposal of dead animals at the rate as set forth in Exhibit "C-1," Payment Provisions.
h. "Care" includes, but is not limited to providing a safe, temporary refuge for any animal
impounded, and providing needed medical services for injured/sick animals or transfer of
animal to the appropriate agency.
2. "Adoptable Animal" shall mean an animal eight (8) weeks of age or older that at or subsequent to
the time the animal is impounded or taken into possession, has manifested no sign of disease, injury,
or congenital or hereditary condition that adversely affects the health or temperament of the animal,
or that is likely to adversely affect the animal's health in the future. Dogs declared "vicious" or
"potentially dangerous" under State and/or local laws shall be deemed unadoptable.
3. "Treatable" shall mean an animal with a medical condition such as skin problems, bad flea or skin
infestations, a broken limb, abscesses, or problems that may be treated with appropriate resources,
holding space, treatment and/or time. "Treatable" shall also mean an animal with behavioral
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conditions that may be corrected with time and proper training, such as chasing animals/objects,
food aggression, etc.
4. "Untreatable Animal" shall mean any animal that is irremediably suffering from a serious illness or
physical injury or behavioral condition and shall not be held for owner redemption or adoption.
5. "Impounded Animal" shall include animals found running at large, removed from private property,
or that are taken into the shelter by COUNTY or law enforcement.
6. "Seized Animal" shall include animals that are confiscated under Penal Code 597.1 from an owner
when ordered by a court of competent jurisdiction, whether the seizure was determined justified or
not, when exigent circumstances exist.
C. SCOPE OF ANIMAL SHELTER SERVICES
1. Treatment of Animals: COUNTY shall provide adequate care and treatment of CITY's animals
whiles in custody of COUNTY to ensure that impounded animals are provided with humane and
appropriate levels of care, including a clean environment, fresh water, adequate nutrition and
appropriate medical care.
2. Level of Service Provided: COUNTY shall provide Animal Shelter Services as defined in this
Agreement. COUNTY's policies and procedures for Animal Shelter Services shall be based on
standards and/or guidelines derived from reputable animal care organizations including, but not
limited to, the Humane Society of the United States, American Humane Association and American
Veterinary Medical Association.
3. Feeding Protocols: All animals shall be fed in amounts appropriate to meet their nutritional needs.
4. Disease Control and Sanitation: COUNTY shall maintain the Shelter in a clean and sanitary
condition. COUNTY's policies and procedures may include beneficial standards and/or guidelines
derived from reputable animal care organizations including, but not limited to, the Humane Society
of the United States, American Humane Association and American Veterinary Medical Association.
5. Provision of Personnel and Supplies: COUNTY shall provide personnel, supplies, materials,
medication, pharmaceuticals, and equipment, including forms and reports, to perform all aspects of
the Animal Shelter Services described herein.
6. Holding Periods: COUNTY shall hold all stray -impounded animals, not otherwise owner
identifiable, for the holding periods as required by State law.
7. Euthanasia: Euthanasia is a non -preferred option and is to be used as a last resort when deemed
there is no other outcome for an animal. Humane euthanasia services shall be provided as required
for impounded animals held at the Shelter for the lawful number of days, if such animal is not
reclaimed by the animal's owner and is deemed not adoptable by COUNTY. Untreatable Animals
that are irremediably suffering from a serious illness or severe injury may not be held for owner
redemption or adoption. Only euthanasia methods approved by the American Veterinary Medical
Association shall be used. Records shall be kept for a period of not less than three (3) years on each
euthanized animal shall include the following information: breed; sex; color; weight; other
distinguishing characteristics; date, time and location where animal was found; method of
euthanasia, and reason for use of method. COUNTY shall continue to work toward the goal of a 90%
live release rate (commonly referred to as "No Kill" facility) and provide periodic updates through
the Ad -Hoc approved by Riverside County Board of Supervisors on July 30, 2024.
8. Quarantine: COUNTY shall quarantine, as prescribed by the California Compendium of Rabies
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Control and Prevention, State law, and COUNTY and CITY policy, all animals suspected of being
rabid, or involved in a bite investigation.
a. Impoundments and Quarantines: COUNTY shall house, feed and care for all animals
impounded and/or quarantined at the Shelter. Quarantined animals may be quarantined at
the owner's home or an alternate location.
9. Animals Surrendered by their Owners: Any pet surrendered by the owner to an Animal Control
Officer and transported to the COUNTY shelter shall incur prevailing owner surrender charges.
Such fees shall be collected from the owner and conveyed to the COUNTY or be charged directly
to the CITY at the established stray animal rate.
a. Animals Surrendered by their Owners: Owner Surrenders will be impounded on a case
by case basis. Diversion programs will be offered to assist with pet retention. CITY shall
direct their constituents to consult with COUNTY to surrender their pet. COUNTY will
offer CITY's constituents assistance through diversion programs.
10. Any pet surrendered by the owner to an Animal Control Officer and transported to the COUNTY
shelter shall incur prevailing owner surrender charges. Such fees shall be collected from the owner
and conveyed to the COUNTY or be charged directly to the CITY at the established stray animal
rate. COUNTY Animal Control Officers shall refer constituents requesting to surrender their animal
to COUNTY for a diversion consultation. CITY shall not accept owner surrenders in the field prior
to the constituent consulting the COUNTY.
11. Wildlife: COUNTY Animal Control Officers will work with constituents to ensure public safety
while maintaining wildlife in the wild. COUNTY Animal Control Officers will triage wildlife
reports to determine the appropriate response. Wildlife will be impounded if there is a public safety
hazard, if the animal's welfare is at risk, if the animal is injured or orphaned, if the animal has been
involved in a bite, or involved in an animal cruelty investigation.
12. Vicious and Potentially Dangerous Dogs: Any dog declared or determined to be vicious
animal/dangerous animal, as defined and set forth in CITY's municipal codes (Title 10), and in
custody of COUNTY either under impoundment or quarantine shall be deemed unsuitable for
adoption and shall not be released except as required by State law or at direction of the CITY.
COUNTY staff will be available to assist the CITY with any vicious or potentially dangerous dog
prosecutions as required.
13. Incoming Animal Identification: Incoming animals shall be checked immediately for collar tags
and scanned for microchip by qualified Shelter staff within one (1) hour of arrival to the Shelter.
Shelter staff shall make all attempts to notify owners within twenty-four (24) hours of an Impounded
Animal delivered by CITY to COUNTY. Animal Control Officers shall attempt to return animals
in the field prior to delivering the impounded animal to the shelter. Animal Control Officers shall
scan animals in the field for microchips, call phone numbers on tags or research license numbers in
an effort to reunite animals in the field.
14. Incoming Animal Examinations/Assessments: A cursory exam of an animal shall be performed
within twelve (12) hours, except during Limited Service Hours when the examination will be
performed within twenty-four (24) hours. Incoming animal assessment shall include the following:
a. A physical examination to determine if a medical condition exists which requires a
veterinarian's attention
b. Routine vaccinations and de -worming, as needed
c. External parasite treatment, as needed
d. Document the animal's incoming weight
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e. Scan for microchip identification
f. Establish unique identifier for the animal
g. Document any identifying features or abnormalities. The COUNTY shall properly
document on an animal -by -animal basis that an examination/assessment has been
performed.
15. Enforcement: Enforce all relevant provisions of COUNTY and CITY's municipal code and State
law as may be applicable to animals housed, kept or maintained at the Shelter.
16. Adoption: Animals identified as being available for adoption shall be up for adoption in the shelter
or off -site location, or by posting online.
17. Spay and Neuter: COUNTY shall ensure that all dogs and cats adopted from the Shelter are spayed
or neutered, or that adequate provisions are made for such spaying or neutering if COUNTY transfers
any animals, or if an adopted animal is unable to receive spaying or neutering due to a medical
condition. In accordance with California Food and Agricultural ("F&A") Code Sections 30503 and
31751.3, if veterinarian employed at the Shelter certifies that a dog or cat is too sick or injured to
be spayed or neutered, the COUNTY shall collect a spay/neuter deposit from the adopter or
purchaser and this deposit shall be deposited into a segregated fund maintained by the COUNTY. The
deposit shall be fully refunded to the adopter or purchaser if proof of sterility is provided within thirty
(30) business days from the date of surgery, at which the deposit is forfeited in accordance with
F&A Code Sections 30503 and 31751.3. Spay and neuter deposits shall only be used by the
COUNTY for canine and feline spay and neuter programs.
18. Microchipping: In accordance with California Food and Agricultural ("F&A") Code Sections
31108.3 and 31752.1, COUNTY shall ensure that all dogs and cats being reclaimed, adopted, or
transferred to a new owner are microchipped with current information prior to leaving the shelter.
19. Community Adoption Partners: COUNTY shall comply with F&A Code Sections 31108 and
31752 that provide that any stray dog or cat that is impounded "shall, prior to the euthanasia of that
animal be released to a nonprofit, as defined in Section 501(c)(3) of the Internal Revenue Code,
animal rescue or adoption organization if requested by the organization prior to the scheduled
euthanasia of that animal. The public or private shelter may enter into cooperative agreements with
any animal organization or adoption organization. The public or private shelter or organization must
be approved by COUNTY prior to the transfer of any animals. In addition to any required spay or
neuter deposit, the public or private shelter, at its discretion, may assess a fee, not to exceed the
standard adoption fee, for animals adopted or released."
20. Foster Care Placement: Certain animals may be placed in COUNTY's foster care placement
program so to improve animal care, give certain animals a better chance of adoption, and lift the
spirits and morale of staff and volunteers.
21. Community Cat Program (CCP): COUNTY shall determine a cat's eligibility for the CCP. If it
is determined that a cat is eligible, the cat will be spayed/neutered, vaccinated, and eartipped. Once
cat has recovered, the cat will be returned to place of origin.
22. Drug Enforcement Agency (DEA): COUNTY shall comply with all Drug Enforcement Agency
(DEA) regulations regarding storage, record -keeping, inventory, use, and disposal of all controlled
substances.
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23. Staffing and Volunteers: COUNTY shall recruit and supervise all necessary personnel for the
office, kennel, veterinary and other areas of the Shelter. Staffing shall include any and all full or
part-time personnel and shall include the recruitment, supervision and assignment of volunteers in
suitable Shelter -related activities. Personnel employed at the Shelter in the performance of Shelter -
related activities shall be designated as COUNTY employees and any and all volunteers engaged
in Shelter activities shall participate in activities designated by COUNTY and shall be under the
auspices of COUNTY. Use of volunteers at the Shelter shall be determined by COUNTY.
24. Missing Animals: COUNTY shall notify an appropriate law enforcement agency immediately of
any animal missing from the Shelter that had previously been impounded and/or in protective
custody.
25. CITY Access: COUNTY shall provide access of the entire Shelter to the authorized representatives
of CITY during Regular Service Hours or at such other times upon written notice.
26. Livestock and Fowl Care: COUNTY shall provide food, care and shelter to livestock and fowl,
either at the Shelter or at another location, when such animals cannot be cared for at the Shelter.
Costs of housing any livestock or fowl, regardless of Shelter location shall be charged to the owner
of the animal, if known. If the animal's owner wishes to redeem the animal, the owner shall first
pay all applicable fees and charges at the Shelter; except as otherwise required by law, then and
only, will the COUNTY authorize release of the animal. COUNTY shall notify CITY in writing
when said expenses reach the amount of $5,000 or greater per incident. Such expenses shall not
exceed the amount of $25,000 per incident unless authorized in writing by CITY.
27. Animal Disposal: COUNTY shall prohibit any animal whether dead or alive, which has been
impounded, in custody, or in quarantine at the Shelter to be given away, disposed of, traded, sold
or in any manner given over to another person, organization or entity for experimentation,
regardless of purpose. COUNTY shall be responsible for the disposal of animal remains in its
custody or control, subject to applicable State laws.
28. LICENSE FEES (Section 2 of Riverside County Ordinance 630): Licenses shall be issued upon
payment of the license fees at the same rate as established in Section 2 of Riverside County
Ordinance No. 630 and are subject to change as amended by COUNTY's Board of Supervisors,
from time to time.
29. RABIES VACCINATION CERTIFICATE DATA: Rabies vaccination certificates shall be
collected from area veterinarians and downloaded into COUNTY's database after the data has been
scrubbed of inconsistencies. Reminders of licensing requirements shall be automatically generated
and mailed to dog owners. Those owners who fail to comply may be subsequently issued
administrative citations. Remittance options include the web licensing portal on COUNTY's
website, www.rcdas.org. COUNTY shall verify dog license status when responding to requests for
service or when responding to complaints. COUNTY shall also provide an automated or manual
verification system whereby owners can verify the status of their animal's license by telephone.
30. COLLECTION OF LICENSE FEES: CITY authorizes COUNTY to issue and collect the fees
for canine licenses and retain $11.92 per license on any and all canine license revenue generated by
CITY residents during the term of the Agreement. All fees collected for canine licenses shall be
accounted for by the COUNTY on a monthly basis and the COUNTY shall remit to CITY the net
amount of license fees collected for each month. For purposes of this Agreement, the net amount
of license fees shall mean the total amount of license fees collected in a month less the total of
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$11.92 per each canine license issued and shall be separate and apart from the monthly
compensation rate due and payable by the CITY as required in Section III. Compensation. CITY
shall be responsible for a one-time conversion fee for new data entered into COUNTY's licensing
database.
D. COMPENSATION
1. Compensation for Animal Shelter Services: Additional compensation for Animal Shelter
Services may be required. Additional costs for large animal sheltering are incurred at $21 per
animal, per day for horses and cattle, and $12.60 per animal, per day for swine, goats and sheep in
accordance with COUNTY's Animal Control Ordinances and shall be billed based on actual
sheltering on a monthly basis.
2. Impound/Ouarantine Fees: CITY shall be responsible for all costs associated with any and all
animals seized within the CITY's boundaries and brought to COUNTY which are held in Shelter,
including facilities that have agreements with the COUNTY to provide additional shelter services
under the supervision of the COUNTY. This includes, but is not limited to, animals held in
association with any criminal prosecution of animal abuse and welfare cases, animals being held as
evidence in a court filing, or rabies quarantine. The COUNTY agrees to assist the CITY in seeking
reimbursement from the owner by providing invoices for all services provided. All services
provided to each animal involved shall be charged as of the current date including but not limited
to the following: IMP 1-collection; State Fine 1-collection, Board collection- all fees due; QT Board
collection -if applicable; Rabies Vaccination collection- if applicable; DA2PPV collection;
Bordatella collection; microchip collection; any and all medications provided to each animal; and
personnel charges. All fees will be in accordance with the COUNTY's current fee schedule.
3. Outreach Activities: CITY shall work with COUNTY to promote responsible pet ownership, lost
and found animals, mutually agreeable animal welfare programs, Spay/Neuter Services, and
through its own social media pages. If requested by CITY, the daily flat rates for vaccination clinics
or spay/neuter clinics shall be billed based actual outreach days scheduled at the rates below:
a. Vaccination or Spay/Neuter Clinic: The cost includes staff, vaccinations and microchips, free
to constituents with two hundred (200) animal cap per event for vaccination clinic OR thirty
(30) animal cap per event for spay/neuter. The clinics are billed on actual use.
Page 12 of 14
CITY OF LA QUINTA
EXHIBIT "C-1"
PAYMENT PROVISIONS
City of La Quinta ("CITY") shall compensate the County of Riverside ("COUNTY") on a monthly
basis arrears, with a monthly billing and accounting thereof by COUNTY to CITY those fees as
established by the CITY's Master Fee Schedule, as amended from time to time, and COUNTY's Board
of Supervisors' fee schedule, as amended from time to time; relative to the services to be performed
under this Agreement as follows:
Field and Shelter Services Estimate
Service
Quantity
Cost
Annually
Monthly
Full Time Animal
Control Officer
2,080
$286,790.40 ea.
$286,790.40
$23,899.20
Estimated Overtime*
139.30
$178.66/hour
$24,887.34
$2,073.95
Animal Sheltering**
1,216
$35.81/day
$43,544.96
$3,628.75
Wildlife Impounds**
29
$144.90/per
$4,202.10
$350.18
Deceased Animal Pick -Up
and Disposal**
120
$73.50/per
$8,820.00
$735.00
O&M **
233
$11.40/impound
$2,656.20
$221.35
License Processing***
1,100
$11.92 per license
$13,112.00
$1,092.67
Total Estimated Cost**
$384,013.00/FY
$32,001.10/month
*Overtime/stand-by field services $178.66 per hour (minimum of two (2) hours per call, with a two (2) hour
charge per each call).
** Cost will fluctuate based on actual overtime, wildlife calls and deceased animal pickups. Optional Services are
not included in the total.
**Rates are subject to change as adopted by the Board of Supervisors, as specified in Section III of this
Agreement.
* "License processing cost may vary based on number of licenses sold. COUNTY shall retain $11.92 for each
license sold, and remaining balance of license will be credited back to the CITY on a monthly basis.
Sheltering:
Animal Sheltering costs at the Coachella Valley Animal Campus is $35.81 per kenneling day, and
it would be billed based on actual impounds. COUNTY shall provide CITY with a monthly invoice that includes
actual impound statistics. The invoice will detail the number of animals impounded and the total number of
kenneling days, plus all other applicable fees.
Operational and Maintenance (O&M):
O&M is charged at $11.40 per stray dog or cat impound.
Page 13 of 14
Livestock and Other Impound Fees:
Large Animal Sheltering @ $21/animal (horses, ponies, cattle) per day of sheltering (additional cost billed on
actual use).
Large Animal Sheltering @ $12.60/animal (swine, goats, sheep) per day of sheltering (additional cost billed on
actual use).
Wildlife impound fee: $144.90 per impound
Deceased animal pickup fee: $73.50 per animal
Optional Services
Daily flat rates for shot clinics and/or spay and neuter bus services will be billed based on actual outreach days
scheduled. Compensation accounts for full staff time to provide service for one day. The maximum time possible
will be afforded for actual outreach activity; however actual outreach activity time will be reduced by travel and
preparation time the day of the event.
Shot Clinic or Spay and Neuter Bus Services:
$3,000 per event flat rate billed actual use**
(The cost to provide three (3) clinic services staff and one veterinarian for 9 hours, to be billed based on actual
usage as requested by CITY.
Page 14 of 14
BUSINESS SESSION ITEM NO. 2
City of La Quinta
CITY COUNCIL MEETING: October 15, 2024
STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO. 1 TO AGREEMENT WITH COUNTY
OF RIVERSIDE FOR ANIMAL SHELTER, FIELD, AND LICENSING SERVICES FOR
FISCAL YEAR 2024/25
RECOMMENDATION
Approve Amendment No. 1 to agreement
shelter, field, and licensing services for
Manager to execute the amendment.
EXECUTIVE SUMMARY
with the County of Riverside for animal
fiscal year 2024/25; and authorize City
• Since 2016, the City has contracted with Riverside County Department of Animal
Services (RCDAS) for animal shelter, field, and licensing services.
• The proposed amendment will ensure continuity of the services for fiscal year
2024/25 previously provided by RCDAS.
• All service levels remain the same, and the City will be provided quarterly reports
that are detailed in field services.
FISCAL IMPACT
The estimated cost for fiscal year (FY) 2024/25 is $384,013, this is based on the new
rates adopted by the Board of Supervisors. Compared to last year's budget, the new
estimated cost is 18% higher. The rates increase is due to full cost recovery by RCDAS.
The contract amount is included in the Code Compliance Budget, Animal Shelter Contract
Service (Account No. 101-6004-60197). Revenue from dog licensing fees collected by
the County will be credited back as a reduction on the monthly statement. In FY 2024/25,
the licensing fee revenue is estimated to be $30,000.
BACKGROUND/ANALYSIS
In 2016, the City contracted with RCDAS to provide animal services including shelter,
licensing, and field services. The contract includes a city -dedicated Animal Control
Officer, who is responsible for street patrol, related animal enforcement, and community
engagement, including but not limited to citations, animal impoundment, shelter, and
licensing services.
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Both City and RCDAS understand the importance of resident's safety and customer
service. Services are evaluated on a regular basis to add special programs based on
community needs, such as early patrols at hiking trails to encourage people to leash their
dogs.
Main services included in this agreement are:
• One full-time animal control officer,
• After-hours emergency services,
• RCDAS dog license renewals,
• Access to Coachella Valley Animal Campus Center (Thousand Palms),
• RCDAS vehicle and equipment; and
• Option for extended service hours (e.g. weekend/holidays).
Recently there is more attention on euthanasia practices from RCDAS. The City added
language to the amendment stating that euthanasia is a non -preferred option and deemed
last resort when there is no other outcome for an animal. The City is dedicated to serving
the community by hosting vaccine and spay/neuter clinics. In May 2024, the City
sponsored the mobile spay/neuter clinic that was provided by RCDAS, and another clinic
that was hosted at the Coachella Valley Animal Campus (CVAC) in August 2024. In the
months to come there will be additional organizations providing vaccine and spay/neuter
services on a consistent basis. Providing these services to the community allows animals
to have a better quality of life and reduces the number of animals that go into the shelter.
ALTERNATIVES
Council may elect not to approve this amendment at this time, which would require adding
an animal control officer position, the purchase of an animal control vehicle, and contract
sheltering and licensing services from RCDAS. An alternative is contracting with a
different organization that will provide animal sheltering, licensing, and field services,
however, this option is currently not viable, as there is no other agency in the Valley
providing these services.
Prepared by: Lisa Chastain, Public Safety Management Analyst
Approved by: Martha Mendez, Public Safety Deputy Director
Attachment: 1. First Amendment to Agreement for Animal Services with Riverside County
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