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Southstar (DCCM)CITY OF LA QUINTACONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR HIGHWAY 111 REHABILITATION Engineering Trust Into Every Project RFP No. 2022-25 NOVEMBER 18, 2024 1945 Chicago Avenue, Suite C-2, Riverside, California 92507 | 951.342.3120 | DIR No.100017294 | Southstar.DCCM.com November 18, 2024 City of La Quinta Attn: Carley Escarrega, Administrative Technician 78495 Calle Tampico La Quinta, California 92253 RE: RFP for Construction Management and Inspection Services for Highway 111 Rehabilitation Project (No.2022-25) Dear Ms. Escarrega and Selection Committee: Southstar | DCCM (DCCM) greatly appreciates the City of La Quinta (City) for granting us the opportunity to submit this proposal. The DCCM team is prepared to work under the direction of the City’s Public Works Staff to support Highway 111 Rehabilitation Project by providing Construction Management, Inspection and Public Outreach services. DCCM is the team to deliver the quality, responsiveness, innovation, and value that the City of expects. This proposal will demonstrate the turn-key benefits of working with a professional construction management team with unparalleled qualifications and experience, especially when it comes to our depth of knowledge regarding Public Works CIP projects in the Coachella Valley. DCCM intends to surpass your expectations through dedication to quality, professional integrity, and service excellence. Selecting DCCM for this contract will result in successfully completed projects, on time and within budget. Depth of Experience | For 18 years, has provided top-notch construction management and construction support services for a variety of municipalities throughout Southern California including La Quinta, Palm Springs, Palm Desert, Indio, Caltrans, the Counties of San Bernardino, Riverside, and Los Angeles and the cities of Rialto, Bellflower, Huntington Park, Corona, Riverside, Murrieta, Temecula, Santa Fe Springs, South Gate, Downey, Norwalk, La Mirada, Hemet, Ontario and Menifee. The DCCM team has extensive experience working with these agencies to deliver federally funded and/or state/locally funded public works projects. Benefits to the City of La Quinta | DCCM has provided construction management, inspection and public outreach services to many municipalities across Southern California so there will be no learning curve required for our staff. Our proposed team brings over 30 years of experience to this role. We have successfully delivered several projects to completion for various municipalities in the Coachella Valley, including providing Construction Management and Inspection services for the $13.5M La Quinta Complete Streets Project. This experience has given us an understanding of the unique challenges and requirements for completing Public Works construction projects in and surrounding La Quinta. Challenges that may include working amidst a population that fluctuates seasonally and constructing roadway projects in the extreme heat which may impact materials like asphalt and concrete from setting properly. Our combined expertise and familiarity with the region’s unique challenges make us well-equipped to handle the demands of any significant project in La Quinta. Miscellaneous | DCCM acknowledges that Addendum No. 1 released via City’s website. DCCM has no exceptions and will adhere to the provisions described in the RFP without modification. DCCM understands that the proposal and pricing shall remain valid for a period of no less than Ninety (90) days from the date of submittal. DCCM attests that all information submitted with this proposal is true and correct and any individual who will perform work for the City is free of any conflict of interest. As Southstar | DCCM’s CEO, I have the authority to bind the company in a contractual agreement with the City of La Quinta. Again, we appreciate the opportunity to submit our qualifications to you. If you have any questions, please feel free to contact me via the information in our firm profile. Sincerely, Southstar | DCCM Jason Bennecke, PE, MBA, PMP CEO / Principal-in-Charge / Project Manager Jason@Southstareng.com Firm's Background, QualiFications, and ExpEriEncE Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 1 LEGAL FIRM NAME Southstar Engineering & Consulting, Inc. PARENT COMPANY DCCM North America, LLC (DCCM) ORGANIZATIONAL STRUCTURE C-Corporation DATE OF INCORPORATION September 7th, 2006 REGISTRATIONS DIR No: 100017294 EIN No: 20-5648626 SBE No: 1738135 HEADQUARTERS 1945 Chicago Avenue, Suite C-2 Riverside, California 92507 951.342.3120 CONTACT Jason Bennecke, PE, MBA, PMP CEO/Principal-in-Charge (909) 556-8852 jbennecke@dccm.com NATIONWIDE PERSONNEL 1000+ CALIFORNIA PERSONNEL 100+ Southstar.DCCM.com HISTORY OF THE FIRM Founded in 2006, DCCM has become a beacon of engineering innovation in Southern and Central California, committed to advancing the area’s public works and transportation frameworks. Our expertise spans the gamut of infrastructure development and management, including bridges, transit systems, and local projects, underscored by a keen focus on sustainability, planning, and comprehensive design. Our reputation for flexibility and ingenuity allows us to offer bespoke solutions that precisely fit each project’s demands, guided by our core values of Quality, Value, Innovation, Responsiveness, and Trust. DCCM champions diversity, equity, and inclusiveness, drawing exceptional talent committed to not just professional excellence but also to fostering significant community values. With the backing of our fellow DCCM Divisions, DCCM has access to an immense depth of addition resources, allowing us to be trusted partners in progress, ensuring the timely and budget-conscious completion of projects, and making a lasting impact on the communities we serve. DCCM clients can be assured of the quality and professionalism of DCCM’s growing staff of 1200+ employees, with extensive in-house resources highly regarded within the infrastructure industry. DCCM project/construction managers and inspectors have assisted over 45 public agencies in the successful delivery of projects of all sizes. DCCM team members make a difference to clients and the community by continually providing superior service with the highest level of integrity. Providing client-focused services to many state and local agencies in Southern California, DCCM professionals know the critical questions to ask, and the corresponding solutions to offer. By blending innovative problem-solving skills, exceptional depth of experience, and quality supervision and inspection services, DCCM consistently completes the construction of large-scale infrastructure projects on time, within budget, and with no claims. The DCCM team has the ability to resolve challenges by offering their clients innovative solutions that are custom tailored to each project. OUR SERVICES • Construction Engineering Management • Program/Project Management • PA/ED and PS&E for water, wastewater, power, and transportation projects • Construction Inspection • Vertical planning/design and plan checking • Urban planning and design • Community Outreach • Critical Path Schedule Development • Project Budget Development & Tracking • Program Planning • Utility Relocation Management • Local Agency Coordination • Traffic Engineering • Federal Funding Expertise • Right-of-Way Delivery • GIS / Survey Mapping • Labor Compliance • FAA Section 107 GPS Drone Photogrammetry rEFErEncEs oF caliFornia govErnmEnt agEnciEs Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 2 LA QUINTA COMPLETE STREETS PROJECT Dates of Service 2020 - 2021 Agency/Client City of La Quinta Contact Bryan McKinney - Public Works Director 78495 Calle Tampico La Quinta, CA 92253 Phone 760.777.7045 Email bmckinney@laquintaca.gov SAN PABLO AVENUE STREETSCAPE PROJECT PHASES 1 & 2 (Palm Desert, CA) Dates of Service 2019 - 2021 (Completed) Agency/Client City of Palm Desert Contact Randy Bowman - Deputy Director of Public Works (Former) 74199 El Paseo Palm Desert, CA 92260 Phone 614.286.6425 Email address Rbowman@cvag.org RIVERSIDE AVENUE SOUTH STREET RECONSTRUCTION PROJECT (Rialto, CA) Dates of Service 2022 - 2023 (Completed) Agency/Client City of Rialto Contact Art Cervantes - Engineering Manager 150 S. Palm Avenue Rialto, CA 92376 Phone 909.664.7260 Email Acervantes@rialtoca.gov CLINTON KEITH EXTENSION PROJECT PHASE 3 Dates of Service 2022-2023 Agency/Client County of Riverside Transportation Department Contact Hector Davila - Deputy Director 2950 Washington St. Riverside, CA 92504 Phone 909.677.8888 Email HeDavila@rivco.org REFERENCES References from agencies DCCM is currently or has previously consulted for and completed work similar to that in scope of work contained in this RFP can be found below: EXPERIENCE WITH THE CITY OF LA QUINTA A recent example of a City of La Quinta CIP project successfully delivered by Southstar | DCCM is the $13.5M La Quinta Complete Streets Project. Southstar provided Construction Management, Inspection and Public Outreach Services throughout the duration of this project that was awarded the American Public Works Association’s Project of the Year Award in 2022 due to the innovation, dedication, and positive impact the project had on the community. rEFErEncEs oF caliFornia govErnmEnt agEnciEs Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 3 CONTACT Bryan McKinney - Public Works Director (760) 777-7045 bmckinney@laquintaca.gov The City of La Quinta invested over $13.5 million from various funding sources to construct five new roundabouts in the La Quinta Village where pedestrian, bicycle, golf cart, and automobile traffic exists. The reduced travel lanes and crosswalks added mid-block will provide pedestrians with safer access to Civic Center Park, Old Town La Quinta, and the Benjamin Franklin Elementary School. Improvements were completed in three stages throughout The Village and Cove areas. La Quinta Village is now more than just a roadway; the project location is a vibrant and inclusive way of life. Southstar provided Construction Management, Inspection and Public Outreach Services throughout the duration of this project that was awarded the American Public Works Association’s Project of the Year Award in 2022 due to the innovation, dedication, and positive impact the project had on the community. LA QUINTA COMPLETE STREETS PROJECT citY oF la Quinta | la Quinta, ca | 2020 - 2021 | proJEct cost: $13.5m complEtEd CONTACT Hector Davila Deputy Director (909) 677-8888 HeDavila@rivco.org Southstar | DCCM provided Construction Management, Inspection and Public Outreach services for the County of Riverside Transportation Department in cooperation with the City of Murrieta for this road extension project. The project continued the Clinton Keith Road Extension Project by constructing the final segment between Leon Road and State Route (SR) 79, including constructing a bridge over the French Valley Creek, in the City of Murrieta and French Valley area of Riverside County. In addition, Leon Road and Max Gilliss Road was resurfaced and traffic signal modifications were included as part of the improvements. CLINTON KEITH ROAD EXTENSION PROJECT - PHASE 3 countY oF rivErsidE transportation dEpt | murriEta, ca | 2022 - 2023 | proJEct cost: $25m City Websitelaquintaca.gov/completestreets Dedicated EmailInfo@lqcompletestreets.com Text to Sign-UpLAQUINTAVILLAGE to 22828 Social Media @VisitLaQuinta @CityofLaQuinta @CityofLaQuinta #LQcompletestreets Work Hours October 1 - April 30 Monday - Friday 7 a.m. - 5:30 p.m.May 1 - September 30Monday - Friday6 a.m. - 7 p.m. Get emails about construction work that may affect your commute, with detour information. Support your local businesses during construction. EISENHOWER DRCALLE SINALOA CALLE TAMPICO CITY OF LA QUINTA AVENIDA MONTEZUMA AVENIDA HERRERAAVENIDA MARTINEZAVENIDA MENDOZAAVENIDA VILLAAVENIDA NAVARROAVEN UE 5 2 WASHINGTON STDESERT CLUB DRAVENIDA BERMUDAAVENIDA VELASCOCALLE GUATEMALACALLE HUENEMECALLE ILOLLOCALLE JACUMBAAVENIDA LA FONDA LA QUINTA CIVIC CENTER PARK LA QUINTA COMMUNITY FITNESS CENTER LA QUINTA MUSEUM OLD TOWNLA QUINTA WELLNESS CENTER BENJAMIN FRANKLIN ELEMENTARY SCHOOL CITY HALL Stage 3: On Eisenhower Drive between Calle Sinaloa and just past Calle Tampico May 2020- October 2020 Roundabout #4: Calle Tampico at Eisenhower Drive Roundabout #5: Eisenhower Drive at Avenida Montezuma Stage 1: On Calle Tampico between Avenida Bermudasand Washington Street August 2019 - January 2020Roundabout #1: Calle Tampico at Avenida Bermudas Roundabout #2: Calle Tampico at Desert Club Stage 2: On Calle Sinaloa/Avenida 52 between EisenhowerDrive and Desert Club Drive January 2020 - May 2020 Roundabout #3: Calle Sinaloa/Avenida 52 at Avenida Bermudas CALLE HIDALGO SIGN-UP TODAY! Toll-Free Helpline 844.332.3717 Dedicated Website lqcompletestreets.com SIGN-UP TODAY! rEFErEncEs oF caliFornia govErnmEnt agEnciEs Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 4 DCCM provided Construction Management and Inspection services for the City of Rialto for the Riverside Avenue South Street Reconstruction Project. Construction started in June 2022 and was completed in June 2023. The majority of work was performed at night because Riverside Ave is a heavy-truck traffic roadway. This project was Phase 2 of the 3-phase vision for Riverside Avenue and continued to overlay and reconstruct SB and NB of Riverside Avenue from South of Interstate 10 (I-10) Bridge to South of Kline Ranch. Project included upgrades of existing and construction of new ADA-compliant curb ramps, and reconstruction of sidewalks, sidewalks, driveways, curbs, and gutters. Project included upgrades of existing and construction of new ADA- compliant curb ramps, and reconstruction of sidewalks, driveways, curbs, and gutters. At the request of the City of Rialto, DCCM designed and added two right turn lanes at Santa Ana Avenue and Resource Drive. Underground utilities were also adjusted to new roadway surface grades. RIVERSIDE AVENUE SOUTH STREET RECONSTRUCTION PROJECT citY oF rialto | rialto, ca | 2022 - 2023 | proJEct cost: $11m | complEtEd CONTACT Art Cervantes Engineering Manager (909) 664-7260 Acervantes@rialtoca.gov The San Pablo Avenue Streetscape Project Phase 1 & 2 transformed San Pablo Avenue into a key artery in a revitalized city center where walking, biking, and fun is the focus in the City of Palm Desert. Roadway lanes are being reduced to allow room for improved bikeways along San Pablo Avenue, enhanced pedestrian accommodations, new landscaping, beautification of existing community gardens, on-street parking, and a roundabout intersection at San Gorgonio Way. Project Elements included Roundabout intersection at San Gorgonio Way, Midblock Pedestrian Crossings, On-Street Bikeway, In-Street Event Space, Decorative Hardscape, Landscape and Shade Trees, Enhanced Street Lighting, Street Furniture, and Pocket Parks. Southstar | DCCM provided Construction Management, Inspection, Labor Compliance and Public Outreach Services throughout the duration of the project. CONTACT Randy Bowman Deputy Director of Public Works (Former) (614) 286-6425 Rbowman@cvag.org SAN PABLO AVENUE STREETSCAPE PROJECT PHASES 1 & 2 citY oF palm dEsErt | palm dEsErt, ca | 2019 - 2021 | proJEct cost: $20m complEtEd staFFing and proJEct organization Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 5 City of La Quinta Firm Key * Key Personnel Construction Manager / Resident Engineer *Cyrus Shahinpar, PE, CMQ/OE Construction Inspector *Ryan Brown Tyler Garrison (backup) Office Engineer/Assistant RE *Carl Short Public Outreach Manager *Vanessa Barrientos Labor Compliance *Ramon Carlos Principal-in-Charge *Jason Bennecke, PE, MBA, PMP Southstar | DCCM construction management and inspection services ORGANIZATION CHART AND PROPOSED ROSTER This organizational chart illustrates our team’s proposed roles, lines of communication and support services. Below is a roster of available staff for the City to select for the Highway 111 Rehabilitation. DCCM will be happy to meet with the City to determine the unique needs of the projects and provide recommendations from the available roster with regard to both technical expertise and availability as well as cost considerations. DCCM understands that those designated as key personnel will be available to the extent proposed for the duration of the required services and acknowledges that no person designated as “key” shall be removed or replaced without the prior written concurrence of the City of La Quinta. Availability Chart Name Role Availability Current Project Jason Bennecke, PE, MBA, PMP Principal-In-Charge As needed up to 25%I-215 Holland Road Overcrossing Cyrus Shahinpar, PE, CMQ/OE Contruction Manager / Resident Engineer Up to 100%I-215 Holland Road Overcrossing Ryan Brown Construction Inspector 100%County of San Bernardino Permit Inspection Tyler Garrison Construction Inspector (backup)As needed Huntington Park ATP Cycle 5 Carl Short Office Engineer Up to 100%Huntington Park ATP Cycle 5 Vanessa Barrientos Public Outreach Manager As needed up to 100%Various Projects Ramon Carlos Labor Compliance Officer As needed up to 100%Various Projects Explanation oF mEthodologY Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 6 PROJECT UNDERSTANDING Southstar | DCCM understands that the City of La Quinta is seeking proposals from qualified firms to provide Construction Management and Inspection Services to the City as part of the Highway 111 Rehabilitation Project. This project has an estimated construction cost of $7M and is anticipated to last 90 working days with construction expected to begin in May of 2025. The proposed rehabilitation project will require pulverizing and repaving this stretch of the six-lane highway of which The City has jurisdiction over two miles of Highway 111. This section runs through the City approximately from Monte Sereno Drive to Jefferson Street and is an extremely high traffic section of Highway 111 that features Home Depot, Costco, Ross, Best Buy and many other highly frequented businesses and restaurants. It is understood that it is vital that the businesses maintain access throughout the duration of the project and that all bus stops for Sunline are maintained or temporarily relocated. It is understood that the selected team will oversee proposed improvements that will: 1) Pulverize over 1,089,500 square feet of pavement. 2) Grind and overlay over 16,500 square feet of pavement. 3) Remove and construct 20 curb ramps with return. 4) Remove and construct over 1,000 square feet of sidewalk. 5) Remove and construct approximately 5,000 square feet of crossgutter. 6) Other ancillary construction activities associated with construction will include but not be limited to: a. Signing and striping; b. Utility adjustment; c. Removal and replacement of traffic pull boxes in place and adjusted to grade; d. Remove and relocate a PPB and Post. To complete this project, it is understood that DCCM would be required to staff and maintain City provided office space at City of La Quinta City Hall for the duration of the construction and must supply own printer/printing, phone and computers for staff. Additionally, it is understood that DCCM must be able to answer general public questions as needed regarding the street construction and make recommendations to address their concerns. Our Public Outreach team leader, Ms. Vanessa Barrientos, will maintain open lines of communication with businesses, residents and City staff. A full-time inspector will be required for the duration of the construction. If selected, DCCM understands it will be responsible for providing contract administration, construction management, construction inspection and public outreach services for the duration of the project and the City will provide surveying and materials testing support. All services shall conform with applicable City, State and Federal laws, latest versions of City Design Manuals, City Standard Plans, Caltrans manuals and policies, Caltrans Standard Specifications, Caltrans Standard Plans, and the Standard Specifications for Public Works Construction (“Greenbook”) State of California Construction Safety Orders (CalOSHA), SPPWC Standard Plans and traffic control practices as specified in the Work Area Traffic Control Handbook (WATCH), all as revised and amended. Work not covered by the manuals shall be performed in accordance with accepted professional standards. Our goal is to complete these projects in a safe, high quality, cost effective and efficient manner. We understand that the City desires a Construction Management and Inspection team who possesses outstanding problem- solving expertise and excellent communication skills with Local, State, and Federal Regulatory Agencies and the construction contractor. DCCM’s approach takes into consideration the traveling public, local and surrounding residents, surrounding businesses, and all stakeholders to ensure full satisfaction with the final Construction Management and Inspection team members. DCCM is the team to exceed the City’s expectations at every step. Explanation oF mEthodologY Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 7 ANTICIPATED ISSUES DCCM has reviewed the project documents and visited the project location. During our review, we observed that the items listed below are a few potential issues that were found with the existing conditions. These observations could be items the City might want to consider to avoid negative impact on the project schedule and budget. This project location is in an extremely busy section of Highway 111 of that features a Home Depot, Costco, Ross, Best Buy and many other highly frequented businesses, retail stores and restaurants so traffic control and public outreach will be of critical importance to complete this project on time and with minimal interference with the local businesses and residents. –Traffic Control | This is primarily street rehabilitation projects so control of traffic through the work area will be very important. A thorough traffic control plan will need to be submitted by Contractor and approved prior to start of work and then enforced during the work. –Accessibility | Access to properties, both commercial and residential, will need to be coordinated and maintained during the work with the least amount of impact to the public. A detailed schedule provided by the contractor would prove helpful in communicating with residents and businesses (especially if work is happening concurrently in other areas). Improvements outside the roadway that impede pedestrian traffic (sidewalk & ADA ramps) should be identified and safe & compliant detours should be implemented during the work. –Coordination w/Schools and Businesses | Nearby businesses and schools will need to be notified of work schedules to help determine if any special consideration is needed. Even if they are not directly in the project area, traffic detours may have an impact on commuters and pedestrians in the area. –Parking Restrictions | Limited available street parking spaces that may be partially used by contractors during construction. Our team will communicate with the contractor to coordinate the availability of parking for residents and businesses. –Construction Yard Location | The contractor may need to have a construction yard for storage of materials and equipment to prevent claims from residents. The staging area is very limited. Contractor may need to use some of the landscaped area behind the wall for equipment and material storage. –Utility Conflicts | Several utilities exist within the Project limits. Several potential conflicts are evident, and utilities may need to be protected in place or relocated. Existing utility poles and overhead lines may need to be relocated to allow for the improvements. DCCM will maintain early and sustained communication lines with all impacted utility owners and will ensure the projects are minimally impacted by utilities. –Drainage | DCCM will collaborate with contractors and City to investigate the proposed drainage components, determine the existing location, elevation, and coordinate with project engineer for any required modifications. DCCM will work with the City to have more specific details of drainage structures. Existing drainage facilities may need to be modified and/or reconstructed to maintain function and still accommodate future rain events and eliminate area flooding.. ISSUES CONCLUSION: The Highway 111 Rehabilitation Project presents several challenges, but with careful planning and collaboration, these can be effectively managed. By prioritizing safety, environmental considerations, and technical precision, the project can deliver a robust and reliable infrastructure solution for the La Quinta community. Explanation oF mEthodologY Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 8 EXISTING CONDITIONS scopE oF sErvicEs Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 9 SCOPE OF SERVICES Southstar | DCCM follows a comprehensive methodology consisting of dozens of time-tested and proven strategies for ensuring contractors working on public works capital projects for municipal agencies stay on schedule and under budget. The following tasks will be performed as part of the overall approach to providing oversight of the prime contractor to anticipate issues that may lead to unintended CCO’s and/or project delays. DCCM can provide additional value-added specialties including project management, resident engineering, structural engineering, construction management, construction administration, scheduling, labor compliance, public outreach, and construction observation/inspection. Principal-in-charge, Mr. Jason Bennecke, will be responsible for coordinating with the City to provide the staff needed for any assignment, and to execute tasks on behalf of DCCM. All services shall be in accordance with local guidelines as described in Chapter 16, “Administer Construction Contracts” of the Caltrans Local Assistance Procedures Manual, the Caltrans Construction Manual, and the Caltrans Construction Manual Supplement for Local Agency Resident Engineer, and the Greenbook. PRE-CONSTRUCTION PHASE Value Engineering | DCCM employs Value Engineering (VE) throughout the project lifecycle to enhance cost-effectiveness and maintain structural integrity. This approach minimizes costs and reduces waste by providing a clear project overview, facilitating the elimination of redundancies, and ensuring optimal material allocation. Constructability Review | Prior to project advertisement, DCCM conducts a thorough review of contract documents (PS&E) for constructability and biddability. This includes site visits, conflict assessments, staging analysis, impact assessments, plan check coordination, design discipline alignment, unit price verification, permit requirements evaluation, and discrepancy identification for the City Project Manager and Design Engineer. Engineer’s Estimates | DCCM rigorously reviews Engineer’s estimates to prevent project delays due to underestimation or inefficient fund allocation, and to track project budget and activities. Master Project Schedule | DCCM’s Resident Engineer (RE) scrutinizes the contractor’s baseline schedule for practicality and comprehensiveness. Monthly schedule updates are closely monitored, and a 3-week lookahead schedule is used to manage project progress efficiently. A parallel (as-built) schedule is maintained, and Time Impact Analysis (TIA) is conducted when required. Contract Bidding Support | DCCM administers and advertises construction bids, prepares for pre- bid meetings, manages inquiries, and coordinates responses with the City’s Design Consultant. Review and Evaluation of Bids | DCCM assists the City in reviewing and evaluating bids, ensuring compliance with contract terms, and recommending successful low bidders. Notice of Award, Agreements, and Purchase Orders are processed. Project Management | DCCM utilizes effective project control tools and procedures, closely collaborating with the contractor and City staff to ensure compliance with contract documents, efficient payment processes, and timely issue resolution. Proposed modifications or deviations are reviewed and addressed promptly. CONSTRUCTION PHASE Stakeholder Communication | Effective communication with Project stakeholders, including local residents, businesses, utility owners, and agencies, is crucial. A project-specific Public Outreach plan developed by Vanessa will ensure transparent communication. Additionally, our team will create a project-specific communication plan for stakeholders and the City. Staffing Capability | Our team possesses extensive knowledge of City, Caltrans, and federal policies and processes, eliminating any learning curve. We demonstrate adaptability to manage varying workloads effectively. Schedule Control | Schedule control encompasses baseline construction schedule submission, approval, and updates. Discrepancies between planned and actual activities will be addressed. Weekly 2-4-week look-ahead schedules will aid inspection and off-site planning. We closely monitor procurement of long lead materials and alert the City to any construction changes that might impact schedules or costs. Progress/Coordination Meetings | Our Inspector will assist in coordinating meetings with the Contractor, Designer, construction surveyor, materials inspector, and utility companies. Weekly progress meetings will be conducted, with agendas, minutes, and an issues log maintained. These meetings will cover submittals, RFIs, CCOs, and project issues. scopE oF sErvicEs Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 10 Monthly Activity Summary Report | The DCCM Inspector will provide monthly project status reports. These reports will cover budget, schedule, accomplishments, submittals, change orders, and current and anticipated work progress. Requests for Information | The DCCM team will respond to Contractor’s RFIs or route them to design engineers as needed. A weekly tracking report will be maintained and discussed in the weekly progress meeting for efficient issue resolution. Submittal Management and Review | Our team will receive and log all Contractor’s submittals. Depending on the type of submittal, it will be routed for review by the relevant team member. Responses will be documented in the submittal log, ensuring the Contractor has the necessary information for project progress. Technical and Administrative Management | DCCM will provide technical and administrative management services, oversee project activities, maintain close communication with the Client’s Project Manager and Design Engineer, and ensure comprehensive documentation. Project File Management | We will process and track project files at the job site using the agency’s filing system. Project files will include, at a minimum: • RFIs, Submittals, Proposed change orders and revisions • Cost accounting records on authorized work performed under contract unit costs and additional work performed based on actual costs of time (labor) and materials (T&M). • All contract documents including: Special Provisions; Contract / Agreement; Subcontractors Listing; Bonds; Non-Collusion Affidavit; Construction Quality Assurance (CQA); correspondence, etc. • Disadvantaged Business Enterprises (DBE) Compliance • Relevant permits and requirements from local governments or regulatory agencies • Appropriate reference specifications, standards, and standard plans • Notice to Proceed and contract time accounting procedure and documentation • Equipment and material submittal log. The construction contract shall be reviewed for submittal requirements, • and due dates shall be established based on the construction schedule. • Correspondence log • Progress payment format in compliance with City’s standards • Project personnel and emergency phone numbers • Contract change order documentation and approval procedures • Daily construction report, supplemented by daily materials sampling and testing reports prepared on printed forms • Required safety documentation and equipment • Project photograph log • Record drawing format • Progress meeting format • Pre-construction meeting format Change Orders | Change Orders can be requested by the Contractor due to field conflicts or initiated by the City for scope changes. Our team assesses merit, scope, estimated cost, and schedule impacts, providing City recommendations. We also negotiate change orders if required due to scope changes by the City. We aim to avoid unnecessary change orders and consult with the City when necessary. Payment for change orders follows a clear process. Cost Control System | Detecting and addressing construction issues early is the responsibility of all team members, especially field inspectors. Monthly progress payments are prepared for City review, covering work completed by the Contractor. Change order administration is essential for cost and schedule control. We excel in resolving issues at the lowest level and maintaining detailed project documentation to mitigate claims. Claims | Our team focuses on strong communication and relationships to minimize the need for contractor claims. In unavoidable cases, we access expert resources to minimize impacts. Review Traffic Control Plans | We review Contractor- submitted traffic control plans for safety and access. Recommendations are discussed with the City before sharing with the Contractor. Ongoing monitoring ensures compliance. THROUGH OUR METICULOUS RFI PROCESS, WE SUCCESSFULLY MONITORED AND ADAPTED TO VARIOUS FIELD CONDITIONS ON THE PRESTIGIOUS PRESIDENTS’ PLAZA IMPROVEMENTS PROJECT. BY EFFECTIVELY MANAGING THE DISCOVERY AND DESIGN OF BURIED MANMADE OBJECTS AND UTILITIES, WE DEMONSTRATED OUR ABILITY TO THINK QUICKLY ON OUR FEET AND ULTIMATELY SAVED THE AGENCY $500,000. scopE oF sErvicEs Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 11 Project Schedule | We review and approve the Contractor’s schedule, utilizing software tools. Monthly reviews against the baseline schedule help identify and mitigate potential delays. Document Control | We follow a compliant filing and document control system, documenting all communication and maintaining compliance with Caltrans and City requirements. Utility and Outside Agency Coordination | Our team alerts affected entities and coordinates closely to ensure a smooth preconstruction meeting and construction process. Site Safety | Nothing is more important than the safety of the construction team and the general public. We ensure safety compliance through plan review, monitoring, and reporting of deficiencies. Weekly safety meetings are conducted. Drainage | We inspect the construct/modify of drainage systems per requirements, standards, and contract documents. Contractor Progress Payments | We administer progress payments based on field measurements and quantities, subject to City approval. Labor Compliance | Our labor compliance officer ensures adherence to labor regulations through certified payroll review. Quality Assurance/Control | We employ skilled staff to uphold quality through careful inspection, preventing re-work, and ensuring proper testing. Federal Contract Management & Documentation | DCCM has experience in managing federally funded projects, following LAPM chapters for invoicing and documentation. Project Filing System | Files are scanned and stored digitally. Electronic data is uploaded to the City’s preferred location. SWPPP | A certified DCCM Inspector verifies water pollution control measures. Project Records | We maintain comprehensive project records in hard copy and electronic form, following Caltrans Construction Manual Logs. Office Engineering (As-needed & Applicable) | The OE assists in various project tasks, including change orders, coordinating testing, and documentation. The OE also ensures that all appropriate submittals are submitted on time. They will also coordinate all meetings necessary for specific operations. The OE is the focal point for proper and accurate project documentation on all construction projects. This role will be supervised by the Construction Manager. CONSTRUCTION INSPECTION Daily Reports | The DCCM Inspector provides daily diaries of construction progress in Caltrans format from the Caltrans Local Assistance Procedures Manual. These reports cover material quantities, construction progress photos, daily issues, accomplishments, project budget and schedule status, and other relevant details. Photo & Video Documentation | Team members use smartphones and tablets to document project activities through photos, videos, and written records, stored on a project cloud server for access. Construction Observation and Inspection | Field Inspectors play a vital role in quality control on construction projects, ensuring contractor compliance with plans and specifications. Proper documentation is essential for accurate measurement and payment records. Our team consists of seasoned construction management personnel with extensive experience in various project types. Our inspectors offer cross-training in building and facility improvements, electrical and lighting enhancements, landscaping, sewage, storm drainage, and traffic signal improvements. They have conducted inspection services for storm drain and pipeline relocation, street improvements, roadway widening, striping, traffic control, utility protection, and concrete work. They are well-versed in Caltrans Standard Specifications, Caltrans Standard Plans, the “Greenbook,” CalOSHA, and traffic control practices as specified in the Work Area Traffic Control Handbook (WATCH). Inspectors ensure the presence of appropriate agencies (City, environmental, and local) as required and promptly notify the City of any directives, recommendations, or notices from other agencies. In the field, the DCCM team diligently safeguards the City against defects and deficiencies in the contractor’s work. scopE oF sErvicEs Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 12 PUBLIC OUTREACH (BILINGUAL)(AS-NEEDED) Our public outreach support team has unrivaled experience in community outreach and public education and awareness programs. Led by Vanessa Barrientos (bilingual), our team will provide community outreach and public meeting support for the project. Our team will ensure that accurate information regarding this project reaches targeted businesses and the community in a timely, cost-effective manner. Communication platforms are always tailored to the needs of the community and businesses. Our goal is to minimize the inconvenience of the community and traveling public as they all play an important role in the success of all projects. Ms. Barrientos’s ability to communicate about design, engineering, traffic, and diverse communities makes her an asset throughout the life of the contract. Purpose | The scale of a project may warrant the need for a Public Outreach Plan (Plan), which will be the road map for stakeholders to navigate through construction and support the project. It is intended to be a working document detailing new developments, tracking the progress, and ultimately serving as the primary resource to assist the agency in successfully keeping the public informed about the project through construction. Community Outreach Goals and Objectives | This public awareness plan will help share project/ closure information, identify significant project issues, concerns and expectations. The goal of community outreach is to build trust and secure public support. Specific objectives are to: • Provide a regional-bilingual public awareness of the project and develop bilingual collateral material • Provide a consistent, two-way communications approach. • Ensure that the community understands the project need and benefits • Improve the understanding of specific stakeholder concerns by partnering with local agencies Work Plan Approach | While it would seem practical to duplicate other successful public outreach programs we have delivered for other clients, our team does not believe in the “cookie-cutter” approach. We understand each project has a unique community with varying needs, and require a public outreach program that is customized to fit the community. This approach includes research, planning, strategic implementation, and thorough evaluation with measurable objectives; all with a personal, humanized approach. Research: Our team will research, as-needed, the project’s target audience because a strong communication is key to obtaining trust. Our communication plan will correspond to the character of the project area’s community. Collateral materials will be developed to communicate efficiently to stakeholders and ensure that methods of communication meet the needs of those individuals/ groups. Planning: Based on the research above, our team will develop a draft outreach plan with effective communication tools that will be utilized as the schedule progresses. The plan will be a living document that will adjust according to the schedule and needs. Implementation: Upon the approval of the public awareness campaign plan, our team will implement elements of the outreach plan as directed by the agency. The implementation process will be primarily in the beginning of the project as it continues to develop collateral material and disseminate according to the schedule. Evaluation: As the project moves forward, task elements of the outreach plan will be evaluated from different perspectives - the level of need and the value to the project. Our monthly logs and reports will assist the agency in making this decision. scopE oF sErvicEs Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 13 POST-CONSTRUCTION PHASE The following includes activities that typically take place during the post-construction phase of work. As-Built Drawings | The DCCM team maintains a red-lined set of “As-Built” plans in the construction field office, documenting as-built conditions. These drawings are reviewed at the end of construction to ensure accurate documentation of plan changes. Following the review, they are transmitted to the designer for electronic plan set updates, including the City’s signature, and archival storage. Final Inspection and Punch-list | DCCM ensures that the final project complies with the plans, specifications, and estimate package, as well as all relevant codes, permits, and standards. Final inspections are conducted, and punch-lists of incomplete work are issued. DCCM monitors punch- list completion, coordinates final project acceptance with the City and stakeholders, closes project files, and provides as-built plans. It also assists in coordinating, completing, and filing invoicing and necessary documentation for reimbursement. Final Walkthrough | DCCM conducts final inspections, monitors punch-list completion, and issues a notice of substantial completion. A final walkthrough is scheduled and conducted with the City, Caltrans, contractors, and design engineers. DCCM coordinates any required corrections resulting from the walkthrough. Once all corrections are addressed, final project acceptance is coordinated with the City and relevant agencies and utilities. Finalized Documents | All project items, including record drawings, contract bid items, claims, change orders, and punch-list items, are finalized. Item Closeout | All open contract items are closed out and balanced, addressing item overruns and underruns. Contract Change Orders are created if necessary to adjust item prices. Proposed Final Estimate | Depending on project complexity, the DCCM Inspector can lead or assist in preparing the Proposed Final Estimate and obtain Contractor’s concurrence. This document is provided after resolving any open claims. Claims Report | The team focuses on problem- solving and documentation to avoid contractor claims. In case claims are unavoidable, DCCM can tap into expert resources to minimize impacts on project cost and schedule. The Resident Engineer prepares a Claims Report for outstanding and unresolved claims, following Caltrans Construction Manual guidelines. Project Report | A Final Project Report is created, detailing project construction, final construction cost (including management and administration), Contract Change Orders, Construction Claims, and their resolutions, along with photo and video documentation. Electronic Files | Project files, including drawings, are transmitted to the City in PDF format. Hardcopy project files are organized, labeled, and prepared for storage. Final Acceptance | DCCM recommends final acceptance of the Project once deficient work is corrected, and all contract conditions are met. A completed project is delivered to the City in compliance with plans, specifications, the estimate package, and all relevant codes, permits, and standards. PROJECT MANAGEMENT TOOLS Resources Available to Our Employees: All of our engineers and field staff are equipped with vehicles, laptops, cell phones, vehicles, safety equipment and general inspection tools. Software: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Project, Access, Adobe Acrobat/Bluebeam, Bentley Microstation and ContextCapture 3D Modeling. QUALITY CONTROL PLAN Quality Control: Maintaining high-quality standards is essential for the successful delivery of any project. We have established rigorous quality control procedures, including regular inspections, audits, and corrective action plans, to ensure that all project deliverables meet the required standards. We will continue to enforce these practices to ensure the project’s success. Risk Management: Identifying and mitigating risks early is key to avoiding project delays and cost overruns. We have developed a proactive risk management approach, which includes a thorough risk assessment at the project’s onset and regular monitoring and mitigation strategies throughout the project lifecycle. list oF complEmEntarY sErvicEs Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 14 FAA GPS Enabled Site Photography: Using our new drone equipped with a 48MP camera, DCCM’s FAA Section 107-certified pilot will conduct monthly flights over designated project areas, capturing high-resolution imagery to create an interactive 3D model of the workspace. From this model, a 2D orthophoto can be generated to scale, suitable for printing or use as a scaled background image in MicroStation. This advanced imaging technology enhances communication, mitigates risks, and minimizes potential schedule delays and cost overruns. Additionally, these images are valuable for public outreach, allowing the team to label ongoing construction tasks and post updates to the project website. The pilot has extensive experience with Bentley ContextCapture software, leveraging a robust server infrastructure. With decades of design expertise, thousands of hours in Photoshop, and FAA certification, our pilot combines skill and technology to deliver precise models and maps for our clients. ADDITIONAL SERVICES The following are additional in-house services that DCCM can offer should the City determine there is a need to help complete the project: WEEKLY UPDATE: August 3-7, 2020 • • • • Eisenhower Drive roadway Eisenhower Drive/Calle Tampico intersection • •Avenida VelascoAvenida HerreraAvenida VallejoLa Quinta Community Park Av e n i d a M a r t i n e z Avenida Montezuma Avenida BermudasDesert Club DrAvenida NavarroAve n i d a V i l l a Aveni da Vill a Washington StWashington StApartmentComplex La Quinta CommunityFitness Center Old Town La Quinta La Quinta Museum Benjamin Franklin Elementary School Village Park Animal Hospital Avenida Montezuma La Quinta Palms Realty Calle Tampico Eisenhower DriveSilverhawkApartments Avenue 50 Calle Sinaloa/Avenue 52 Calle Hidalgo ROADWAY AND INTERSECTION CLOSURE June 1 - Mid August 2020 Avenida Martinez Local Residential Access ONLY Local AccessOPEN Calle Sinaloa Linea de Ayuda Gratuita: 844.332.3717 Correo Electrónico: info@completestreets.comSitio Web: lqcompletestreets.com NEIGHBORING UTILITY WORKLook out for Coachella Valley Water District’s ongoing construction work and lane closure on Calle Tampico. Contact (760) 398-2651 Local AccessONLY Avenida MendozaLocal AccessONLY Construction Activities: Week of August 3, 2020 Continue installing landscape Set pole foundations Pour sidewalk and driveways Prepare to stripe within the closure limits On-going Closures: Toll-Free Helpline/ Linea de Ayuda Gratuita: 844.332.3717 Email/Correo Electrónico: info@completestreets.com Website/Sitio Web: lqcompletestreets.com LA QUINTA VILLAGE COMPLETE STREETS PROJECT Desert Club DriveCalle Amigo Calle Barcelona Avenida BermudasCalle Sinaloa Avenue/Avenida 52 Avenida NavarroAvenida VillaAvenida MendozaAvenida MartinezEisenhower DriveEisenhower DriveCalle Hidalgo Avenida BermudasCalle Cadiz Fire Station 32 Trailheads open/Senderos abiertos. Limits/Limites You are invited to a community meeting to learn about Stage 2 on Wednesday, February 5 at 6 p.m. Estas invitado a una reunión de la comunidad para aprender sobre la Etapa 2 del proyecto el miércoles 5 de febrero a las 6 p.m. Dates/Fechas:Mid-February 2020 - May 2020/Mediados de Febrero 2020 - Mayo 2020 La Quinta City Hall, Study Session Room. Location/Ubicación STAGE 2/ETAPA 2 On Calle Sinaloa/Avenida 52 between Eisenhower Drive and Desert Club Drive. Public Outreach Collateral Examples: Our in-house Public Outreach team can create and manage the collateral needed to successfully keep the public informed about the progress of any project. These notification methods include, but are not limited to, post cards to mail to residents, website and social media posts, fliers to hand out and phone lines to call with any questions that may arise. disclosurEs Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 15 CONFLICT OF INTEREST Southstar | DCCM has no known conflicts of interests. Throughout the contract, DCCM will ensure that prior to providing any services to any City projects, or any future added projects, that it will disclose the business relationship and propose mitigation efforts, if any, to eliminate the potential conflict(s) of interest and will submit a written request and seek the City’s consent to render the services. If a conflict of interest does exist and is found prior to performing work, DCCM will not perform services on the project. If DCCM is performing services on a project and a conflict of interest is found, DCCM will refrain from and disclose subsequent potential conflicts throughout the Term of the contract. Since DCCM may be involved in recommending financial decision making under this contract, it is understood that a Statement of Economic Interest (Form 700) is required and a completed form can be found on the following page. FINANCIAL INTERESTS AND LITIGATION Southstar | DCCM is financially stable and is not involved in bankruptcy proceedings. Southstar has recently been acquired by DCCM and has no conditions that may impede its ability to complete any projects. DCCM has no outstanding or pending complaints as determined through the Better Business Bureau, State of California Department of Consumer Affairs. DCCM also has had no litigation and/or judgments entered against it by any local, state or federal entity and has had no litigation and/or judgments entered against such entities during the past five (5) years. DCCM has no debarments by any municipal, county, state, federalor local agency. LA QUINTA COMPLETE STREETS PROJECTCity of La Quinta | La Quinta, CA | 2021 disclosurEs Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 16 Schedule C - Income, Loans, & Business Positions – schedule attached Schedule D - Income – Gifts – schedule attached Schedule E - Income – Gifts – Travel Payments – schedule attached Leaving Office: Date Left // (Check one circle.) The period covered is January 1, 2023, through the date of leaving office. The period covered is //, through the date of leaving office. Annual: The period covered is January 1, 2023, through //, through December 31, 2023. The period covered is December 31, 2023. STATEMENT OF ECONOMIC INTERESTS COVER PAGE A PUBLIC DOCUMENT I have used all reasonable diligence in preparing this statement. I have reviewed this statement and to the best of my knowledge the information contained herein and in any attached schedules is true and complete. I acknowledge this is a public document. I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Date Signed (month, day, year) 3. Type of Statement (Check at least one box) State Judge, Retired Judge, Pro Tem Judge, or Court Commissioner (Statewide Jurisdiction) (Statewide Jurisdiction) Multi-County County of City of Other 2. Jurisdiction of Office (Check at least one box) Candidate: Date of Election and office sought, if different than Part 1: Assuming Office: Date assumed // Date Initial Filing Received Filing Official Use Only Please type or print in ink. 700 FAIR POLITICAL PRACTICES COMMISSION CALIFORNIA FORM Agency Name (Do not use acronyms) Division, Board, Department, District, if applicable Your Position 1. Office, Agency, or Court NAME OF FILER (LAST) (FIRST) (MIDDLE) MAILING ADDRESS STREET CITY STATE ZIP CODE ( ) DAYTIME TELEPHONE NUMBER EMAIL ADDRESS (Business or Agency Address Recommended - Public Document) Signature (File the originally signed paper statement with your filing official.) 5. Verification ► If filing for multiple positions, list below or on an attachment. (Do not use acronyms) Agency: Position: -or- -or- None - No reportable interests on any schedule 4. Schedule Summary (required) Schedules attached Schedule A-1 - Investments – schedule attached Schedule A-2 - Investments – schedule attached Schedule B - Real Property – schedule attached ►Total number of pages including this cover page: -or- FPPC Form 700 - Cover Page (2023/2024) advice@fppc.ca.gov • 866-275-3772 • www.fppc.ca.gov Page - 5 Abuelhassan Amr Southstar Engineering &Consulting,Inc. COO Construction Management Firm N/A N/A 1 1945 Chicago Ave Unit C-2 Riverside CA 92507 951 342-3120 aabuelhassan@dccm.com 11/18/2024 attachmEnts Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 17 Page 14 of 18 ATTACHMENT 2 INSURANCE REQUIREMENTS ACKNOWLEDGEMENT Must be executed by proposer and submitted with the proposal I, ________________________________________ (name) hereby acknowledge and confirm that __________________________________ (name of company) has reviewed the City’s indemnification and minimum insurance requirements as listed in Exhibits E and F of the City’s Agreement for Contract Services (Attachment 1); and declare that insurance certificates and endorsements verifying compliance will be provided if an agreement is awarded. I am _________________________________ of ______________________________, (Title) (Company) Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence); $2,000,000 (general aggregate) Must include the following endorsements: General Liability Additional Insured General Liability Primary and Noncontributory Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Personal Auto Declaration Page if applicable Errors and Omissions Liability $1,000,000 (per claim and aggregate) Worker’s Compensation (per statutory requirements) Must include the following endorsements: Worker’s Compensation Waiver of Subrogation Worker’s Compensation Declaration of Sole Proprietor if applicable COO Southstar Engineering & Consulting, Inc. Southstar Engineering & Consulting, Inc. Amr Abuelhassan, PE, MS, QSD attachmEnts Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 18 Page 15 of 18 ATTACHMENT 3 NON-COLLUSION AFFIDAVIT FORM Must be executed by proposer and submitted with the proposal I, ________________________________________ (name) hereby declare as follows: I am _________________________________ of ______________________________, (Title) (Company) the party making the foregoing proposal, that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from proposing; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the agreement of anyone interested in the proposed agreement; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative hereto, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Proposer Signature: __________________________________________________ Proposer Name: __________________________________________________ Proposer Title: __________________________________________________ Company Name: __________________________________________________ Address: __________________________________________________ Amr Abuelhassan, PE, MS, QSD Southstar Engineering & Consulting, Inc.COO Amr Abuelhassan, PE, MS, QSD COO Southstar Engineering & Consulting, Inc. (Southstar | DCCM) 1945 Chicago Ave. Suite C-2 Riverside, CA 92507 attachmEnts Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 19 Page 16 of 18 ATTACHMENT 4 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA Must be executed by proposer and submitted with the proposal; If no addenda has been issued, mark “N/A” under Addendum No. indicating Not Applicable and sign ADDENDUM NO. SIGNATURE INDICATING RECEIPT 1 (11/7/24) APPENDIX appEndix Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 iii FIRM Southstar | DCCM EXPERIENCE 30+ years in Industry 16 years with the Firm EDUCATION Master of Business Administration, Corporate Management – California State University, San Bernardino BS, Civil Engineering – California Polytechnic University, Pomona LICENSES/REGISTRATIONS Professional Engineer, California No. 58808 – Exp. 06/30/2025 Certified Project Management Professional, PMP No. 1443915 CA Real Estate Broker License No. 01332170 CA General Building Contractor License No. B621267 BACKGROUND Mr. Bennecke has over thirty years of extensive civil engineering and management experience working on large transportation projects in different capacities. As a full- time Project Manager at Caltrans District 8 from 2008-2014, he was responsible for successfully delivering and maintaining a project portfolio worth over $50M, mostly interchange reconstruction projects in various stages of PA/ED, PS&E, and Construction. He successfully guided eleven (11) separate interchange projects in California through the project development and construction phases. His practical experience includes design of roadways, streets, street lighting, drainage channels, drainage structures, storm drains, sanitary sewers, and structural work. JASON BENNECKE, PE, MBA, PMP PRINCIPAL-IN-CHARGE / PROJECT MANAGER LA QUINTA COMPLETE STREETS IMPROVEMENT PROJECT CITY OF LA QUINTA | LA QUINTA, CA | PROJECT MANAGER Mr. Bennecke was responsible for providing project management services for this construction management, inspection, survey, and materials testing project. The project was partially funded with State Only Active Transportation Funds, and therefore we documented the Project construction and progress payments in sufficient detail to comply with Caltrans Construction Manual and the Local Assistance Procedures Manual (LAPM) requirements and as directed by the City Engineer. Careful consideration was taken to develop a construction schedule based on the approved Stage Construction plans. The construction staging and schedule was developed to minimize impacts to the businesses and school during the season (November to April) and to minimize detours and closures to keep traffic flowing at all times. As such, the Project was broken down into three phases. RIVERSIDE AVENUE SOUTH STREET RECONSTRUCTION PROJECT CITY OF RIALTO | RIALTO, CA | PROJECT MANAGER Mr. Bennecke was responsible for overseeing all construction activities along with performing all schedule preparation, review, and task analysis. Major tasks performed included Scoping, Cost Estimating, Scheduling, Budget Management, Preparation and tracking of monthly invoicing to the City and vendors involved. This project was Phase 2 of the 3 phase vision for Riverside Avenue and continued to overlay and reconstruct Riverside Avenue (South) between Interstate 10 (I-10) to Santa Ana River. Project included upgrades of existing and construction of new ADA-compliant curb ramps, and reconstruction of sidewalks, driveways, curbs, and gutters. At the request of the City of Rialto, Southstar designed and added two right turn lanes at Santa Ana Avenue and Resource Drive. Underground utilities were also adjusted to new roadway surface grades. The majority of work was performed at night because Riverside Avenue is a heavy truck traffic roadway. SAN PABLO AVE STREETSCAPE PHASES I & II PROJECTS CITY OF PALM DESERT | PALM DESERT, CA | PROJECT MANAGER Mr. Bennecke was responsible for providing project management for these two construction management and inspection services projects. The projects were fully funded with City Funds, however, Mr. Bennecke ensured to document the project construction and progress payments in sufficient detail to comply with Caltrans Construction Manual, the Construction Manual Supplement for Local agency Resident Engineers, the Local Assistance Procedures Manual (LAPM) and the Local Agency Structure Representative Guidelines requirements and as directed by the City Engineer. CALTRANS DISTRICT 8 - ON CALL PROJECT MANAGEMENT DISTRICT 8 | RIVERSIDE/SAN BERNARDINO COUNTY, CA | PROJECT MANAGER Mr. Bennecke was responsible for maintaining project portfolio of 15 separate in-house and oversight transportation improvements totaling in excess of $500 million in an effort to successfully deliver high quality projects on time and within budget. Highlights include successful delivery of ARRA-funded Bob Hope/Ramon Rd I/C project on I-10 in Coachella Valley, the Valley Way I/C reconstruction project on SR-60, completion of PA/ED for the Cajalco I/C reconstruction project on I-15, completion of PA/ED of the Clinton Keith I/C reconstruction project on I-15 in Wildomar, completion of PS&E approval for Nason improvement projects on SR-60 in Moreno Valley, and completion of the PS&E approval for the California Oaks interchange reconstruction project in City of Murrieta. appEndix Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 iv FIRM Southstar | DCCM EXPERIENCE 22 years in Industry 1 year with DCCM EDUCATION MS, Civil Engineering – California State University, Fullerton BS, Civil Engineering – California State University, Fullerton LICENSES/REGISTRATIONS Professional Engineer, California No. C62538 BACKGROUND Mr. Shahinpar is a top-performing licensed engineer with over 20 years of progressive experience and a strong track record of demonstrable success in all aspects of project design and field management. He is Honest, dependable, and dedicated self-starter with history of effectively coordinating and managing onsite construction activities to consistently lead projects to completion safely, on time, and within/under budget, while maintaining high quality. Mr. Shahinpar has been the structures rep on dozens of Southern California bridge structures, all successfully completed on-time and within budget. Assertive, hands-on natural leader who leads by example with tireless work ethic and exceptional attention to detail and does not shy away from responsibility. Cyrus is a resourceful strategic thinker adept at quickly identifying, diagnosing, and resolving problems to keep projects on track and avoid financial loss. I-215 HOLLAND ROAD OVERCROSSING CITY OF MENIFEE | MENIFEE, CA | RESIDENT ENGINEER Mr. Shahinpar is overseeing construction management activities for this project. Project scope consists of constructing roadway approaches and I-215 overcrossing at Holland Road in the City of Menifee. The bridge is a 328 foot, 3-span, cast in place, post tensioned box girder bridge and will provide 2 lanes of traffic, a bicycle path, and sidewalk in each direction. Decorative barrier rail and bridge lighting will match the recently constructed bridges at Newport and Scott Roads. Future utilities will be accommodated with 2- 18” EMWD water lines and 6- 5” SCE conduits within the bridge, and electrical and communication conduits in the sidewalks. Bridge will be founded on 36” Cast in Drilled Hole, (CIDH) piles. SR 91 REFRESH PROJECT RCTC | IRVINE, CA | ASSISTANT RE/STRUCTURES REP/CAP MANAGER Mr. Shahinpar provided design oversight and construction management services for the $12.5 million SR 91 Refresh Project for the Riverside County Transportation Commission (RCTC). Improvements include, reconstruction of bridge approach slabs and joint seals, removal and reconstruction of: soundwalls, MSE wall moment slabs and barriers, Lean Concrete Base (LCB) and Joint Planed Concrete Pavement CTPCP) and polyester overlay. Cyros inspected various drainage repair work, aesthetic repair work for existing MSE retaining walls, rock blanket slope protection and miscellaneous electrical improvements. Duties include review of design-builder submittals, Managing the inspection team for both quality control testing and independent quality assurance of construction activities and materials, document control, schedule, and cost control. Managing meetings with Owner, Caltrans and design-builder, as-builts and project closeout. LA COUNTY DEPARTMENT OF PUBLIC WORKS - BRIDGE REPLACEMENT CITY OF SANTA CLARITA | SANTA CLARITA, CA | ASSISTANT RESIDENT ENGINEER While working in Santa Ana for Psomas, he served as a consultant for the LA County Department of Public Works on bridge replacement in the City of Santa Clarita and the TRTP project for Edison in the City of Palmdale. Responsibilities included: Inspected and oversaw bridge construction, ensuring compliance of all procedures and materials with all plans, specifications, and standards. Reviewed working drawings including anchor bolt layouts, fabrication and erection plans, false work, temporary support systems, cast-in-drilled hole pile mitigation and formwork. Recorded and filed documents including daily reports, monthly pay estimates, and job expenditures. Assisted in the preparation of contract change orders (reduced change-order amounts by tens of thousands of dollars through superior negotiations), contract pay estimates, and other documents, such as responses to Construction Contractor’s claims, reports and letters related to the construction of the project. Prepared calculations, records, reports, and correspondence related to project activities, contract change orders, and claims issues. Assisted in the preparation of final as-built plans and reports. CYRUS SHAHINPAR, PE, CMQ/OE CONSTRUCTION MANAGER / RESIDENT ENGINEER appEndix Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 v FIRM Southstar | DCCM EXPERIENCE 22 years in Industry 4 years with DCCM EDUCATION High School Diploma LICENSES/REGISTRATIONS Nuclear Gauge Operator Radiation Safety Officer CESSWI (Expired) Cert #1602 QSP (Expired) Cert #22628 Caltrans certified in Hot Mix Asphalt, Soil & Aggregates, Portland Cement Concrete BACKGROUND Mr. Brown has 22 years of experience in public works construction inspection, construction management, quality assurance and geotechnical materials testing. He has been the lead inspector on over 40 projects. Mr. Brown’s experience includes road/highway construction, underground utilities, and flood control facilities. He is experienced with both Caltrans & Greenbook specifications/ standards. Specifically, he is skilled in reinforced concrete structures, sidewalks, ADA compliance, asphalt paving, mass grading and earthwork. Mr. Brown has a strong understanding of inspection methods and techniques. He is proficient in reading and interpreting plans. He is a detailed person and keeps thorough project documentation in the form of photos and daily reports. He understands the importance of communication with contractors, project management, and outside stake holders. 2020-2021 & 2021-2022 PAVEMENT REHABILITATION CITY OF YUCAIPA | YUCAIPA, CA | CONSTRUCTION INSPECTOR Mr. Brown served as construction inspector for these 18 lane miles of roadway on 49 Street segments project. The City stated that this project was the largest investment in paving the City had ever completed. Scope of work included: Mill and overlay; Header cut, petromat application, and asphalt overlay; Full depth pulverize, re-grade and asphalt pave; Pulverize, cement treatment of subgrade and asphalt pave. Supervised general contractors and subcontractors to ensure compliance with plans, specs, and requirements of each project. Maintained detailed records documents all aspects of project progress including daily and weekly reports, progress payments, contract change orders and as-built record drawings. 23/24 ADA CURB RAMP REPLACEMENT PROJECT CITY OF INDIO | INDIO, CA | CONSTRUCTION INSPECTOR Mr. Brown provided construction inspection services to the City of Indio on this Curb Ramp Replacement project. The project consisted of the removal and replacement of 48 existing non-ADA compliant curb ramps throughout 2 neighborhoods in Indio. Ramp conditions varied and some included the removal and replacement of existing PCC spandrels and cross gutters to maintain compliance as well as drainage. MONROE STREET AND AVENUE 41 TRAFFIC SIGNAL PROJECT CITY OF INDIO | INDIO, CA | CONSTRUCTION INSPECTOR Mr. Brown provided construction inspection services for this On-call Task Order. The City of Indio installed a new $478,328.40 traffic signal project at the intersection of Monroe Street and Avenue 41. The project was implemented to help calm traffic and provide safe access for vehicles turning left off Avenue 41 onto Monroe Street, in addition to installing a new traffic signal, the improvements also include reconstruction and widening of the sidewalk, construction of curb ramp, and striping modifications. RIVERSIDE AVENUE SOUTH STREET RECONSTRUCTION PROJECT CITY OF RIALTO | RIALTO, CA | CONSTRUCTION INSPECTOR Mr. Brown provided Construction Inspection services for the City of Rialto. The project continued to overlay and reconstruct Riverside Avenue (South) between Interstate 10 (I-10) to Santa Ana River. This project is Phase 2 of 3 vision for Riverside Avenue. The project is expected to last from June 2022 to June 2023. Reconstruction includes upgrades of existing and construction of new ADA- compliant curb ramps, and reconstruction of sidewalks, driveways, curbs, and gutters. Underground utilities will also be adjusted to new roadway surface grades. Majority of work was performed at night because Riverside Ave is a heavy-truck traffic roadway. HOLLAND ROAD/I-215 BRIDGE CITY OF MENIFEE | MENIFEE, CA | CONSTRUCTION INSPECTOR Mr. Brown provided construction inspection services for the Holland Road/I-215 Bridge. The work consists of installing a bridge structure, MSE walls, a roadway, and utilities. The structure will be a three span, cast-in-place prestressed (CIP/PS) concrete box girder bridge. The structure will be 328’-0” long and 82’-0” wide include parallel MSE walls will retain the approach at the east abutment and utility relocations. RYAN BROWN CONSTRUCTION/ROADWAY INSPECTOR appEndix Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 vi FIRM Southstar | DCCM EXPERIENCE 40 years in Industry <1 years with DCCM EDUCATION Construction Management Certificate – University of California, Riverside BACKGROUND Mr. Short’s experience includes 23 years in General Contracting which included scheduling, budgeting, contract management, office management, materials procurement, and public/private relations. Experience also includes 17 Years in Demolition Industry managing, estimating, and scheduling projects. This included project startup and closeout on all projects to ensure smooth transitions from start to finish. During his 40 years in the industry, Mr. Short has become well versed in Toll/Expressway projects, Caltrans coordination, O&M experience, project scheduling/coordination, conflict resolution and public relations. Throughout the course of projects, he has been involved in day-to-day operations which included management of scheduling, materials and sub-contractors to ensure the project completion was achieved on time. CALTRANS, ROUTE 210, SEGMENT 8 CALTRANS DISTRICT 8 | PROJECT MANAGER / ADMINISTRATOR Mr. Short provided Project Management and Administration services for this $25M Caltrans District 8 project that consisted of Constructing 3 new bridges, storm drain systems, mass excavation, roadway grading, concrete paving, and Concrete Barrier Rail. VAN BUREN BLVD. OVERCROSSING CITY OF RIVERSIDE | RIVERSIDE, CA | PROJECT MANAGER / ADMINISTRATOR Mr. Short provided Project Management and Administration services for this $30M project in the City of Riverside that consisted of Construction of 2 new bridges, retaining walls, ramp construction, storm drain systems, barrier rail, curb and gutter, fencing, sidewalk and asphalt paving. I-10 JEFFERSON STREET INTERCHANGE PROJECT COUNTY OF RIVERSIDE | INDIO, CA | PROJECT ADMINISTRATOR Mr. Short provided Project Administration services for this $42M County of Riverside project that consisted of over 400,000 CY of import, storm drain systems, bridge construction, barrier rail, landscape, fencing, sidewalk and asphalt paving all with multiple staging challenges. PLACENTIA AVENUE WIDENING AND RAMP CONSTRUCTION RIVERSIDE COUNTY TRANSPORTATION COMMISSION | PERRIS, CA | PROJECT MANAGER / ADMINISTRATOR Mr. Short provided Project Management and Administration services for this $42M project in the City of Perris that consisted of over import, storm drain systems, bridge widening, barrier rail, landscape, fencing, sidewalk and asphalt including many traffic staging operations to accommodate the public. This project also included day to day relations with the SCRRA Railroad. CARL SHORT OFFICE ENGINEER / ASSISTANT RESIDENT ENGINEER appEndix Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 vii FIRM Southstar | DCCM EXPERIENCE 18 years in Industry 9 years with the Firm EDUCATION BS, Criminal Justice – California State University, San Bernardino AWARDS ASCE OC Branch Awards | Construction Project of the Year Gold Award, MarCom Awards | Communication Program Finalist, Public Relations Society of America, 50th Prism Awards, Community Relations BACKGROUND Vanessa Barrientos has over 18 years of develop and execute tailored public awareness campaigns for over $3.4 billion high-profile infrastructure projects with a cost- effective approach by establishing goals, objectives and budgets. She encourages open conversation and facilitating the access of project information. Top priorities are safety and engaging the community in an open conversation and facilitating the access of project information. Her unique approach to public outreach strains from her experience as a Caltrans Traffic Management Center Liaison, Assistant Project Manager for Caltrans Stream-Lined Oversight Projects, and as an Office Engineer. These assignments enhanced her communication skills – affording her the capability of communicating with Engineers - turn around and decode technical project information to the general public for continuous support throughout the life of the project. LA QUINTA COMPLETE STREETS MULTI-STAGE PROJECT CITY OF LA QUINTA | LA QUINTA, CA | PUBLIC OUTREACH LEAD Ms. Barrientos served as the lead Community Outreach Representative for a project that is constructing five new roundabouts. These roundabouts will accommodate pedestrian, bicycle, golf cart, and automobile traffic. Her responsibilities included developing a community outreach plan, creating a dedicated website and hotline, implementing TEXT to Sign-Up, producing construction maps, establishing project branding, issuing construction notices, conducting business outreach, producing collateral materials, providing monthly aerial photos and bitables videos, and canvassing. She coordinates with several project partners, including the City Project Manager, City PIO, Contractor, Resident Engineer, Old Town La Quinta, Benjamin Franklin Elementary School, Bus Transit, Business Owners, and field staff. Ms. Barrientos attends weekly construction meetings, reviews the schedule, and develops tailored outreach services for each construction activity. SAN PABLO AVENUE STREETSCAPE PHASE 1 AND 2 PROJECTS CITY OF PALM DESERT | PALM DESERT, CA | PUBLIC OUTREACH LEAD Ms. Barrientos was the lead Community Outreach Representative for a project that aimed to transform San Pablo Avenue into a key artery in a revitalized city center. The focus of the project was to encourage walking, biking, and fun in the City of Palm Desert. Ms. Barrientos’ responsibilities included creating a community outreach plan, designing a dedicated website, setting up a hotline, creating project branding, sending out construction notices, conducting business outreach, enabling TEXT to Sign-Up, creating construction maps, designing collateral material, taking monthly aerial photos, creating bitable videos and canvassing. She worked with various Project Partners such as the City Project Manager, Contractor, Resident Engineer, CVWD, Business Owners and field staff, and attended weekly construction meetings. She reviewed the schedule and developed tailored outreach services for each construction activity. PRESIDENTS’ PLAZA EAST AND WEST CITY OF PALM DESERT | PALM DESERT, CA | PUBLIC OUTREACH LEAD Developed and executed a bilingual Public Awareness Campaign that included Community Meetings, Emergency Responders Meeting, Weekly Project Progress Videos, Branding, Collateral Material, Dedicated Website/ Webpage Content, Local Helpline Number, Graphics, Translation (Written/Oral), Construction Notices, PowerPoint Presentations and hand delivery of notices. Partnered with over 140 Businesses combined, City Hall Staff, Parks and Recreation, College of the Desert, El Paseo Business Improvement District and residents of the City. RESURFACING IMPROVEMENT PROJECTS COUNTY OF RIVERSIDE | RIVERSIDE COUNTY, CA | PUBLIC OUTREACH LEAD Ms. Barrientos provided Bilingual Public Outreach services to the County of Riverside for various resurfacing improvement projects. Her responsibilities include as-needed tailored public awareness plans including, branding, collateral material, maps, project videos, translation, construction meetings, and door-to- door communication on the following projects: • Mission Lakes Blvd Resurfacing Project • Little Morongo Blvd Resurfacing Project • Langlois Rd Resurfacing Project • Dillon Rd Resurfacing Project • Bubbling Wells Resurfacing Project • Carver Track Sidewalk Safety Improvement Project VANESSA BARRIENTOS PUBLIC OUTREACH MANAGER appEndix Southstar | DCCM | Response to City of La Quinta, RFP No. 2022-25 | November 18, 2024 viii FIRM Southstar | DCCM EXPERIENCE 22 years in Industry 12 years with DCCM SKIILS Bilingual – Spanish Contract Administration BACKGROUND Mr. Ramon Carlos, Jr. has been a labor compliance officer since 2002 to present with the public sector as well as private sector. He served as a Labor Compliance officer with Caltrans from 2002-2010. From 2010-2016 he served as the Disadvantaged Business Enterprise Program Managed for Caltrans where he overseen the goal setting of Federal contracts and participated in good faith effort review committee. He takes on highly challenging positions and projects, and with his energy, initiative, and ability to implement and administer programs, delivers successful assignments that have built his reputation in our industry as one of the best labor compliance officers in the Inland Empire. Ramon utilizes Labor Compliance Software programs. His experienced includes Davis-Bacon, State of California Prevailing Wage, Section 3 compliance monitoring services for Community Development Department Housing and Neighborhood Development Division: California Labor Code Sections 1720-1815 and applicable CCRs Title 8. His experience also includes diverse types of funding, including, but not limited to Prop 84, CDBG, ARRA, Prop 1, State, Federal and many more. He enforces the new laws of SB854 and DIR monitoring. He also is tasked with monitoring Skilled and Trained Workforce and DBE goal setting and participation. He has also provided in-person training to local agencies on labor compliance and its regulations and requirements and goal setting. I-215 HOLLAND RD OVERCROSSING AND CENTRAL PARK AMPHITHEATRE PROJECTS CITY OF MENIFEE | MENIFEE, CA | LABOR COMPLIANCE OFFICER Labor Compliance Officer responsible for managing labor compliance effort, evaluates, monitors, and enforces prevailing wage requirements on various construction projects. Conducted onsite interviews to determine wages paid to workers and prevailing wage compliance orientations with subcontractors being monitored on the awarded task order, to ensure their understanding of prevailing wage requirements and their prevailing wage obligation. Maintained all labor compliance records, helped field personnel and Contractors, conducted field interviews and investigations. BIKE LANE GAP CLOSURE PROJECT CITY OF SEAL BEACH | SEAL BEACH, CA | LABOR COMPLIANCE OFFICER Enforcing prevailing wage on project that consist of about twelve different contractors performing work. Attended pre-construction meetings to provide contractors and their subcontractors with informational materials and requirements regarding labor compliance standards and to review the labor compliance standards applicable to each project. Ensures that their licenses are current and active with the California State Contractor’s License Board, and they are not on a federal debarment list. Conducts Employee Interviews at jobsite, provides Payroll Analysis with different funding sources, cross-checks payrolls with Diaries ensuring classifications and hours are correct, notify the State of delinquent or inadequate payrolls, ensures SB854 uploads to Department of Industrial Relations, prepare and submit all monthly, semi-annual and final reports, apprentice certification and tracking per DAS Requirements, verifies Union deposits, and training fees to California Apprenticeship Council. MADISON AVE STREET IMPROVEMENTS CITY OF INDIO | INDIO, CA | LABOR COMPLIANCE OFFICER Enforced labor code to about six different contractors who performed work. Labor Compliance Officer responsible for managing labor compliance effort, evaluates, monitors, and enforces prevailing wage requirements on various construction projects. Conducted onsite interviews to determine wages paid to workers and prevailing wage compliance orientations with subcontractors being monitored on the awarded task order, to ensure their understanding of prevailing wage requirements and their prevailing wage obligation. I-15 CONGESTION RELIEF IMPROVEMENT PROJECT CITY OF TEMECULA | TEMECULA, CA | LABOR COMPLIANCE OFFICER The Labor Compliance task consists of reviewing payrolls for prime and subcontractors. Enforcing Prevailing wage and Labor Code 1720-1815. Interact with prime on addressing deficiencies and correcting. Project consist of up to twenty different contractors, working crews of approximately 120 employees. I provide monthly reports to all stakeholders addressing potential findings. RAMON CARLOS LABOR COMPLIANCE OFFICER