SPEV 2024-0015 Ironman 70.3 Triathlon Race 2024 (11.21.2024)-CALIFORNIA -
November 21, 2024
CASE NUMBER
Special Event Permit 2024-0015
ACTIVITY/EVENT
IRONMAN — 2024
December 7-8, 2024
Lake Cahuilla Regional Park and local roads
APPLICANT
Ryan Jewell
Ironman
3407 W Martin Luther King Blvd, Ste 100
Tampa, FL 33607
APPROVAL
The Design and Development Department has reviewed your request for Special Event Permit
2024-0015, IRONMAN 70.3 Indian Wells - La Quinta triathlon event on December 7-8, 2024.
Pursuant to LQMC Section 9.100.130 (Special Events — Nonresidential), your permit is approved
based on the following Findings:
A. The event will not be detrimental to the health, safety and general welfare of the
community in the area of the proposed event. The swimming portion of the event will be
located entirely within Lake Cahuilla Recreation Area with the bicycling portion extending
offsite onto adjoining roads within the City of La Quinta and continuing into unincorporated
areas of Riverside County. The running portion, athlete's village, and finish line will be
located outside of the City of La Quinta, at the Indian Wells Tennis Gardens. The
temporary event will provide traffic control to minimize disruption to the community's
residents and businesses.
B. There is adequate area to conduct the event and to accommodate the anticipated
attendance.
C. Sufficient parking will be provided for the anticipated attendance. Parking will be at the
Indian Wells Tennis Gardens. The applicant will have a phased equipment drop-off plan
at Lake Cahuilla Recreation Area on Saturday, December 7, 2024.
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D. Food service operations, medical facilities, solid waste facilities, sewage disposal
methods and potable water service have been provided.
E. Fire protection plans and facilities have been provided to the satisfaction of the Fire
Marshal subject to the attached Fire Department conditions of approval.
F. Security plans, including security staffing levels, and facilities have been provided to the
satisfaction of the La Quinta Police Department, per separate agreements with the
Riverside County Sheriffs Department.
G. Public roadways providing access to the event are capable of accommodating the
anticipated traffic volumes in a reasonable and safe manner with minimal disruption to
local traffic circulation. The applicant -provided traffic control plan was approved by the
City Traffic Engineer and will manage traffic and ensure safety throughout the event.
CONDITIONS OF APPROVAL
Completion/confirmation prior to start of the event:
1. The applicant shall obtain all other applicable permits, if required, from the appropriate
agencies (i.e. Fire Department, Building Department, Police Department, Alcohol
Beverage Control, etc.). This includes applicable permits and contracts secured from City
of Indian Wells, City of Indio, Riverside County Sherriff's Department, County of
Riverside, and California Highway Patrol.
2. The applicant shall obtain and adhere to an encroachment permit for the traffic control
plan off-site signs and traffic controls placed within the City's right-of-way. Encroachment
permit will include requirements for insurance that shall be provided by the applicant.
Please contact Amy Yu at (760)777-7047 for assistance on obtaining an encroachment
permit.
3. All vendors conducting business in the City of La Quinta shall obtain a City Business
License prior to event.
4. If ground excavations are required, please contact Underground Service Alert (USA) at
1-800-227-2600 or 1-800-422-4133. This service is free of charge provided USA is given
a two-day notice prior to commencement of work.
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5. The applicant shall provide notification of each event to all affected communities and
residents, per the notification plan and information that has been provided to staff and is
on file. This notification shall happen in a timely manner and to the satisfaction of the
Community Resources Department and City Manager.
6. The applicant shall adhere to any conditions of approval, requirements, and fees required
by the County of Riverside Fire Department (Attached).
7 The Design and Development Director may modify Conditions of Approval regarding
operational conditions should it be determined, the proposed uses or conditions under
which the events are being operated or maintained is detrimental to the public health,
welfare, or materially injurious to property, improvements or other uses in proximity to the
subject property, or if the subject property is operated or maintained so as to constitute a
public nuisance.
Completion/confirmation during the event:
8. The set-up and operation of the events shall be consistent with the attached exhibits and
event information on file.
9. Security and volunteer personnel shall be easily identifiable to the public by the provision
of uniformed personnel. Any designated private security personnel must be licensed by
the State of California and possess a valid private security license.
10. Certain areas providing access to the event area are public and, as such, general public
access may not be denied or restricted in any manner that extends beyond the limits of
this event as approved.
11. The applicant shall conform to the City's Noise Ordinance (Municipal Code Section
9.100.210) and specifically the following noise limitations during the event:
Before 10:OOpm: Sixty-five decibels (65 dB(A))
After 10:OOpm: Fifty decibels (50 dB(A))
If the noise consists entirely of impact noise, speech or music, or any combination thereof,
each of the noise levels specific above shall be reduced by five dB(A).
12. Portable generators shall be shielded to prevent accidental contact with the public.
Extension cords shall be ground -secured to prevent tripping. Any lighting shall be directed
away from surrounding roadways and surrounding residential properties. No spot or
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searchlights are permitted.
13. Surrounding roadways and intersections shall remain readily accessible for passage of
emergency response vehicles and private vehicles.
14. The event is subject to spot inspections by the Police Department and/or City staff to
ensure compliance with the conditions of this letter.
Completion/confirmation after the conclusion of the event (if necessary):
15. The event route and any sites used shall be left clean and in its original manner after the
event. Temporary trash receptacles shall be provided in and around the event areas. All
event areas shall be left free of debris at the end of each day's activities, and after the
event concludes.
16. All signage shall be removed after event, or each sign is subject to a $50.00 fine.
Removal of signs shall happen by end of day December 8, 2024. Contact the Code
Compliance Division at (760) 777-7050 if you have any questions regarding the removal
of signage.
17. The City of La Quinta Police department reserves the right to bill the event sponsor for
any lost police time, equipment, and/or any unforeseen loss that may occur due to the
event that requires police action.
18. Any damage to public hardscape caused by this event shall be repaired as directed by
the City Engineer. This includes but is not limited to sidewalks, curb and gutter,
landscaping, and pavement especially within the surrounding public streets.
FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION
By holding this outdoor event, the applicant agrees to indemnify, defend and hold harmless the
City of La Quinta ("the City"), its agents, officers and employees from any claim, action or
proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The
City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall
promptly notify the applicant of any claim, action or preceding and shall cooperate fully in the
defense.
The City may elect to add Conditions to this application request to mitigate any problems that
arise not previously addressed herein. The City of La Quinta reserves the right to revoke,
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suspend or void this permit at any time. This decision may be appealed to the Planning
Commission, provided the written appeal and filing fee of $1,575.00 are submitted to this
Department within 15 calendar days. Please contact this office should you wish to file an appeal,
and we will assist you in that regard.
1
Scott Nespor, Senior Planner
Design and Development Department
Attachments: Fire Department Conditions of Approval
Approved Plans
Cc: Danny Castro; Director, Design and Development Department
CAL FIRE - RIVERSIDE UNIT
RIVERSIDE COUNTY FIRE DEPARTMENT
SILL VVEISE-t —
OFFICE OF THE FIRE MARSHAL — LA QUINTA
78495 Calle Tampico, La Quinta, CA 92253 • Phone (760) 777-7078
• www.rvcfire.org
November 18, 2024
Ryan Jarrell
Re: Special Event Permit - Ironman Triathlon
SPEV2024-0015 /Lake Cahuilla
c,i.IEoatitn
The application for the above referenced permit was reviewed and approved by the Riverside
County Fire Department with the following conditions.
During athlete check-in on Saturday, December 7, traffic control personnel shall monitor vehicle
traffic. If Jefferson Street becomes congested with vehicles, to the point where traffic obstructs
access to the Quarry residential community, then traffic control personnel shall halt vehicles
heading West on Avenue 58, at the point before the road narrows (near Stone Creek Way) until
they determine that there is no vehicle congestion on Jefferson Street that impacts quick access
to the Quarry residential community.
Chris Cox — Supervising Fire Marshal
SPEV2024-001 5
1:49:27 PM
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OUR MISSION:
GREAT RACES
IRONMAN seeks to organize the best races in the world.
IRONMAN events capture the imagination of people around the world. We strive to produce races that athletes are proud to havecompleted
and to create experiences they never stop talking about. Our races are the most prestigious in every sector that we participate.
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RACE WEEK
SCHEDULE
OVERVIEW
• IRONMAN TRAILERS ARRIVE BY: SATURDAY NOV 30TH
• SUPPLY/SHIP WEEK: DECEMBER 2 - 9
• ATHLETE VILLAGE SETUP: DECEMBER 3 @ 8 AM
• TRANSITION SETUP BEGINS: TUESDAY DECEMBER 3
• SWIM START/FINSH SETUP BEGINS: TUESDAY DEC. 3
• SWIM COURSE SETUP BEGINS: MONDAY DECEMBER 2
• FINISH LINE SETUP BEGINS: THURSDAY DECEMBER 5
• BIKE COURSE SETUP BEGINS: WEDNESDAY DECEMBER 4
• RUN COURSE SETUP BEGINS: WEDNESDAY DEMBER 4
IRONMAN °
Race Day Event Timeline — Based on 7 AM Start time
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Location
First Athlete
7:00 AM
Last Athlete
8:00 AM
Swim Start
Swim Finish
7:22 AM
9:10 AM
Bike Start
7:26 AM
9:15 AM
Bike 28 Miles
8:23 AM
9:32 AM
Bike Finish
9:23 AM
12:45 PM
Run Start
9:23 AM
12:45 PM
Run 6.55 Miles
8:59 AM
2:16 PM
Finish Line
10:35 AM
4:30 PM
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LA QUINTA
T1—Overview
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Shuttle Drop-
Off/Staging for
Return Shuttle
Bike Rack Breakdown
Total Rows = 6
Racks Per Row = 49
Bikes Per Rack = 8
Total Bikes = 2,352
Total Registered as of 11/7 = 2,285
Swi m
Start
AG Acclimation Area ONLY
NO PRACTICE SWIM
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Medical 20z20
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Bike Out
Gear Racks
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Staging
SWIM COURSE
1.2 MILE
• Number of Swim Staff Needed: 6
• Special Vehicle Requirement: YES
• 6 Boats
• Jurisdictions for Swim Course:
• AMR
• CAL FIRE
• CHP
• RIVERSIDE CO. SHERIFFS DEPARTMENT
• Time of First On Course: 7:00 AM
• Time of Last Athlete Starting Course: 8:00 AM
• Time of First Athlete in Transition: 7:22 AM
• Time of Swim Cut Off: 09:10 AM
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BIKE COURSE
56 MILE COURSE
3 AID STATIONS
• Number of Bike Staff Needed: 5
• Special Vehicle Requirement: No
• Traffic Control Company: TBD
• Jurisdictions on the Bike Course:
o CHP
o RIVERSIDE CO. SHERIFFS DEPART
• Number of Aid Stations: 3
• Medical Support
o AMR
o CAL FIRE
• Time of First Bike On Course: 7:22 AM
• Time of Last Bike Starting Course: 9:15 AM
• Time of First Bike in Transition: 9:23 AM
• Time of Last Bike in Transition: 12:35 PM
• Time of Bike Cut Off: 12:35 PM
• Intermediate Bike Cut -Off Times/Locations: TBD
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Bike Rack B eakdown
Total Rows = 7
Racks Per Row = 40
Bikes Per Rack = 8
Total Bikes = 2,240
Total Registered as of 11/7 = 2,285
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Medical
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Main Medical
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INDIAN WELLS
LA QUINTA
CAL FIRE / RIVERSIDE FIRE PARKING SUBMITTAL FOR LAKE
CAHUILLA DECEMBER 7, 2024
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PARKING PLAN
OBJECTIVES for Saturday,
December 7th. Mandatory
Equipment Drop Off Day.
• To space athlete flow throughout the
day.
• To provide easy access for medical
services and/or law enforcement, if
needed.
• To minimize traffic conditions in and
around the surrounding residential
communities.
• To reduce the impact on the Lake
Cahuilla Veterans Regional Park.
Resources Provided by
I RO N MAN To Execute
Saturdays Parking Plan.
• Earlier Start Time for Athletes
• Mandatory Check -In Times.
o 750 Athletes Per Check -In Time
■ 9am-10:30 am
■ 11 am -12:30 pm
■ 1pm-2:30 pm
■ 3pm-5 pm
• Traffic Control Personal
o For Control and Overflow
• Two Phase Parking Plan
• Traffic Flow
Lal ajwill-
2X FLAGGERS
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PARKING PHASE PLAN
• PHASE ONE
o 9 am START TIME
o ATHLETE ARRIVAL TIME
■ 9amtollam
■ ll amto12:30pm
o PARKING ZONES A & B
■ All CARS PARKED NOSE IN.
• PHASE TWO
o ATHLETE ARRIVAL TIME
■ 1 pm to 3 pm
■ 3 pm to 5 pm
o PARKING ZONES A, B, &C
• Parking Plan Staffing
o IRONMAN Staff
o IRONMAN Volunteers (10)
o 4 Traffic Control Flaggers
PARKING ZONE A
PARKING ZONE B
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514:1 I
P IF
EMERGENCY ACCESS TO LAKE
CAHUILLA (if needed).
If access to Lake Cahuilla is show due to
athlete traffic and first responders need to
be present, the south gate to the lake will
be available for use.
Our traffic control team will take actions to
provide access to the entrance if needed.
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