2024 CVAG - Reimbursement Agrmt Amendment 3 - Dune Palms Bridge Project 2011-05MEMORANDUM
DATE: December 17, 2024
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CALIFORNIA
TO: Jon McMillen, City Manager
FROM: Carley Escarrega, Administrative Technician
RE: CVAG - Amendment 3 Reimbursement Agreement - Dune Palms Bridge Project 2011-05
Please list the Contracting Party/ Vendor Name, any change orders or amendments, and the type of services to be provided. Make
sure to list any related Project No. and Project Name.
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1
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Authority to execute this agreement is based upon:
Approved by City Council on December 17, 2024 Consent Item 4
City Manager's signing authority provided under the City's Purchasing & Contracting Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for
temporary employment positions.
Department Director's or Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less.
Procurement Method (one must apply):
Bid RFP n RFQ 3 written informal bids
Sole Source
Select Source [7 Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
Agreement payment will be charged to Account No.: N/A
Agreement term: Start Date 12/17/2024 12/05/2025
Amount of Agreement, Amendment, Change Order, etc.:
End Date
$ 26,706 Increase
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount, not individual
Amendments or Change Orders!
Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: N/A Date:
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant
FPPC regulation 18701(2)
Business License No. N/A
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Expires:
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
78495 Calle Tampico I La Quinta, California 92253 1760.777,7000 I www.laquintaca,gov
Contract No. CVAG-99-340-03
Project: Dune Palms Road Bridge Over Whitewater River
AMENDMENT NUMBER THREE
TO THE REIMBURSEMENT AGREEMENT
BY AND BETWEEN CVAG AND THE CITY OF LA QUINTA
PROJECT TO DESIGN AND CONSTRUCT A NEW DUNE PALMS ROAD BRIDGE OVER
THE WHITEWATER RIVER
THIS AMENDMENT NUMBER THREE, effective this 2nd day of December 2024, by and
between the City of La Quinta (lead Agency) and the Coachella Valley Association of
Governments, a California joint powers agency, (CVAG), and is made with reference to the
following background and circumstances:
Amendment Number Three to the Reimbursement Agreement provides for CVAG to pay the
regional share of the Dune Palms Road Bridge project in the amount of $26,706, inclusive of
improvements related to the widening of Dune Palms Road from Highway 111 to the bridge
limits.
Amendment Number Three also extends time trigger to December 5, 2025.
Summary of CVAG costs
Previously authorized and obligated:
Original Reimbursement Agreement (December 2003) $1,506,750
Amendment Number One (September 2016) $1,862,250
Amendment Number Two (December 2021) $3,888,480
Amendment Number Three (December 2024) $ 26,706
Total CVAG Not -to -Exceed $7,284,186
Consistent with CVAG Policy 21-02, this amendment shall be executed with the use of
electronic or digital signatures in order to be in effect.
All other provisions in the original Reimbursement Agreement for the Dune Palms Road Bridge
Project over the Whitewater River, as well as previously approved amendments, shall remain
in full force and effect.
Contract No. CVAG-99-340-03
Project: Dune Palms Road Bridge Over Whitewater River
The parties hereto have caused this Amendment Number Three to be executed by their duly
authorized representatives on the above -referenced date.
ATTEST: AGENCY:
CITY OF LA QUINTA
By: jon mcmillen (Dec 18, 2024 17:15 PST) By:
Jon McMillen, City Manager Linda Evans, Mayor
CVAG
By: Tom Kirk (Dec 3, 2024 11:26 PST) By: cvag chair (Dec 2, 2024 18:12 PST)
Tom Kirk, Executive Director Ted Weill, CVAG Chair
0Cai &Kra
- CALIFORNIA -
October 18, 2024
Jonathan Hoy
Director of Transportation
Coachella Valley Association of Governments
74-199 El Paseo, Suite 100
Palm Desert, CA 92260
Subject: Request for Increased Arterial Program Funding for the Dune Palms Road Bridge
Spanning the Whitewater River
Dear Mr. Hoy,
The City of La Quinta respectfully requests the Coachella Valley Association of Governments
(CVAG) approve Amendment No. 3 to the Agency Reimbursement Agreement between the City
of La Quinta and CVAG for the widening of Dune Palms Road from Highway 111 to the bridge
limits, increasing the Regional Arterial Program Funding Contribution for the new Bridge from
$5,395,230 to $5,421,936 an increase of $26,706. It also requests Amendment No. 3 extend the
term of the Agency Reimbursement Agreement through December 2025.
CVAG previously authorized and obligated the following:
Original Reimbursement Agreement, dated 12-03-2003 $1,506,750
Amendment 1, Dune Palms Road Widening North (Completed as
Separate Project) dated 09-16-2016 $1,862,250
Amendment 2, Dune Palms Bridge Improvements, dated 12-06-2021 $3,888,480
Total CVAG Funding Authorization to date: $7,257,480
Phase
Estimated Cost for
Bridge Project
Federal Funding
(Caltrans-HBP)
Non -Participating
Plus Local Share
Engineering/Design
$2,050,000
$1,549,275
$500,725
Right of Way
$1,570,554
$1,166,825
$403,729
Construction
$21,760,704
$16,610,884
$5,149,820
Const. Engineering
$2,764,651
$2,491,632
$273,019
Utility Agreement
(IID)
$65,750
$65,750
Contingency
$1,852,584.00
$1,661,088
$191,496
Total Costs:
$30,064,243.00
$23,479,704
$6,584,539
Caltrans-HBP Funding Share:
$23,479,704
City of La Quinta Funding Share:
$1,093,003
18495 Calle 'ample') 1 La quina, California 9225317E31717000 I www.laquin[aea.gov
0Cai &Kra
- CALIFORNIA -
*CVAG Funding Share:
$5,421,936
CVWD Funding Share:
$69,600
Total Cost:
$30,064,243
*CVAG's Funding Share includes 100% of the requested CV Link Project Components
estimated at $2,142,930.00.
The new bridge project is partially funded with Surface Transportation Program (STP) funds
through the State's Highway Bridge Program (HBP). The HBP will now provide 88.53%, up to
$23,479,704, toward "participating costs" associated with the proposed all weather bridge
spanning the Whitewater River on Dune Palms Road.
The increased project costs of the bridge are due to the City of La Quinta having the opportunity
to widen Dune Palms Road. The widening would bring Dune Palms Road to its ultimate roadway
condition. The segment of roadway is included in the CVAG TPPS, and would allow for better
bicycle, pedestrian and NEV access to the CV Link.
The City of La Quinta appreciates CVAG's consideration of increasing the Regional Arterial
Program funding contribution toward the proposed new bridge on Dune Palms Road Spanning
the Coachella Valley Storm Water Channel.
Please feel free to contact Bryan McKinney, P.E., Public Works Director/City Engineer, at
(760) 777-7045 if you have questions or if the City can assist in expediting our funding request.
Sincerely,
Bryan McKinney, P.E.
Public Works Director/City Engineer
18495 Calle 'ample') 1 La quints, Caliturnia 9225317fi0.M./000 I www.laquintaea.gov
CVAG-99-340-03 Amend No. 3 Dune Palmes
Bridge- final
Final Audit Report
2024-12-19
Created: 2024-11-28
By: Veronica Lopez (vlopez@cvag.org)
Status: Signed
Transaction ID: CBJCHBCAABAAnuIJkOGkR4dM7_gXkwOQIeQiTzbynL8Y
"CVAG-99-340-03 Amend No. 3 Dune Palmes Bridge- final" Hist
ory
Document created by Veronica Lopez (vlopez@cvag.org)
2024-11-28 - 0:55:51 AM GMT- IP address: 76.53.51.98
Document emailed to CVAG Chair Ted Weill (cvagchair@cvag.org) for signature
2024-11-28 - 1:04:21 AM GMT
Email viewed by CVAG Chair Ted Weill (cvagchair@cvag.org)
2024-11-28 - 2:15:05 AM GMT- IP address: 66.74.7.100
Signer CVAG Chair Ted Weill (cvagchair@cvag.org) entered name at signing as cvag chair
2024-12-03 - 2:12:45 AM GMT- IP address: 76.53.51.98
o Document e -signed offline by cvag chair (cvagchair@cvag.org)
Signature Date: 2024-12-03 - 2:12:47 AM GMT - Time Source: device
As recorded by : eSignManagerForAndroidvlApp
Offline document signing event synchronized and recorded
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Document emailed to Tom Kirk (tkirk@cvag.org) for signature
2024-12-03 - 4:14:22 PM GMT
Email viewed by Tom Kirk (tkirk@cvag.org)
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Document e -signed by Tom Kirk (tkirk@cvag.org)
Signature Date: 2024-12-03 - 7:26:48 PM GMT - Time Source: server- IP address: 76.53.51.98
el Adobe Acrobat Sign
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v_ Signer levans@laquintaca.gov entered name at signing as Linda Evans
2024-12-19 - 0:35:44 AM GMT- IP address: 47.158.121.189
E1 Document e -signed by Linda Evans (levans@laquintaca.gov)
Signature Date: 2024-12-19 - 0:35:46 AM GMT - Time Source: server- IP address: 47.158.121.189
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�r} Signer jmcmillen@laquintaca.gov entered name at signing as jon mcmillen
2024-12-19 - 1:15:03 AM GMT- IP address: 47.176.173.154
too_ Document e -signed by jon mcmillen (jmcmillen@laquintaca.gov)
Signature Date: 2024-12-19 - 1:15:05 AM GMT - Time Source: server- IP address: 47.176.173.154
Agreement completed.
2024-12-19 - 1:15:05 AM GMT
el Adobe Acrobat Sign
City of La Quinta
CITY COUNCIL MEETING: December 17, 2024
STAFF REPORT
CONSENT CALENDAR ITEM NO. 4
AGENDP APPROVE AMENDMENT NO. 3 TO REIMBURSEMENT
AGREEMENT WITH COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS FOR
DUNE PALMS ROAD BRIDGE IMPROVEMENT PROJECT NO. 2011-05
RECOMMENDATION
Approve Amendment No. 3 to the Reimbursement Agreement with Coachella Valley
Association of Governments, for the Dune Palms Road Bridge Improvement Project No.
2011-05; and authorize the City Manager to execute the amendment.
EXECUTIVE SUMMARY
• The Dune Palms Road Bridge Project (Project) (Attachment 1) is currently in
construction to replace the existing low water crossing with an all-weather access
bridge on Dune Palms Road at the Coachella Valley Storm Water Channel
(CVSWC).
• In 2013, the City entered into a Reimbursement Agreement (Agreement) with
Coachella Valley Association of Governments (CVAG) which provided 75% of the
local share of costs; the Agreement was amended in 2016 and 2021 via
Amendments 1 and 2 respectively, increasing the total not exceed amount of
CVAG's reimbursement to the City.
• The proposed Amendment No. 3 allows for the increase of CVAG's regional share
of the Project in the amount of $26,706 and extends the Agreement term through
December 5, 2025 (Attachment 2).
FISCAL IMPACT
The Project has a current approved budget of $29,756,245. This project is funded through
a combination of the following sources:
Caltrans-HBP Funding Share:
$23,123,203
City of La Quinta Funding Share:
$1,168,212
CVAG Funding Share including Amendments No. 1 & 2:
$5,395,230
CVAG Amendment No. 3:
$26,706
CVWD Funding Share:
$69,600
Revised Total Cost:
$29,782,951
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BACKGROUND/ANALYSIS
The Project is currently in construction to replace the existing low water crossing with an
all-weather access bridge on Dune Palms Road at the CVSWC. Widening Dune Palms
Road between the bridge and Highway 111 would bring it to its ultimate roadway
condition, however, it requires additional funding. The specified segment of roadway is
included in the CVAG Transportation Project Prioritization Study.
In 2013, the City entered into the Agreement with CVAG which provided 75% of the local
share of costs for a total not to exceed amount of $1,506,750. In 2016, Amendment 1
increased the amount by $1,862,250 and extended roadway construction from the bridge
to Blackhawk Way, and in 2021 Amendment 2 increased it by $3,888,4840 to include
improvements related to the alternative transportation route CV Link, for the total not
exceed amount of $7,257,480.
The proposed Amendment No. 3, which was approved by CVAG's Executive Committee
on December 2, 2024, increases CVAG's regional share of the Project by $26,706 to
cover the costs of the road widening, and extends the Agreement term through December
5, 2025.
ALTERNATIVES
Staff does not recommend an alternative.
Prepared by:
Approved by:
Carley Escarrega, Administrative Technician
Bryan McKinney, P.E., Public Works Director/City Engineer
Attachments: 1. Vicinity Map
2. Reimbursement Agreement Amendment No. 3 with CVAG
48
Dune Palms Bridge
ATTACHMENT 1
Vicinity Map or'
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