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SPEV 2024-0019 AM/EX Golf Tournament 2025 - PGA West - Stadium (12.27.2024)ta Owkra C:A7_TFOFLNr 1 - December 27, 2024 CASE NUMBER Special Event Permit 2024-0019 ACTIVITY/EVENT The American Express Golf Tournament January 13 — January 19, 2025 La Quinta Country Club PGA West's Nicklaus Tournament Course Stadium Course at PGA West APPLICANT Tucker Mitchell Sportfive Golf LLC 7077 E Marilyn Road Suite 140 Scottsdale AZ, 85254 APPROVAL The Design and Development Department has reviewed and approved Special Event Permit 2024-0019, pursuant to LQMC 9.100.130 (Special Events — Nonresidential), your permit is approved based on the following Findings: A. The event, as conditioned, will not be detrimental to the health, safety and general welfare of the community in the area of the proposed event. B. There is adequate area to conduct the event and to accommodate the anticipated attendance, as conditioned. C. Sufficient parking will be provided for the anticipated attendance. D. Food service operations, medical facilities, solid waste facilities, sewage disposal methods and potable water service have been provided. E. Fire protection plans and facilities have been provided to the satisfaction of the fire marshal. ta owkra CALTFOFLNr.i F. Security plans and facilities have been provided to the satisfaction of the sheriff. G. Public roadways providing access to the event are capable of accommodating the anticipated traffic volumes in a reasonable and safe manner with minimal disruption to local traffic circulation. The applicant -provided traffic control plan was approved by the City Traffic Engineer and will manage traffic and ensure safety throughout the event. This approval authorizes the applicant to conduct the event pursuant to compliance with all conditions of approval of this permit and does not constitute approval of the necessary building, fire and encroachment permits, or other permits as necessary. The applicant must obtain any permits, as required below, in order to physically set up the event. CONDITIONS OF APPROVAL Completion/confirmation prior to start of the event: 1. The applicant agrees to indemnify, defend and hold harmless the City of La Quinta ("the City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or preceding and shall cooperate fully in the defense. 2. The applicant shall obtain all other applicable permits, if required, from the appropriate agencies (i.e. Fire Department, Building Department, Police Department, Alcohol Beverage Control, etc.). This includes applicable permits and contracts secured from City of Indian Wells, City of Indio, Riverside County Sherriff's Department, County of Riverside, and California Highway Patrol. 3. The applicant shall provide notification of the event to Home Owners Associations within 500 feet of event site, including PGA West, La Quinta Country Club, Hideaway, Madison Club, Citrus, and any other residential developments to be affected by event and traffic control, at least fourteen (14) days prior to the event, by December 31, 2024. Notification shall include date, time, event scope, contact information, and traffic plans. Proof of notification shall be provided to the Design and Development Department by January 7, 2025 and shall include the following: a) a map showing all properties within a minimum 500-foot radius of subject property, ta Owkra y CALTFOFLNr.i b) a typed list of all property owners and their mailing address within a 500-foot radius, and all residents/tenants of said properties, c) photographic evidence of addressed envelopes, d) copy of the written notification, and e) signed affidavit by the applicant that notices have been mailed or delivered. These items may be emailed to the Planning Division at Plan ning�LaQuintaCA.gov. Please provide the case number with correspondence. 4. The applicant shall finalize and adhere to contract between applicant and Riverside County Sheriff's Department for Police presence throughout event. Contract shall be finalized no later than thirty (30) days prior to event. 5. A Special Inspection Permit will be required for TV towers, tent structures (over 400sf if tent has walls, over 700sf if no walls), tent platforms/grandstands, and generators. Plans and layouts complying with ICC-300 and structural calculations are required for review and approval - note: a structural observation by the engineer of record is required of the completed structures and its review and approval by the Building Division prior to occupancy. 6. All attached Conditions of Approval issued by County of Riverside Fire Department shall be complied with. 7. The applicant shall provide copies of their contracts with traffic, security and crowd control companies for review and approval by the Fire Department and Sheriff Department. Such contracts shall be approved and finalized no later than twenty (20) days prior to event. 8. The applicant shall obtain and adhere to an encroachment permit for the traffic control plan off -site signs and traffic controls placed within the City's right-of-way. Encroachment Permit will include requirements for insurance that shall be provided by the applicant. Please contact Amy Yu at (760)777-7047 for assistance on obtaining an Encroachment Permit. 9. All vendors conducting business in the City of La Quinta shall obtain a City Business License prior to event. 10. If ground excavations are required, please contact Underground Service Alert (USA) at 1-800-227-2600 or 1-800-422-4133. This service is free of charge provided USA is given a two-day notice prior to commencement of work. ta 0aigra 11. The applicant shall adhere to any conditions of approval, requirements, and fees required by the County of Riverside Fire Department (Attached). 12. The Design and Development Director may modify Conditions of Approval regarding operational conditions should it be determined, the proposed uses or conditions under which the events are being operated or maintained is detrimental to the public health, welfare, or materially injurious to property, improvements or other uses in proximity to the subject property, or if the subject property is operated or maintained so as to constitute a public nuisance. Completion/confirmation during the event: 13. The set-up and operation of the events shall be consistent with the attached exhibits and event information on file. 14. Security and volunteer personnel shall be easily identifiable to the public by the provision of uniformed personnel. Any designated private security personnel must be licensed by the State of California and possess a valid private security license. 15. Certain areas providing access to the event area are public and, as such, general public access may not be denied or restricted in any manner that extends beyond the limits of this event as approved. 16. The use of amplified equipment for music presentations is permitted, provided that all provisions of the City of La Quinta's Noise Ordinance (LQMC 9.100.210) are complied with. 17. The use of amplified equipment for a music concert on Friday January 17, 2025 and Saturday, January 18, 2025 from 5:00 p.m. — 8:00 p.m. each day is permitted, along with sound checks occurring between 4:00 p.m. and 5:30 p.m. on Friday and Saturday, provided that all provisions of the City of La Quinta's Noise Ordinance (LQMC 9.100.210) are complied with, with the exception of the Noise Standard temporarily being raised from 60 dB(A) to 85 dB(A) for the neighboring homes and the applicant shall implement noise limiters, gates, or compressors per technology mitigation measure #2 from the noise study dated January 12, 2018 and on file. If the noise consists entirely of impact noise, speech or music, or any combination thereof, each of the noise levels specific above shall be reduced by five dB(A). ta Owkra CALTFOFLNr.i 18. Portable generators shall be shielded to prevent accidental contact with the public. Extension cords shall be ground -secured to prevent tripping. Any lighting shall be directed away from surrounding roadways and surrounding residential properties. No spot or searchlights are permitted. 19. Surrounding roadways and intersections shall remain readily accessible for passage of emergency response vehicles and private vehicles. 20. The event is subject to spot inspections by the Police Department and/or City staff to ensure compliance with the conditions of this letter. Completion/confirmation after the conclusion of the event (if necessa 21. The event route and any sites used shall be left clean and in its original manner after the event. Temporary trash receptacles shall be provided in and around the event areas. All event areas shall be left free of debris at the end of each day's activities, and after the event concludes. 22. All signage shall be removed after event, or each sign is subject to a $50.00 fine. Removal of signs shall happen by end of day January 20, 2025. Contact the Code Compliance Division at (760) 777-7050 if you have any questions regarding the removal of signage. 23. The City of La Quinta Police department reserves the right to bill the event sponsor for any lost police time, equipment, and/or any unforeseen loss that may occur due to the event that requires police action. 24. Any damage to public hardscape caused by this event shall be repaired as directed by the City Engineer. This includes but is not limited to sidewalks, curb and gutter, landscaping, and pavement especially within the surrounding public streets. FINAL ACKNOWLEDGEMENT/CONTACT INFORMATION By holding this outdoor event, the applicant agrees to indemnify, defend and hold harmless the City of La Quinta ("the City"), its agents, officers and employees from any claim, action or proceeding to attack, set aside, void, or annul the approval of this temporary use permit. The City of La Quinta shall have sole discretion in selecting its defense counsel. The City shall promptly notify the applicant of any claim, action or preceding and shall cooperate fully in the ta QWkr(V C:A7_TFOFLNr 1 - defense. The City may elect to add Conditions to this application request to mitigate any problems that arise not previously addressed herein. The City of La Quinta reserves the right to revoke, suspend or void this permit at any time. This decision may be appealed to the Planning Commission, provided the written appeal and filing fee of $1,575.00 are submitted to this Department within 15 calendar days of this approval. Please contact this office should you wish to file an appeal, and we will assist you in that regard. Sijifredo Fernandez, Associate Planner Design and Development Department Attachments: Fire Department Conditions of Approval Approved Plans Cc: Danny Castro; Director, Design and Development Department THE AMERICAN EXPRESS The American Express is a PGA TOUR golf tournament that will be hosted in La Quinta, CA from January 13 - January 191h, 2025. This special event just celebrated 65 years last year and look forward to many more years in this beautiful city. The event features the use of 3 premier golf courses: La Quinta Country Club, PGA West's Nicklaus Tournament Course, and the Stadium Course at PGA West. The tournament hosts 156 PGA Tour professional players, as well as 156 amateur players that make up the 4 days of competition. The American Express hosts a Monday Pro AM at La Quinta Country Club, which will be closed to the public. The event also hosts a pro am on Wednesday at the Stadium course, which features many of the events sponsors. The competition days are Thursday - Sunday, with a champion being crowned at the conclusion of the Sunday round. The event will feature many different food options, with many being local to the Coachella Valley. A very spectator friendly tournament, there are multiple ticket offerings providing a unique experience for all who attend. The American Express is open to spectators on Thursday - Sunday, but closed prior to that for practice rounds. In addition to being able to watch world class golf, the event also hosts two concerts on Friday and Saturday night, with past names like Stevie Nicks, Maroon 5 playing for golf and music fans alike. Hosting both a golf tournament as well as concert has proved to be an experience that many people enjoy in the past, and we anticipate the same passionate Coachella Valley spectators and fans to come support again. All golf tickets are also concert tickets so at the conclusion of golf on Friday and Saturday, you can Tournament Dates: January 13 - 19, 2 02 5. Operations Director: Tucker Mitchell, (208) 559 5219 THE AMERICAN EXPRESS'" R • l-� ,. pod YMEWr 2025 TOURNAMENT SITE PLANS PGA PGA WEST —STADIUM COURSE }l a a, C 30 w r�.r�ri i,r { 1 1. 1J 1 i a 1*■ 1:4 1, ■■MIN i s .T . *: 13 ) . ■ . . 11 N 2 4 . N Q Atv } •rgoo 1 I �► 1..44 � ;,.tY7,.. All ri r 2 HOLE PAR PRO M AM M HDCP W AM mom®ao© . �OUT 36 3583 3U7 �® �0� 'mIt Lor a1 IN 36 3576 3152 2687 NICKLAUS TOURNAMENT COURSE �.51 MOON * 00l � 1 IV iir ,'#err ;'ra w , ua*I I-' .:'►4y ,����e � ��A R������'RI�� iij. I C- � R _ ��• �wTY'�.J FM WON�. s� oil A&ZI �- LQCC HOLE 1. ( PRO M 0.M h1 HQCi' NfY1 AN! �IDG F' y�:p f (' ` •� j� T� r j •r FE ir = y 1. OUT 36 3401 3150 2686 � 00 71 1 A�i�'It' `C * ' ..: •; IN 36 3576 3152 2767 � ti, ti .•� �. ��$' ` �'Fyp`' � rz } ��.ti�_ .�' y s Ir br i�ir� . IL - -._ 1 m -4 1� - =---: JErrr-BOON ST 7,7 L-D SPORTFIVE M THE AMERICAN SPORTFIVE EXPRESS" BUILD DETAILS t Tenting 3m X 6m Ticket Services 3m x 3m Accessibility Services Tent W71M Flooring �. Signage platform at entrance for American Express branding I ette rs Signage • Full facade branding on entry and exit • American Express letters • Directional column Power • Magnetometers under facade • POS and ticket computers • Lighted entry way and shuttle loading/unloading zones 10/ 16/202 4 10/16/2024 10/16/2024 m THE AMERICAN SPORTFIVE EXPRESS" BUILD DETAILS Tenting • 12m X 12m Caddie HQ • 3m X 6m Media flash Tent • 6m x 3m First aid Flooring • 42' x 42' Floor Si na e • Proffesional Caddie H Q gable • First Aid Gable Power • HVAC in Caddie Tent, • Basic power for lighting, TVs • RR trailer • Niclaus Scoring Trailer Access • Professional PGA tour players, Professional Caddies, and TOUR staff only THE AMERICAN SPORTFIVE EXPRESS" l. r a� va e!s j - - - �t 2)w)w, — — - - - _ �l I -�. : /l � _ . _ A 10/16/2024 11 THE AMERICAN SPORTFIVE EXPRESS' PROFESSIONAL BUILD DETAILS Tenting -� • 18m X 30m Amateur & Professional Player Lounge Flooring • One uniform floor for all elements • 10' Concert Viewing Deck on front of structure Signage • OneFlight gable for amateur dining & lounge • Professional Player Lounge Gable - ""$�- 10. • Hospitality ID sign Power • HVAC in stretching tent, locker room, professional player & amateur lounges • Basic power for lighting, bar services, and TVs die Access • Professional PGA tour players - -, • Amateur pro am players A • PGA TOUR staff THE AMERICAN SPORTFIVE EXPRESS' PROFESSIONAL LOCKER ROOM AND TOUR PLAYER PERFORMANCE CENTER BUILD DETAILS -- - l — Tenting • 9m X 9m Stretching Tent (PGA TOUR) • 15m X 12m Locker Room Tent • 12m X 12m Professional Player Dining Tent • 18m X 12m Amateur Dining Tent Flooring • One uniform floor for all elements • 91' X 42' locker room and stretching floor • Walkway from locker room floor to amateur and professional lounges Signage • OneFlight gable for amateur dining & lounge • Hospitality ID sign Power • HVAC professional player & amateur lounges -_ Basic power for lighting, bar services, and TVs Access • Professional PGA tour players and Amateur players THE SPORTFIVE AMERICAhI :.. BUILD DETAILS - -- --- Tenting • 9m X 24m Flooring • One uniform floor for all elements • 91' X 42' locker room and stretching floor Signage • None Power • HVAC • Basic power for lighting, bar services, and TVs Access • Strict access for American Express pro -am players and guests 10/16/2024 THE AMERICAN SPORTFIVE EXPRESS` = BUILD DETAILS Tenti n • 12m X 12m Merchandisetent • (3) 6m X 6m Concession tents • 6m X 12m Patriots outpost tent Flooring • 42' X 42' Merchandise Floor • 24' X 62' Concession Floor • Patriots Outpost: 42' X 43' Signage • Custom gable for Patriot's outpost • The Turn entrance Arch • Directional column • Custom concession menu facades on concession tents Power • Basic concession tent power for lighting • POS counter Access • Patriots Outpost: general spectators with government ID • The Turn: general spectators 10/16/2024 THE M AMERICAN SPORTFIVE EXPRESS'" r 10/16/2024 BUILD DETAILS Tenting • 15m x 36m (50' X 120') fully enclosed tent • Glass walls on front facing 18 green • 6m X 9m (20' X 30') kitchen prep tent Flooring • One uniform floor for all elements • 3 tiered green facing seating with wing that spans the green • 3 sets of stairs for entry, with a ramp for ADA access Signage • Custom Wealthspire gable • Custom branded entrance arch • Full interior package containing soft seating, two center bars, and ceiling liner Power • HVAC temperature control inside tented area • Basic power drops for TVs, bars and tent lighting Restrooms • (2) Restroom trailer with private access for Champions Club guests Access • Daily and weekly Champions Club ticket THE M AMERICAN SPORTFIVE EXPRESS' BUILD DETAILS Tenting • 6m x 36m (20' X 120') open air structure Flooring • One uniform floor for all elements • Fan deck style elevated floor • 3 sets of stairs for entry, with a ramp for ADA access Signage • Custom Casamigos Deck gable • Hospitality Entrance ID sign Power • Basic power drops for TVs, bars and tent lighting Access • Open to all spectators M THE AMERICAN EXPRESS" k 1�: r ��DC] i -snnn^ -� rrr nn nr-rrnrrrrnwrexr 10/16/2024 BUILD DETAILS Tenting • 6m X 24m Members tent Flooring • 36' X 84' floor • 3 tiers of sitting drink rail Signage • Custom gable for "The Bunker" • Hospitality ID Power • Basic power for lighting and bar service Access • PGA West members and guests, tournament staff SPORTFIVE M THE AMERICAN SPORTFIVE EXPRESS" 0 BUILD DETAILS Tenting • (2) 3m x 12m with cut fabric in center to connect Flooring • 35' X 114' floor • 2 Tiers of tip up seats Signage • Custom gable for ExamWorks • Hospitality ID with Exam Works Logo Power • Basic power for lighting and bar service • Open to the public Access THE M AMERICAN SPORTFIVE EXPRESS' BUILD DETAILS Tentine • 15m X 30m (50' X 100') fully enclosed tent structure • 6m X 6m food prep on North side of structure Floorine • One uniform floor for all elements • 52' X 102' VHQ floor with a 24' X 24' food prep area • Stairs at both entrances, with a ADA ramp on south side of structure Signage • Spotlight 29 custom gable • Hospitality ID sign Power • HVAC in main VHQtent • Basic power for lighting, bar services, and TVs Access • Volunteers of the event, tournament staff 21 M THE AMERICAN SPORTFIVE EXPRESS" BUILD DETAILS Tentine • 15m X 30m (50' X 80') fully enclosed tent structure • 6m X 6m food prep on North side of structure Floorine • One uniform floor for all elements • 52' X 102' VHQ floor with a 24' X 24' food prep area • Stairs at both entrances, with a ADA ramp on south side of structure Signage • Tournament Merchandise Custom Gable • Hospitality ID sign Power • HVAC in main VHQtent • Basic power for lighting, bar services, and TVs Access • Volunteers of the event, tournament staff m THE AMERICAN SPORTFIVE EXPRESS I. 1n/lFhn24 A i pwl-� THE M AMERICAN SPORTFIVE EXPRESS' BUILD DETAILS Tenting • (2) 15m X 12m wing tents • 18m X 30m Flooring • Double tiered structure with 38 suites for hospitality clients • YPO group on right wing with slightly different table array Signage • Custom Club Alcatraz gable on tented wing portions • Custom entrance arch Power • Basic power for lighting, bar services, and TVs Access • Hospitality guests with Club Alcatraz tickets 10/16/2024 24 M THE AMERICAN EXPRESS" BUILD DETAILS Tentine • 9m with 3m porch X 21m open air tent • Kitchen access for proof staff Floorine • 2-tiered structure with tip up style seats Signage • Custom blue Amex gable • Hospitality ID sign next to entrance Power • Basic power for lighting, bar services, and TVs Access • Strict access for American Express guests only a�71 J Ifs It1d 7+w� 10/16/2024 SPORTFIVE THE M AMERICAN SPORTFIVE EXPRESS' BUILD DETAILS Tenting • 6m X 30m open air tent Flooring • 36' X 102' single tier floor • Standing bar rail on green side Furniture • 1 Bar in north side of venue • Scattered cocktail tables throughout Signage • Custom gable for Beers Fore Birdies with Michelob Ultra logo • Hospitality Entrance ID Power • Basic concession tent power for lighting, TVs, and POS • Open to all spectators 10/16/2024 Access THE ' AMERICAN SPORTFIVE EXPRESS' 17 GREEN - BEERS O. BIRDIES BUILD DETAILS Tenting - 6m X 30m open air tent Flooring • 36' X 102' single tier floor • Standing bar rail on green side tw Furniture • 1 Bar in north side of venue • Scattered cocktail tables throughout Signage • Custom gable for Beers Fore Birdies with Michelob Ultra logo RAMP • Hospitality Entrance ID + _-exir Power Basic concession tent power for lighting, TVs, and POS •� �� �• � � Access • ' Open to all spectators .dcdrdrdrd�drd drdddaaa�a�a�a�a��a�� ���� a�r� 10/16/2024 M THE AMERICAN SPORTFIVE EXPRESS" BUILD DETA"' S Tenting • 12m X 12m open air tent structure. 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' NINIC T %.w F r.: lb o A TdAV160, r + VOW STAKE & ROPE PLAN - NICKLAUS TOURNAMENT COURSE .,m -qm=r%,-W-a FM L "4-6 ii I C cl • - � •'r }tC G:��,y1 (lLJ: SPORTFIVE 39 THE 0 EXPRESS ~—~-^^---^' �� T"L SPORTFIVE AM E RICAN � m EXPRESS" 4MERICAN SPORTFIVE R ` EXPRESS" Untitled Map -r•�lo :r dpavrlplru rr tq. yaarr rnop Ei. 4 l t r T- L*Q." 4 PGA WE57 Pa Dye Sl dwm r•_.w r THE R� AMERICAN EXPRESS SPORTFIVE Stadium 18 Generators 4W ti Ak N -.-- I THE R� AMERICAN EXPRESS SPORTFIVE L ovend i PC3n WE5T Pat. D" 5tadlum C--.