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2025 01 21 CouncilCITY COUNCIL AGENDA Page 1 of 8 JANUARY 21, 2025 CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBER 78495 Calle Tampico, La Quinta REGULAR MEETING ON TUESDAY, JANUARY 21, 2025 3:00 P.M. CLOSED SESSION | 4:00 P.M. OPEN SESSION Members of the public may listen to this meeting by tuning-in live via www.laquintaca.gov/livemeetings. CALL TO ORDER ROLL CALL: Councilmembers: Fitzpatrick, McGarrey, Peña, Sanchez, and Mayor Evans PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda pursuant to the “Public Comments – Instructions” listed at the end of the agenda. The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)]. CONFIRMATION OF AGENDA CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION; PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9; CASES NAMES AND NUMBERS – MULTIPLE (listed below, all in U.S. Bankruptcy Court, District of Delaware) CASE NAME: CASE NUMBER SilverRock Development Company, LLC 24-11647 SilverRock Lifestyle Residences, LLC 24-11648 SilverRock Lodging, LLC 24-11650 SilverRock Luxury Residences, LLC 24-11652 SilverRock Phase I, LLC 24-11654 RGC PA 789, LLC 24-11657 City Council agendas and staff reports are available on the City’s web page: www.LaQuintaCA.gov CITY COUNCIL AGENDA Page 2 of 8 JANUARY 21, 2025 2. CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF SECTION 54956.9 NAME OF CASE: IN RE: HARRY LANGDON (RIVERSIDE COUNTY SUPERIOR COURT) CASE NO. CVPS2408081 RECESS TO CLOSED SESSION RECONVENE AT 4:00 P.M. REPORT ON ACTION(S) TAKEN IN CLOSED SESSION PLEDGE OF ALLEGIANCE PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA At this time, members of the public may address the City Council on any matter not listed on the agenda pursuant to the “Public Comments – Instructions” listed at the end of the agenda. The City Council values your comments; however, in accordance with State law, no action shall be taken on any item not appearing on the agenda unless it is an emergency item authorized by the Brown Act [Government Code § 54954.2(b)]. ANNOUNCEMENTS, PRESENTATIONS, AND WRITTEN COMMUNICATIONS 1. SILVERROCK (FORMERLY TALUS) DEVELOPMENT PROJECT – STATUS UPDATE 2. AMERICAN PUBLIC WORKS ASSOCIATION SOUTHERN CALIFORNIA CHAPTER – AWARDED THE 2024 PROJECT OF THE YEAR B.E.S.T (BUILDING EXCELLENCE, SHAPING TOMORROW) AWARD TO THE CITY OF LA QUINTA FOR THE LA QUINTA LANDSCAPE RENOVATION IMPROVEMENTS PROJECT NO. 2016-03 CONSENT CALENDAR NOTE: Consent Calendar items are routine in nature and can be approved by one motion. PAGE 1. APPROVE COUNCIL MEETING MINUTES OF DECEMBER 3, 2024 9 2. APPROVE COUNCIL SPECIAL MEETING MINUTES OF DECEMBER 11, 2024 25 3. APPROVE COUNCIL MEETING MINUTES OF DECEMBER 17, 2024 31 4. APPROVE COUNCIL SPECIAL MEETING MINUTES OF JANUARY 6, 2025 41 5. APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE HIGHWAY 111 PAVEMENT REHABILITATION PROJECT NO. 2022-25 43 CITY COUNCIL AGENDA Page 3 of 8 JANUARY 21, 2025 6. RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED OCTOBER 31, 2024 47 7. APPROVED DEMAND REGISTERS DATED DECEMBER 13, 20, AND 27, 2024 53 8. APPROVE DEMAND REGISTERS FOR SOUTHERN CALIFORNIA GAS COMPANY DATED OCTOBER 11, NOVEMBER 8, AND DECEMBER 13, 2024 79 9. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH RY+AO FOR DESIGN SERVICES FOR CITY HALL DRAINAGE IMPROVEMENTS PROJECT NO. 2024-04 87 BUSINESS SESSION PAGE 127 303 STUDY SESSION PAGE 1.DISCUSS LA QUINTA YOUTH COLLECTIVE PROGRAM 309 PUBLIC HEARINGS – 5:00 p.m. or thereafter For all Public Hearings on the agenda, a completed “Request to Speak” form must be filed with the City Clerk prior to consideration of that item; comments are limited to three (3) minutes (approximately 350 words). Any person may submit written comments to the City Council prior to the public hearing and/or may appear and be heard in support of or opposition to the project(s) at the time of the public hearing. If you challenge a project(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing or in written correspondence delivered to the City at or prior to the public hearing. PAGE 1. ADOPT RESOLUTION TO APPROVE SITE DEVELOPMENT PERMIT 2024- 0001 FOR 14 SINGLE-FAMILY RESIDENTIAL UNITS AND INTRODUCE FOR FIRST READING AN ORDINANCE APPROVING DEVELOPMENT AGREEMENT 2024-0001 TO ESTABLISH THE RESPONSIBILITIES OF THE DEVELOPER FOR BRAVO ESTATES (TENTATIVE TRACT MAP 31852); CEQA: 335 1. APPROVE: (1) PROGRAMMING STUDY OF THE LA QUINTA MAINTENANCE AND OPERATIONS YARD PROJECT NO. 2018-05, AND (2) AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES WITH RY+AO FOR PHASE 2 PROJECT PRELIMINARY DESIGN 2. ADOPT RESOLUTION AUTHORIZING THE CITY MANAGER TO ISSUE CONDITIONS RELATED TO THE SHORT-TERM VACATION RENTAL PROGRAM TO HELP AID AND SHELTER PERSONS NEGATIVELY AFFECTED BY THE FIRES PROCLAIMED AS A STATE OF EMERGENCY IN LOS ANGELES AND VENTURA COUNTIES [RESOLUTION NO. 2025-001] CITY COUNCIL AGENDA Page 4 of 8 JANUARY 21, 2025 THE DESIGN AND DEVELOPMENT DEPARTMENT HAS DETERMINED THAT THE PROJECT IS CONSISTENT WITH ENVIRONMENTAL ASSESSMENT 2003-495; LOCATION: NORTHWEST CORNER OF AVENUE 52 AND MADISON STREET [RESOLUTION NO. 2025-002 AND ORDINANCE NO. 620] DEPARTMENTAL REPORTS PAGE 1. CITY MANAGER 2. CITY ATTORNEY 3. CITY CLERK 4. COMMUNITY SERVICES 5. DESIGN AND DEVELOPMENT – QUARTERLY REPORT – OCTOBER- DECEMBER 2024 499 6. FINANCE 7. PUBLIC SAFETY 8. PUBLIC WORKS MAYOR’S AND COUNCIL MEMBERS’ ITEMS REPORTS AND INFORMATIONAL ITEMS 1. CVAG CONSERVATION COMMISSION (Evans) 2. CVAG ENERGY AND SUSTAINABILITY COMMITTEE (Evans) 3. CVAG EXECUTIVE COMMITTEE (Evans) 4. VISIT GREATER PALM SPRINGS CONVENTION AND VISITORS BUREAU (Evans) 5. LEAGUE OF CALIFORNIA CITIES DELEGATE (Evans) 6. COACHELLA VALLEY WATER DISTRICT JOINT POLICY COMMITTEE (Evans) 7. ECONOMIC DEVELOPMENT SUBCOMMITTEE (Evans & Fitzpatrick) 8. DESERT SANDS UNIFIED SCHOOL DISTRICT COMMITTEE (Evans & Sanchez) 9. DESERT RECREATION DISTRICT COMMITTEE (Fitzpatrick & McGarrey) 10. COACHELLA VALLEY UNIFIED SCHOOL DISTRICT COMMITTEE (Fitzpatrick & Peña) 11. RIVERSIDE COUNTY TRANSPORTATION COMMISSION (Fitzpatrick) 12. CVAG TRANSPORTATION COMMITTEE (Fitzpatrick) 13. COMMUNITY SERVICE GRANT REVIEW COMMITTEE (Fitzpatrick & McGarrey) 14. COACHELLA VALLEY MOUNTAINS CONSERVANCY (McGarrey) 15. GREATER CV CHAMBER OF COMMERCE INFORMATION EXCHANGE COMMITTEE (McGarrey) 16. LEAGUE OF CALIFORNIA CITIES – ENVIRONMENTAL QUALITY POLICY COMMITTEE (McGarrey) 17. LEAGUE OF CALIFORNIA CITIES – EXECUTIVE COMMITTEE RIVERSIDE COUNTY DIVISION (McGarrey) 18. CANNABIS AD HOC COMMITTEE (Peña & Sanchez) 19. CVAG PUBLIC SAFETY COMMITTEE (Peña) 20. CVAG HOMELESSNESS COMMITTEE (Peña) 21. COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT (Peña) 22. SUNLINE TRANSIT AGENCY (Peña) 23. ANIMAL CAMPUS COMMISSION (Sanchez) CITY COUNCIL AGENDA Page 5 of 8 JANUARY 21, 2025 24. ART PURCHASE COMMITTEE (Sanchez & McGarrey) 25. CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (Sanchez) 26. CALIFORNIA ASSOCIATION OF LOCAL AGENCY FORMATION COMMISSION (Sanchez) 27. LEAGUE OF CALIFORNIA CITIES – PUBLIC SAFETY COMMITTEE (Sanchez) 28. RIVERSIDE LOCAL AGENCY FORMATION COMMISSION (Sanchez) 29. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (Sanchez) 30. SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS REGIONAL COUNCIL (Sanchez) 31. PALM SPRINGS AIRPORT COMMISSION MEETING MINUTES DATED: A. NOVEMBER 20, 2024 – REGULAR MONTHLY MEETING B. DECEMBER 5, 2024 – MASTER PLAN PUBLIC FORUM PRESENTATION C. DECEMBER 18, 2024 – REGULAR MONTHLY MEETING 503 507 509 ADJOURNMENT ********************************* The next regular meeting of the City Council will be held on February 4, 2025, at 4:00 p.m. at the City Hall Council Chamber, 78495 Calle Tampico, La Quinta, CA 92253. DECLARATION OF POSTING I, Monika Radeva, City Clerk of the City of La Quinta, do hereby declare that the foregoing Agenda for the La Quinta City Council meeting was posted on the City’s website, near the entrance to the Council Chamber at 78495 Calle Tampico, and the bulletin board at the La Quinta Cove Post Office at 51321 Avenida Bermudas, on January 17, 2025. DATED: January 17, 2025 MONIKA RADEVA, City Clerk City of La Quinta, California CITY COUNCIL AGENDA Page 6 of 8 JANUARY 21, 2025 Public Notices  Agenda packet materials are available for public inspection: 1) at the Clerk’s Office at La Quinta City Hall, located at 78495 Calle Tampico, La Quinta, California 92253; and 2) on the City’s website at www.laquintaca.gov/councilagendas, in accordance with the Brown Act [Government Code § 54957.5; AB 2647 (Stats. 2022, Ch. 971)].  The La Quinta City Council Chamber is handicapped accessible. If special equipment is needed for the hearing impaired, please call the City Clerk’s office at (760) 777-7123, 24- hours in advance of the meeting and accommodations will be made.  If background material is to be presented to the City Council during a City Council meeting, please be advised that 15 copies of all documents, exhibits, etc., must be supplied to the City Clerk for distribution. It is requested that this takes place prior to the beginning of the meeting. PUBLIC COMMENTS - INSTRUCTIONS Members of the public may address the City Council on any matter listed or not listed on the agenda as follows: WRITTEN PUBLIC COMMENTS can be provided either in-person during the meeting by submitting 15 copies to the City Clerk, it is requested that this takes place prior to the beginning of the meeting; or can be emailed in advance to CityClerkMail@LaQuintaCA.gov, no later than 12:00 p.m., on the day of the meeting. Written public comments will be distributed to Council, made public, and will be incorporated into the public record of the meeting, but will not be read during the meeting unless, upon the request of the Mayor, a brief summary of public comments is asked to be reported. If written public comments are emailed, the email subject line must clearly state “Written Comments” and should include: 1) full name, 2) city of residence, and 3) subject matter. VERBAL PUBLIC COMMENTS can be provided in-person during the meeting by completing a “Request to Speak” form and submitting it to the City Clerk; it is requested that this takes place prior to the beginning of the meeting. Please limit your comments to three (3) minutes (or approximately 350 words). Members of the public shall be called upon to speak by the Mayor. In accordance with City Council Resolution No. 2022-027, a one-time additional speaker time donation of three (3) minutes per individual is permitted; please note that the member of the public donating time must: 1) submit this in writing to the City Clerk by completing a “Request to Speak” form noting the name of the person to whom time is being donated to, and 2) be present at the time the speaker provides verbal comments. CITY COUNCIL AGENDA Page 7 of 8 JANUARY 21, 2025 Verbal public comments are defined as comments provided in the speakers’ own voice and may not include video or sound recordings of the speaker or of other individuals or entities, unless permitted by the Mayor. Public speakers may elect to use printed presentation materials to aid their comments; 15 copies of such printed materials shall be provided to the City Clerk to be disseminated to the City Council, made public, and incorporated into the public record of the meeting; it is requested that the printed materials are provided prior to the beginning of the meeting. There shall be no use of Chamber resources and technology to display visual or audible presentations during public comments, unless permitted by the Mayor. All writings or documents, including but not limited to emails and attachments to emails, submitted to the City regarding any item(s) listed or not listed on this agenda are public records. All information in such writings and documents is subject to disclosure as being in the public domain and subject to search and review by electronic means, including but not limited to the City’s Internet Web site and any other Internet Web-based platform or other Web-based form of communication. All information in such writings and documents similarly is subject to disclosure pursuant to the California Public Records Act [Government Code § 7920.000 et seq.]. TELECONFERENCE ACCESSIBILITY – INSTRUCTIONS Teleconference accessibility may be triggered in accordance with AB 2449 (Stats. 2022, Ch. 285), codified in the Brown Act [Government Code § 54953], if a member of the City Council requests to attend and participate in this meeting remotely due to “just cause” or “emergency circumstances,” as defined, and only if the request is approved. In such instances, remote public accessibility and participation will be facilitated via Zoom Webinar as detailed at the end of this Agenda. *** TELECONFERENCE PROCEDURES*** APPLICABLE ONLY WHEN TELECONFERENCE ACCESSIBILITY IS IN EFFECT Pursuant to Government Code § 54953(f) [AB 2449, Stats. 2022, Ch. 285, Rubio]. Verbal public comments via Teleconference – members of the public may attend and participate in this meeting by teleconference via Zoom and use the “raise your hand” feature when public comments are prompted by the Mayor; the City will facilitate the ability for a member of the public to be audible to the City Council and general public and allow him/her/them to speak on the item(s) requested. Please note – members of the public must unmute themselves when prompted upon being recognized by the Mayor, in order to become audible to the City Council and the public. Only one person at a time may speak by teleconference and only after being recognized by the Mayor. ZOOM LINK: https://us06web.zoom.us/j/86171130130 Meeting ID: 861 7113 0130 Or join by phone: (253) 215 – 8782 CITY COUNCIL AGENDA Page 8 of 8 JANUARY 21, 2025 Written public comments – can be provided in person during the meeting or emailed to the City Clerk’s Office at CityClerkMail@LaQuintaCA.gov any time prior to the adjournment of the meeting, and will be distributed to the City Council, made public, incorporated into the public record of the meeting, and will not be read during the meeting unless, upon the request of the Mayor, a brief summary of any public comment is asked to be read, to the extent the City Clerk’s Office can accommodate such request. CITY COUNCIL MINUTES Page 1 of 13 DECEMBER 3, 2024 CITY COUNCIL MINUTES TUESDAY, DECEMBER 3, 2024 CALL TO ORDER A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, McGarrey, Peña, Sanchez, and Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION; PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9; CASES NAMES AND NUMBERS – MULTIPLE (listed below, all in U.S. Bankruptcy Court, District of Delaware) CASE NAME: CASE NUMBER SilverRock Development Company, LLC 24-11647 SilverRock Lifestyle Residences, LLC 24-11648 SilverRock Lodging, LLC 24-11650 SilverRock Luxury Residences, LLC 24-11652 SilverRock Phase I, LLC 24-11654 RGC PA 789, LLC 24-11657 COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:02 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:00 P.M. WITH ALL MEMBERS PRESENT REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported no actions were taken on Closed Session Item No. 1 that require reporting pursuant to Government Code section 54957.1 (Brown Act). Council’s authorization remains in place for the City Attorney, in coordination with the City Attorney’s Office, to defend and protect the interests of the City in the multiple bankruptcy cases filed by SilverRock Development Company and its responsive affiliates as reported out for Closed Session Item No. 2 from the August 6, 2024 Council meeting. CONSENT CALENDAR ITEM NO. 1 9 CITY COUNCIL MINUTES Page 2 of 13 DECEMBER 3, 2024 PLEDGE OF ALLEGIANCE Mayor Pro Tem Peña led the audience in the Pledge of Allegiance. CONFIRMATION OF AGENDA City Manager McMillen requested that Public Hearing Item No. 3 related to the Community Development Block Grant funds be taken out of agenda order and moved up and considered first under the Public Hearing section of the agenda. Mayor Pro Tem Peña said he will recuse himself from participating in the discussion on Study Session Item No. 1 related to the draft Coachella Valley Power Agency Joint Powers Agreement regarding growth and development of electric power in the eastern Coachella Valley due to a conflict of interest stemming from a reasonable probability of future income and/or investment income from an electric power company (Secure Energy Source). Council concurred. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS >>> Taken up out of agenda order 1. TALUS DEVELOPMENT PROJECT (FORMERLY SILVERROCK) - STATUS UPDATE City Attorney Ihrke said on August 5, 2024, SilverRock Development Company LLC and its affiliates, collectively referred to as “SDC,” voluntarily petitioned for Chapter 11 bankruptcy in U.S. Bankruptcy Court in Delaware; and per Council’s direction and approval, the City retained Special Counsel who has continuously been working with the City Manager and City Attorney throughout these proceedings. Prior Announcements regarding the bankruptcy case are available on the City’s website at www.laquintaca.gov/taluslq. Mr. Ihrke said this morning, on December 3, 2024, the Bankruptcy Court held a hearing during which debtor’s counsel reported to the court the following: 1) The Bankruptcy Court was apprised that a Final Order approving the appointment of the current Chief Restructuring Officer (CRO), Doug Wilson Companies, was approved by counsel and submitted to the court for entry. It is expected that the court will enter this Final Order in the near future. 2) The Bankruptcy Court was apprised that the debtors and the City have made substantial progress towards negotiating a Final Order and Agreement authorizing Debtor-In-Possession (DIP) Financing, which would cover the entire bankruptcy proceeding and ultimately a reorganization plan for the completion of the development of the Talus project. 10 CITY COUNCIL MINUTES Page 3 of 13 DECEMBER 3, 2024 Currently, and as previously reported, there have been Interim Orders, which have been entered by the court as part of the City-led negotiated DIP Financing provided to the CRO, who is an independent “supervisor” to administer and oversee the debtors’ estate and proposed reorganization plan. Pursuant to the Interim Order, the terms of the City’s loan and that loan’s repayment to the City, and the requirement for the CRO to use these funds only for specific items relating to the Talus site, such as remedial construction work, clean-up, and dust and erosion control, have been summarized previously and remain in place. Debtors’ counsel apprised the court that the parties hope to have a proposed Final Order and Agreement before the court’s next hearing scheduled for January 2, 2025. Mr. Ihrke said the U.S. Trustee apprised the court that the U.S. Trustee’s Office was aware of the progress the debtors and City have been making towards the Final Order and Agreement, and confirmed that the U.S. Trustee’s motion to dismiss or alternatively to appoint a Trustee remains adjourned. The U.S. Trustee reiterated that if the Final Order and Agreement for DIP Financing proceed as he has been informed, the U.S. Trustee expects to withdraw the motion at that time. The next Omnibus Hearing date before the Bankruptcy Court is set for January 2, 2024. City Manager McMillen said today’s hearing was about five minutes and it included 10 to 15 attorneys representing various creditors, the U.S. Trustee, the judge and the City’s representatives, and there were no objections to any of the materials presented by anybody, which is the result of the work happening behind the scenes in preparation of the hearings. At this point, Mr. McMillen noted, the hearings are very quick and efficient, things are progressing nicely, everyone is in alignment and rowing in the same direction. Mayor Evans reiterated City Manager McMillen’s announcement from the November 19, 2024, meeting, that in anticipation of the SilverRock golf course re-opening on November 7, 2024, following the annual reseeding, in response to the public’s request for transparency and open communication, and in an effort to provide accurate and up-to- date information, the City has posted signage at prominent locations throughout the golf course and Talus project site and printed business cards containing a Quick Response (QR) code directing the public to the City’s website at www.laquintaca.gov/taluslq to obtain the most current update on the bankruptcy case, as well as the status of the Talus project, including its history and a chronological timeline since 2002 to present. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA >>> Taken up out of agenda order PUBLIC SPEAKER: Ben Ziraba Nyende, Cathedral City – said he is a portrait artist who paints portraits of Councils, and school mascots, and the growth and progression of cities, at no cost to cities; and will periodically update the Council on progress in La Quinta. 11 CITY COUNCIL MINUTES Page 4 of 13 DECEMBER 3, 2024 PUBLIC SPEAKER: Brandon Marley, President and CEO with the Greater Coachella Valley Chamber of Commerce, and La Quinta resident – provided an update on upcoming events and ribbon cuttings, including the La Quinta Board Mixer on December 11, 2024, at Los Arcos restaurant, the PGA Superstore opening and ribbon cutting on December 14, 2024, and the La Quinta Car Show. CONSENT CALENDAR 1. APPROVE COUNCIL MEETING MINUTES OF NOVEMBER 19, 2024 2. AUTHORIZE OVERNIGHT TRAVEL FOR MANAGEMENT SPECIALIST TO ATTEND THE ANNUAL LASERFICHE EMPOWER 2025 CONFERENCE IN LAS VEGAS, NEVADA, APRIL 14-17, 2025 3. ADOPT ORDINANCE NO. 618 ON SECOND READING APPROVING ZONING ORDINANCE AMENDMENT 2024-0001 FOR ZONING AND SUBDIVISION CODE LANGUAGE CLEAN UP AND CHANGES REGARDING: RESIDENTIAL SPECIAL EVENTS, TENTATIVE MAP PUBLIC HEARING NOTICES, VILLAGE PARKING ALLOWANCES, VINYL FENCING, BED AND BREAKFAST INNS, RESIDENTIAL GARAGE SETBACKS, TEMPORARY USE PERMIT TIMING AND EXPIRATIONS, AND ACCESSORY DWELLING UNIT REGULATIONS; CEQA: THE PROJECT IS EXEMPT FROM ENVIRONMENTAL REVIEW PURSUANT TO SECTION 15061 (b)(3) COMMON SENSE EXEMPTION; LOCATIONS: CITYWIDE MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Peña to approve the Consent Calendar as presented, with Item No. 3 adopting Ordinance No. 618. Motion passed unanimously. STUDY SESSION 1. DISCUSS DRAFT COACHELLA VALLEY POWER AGENCY (CVPA) JOINT POWERS AGREEMENT (JPA) REGARDING GROWTH AND DEVELOPMENT OF ELECTRIC POWER IN THE EASTERN COACHELLA VALLEY MAYOR PRO TEM PEÑA RECUSED HIMSELF FROM PARTICIPATING IN THE DISCUSSION ON STUDY SESSION ITEM NO. 1 DUE TO A CONFLICT OF INTEREST STEMMING FROM A REASONABLE PROBABILITY OF FUTURE INCOME AND/OR INVESTMENT INCOME FROM AN ELECTRIC POWER COMPANY (SECURE ENERGY SOURCE), AS NOTED DURING CONFIRMATION OF AGENDA ABOVE, AND LEFT THE DAIS AT 4:14 P.M. Marketing and Communications Specialist Barkas presented the staff report, which is on file in the Clerk’s Office. WRITTEN PUBLIC COMMENTS were received from La Quinta resident Philip Bettencourt, also serving as the appointed Coachella Valley at-large commissioner on the 12 CITY COUNCIL MINUTES Page 5 of 13 DECEMBER 3, 2024 Imperial Irrigation District (IID) Coachella Valley Energy Commission (CVEC) in support of the proposed CVPA JPA, which were distributed to Council, made public, published on the City’s website, and included in the public record of this meeting. PUBLIC SPEAKER: Philip Bettencourt, La Quinta – said he has spoken to many community organizations; this is a positive step, but the proposed CVPA JPA is not ready for approval, it is being presented to multiple agencies for comments and feedback, including the Coachella Valley Association of Governments (CVAG); and consensus is very important with all stakeholders. Council discussed the lack of capacity of the electrical grid for any new development; cost of substations is now up to about $40 million with years lead time; City Manager working with developers to do a group buy with City willing to front any gap in cost; the City of Indio established the Indio Electric Financing Authority pursuant to a Joint Exercise of Powers Agreement in 2023 and imposed a surcharge for electric services; IID will not raise rates in La Quinta unless it also does so for Imperial County, which is unlikely; explained solutions discussed with various entities; explained the role of a JPA; investments in infrastructure has been lacking by IID; La Quinta, other cities, tribes currently have no say, which is a major part of the problem that could have been avoided; pros and cons of a JPA versus a Special District; need clear purpose and details of JPA or Special District such as ownership of the electrical infrastructure, and maintenance; important for the cities and tribes to solve together – strength in numbers; bonding and taxing authority of JPAs; board and independent staff for a JPA; issues that have yet to be worked out; concern about JPA partners leaving the Agreement causing instability; multiple laws and regulations on utilities; an entity’s input to any JPA in ratio to customers served; system maintenance is built into rates charged, which IID has done poorly; not in favor of community choice aggregate; head of any JPA must be highly experienced in the energy field; energy issues throughout the world; easements for power lines periodically renegotiated; penalties for exiting and reentering the JPA; necessity of moving forward; Coachella Valley Water District (CVWD) is the largest user of power in the Coachella Valley so they must be at the table; CVAG’s proven ability to gather cities, coordinate joint action, and administer JPAs; the State’s focus on electric power holds back innovation regarding other sources of power; and it is difficult for La Quinta to expand beyond tourism industry without power. City Manager McMillen said power grids don’t have boundaries, a cohesive system is imperative; existing substations were designed some time ago to handle expected future needs, however the immense growth in how power is used today was not envisioned; even small new developments or additions now exceed the grids capacity, and due to costs in the millions, no one developer can afford the needed upgrades; entities in the region realized their future could not be tied to IID decision makers; explained the City of Indio’s recent solution and added user fees; and noted that power shortages are not unique to IID, but is happening across the county and the world due to the move to clean electric power, and increased usage. City Attorney Ihrke said he reviewed the draft JPA; much of the language is standard; the weighted voting is not unusual for JPAs, and may be appropriate for this agreement; State 13 CITY COUNCIL MINUTES Page 6 of 13 DECEMBER 3, 2024 law provides discretion as to how such agencies operate; and regarding fees and surcharges, the California Constitution and energy laws may apply, but beyond that, the State allows discretion to agencies providing power regarding fees. PUBLIC SPEAKER: Emmanuel Martinez, Program Manager, External Affairs with CVAG, formerly employed with IID – said the JPA is an interim step, a long time coming; the purpose is for cities to jointly exercise their power; provided potential solutions being discussed; explained one reason a JPA is being proposed is because elected officials who are knowledgeable and have been dealing with the issue for years can sit on the JPA board as opposed to a Special District with elected members of the public; representation is the core of the issue; a joint Local Agency Formation Commission (LAFCO) study was conducted, the result of which was the recommendation to form a JPA, same for CVAG workshops; the JPA would not include IID as a member; at a critical juncture to plan, own, and operate future solutions; explained why CVEC chose JPA over a Special District; CVAG will likely not staff and administer the JPA long-term; explained the draft JPA was developed by a technical committee comprised of the City Managers who were to ensure it met the diverse needs of participating entities; explained the weighted versus one-agency-one-vote mechanism; and noted comments received from the Leadership Council and Riverside County. Council discussed the importance of City Managers, and City/CVAG staff over the past years in obtaining expertise and exploring solution, as elected City Councilmembers can change, but staff provides consistency that is critical. MAYOR PRO TEM PEÑA RETURNED TO THE DAIS AT 5:26 P.M. FOR THE REMAINDER OF THE CITY COUNCIL MEETING MAYOR EVANS RECESSED THE MEETING TO CITY HALL’S ANNUAL OPEN HOUSE MEET AND GREET AT 5:26 P.M. MAYOR EVANS RECONVENED THE CITY COUNCIL MEETING AT 6:51 P.M. WITH ALL MEMBERS PRESENT BUSINESS SESSION 1. APPROVE HOST VENUE AGREEMENT WITH WORLD TRIATHLON CORPORATION TO HOST THE IRONMAN 70.3 LA QUINTA TRIATHLON Management Analyst Calderon presented the staff report, which is on file in the Clerk’s Office. PRESENTER: Judy Stowers, Regional Director, Southwest, for World Triathlon Corporation – provided an overview of the IRONMAN 70.3 event, including participation, triathlon locations, economic impacts to the communities that host these events and La Quinta in particular, athletes general characteristics, media reach, proposed course, new finish line at SilverRock, and effect on golf operation including setup time; the event is open to the public, no gated entrance or charge; location options for concessions, stage 14 CITY COUNCIL MINUTES Page 7 of 13 DECEMBER 3, 2024 and music; law enforcement review of routes; communication and effect on gated communities along route; volunteer involvement to encourage athletes; feedback from local cyclists welcome, but must preserve required elements of the triathlon race; how sponsorship and donations work; and efforts to improve the expo experience and offer improved food and vendor options. PUBLIC SPEAKER: Randy Duncan, SilverRock Golf Course General Manager with Landmark Golf Management, LLC – said SilverRock is a perfect venue for the IRONMAN event; the benefit to athletes of the relative flatness of SilverRock; and parking accommodations would be at the lot used for the AMEX Golf Tournament event. PUBLIC SPEAKER: Dale Tyerman, La Quinta – Trilogy resident; supports the event; extremely well run to date; must understand the implications of the route change; must communicate well with residents; thrilled that it is an exclusive La Quinta event; adding SilverRock facility will promote it globally; agrees La Quinta logo needs improvement; and supports a multi-year agreement if year one goes well. Council discussed the benefits of the new route; the proposed multi-year agreement; the pending economic impact study to be conducted following the event; the option to extend the agreement for two additional years; increasing community engagement along the routes; including family events on Saturday prior to the Sunday IRONMAN race event; requested improvement to the La Quinta brand logo; parts of the route are outside La Quinta city limits; and asked that feedback from local cyclists be considered. Council noted the event logo needs improvement. Perhaps the words “La Quinta” together, without the palm tree in between the two words. The City’s marketing team to provide suggestions to Judy Stowers. MOTION – A motion was made and seconded by Councilmembers Sanchez/Fitzpatrick to approve Host Venue Agreement with World Triathlon Corporation to host the IRONMAN 70.3 La Quinta triathlon as presented. Motion passed unanimously. 2. INTRODUCE FOR FIRST READING AN ORDINANCE AMENDING CHAPTER 3.25 OF THE LA QUINTA MUNICIPAL CODE RELATED TO SHORT-TERM VACATION RENTALS City Clerk Radeva presented the staff report, which is on file in the Clerk’s Office. MOTION – A motion was made and seconded by Councilmembers Peña/Sanchez to take up Ordinance No. 619 by title and number only and waive further reading adding sections and amending sections of Chapter 3.25 of the La Quinta Municipal Code related to Short- Term Vacation Rentals as presented. Motion passed unanimously. City Clerk Radeva read the following title of Ordinance No. 619 into the record: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADDING SECTIONS AND AMENDING SECTIONS OF CHAPTER 15 CITY COUNCIL MINUTES Page 8 of 13 DECEMBER 3, 2024 3.25 OF THE LA QUINTA MUNICIPAL CODE RELATED TO SHORT-TERM VACATION RENTALS MOTION – A motion was made and seconded by Councilmembers Peña/Sanchez to introduce at first reading Ordinance No. 619 as presented. Motion passed unanimously. 3. ADOPT RESOLUTION TO CERTIFY THE OFFICIAL CANVASS OF ELECTION RESULTS FOR THE GENERAL MUNICIPAL ELECTION HELD NOVEMBER 5, 2024 City Clerk Radeva presented the staff report, which is on file in the Clerk’s Office. MOTION – A motion was made and seconded by Councilmembers Peña/McGarrey to adopt Resolution No. 2024-042 certifying the official canvass of election results to the General Municipal Election held November 5, 2024, as presented: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, RECITING THE FACT OF THE GENERAL MUNICIPAL ELECTION HELD ON THE FIFTH (5) DAY OF NOVEMBER 2024, DECLARING THE RESULTS AND SUCH OTHER MATTERS AS PROVIDED BY LAW Motion passed unanimously. OATHS OF OFFICE AND CERTIFICATES OF ELECTION City Clerk Radeva administered the Oath of Office and presented Certificates of Election to re-elected Mayor Evans and Councilmembers Fitzpatrick and Sanchez. 4. APPOINT A MEMBER OF THE CITY COUNCIL TO SERVE AS MAYOR PRO TEMPORE FOR CALENDAR YEAR 2025 Council waived presentation of the staff report, which is on file in the Clerk’s Office. MOTION – A motion was made and seconded by Councilmembers Sanchez/Fitzpatrick to appoint Councilmember McGarrey to serve as Mayor Pro Tempore for calendar year 2025. Motion passed unanimously 5. APPOINT MEMBERS OF THE CITY COUNCIL TO SERVE ON VARIOUS OUTSIDE AGENCIES FOR CALENDAR YEAR 2025 Council waived presentation of the staff report, which is on file in the Clerk’s Office. Council reached a consensus to keep their current appointments except for the rotating responsibilities of the appointed Mayor Pro Tem position. MOTION – A motion was made and seconded by Councilmembers Peña/Sanchez to appoint Councilmembers to serve on various outside agencies for calendar year 2025 as detailed in Attachment No. 1, incorporated herewith by this reference. Motion passed unanimously. 16 CITY COUNCIL MINUTES Page 9 of 13 DECEMBER 3, 2024 PUBLIC HEARINGS >>> Taken up out of agenda order as announced during Confirmation of Agenda 3. ADOPT RESOLUTION TO AUTHORIZE THE CITY MANAGER TO SUBMIT APPLICATIONS TO RIVERSIDE COUNTY HOUSING AND WORKFORCE SOLUTIONS FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AND EXECUTE SUPPLEMENTAL AGREEMENTS FOR FISCAL YEAR 2025/26 Public Works Director/City Engineer McKinney presented the staff report, which is on file in the Clerk’s Office. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 8:03 P.M. PUBLIC SPEAKER: None MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 8:03 P.M. MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/Sanchez to adopt Resolution No. 2024-046 authorizing the City Manager to submit applications to the Riverside County Housing and Workforce Solutions for Community Development Block Grant funds, execute the Supplemental Agreements for fiscal year 2025/26; and allocate $24,000 to the Boys and Girls Club of the Coachella Valley Fee Waiver/Reduction Program, and $136,000 to the City of La Quinta Americans with Disabilities Act Improvements project as presented: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING PROPOSALS, AUTHORIZING THE CITY MANAGER TO SUBMIT APPLICATIONS FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS, AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE SUPPLEMENTAL AGREEMENT FOR FISCAL YEAR 2025/2026 Motion passed unanimously. 1. CONTINUED FROM NOVEMBER 19, 2024: ADOPT RESOLUTIONS ADOPTING MITIGATED NEGATIVE DECLARATION (ENVIRONMENTAL ASSESSMENT 2022-0012) AND APPROVING AN AMENDMENT TO THE JEFFERSON SQUARE SPECIFIC PLAN 2022-0004 (SP 2002-062, AMENDMENT 3), TENTATIVE TRACT MAP 2022-0015 FOR THE DEVELOPMENT OF MULTI-FAMILY RESIDENTIAL UNITS ON THE SOUTH HALF OF THE EXISTING JEFFERSON SQUARE COMMERCIAL CENTER; CEQA: A MITIGATED NEGATIVE DECLARATION HAS BEEN PREPARED (EA 2022-0012); LOCATION: SOUTHWEST CORNER OF JEFFERSON STREET AND FRED WARING DRIVE Planning Manager Flores introduced Consulting Planner Criste, CEO of Terra Nova Planning and Research, Inc., who presented the staff report, which is on file in the Clerk’s Office. 17 CITY COUNCIL MINUTES Page 10 of 13 DECEMBER 3, 2024 MAYOR EVANS NOTED THE PUBLIC HEARING REMAINED OPEN FROM THE NOVEMBER 19, 2024, MEETING Mayor Evans said WRITTEN PUBLIC COMMENTS were received from the citizens listed below, in the order in which they were announced, regarding the proposed residential development by Flora La Quinta, LLC. in the southern half of the Jefferson Square shopping center, located at the southwest corner of Jefferson Street and Fred Waring Drive, which were distributed to Council, made public, published on the City’s website, and included in the public record of this meeting:  Eileen Diaz, La Quinta – in support due to the need for more mixed-use developments containing housing and commercial components.  Heidi Kemp, La Quinta – opposed as not all change is right for current La Quinta residents; this will irrevocably overwhelm and slowly ruin the beautiful Monticello community; and pleaded for this development not to be built.  Karsyn Kemp, La Quinta – opposed due to traffic and parking concerns, and disrupting the peace and quiet of the nearby Monticello Park.  Timothy Kemp, La Quinta – a 20-year Monticello resident; opposed due to privacy and traffic concerns; and finds the proposed development completely inappropriate for this site.  Marshall Cooper, La Quinta – opposed due to the high number of proposed units in a small area; this type of development will turn the desert into Los Angeles and Orange County; and expressed support for one-story development instead at this site and two-story developments elsewhere.  Greater Coachella Valley Chamber of Commerce – President and CEO Brandon Marley – in support due to providing much needed workforce housing diversity and options. PUBLIC SPEAKER: Brandon Marley, President and CEO with the Greater Coachella Valley Chamber of Commers (Chamber), and La Quinta resident – said the Chamber supports the proposed development as workforce housing diversity and options are needed; losing workforce to the west; it is well designed project, and it supports the businesses surrounding it. PUBLIC SPEAKER: Diana Gardner, La Quinta – opposed due to proposed height of the development, overlooks her bedroom; supports housing, but not three stories; traffic and noise pollution concerns; and strain on resources such as public safety, water, and electricity. PUBLIC SPEAKER: Gregory Cairns, La Quinta – said he was disappointed by the Planning Commission comments to the concerns expressed by the residents regarding this project; intends to sell if project is built; overlooks his backyard; and opposed due to privacy concerns. APPLICANT: Omar Hussein, Project Applicant, Flora La Quina, LLC – La Quinta homeowner; explained his leasing and development experience, and community meetings held; provided the 20-year history of the site and the move away from brick- and-mortar retail; building multi-family housing will attract retail to the vacant spaces; and 18 CITY COUNCIL MINUTES Page 11 of 13 DECEMBER 3, 2024 further reduction in units and number of buildings does not pencil financially for this project. APPLICANT PRESENTATION: Luis Gomes, Project Manager, and Principal with goUrban Development – said believes the applicant has taken the community concerns into account; highlighted the benefits of the project, including fulfilling a housing need; provided an overview of current housing stock in La Quinta and the Coachella Valley, and parking, traffic, and height statistics; asked for the right to mixed-use zoning; and noted the proposed development is not as dense as it is permitted. PUBLIC SPEAKER: Gregory Cairns, La Quinta (second time) – parking will be a problem; says he has a reasonable expectation of privacy in his backyard; and bought his house with expectation it would be a commercial development behind him. Council discussed its visits to the site; possibly closing the south gate entrance to the park; the windows facing the single family homes; the distance from the buildings to the property line; the means of calculating the total number of units; frosted glass windows for privacy; status of project financing; setback being generous; plant screen maintenance critical; water, sewer, and electric all available; noise studies; traffic generated by residential versus commercial uses; school impact not an issue; ingress/egress and public safety concerns are mitigated; parking passes may not solve neighbors’ concerns; retention basin on Jefferson Street may require fencing for safety; correctness of line-of- sight exhibits depiction; benefits of parking passes; some concern about Buildings 5 and 6; desirability of mixed-use overlay; the design and amenities; lower heights or less units preferable; Covenants, Conditions, and Restrictions (CC&Rs) and the CVS lease limitations on the development; and viability of the project if Buildings 5 and 6 are eliminated. MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 9:30 P.M. MOTION – A motion was made and seconded by Councilmembers Sanchez/Fitzpatrick to adopt Resolution No. 2024-043 adopting a Mitigated Negative Declaration for the Jefferson Square project as presented: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING MITIGATED NEGATIVE DECLARATION (EA 2022- 0012) FOR A SPECIFIC PLAN AMENDMENT TO ALLOW EITHER COMMERCIAL OR MULTI-FAMILY RESIDENTIAL ON THE SOUTH HALF OF THE JEFFERSON SQUARE SHOPPING CENTER, A TENTATIVE TRACT MAP AND A SITE DEVELOPMENT PERMIT TO ALLOW A TOTAL OF 89 APARTMENT AND TOWNHOUSE UNITS ON 5 ACRES OF THE 10 ACRE SITE CASE NUMBER: ENVIRONMENTAL ASSESSMENT 2022-0012 APPLICANT: FLORA LA QUINTA, LLC PROJECT: JEFFERSON SQUARE SPECIFIC PLAN AMENDMENT NO. 3 Motion passed: ayes – 4, noes – 1 (Evans), abstain – 0, absent – 0. MOTION – A motion was made and seconded by Councilmembers Sanchez/Fitzpatrick to adopt Resolution No. 2024-044 approving Specific Plan 2022-0004 (SP 2002-062, 19 CITY COUNCIL MINUTES Page 12 of 13 DECEMBER 3, 2024 Amendment 3), Tentative Tract Map 2022-0003 (TTM 38604), and Site Development Permit 2022-0015 as presented: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, ADOPTING A SPECIFIC PLAN AMENDMENT TO ALLOW EITHER COMMERCIAL OR MULTI-FAMILY RESIDENTIAL ON THE SOUTH HALF OF THE JEFFERSON SQUARE SHOPPING CENTER, A TENTATIVE TRACT MAP AND A SITE DEVELOPMENT PERMIT TO ALLOW A TOTAL OF 89 APARTMENT AND TOWNHOUSE UNITS ON 5 ACRES OF THE 10 ACRE SITE LOCATED AT THE SOUTHWEST CORNER OF JEFFERSON STREET AND FRED WARING DRIVE CASE NUMBERS: SPECIFIC PLAN 2022-0004 (SP 2002-062, AMENDMENT NO. 3) TENTATIVE TRACT MAP 2022-0003 (TTM 38604) SITE DEVELOPMENT PERMIT 2022-0015 APPLICANT: FLORA LA QUINTA, LLC PROJECT: JEFFERSON SQUARE SPECIFIC PLAN AMENDMENT NO. 3 Motion passed: ayes – 4, noes – 1 (Evans), abstain – 0, absent – 0. 2. ADOPT RESOLUTION TO APPROVE LANDMARK DESIGNATION 2024-0001 FOR A SINGLE-FAMILY RESIDENCE LOCATED AT 51407 AVENIDA VELASCO; CEQA: THE DESIGN AND DEVELOPMENT DEPARTMENT HAS DETERMINED THAT THIS PROJECT IS EXEMPT FROM CALIFORNIA ENVIRONMENTAL QUALITY ACT REVIEW PURSUANT TO SECTION 15301, CLASS 1 EXISTING FACILITIES OF THE CALIFORNIA ENVIRONMENTAL ACT Associate Planner Fernandez presented the staff report, which is on file in the Clerk’s Office. Council discussed their tour of the property; purpose of landmark designations; tax benefits and scrutiny for future modifications; designation being on the property, not the property owner; Historic Resources Inventory survey includes hundreds of homes and 63 casitas; Mills Act program development is underway by staff and the Act allows a property tax break if designated as a landmark; naming the home; and resurrecting the City’s plaque program. MAYOR EVANS DECLARED THE PUBLIC HEARING OPEN AT 9:46 P.M. PUBLIC SPEAKER: Linda Williams, La Quinta – supports the designation and use of the Mills Act; and would like to see encouragement to home buyers of historic homes. APPLICANT: Michael Paganelli, La Quinta – thanked Council, Planning Commission, Historical Society and Staff; and said he is thrilled to own this remarkable property. MAYOR EVANS DECLARED THE PUBLIC HEARING CLOSED AT 9:59 P.M. 20 CITY COUNCIL MINUTES Page 13 of 13 DECEMBER 3, 2024 MOTION – A motion was made and seconded by Councilmembers Peña/Fitzpatrick to adopt Resolution No. 2024-045 approving Landmark Designation 2024-0001 for a single- family residence located at 51407 Avenida Velasco; and find the project is exempt from environmental review pursuant to section 15301 class 1 (existing facilities) as presented: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, TO APPROVE A LANDMARK DESIGNATION FOR 51407 AVENIDA VELASCO, LOCATED WEST OF AVENIDA VELASCO BETWEEN AVENIDA MONTEZUMA AND CALLE HIDALGO CASE NUMBER: LANDMARK DESIGNATION 2024-0001 APPLICANT: MICHAEL CHANCO AND MICHAEL PAGANELLI Motion passed unanimously. DEPARTMENTAL REPORTS – All reports are on file in the City Clerk’s Office. MAYOR’S AND COUNCIL MEMBERS’ ITEMS Mayor Evans reported on her attendance at the Welby Clinic ribbon cutting. Councilmember Sanchez reported on his, and other Councilmembers attendance, at the Desert Light House event; the Art Major Studio event; Sunline’s 9 th Annual Student Art Contest; Champion of Hospitality event; Rancho La Quinta Marine’s Thanksgiving; and Tree Lighting at La Quinta Resort. Mayor Pro Tem McGarrey reported on her attendance at the Piece Officer’s luncheon. REPORTS AND INFORMATIONAL ITEMS La Quinta’s representative for 2024, Mayor Evans reported on her participation in the following organization’s meeting: CVAG EXECUTIVE COMMITTEE ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers McGarrey/Sanchez to adjourn at 10:08 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California 21 2025 Assignments APPOINTED DECEMBER 3, 2024 * Note: receives stipend AGENCY 2025 MEETING SCHEDULE 2025 REPRESENTATIVES Animal Campus Commission 1st Thursday, quarterly at 9:30 am (2025: Feb 1, Apr 3, June 5, Aug 7, Oct 2, Dec 4) Member: Councilmember Sanchez Alternate: Councilmember Fitzpatrick California Joint Powers Insurance Authority* Annual meeting in July Member: Councilmember Sanchez Alternate: Monika Radeva and/or Claudia Martinez Greater CV Chamber of Commerce Information Exchange Committee Councilmembers rotate – 3rd Thursday every month at 8:30 am (dark in June and July) 1st quarter – Mayor Pro Tem McGarrey 2nd quarter – Councilmember Sanchez 3rd quarter – Mayor Evans 4th quarter – Councilmember Fitzpatrick Alternate – Councilmember Peña Art Purchase Committee – March 2025 Art Purchase Committee – November 2025 Meet during Art Celebrations; (Feb 27 – Mar 3, 2025; Nov 2025 – TBD) Members: Com Servs. Com (2) Members; Mar 2025 – Sanchez & McGarrey; Nov 2025 – Evans & Fitzpatrick CVAG General Assembly Annual banquet – last Monday in June in Chair’s city (June 30, 2025, at 6 pm) Delegate: Mayor Evans Alternate: Mayor Pro Tem McGarrey Members: All Councilmembers CVAG Conservation Commission* 2nd Thursday of each month at 10:30 am (2025: dark March, July, Aug, Oct, Dec) Member: Mayor Evans Alternate: Councilmember Fitzpatrick CVAG Energy & Environmental Resources Committee* 2nd Thursday of each month at 12 pm (2025: dark March, July, Aug, Oct, Dec) Member: Mayor Evans Alternate: Councilmember Fitzpatrick CVAG Executive Committee* Last Monday of each month at 4:30 pm (2025: dark March, July, Aug, Oct, Dec) Member: Mayor Evans Alternate: Mayor Pro Tem McGarrey (rotating) CVAG Public Safety Committee* 2nd Monday of each month at 9 am (2025: dark Mar, Apr, Jul, Aug, Oct, Dec) Member: Councilmember Peña Alternate: Councilmember Sanchez CVAG Transportation Committee* 1st Monday of each month at 10 am (2025: dark March, July, Aug, Oct, Dec) Member: Councilmember Fitzpatrick Alternate: Mayor Pro Tem McGarrey CVAG Homelessness Committee* 3rd Wednesday of each month at 10 am (2025: dark Mar, July, Aug, Oct, Dec) Member: Councilmember Peña Alternate: Councilmember Fitzpatrick Coachella Valley Mosquito & Vector Control District (CVMVCD)* 2nd Tuesday of each month at 6 pm Member: Councilmember Peña Appointed 10/19/2021 to serve thru Dec 31, 2025 Coachella Valley Mountains Conservancy (CVMC)* 2nd Monday, every other month at 3 pm (2025: Jan 13, Mar 10, May 12, Jul 14, Sept 8, Nov 10) Member: Mayor Pro Tem McGarrey Alternate: Councilmember Fitzpatrick ATTACHMENT 1 22 2025 Assignments APPOINTED DECEMBER 3, 2024 * Note: receives stipend AGENCY 2025 MEETING SCHEDULE 2025 REPRESENTATIVES Coachella Valley Unified School District 2x2 Committee [established 11/03/2015] TBD Members: Councilmembers Fitzpatrick & Peña Community Service Grant Review Committee Three per year: Jan, May, & Sept Members (Jan): McGarrey & Fitzpatrick Members (May): Evans & Sanchez Members (Sept): McGarrey & Peña Coachella Valley Water District Joint Policy Committee Meet every 3 months or as needed Member: Mayor Evans Alternate: Mayor Pro Tem McGarrey (rotating) Desert Sands Unified School District 2x2 Committee [established June 2013] TBD Members: Mayor Evans & Councilmember Sanchez Desert Recreation District 2x2 Committee [established Jan. 2017] TBD Members: Councilmember Fitzpatrick & Mayor Pro Tem McGarrey Economic Development Subcommittee [established May 20, 2014] Meet twice a month if needed; TBD and 4th Wednesday at 9 am Members: Mayor Evans & Councilmember Fitzpatrick Alternate Member: Councilmember Sanchez Visit Greater Palm Springs Convention & Visitors Bureau* Tuesday’s at 8:30 am at rotating locations (2025: Jan 31, April 4, June 27, Sept 26, Dec 12; dark in Feb, March, May, July, Aug, Oct.. Nov) Members: Mayor Evans Alternate Member: Councilmember Sanchez IID Energy Consumers’ Advisory Committee (ECAC) Disbanded by IID Board effective Jan 1, 2025 IID Coachella Valley Energy Commission (CVEC) Will meet as needed as of December 12, 2024. (Held at rotating facilities in the cities of Coachella, Indio, La Quinta, Palm Desert, Indian Wells, Rancho Mirage, tribal nations, or unincorporated areas of Imperial & Riverside counties) Members: Mayor Evans Appointment will end December 2025 Local Agency Formation Commission (LAFCO) – California Association Quarterly meeting held on Friday at 10 am (2025: Jan 10, Apr & July (TBD), Oct – Annual Conference) Member: Councilmember Sanchez Local Agency Formation Commission (LAFCO) – Riverside 4th Thursday of each month at 9:30 am (dark Nov 2025?) Member: Councilmember Sanchez League of California Cities – Delegate for annual conference Annual conference(s) & General Assembly October 8-10, 2025 in Long Beach, CA Member: Mayor Evans Alternate: Mayor Pro Tem McGarrey (rotating) League of California Cities – Environmental Quality Policy Committee 3 meetings per year on Fridays at 10 am (2025: Jan 24, March 28, & June 13) Member: Mayor Pro Tem McGarrey League of California Cities – Executive Committee Riverside County Division Via ZOOM – 6 pm 2nd Monday of the month (2025: Feb 10, April 14, June 9, Aug 11, Oct 13) Member: Mayor Pro Tem McGarrey League of California Cities – Public Safety Committee 3 meetings per year held on Fridays at 10 am (2025: Jan 23, March 27, & June 12) Member: Councilmember Sanchez 23 2025 Assignments APPOINTED DECEMBER 3, 2024 * Note: receives stipend AGENCY 2025 MEETING SCHEDULE 2025 REPRESENTATIVES Riverside County Transportation Commission (RCTC)* [one rep appointed by every city] 2nd Wednesday of each month at 9:30 am Member: Councilmember Fitzpatrick Alternate Member: Mayor Pro Tem McGarrey So. Calif. Association of Governments (SCAG) Annual Regional Conference & General Assembly – May 1-2, 2025 – Marriott Springs Resort – Palm Desert Delegate: Councilmember Sanchez (due to appointment to SCAG Regional Council; otherwise Mayor elect) Alternate Member: Mayor Evans So. Calif. Association of Governments (SCAG) Regional Council 1st Thursday of each month at 12:00 pm Member: Councilmember Sanchez (elected 3/11/2024) Sunline Transit Agency* 4th Wednesday of each month at 10 am – 1 pm noon (includes Committees) [dark Aug & Nov 2025] Member: Councilmember Peña Alternate: Councilmember Fitzpatrick 24 CITY COUNCIL MINUTES Page 1 of 6 DECEMBER 11, 2024 SPECIAL MEETING CITY COUNCIL MINUTES SPECIAL MEETING WEDNESDAY, DECEMBER 11, 2024 CALL TO ORDER A special meeting of the La Quinta City Council was called to order at 9:00 a.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, McGarrey (joined the meeting at 9:06 a.m.), Peña, Sanchez, and Mayor Evans ABSENT: None PLEDGE OF ALLEGIANCE Councilmember Sanchez led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA PUBLIC SPEAKER: Philip Bettencourt, La Quinta – congratulated newly appointed Mayor Pro Tem McGarrey; thanked Council for their attendance at the Rancho La Quinta Homeowners Association (HOA) Thanksgiving Day Ceremony for the U.S. Marine Corp; and said he looks forward to attending the Imperial Irrigation District Coachella Valley Energy Commission special meeting scheduled for December 12, 2024, at 3 p.m., in his capacity as the appointed at-large Cities Commissioner, to discuss the possible formation of a Coachella Valley Power Agency Joint Powers Authority. CONFIRMATION OF AGENDA – Confirmed CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION; PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9; CASES NAMES AND NUMBERS – MULTIPLE (listed below, all in U.S. Bankruptcy Court, District of Delaware) CASE NAME: CASE NUMBER SilverRock Development Company, LLC 24-11647 SilverRock Lifestyle Residences, LLC 24-11648 SilverRock Lodging, LLC 24-11650 SilverRock Luxury Residences, LLC 24-11652 SilverRock Phase I, LLC 24-11654 RGC PA 789, LLC 24-11657 CONSENT CALENDAR ITEM NO. 2 25 CITY COUNCIL MINUTES Page 2 of 6 DECEMBER 11, 2024 SPECIAL MEETING COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 9:03 A.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 9:55 A.M. WITH COUNCILMEMBERS FITZPATRICK, PEÑA, AND SANCHEZ CITY ATTORNEY IHRKE REPORTED THAT MAYOR PRO TEM McGARREY JOINED THE MEETING AT 9:06 A.M. AND LEFT THE MEETING AT 9:48 A.M. REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke said Council received a report from Special Counsel, the City Manager, and the City Attorney for the existing litigation in the U.S. Bankruptcy Court identified in Closed Session Item No. 1, and reported the following in accordance with Government Code section 54957.1 (Brown Act). MOTION – a motion was made and seconded by Councilmembers Fitzpatrick/Peña to approve that certain Term Sheet for Debtor-In-Possession (DIP) Financing with attachments thereto that include a Memorandum of Understanding (MOU) and collectively referred to as the “Term Sheet,” and authorized the City Manager to execute the Term Sheet on behalf of the City. Motion passed unanimously. Prior to summarizing the substantive provisions of the Term Sheet, City Attorney Ihrke provided the following update on the bankruptcy case of SilverRock Development Company, LLC and its affiliates: On August 5, 2024, SilverRock Development Company, LLC and its affiliates, collectively referred to as “SDC,” voluntarily petitioned for Chapter 11 bankruptcy in U.S. Bankruptcy Court in Delaware; and per Council’s direction and approval, the City retained Special Counsel who has continuously been working with the City Manager and City Attorney throughout these proceedings. Mr. Ihrke said the following occurred prior to today: The U.S. Bankruptcy Court entered into the record a Final Order approving the appointment of the current Chief Restructuring Officer (CRO), Doug Wilson Companies, who is an independent supervisor, and administers and oversees the management of the debtors’ estate and proposed reorganization plan. The City Manager, City Attorney, and the Special Counsel have been continuously working with the CRO and its counsel as the bankruptcy case has been proceeding. SilverRock Development Company and its affiliates have now substituted a former Judge for the U.S. Bankruptcy Court in Delaware, Mr. Christopher Sontchi, to serve as the controlling manager(s) of SDC and its affiliates. 26 CITY COUNCIL MINUTES Page 3 of 6 DECEMBER 11, 2024 SPECIAL MEETING Mr. Sontchi has been retained as a fiduciary with expertise in handling businesses that are in voluntary bankruptcy, and Mr. Sontchi was proposed to replace Robert Green and Robert Green Companies as the controlling manager(s) of SDC and its affiliates as the bankruptcy case moves forward, and that substitution has occurred. This is a corporate governance issue that was brought about in response to a legal issue raised by the U.S. Trustee’s Office, noting that such substitution would need to take place in order to comply with bankruptcy protocol; the U.S. Trustee has stated on the record that, with the substitution of Mr. Sontchi, this legal issue has been adequately addressed. As previously reported, there also have been several Interim Orders authorizing DIP Financing, as part of the City-led negotiated DIP Financing, which authorized the current CRO to administer and oversee the debtors estate, and allowed for payment of SDC costs to be made by the City, as specified in an approved budget. The Term Sheet and MOU, voted on by the Council this morning, will be submitted to the Bankruptcy Court as a proposed Final Order for the court’s review and consideration, and if approved, final loan documents will be presented to Council for review and approval. The Term Sheet and MOU are necessary to get the DIP Financing before the U.S. Bankruptcy Court for its consideration. Mr. Ihrke next summarized the substance of the Council-approved Term Sheet as follows: The borrowers of the DIP Financing are SDC and its affiliates, listed as the debtors in the bankruptcy case; and Mr. Sontchi is now the controlling manager for all of the debtors’ entities. The lender is the City of La Quinta. The loan amount is not to exceed $11 million, or the “Funding Cap,” and it includes the principal and all amounts previously funded by the City through the DIP Financing on an interim basis. The loan will be what is known as a “priming” loan under federal bankruptcy law, which generally means that the City will have a “super-priority” security interest in all real and personal property held by the debtors, subject to limited “carve-outs” as set forth in the Term Sheet; as a “priming” loan, the City has the most secured type of loan available under federal bankruptcy law for the repayment of its loan. The loan will bear interest at the Local Agency Investment Fund (LAIF) rate, set and periodically adjusted by the State of California, currently at 4.71%, and this rate was chosen because it is considered an acceptable interest accrual rate for public funds’ investments. 27 CITY COUNCIL MINUTES Page 4 of 6 DECEMBER 11, 2024 SPECIAL MEETING The loan term and funding commitment by the City shall commence upon the entry of a Final Order by the U.S. Bankruptcy Court approving the loan (the “Approval Order”) and shall continue until the 1st of several items to occur that would terminate the funding commitment, summarized in general as follows: (a) December 15, 2025; (b) Occurrence of an event of default; or (c) The loan Maturity Date, as defined in the Term Sheet, which in general would be the first to occur of the following: The effective date of a bankruptcy reorganization plan under Chapter 11 for any of the borrowers in the bankruptcy case; The closing of a sale, assignment, or transfer of all of the borrowers’ assets to a successor developer; or December 31, 2025. The City is indemnified by SDC and its affiliates against all claims and liability arising from or in connection with the transactions relating to the Term Sheet. Milestones are included in the Final DIP Financing to ensure progress is made over the course of next year through actions necessary of the CRO and SDC, via Mr. Sontchi as the controlling manager, at a timely pace, with allowances for adjustments if needed, with such milestones including: o Continuing communications with the City during SDC’s selection of a broker and the broker’s required marketing process to obtain a report regarding cost to complete the project. o And the Bankruptcy Court review of the debtors’ proposed plan to exit out of bankruptcy. The Final DIP Financing secures the City consultation and approval rights with the CRO and debtors, who are required to continuously consult with and share information with the City as the process to search for and select a replacement developer and financing to complete the project moves forward, including: o The City shall have the right to consent to or reject the sale to any proposed developer/purchaser of the assets to take over the project and see its completion. The loan proceeds must be used in a manner and for costs outlined in a City- approved budget; as has been reported previously, costs in the City-approved budget are to address remediation efforts and dust control at the site, and costs necessary to ensure the bankruptcy proceedings move forward with soliciting and retaining a qualified developer and financing to take over and complete the project. 28 CITY COUNCIL MINUTES Page 5 of 6 DECEMBER 11, 2024 SPECIAL MEETING Once fully executed by the City and SDC, the Term Sheet will be submitted to the U.S. Bankruptcy Court and will be considered at the next scheduled hearing on January 2, 2025. Mr. Ihrke noted the public purposes served by Council’s approval of the City-led DIP Financing loan as part of the bankruptcy proceedings, which include but are not limited to: Ensure public safety and protection of the City-owned property and public amenities in and surrounding the debtors’ property; the debtors property is in the SilverRock Specific Plan area that is comprised of approximately 525 acres, of which approximately 140 acres have been conveyed to SDC; the City-owned public amenities, currently in use that surround SDC’s property, include the SilverRock public golf course, SilverRock Park, public roadway and infrastructure, all of which can be accessed by the public, and all of which are evidenced by the recorded site plan and maps; measures have already been put in place such as security fencing and other safety measures, will require continuous funding to be maintained to secure the City’s assets through the bankruptcy process. Remediate any public nuisances that may exist or may arise during the bankruptcy proceedings while a reorganization plan to move forward is put in place, such as structures and partially completed buildings exposed to the elements on SDC’s parcels that will need to be remedied, as evidenced by photographs and drone footage of the Talus site. Secure the City’s interest in economic development; as recognized by State law, revenue generation is a valid public purpose (Gov. Code § 52200 et seq.), and that purpose is realized in connection with the transient occupancy taxes (TOT), sales taxes, and other revenues anticipated to be generated for the City upon completion of the Talus project; evidence of this public purpose is evidenced by the Economic Development Report prepared for this project, dated November 2014, which identified significant TOT revenue-generation from the development of the parcel as a world class resort from undeveloped land. Secure the City’s interest and maintain its ability to participate in the selection of a successor developer and financing mechanism to restart and complete the project, as evidenced by the Purchase, Sale, and Development Agreement, and subsequent amendments, between the City and the project developer, prior to the bankruptcy proceedings, showing the City’s intent to maintain control over the developer and the project financing. This concluded Mr. Ihrke’s report, and he stated that prior announcements regarding the bankruptcy case are available on the City’s website at www.laquintaca.gov/taluslq. Mayor Evans said today’s Council’s motion also authorized the City Manager to execute the Term Sheet and related documents on behalf of the City upon City Attorney approval. 29 CITY COUNCIL MINUTES Page 6 of 6 DECEMBER 11, 2024 SPECIAL MEETING ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Peña/Fitzpatrick to adjourn at 10:17 a.m. Motion passed: ayes – 4, noes – 0, abstain – 0, absent – 1 (McGarrey). Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California 30 CITY COUNCIL MINUTES Page 1 of 10 DECEMBER 17, 2024 CITY COUNCIL MINUTES TUESDAY, DECEMBER 17, 2024 CALL TO ORDER A regular meeting of the La Quinta City Council was called to order at 3:00 p.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, McGarrey, Peña, Sanchez, and Mayor Evans ABSENT: None PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA CONFIRMATION OF AGENDA City Manager McMillen requested to pull Consent Calendar Item No. 8, regarding the Miles Avenue Pavement Rehabilitation Project No. 2023-01, and consider it as Business Session Item No. 3 on tonight’s agenda. Council concurred. CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION; PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (D) OF GOVERNMENT CODE SECTION 54956.9; CASES NAMES AND NUMBERS – MULTIPLE (listed below, all in U.S. Bankruptcy Court, District of Delaware) CASE NAME: CASE NUMBER SilverRock Development Company, LLC 24-11647 SilverRock Lifestyle Residences, LLC 24-11648 SilverRock Lodging, LLC 24-11650 SilverRock Luxury Residences, LLC 24-11652 SilverRock Phase I, LLC 24-11654 RGC PA 789, LLC 24-11657 COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 3:02 P.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 4:05 P.M. WITH ALL MEMBERS PRESENT CONSENT CALENDAR ITEM NO. 3 31 CITY COUNCIL MINUTES Page 2 of 10 DECEMBER 17, 2024 REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported the following pursuant to Government Code section 54957.1 (Brown Act): CLOSED SESSION ITEM NO. 1 – no new reportable action on this matter; a brief summary of the bankruptcy proceedings status for SilverRock Development Company and its affiliates will be provided under the Announcements, Presentations, and Written Communications section of the Agenda, as Presentation No. 1. Council’s authorization remains in place for the City Attorney, in coordination with the City Attorney’s Office, to defend and protect the interests of the City in the multiple bankruptcy cases filed by SilverRock Development Company and its responsive affiliates as reported out for Closed Session Item No. 2 from the August 6, 2024 Council meeting. PLEDGE OF ALLEGIANCE Mayor Evans led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA PUBLIC SPEAKER: Philip Bettencourt, La Quinta – said it was a pleasure serving on the Imperial Irrigation District (IID) Coachella Valley Energy Commission (CVEC) as the appointed at-large Commissioner. PUBLIC SPEAKER: Kyndra Wright, La Quinta – introduced herself; praised the City of La Quinta; and spread holiday cheer. ANNOUNCEMENTS, PRESENTATIONS AND WRITTEN COMMUNICATIONS 1. TALUS DEVELOPMENT PROJECT (FORMERLY SILVERROCK) - STATUS UPDATE Mayor Evans noted that the “Talus” signs were recently removed due to the ongoing bankruptcy proceedings and the City will revert back to referring to this project as “SilverRock” again until this matter is resolved. City Attorney Ihrke said on August 5, 2024, SilverRock Development Company LLC and its affiliates, collectively referred to as “SDC,” voluntarily petitioned for Chapter 11 bankruptcy in U.S. Bankruptcy Court in Delaware; and per Council’s direction and approval, the City retained Special Counsel who has continuously been working with the City Manager and City Attorney throughout these proceedings. Prior Announcements regarding the bankruptcy case are available on the City’s website at www.laquintaca.gov/taluslq. 32 CITY COUNCIL MINUTES Page 3 of 10 DECEMBER 17, 2024 Mr. Ihrke said he provided a lengthy report-out of Council’s official action at the December 11, 2024, special meeting, summarizing the substantive provisions and public purposes relating to a Term Sheet for Debtor-In-Possession (DIP) Financing Facility, with attachment thereto that includes a Memorandum of Understanding (MOU) and City- approved final budget, and are collectively referred to as the “Term Sheet;” this report- out would not be repeated, however the public may access and listen to the meeting on at https://laquinta.cablecast.tv/?site=1 (also at www.laquintaca.gov/pastmeetings). Mr. Ihrke provided the following summary update: The Term Sheet included the City’s proposed not to exceed $11 million dollar loan as part of the Final DIP Financing, which will be funded only upon approval by the U.S. Bankruptcy Court; the loan will be what is known as a “priming” loan under federal bankruptcy law, which means the City will have a “super-priority” security interest for the repayment of the loan, including “super-priority” over all liens on the real and personal property held by the debtors, subject to limited “carve-outs” as set forth in the Term Sheet; this type of “super-priority” is perhaps the most secured type of loan available under federal and state law. The Term Sheet was executed (on December 10, 2024) by the City and SDC, and was filed with the U.S. Bankruptcy Court for hearing and consideration; the hearing is set for January 2, 2025, which hearing may be continued until January 15, 2025, to consolidate the hearing on the proposed Final DIP Financing/Term Sheet with another important matter, the appointment of a brokerage firm to assist the Chief Restructuring Officer (CRO) as fiduciaries of the debtors, which as previously announced, is now entirely controlled by former bankruptcy Judge Christopher Sontchi. The appointment of a brokerage firm is an important step and common protocol under bankruptcy proceedings to ensure there is a thorough analysis and vetting for the selection of the next developer of the project. As noted in the Term Sheet, the CRO, SDC and its affiliates, and the City are required to be in constant communication during the bankruptcy process, and the City has the right to consent to or reject the sale of the project to any developer/purchaser proposed by the debtors. Since the December 11, 2024, special Council meeting, the Mayor and Councilmembers, individually and without a quorum of three or more present, met with CRO representatives and former Judge Sontchi. In accordance with the Brown Act (Gov. Code, § 54950 et seq.), there was no sharing of information or discussion of information among the Council, thereby ensuring there was no “serial” meeting, as defined, among the Council. Regarding the City-led Interim DIP Financing and funds that have been made available to the CRO pending the U.S. Bankruptcy Court review of the proposed 33 CITY COUNCIL MINUTES Page 4 of 10 DECEMBER 17, 2024 Final Order on the DIP Financing/Term Sheet, the following new items can be reported and summarized as follows: Based on communications from the CRO, RD Olson Construction Company, which was the primary contractor of the project, is anticipated to mobilize in early January 2025 to clean-up, repair, and secure and stabilize the exposed structures and take other City-approved actions to prepare the site for future development to resume, when the bankruptcy proceedings reach that point. Based on communications with the CRO, an independent consultant, the Cumming Group, has been retained by the CRO to prepare an impartial and professionally based “Property Condition Report”; this report is key for the City, CRO, and all parties to receive an independent accounting by an independent fiduciary of the costs necessary to complete the project by a future developer; the report is anticipated to be completed in February 2025. City Manager McMillen said earlier today, following the independent meetings of individual Councilmembers with former Judge Sontchi, Mr. McMillen visited the Talus project site accompanied by Mr. Sontchi, the CRO, and a member of the Cumming Group, who will be completing the Property Condition Report, as mentioned by the City Attorney. Mr. McMillen noted this report is imperative for the eventual marketing of the project, and anyone interested in bidding the project would rely on this report, which will be very detailed, and will require multiple visits from various experts to evaluate all aspects of the project and what has been constructed on the site to date; many of the structures have been partially constructed and exposed to the elements, and the condition of the structures will determine the actual value of the project; and the report is anticipated to be completed in February 2025. Mr. McMillen noted all parties visiting the site today appreciated the beautiful scenery; the City and all relevant parties are motivated to get the project completed. Mayor Evans reiterated that all up-to-date information pertaining to this project, formerly Talus, now referred to as SilverRock is available on the City’s website at www.laquintaca.gov/taluslq. 2. RECOGNIZE DISTINGUISHED CITIZEN AWARD RECIPIENTS Management Specialist Calderon provided a brief background on the newly established Distinguished Citizen Award program; the updated monument to be installed at the Civic Center Park to bear the names of the recipients of this program; and presented the qualifications and accomplishments of the two award recipients John (Juan) Salas and Will Donato. Council presented Mr. Salas and Mr. Donato with certificates of recognition and plaques in honor of their dedication and contributions to the La Quinta community. 34 CITY COUNCIL MINUTES Page 5 of 10 DECEMBER 17, 2024 CONSENT CALENDAR 1. ADOPT ORDINANCE NO. 619 ON SECOND READING AMENDING CHAPTER 3.25 OF THE LA QUINTA MUNICIPAL CODE RELATED TO SHORT-TERM VACATION RENTALS 2. ADOPT RESOLUTION DECLARING ASSESSOR PARCEL NUMBER 600-020- 057 LOCATED IN THE CITY OF LA QUINTA, CALIFORNIA, AS SURPLUS LAND; CEQA: EXEMPT FROM ENVIRONMENTAL REVIEW PURSUANT TO SECTION 15312 OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT [RESOLUTION NO. 2024-047] 3. APPROVE AMENDMENT NO. 3 TO AGREEMENT FOR CONTRACT SERVICES WITH VINTAGE ELECTRIC FOR ON-CALL ELECTRIC SERVICES 4. APPROVE AMENDMENT NO. 3 TO REIMBURSEMENT AGREEMENT WITH COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS FOR DUNE PALMS BRIDGE IMPROVEMENT PROJECT NO. 2011-05 5. ACCEPT SPORTS COMPLEX LIGHTING REPLACEMENT PROJECT NO. 2022-04, LOCATED AT THE LA QUINTA SPORTS COMPLEX ON PARK AVENUE 6. ACCEPT CITY HALL ROOF REPAIR PROJECT NO. 2023-32, LOCATED AT THE CITY OF LA QUINTA CITY HALL 7. ACCEPT EISENHOWER BASIN SLOPE REPAIR PROJECT NO. 2023-22, LOCATED ON THE WEST SIDE OF EISENHOWER DRIVE BETWEEN AVENIDA FERNANDO AND COACHELLA DRIVE 8.Pulled and moved to Business Session Item No. 3 by staff >>> APPROVE: (1) TRANSFER OF FUNDS AND PROJECT NO. 2023-01 FROM AVENUE 58 IMPROVEMENTS TO MILES AVENUE PAVEMENT REHABILITATION; AND (2) PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE MILES AVENUE PAVEMENT REHABILITATION PROJECT 9. AUTHORIZE OVERNIGHT TRAVEL FOR CITY CLERK ADMINISTRATIVE TECHNICIAN TO ATTEND THE CITY CLERK’S ASSOCIATION OF CALIFORNIA “NUTS AND BOLTS” WORKSHOP IN BREA, CALIFORNIA, FEBRUARY 6-7, 2025 10. AUTHORIZE OVERNIGHT TRAVEL FOR HUMAN RESOURCES DEPUTY DIRECTOR AND HUMAN RESOURCES TECHNICIAN TO ATTEND THE PUBLIC AGENCY RISK MANAGEMENT ASSOCIATION 2025 CONFERENCE IN ANAHEIM, CALIFORNIA, FEBRUARY 23-26, 2025 35 CITY COUNCIL MINUTES Page 6 of 10 DECEMBER 17, 2024 11. AUTHORIZE OVERNIGHT TRAVEL FOR HUMAN RESOURCES DEPUTY DIRECTOR TO ATTEND THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY 2025 SUPERVISOR ACADEMY CONFERENCE IN SAN DIEGO, CALIFORNIA, JANUARY 13-16, 2025 12. EXCUSE ABSENCE OF COMMISSIONER PALTIN FROM DECEMBER 11, 2024, QUARTERLY HOUSING COMMISSION MEETING 13. APPROVE RECIPIENT OF THE 2025 LA QUINTA SENIOR INSPIRATION AWARD 14. RECEIVE AND FILE FISCAL YEAR 2023/24 MEASURE G SALES TAX COMPLIANCE REPORT 15. RECEIVE AND FILE FIRST QUARTER FISCAL YEAR 2024/25 TREASURY REPORTS FOR JULY, AUGUST, AND SEPTEMBER 2024 16. RECEIVE AND FILE EXPENDITURE REPORT DATED JUNE 30, 2024 17. APPROVE DEMAND REGISTERS DATED NOVEMBER 15, 22, AND DECEMBER 6, 2024 18. RECEIVE AND FILE FISCAL YEAR 2023/24 DEVELOPMENT PROJECT FEE REPORT 19. RECEIVE AND FILE FISCAL YEAR 2023/24 ART IN PUBLIC PLACES ANNUAL REPORT 20. ADOPT RESOLUTION AND APPROVE MEMORANDUM OF UNDERSTANDING WITH RIVERSIDE COUNTY OBLIGATING AND ALLOCATING AMERICAN RESCUE PLAN ACT CORONAVIRUS STATE AND LOCAL RECOVERY FUNDS [RESOLUTION NO. 2024-048] CONSENT CALENDAR ITEM COMMENTS ITEM NO. 4 – Councilmember Fitzpatrick noted the increased cost of capital projects such as the Dune Palms bridge improvements. ITEM NO. 14 – Councilmembers Fitzpatrick and McGarrey and Mayor Evans thanked residents for approving Measure G sales and transactions use tax and noted the capital improvements, infrastructure, and services it funds. WRITTEN PUBLIC COMMENTS were received on Consent Calendar Item No. 19, related to fiscal year 2023/24 Art in Public Places Annual Report, from the Desert Valley Builders Association noting the City has satisfied and met its annual reporting obligation pursuant to the La Quinta Municipal Code and the Mitigation Fee Act, which were 36 CITY COUNCIL MINUTES Page 7 of 10 DECEMBER 17, 2024 distributed to Council, made public, published on the City’s website, and included in the public record of this meeting. MOTION – A motion was made and seconded by Councilmembers Peña/McGarrey to approve Consent Calendar Item Nos. 1-7 and 9-20 as presented, with Item No. 1 adopting Ordinance No. 619, and Item Nos. 2 and 20 adopting Resolution Nos. 2024-047 and 2024-048, respectively. Motion passed unanimously. BUSINESS SESSION 1. APPROVE AGREEMENT FOR CONTRACT SERVICES WITH SOUTHSTAR ENGINEERING AND CONSULTING, INC. TO PROVIDE CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR HIGHWAY 111 REHABILITATION PROJECT NO. 2022-25 Public Works Director/City Engineer McKinney presented the staff report, which is on file in the Clerk’s Office. Council discussed the project schedule was pushed for after high season due to the delay in receiving the awarded federal funding; and importance of implementing a communication program to alert residents and businesses. MOTION – A motion was made and seconded by Councilmembers Fitzpatrick/McGarrey to approve an Agreement for Contract Services with Southstar Engineering and Consulting, Inc. to provide construction management and inspection services for the Highway 111 Rehabilitation Project No. 2022-25; and authorize the City Manager to execute the agreement within the approved budget. Motion passed unanimously. 2. APPROVE THE PURCHASE OF A LIBRARY RESOURCE VAN Community Services Deputy Director Calderon introduced Management Analyst Calderon who presented the staff report, which is on file in the Clerk’s Office. PRESENTER: Sara DeLaCruz, Branch Manager III, Riverside County Library System – provided an overview of the proposed bookmobile services, targeted audience, research data gathered to identify community needs, staffing, and collaboration efforts with other agencies and school districts. PRESENTER: Joan Tyler, Chief Librarian, Riverside County Library System – provided start-up and operational cost options. Council discussed teaching books; outreach; school partnerships; van staffing; van electrical power; Wi-Fi options; grants; cost and types of guest performers; flexibility of schedule; demand for services; summer versus winter schedule; coordination with free school summer breakfast and lunch program; city-owned building on Eisenhower Drive; security and storage for van and valuable items; availability of digital library cards; use of 37 CITY COUNCIL MINUTES Page 8 of 10 DECEMBER 17, 2024 student ID cards as library cards; auto, employee, property and liability insurance costs; currently four vans serve the entire Riverside County; this van will be dedicated to La Quinta only – first city to have its own bookmobile; branding on van indicating exclusivity to, and funded by La Quinta; role of schools to provide literacy programs; high cost of van and services; ability to change with need; means of measuring success; and van treated as a branch for statistical analysis. MOTION – A motion was made and seconded by Councilmembers McGarrey/Sanchez to approve: (1) Option 2 “Enhanced One-Time (Start-Up) Costs” of $280,000 for the purchase of the resource van/bookmobile and relate fees, insurance, materials, supplies, equipment, IT services, subscriptions, etc.; and (2) Option B annual service level at $396,800 as presented in Attachment 2 of the staff report. Motion passed unanimously. 3.Pulled from Consent Calendar Item No. 8 and moved to Business Session by xxx >>> APPROVE: (1) TRANSFER OF FUNDS AND PROJECT NO. 2023-01 FROM AVENUE 58 IMPROVEMENTS TO MILES AVENUE PAVEMENT REHABILITATION; AND (2) PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE MILES AVENUE PAVEMENT REHABILITATION PROJECT Public Works Director/City Engineer McKinney presented the staff report, which is on file in the Clerk’s Office. Council discussed longevity and cost of pulverization process; current street rating of Miles Avenue; condition of landscaping on Miles Avenue; needs and timing of Avenue 58 stretch; and direction to include total spending on City roads in related staff reports. MOTION – A motion was made and seconded by Councilmembers Sanchez/Fitzpatrick to (1) approve transfer of funds and project number 2023-01 from Avenue 58 Improvements to be used for the Miles Avenue Pavement Rehabilitation, and (2) approve plans, specifications, and engineer’s estimate, and authorize staff to advertise for bid the Miles Avenue Rehabilitation Project No. 2023-01. Motion passed unanimously. STUDY SESSION – None PUBLIC HEARINGS – None DEPARTMENTAL REPORTS – All reports are on file in the City Clerk’s Office. 7-B. PUBLIC SAFETY – POLICE QUARTERLY REPORT JULY – SEPTEMBER 2024 Lieutenant Velasco with Riverside County Sheriff’s Department explained the reasons for the delay in response times for July and August 2024 were due to two calls whose priority was changed, however, the metrics system counts the entire time the call was being handled in its final priority level, even though initially the call was at a lower priority level; noted the processes and monitoring established to ensure La Quinta designated 38 CITY COUNCIL MINUTES Page 9 of 10 DECEMBER 17, 2024 resources are managed and dispatched to benefit La Quinta residents who pay for the service; mutual aid provided to surrounding areas; and staffing shortages. Council discussed the County increasing the staff servicing the County’s unincorporated areas; and appreciation for recognizing and correcting response times. MAYOR’S AND COUNCIL MEMBERS’ ITEMS Mayor Evans reported on her, and other Councilmembers’ attendance at the AMEX Media Day; Sponsor Day; Chamber of Commerce Day at PGA West; annual Tree Lighting events; Indian Wells-La Quinta 2024 Ironman 70.3 event; annual Casita Lighting; Blue Light Ceremony; Shop-with-a-Cop; PGA Superstore opening; Pancakes with Santa event; Boys & Girls Club reception; Volunteers in Medicine Gala; and La Quinta Board Mixer event at Los Arcos restaurant. Councilmember Sanchez reported on his attendance at the Desert Horse event. REPORTS AND INFORMATIONAL ITEMS La Quinta’s representative for 2024, Mayor Evans reported on her participation in the following organizations’ meetings: CVAG COACHELLA VALLEY CONSERVATION COMMISSION VISIT GREATER PALM SPRINGS CONVENTION AND VISITORS’ BUREAU IMPERIAL IRRIGATION DISTRICT – CV ENERGY COMMISSION DESERT SANDS UNIFIED SCHOOL DISTRICT 2x2 COMMITTEE (Evans & Sanchez) La Quinta’s representative for 2024, Councilmember Fitzpatrick reported on her participation in the following organizations’ meetings/organization’s meeting: ANIMAL CAMPUS COMMISSION (attended on behalf of delegate Sanchez) RIVERSIDE COUNTY TRANSPORTATION COMMISSION La Quinta’s representative for 2024, Mayor Pro Tem McGarrey reported on her participation in the following organization’s meeting: LEAGUE OF CALIFORNIA CITIES – EXECUTIVE COMMITTEE, RIVERSIDE COUNTY DIVISION La Quinta’s representative for 2024, Councilmember Peña reported on his participation in the following organizations’ meetings: COACHELLA VALLEY MOSQUITO AND VECTOR CONTROL DISTRICT BOARD OF TRUSTEES SUNLINE TRANSIT AGENCY La Quinta’s representative for 2024, Councilmember Sanchez reported on his participation in the following organizations’ meetings: 39 CITY COUNCIL MINUTES Page 10 of 10 DECEMBER 17, 2024 DESERT SANDS UNIFIED SCHOOL DISTRICT 2x2 COMMITTEE (Evans & Sanchez) SO. CALIFORNIA ASSOCIATION OF GOVERNMENTS REGIONAL COUNCIL Council directed a letter be drafted to the Coachella Valley Unified School District listing the Council’s questions and concerns, since requests for meetings have not been successful. ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Sanchez/McGarrey to adjourn at 6:27 p.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California 40 CITY COUNCIL MINUTES Page 1 of 2 JANUARY 6, 2025 SPECIAL MEETING CITY COUNCIL MINUTES SPECIAL MEETING MONDAY, JANUARY 6, 2025 CALL TO ORDER A special meeting of the La Quinta City Council was called to order at 8:30 a.m. by Mayor Evans. PRESENT: Councilmembers Fitzpatrick, McGarrey, Peña, Sanchez, and Mayor Evans ABSENT: None PLEDGE OF ALLEGIANCE Councilmember Sanchez led the audience in the Pledge of Allegiance. PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA – None CONFIRMATION OF AGENDA – Confirmed CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION; PURSUANT TO PARAGRAPH (1) OF SUBDIVISION (d) OF GOVERNMENT CODE SECTION 54956.9; CASES NAMES AND NUMBERS – MULTIPLE (listed below, all in U.S. Bankruptcy Court, District of Delaware) CASE NAME: CASE NUMBER SilverRock Development Company, LLC 24-11647 SilverRock Lifestyle Residences, LLC 24-11648 SilverRock Lodging, LLC 24-11650 SilverRock Luxury Residences, LLC 24-11652 SilverRock Phase I, LLC 24-11654 RGC PA 789, LLC 24-11657 COUNCIL RECESSED THE OPEN SESSION PORTION OF THE MEETING AND MOVED INTO CLOSED SESSION AT 8:33 A.M. MAYOR EVANS RECONVENED THE OPEN SESSION PORTION OF THE CITY COUNCIL MEETING AT 9:31 A.M. WITH ALL MEMBERS PRESENT CONSENT CALENDAR ITEM NO. 4 41 CITY COUNCIL MINUTES Page 2 of 2 JANUARY 6, 2025 SPECIAL MEETING REPORT ON ACTION(S) TAKEN IN CLOSED SESSION: City Attorney Ihrke reported no actions were taken in Closed Session that require reporting pursuant to Government Code section 54957.1 (Brown Act): Council’s authorization remains in place for the City Attorney, in coordination with the City Attorney’s Office and Special Counsel, to defend and protect the interests of the City in the multiple bankruptcy cases filed by SilverRock Development Company and its responsive affiliates as reported out for Closed Session Item No. 2 from the August 6, 2024, Council meeting. Mr. Ihrke noted there is no new information to be added to the summary updates provided at the December 11 and 17, 2024, Council meetings on the bankruptcy proceedings for SilverRock Development Company and its affiliates; and at the request of debtor’s counsel and with the agreement of the other parties’ legal counsel, the January 2, 2025, hearing date on the Debtor-In-Possession (DIP) Financing/Term Sheet was rescheduled by the U.S. Bankruptcy Court to January 15, 2025, to consolidate it with another matter, the appointment of a brokerage firm to assist the Chief Restructuring Officer (CRO) as fiduciaries of the debtors, and to hear other remaining pending matters. ADJOURNMENT There being no further business, a motion was made and seconded by Councilmembers Fitzpatrick/McGarrey to adjourn at 9:32 a.m. Motion passed unanimously. Respectfully submitted, MONIKA RADEVA, City Clerk City of La Quinta, California 42 City of La Quinta CITY COUNCIL MEETING: January 21, 2025 STAFF REPORT AGENDA TITLE: APPROVE PLANS, SPECIFICATIONS, ENGINEER’S ESTIMATE, AND ADVERTISE FOR BID THE HIGHWAY 111 PAVEMENT REHABILITATION PROJECT NO. 2022-25 RECOMMENDATION Approve plans, specifications, engineer’s estimate, and authorize Staff to bid the Highway 111 Rehabilitation Project No. 2022-25 from the city limits west of Washington Street to the city limits at Jefferson Street. EXECUTIVE SUMMARY •The Highway 111 Pavement Rehabilitation project (Project) will pulverize the existing pavement on Highway 111 from approximately 1,500 feet west of Washington Street to Jefferson Street within the city limits (Attachment 1). Work will also include minor improvements at curb ramps to begin the process of bringing them into Americans Disabilities Act (ADA) compliance. •The City has received $4,000,000 in Federal Earmark funding that is being processed through Caltrans. Staff have successfully processed the environmental document through Caltrans and have requested authorization of funds in November 2024. Once funds are authorized, Staff can proceed with bidding. •Staff has secured Southstar for Construction Management services. FISCAL IMPACT Budget for the Project was allocated in fiscal years 2024/25 Capital Improvement Program (CIP) under project 2019-05 Highway 111 Corridor Area Plan Implementation in the amount of $8,034,000, which includes $4,000,000 in Federal Earmark Funding, $984,000 in SB1 funding, and $3,050,000 in Measure G Funding. The following is the anticipated project budget: Total Budget Design: $ 100,000 Professional: $ 50,000 Inspection/Testing/Survey: $ 500,000 Construction: $ 7,000,000 Contingency: $ 384,000 Total Budget: $ 8,034,000 CONSENT CALENDAR ITEM NO. 5 43 BACKGROUND/ANALYSIS The two-mile stretch of Highway 111 in La Quinta is in need of major rehabilitation and re-pavement, as the majority of the Project area has inadequate base conditions for a pavement overlay. The rehabilitation requires the existing pavement, approximately 1,500 feet west of Washington Street to Jefferson Street within city limits, to be pulverized and regraded prior to the application of new pavement. Leaving the roadway in its current worn and cracked condition would increase costs for repair in the future. Work will also include minor improvements at curb ramps to begin the process of bringing them into Americans with Disabilities Act (ADA) compliance. The average daily traffic on Highway 111 is estimated at 38,000 vehicles. Additionally, the Highway 111/Washington Street intersection is the most traveled intersection in the Coachella Valley. The commercial/retail corridor of Highway 111 that runs through La Quinta provides about 75% of the City’s annual sales tax revenue. On any given day, Highway 111 is heavily used by residents and visitors of the Coachella Valley commuting between the east and west ends of the valley for work, school, shopping, dining, and to access recreational and entertainment amenities in and around La Quinta. On March 21, 2023, Council approved the Project for bid; however, shortly thereafter, the City was notified that the Project had successfully secured Federal Earmark Funding in July 2023, subject to compliance with all Federal Highway Administration reporting and oversite processed through CalTrans, which includes the preparation and approval of an environmental document before requesting funding. The Federal Earmark Funding was officially adopted by Congress in March 2024, and the environmental document was subsequently approved in November 2024. Following this approval, the City submitted the formal requests for funds in November 2024, marking a significant milestone in the Project’s progress and ensuring compliance with federal and state procedural requirements. Contingent upon Council’s approval to advertise the Project for bid on January 21, 2025, the following is the anticipated Project schedule: Council Bid Authorization January 21, 2025 Bid Period (After Caltrans Authorization) January to March 2025 Council Considers Project Award April 2025 Execute Contract and Mobilize April to May 2025 Construction (90 Working Days) May to September 2025 Accept Improvements October 2025 44 45 ALTERNATIVES Staff does not recommend an alternative. Prepared by: Ubaldo Ayòn, Assistant Construction Manager Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map *IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. © Riverside County GIS Legend Notes From West of Washington Street to Jefferson Street REPORT PRINTED ON...2/7/2019 11:38:16 AM ATTACHMENT 1 Highway 111 Rehabilitation Project (2022-25) 0 12,0376, 019 Feet Blueline Streams City Areas World Street Map 46 City of La Quinta CITY COUNCIL MEETING: January 21, 2025 STAFF REPORT AGENDA TITLE: RECEIVE AND FILE REVENUE AND EXPENDITURE REPORT DATED OCTOBER 31, 2024 RECOMMENDATION Receive and file revenue and expenditure report dated October 31, 2024. EXECUTIVE SUMMARY The report summarizes the City’s year-to-date (YTD) and month-to-date (MTD) revenues and expenditures for October 2024 (Attachment 1). These reports are also reviewed by the Financial Advisory Commission. FISCAL IMPACT – None BACKGROUND/ANALYSIS Below is a summary of the column headers used on the Revenue and Expenditure Summary Reports: Original Total Budget – represents revenue and expenditure budgets the Council adopted in June 2024 for fiscal year 2024/25. Current Total Budget – represents original adopted budgets plus any Council approved budget amendments from throughout the year. The 2023/24 operating and Capital Improvement Project carryovers to 2024/25 will be processed after the year-end audit is completed. Period Activity – represents actual revenues received and expenditures outlaid in the reporting month. Fiscal Activity – represents actual revenues received and expenditures outlaid YTD. Variance Favorable/(Unfavorable) - represents the dollar difference between YTD collections/expenditures and the current budgeted amount. Percent Used – represents the percentage activity as compared to budget YTD. CONSENT CALENDAR ITEM NO. 6 47 Revenues are not received uniformly throughout the year, resulting in peaks and valleys. For example, large property tax payments are usually received in December and May. Similarly, Redevelopment Property Tax Trust Fund payments are typically received in January and June. Any timing imbalance of revenue receipts versus expenditures is funded from the City’s cash flow reserve. Unlike revenues, expenditures are more likely to be consistent from month to month. However, large debt service payments or CIP expenditures can cause swings. Prepared by: Rosemary Hallick, Principal Management Analyst Approved by: Claudia Martinez, Finance Director Attachment: 1. Revenue and Expenditure Report for October 31, 2024 MTD YTD Percent of Budget YTD Percent of Budget General Fund (GF)3,593,193$ 7,788,555$ 9.42%8,386,917$ 10.69% All Funds 4,121,866$ 12,441,955$ 7.92% 17,722,736$ 14.34% MTD YTD Percent of Budget YTD Percent of Budget General Fund 1,649,210$ 8,202,955$ 9.84%9,193,557$ 12.62% Payroll (GF)878,021$ 3,364,351$ 23.81%3,123,714$ 23.33% All Funds 3,942,208$ 34,072,021$ 23.36% 38,858,214$ 32.91% October 2024 Revenues Comparison to 2023 October 2024 Expenditures Comparison to 2023 General Fund Non-General Fund Measure G Sales Tax 938,573$ Gas Tax 191,792$ Sales Tax 695,793$ SilverRock Green Fees 165,299$ Property Tax 577,644$ SLESA Grant(1)102,997$ Transient Occupancy (Hotel) Tax 554,747$ Allocated Interest 44,894$ Fire Service Credit 170,461$ Developer Impact Fees - Transportation 32,072$ General Fund Non-General Fund Parks Maintenance Services 114,741$ Capital Improvement Program (CIP) - Construction(2)945,895$ Contract Legal Services 90,900$ SilverRock Maintenance 306,994$ Visit Greater Palm Springs 84,144$ Machinery & Equipment 220,228$ Marketing & Tourism Promotions 44,774$ Contract IT Management 84,186$ Contract Traffic Engineer 28,021$ Lighting & Landscape - Supplies 83,752$ Top Five Revenue/Income Sources for October Top Five Expenditures/Outlays for October (1)Supplemental Law Enforcement Services Fund - Citizens' Option for Public Safety (COPS) Grant (2)CIP Construction - Dune Palms Bridge; SRR Park (art pedestals) 48 For Fiscal: 2024/25 Period Ending: 10/31/2024 Page 1 of 3 Revenue Summary Fiscal Activity Variance Favorable (Unfavorable)Fund Period Activity Current Total Budget Original Total Budget Percent Used 101 - GENERAL FUND 7,788,5553,593,19382,714,300 82,714,300 -74,925,745 9.42% 105 - DISASTER RECOVERY FUND -12,424030,000 30,000 -42,424 41.41% 201 - GAS TAX FUND 477,946191,7922,589,000 2,589,000 -2,111,054 18.46% 202 - LIBRARY & MUSEUM FUND -12,3917713,143,000 3,143,000 -3,155,391 0.39% 203 - PUBLIC SAFETY FUND (MEASURE G)-22805,000 5,000 -5,228 4.55% 210 - FEDERAL ASSISTANCE FUND -30190,000 190,000 -190,003 0.00% 212 - SLESA (COPS) FUND 102,258102,997103,000 103,000 -742 99.28% 215 - LIGHTING & LANDSCAPING FUND 23,96713,2174,000,500 4,000,500 -3,976,533 0.60% 221 - AB 939 - CALRECYCLE FUND 10,4503,69180,000 80,000 -69,550 13.06% 223 - MEASURE A FUND 142,33402,025,000 2,025,000 -1,882,666 7.03% 225 - INFRASTRUCTURE FUND -2401,000 1,000 -1,024 2.41% 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)0013,000 13,000 -13,000 0.00% 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP)005,500 5,500 -5,500 0.00% 230 - CASp FUND, AB 1379 4,9991,11221,000 21,000 -16,001 23.81% 231 - SUCCESSOR AGCY PA 1 RORF 21,6463,97920,260,000 20,260,000 -20,238,354 0.11% 235 - SO COAST AIR QUALITY FUND -162054,500 54,500 -54,662 0.30% 237 - SUCCESSOR AGCY PA 1 ADMIN -233013,820 13,820 -14,053 1.69% 241 - HOUSING AUTHORITY 149,78327,3111,452,000 1,452,000 -1,302,217 10.32% 243 - RDA LOW-MOD HOUSING FUND -5,289060,000 60,000 -65,289 8.82% 247 - ECONOMIC DEVELOPMENT FUND 39040840,000 40,000 -39,610 0.97% 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)25,522018,000 18,000 7,522 141.79% 250 - TRANSPORTATION DIF FUND 120,63932,072540,000 540,000 -419,361 22.34% 251 - PARKS & REC DIF FUND 44,65416,848253,000 253,000 -208,346 17.65% 252 - CIVIC CENTER DIF FUND 27,5819,840103,000 103,000 -75,419 26.78% 253 - LIBRARY DEVELOPMENT DIF 8,7933,17650,000 50,000 -41,207 17.59% 254 - COMMUNITY & CULTURAL CENTERS DIF 19,8547,648105,000 105,000 -85,146 18.91% 255 - STREET FACILITY DIF FUND -10001,000 1,000 -1,100 10.04% 256 - PARK FACILITY DIF FUND -90100100 -109 9.45% 257 - FIRE PROTECTION DIF 8,1512,95253,000 53,000 -44,849 15.38% 259 - MAINTENANCE FACILITIES DIF FUND 8,7572,50447,000 47,000 -38,243 18.63% 270 - ART IN PUBLIC PLACES FUND 18,297910158,000 158,000 -139,703 11.58% 275 - LQ PUBLIC SAFETY OFFICER -6903,000 3,000 -3,069 2.30% 299 - INTEREST ALLOCATION FUND 2,435,01544,89400 2,435,015 0.00% 310 - LQ FINANCE AUTHORITY DEBT SERVICE -101,500 1,500 -1,501 0.07% 401 - CAPITAL IMPROVEMENT PROGRAMS 117,646027,218,109 27,218,109 -27,100,463 0.43% 405 - SA PA 1 CAPITAL IMPRV FUND -80500500 -508 1.51% 501 - FACILITY & FLEET REPLACEMENT -6,38201,705,000 1,705,000 -1,711,382 0.37% 502 - INFORMATION TECHNOLOGY 13,2408,5832,276,708 2,276,708 -2,263,468 0.58% 503 - PARK EQUIP & FACILITY FUND -4,5860500,000 500,000 -504,586 0.92% 504 - INSURANCE FUND -1,05701,363,230 1,363,230 -1,364,287 0.08% 601 - SILVERROCK RESORT 541,192171,6445,484,500 5,484,500 -4,943,308 9.87% 602 - SILVERROCK GOLF RESERVE -882098,000 98,000 -98,882 0.90% 760 - SUPPLEMENTAL PENSION PLAN -8807,000 7,000 -7,088 1.26% 761 - CERBT OPEB TRUST 156,928040,000 40,000 116,928 392.32% 762 - PARS PENSION TRUST 217,295-117,676200,000 200,000 17,295 108.65% Report Total:4,121,866 12,441,955157,026,267 157,026,267 -144,584,312 7.92% ATTACHMENT 1 Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report, published annually, is the best resource for all final audited numbers. 49 For Fiscal: 2024/25 Period Ending: 10/31/2024 Page 2 of 3 Expenditure Summary Fiscal Activity Variance Favorable (Unfavorable)Fund Period Activity Current Total Budget Original Total Budget Percent Used 101 - GENERAL FUND 8,202,9551,649,21083,331,665 83,331,665 75,128,710 9.84% 201 - GAS TAX FUND 210,83357,1223,443,100 3,443,100 3,232,267 6.12% 202 - LIBRARY & MUSEUM FUND 202,79337,1172,555,615 2,555,615 2,352,822 7.94% 210 - FEDERAL ASSISTANCE FUND 00198,500 198,500 198,500 0.00% 212 - SLESA (COPS) FUND 33,9270100,000 100,000 66,073 33.93% 215 - LIGHTING & LANDSCAPING FUND 1,029,257227,2633,957,700 3,957,700 2,928,443 26.01% 221 - AB 939 - CALRECYCLE FUND 20,5196,519200,000 200,000 179,481 10.26% 223 - MEASURE A FUND 002,335,000 2,335,000 2,335,000 0.00% 226 - EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG)11,0381,28812,000 12,000 962 91.99% 227 - STATE HOMELAND SECURITY PROGRAMS (SHSP)005,000 5,000 5,000 0.00% 230 - CASp FUND, AB 1379 005,500 5,500 5,500 0.00% 231 - SUCCESSOR AGCY PA 1 RORF 15,050,68004,452,755 4,452,755 -10,597,925 338.01% 235 - SO COAST AIR QUALITY FUND 1,819040,000 40,000 38,181 4.55% 237 - SUCCESSOR AGCY PA 1 ADMIN 1,600010,000 10,000 8,400 16.00% 241 - HOUSING AUTHORITY 309,32387,8041,715,440 1,715,440 1,406,117 18.03% 243 - RDA LOW-MOD HOUSING FUND 300,8000250,000 250,000 -50,800 120.32% 247 - ECONOMIC DEVELOPMENT FUND 3,83485031,500 31,500 27,666 12.17% 249 - SA 2011 LOW/MOD BOND FUND (Refinanced in 2016)00250,000 250,000 250,000 0.00% 250 - TRANSPORTATION DIF FUND 400,00001,579,109 1,579,109 1,179,109 25.33% 253 - LIBRARY DEVELOPMENT DIF 0015,000 15,000 15,000 0.00% 254 - COMMUNITY & CULTURAL CENTERS DIF 00500,000 500,000 500,000 0.00% 259 - MAINTENANCE FACILITIES DIF FUND 00100,000 100,000 100,000 0.00% 270 - ART IN PUBLIC PLACES FUND 44,30616,223233,000 233,000 188,694 19.02% 310 - LQ FINANCE AUTHORITY DEBT SERVICE 001,500 1,500 1,500 0.00% 401 - CAPITAL IMPROVEMENT PROGRAMS 3,208,816988,62627,218,109 27,218,109 24,009,293 11.79% 501 - FACILITY & FLEET REPLACEMENT 552,951253,2221,628,750 1,628,750 1,075,799 33.95% 502 - INFORMATION TECHNOLOGY 1,183,025127,8613,217,945 3,217,945 2,034,920 36.76% 503 - PARK EQUIP & FACILITY FUND 556,5211,0002,000,000 2,000,000 1,443,479 27.83% 504 - INSURANCE FUND 1,039,2337061,058,000 1,058,000 18,767 98.23% 601 - SILVERROCK RESORT 1,683,292484,5355,365,000 5,365,000 3,681,708 31.38% 760 - SUPPLEMENTAL PENSION PLAN 12,833012,850 12,850 17 99.87% 761 - CERBT OPEB TRUST 44601,500 1,500 1,054 29.71% 762 - PARS PENSION TRUST 11,2192,86330,000 30,000 18,781 37.40% Report Total:3,942,208 34,072,021145,854,538 145,854,538 111,782,517 23.36% Accounts are subject to adjusting entries and audit. The City's Annual Comprehensive Financial Report, published annually, is the best resource for all final audited numbers. 50 Fund #Name Notes 101 General Fund The primary fund of the City used to account for all revenue and expenditures of the City; a broad range of municipal activities are provided through this fund. 105 Disaster Recovery Fund Accounts for use of one-time federal funding designed to deliver relief to American workers and aid in the economic recovery iin the wake of COVID-19. The American Rescue Plan Act (ARPA) was passed by Congress in 2021 to provide fiscal recovery funds to state and local governments. 201 Gas Tax Fund Gasoline sales tax allocations received from the State which are restricted to street-related expenditures. 202 Library and Museum Fund Revenues from property taxes and related expenditures for library and museum services. 203 Public Safety Fund General Fund Measure G sales tax revenue set aside for public safety expenditures. 210 Federal Assistance Fund Community Development Block Grant (CDBG) received from the federal government and the expenditures of those resources. 212 SLESF (COPS) Fund Supplemental Law Enforcement Services Funds (SLESF) received from the State for law enforcement activities. Also known as Citizen's Option for Public Safety (COPS). 215 Lighting & Landscaping Fund Special assessments levied on real property for city-wide lighting and landscape maintenance/improvements and the expenditures of those resources. 220 Quimby Fund Developer fees received under the provisions of the Quimby Act for park development and improvements. 221 AB939 Fund/Cal Recycle Franchise fees collected from the city waste hauler that are used to reduce waste sent to landfills through recycling efforts. Assembly Bill (AB) 939. 223 Measure A Fund County sales tax allocations which are restricted to street-related expenditures. 224 TUMF Fund Developer-paid Transportation Uniform Mitigation Fees (TUMF) utilized for traffic projects in Riverside County. 225 Infrastructure Fund Developer fees for the acquisition, construction or improvement of the City’s infrastructure as defined by Resolution 226 Emergency Mgmt. Performance Grant (EMPG)Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 227 State Homeland Security Programs (SHSP)Federal Emergency Management Agency (FEMA) grant for emergency preparedness. 230 CASP Fund, AB1379 / SB1186 Certified Access Specialist (CASp) program fees for ADA Accessibility Improvements; derived from Business License renewals. Assembly Bill (AB) 1379 and Senate Bill (SB) 1186. 231 Successor Agency PA 1 RORF Fund Successor Agency (SA) Project Area (PA) 1 Redevelopment Obligation Retirement Fund (RORF) for Redevelopment Property Tax Trust Fund (RPTTF) taxes received for debt service payments on recognized obligations of the former Redevelopment Agency (RDA). 235 SO Coast Air Quality Fund (AB2766, PM10)Contributions from the South Coast Air Quality Management District. Uses are limited to the reduction and control of airborne pollutants. Assembly Bill (AB) 2766. 237 Successor Agency PA 1 Admin Fund Successor Agency (SA) Project Area (PA) 1 for administration of the Recognized Obligation Payment Schedule (ROPS) associated with the former Redevelopment Agency (RDA). 241 Housing Authority Activities of the Housing Authority which is to promote and provide quality affordable housing. 243 RDA Low-Moderate Housing Fund Activities of the Housing Authority which is to promote and provide quality affordable housing. Accounts for RDA loan repayments (20% for Housing) and housing programs,. 244 Housing Grants Activites related Local Early Action Planning (LEAP) and SB2 grants for housing planning and development. 247 Economic Development Fund Proceeds from sale of City-owned land and transfers from General Fund for future economic development. 249 SA 2011 Low/Mod Bond Fund Successor Agency (SA) low/moderate housing fund; 2011 bonds refinanced in 2016. 250 Transportation DIF Fund Developer impact fees collected for specific public improvements - transportation related. 251 Parks & Rec. DIF Fund Developer impact fees collected for specific public improvements - parks and recreation. 252 Civic Center DIF Fund Developer impact fees collected for specific public improvements - Civic Center. 253 Library Development DIF Fund Developer impact fees collected for specific public improvements - library. 254 Community Center DIF Fund Developer impact fees collected for specific public improvements - community center. 255 Street Facility DIF Fund Developer impact fees collected for specific public improvements - streets. 256 Park Facility DIF Fund Developer impact fees collected for specific public improvements - parks. 257 Fire Protection DIF Fund Developer impact fees collected for specific public improvements - fire protection. 259 Maintenance Facilities DIF Fund Developer impact fees collected for specific public improvements - maintenance facilities. 270 Art In Public Places Fund Developer fees collected in lieu of art placement; utilized for acquisition, installation and maintenance of public artworks. 275 LQ Public Safety Officer Fund Annual transfer in from General Fund; distributed to public safety officers disabled or killed in the line of duty. 299 Interest Allocation Fund Interest earned on investments. 310 LQ Finance Authority Debt Service Fund Accounted for the debt service the Financing Authority’s outstanding debt and any related reporting requirements. This bond was fully paid in October 2018. 401 Capital Improvement Program Fund Planning, design, and construction of various capital projects throughout the City. 405 SA PA 1 Capital Improvement Fund Successor Agency (SA) Project Area (PA) 1 bond proceeds restricted by the bond indenture covenants. Used for SilverRock infrastructure improvements. 501 Equipment Replacement Fund Internal Service Fund for vehicles, heavy equipment, and related facilities. 502 Information Technology Fund Internal Service Fund for computer hardware and software and phone systems. 503 Park Equipment & Facility Fund Internal Service Fund for park equipment and facilities. 504 Insurance Fund Internal Service Fund for city-wide insurance coverages. 601 SilverRock Resort Fund Enterprise Fund for activities of the city-owned golf course. 602 SilverRock Golf Reserve Fund Enterprise Fund for golf course reserves for capital improvements. 760 Supplemental Pension Plan (PARS Account)Supplemental pension savings plan for excess retiree benefits to general employees of the City. 761 Other Post Benefit Obligation Trust (OPEB)For retiree medical benefits and unfunded liabilities. 762 Pension Trust Benefit (PARS Account)For all pension-related benefits and unfunded liabilities. Fund Descriptions Page 3 of 3 51 52 City of La Quinta CITY COUNCIL MEETING: January 21, 2025 STAFF REPORT AGENDA TITLE: APPROVE DEMAND REGISTERS DATED DECEMBER 13, 20, 27, 2024 RECOMMENDATION Approve demand registers dated December 13, 20, 27, 2024. EXECUTIVE SUMMARY – None FISCAL IMPACT Demand of Cash: City 6,789,401.19$ Successor Agency of RDA -$ Housing Authority 54,539.24$ 6,843,940.43$ BACKGROUND/ANALYSIS Routine bills and payroll must be paid between Council meetings. Attachment 1 details the weekly demand registers for December 13, 20, 27, 2024. Warrants Issued: 215637-215696 984,991.39$ EFT 180 200.00$ 215699-215744 1,241,992.37$ EFT 181 2,244.00$ EFT 182 112,646.20$ 215745-215809 927,264.76$ EFT 184 767.59$ Wire Transfers 2,675,031.15$ Payroll Tax Transfers 200,943.09$ Payroll Direct Deposit 697,859.88$ 6,843,940.43$ *EFT number 183 payable to Rutan & Tucker, check number 215697 payable to SoCal Gas, and check number 215698 payable to Whiteford Taylor & Preston, LLP will be reported on a future Demand Register Report CONSENT CALENDAR ITEM NO. 7 53 Vendor Account Name Amount Purpose Onyx Paving Company, Inc.Construction $559,517.97 Citywide Pavement Repair Superior Roofing City Bldg Repl/Repair $440,800.00 City Hall Roof Repair Desert Concepts Construction, Inc.(1)Various $322,519.41 Citywide Parks & L&L Maintenance & Repairs Ortiz Enterprises, Inc.Construction $322,225.74 Dune Palms Bridge Progress Payment Hammel, Green, and Abrahamson, Inc.Design $287,069.66 Cultural Campus Degsign Services (1) Payments were made 12/13/24 & 12/27/24 Wire Transfers: Twenty-three transfers totaled $2,675,031. Of this amount, $2,115,027 was to SilverRock Phase 1 LLC and $314,548 was to CalPERS (See Attachment 2 for a complete listing). Investment Transactions: Full details of investment transactions, as well as total holdings, are reported quarterly in the Treasurer’s Report. Prepared by: Jesse Batres, Finance Technician Approved by: Rosemary Hallick, Principal Management Analyst Attachments: 1. Demand Registers 2.Wire Transfers Transaction Issuer Type Par Value Settle Date Coupon Rate YTM Maturity Federal Farm Credit Banks Agency 1,000,000$ 12/9/2024 0.970% 0.970% Purchase Federal Farm Credit Banks Agency 1,000,000$ 12/17/2024 4.125% 4.140% Maturity Federal Home Loan Banks Agency 1,000,000$ 12/26/2024 4.750% 4.800% Maturity Trustone Financial Credit Union CD 248,000$ 12/27/2024 5.150% 5.150% Maturity Bank of Princeton CD 248,000$ 12/30/2024 0.500% 0.500% Maturity Federal National Mortgage Assoc.Agency 500,000$ 12/30/2024 0.400% 0.400% Purchase United States Treasury Treasury Note 1,500,000$ 12/31/2024 4.375% 4.420% Purchase Federal Home Loan Bank Agency 1,000,000$ 12/31/2024 4.500% 4.500% 54 1/13/2025 5:13:18 PM Page 1 of 7 Demand Register City of La Quinta Packet: APPKT04012 - 12/13/2024 JB AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 200.00Annual Wellness Dollar Reim…FY 24/25 WELLNESS DOLLARS REIMB S.…180CHAVEZ, SEIRI SAMAGUEY 101-1004-50252 3,000.00Community Experiences11/2024 - IRONMAN SOCIAL MEDIA ADS215637ALPHA MEDIA LLC 101-3003-60149 400.00Community Experiences11/2024 - IRONMAN RADIO ADS 98.5 T…215637ALPHA MEDIA LLC 101-3003-60149 1,420.00Community Experiences11/2024 - IRONMAN RADIO ADS MOD 1…215637ALPHA MEDIA LLC 101-3003-60149 1,136.00Community Experiences11/2024 - IRONMAN SOCIAL MEDIA ADS215637ALPHA MEDIA LLC 101-3003-60149 1,420.00Community Experiences11/2024 - IRONMAN RADIO ADS MIX 10…215637ALPHA MEDIA LLC 101-3003-60149 7,204.41Community ExperiencesARCTIC GLACIER SNOW FOR TREE LIGHT…215638ARCTIC GLACIER U.S.A., INC 101-3003-60149 95.00Special Enforcement FundsPHONE PINGS LA242910050215639AT&T 101-2001-60175 145.00Special Enforcement FundsPHONE PINGS LA242930057215639AT&T 101-2001-60175 2,103.00Blood/Alcohol TestingBLOOD ALCOHOL ANALYSIS215640BIO-TOX LABORATORIES 101-2001-60174 14,804.16Plan Checks09/2024 - ONCALL BUILDING PLAN REVI…215642BUREAU VERITAS NORTH A…101-6003-60118 623.00Professional Services12/2024 - STVR HOTLINE215643CENTRAL COMMUNICATIONS 101-6004-60103 99.87Cable/Internet - Utilities11/16-12/15/24 - FS #32 CABLE (3201)215644CHARTER COMMUNICATIONS…101-2002-61400 120.66Cable/Internet - Utilities11/24-12/23/24 - FS #93 CABLE (4001)215644CHARTER COMMUNICATIONS…101-2002-61400 1,792.60Contributions to Other Agenc…08/2024 - ARTS AND MUSIC LINE SHARE…215645COACHELLA VALLEY ASSOC O…101-7006-60480 9,712.40Contributions to Other Agenc…08/2024 - ARTS AND MUSIC LINE SHARE…215645COACHELLA VALLEY ASSOC O…101-7006-60480 13,480.00MSHCP Mitigation Fee10/2024 - MSHCP FEES215646COACHELLA VALLEY CONSER…101-0000-20310 -134.80CVMSHCP Admin Fee10/2024 - MSHCP FEES215646COACHELLA VALLEY CONSER…101-0000-43631 225.00Community Experiences12/14/24 - PANCAKES WITH SANTA EVE…215647COACHELLA VALLEY KIDS LLC 101-3003-60149 11,994.66Water -Community Park - Util…WATER SERVICE215648COACHELLA VALLEY WATER D…101-3005-61209 1,221.40Water - Civic Center Park - Uti…WATER SERVICE215648COACHELLA VALLEY WATER D…101-3005-61202 1,352.35Water -Pioneer Park - UtilitiesWATER SERVICE215648COACHELLA VALLEY WATER D…101-3005-61207 3,168.84Water -Fritz Burns Park - Utili…WATER SERVICE215648COACHELLA VALLEY WATER D…101-3005-61204 940.78Water - UtilitiesWATER SERVICE215648COACHELLA VALLEY WATER D…101-3008-61200 11,250.00Fire Service Costs07/1-09/30/24 - EMERGENCY SVCS COO…215649COUNTY OF RIVERSIDE 101-2002-60139 84,000.00Professional ServicesCONCRETE CURB WORK ON HWY 111215650DESERT CONCEPTS CONSTR…101-7003-60103 2,800.00Maintenance/ServicesFB PARK GATE REPAIR215650DESERT CONCEPTS CONSTR…101-3005-60691 4,500.00Maintenance/Services12/2-12/5/24 - CIVIC CENTER CAMPUS …215650DESERT CONCEPTS CONSTR…101-3005-60691 9.39Postage12/02/24 - OVERNIGHT MAIL215653FEDEX 101-1007-60470 64.69Special Enforcement/City Sp…SNACKS FOR IRONMAN REIMB R.FOSTER215654FOSTER, ROCIO 101-2001-60165 536.20Cable/Internet - Utilities11/26-12/25/24 - POLICE INTERNET215655FRONTIER COMMUNICATIO…101-2001-61400 550.00Maintenance/ServicesLQ PARK FREEZER REPAIR215656FROSTY'S AIR CONDITIONING…101-3008-60691 345.00Maintenance/ServicesPW YARD ICE MACHINE CLEANING215656FROSTY'S AIR CONDITIONING…101-3008-60691 330.57Professional Services12/2024 - ARMORED SVCS215657GARDAWORLD 101-1006-60103 2,706.94Operating SuppliesTRASH GRABBERS & MASKS215658GRAINGER 101-7003-60420 270.79Fire StationLEAF BLOWER FOR FS #93215660HOME DEPOT CREDIT SERVIC…101-2002-60670 34.35Maintenance/ServicesCOPPER PIPE215660HOME DEPOT CREDIT SERVIC…101-2002-60691 59.16Maintenance/ServicesTOGGLE BOLT & VALVE215660HOME DEPOT CREDIT SERVIC…101-2002-60691 16.06Materials/SuppliesHYDRAULIC WATER STOP CEMENT215660HOME DEPOT CREDIT SERVIC…101-3005-60431 -37.22Materials/SuppliesRETURN ABS PIPE215660HOME DEPOT CREDIT SERVIC…101-3005-60431 40.64Materials/SuppliesABS PIPE215660HOME DEPOT CREDIT SERVIC…101-3005-60431 539.89Materials/SuppliesTHINSET MORTAR (35)215660HOME DEPOT CREDIT SERVIC…101-3005-60431 39.91Materials/SuppliesDRIP IRRIGATION FITTINGS215660HOME DEPOT CREDIT SERVIC…101-3005-60431 633.90Materials/SuppliesPOTTING SOIL215660HOME DEPOT CREDIT SERVIC…101-3005-60431 44.48Materials/SuppliesGLOVES & DRIP IRRIGATION FITTINGS215660HOME DEPOT CREDIT SERVIC…101-3005-60431 31.93Materials/SuppliesDRIP IRRIGATION FITTINGS215660HOME DEPOT CREDIT SERVIC…101-3005-60431 62.93Materials/SuppliesSPRAY PAINT & DOOR HANDLES215660HOME DEPOT CREDIT SERVIC…101-3005-60431 262.02Tools/EquipmentJIGSAW215660HOME DEPOT CREDIT SERVIC…101-3005-60432 300.42Safety GearSAFETY GEAR215660HOME DEPOT CREDIT SERVIC…101-3008-60427 105.85Materials/SuppliesWEATHER STRIPPING THRESHOLD215660HOME DEPOT CREDIT SERVIC…101-3008-60431 52.12Materials/SuppliesMOVING STRAPS215660HOME DEPOT CREDIT SERVIC…101-3008-60431 407.37Materials/SuppliesLED LIGHT BULBS (47)215660HOME DEPOT CREDIT SERVIC…101-3008-60431 249.04Materials/SuppliesHAMMER DRILL & CORDLESS RATCHET215660HOME DEPOT CREDIT SERVIC…101-3008-60431 ATTACHMENT 1 55 Demand Register Packet: APPKT04012 - 12/13/2024 JB 1/13/2025 5:13:18 PM Page 2 of 7 AmountVendor Name Payment Number Description (Item)Account Name Account Number 112.69Materials/SuppliesLED LIGHT BULBS (13)215660HOME DEPOT CREDIT SERVIC…101-3008-60431 114.05Materials/SuppliesBRASS FITTINGS & DRAIN PARTS215660HOME DEPOT CREDIT SERVIC…101-3008-60431 63.05Materials/SuppliesBLOW TORCH215660HOME DEPOT CREDIT SERVIC…101-3008-60431 59.45Materials/SuppliesDROP CEILING TILES215660HOME DEPOT CREDIT SERVIC…101-3008-60431 17.26Materials/SuppliesFURNITURE HOLE COVERS215660HOME DEPOT CREDIT SERVIC…101-3008-60431 68.86Materials/SuppliesWATER FILTER SYSTEM & POLYETHYLEN…215660HOME DEPOT CREDIT SERVIC…101-3008-60431 84.26Tools/EquipmentVINYL TILE CUTTER215660HOME DEPOT CREDIT SERVIC…101-3008-60432 202.18Operating SuppliesMECHANICS TOOL SET & SHOVELS215660HOME DEPOT CREDIT SERVIC…101-7003-60420 50.45Operating SuppliesHANDHELD FLASHLIGHT & TAPE MEASU…215660HOME DEPOT CREDIT SERVIC…101-7003-60420 52.03Operating SuppliesPAINT215660HOME DEPOT CREDIT SERVIC…101-7003-60420 252.00Map/Plan Checking11/2024 - ONCALL PLAN CHECK ENGINE…215663HR GREEN PACIFIC INC 101-7002-60183 667.89Electricity - UtilitiesELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 101-2002-61101 268.76Electricity - UtilitiesELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 101-3008-61101 582.55Electricity - UtilitiesELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 101-2002-61101 2,085.55Electric - Civic Center Park - U…ELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 101-3005-61103 1,693.37Electric - Fritz Burns Park - Uti…ELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 101-3005-61105 14.34Electric - Velasco Park - Utiliti…ELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 101-3005-61111 13,998.54Electricity - UtilitiesELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 101-3008-61101 839.76Electricity - UtilitiesELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 101-2002-61101 13.68Electric - Monticello Park - Uti…ELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 101-3005-61102 5,723.75Electric - Sports Complex - Uti…ELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 101-3005-61106 1,658.99Electric - Colonel Paige - Utilit…ELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 101-3005-61108 10,882.31Electric - Community Park - U…ELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 101-3005-61109 55.43Electric - Adams Park - Utiliti…ELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 101-3005-61110 19.19Electric - Eisenhower Park - U…ELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 101-3005-61113 13.50Electric - Desert Pride - Utiliti…ELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 101-3005-61114 2,070.03Electricity - UtilitiesELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 101-3008-61101 1,821.34Electric - SilverRock Event Sit…ELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 101-3005-61115 2,643.28Electricity - Charging StationsELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 101-3008-61102 328.16HVACCH HVAC FILTERS215667JOHNSTONE SUPPLY 101-3008-60667 200.00Administrative Citation Servi…CITATION REIMBURSEMENT LQ200609215669LANGDON, HARRY P. JR 101-6004-60111 113.23Maintenance/ServicesPLUMBING SOLDER & WALL TEXTURE S…215670LOWE'S HOME IMPROVEME…101-2002-60691 123.98Maintenance/ServicesRECESSED DOWNLIGHTS FOR FS #70215670LOWE'S HOME IMPROVEME…101-2002-60691 53.64Operating SuppliesBATTERIES & SCOTCH TAPE215670LOWE'S HOME IMPROVEME…101-3002-60420 17.87Materials/SuppliesWOOD PAINT215670LOWE'S HOME IMPROVEME…101-3005-60431 11.53Materials/SuppliesFIXED STAPLE HASPS215670LOWE'S HOME IMPROVEME…101-3005-60431 34.54Materials/SuppliesPAINT BRUSHES & DRYWALL SANDING …215670LOWE'S HOME IMPROVEME…101-3005-60431 79.44Materials/SuppliesGAS CAN & EQUIPMENT OIL215670LOWE'S HOME IMPROVEME…101-3005-60431 280.62Materials/SuppliesMORTAR MIX215670LOWE'S HOME IMPROVEME…101-3005-60431 139.43Materials/SuppliesEXTENSION CORDS215670LOWE'S HOME IMPROVEME…101-3005-60431 352.84Materials/SuppliesMORTAR MIX BAGS215670LOWE'S HOME IMPROVEME…101-3005-60431 82.43Materials/SuppliesSTORAGE CONTAINERS215670LOWE'S HOME IMPROVEME…101-3005-60431 56.20Materials/SuppliesBLACK IRON FITTINGS & SPRAY PAINT215670LOWE'S HOME IMPROVEME…101-3005-60431 70.81Materials/SuppliesWOOD PAINT215670LOWE'S HOME IMPROVEME…101-3005-60431 21.63Materials/SuppliesSPRAY PAINT215670LOWE'S HOME IMPROVEME…101-3005-60431 9.36Materials/SuppliesDRIP IRRIGATION FITTINGS215670LOWE'S HOME IMPROVEME…101-3005-60431 381.35Materials/SuppliesMORTAR MIX BAGS215670LOWE'S HOME IMPROVEME…101-3005-60431 220.13Materials/SuppliesVINYL TILE FOR CH215670LOWE'S HOME IMPROVEME…101-3008-60431 328.53Materials/SuppliesWATER COOLER & MINI FRIDGE215670LOWE'S HOME IMPROVEME…101-3008-60431 17.17Materials/SuppliesUTILITY KNIVES215670LOWE'S HOME IMPROVEME…101-3008-60431 276.66Materials/SuppliesVINYL TILE FOR CH215670LOWE'S HOME IMPROVEME…101-3008-60431 40.15Materials/SuppliesDAWN SOAP215670LOWE'S HOME IMPROVEME…101-3008-60431 61.99Materials/SuppliesTUBE LIGHT BULBS215670LOWE'S HOME IMPROVEME…101-3008-60431 184.93Materials/SuppliesSTEEL GARAGE CABINET215670LOWE'S HOME IMPROVEME…101-3008-60431 122.94Tools/EquipmentWHEELBARROW215670LOWE'S HOME IMPROVEME…101-3008-60432 163.40Operating SuppliesPAINT SUPPLIES215670LOWE'S HOME IMPROVEME…101-7003-60420 221.43Tools/EquipmentSMALL TOOLS215670LOWE'S HOME IMPROVEME…101-7003-60432 51.61Tools/EquipmentGARDEN HOE & SHOVEL215670LOWE'S HOME IMPROVEME…101-7003-60432 242.72Tools/EquipmentMECHANICS TOOL SET & SMALL TOOLS215670LOWE'S HOME IMPROVEME…101-7003-60432 61.97Tools/EquipmentSTEEL POST HOLE DIGGER215670LOWE'S HOME IMPROVEME…101-7003-60432 56 Demand Register Packet: APPKT04012 - 12/13/2024 JB 1/13/2025 5:13:18 PM Page 3 of 7 AmountVendor Name Payment Number Description (Item)Account Name Account Number 42.99UniformsUNIFORM LAUNDRY SERVICE215672MISSION LINEN SUPPLY 101-3005-60690 22.20UniformsUNIFORM LAUNDRY SERVICE215672MISSION LINEN SUPPLY 101-3008-60690 152.53Tools/EquipmentHANDHELD BLOWER REPAIR215673MOWERS PLUS INC 101-7003-60432 125.00HVAC11/2024 - CH WATER TREATMENT215674PACIFIC WEST AIR CONDITIO…101-3008-60667 1,920.57Temporary Agency Services11/29/24 - TEMP AGENCY SERVICES R.I…215676PROPER SOLUTIONS INC 101-1004-60125 2,855.35Postage Machine1/13-4/12/25 - CITYWIDE POSTAGE MA…215678QUADIENT FINANCE USA, INC.101-1007-60661 1,867.50Professional Services11/20/24 - STREET SWEEPING SVCS215679QUALITY STREET SERVICE 101-7003-60103 1,775.00Professional Services12/05/24 - STREET SWEEPING SVCS215679QUALITY STREET SERVICE 101-7003-60103 3,570.00Map/Plan CheckingREVIEW TRACT MAP 36744215680RASA/ERIC NELSON 101-7002-60183 480.00Rental Expense11/15-11/28/24 SECURITY SVCS FOR FAC…215683SECURITAS SECURITY SERVIC…101-3003-60157 19.89Operating SuppliesTISSUE BOXES215684STAPLES ADVANTAGE 101-7003-60420 31.41Office SuppliesOFFICE SUPPLIES215684STAPLES ADVANTAGE 101-3005-60400 18,196.00Professional Services07/01/24-06/30/25 - PHASE 1 MSA AN…215686SWRCB 101-7002-60103 1,300.00Special Enforcement/City Sp…RSO LUNCH FOR IRONMAN215687THE KIDS BUSINESS 101-2001-60165 58.35Materials/SuppliesPARK KEYS215688THE LOCK SHOP, INC 101-3008-60431 29.15Materials/SuppliesHR KEYS215688THE LOCK SHOP, INC 101-3008-60431 650.00Special Enforcement Funds10/16/24 - AREA DUMP LA242910050215689T-MOBILE 101-2001-60175 650.00Maintenance/ServicesFB PARK HOSE BIB REPLACEMENT215690USA DRAIN AND PLUMBING…101-3008-60691 612.50Maintenance/ServicesSRR EVENT TOILET REPAIRS215690USA DRAIN AND PLUMBING…101-3008-60691 435.00Maintenance/ServicesFS #32 WASHER DRAIN REPAIR215690USA DRAIN AND PLUMBING…101-2002-60691 500.00Maintenance/ServicesFS #70 SHOWER DRAIN REPAIR215690USA DRAIN AND PLUMBING…101-2002-60691 28.06Materials/SuppliesKEYS215691VALLEY LOCK & SAFE 101-3008-60431 210.73Mobile/Cell Phones/Satellites10/14-11/13/24 - EOC CELL (7813)215692VERIZON WIRELESS 101-2002-61304 890.20Telephone - Utilities10/26-11/25/24 - LQPD CELLS (6852)215692VERIZON WIRELESS 101-2001-61300 11,302.85Maintenance/ServicesCIVIC PARK POWER POSTS FOR DECORA…215693VINTAGE E & S INC 101-3005-60691 75,000.00Community Experiences2024 IRONMAN VENUE HOST215696WORLD TRIATHLON CORPOR…101-3003-60149 Fund 101 - GENERAL FUND Total:359,935.27 Fund: 201 - GAS TAX FUND 129.15Safety GearSAFETY GEAR215660HOME DEPOT CREDIT SERVIC…201-7003-60427 858.43Electricity - UtilitiesELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 201-7003-61101 229.68UniformsUNIFORMS FOR A.VIRAMONTES215672MISSION LINEN SUPPLY 201-7003-60690 52.29UniformsUNIFORM LAUNDRY SERVICE215672MISSION LINEN SUPPLY 201-7003-60690 Fund 201 - GAS TAX FUND Total:1,269.55 Fund: 202 - LIBRARY & MUSEUM FUND 1,970.00Maintenance/ServicesLIBRARY DOOR ENTRY SERVICE CALL215652DP DOOR PROS INC 202-3004-60691 382.27Telephone - Utilities10/13-12/12/24 - MUSEUM PHONE215655FRONTIER COMMUNICATIO…202-3006-61300 674.90Maintenance/ServicesLIBRARY OUTDOOR LIGHTS215660HOME DEPOT CREDIT SERVIC…202-3004-60691 3,768.29Electricity - UtilitiesELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 202-3004-61101 1,171.79Electricity - UtilitiesELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 202-3006-61101 1,751.63HVACLIBRARY HVAC REPAIRS215674PACIFIC WEST AIR CONDITIO…202-3004-60667 125.00HVAC11/2024 - LIBRARY WATER TREATMENT215674PACIFIC WEST AIR CONDITIO…202-3004-60667 Fund 202 - LIBRARY & MUSEUM FUND Total:9,843.88 Fund: 215 - LIGHTING & LANDSCAPING FUND 3,445.81Water - Medians - UtilitiesWATER SERVICE215648COACHELLA VALLEY WATER D…215-7004-61211 13,687.32Water - Medians - UtilitiesWATER SERVICE215648COACHELLA VALLEY WATER D…215-7004-61211 154.50Water - Medians - UtilitiesWATER SERVICE215648COACHELLA VALLEY WATER D…215-7004-61211 2,160.00Maintenance/Services11/25-11/26/24 - PLANT REPLACEMENT215650DESERT CONCEPTS CONSTR…215-7004-60691 550.00Maintenance/ServicesREPAIR SUNKEN PAVERS ON ESTADO215650DESERT CONCEPTS CONSTR…215-7004-60691 4,275.00Maintenance/ServicesSIDEWALK REPAIR WASHINGTON & TA…215650DESERT CONCEPTS CONSTR…215-7004-60691 1,440.00Maintenance/Services12/3-12/6/24 - L&L EXTRA WORK215650DESERT CONCEPTS CONSTR…215-7004-60691 117.45Materials/SuppliesPLANTS215651DESERT GROWERS NURSERY 215-7004-60431 633.90Materials/SuppliesPOTTING SOIL215660HOME DEPOT CREDIT SERVIC…215-7004-60431 633.90Materials/SuppliesPOTTING SOIL215660HOME DEPOT CREDIT SERVIC…215-7004-60431 85.68Materials/SuppliesGARDENING DIGGING HOE215660HOME DEPOT CREDIT SERVIC…215-7004-60431 86.90Materials/SuppliesDRIP IRRIGATION TUBING215660HOME DEPOT CREDIT SERVIC…215-7004-60431 276.96Materials/SuppliesWEED PREVENTER215660HOME DEPOT CREDIT SERVIC…215-7004-60431 74.94Tools/EquipmentMEASURING WHEEL & UTILITY KNIFE215660HOME DEPOT CREDIT SERVIC…215-7004-60432 6,660.60Consultants11/2024 - L&L LIGHTING MAINTENANCE215662HORIZON LIGHTING 215-7004-60104 434.48Electric - UtilitiesELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 215-7004-61116 57 Demand Register Packet: APPKT04012 - 12/13/2024 JB 1/13/2025 5:13:18 PM Page 4 of 7 AmountVendor Name Payment Number Description (Item)Account Name Account Number 558.85Electric - Medians - UtilitiesELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 215-7004-61117 2,216.63Electric - UtilitiesELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 215-7004-61116 1,155.69Electric - Medians - UtilitiesELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 215-7004-61117 343.99Electric - UtilitiesELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 215-7004-61116 62.57Electric - Medians - UtilitiesELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 215-7004-61117 3,495.20Electric - UtilitiesELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 215-7004-61116 1,448.31Electric - Medians - UtilitiesELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 215-7004-61117 164.47Electric - UtilitiesELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 215-7004-61116 959.90Electric - UtilitiesELECTRICITY SERVICE215664IMPERIAL IRRIGATION DIST 215-7004-61116 205.59Tools/EquipmentLADDER215670LOWE'S HOME IMPROVEME…215-7004-60432 6,950.00Tree Maintenance/Palm TreesTREE REMOVAL AT PW YARD215677PWLC II, INC 215-7004-60673 3,300.00Tree Maintenance/Palm TreesPALM TREE REMOVAL PW YARD215677PWLC II, INC 215-7004-60673 5,404.88Materials/SuppliesPLANTS215681RED TERRA NURSERY, LLC 215-7004-60431 4,197.75Materials/SuppliesPLANTS215681RED TERRA NURSERY, LLC 215-7004-60431 2,479.50Materials/SuppliesPLANTS215681RED TERRA NURSERY, LLC 215-7004-60431 1,305.00Materials/SuppliesPLANTS215681RED TERRA NURSERY, LLC 215-7004-60431 4,643.63Materials/SuppliesPLANTS215681RED TERRA NURSERY, LLC 215-7004-60431 1,479.00Materials/SuppliesPLANTS215681RED TERRA NURSERY, LLC 215-7004-60431 2,349.00Materials/SuppliesPLANTS215681RED TERRA NURSERY, LLC 215-7004-60431 Fund 215 - LIGHTING & LANDSCAPING FUND Total:77,437.40 Fund: 224 - TUMF FUND 21,920.00TUMF Payable to CVAG10/2024 - TUMF FEES215645COACHELLA VALLEY ASSOC O…224-0000-20320 Fund 224 - TUMF FUND Total:21,920.00 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 8,450.00Technical11/2024 - PW YARD GEOTECHNICAL INV…215668LANDMARK CONSULTANTS, …401-0000-60108 519.60Technical10/24-11/20/24 EISENHOWER RETENTI…215668LANDMARK CONSULTANTS, …401-0000-60108 892.80Technical11/7-11/20/24 FRED WARING PAVEME…215668LANDMARK CONSULTANTS, …401-0000-60108 880.00Technical11/2024 LQ SPORTS COMPLEX LIGHTING…215675PRECISION INSPECTIONS INC.401-0000-60108 563.00Construction7/1/24-6/30/25 DUNE PALMS LOW WA…215686SWRCB 401-0000-60188 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:11,305.40 Fund: 501 - FACILITY & FLEET REPLACEMENT 1,856.91Motorcycle Repair & Mainte…MOTORCYCLE REPAIRS A1154215641BMW MOTORCYCLES OF RIV…501-0000-60679 530.00Vehicle Repair & Maintenan…VEHICLE WASHES215659HILARIO, BENJAMIN 501-0000-60676 135.00Vehicle Repair & Maintenan…TRASH PUMP REPAIR215673MOWERS PLUS INC 501-0000-60676 779.61Vehicle Repair & Maintenan…11/2024 - CAR WASH MEMBERSHIP215682S&D CARWASH MANAGEME…501-0000-60676 -23,200.00City Bldg Repl/RepairCITY HALL ROOF REPAIR RETENTION215685SUPERIOR ROOFING 501-0000-71103 464,000.00City Bldg Repl/RepairCITY HALL ROOF REPAIR215685SUPERIOR ROOFING 501-0000-71103 8,541.84Fuel & Oil10/26-11/25/24 - FUEL215695WEX BANK 501-0000-60674 Fund 501 - FACILITY & FLEET REPLACEMENT Total:452,643.36 Fund: 502 - INFORMATION TECHNOLOGY 166.60Cable/Internet - Utilities11/15-12/14/24 - WC CABLE (3301)215644CHARTER COMMUNICATIONS…502-0000-61400 898.91Cable/Internet - Utilities11/21-12/20/24 - WC FIBER CONNECT P…215644CHARTER COMMUNICATIONS…502-0000-61400 1,350.00Maintenance AgreementsLIBERTY AUDIO RECORDING ANNUAL M…215666JCG TECHNOLOGIES 502-0000-60300 33,178.00Consultants11/2024 - IT SERVICES215694VISUAL EDGE IT, INC.502-0000-60104 8,914.92Consultants11/2024 - CONTINGENCY EXPENSES.215694VISUAL EDGE IT, INC.502-0000-60104 2,435.12Copiers11/26/24-2/25/25 PRINTERS 8/26-11/25…215694VISUAL EDGE IT, INC.502-0000-60662 Fund 502 - INFORMATION TECHNOLOGY Total:46,943.55 Fund: 504 - INSURANCE FUND 2,774.04Operating SuppliesEYE WASH STATION215658GRAINGER 504-1010-60420 Fund 504 - INSURANCE FUND Total:2,774.04 Fund: 601 - SILVERROCK RESORT 702.63Bank Fees12/2024 - SRR ARMORED SVCS215657GARDAWORLD 601-0000-60455 222.49Bank Fees11/2024 - SRR EXCHANGE SVCS215657GARDAWORLD 601-0000-60455 54.73Repair & MaintenanceSTRIP LIGHT FIXTURE215660HOME DEPOT CREDIT SERVIC…601-0000-60660 71.51Repair & MaintenanceELECTRICAL WIRE & ELECTRICAL BOXES215670LOWE'S HOME IMPROVEME…601-0000-60660 67.58Repair & MaintenanceVALVES & CAULK215670LOWE'S HOME IMPROVEME…601-0000-60660 Fund 601 - SILVERROCK RESORT Total:1,118.94 Grand Total:985,191.39 58 Demand Register Packet: APPKT04012 - 12/13/2024 JB 1/13/2025 5:13:18 PM Page 5 of 7 Fund Summary Fund Expense Amount 101 - GENERAL FUND 359,935.27 201 - GAS TAX FUND 1,269.55 202 - LIBRARY & MUSEUM FUND 9,843.88 215 - LIGHTING & LANDSCAPING FUND 77,437.40 224 - TUMF FUND 21,920.00 401 - CAPITAL IMPROVEMENT PROGRAMS 11,305.40 501 - FACILITY & FLEET REPLACEMENT 452,643.36 502 - INFORMATION TECHNOLOGY 46,943.55 504 - INSURANCE FUND 2,774.04 601 - SILVERROCK RESORT 1,118.94 Grand Total:985,191.39 Account Summary Account Number Account Name Expense Amount 101-0000-20310 MSHCP Mitigation Fee 13,480.00 101-0000-43631 CVMSHCP Admin Fee -134.80 101-1004-50252 Annual Wellness Dollar …200.00 101-1004-60125 Temporary Agency Servi…1,920.57 101-1006-60103 Professional Services 330.57 101-1007-60470 Postage 9.39 101-1007-60661 Postage Machine 2,855.35 101-2001-60165 Special Enforcement/City…1,364.69 101-2001-60174 Blood/Alcohol Testing 2,103.00 101-2001-60175 Special Enforcement Fu…890.00 101-2001-61300 Telephone - Utilities 890.20 101-2001-61400 Cable/Internet - Utilities 536.20 101-2002-60139 Fire Service Costs 11,250.00 101-2002-60670 Fire Station 270.79 101-2002-60691 Maintenance/Services 1,265.72 101-2002-61101 Electricity - Utilities 2,090.20 101-2002-61304 Mobile/Cell Phones/Sate…210.73 101-2002-61400 Cable/Internet - Utilities 220.53 101-3002-60420 Operating Supplies 53.64 101-3003-60149 Community Experiences 89,805.41 101-3003-60157 Rental Expense 480.00 101-3005-60400 Office Supplies 31.41 101-3005-60431 Materials/Supplies 2,910.57 101-3005-60432 Tools/Equipment 262.02 101-3005-60690 Uniforms 42.99 101-3005-60691 Maintenance/Services 18,602.85 101-3005-61102 Electric - Monticello Park…13.68 101-3005-61103 Electric - Civic Center Pa…2,085.55 101-3005-61105 Electric - Fritz Burns Park…1,693.37 101-3005-61106 Electric - Sports Complex…5,723.75 101-3005-61108 Electric - Colonel Paige -…1,658.99 101-3005-61109 Electric - Community Par…10,882.31 101-3005-61110 Electric - Adams Park - Ut…55.43 101-3005-61111 Electric - Velasco Park - …14.34 101-3005-61113 Electric - Eisenhower Par…19.19 101-3005-61114 Electric - Desert Pride - U…13.50 101-3005-61115 Electric - SilverRock Even…1,821.34 101-3005-61202 Water - Civic Center Park…1,221.40 101-3005-61204 Water -Fritz Burns Park -…3,168.84 101-3005-61207 Water -Pioneer Park - Uti…1,352.35 101-3005-61209 Water -Community Park …11,994.66 101-3008-60427 Safety Gear 300.42 101-3008-60431 Materials/Supplies 2,494.86 101-3008-60432 Tools/Equipment 207.20 101-3008-60667 HVAC 453.16 59 Demand Register Packet: APPKT04012 - 12/13/2024 JB 1/13/2025 5:13:18 PM Page 6 of 7 Account Summary Account Number Account Name Expense Amount 101-3008-60690 Uniforms 22.20 101-3008-60691 Maintenance/Services 2,157.50 101-3008-61101 Electricity - Utilities 16,337.33 101-3008-61102 Electricity - Charging Stat…2,643.28 101-3008-61200 Water - Utilities 940.78 101-6003-60118 Plan Checks 14,804.16 101-6004-60103 Professional Services 623.00 101-6004-60111 Administrative Citation …200.00 101-7002-60103 Professional Services 18,196.00 101-7002-60183 Map/Plan Checking 3,822.00 101-7003-60103 Professional Services 87,642.50 101-7003-60420 Operating Supplies 3,194.89 101-7003-60432 Tools/Equipment 730.26 101-7006-60480 Contributions to Other A…11,505.00 201-7003-60427 Safety Gear 129.15 201-7003-60690 Uniforms 281.97 201-7003-61101 Electricity - Utilities 858.43 202-3004-60667 HVAC 1,876.63 202-3004-60691 Maintenance/Services 2,644.90 202-3004-61101 Electricity - Utilities 3,768.29 202-3006-61101 Electricity - Utilities 1,171.79 202-3006-61300 Telephone - Utilities 382.27 215-7004-60104 Consultants 6,660.60 215-7004-60431 Materials/Supplies 23,693.55 215-7004-60432 Tools/Equipment 280.53 215-7004-60673 Tree Maintenance/Palm …10,250.00 215-7004-60691 Maintenance/Services 8,425.00 215-7004-61116 Electric - Utilities 7,614.67 215-7004-61117 Electric - Medians - Utilit…3,225.42 215-7004-61211 Water - Medians - Utiliti…17,287.63 224-0000-20320 TUMF Payable to CVAG 21,920.00 401-0000-60108 Technical 10,742.40 401-0000-60188 Construction 563.00 501-0000-60674 Fuel & Oil 8,541.84 501-0000-60676 Vehicle Repair & Maint…1,444.61 501-0000-60679 Motorcycle Repair & Ma…1,856.91 501-0000-71103 City Bldg Repl/Repair 440,800.00 502-0000-60104 Consultants 42,092.92 502-0000-60300 Maintenance Agreements 1,350.00 502-0000-60662 Copiers 2,435.12 502-0000-61400 Cable/Internet - Utilities 1,065.51 504-1010-60420 Operating Supplies 2,774.04 601-0000-60455 Bank Fees 925.12 601-0000-60660 Repair & Maintenance 193.82 Grand Total:985,191.39 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name **None**385,119.69**None****None** 111205CT 563.00Construction Expense Dune Palms Bridge Imp/BRLKS-5433(014) 201804E 1,354.70Landscape & Lighting Median Islan…Landscape & Lighting Median Island Improvements 201805T 8,450.00Technical Expense Corporate Yard Admin Offices & Crew Quarters 202008CB 11,505.00Contribution Expense Avenue 48 Art and Music Line Project 202204T 880.00Technical Expense Sports Complex Lighting Replacement 202215E 10,250.00Landscape Maintenance Refurbis…Landscape Maint Refurbishment-PWLC II Inc 202216E 7,625.00General PW Maint - Desert Concep…General PW Maintenance - Desert Concepts 202322T 519.60Technical Expense Eisenhower Retention Basin Slope Repair 202328E 3,600.00Citywide Landscape Maintenance …Citywide Landscape Maintenance Srvcs (L&L AD 89-1) 60 Demand Register Packet: APPKT04012 - 12/13/2024 JB 1/13/2025 5:13:18 PM Page 7 of 7 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name 202332CT 464,000.00Construction Expense City Hall Roof Repair 202332RP -23,200.00Retention Payable City Hall Roof Repair 202412T 892.80Technical Expense FY24/25 PMP - Fred Waring Drive - Misc Locations CSA152E 21,838.50CSA 152 Expenses CSA 152 Project Tracking IRONE 83,740.69Ironman Expense Ironman Event PWSE 225.00Pancake With Santa Expense Pancake With Santa STVRE 623.00Short Term Vacation Rental Expen…Short Term Vacation Rental Tracking TREEE 7,204.41Tree Lighting Ceremony Expense Tree Lighting Ceremony Grand Total:985,191.39 *Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section. 61 1/13/2025 5:11:44 PM Page 1 of 9 Demand Register City of La Quinta Packet: APPKT04022 - 12/20/24 JB AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 660.00InstructorsPERSONAL TRAINING 3 SESSIONS CLASS…181JENSEN, SHARLA W 101-3002-60107 1,320.00InstructorsPERSONAL TRAINING 6 SESSIONS CLASS181JENSEN, SHARLA W 101-3002-60107 264.00InstructorsPERSONAL TRAINING 6 SESSIONS CLASS181JENSEN, SHARLA W 101-3002-60107 13,200.00Attorney12/2024 - RETAINER182RUTAN & TUCKER 101-1003-60153 1,080.00Developer Deposits1014629 REIMBURSEMENT MATTERS182RUTAN & TUCKER 101-0000-22810 360.00Attorney1014619 PERSONNEL182RUTAN & TUCKER 101-1003-60153 8,816.10Attorney1014621 CODE ENFORCEMENT182RUTAN & TUCKER 101-1003-60153 13,200.00Attorney1014623 RETAINER MATTER182RUTAN & TUCKER 101-1003-60153 2,652.00Attorney1014627 SURPLUS LAND DISPOSITIONS182RUTAN & TUCKER 101-1003-60153 54.00Attorney1014624 TELECOMMUNICATIONS182RUTAN & TUCKER 101-1003-60153 6,919.81Attorney1014618 GENERAL182RUTAN & TUCKER 101-1003-60153 330.00Attorney1014630 POWER TO THE PEOPLE182RUTAN & TUCKER 101-1003-60153 931.99Attorney1014626 RESPONSES FOR PUBLC RECO…182RUTAN & TUCKER 101-1003-60153 54.00Attorney1014625 GENERAL IP182RUTAN & TUCKER 101-1003-60153 15,105.00Attorney/Litigation1014620 LITIGATION182RUTAN & TUCKER 101-1003-60154 2,430.00Developer Deposits1012851 REIMBURSEMENT MATTER182RUTAN & TUCKER 101-0000-22810 4,137.31Attorney1012928 GENERAL182RUTAN & TUCKER 101-1003-60153 1,444.99Attorney1014858 RESPONSES FOR PUBLIC RECO…182RUTAN & TUCKER 101-1003-60153 360.00Attorney1012843 PERSONNEL182RUTAN & TUCKER 101-1003-60153 1,647.00Attorney1012845 CODE ENFORCEMENT182RUTAN & TUCKER 101-1003-60153 13,200.00Attorney1012847 RETAINER MATTER182RUTAN & TUCKER 101-1003-60153 750.00Attorney1012856 OLD TOWN FOOD TRUCK ADM…182RUTAN & TUCKER 101-1003-60153 1,440.00Attorney1012933 POWER TO THE PEOPLE182RUTAN & TUCKER 101-1003-60153 243.00Attorney1012848 TELECOMMUNICATIONS182RUTAN & TUCKER 101-1003-60153 708.00Attorney1012934 SURPLUS LAND DISPOSITIONS182RUTAN & TUCKER 101-1003-60153 4,092.00Attorney1012931 DUNE PALMS PROJECT AND RI…182RUTAN & TUCKER 101-1003-60153 162.00Attorney1012855 OLD TOWN FOOD TRUCK DISP…182RUTAN & TUCKER 101-1003-60153 9,876.00Attorney/Litigation1012929 LITIGATION182RUTAN & TUCKER 101-1003-60154 3,000.00Community Experiences10/01-12/28/24 - IRONMAN SOCIAL ME…215699ALPHA MEDIA LLC 101-3003-60149 464.00Community Experiences12/2024 - IRONMAN RADIO ADS THE E…215699ALPHA MEDIA LLC 101-3003-60149 580.00Community Experiences12/2024 - IRONMAN RADIO ADS MIX 10…215699ALPHA MEDIA LLC 101-3003-60149 600.00Community Experiences12/2024 - IRONMAN RADIO ADS K-NEW…215699ALPHA MEDIA LLC 101-3003-60149 200.55Blood/Alcohol TestingBLOOD ALCOHOL ANALYSIS215700AMERICAN FORENSIC NURSE…101-2001-60174 113.98Recruiting/Pre-EmploymentCODE SUPERVISOR INTERVIEW PANEL L…215701BMO FINANCIAL GROUP 101-1004-60129 465.21Travel & Training11/7/24 CJPIA TRAINING LUNCH215701BMO FINANCIAL GROUP 101-1004-60320 140.00Travel & Training11/7/24 CJPIA TRAINING AM SNACKS215701BMO FINANCIAL GROUP 101-1004-60320 553.95Employee Recognition Events12/11/24 EMPLOYEE HOT COCOA SOCIA…215701BMO FINANCIAL GROUP 101-1004-60340 255.00Employee Recognition Events12/11/24 EMPLOYEE HOT COCOA SOCIA…215701BMO FINANCIAL GROUP 101-1004-60340 9.50PostagePACKING SUPPLIES215701BMO FINANCIAL GROUP 101-1007-60470 195.76Travel & Training12/11/24 APWA LUNCHEON B.MCKINN…215701BMO FINANCIAL GROUP 101-7006-60320 402.00Travel & Training3/14/25 LEVEL 1 TRAFFIC MAINT TRAIN…215701BMO FINANCIAL GROUP 101-7006-60320 -10.48Sales Taxes PayableACRYLIC SUPPLIES FOR SENIOR INSPIRAT…215701BMO FINANCIAL GROUP 101-0000-20304 -21.88Sales Taxes PayableFB POOL PARKING PERMIT SALES TAX215701BMO FINANCIAL GROUP 101-0000-20304 72.94Operating SuppliesOPERATING SUPPLIES215701BMO FINANCIAL GROUP 101-3002-60420 188.80Operating SuppliesWC LUNCHEON215701BMO FINANCIAL GROUP 101-3002-60420 154.06Operating SuppliesACRYLIC SUPPLIES FOR SENIOR INSPIRAT…215701BMO FINANCIAL GROUP 101-3002-60420 120.42Community ExperiencesPASTRIES FOR VETERANS CEREMONY215701BMO FINANCIAL GROUP 101-3003-60149 869.51Community ExperiencesSTRAW BALE FOR TREE LIGHTING EVENT215701BMO FINANCIAL GROUP 101-3003-60149 278.43Community ExperiencesCRAFT & TOYS FOR PANCAKES WITH SA…215701BMO FINANCIAL GROUP 101-3003-60149 1,195.42Community ExperiencesCHARACTERS FOR TREE LIGHTING EVENT215701BMO FINANCIAL GROUP 101-3003-60149 915.13Community ExperiencesSENIOR LUNCHEON215701BMO FINANCIAL GROUP 101-3003-60149 271.88Operating SuppliesFB POOL PARKING PERMIT215701BMO FINANCIAL GROUP 101-3003-60420 83.43Office SuppliesHEATERS DOUG, REYNA, LAURIE215701BMO FINANCIAL GROUP 101-1002-60400 62 Demand Register Packet: APPKT04022 - 12/20/24 JB 1/13/2025 5:11:44 PM Page 2 of 9 AmountVendor Name Payment Number Description (Item)Account Name Account Number 19.56Employee Recognition EventsTABLECLOTHS215701BMO FINANCIAL GROUP 101-1004-60340 39.14Employee Recognition EventsHOLIDAY DECOR215701BMO FINANCIAL GROUP 101-1004-60340 39.03Office SuppliesOFFICE SUPPLIES215701BMO FINANCIAL GROUP 101-1004-60400 -18.43Operating SuppliesRETURN MOUSE PAD215701BMO FINANCIAL GROUP 101-1004-60420 10.51Operating SuppliesOFFICE SUPPLIES215701BMO FINANCIAL GROUP 101-1004-60420 18.43Operating SuppliesMOUSE PAD215701BMO FINANCIAL GROUP 101-1004-60420 -29.56Operating SuppliesRETURN OFFICE DOOR SIGNS215701BMO FINANCIAL GROUP 101-1004-60420 -173.08Operating SuppliesREFUND PRIVACY COMPUTER SCREENS215701BMO FINANCIAL GROUP 101-1004-60420 -213.87Operating SuppliesREFUND PRIVACY COMPUTER SCREENS215701BMO FINANCIAL GROUP 101-1004-60420 7.59Operating SuppliesMOUSE PAD215701BMO FINANCIAL GROUP 101-1004-60420 -79.37Operating SuppliesREFUND PRIVACY COMPUTER SCREENS215701BMO FINANCIAL GROUP 101-1004-60420 305.00Membership DuesGFOA MEMBERSHIP R.HALLICK/V.ORTE…215701BMO FINANCIAL GROUP 101-1006-60351 150.00Membership DuesCSMFO MEMBERSHIP V.ORTEGA215701BMO FINANCIAL GROUP 101-1006-60351 150.00Membership DuesCSMFO MEMBERSHIP R.HALLICK215701BMO FINANCIAL GROUP 101-1006-60351 44.88Office SuppliesDISINFECTING WIPES215701BMO FINANCIAL GROUP 101-1006-60400 -10.86Office SuppliesRETURN WHISK215701BMO FINANCIAL GROUP 101-1006-60400 -6.46Office SuppliesRETURN PAPER TOWEL HOLDER215701BMO FINANCIAL GROUP 101-1006-60400 86.24Office SuppliesWALL CALENDARS & PLANNER215701BMO FINANCIAL GROUP 101-1006-60400 52.04Office SuppliesOFFICE SUPPLIES215701BMO FINANCIAL GROUP 101-1006-60400 48.59Citywide SuppliesCOCOA BAR SUPPLIES215701BMO FINANCIAL GROUP 101-1007-60403 -15.98Citywide SuppliesRETURN POWDERED SUGAR SHAKERS215701BMO FINANCIAL GROUP 101-1007-60403 81.55Citywide SuppliesLOBBY COFFEE CUPS215701BMO FINANCIAL GROUP 101-1007-60403 21.74Citywide SuppliesHOLIDAY JARS FOR LOBBY COFFEE MAC…215701BMO FINANCIAL GROUP 101-1007-60403 58.41Citywide SuppliesSTORAGE CONTAINERS FOR EMPLOYEE …215701BMO FINANCIAL GROUP 101-1007-60403 35.50Citywide SuppliesCOFFEE & COCOA BAR SUPPLIES215701BMO FINANCIAL GROUP 101-1007-60403 42.41Citywide SuppliesCOFFEE SLEEVES FOR LOBBY COFFEE M…215701BMO FINANCIAL GROUP 101-1007-60403 20.86Citywide SuppliesCOFFEE SUPPLIES FOR EMPLOYEE BREA…215701BMO FINANCIAL GROUP 101-1007-60403 33.00Citywide SuppliesCOFFEE SUPPLIES FOR EMPLOYEE BREA…215701BMO FINANCIAL GROUP 101-1007-60403 47.99Citywide SuppliesCOFFEE SUPPLIES FOR EMPLOYEE BREA…215701BMO FINANCIAL GROUP 101-1007-60403 31.91LQ Police VolunteersAIR FRYER LINERS & ALUMINUM FOIL S…215701BMO FINANCIAL GROUP 101-2001-60109 281.76LQ Police VolunteersTOASTER OVEN & SHREDDER215701BMO FINANCIAL GROUP 101-2001-60109 239.25Operating SuppliesREPLACEMENT BATTERIES FOR PRINTER215701BMO FINANCIAL GROUP 101-2001-60420 38.05Office SuppliesDUAL MONITOR STAND215701BMO FINANCIAL GROUP 101-2002-60400 35.49Community ExperiencesHOLIDAY GIFT BAGS215701BMO FINANCIAL GROUP 101-3003-60149 172.30Community ExperiencesTABLECLOTHS215701BMO FINANCIAL GROUP 101-3003-60149 47.84Community ExperiencesFLAGS FOR VETERAN'S CEREMONY215701BMO FINANCIAL GROUP 101-3003-60149 236.12Community ExperiencesTABLECLOTHES215701BMO FINANCIAL GROUP 101-3003-60149 250.09Community ExperiencesSNOW SLEDS FOR TREE LIGHTING EVENT215701BMO FINANCIAL GROUP 101-3003-60149 7.60Community ExperiencesPENCILS FOR GOODIE BAGS215701BMO FINANCIAL GROUP 101-3003-60149 51.60Fritz Burns Pool MaintenanceBUNGEE CORDS215701BMO FINANCIAL GROUP 101-3005-60184 78.28Materials/SuppliesBIRD REPELLER & DETERRENTS215701BMO FINANCIAL GROUP 101-3005-60431 209.37Materials/SuppliesHOLIDAY DECORATIONS215701BMO FINANCIAL GROUP 101-3005-60431 72.30UniformsUNIFORMS215701BMO FINANCIAL GROUP 101-3005-60690 1,511.19Community EngagementMARKETING PODCAST EQUIPMENT215701BMO FINANCIAL GROUP 101-3007-60137 369.72Community EngagementVIDEO TRIPOD FOR PODCAST215701BMO FINANCIAL GROUP 101-3007-60137 95.65Community EngagementSURGE PROTECTOR FOR PODCAST215701BMO FINANCIAL GROUP 101-3007-60137 1,821.01Community EngagementDIGITAL MIXING CONSOLE FOR PODCAST215701BMO FINANCIAL GROUP 101-3007-60137 25.95Membership Dues12/2024 APPLE MUSIC/STORAGE SUBSC…215701BMO FINANCIAL GROUP 101-3007-60351 288.00Membership Dues11/14/24-11/13/25 PIKTOCHART SUBSC…215701BMO FINANCIAL GROUP 101-3007-60351 219.00Membership Dues11/2024 - MAILCHIMP215701BMO FINANCIAL GROUP 101-3007-60351 239.16Membership DuesCANVA SUBSCRIPTION215701BMO FINANCIAL GROUP 101-3007-60351 199.00Membership Dues11/14/24-11/14/25 DROPBOX SUBSCRI…215701BMO FINANCIAL GROUP 101-3007-60351 25.22Operating SuppliesBATTERIES WITH CHARGER FOR PODCA…215701BMO FINANCIAL GROUP 101-3007-60420 65.24Materials/SuppliesLED SPOT LIGHT215701BMO FINANCIAL GROUP 101-3008-60431 163.05Materials/SuppliesCITYWIDE CLOCKS215701BMO FINANCIAL GROUP 101-3008-60431 163.05Materials/SuppliesCITYWIDE CLOCKS215701BMO FINANCIAL GROUP 101-3008-60431 16.20Office SuppliesMOUSE & KEYBOARD215701BMO FINANCIAL GROUP 101-6001-60400 38.26Office SuppliesDESK OUTLETS215701BMO FINANCIAL GROUP 101-6001-60400 136.70Travel & TrainingLUNCH FOR AVA TRAINING215701BMO FINANCIAL GROUP 101-6004-60320 1,840.65Travel & Training12/09-12/13/24 - CACEO ACADEMY HO…215701BMO FINANCIAL GROUP 101-6004-60320 63 Demand Register Packet: APPKT04022 - 12/20/24 JB 1/13/2025 5:11:44 PM Page 3 of 9 AmountVendor Name Payment Number Description (Item)Account Name Account Number -69.56Supplies - FieldRETURN SLEDGE HAMMER215701BMO FINANCIAL GROUP 101-6004-60425 1,629.08UniformsCODE POLO SHIRTS & HATS215701BMO FINANCIAL GROUP 101-6004-60690 43.45Operating SuppliesPHONE DETACHABLE WALLET215701BMO FINANCIAL GROUP 101-7003-60420 -43.45Operating SuppliesREFUND PHONE DETACHABLE WALLET215701BMO FINANCIAL GROUP 101-7003-60420 33.96Operating SuppliesPHONE CASE DETACHABLE WALLET215701BMO FINANCIAL GROUP 101-7003-60420 38.48Operating Supplies11/12/24 PLANNING COMMISSION MEE…215701BMO FINANCIAL GROUP 101-6001-60420 150.00Membership Dues11/22/24-11/21/25 APA MEMBERSHIP J…215701BMO FINANCIAL GROUP 101-6002-60351 2,140.00Travel & Training10/28-10/31/24 CALBO CONFERENCE A…215701BMO FINANCIAL GROUP 101-6003-60320 484.88Materials/SuppliesTREE215701BMO FINANCIAL GROUP 101-3005-60431 1,785.70Materials/SuppliesPLANTS215701BMO FINANCIAL GROUP 101-3005-60431 -134.40Sales Taxes PayableHANDCRAFTED COFFEE MUGS (96) SALE…215701BMO FINANCIAL GROUP 101-0000-20304 -69.14Sales Taxes PayablePODCAST NEON SIGN SALES TAX215701BMO FINANCIAL GROUP 101-0000-20304 151.85Travel & TrainingCM OFFICE & CODE DEPARTMENT MEET…215701BMO FINANCIAL GROUP 101-1002-60320 25.00Membership DuesCAL CITIES MEMBERSHIP L.MCGINLEY215701BMO FINANCIAL GROUP 101-1002-60351 26.96Citywide SuppliesLOBBY COFFEE MACHINE SUPPLIES215701BMO FINANCIAL GROUP 101-1007-60403 40.90Citywide SuppliesLOBBY COFFEE MACHINE SUPPLIES215701BMO FINANCIAL GROUP 101-1007-60403 1,795.40Promotional ItemsHANDCRAFTED COFFEE MUGS (96)215701BMO FINANCIAL GROUP 101-3007-60134 2,096.70Community EngagementPODCAST FURNITURE215701BMO FINANCIAL GROUP 101-3007-60137 146.74Community EngagementPODCAST SUPPLIES215701BMO FINANCIAL GROUP 101-3007-60137 859.30Community EngagementPODCAST NEON SIGN215701BMO FINANCIAL GROUP 101-3007-60137 108.00Membership Dues11/2/24-11/2/25 QR CODE GENERATOR215701BMO FINANCIAL GROUP 101-3007-60351 54.93Operating SuppliesPIE, COFFEE, & WHIP CREAM215701BMO FINANCIAL GROUP 101-3002-60420 1,163.32Materials/SuppliesBIRCH TREES & HOLIDAY DECOR215701BMO FINANCIAL GROUP 101-3005-60431 434.87Materials/SuppliesBIRCH TREES215701BMO FINANCIAL GROUP 101-3005-60431 293.84Travel & Training11/19/24 COUNCIL DINNER215701BMO FINANCIAL GROUP 101-1001-60320 25.00Travel & Training12/3/24 - LEAGUE WEBINAR S.SANCHEZ215701BMO FINANCIAL GROUP 101-1001-60320 29.99Travel & Training11/5/24 COUNCIL MEETING DESSERT215701BMO FINANCIAL GROUP 101-1001-60320 100.48Travel & Training11/5/24 COUNCIL MEETING DINNER215701BMO FINANCIAL GROUP 101-1001-60320 60.00Travel & TrainingRIVCO EDU STUDENT OF THE MONTH K…215701BMO FINANCIAL GROUP 101-1001-60320 25.00Travel & Training12/3/24 - LEAGUE WEBINAR D.MCGARR…215701BMO FINANCIAL GROUP 101-1001-60320 60.00Travel & Training11/14/24 LEAGUE DIVISON DINNER D.…215701BMO FINANCIAL GROUP 101-1001-60320 1,500.00Sponsorships/AdvertisingPEACE OFFICER & PUBLIC SAFETY LUNC…215701BMO FINANCIAL GROUP 101-3007-60450 125.00Membership DuesIIMC MEMBERSHIP O.MOJICA215701BMO FINANCIAL GROUP 101-1005-60351 125.00Membership DuesIIMC MEMBERSHIP O.RODRIGUEZ215701BMO FINANCIAL GROUP 101-1005-60351 173.93Operating SuppliesDESERT SUN SUBSCRIPTIONS215701BMO FINANCIAL GROUP 101-1005-60420 100.80InstructorsGENTLE YOGA TUESDAY CLASS215707BRENDA LASARZIG 101-3002-60107 151.20InstructorsGENTLE YOGA TUESDAY CLASS215707BRENDA LASARZIG 101-3002-60107 136.50InstructorsGENTLE YOGA TUESDAY DI CLASSES215707BRENDA LASARZIG 101-3002-60107 67.20InstructorsGENTLE YOGA THURSDAY CLASS215707BRENDA LASARZIG 101-3002-60107 84.00InstructorsGENTLE YOGA THURDAY DI CLASSES215707BRENDA LASARZIG 101-3002-60107 200.00Annual Wellness Dollar Reim…FY 24/25 WELLNESS DOLLARS REIMB E.…215708CARDENAS, ENRIQUE 101-1004-50252 8,400.00Professional ServicesMASTER FEE SCHEDULE ANNUAL UPDATE215710CLEARSOURCE FINANCIAL C…101-1005-60103 658.83Water - UtilitiesWATER SERVICE215711COACHELLA VALLEY WATER D…101-2002-61200 4,374.17Water -Monticello Park - Utili…WATER SERVICE215711COACHELLA VALLEY WATER D…101-3005-61201 313.16Water -Fritz Burns Park - Utili…WATER SERVICE215711COACHELLA VALLEY WATER D…101-3005-61204 28.68Water -Seasons Park - UtilitiesWATER SERVICE215711COACHELLA VALLEY WATER D…101-3005-61208 292.21Water -Community Park - Util…WATER SERVICE215711COACHELLA VALLEY WATER D…101-3005-61209 99.14Water - UtilitiesWATER SERVICE215711COACHELLA VALLEY WATER D…101-3008-61200 808.83Water -Desert Pride - UtilitiesWATER SERVICE215711COACHELLA VALLEY WATER D…101-3005-61206 43.90PM 10 - Dust ControlWATER SERVICE215711COACHELLA VALLEY WATER D…101-7006-60146 200.00Administrative Citation Servi…11/2024 - CODE CITATION PROCESSING215712DATA TICKET, INC.101-6004-60111 12,565.41Fritz Burns Pool Programming10/2024 - FB POOL OPERATIONS & PR…215713DESERT RECREATION DISTRI…101-3003-60184 8,920.82Fritz Burns Pool Programming11/2024 - FB POOL OPERATIONS & PR…215713DESERT RECREATION DISTRI…101-3003-60184 4,018.43Professional Services12/2024 - SECURITY PATROL SERVICES215714DESERT RESORT MANAGEM…101-6004-60103 350.00Maintenance/ServicesFIREANT TREATMENT AT CIVIC CENTER …215715DESERT TREE SPRAYING 101-3005-60691 350.00Maintenance/ServicesFIREANT TREATMENT AT LQ PARK215715DESERT TREE SPRAYING 101-3005-60691 300.00Maintenance/ServicesFIREANT TREATMENT ADAMS PARK215715DESERT TREE SPRAYING 101-3005-60691 74.97Postage11/21/24 - OVERNIGHT MAIL215716FEDEX 101-1007-60470 127.18Supplies - FieldCAR SEAT ORGANIZER215718GALLS LLC 101-6004-60425 1,067.58Operating SuppliesFILTER SOCKS SEDIMENT REMOVAL215719GRAINGER 101-7003-60420 64 Demand Register Packet: APPKT04022 - 12/20/24 JB 1/13/2025 5:11:44 PM Page 4 of 9 AmountVendor Name Payment Number Description (Item)Account Name Account Number 18.18Electric - Eisenhower Park - U…ELECTRICITY SERVICE215721IMPERIAL IRRIGATION DIST 101-3005-61113 1,589.91Maintenance/ServicesCH FIRE SYSTEM SERVICE CALL215722JOHNSON CONTROLS FIRE P…101-3008-60691 265.31Travel & Training10/25-10/31/24 CALPERS EDUCATIONAL…215724LAUREANO, SANDRA 101-1006-60320 15,833.98Janitorial11/2024 - JANITORIAL SERVICES215727MERCHANTS BUILDING MAI…101-3008-60115 217.57Janitorial11/22/24 - SRR EVENT BUILDING CLEAN…215727MERCHANTS BUILDING MAI…101-3008-60115 300.00Janitorial11/27/24 - CH CARPET CLEANING215727MERCHANTS BUILDING MAI…101-3008-60115 42.99UniformsUNIFORM LAUNDRY SERVICE215728MISSION LINEN SUPPLY 101-3005-60690 22.20UniformsUNIFORM LAUNDRY SERVICE215728MISSION LINEN SUPPLY 101-3008-60690 6,386.00Fritz Burns Pool Maintenance12/2024 - FB POOL MONTHLY MAINTEN…215730OCEAN SPRINGS TECH INC 101-3005-60184 2,154.97LQ Park Water FeatureLQ PARK SPLASH PAD SAND MEDIA REP…215730OCEAN SPRINGS TECH INC 101-3005-60554 215.27LQ Park Water FeatureLQ PARK SPLASH PAD SENSOR TIPS CLE…215730OCEAN SPRINGS TECH INC 101-3005-60554 340.12Fritz Burns Pool MaintenanceFB POOL CHEMICAL REFILL215730OCEAN SPRINGS TECH INC 101-3005-60184 63.15Operating SuppliesOFFICE SUPPLIES215731ODP BUSINESS SOLUTIONS, L…101-6006-60420 57.13Operating SuppliesOFFICE SUPPLIES215731ODP BUSINESS SOLUTIONS, L…101-6006-60420 3,073.04Temporary Agency Services12/06/24 TEMP AGENCY SERVICES R.IB…215733PROPER SOLUTIONS INC 101-1004-60125 650.00Map/Plan CheckingPMER 2024-0004 ON-CALL MAP CHECKI…215734RASA/ERIC NELSON 101-7002-60183 52.50InstructorsBALLROOM LATIN SWING DI CLASSES215737SHIRY, TERESA 101-3002-60107 26.25InstructorsBALLROOM LATIN SWING CLASS215737SHIRY, TERESA 101-3002-60107 154.00InstructorsNIDRA MEDITATION AND SOUND CLASS…215738SUSAN ALEXANDRA BRAUC…101-3002-60107 12,778.25Marketing & Tourism Promot…12/2024 - GEM PUBLICATION215739THE CHAMBER 101-3007-60461 375.00Community ExperiencesBARRICADES FOR TREE LIGHTING EVENT215740TOPS' N BARRICADES INC 101-3003-60149 50.40InstructorsMAT PILATES DI CLASSES215743WILLIAMS, BILLEE 101-3002-60107 12.60InstructorsYOGA FLOW CLASS215743WILLIAMS, BILLEE 101-3002-60107 254.80InstructorsPILATES CLASS215743WILLIAMS, BILLEE 101-3002-60107 273.07PrintingDARE TO CARE CAMPAIGN STICKERS215744XPRESS GRAPHICS 101-3007-60410 Fund 101 - GENERAL FUND Total:230,619.59 Fund: 201 - GAS TAX FUND 753.66Materials/SuppliesCONCRETE ROTARY MIXER215701BMO FINANCIAL GROUP 201-7003-60431 -440.00Materials/SuppliesCONCRETE ROTARY MIXER DEPOSIT RE…215701BMO FINANCIAL GROUP 201-7003-60431 23.37Materials/SuppliesOFFICE SUPPLIES215701BMO FINANCIAL GROUP 201-7003-60431 4,014.84AsphaltCOLD PATCH215719GRAINGER 201-7003-60430 50.75UniformsUNIFORM LAUNDRY SERVICE215728MISSION LINEN SUPPLY 201-7003-60690 1,713.90Traffic Control SignsTRAFFIC CONTROL SIGNS215740TOPS' N BARRICADES INC 201-7003-60429 343.65Traffic Control SignsTRAFFIC CONTROL SIGNS215740TOPS' N BARRICADES INC 201-7003-60429 54.40Materials/Supplies12/1/24 - DIG ALERT SERVICES215741UNDERGROUND SERVICE AL…201-7003-60431 Fund 201 - GAS TAX FUND Total:6,514.57 Fund: 202 - LIBRARY & MUSEUM FUND 484.89Water - UtilitiesWATER SERVICE215711COACHELLA VALLEY WATER D…202-3006-61200 3,264.32Janitorial11/2024 - JANITORIAL SERVICES215727MERCHANTS BUILDING MAI…202-3004-60115 989.54Janitorial11/2024 - JANITORIAL SERVICES215727MERCHANTS BUILDING MAI…202-3006-60115 Fund 202 - LIBRARY & MUSEUM FUND Total:4,738.75 Fund: 215 - LIGHTING & LANDSCAPING FUND 46.82Operating SuppliesSUNSCREEN LOTION215701BMO FINANCIAL GROUP 215-7004-60420 209.37Materials/SuppliesHOLIDAY DECORATIONS215701BMO FINANCIAL GROUP 215-7004-60431 404.45Materials/SuppliesPLANTS215701BMO FINANCIAL GROUP 215-7004-60431 1,939.50Materials/SuppliesTREES215701BMO FINANCIAL GROUP 215-7004-60431 443.76Materials/SuppliesPLANTS215701BMO FINANCIAL GROUP 215-7004-60431 4,906.33Water - Medians - UtilitiesWATER SERVICE215711COACHELLA VALLEY WATER D…215-7004-61211 491.72Electric - UtilitiesELECTRICITY SERVICE215721IMPERIAL IRRIGATION DIST 215-7004-61116 86.15Electric - Medians - UtilitiesELECTRICITY SERVICE215721IMPERIAL IRRIGATION DIST 215-7004-61117 3,407.14Materials/SuppliesPLANTS215725MACIAS NURSERY, INC.215-7004-60431 3,200.00Maintenance/Services11/11-11/15/24 - EXTRA LABOR215742VINTAGE ASSOCIATES 215-7004-60691 Fund 215 - LIGHTING & LANDSCAPING FUND Total:15,135.24 Fund: 221 - AB 939 - CALRECYCLE FUND 66.51AB 939 Recycling SolutionsARTS & CRAFTS FOR RECYCLE DAY215701BMO FINANCIAL GROUP 221-0000-60127 16.84AB 939 Recycling SolutionsTRASH BAGS215701BMO FINANCIAL GROUP 221-0000-60127 38.10AB 939 Recycling SolutionsSUPPLIES FOR RECYCLE DAY215701BMO FINANCIAL GROUP 221-0000-60127 42.00AB 939 Recycling SolutionsGIFT CARDS FOR RECYCLE DAY215701BMO FINANCIAL GROUP 221-0000-60127 65 Demand Register Packet: APPKT04022 - 12/20/24 JB 1/13/2025 5:11:44 PM Page 5 of 9 AmountVendor Name Payment Number Description (Item)Account Name Account Number 2,000.00AB 939 Recycling Solutions12/2024 - RECYCLING GEM PUBLICATION215739THE CHAMBER 221-0000-60127 Fund 221 - AB 939 - CALRECYCLE FUND Total:2,163.45 Fund: 241 - HOUSING AUTHORITY 2,916.00Attorney1014622 HOUSING AUTHORITY MISC182RUTAN & TUCKER 241-9101-60153 6,537.00Attorney1014857 HOUSING AUTHORITY MISC182RUTAN & TUCKER 241-9101-60153 Fund 241 - HOUSING AUTHORITY Total:9,453.00 Fund: 247 - ECONOMIC DEVELOPMENT FUND 49.35Marketing & Tourism Promot…FOOD FOR MARKETING VIDEOS215701BMO FINANCIAL GROUP 247-0000-60461 78.42Marketing & Tourism Promot…MARKETING/ECON/COUNTY LUNCH215701BMO FINANCIAL GROUP 247-0000-60461 Fund 247 - ECONOMIC DEVELOPMENT FUND Total:127.77 Fund: 270 - ART IN PUBLIC PLACES FUND 4,100.00Art PurchasesART SCULPTURE FOR APP215701BMO FINANCIAL GROUP 270-0000-74800 5,100.00Art PurchasesWALL SCULPTURE FOR APP215701BMO FINANCIAL GROUP 270-0000-74800 Fund 270 - ART IN PUBLIC PLACES FUND Total:9,200.00 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 58,508.25Design08/2024 - CULTURAL CAMPUS DESIGN215720HAMMEL, GREEN, AND ABR…401-0000-60185 63,488.25Design09/2024 - CULTURAL CAMPUS DESIGN215720HAMMEL, GREEN, AND ABR…401-0000-60185 89,202.60Design10/2024 - CULTURAL CAMPUS DESIGN215720HAMMEL, GREEN, AND ABR…401-0000-60185 75,870.56Design11/2024 - CULTURAL CAMPUS DESIGN215720HAMMEL, GREEN, AND ABR…401-0000-60185 127,278.43DesignM&O YARD DESIGN215723JSL ARCHITECTURE, INC.401-0000-60185 9,606.91Design10/2024 - AVE 50 BRIDGE DESIGN215726MARK THOMAS & COMPANY,…401-0000-60185 319.70ConstructionRETROFIT KIT BRACKET SCREWS FOR SP…215729NEXTECH SYSTEMS, INC.401-0000-60188 -29,448.31Retention PayablePMP FRED WARING & MISC. LOCATIONS…215732ONYX PAVING COMPANY INC.401-0000-20600 588,966.28ConstructionPMP FRED WARING & MISC. LOCATIONS…215732ONYX PAVING COMPANY INC.401-0000-60188 40,000.00ConstructionRESTROOM BUILDING215736ROMTEC INC.401-0000-60188 30,000.00ConstructionPOOL BUILDING215736ROMTEC INC.401-0000-60188 6,125.00ConstructionRESTROOM AND POOL BUILDING PURC…215736ROMTEC INC.401-0000-60188 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:1,059,917.67 Fund: 501 - FACILITY & FLEET REPLACEMENT 582.92Parts, Accessories, and UpfitsCITY GOLF CART CANOPY INSTALLATION215701BMO FINANCIAL GROUP 501-0000-60675 170.69Parts, Accessories, and UpfitsCITY GOLF CART MIRROR INSTALLATION215701BMO FINANCIAL GROUP 501-0000-60675 65.00Vehicle Repair & Maintenan…2015 FORD EXPLORER VIN GA14580 SM…215701BMO FINANCIAL GROUP 501-0000-60676 70.00Fuel & OilFUEL215701BMO FINANCIAL GROUP 501-0000-60674 888.58Vehicle Repair & Maintenan…17 CHEVY COLORADO VIN H1264235 MA…215709CHEVROLET CADILLAC 501-0000-60676 106.29Vehicle Repair & Maintenan…22 CHEVY SILVERADO VIN F182107 OIL …215709CHEVROLET CADILLAC 501-0000-60676 93.24Vehicle Repair & Maintenan…22 CHEVY COLORADO VIN N1128792 OIL…215709CHEVROLET CADILLAC 501-0000-60676 Fund 501 - FACILITY & FLEET REPLACEMENT Total:1,976.72 Fund: 502 - INFORMATION TECHNOLOGY 13.86Software LicensesSNAGIT SUBSCRIPTION R.HALLICK215701BMO FINANCIAL GROUP 502-0000-60301 499.00Software Licenses11/2024 - EMAIL PROTECTION SOFTWA…215701BMO FINANCIAL GROUP 502-0000-60301 3,900.00Software Licenses12/1/24-11/30/26 ESRI SUBSCRIPTION215701BMO FINANCIAL GROUP 502-0000-60301 68.88Operating SuppliesFAN COOLING CHILL MAT215701BMO FINANCIAL GROUP 502-0000-60420 54.36Operating SuppliesPRINTER FOR CODE215701BMO FINANCIAL GROUP 502-0000-60420 130.28Operating SuppliesIPHONE CASES FOR IT STOCK215701BMO FINANCIAL GROUP 502-0000-60420 587.25Machinery & EquipmentPRINTER215701BMO FINANCIAL GROUP 502-0000-80100 1,016.58Machinery & EquipmentCOMPUTER MONITORS FOR IT STOCK215701BMO FINANCIAL GROUP 502-0000-80100 102.23Machinery & EquipmentPORTABLE PRINTER215701BMO FINANCIAL GROUP 502-0000-80100 124.61Machinery & EquipmentCOMPUTER MONITOR215701BMO FINANCIAL GROUP 502-0000-80100 446.98Machinery & EquipmentCOMPUTER MONITORS FOR IT STOCK215701BMO FINANCIAL GROUP 502-0000-80100 26.09Operating SuppliesLAPTOP STAND FOR IT STOCK215701BMO FINANCIAL GROUP 502-0000-60420 5,750.75Software Licenses11/2024 - GEOGRAPHIC INFORMATION …215735RINCON CONSULTANTS, INC.502-0000-60301 Fund 502 - INFORMATION TECHNOLOGY Total:12,720.87 Fund: 504 - INSURANCE FUND 418.26Operating SuppliesWC FRONT DESK ERGO PLATFORM215701BMO FINANCIAL GROUP 504-1010-60420 -207.50Operating SuppliesWC FRONT DESK ERGO KEYBOARD TRAY…215701BMO FINANCIAL GROUP 504-1010-60420 207.50Operating SuppliesWC FRONT DESK ERGO KEYBOARD TRAY215701BMO FINANCIAL GROUP 504-1010-60420 691.92Operating SuppliesOFFICE CHAIR215701BMO FINANCIAL GROUP 504-1010-60420 246.93Operating SuppliesADJUSTABLE HEIGHT STOOL215701BMO FINANCIAL GROUP 504-1010-60420 66 Demand Register Packet: APPKT04022 - 12/20/24 JB 1/13/2025 5:11:44 PM Page 6 of 9 AmountVendor Name Payment Number Description (Item)Account Name Account Number 193.78Operating SuppliesSTAND UP COMPUTER STATION215701BMO FINANCIAL GROUP 504-1010-60420 684.05Operating SuppliesSTAND UP COMPUTER STATION215701BMO FINANCIAL GROUP 504-1010-60420 Fund 504 - INSURANCE FUND Total:2,234.94 Fund: 601 - SILVERROCK RESORT 704.00Repair & MaintenanceSRR MEDIA FILTER REPLACEMENT215717FIRST CHOICE A/C & HEATING…601-0000-60660 683.00Repair & MaintenanceSRR HVAC MAINTENANCE215717FIRST CHOICE A/C & HEATING…601-0000-60660 693.00Repair & MaintenanceSRR HVAC TUNE UP215717FIRST CHOICE A/C & HEATING…601-0000-60660 Fund 601 - SILVERROCK RESORT Total:2,080.00 Grand Total:1,356,882.57 67 Demand Register Packet: APPKT04022 - 12/20/24 JB 1/13/2025 5:11:44 PM Page 7 of 9 Fund Summary Fund Expense Amount 101 - GENERAL FUND 230,619.59 201 - GAS TAX FUND 6,514.57 202 - LIBRARY & MUSEUM FUND 4,738.75 215 - LIGHTING & LANDSCAPING FUND 15,135.24 221 - AB 939 - CALRECYCLE FUND 2,163.45 241 - HOUSING AUTHORITY 9,453.00 247 - ECONOMIC DEVELOPMENT FUND 127.77 270 - ART IN PUBLIC PLACES FUND 9,200.00 401 - CAPITAL IMPROVEMENT PROGRAMS 1,059,917.67 501 - FACILITY & FLEET REPLACEMENT 1,976.72 502 - INFORMATION TECHNOLOGY 12,720.87 504 - INSURANCE FUND 2,234.94 601 - SILVERROCK RESORT 2,080.00 Grand Total:1,356,882.57 Account Summary Account Number Account Name Expense Amount 101-0000-20304 Sales Taxes Payable -235.90 101-0000-22810 Developer Deposits 3,510.00 101-1001-60320 Travel & Training 594.31 101-1002-60320 Travel & Training 151.85 101-1002-60351 Membership Dues 25.00 101-1002-60400 Office Supplies 83.43 101-1003-60153 Attorney 74,702.20 101-1003-60154 Attorney/Litigation 24,981.00 101-1004-50252 Annual Wellness Dollar …200.00 101-1004-60125 Temporary Agency Servi…3,073.04 101-1004-60129 Recruiting/Pre-Employm…113.98 101-1004-60320 Travel & Training 605.21 101-1004-60340 Employee Recognition E…867.65 101-1004-60400 Office Supplies 39.03 101-1004-60420 Operating Supplies -477.78 101-1005-60103 Professional Services 8,400.00 101-1005-60351 Membership Dues 250.00 101-1005-60420 Operating Supplies 173.93 101-1006-60320 Travel & Training 265.31 101-1006-60351 Membership Dues 605.00 101-1006-60400 Office Supplies 165.84 101-1007-60403 Citywide Supplies 441.93 101-1007-60470 Postage 84.47 101-2001-60109 LQ Police Volunteers 313.67 101-2001-60174 Blood/Alcohol Testing 200.55 101-2001-60420 Operating Supplies 239.25 101-2002-60400 Office Supplies 38.05 101-2002-61200 Water - Utilities 658.83 101-3002-60107 Instructors 3,334.25 101-3002-60420 Operating Supplies 470.73 101-3003-60149 Community Experiences 9,147.35 101-3003-60184 Fritz Burns Pool Progra…21,486.23 101-3003-60420 Operating Supplies 271.88 101-3005-60184 Fritz Burns Pool Mainten…6,777.72 101-3005-60431 Materials/Supplies 4,156.42 101-3005-60554 LQ Park Water Feature 2,370.24 101-3005-60690 Uniforms 115.29 101-3005-60691 Maintenance/Services 1,000.00 101-3005-61113 Electric - Eisenhower Par…18.18 101-3005-61201 Water -Monticello Park -…4,374.17 101-3005-61204 Water -Fritz Burns Park -…313.16 101-3005-61206 Water -Desert Pride - Util…808.83 68 Demand Register Packet: APPKT04022 - 12/20/24 JB 1/13/2025 5:11:44 PM Page 8 of 9 Account Summary Account Number Account Name Expense Amount 101-3005-61208 Water -Seasons Park - Ut…28.68 101-3005-61209 Water -Community Park …292.21 101-3007-60134 Promotional Items 1,795.40 101-3007-60137 Community Engagement 6,900.31 101-3007-60351 Membership Dues 1,079.11 101-3007-60410 Printing 273.07 101-3007-60420 Operating Supplies 25.22 101-3007-60450 Sponsorships/Advertising 1,500.00 101-3007-60461 Marketing & Tourism Pr…12,778.25 101-3008-60115 Janitorial 16,351.55 101-3008-60431 Materials/Supplies 391.34 101-3008-60690 Uniforms 22.20 101-3008-60691 Maintenance/Services 1,589.91 101-3008-61200 Water - Utilities 99.14 101-6001-60400 Office Supplies 54.46 101-6001-60420 Operating Supplies 38.48 101-6002-60351 Membership Dues 150.00 101-6003-60320 Travel & Training 2,140.00 101-6004-60103 Professional Services 4,018.43 101-6004-60111 Administrative Citation …200.00 101-6004-60320 Travel & Training 1,977.35 101-6004-60425 Supplies - Field 57.62 101-6004-60690 Uniforms 1,629.08 101-6006-60420 Operating Supplies 120.28 101-7002-60183 Map/Plan Checking 650.00 101-7003-60420 Operating Supplies 1,101.54 101-7006-60146 PM 10 - Dust Control 43.90 101-7006-60320 Travel & Training 597.76 201-7003-60429 Traffic Control Signs 2,057.55 201-7003-60430 Asphalt 4,014.84 201-7003-60431 Materials/Supplies 391.43 201-7003-60690 Uniforms 50.75 202-3004-60115 Janitorial 3,264.32 202-3006-60115 Janitorial 989.54 202-3006-61200 Water - Utilities 484.89 215-7004-60420 Operating Supplies 46.82 215-7004-60431 Materials/Supplies 6,404.22 215-7004-60691 Maintenance/Services 3,200.00 215-7004-61116 Electric - Utilities 491.72 215-7004-61117 Electric - Medians - Utilit…86.15 215-7004-61211 Water - Medians - Utiliti…4,906.33 221-0000-60127 AB 939 Recycling Solutio…2,163.45 241-9101-60153 Attorney 9,453.00 247-0000-60461 Marketing & Tourism Pr…127.77 270-0000-74800 Art Purchases 9,200.00 401-0000-20600 Retention Payable -29,448.31 401-0000-60185 Design 423,955.00 401-0000-60188 Construction 665,410.98 501-0000-60674 Fuel & Oil 70.00 501-0000-60675 Parts, Accessories, and …753.61 501-0000-60676 Vehicle Repair & Maint…1,153.11 502-0000-60301 Software Licenses 10,163.61 502-0000-60420 Operating Supplies 279.61 502-0000-80100 Machinery & Equipment 2,277.65 504-1010-60420 Operating Supplies 2,234.94 601-0000-60660 Repair & Maintenance 2,080.00 Grand Total:1,356,882.57 69 Demand Register Packet: APPKT04022 - 12/20/24 JB 1/13/2025 5:11:44 PM Page 9 of 9 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name **None**280,101.33**None****None** 201804E 443.76Landscape & Lighting Median Islan…Landscape & Lighting Median Island Improvements 201805D 127,278.43Design Expense Corporate Yard Admin Offices & Crew Quarters 201901D 287,069.66Design Expense Village Art Plaza Promenade & Cultural Campus 201902D 9,606.91Design Expense Avenue 50 Bridge Spanning the Evacuation Channel 202102CT 76,125.00Construction Expense Fritz Burns Park Improvements 202412CT 588,966.28Construction Expense FY24/25 PMP - Fred Waring Drive - Misc Locations 202412RP -29,448.31Retention Payable FY24/25 PMP - Fred Waring Drive - Misc Locations 24004E 3,510.00DESERT LUXURY PROPERTIES LLC E…DESERT LUXURY PROPERTIES LLC 2425TMICT 319.70Construction Expense FY24/25 Traffic Maintenance Improvements CSA152E 1,067.58CSA 152 Expenses CSA 152 Project Tracking IRONE 4,644.00Ironman Expense Ironman Event PWSE 286.03Pancake With Santa Expense Pancake With Santa STVRE 4,018.43Short Term Vacation Rental Expen…Short Term Vacation Rental Tracking TREEE 2,725.51Tree Lighting Ceremony Expense Tree Lighting Ceremony VETSE 168.26Veterans Day Ceremony Expense Veterans Day Ceremony Grand Total:1,356,882.57 *Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section. 70 1/13/2025 5:10:44 PM Page 1 of 6 Demand Register City of La Quinta Packet: APPKT04027 - 12/27/2024 JB AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 195.00Mobile/Cell Phones/SatellitesSERVICE ON ROOF ANTENNA215747ANDERSON COMMUNICATI…101-2002-61304 4,632.72Community ExperiencesCHRISTMAS TREE LIGHTING EQUIPMENT…215749BRIGHT EVENT RENTALS, LLC 101-3003-60149 6,640.82Community ExperiencesCHRISTMAS TREE LIGHTING EQUIPMENT…215749BRIGHT EVENT RENTALS, LLC 101-3003-60149 163.12PrintingHOLIDAY LOBBY PRINT215750CANYON PRINT & SIGNS 101-3007-60410 79,300.58Landscape Contract12/2024 - PARKS LANDSCAPE MAINTEN…215757DESERT CONCEPTS CONSTR…101-3005-60112 5,000.00Landscape Contract12/2024 - L&L MAINTENANCE SERVICES215757DESERT CONCEPTS CONSTR…101-2002-60112 720.00Maintenance/Services12/13/24 - PLANT MEMORIAL TREE215757DESERT CONCEPTS CONSTR…101-3005-60691 720.00Maintenance/Services12/13/24 - SPREAD WOOD CHIPS AT PL…215757DESERT CONCEPTS CONSTR…101-3005-60691 488.34Travel & Training12/8-12/13/24 CACEO MODULE 2 REIMB…215759DOMINIQUE HUNTER 101-6004-60320 8.86Materials/SuppliesSTAPLES215760EWING IRRIGATION PRODUC…101-3005-60431 887.61Materials/SuppliesIRRIGATION PARTS215760EWING IRRIGATION PRODUC…101-3005-60431 11.39Postage12/05/24 - OVERNIGHT MAIL215761FEDEX 101-1007-60470 60.14Postage12/05/24 - OVERNIGHT MAIL215761FEDEX 101-1007-60470 223.79Garnishments PayableGARNISHMENT215762FRANCHISE TAX BOARD 101-0000-20985 223.79Garnishments PayableGARNISHMENT215763FRANCHISE TAX BOARD 101-0000-20985 62.81Telephone - Utilities12/2024 - LQ PARK PHONE215764FRONTIER COMMUNICATIO…101-3005-61300 70.53Telephone - Utilities11/28-12/27/24 - SPORTS COMPLEX PH…215764FRONTIER COMMUNICATIO…101-3005-61300 4,995.00Maintenance/ServicesFS #70 ICE MACHINE INSTALL215765FROSTY'S AIR CONDITIONING…101-2002-60691 309.50Professional Services12/2022 - ARMORED SVCS215766GARDAWORLD 101-1006-60103 295.05Professional Services03/2024 - ARMORED SVCS215766GARDAWORLD 101-1006-60103 332.85Professional Services10/2024 - ARMORED SVCS215766GARDAWORLD 101-1006-60103 7.23Professional Services05/2024 - ARMORED SVCS EXCESS PREM…215766GARDAWORLD 101-1006-60103 15.99Professional Services10/2024 - ARMORED SVCS EXCESS PREM…215766GARDAWORLD 101-1006-60103 95.74Operating SuppliesBASKETBALLS215767GRAINGER 101-7003-60420 3,000.00ConsultantsDUNE PALMS & X-PARK PED CROSSING …215770HEPTAGON SEVEN CONSULT…101-7006-60104 65.50Over Payments, AR PolicyREFUND CREDIT FEE OVERPAYMENT LIC…215771HYDER PROPERTY MANAGE…101-0000-20330 120.70Safety GearFY 24/25 SAFETY BOOTS O.VARGAS215773JERNIGANS SPORTING GOOD…101-3008-60427 200.00Safety GearFY 24/25 SAFETY BOOTS J.VIZCARRA215773JERNIGANS SPORTING GOOD…101-3008-60427 3,500.00Contract Services - Administr…01/2025 LOBBYIST SERVICES215774JOE A GONSALVES & SON 101-1002-60101 398.06Travel & Training12/9-12/13/24 - CASEO MODULE 2 REI…215775JOSE CISNEROS 101-6004-60320 200.00Annual Wellness Dollar Reim…FY 24/25 WELLNESS DOLLARS REIMB M…215776MENDEZ, MARTHA 101-1004-50252 1,737.92Operating SuppliesDUFFEL BAGS215778MISSION LINEN SUPPLY 101-7003-60420 103.28UniformsUNIFORMS215778MISSION LINEN SUPPLY 101-3005-60690 45.30UniformsUNIFORMS LAUNDRY SERVICE215778MISSION LINEN SUPPLY 101-3005-60690 22.20UniformsUNIFORMS LAUNDRY SERVICE215778MISSION LINEN SUPPLY 101-3008-60690 600.00Lot Cleaning/Gravel ProgramJEFFERSON BRIDGE CLEAN UP APN 600-…215779MOYA, DANIEL 101-6004-60120 390.00Consultants11/2024 CV LINK REVIEW215780NAI CONSULTING INC 101-7006-60104 1,338.75LQ Park Water Feature12/2024 - LQ PARK SPLASH PAD MAINT…215781OCEAN SPRINGS TECH INC 101-3005-60554 429.20Fritz Burns Pool MaintenanceFB POOL IPS CONTROLLER MAINTENAN…215781OCEAN SPRINGS TECH INC 101-3005-60184 217.53LQ Park Water Feature12/12/24 - SPLASHPAD EFFECTS PUMP …215781OCEAN SPRINGS TECH INC 101-3005-60554 237.50LQ Park Water Feature12/12/24 - PUMP SEAL REPLACEMENT215781OCEAN SPRINGS TECH INC 101-3005-60554 485.03Fritz Burns Pool MaintenanceFB POOL CHEMICAL REFILL215781OCEAN SPRINGS TECH INC 101-3005-60184 6,675.00Community ExperiencesCHRISTMAS TREE LIGHTING ATTRACTIO…215784PARTY PALS 101-3003-60149 125.00Maintenance/ServicesFS #32 DOOR REPAIRS215785PATTON DOOR & GATE 101-2002-60691 125.00Maintenance/ServicesFS #32 DOOR SERVICE CALL215785PATTON DOOR & GATE 101-2002-60691 5,000.00Sponsorships/AdvertisingDATE FESTIVAL SPONSORSHIP215786PICKERING EVENTS LLC 101-3007-60450 3,574.44Temporary Agency Services12/13/24 - TEMP AGENCY SVCS R.IBARR…215788PROPER SOLUTIONS INC 101-1004-60125 350.00Map/Plan CheckingPMER 2024-0004 ONCALL MAP CHECKI…215790RASA/ERIC NELSON 101-7002-60183 1,200.00Sexual Assault Exam Fees11/3/24 - HC SAFE CLINIC EXAM LA2430…215792RIVERSIDE UNIVERSITY HEAL…101-2001-60193 173.80Travel & Training12/5/24 - SCAG MEETING S.SANCHEZ215793SANCHEZ, STEVE 101-1001-60320 1,417.50Civic Center Lake Maintenan…12/2024 - LAKE MAINTENANCE SERVICES215794SOUTHWEST AQUATICS INC 101-3005-60117 1,417.50SilverRock Lake Maintenance12/2024 - LAKE MAINTENANCE SERVICES215794SOUTHWEST AQUATICS INC 101-3005-60189 4,959.01Materials/SuppliesPLAYGROUND CHIPS215795SOUTHWEST BOULDER & ST…101-3005-60431 71 Demand Register Packet: APPKT04027 - 12/27/2024 JB 1/13/2025 5:10:44 PM Page 2 of 6 AmountVendor Name Payment Number Description (Item)Account Name Account Number 466.23Operating SuppliesGLOVES215797STAPLES ADVANTAGE 101-7003-60420 86.85Office SuppliesOFFICE SUPPLIES215797STAPLES ADVANTAGE 101-7001-60400 10,775.00Community ExperiencesHOLIDAY TREE INSTALL REMOVAL STOR…215798T & G GLOBAL, LLC 101-3003-60149 32.52Operating SuppliesTRAFFIC CONTROL SIGNS215799TOPS' N BARRICADES INC 101-7003-60420 807.52Telephone - Utilities11/23-12/22/24 - EOC PHONE SERVICE215800TPX COMMUNICATIONS 101-2002-61300 150.00Maintenance/ServicesBEE HIVE REMOVAL215801TRULY NOLEN INC 101-3005-60691 108.00United Way DeductionsCONTRIBUTION215802UNITED WAY OF THE DESERT 101-0000-20981 108.00United Way DeductionsCONTRIBUTION215802UNITED WAY OF THE DESERT 101-0000-20981 1,033.96Professional Services12/2024 - DATA BACK UP FOR LASERFIC…215804VERITAS TECHNOLOGIES LLC 101-1005-60103 14,181.33Landscape Contract12/2024 - SRR LANDSCAPE MAINTENAN…215806VINTAGE ASSOCIATES 101-3005-60112 931.01Maintenance/ServicesCIVIC PARK PERMA POST INSTALLATION215807VINTAGE E & S INC 101-3005-60691 70.58Operating SuppliesPARTS215808WHITE CAP, L.P.101-7003-60420 160.32PrintingAMEX RACK CARDS215809XPRESS GRAPHICS 101-3007-60410 Fund 101 - GENERAL FUND Total:172,480.40 Fund: 201 - GAS TAX FUND 52.29UniformsUNIFORMS LAUNDRY SERVICE215778MISSION LINEN SUPPLY 201-7003-60690 208.80Traffic Control SignsNO TRESPASSING SIGNS215783PACIFIC PRODUCTS AND SER…201-7003-60429 58,496.63Traffic Control SignsPURCHASE OF 815 RESIDENTIAL STREET …215783PACIFIC PRODUCTS AND SER…201-7003-60429 146.81Traffic Control SignsTRAFFIC CONTROL SIGNS215799TOPS' N BARRICADES INC 201-7003-60429 Fund 201 - GAS TAX FUND Total:58,904.53 Fund: 202 - LIBRARY & MUSEUM FUND 2,767.75Landscape Contract12/2024 - PARKS LANDSCAPE MAINTEN…215757DESERT CONCEPTS CONSTR…202-3004-60112 1,730.00Landscape Contract12/2024 - PARKS LANDSCAPE MAINTEN…215757DESERT CONCEPTS CONSTR…202-3006-60112 375.00Janitorial11/25/24 - MUSEUM COURTYARD WAS…215777MERCHANTS BUILDING MAI…202-3006-60115 Fund 202 - LIBRARY & MUSEUM FUND Total:4,872.75 Fund: 215 - LIGHTING & LANDSCAPING FUND 14,535.00Landscape Contract12/2024 - PARKS LANDSCAPE MAINTEN…215757DESERT CONCEPTS CONSTR…215-7004-60112 110,000.00Landscape Contract12/2024 - L&L MAINTENANCE SERVICES215757DESERT CONCEPTS CONSTR…215-7004-60112 461.08Landscape Contract12/2024 - L&L MAINTENANCE SERVICES215757DESERT CONCEPTS CONSTR…215-7004-60112 3,240.00Maintenance/Services12/9-12/12/24 - L&L EXTRA WORK215757DESERT CONCEPTS CONSTR…215-7004-60691 4,320.00Maintenance/Services12/17-12/20/24 - PLANT REPLACEMENT…215757DESERT CONCEPTS CONSTR…215-7004-60691 89.72Materials/SuppliesPLANTS215769GREEN DESERT WHOLESALE …215-7004-60431 195.91UniformsUNIFORMS215778MISSION LINEN SUPPLY 215-7004-60690 1,675.00Tree Maintenance/Palm TreesTREE REMOVAL SERVICE215789PWLC II, INC 215-7004-60673 1,154.93Materials/SuppliesPLANTS215791RED TERRA NURSERY, LLC 215-7004-60431 2,011.88Materials/SuppliesPLANTS215791RED TERRA NURSERY, LLC 215-7004-60431 243.69Operating Supplies11/24/24 & 12/05/24 - DRINKING WATER215796SPARKLETTS 215-7004-60420 5,129.00Landscape Contract12/2024 - SRR LANDSCAPE MAINTENAN…215806VINTAGE ASSOCIATES 215-7004-60112 5,671.00SilverRock Way Landscape12/2024 - SRR LANDSCAPE MAINTENAN…215806VINTAGE ASSOCIATES 215-7004-60143 37,860.00Materials/SuppliesIRRIGATION CONTROL SYSTEM INSTALL…215806VINTAGE ASSOCIATES 215-7004-60431 391.03Maintenance/Services11/27/24 - LIGHTING SERVICE CALL215807VINTAGE E & S INC 215-7004-60691 Fund 215 - LIGHTING & LANDSCAPING FUND Total:186,978.24 Fund: 221 - AB 939 - CALRECYCLE FUND 7,872.95AB 939 Recycling SolutionsFY 21/22 UNSPENT SB 1383 FUNDS REI…215756DEPARTMENT OF RECYCLING…221-0000-60127 Fund 221 - AB 939 - CALRECYCLE FUND Total:7,872.95 Fund: 270 - ART IN PUBLIC PLACES FUND 2,500.00APP Maintenance & DisplayAPP RESTORATION & MAINT REMAININ…215754CUSH TILE 270-0000-60683 Fund 270 - ART IN PUBLIC PLACES FUND Total:2,500.00 Fund: 401 - CAPITAL IMPROVEMENT PROGRAMS 69,648.12Retention PayablePMP SLURRY SEAL IMPROVEMENTS RET…215745AMERICAN ASPHALT SOUTH …401-0000-20600 16,959.26Retention Payable11/2024 DUNE PALMS BRIDGE RETENTI…215746AMERICAN BUSINESS BANK 401-0000-20600 20,039.00Technical09/7-11/8/24 MATERIALS TESTING PAV…215753CONVERSE CONSULTANTS 401-0000-60108 9,250.00Retention PayableSRR TEMP GOLF CART PATH PAVING RE…215768GRANITE CONSTRUCTION C…401-0000-20600 20,682.50Professional Services11/2024 HIGHWAY 111 REHAB215780NAI CONSULTING INC 401-0000-60103 1,655.00Professional Services11/2024 MAINTENANCE AND OPERATI…215780NAI CONSULTING INC 401-0000-60103 242.50Professional Services11/2024 HIGHWAY 111 CORRIDOR215780NAI CONSULTING INC 401-0000-60103 827.50Professional Services11/2024 WASH STREET CONNECTOR AR…215780NAI CONSULTING INC 401-0000-60103 390.00Professional Services11/2024 AVE 58 PAVEMENT REHAB JEFF…215780NAI CONSULTING INC 401-0000-60103 72 Demand Register Packet: APPKT04027 - 12/27/2024 JB 1/13/2025 5:10:44 PM Page 3 of 6 AmountVendor Name Payment Number Description (Item)Account Name Account Number 1,217.50Professional Services11/2024 FRITZ BURNS PARK IMPROVEM…215780NAI CONSULTING INC 401-0000-60103 195.00Professional Services11/2024 AVENUE 52 MONROE STREET (…215780NAI CONSULTING INC 401-0000-60103 390.00Professional Services11/2024 AVENUE 48 ART AND MUSIC L…215780NAI CONSULTING INC 401-0000-60103 812.50Professional Services11/2024 VILLAGE ART/CULTURAL PLAZA215780NAI CONSULTING INC 401-0000-60103 292.50Professional Services11/2024 CITYWIDE IRRIGATION UPGRA…215780NAI CONSULTING INC 401-0000-60103 1,016.00Professional Services11/2024 COVE AREA SLURRY SEAL IMP…215780NAI CONSULTING INC 401-0000-60103 827.50Professional Services11/2024 EISENHOWER RETENTION BASI…215780NAI CONSULTING INC 401-0000-60103 2,495.50Professional Services11/2024 AVE 50 BRIDGE215780NAI CONSULTING INC 401-0000-60103 1,022.50Professional Services11/2024 CITY HALL DRAINAGE IMPROV…215780NAI CONSULTING INC 401-0000-60103 195.00Professional ServicesSMART INFRASRUCTURE IMPROVE FEAS…215780NAI CONSULTING INC 401-0000-60103 390.00Professional Services11/2024 FY 24/25 PMP FRED WARING D…215780NAI CONSULTING INC 401-0000-60103 195.00Professional Services11/2024 FY 23/24 PMP215780NAI CONSULTING INC 401-0000-60103 1,940.00Professional Services11/2024 DUNE PALMS BRIDGE IMPROV…215780NAI CONSULTING INC 401-0000-60103 1,786.00Professional Services11/2024 CITYWIDE ADA MISC IMPROV…215780NAI CONSULTING INC 401-0000-60103 -16,959.26Retention Payable11/2024 - DUNE PALMS BRIDGE PROGR…215782ORTIZ ENTERPRISES INC.401-0000-20600 339,185.00Construction11/2024 - DUNE PALMS BRIDGE PROGR…215782ORTIZ ENTERPRISES INC.401-0000-60188 18.02DesignKEYS FOR LUMBER YARD215803VALLEY LOCK & SAFE 401-0000-60185 Fund 401 - CAPITAL IMPROVEMENT PROGRAMS Total:474,712.64 Fund: 501 - FACILITY & FLEET REPLACEMENT 65.25Parts, Accessories, and UpfitsWIPER BLADES215748AUTOZONE 501-0000-60675 16.30Parts, Accessories, and UpfitsVEHICLE DORMAN TERMINAL KIT215748AUTOZONE 501-0000-60675 25.56Parts, Accessories, and UpfitsVEHICLE MOTOR OIL215748AUTOZONE 501-0000-60675 150.23Vehicle Repair & Maintenan…22 CHEVY COLORADO VIN N1280074 OIL…215752CHEVROLET CADILLAC 501-0000-60676 373.02Vehicle Repair & Maintenan…17 CHEVY COLORADO VIN H1266940 MA…215755DANIEL'S TIRE SERVICE, INC.501-0000-60676 175.34Vehicle Repair & Maintenan…22 CHEVY SILVERADO VIN F182207 TIRE…215755DANIEL'S TIRE SERVICE, INC.501-0000-60676 716.41Vehicle Repair & Maintenan…18 DUMP TRAILER VIN K5063478 TIRE C…215755DANIEL'S TIRE SERVICE, INC.501-0000-60676 32.07Vehicle Repair & Maintenan…17 CHEVY COLORADO VIN H1266940 FL…215755DANIEL'S TIRE SERVICE, INC.501-0000-60676 175.28Vehicle Repair & Maintenan…22 CHEVY COLORADO VIN N1128784 TI…215755DANIEL'S TIRE SERVICE, INC.501-0000-60676 1,302.70Parts, Accessories, and UpfitsFLEET DECALS215787PLANIT REPROGRAPHICS SYS…501-0000-60675 1,095.52City Bldg Repl/Repair12/03/24 - OLD TOWN EV CHARGERS R…215807VINTAGE E & S INC 501-0000-71103 Fund 501 - FACILITY & FLEET REPLACEMENT Total:4,127.68 Fund: 502 - INFORMATION TECHNOLOGY 767.59Software Licenses11/10-12/09/24 - MS AZURE ONLINE SV…184MICROSOFT CORPORATION 502-0000-60301 6.98Software Licenses09/27-10/26/24 CITYWIDE ZOOM PHON…215751CARAHSOFT TECHNOLOGY C…502-0000-60301 112.15Cable/Internet - Utilities11/25-12/24/24 - CH INTERNET215764FRONTIER COMMUNICATIO…502-0000-61400 2,619.76Cable/Internet - Utilities12/03/24-01/02/25 - 2ND CITY INTERNE…215764FRONTIER COMMUNICATIO…502-0000-61400 110.64Cable/Internet - Utilities11/27-12/26/24 - BLACKHAWK/LQ PARK…215764FRONTIER COMMUNICATIO…502-0000-61400 -178.67Machinery & EquipmentRETURN CITY CLERK MICROPHONE215772INSIGHT PUBLIC SECTOR, INC.502-0000-80100 2,976.01ComputersMACBOOK PURCHASE M.GRAHAM215772INSIGHT PUBLIC SECTOR, INC.502-0000-80103 3,028.99Telephone - Utilities11/23-12/22/24 - PHONE SERVICE215800TPX COMMUNICATIONS 502-0000-61300 66.87Cable/Internet - Utilities11/02-12/01/24 - BACKUP SERVER (2183)215805VERIZON WIRELESS 502-0000-61400 1,256.02Cell/Mobile Phones11/02-12/01/24 - CITY IPADS (5587)215805VERIZON WIRELESS 502-0000-61301 3,521.18Cell/Mobile Phones11/02-12/01/24 - CITY CELL SVC (5496)215805VERIZON WIRELESS 502-0000-61301 Fund 502 - INFORMATION TECHNOLOGY Total:14,287.52 Fund: 601 - SILVERROCK RESORT 554.63Repair & MaintenanceSTEEL PIPES215758DESERT STEEL SUPPLY 601-0000-60660 708.25Bank Fees10/2024 - SRR ARMORED SVCS215766GARDAWORLD 601-0000-60455 32.76Bank Fees09/2024 - SRR EXCHANGE SVCS215766GARDAWORLD 601-0000-60455 Fund 601 - SILVERROCK RESORT Total:1,295.64 Grand Total:928,032.35 73 Demand Register Packet: APPKT04027 - 12/27/2024 JB 1/13/2025 5:10:44 PM Page 4 of 6 Fund Summary Fund Expense Amount 101 - GENERAL FUND 172,480.40 201 - GAS TAX FUND 58,904.53 202 - LIBRARY & MUSEUM FUND 4,872.75 215 - LIGHTING & LANDSCAPING FUND 186,978.24 221 - AB 939 - CALRECYCLE FUND 7,872.95 270 - ART IN PUBLIC PLACES FUND 2,500.00 401 - CAPITAL IMPROVEMENT PROGRAMS 474,712.64 501 - FACILITY & FLEET REPLACEMENT 4,127.68 502 - INFORMATION TECHNOLOGY 14,287.52 601 - SILVERROCK RESORT 1,295.64 Grand Total:928,032.35 Account Summary Account Number Account Name Expense Amount 101-0000-20330 Over Payments, AR Policy 65.50 101-0000-20981 United Way Deductions 216.00 101-0000-20985 Garnishments Payable 447.58 101-1001-60320 Travel & Training 173.80 101-1002-60101 Contract Services - Admi…3,500.00 101-1004-50252 Annual Wellness Dollar …200.00 101-1004-60125 Temporary Agency Servi…3,574.44 101-1005-60103 Professional Services 1,033.96 101-1006-60103 Professional Services 960.62 101-1007-60470 Postage 71.53 101-2001-60193 Sexual Assault Exam Fees 1,200.00 101-2002-60112 Landscape Contract 5,000.00 101-2002-60691 Maintenance/Services 5,245.00 101-2002-61300 Telephone - Utilities 807.52 101-2002-61304 Mobile/Cell Phones/Sate…195.00 101-3003-60149 Community Experiences 28,723.54 101-3005-60112 Landscape Contract 93,481.91 101-3005-60117 Civic Center Lake Maint…1,417.50 101-3005-60184 Fritz Burns Pool Mainten…914.23 101-3005-60189 SilverRock Lake Mainten…1,417.50 101-3005-60431 Materials/Supplies 5,855.48 101-3005-60554 LQ Park Water Feature 1,793.78 101-3005-60690 Uniforms 148.58 101-3005-60691 Maintenance/Services 2,521.01 101-3005-61300 Telephone - Utilities 133.34 101-3007-60410 Printing 323.44 101-3007-60450 Sponsorships/Advertising 5,000.00 101-3008-60427 Safety Gear 320.70 101-3008-60690 Uniforms 22.20 101-6004-60120 Lot Cleaning/Gravel Prog…600.00 101-6004-60320 Travel & Training 886.40 101-7001-60400 Office Supplies 86.85 101-7002-60183 Map/Plan Checking 350.00 101-7003-60420 Operating Supplies 2,402.99 101-7006-60104 Consultants 3,390.00 201-7003-60429 Traffic Control Signs 58,852.24 201-7003-60690 Uniforms 52.29 202-3004-60112 Landscape Contract 2,767.75 202-3006-60112 Landscape Contract 1,730.00 202-3006-60115 Janitorial 375.00 215-7004-60112 Landscape Contract 130,125.08 215-7004-60143 SilverRock Way Landsca…5,671.00 215-7004-60420 Operating Supplies 243.69 215-7004-60431 Materials/Supplies 41,116.53 215-7004-60673 Tree Maintenance/Palm …1,675.00 74 Demand Register Packet: APPKT04027 - 12/27/2024 JB 1/13/2025 5:10:44 PM Page 5 of 6 Account Summary Account Number Account Name Expense Amount 215-7004-60690 Uniforms 195.91 215-7004-60691 Maintenance/Services 7,951.03 221-0000-60127 AB 939 Recycling Solutio…7,872.95 270-0000-60683 APP Maintenance & Disp…2,500.00 401-0000-20600 Retention Payable 78,898.12 401-0000-60103 Professional Services 36,572.50 401-0000-60108 Technical 20,039.00 401-0000-60185 Design 18.02 401-0000-60188 Construction 339,185.00 501-0000-60675 Parts, Accessories, and …1,409.81 501-0000-60676 Vehicle Repair & Maint…1,622.35 501-0000-71103 City Bldg Repl/Repair 1,095.52 502-0000-60301 Software Licenses 774.57 502-0000-61300 Telephone - Utilities 3,028.99 502-0000-61301 Cell/Mobile Phones 4,777.20 502-0000-61400 Cable/Internet - Utilities 2,909.42 502-0000-80100 Machinery & Equipment -178.67 502-0000-80103 Computers 2,976.01 601-0000-60455 Bank Fees 741.01 601-0000-60660 Repair & Maintenance 554.63 Grand Total:928,032.35 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name **None**155,673.49**None****None** 111205CT 339,185.00Construction Expense Dune Palms Bridge Imp/BRLKS-5433(014) 111205P 1,940.00Professional Expense Dune Palms Bridge Imp/BRLKS-5433(014) 111205RP 0.00Retention Payable Dune Palms Bridge Imp/BRLKS-5433(014) 201804E 37,860.00Landscape & Lighting Median Islan…Landscape & Lighting Median Island Improvements 201805P 1,655.00Professional Expense Corporate Yard Admin Offices & Crew Quarters 201901D 18.02Design Expense Village Art Plaza Promenade & Cultural Campus 201901P 812.50Professional Expense Village Art Plaza Promenade & Cultural Campus 201902P 2,495.50Professional Expense Avenue 50 Bridge Spanning the Evacuation Channel 201905P 242.50Professional Expense Highway 111 Corridor Area Plan Implementation 202008P 390.00Professional Expense Avenue 48 Art and Music Line Project 202102P 1,217.50Professional Expense Fritz Burns Park Improvements 202213P 195.00Professional Expense Smart Infrastructure Improvements (feasibility) 202215E 1,675.00Landscape Maintenance Refurbis…Landscape Maint Refurbishment-PWLC II Inc 202225P 20,682.50Professional Expense Highway 111 Rehabilitation Project 202301P 390.00Professional Expense Miles Avenue Pavement Rehab 202301T 20,039.00Technical Expense Miles Avenue Pavement Rehab 202302P 195.00Professional Expense Avenue 52 Monroe Street 202309P 827.50Professional Expense Washington Street Connector to Art and Music Line 202316RP 69,648.12Retention Payable FY23/24 Pavement Management Plan 202322P 827.50Professional Expense Eisenhower Retention Basin Slope Repair 202328E 123,021.08Citywide Landscape Maintenance …Citywide Landscape Maintenance Srvcs (L&L AD 89-1) 202330E 98,333.33Park Landscape Maintenance Servi…Park Landscape Maintenance Services 202403P 1,016.00Professional Expense Cove Area Slurry Seal Improvements Phase 1 202404P 1,022.50Professional Expense City Hall Drainage Improvements 202405P 1,786.00Professional Expense Citywide Miscellaneous ADA Improvements 202412P 390.00Professional Expense FY24/25 PMP - Fred Waring Drive - Misc Locations 202413RP 9,250.00Retention Payable Silverrock Temporary Golf Cart Path Paving 202415P 292.50Professional Expense Citywide Irrigation Upgrade 2324PMPP 195.00Professional Expense FY23/24 Pavement Management Plan AMEXE 160.32American Express Misc Expenses American Express Golf Tournament SB1383E 7,872.95SB 1383 CalRecycle Expense SB 1383 Cal Recycle Grant TREEE 28,723.54Tree Lighting Ceremony Expense Tree Lighting Ceremony 75 Demand Register Packet: APPKT04027 - 12/27/2024 JB 1/13/2025 5:10:44 PM Page 6 of 6 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name TREEE Tree Lighting Ceremony Expense Tree Lighting Ceremony Grand Total:928,032.35 *Project codes are generally used to track Capital Improvement Program (CIP) projects, other large public works projects, developer deposits, or city-wide events. Normal operational expenditures are not project coded and, therefore, will report as "none" in this section. 76 City of La Quinta Bank Transactions 12/9/2024-01/03/2025 Wire Transaction Listed below are the wire transfers from 12/9/2024-01/03/2025. Wire Transfers: 12/09/2024 - WIRE TRANSFER - CALPERS $7,044.55 12/09/2024 - WIRE TRANSFER - CALPERS $15,440.38 12/09/2024 - WIRE TRANSFER - CALPERS $32,036.83 12/09/2024 - WIRE TRANSFER - CALPERS $145,920.06 12/09/2024 - WIRE TRANSFER - LQCEA $550.00 12/09/2024 - WIRE TRANSFER - MISSION SQUARE $4,100.00 12/09/2024 - WIRE TRANSFER - MISSION SQUARE $11,924.30 12/09/2024 - WIRE TRANSFER - SILVERROCK PHASE 1 LLC $2,115,027.03 12/10/2024 - WIRE TRANSFER - STERLING $1,308.30 12/10/2024 - WIRE TRANSFER - STERLING $2,760.00 12/13/2024 - WIRE TRANSFER - J&H ASSET PROPERTY MANAGEMENT, INC.$50,508.26 12/18/2024 - WIRE TRANSFER - LANDMARK $156,522.37 12/20/2024 - WIRE TRANSFER - CALPERS $7,010.40 12/20/2024 - WIRE TRANSFER - CALPERS $15,272.19 12/20/2024 - WIRE TRANSFER - CALPERS $32,335.85 12/23/2024 - WIRE TRANSFER - STERLING $1,308.30 12/23/2024 - WIRE TRANSFER - CALPERS $4,887.12 12/23/2024 - WIRE TRANSFER - LQCEA $550.00 12/23/2024 - WIRE TRANSFER - MISSION SQUARE $4,050.00 12/23/2024 - WIRE TRANSFER - MISSION SQUARE $11,874.30 01/03/2025 - WIRE TRANSFER - CALPERS $7,088.48 01/03/2025 - WIRE TRANSFER - CALPERS $15,272.20 01/03/2025 - WIRE TRANSFER - CALPERS $32,240.23 TOTAL WIRE TRANSFERS OUT $2,675,031.15 ATTACHMENT 2 77 78 City of La Quinta CITY COUNCIL MEETING: January 21, 2025 STAFF REPORT AGENDA TITLE: APPROVE DEMAND REGISTERS FOR SOUTHERN CALIFORNIA GAS COMPANY DATED OCTOBER 11, NOVEMBER 8, AND DECEMBER 13, 2024 RECOMMENDATION Approve demand registers for Southern California Gas Company dated October 11, November 8, and December 13, 2024. EXECUTIVE SUMMARY – None FISCAL IMPACT Demand of Cash: City 5,746.27$ Successor Agency of RDA -$ Housing Authority -$ 5,746.27$ BACKGROUND/ANALYSIS Routine bills and payroll must be paid between Council meetings. Attachment 1 details the demand registers for Southern California Gas Company dated October 11, November 8, and December 13, 2024. Warrants Issued: 215095 287.71$ 215402 883.81$ 215697 4,574.75$ 5,746.27$ Prepared by: Jesse Batres, Finance Technician Approved by: Rosemary Hallick, Principal Management Analyst Attachment: 1. Demand Registers CONSENT CALENDAR ITEM NO . 8 79 10/21/2024 2:10:17 PM Page 1 of 2 Demand Register City of La Quinta Packet: APPKT03953 - 10/11/2024 SOCAL GAS AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND -13.00Gas - UtilitiesFY23/24 R/C 1/2024 SWEEPER FUEL TO …215095THE GAS COMPANY 101-3008-61100 35.61Gas - Utilities/Propane08/19-09/19/24 - FS #32 GAS SVC215095THE GAS COMPANY 101-2002-61100 15.29Gas - Utilities08/19-09/19/24 - CH GAS SVC215095THE GAS COMPANY 101-3008-61100 40.30Gas-Utilities FB Pool08/19-09/19/24 - FB POOL GAS SVC215095THE GAS COMPANY 101-3005-61100 82.52Gas - Utilities08/19-09/19/24 - WC GAS SVC215095THE GAS COMPANY 101-3008-61100 84.05Gas - Utilities/Propane08/26-09/26/24 - FS #93 GAS SVC215095THE GAS COMPANY 101-2002-61100 Fund 101 - GENERAL FUND Total: 244.77 Fund: 202 - LIBRARY & MUSEUM FUND 16.85Gas - Utilities08/19-09/19/24 - LIBRARY GAS SVC215095THE GAS COMPANY 202-3004-61100 Fund 202 - LIBRARY & MUSEUM FUND Total: 16.85 Fund: 501 - FACILITY & FLEET REPLACEMENT 13.09Street Sweeper08/2024 - SWEEPER FUEL215095THE GAS COMPANY 501-0000-60678 13.00Street SweeperFY23/24 R/C 1/2024 SWEEPER FUEL FR1…215095THE GAS COMPANY 501-0000-60678 Fund 501 - FACILITY & FLEET REPLACEMENT Total: 26.09 Grand Total: 287.71 ATTACHMENT 1 80 Demand Register Packet: APPKT03953 - 10/11/2024 SOCAL GAS 10/21/2024 2:10:17 PM Page 2 of 2 Fund Summary Fund Expense Amount 101 - GENERAL FUND 244.77 202 - LIBRARY & MUSEUM FUND 16.85 501 - FACILITY & FLEET REPLACEMENT 26.09 Grand Total:287.71 Account Summary Account Number Account Name Expense Amount 101-2002-61100 Gas - Utilities/Propane 119.66 101-3005-61100 Gas-Utilities FB Pool 40.30 101-3008-61100 Gas - Utilities 84.81 202-3004-61100 Gas - Utilities 16.85 501-0000-60678 Street Sweeper 26.09 Grand Total:287.71 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name **None**261.62**None****None** CSA152E 26.09CSA 152 Expenses CSA 152 Project Tracking Grand Total:287.71 81 1/13/2025 7:34:57 PM Page 1 of 2 Demand Register City of La Quinta Packet: APPKT03980 - 11/08/2024 SOCAL GAS AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 40.17Gas - Utilities/Propane09/19-10/21/24 - FS #32 GAS SVC215402THE GAS COMPANY 101-2002-61100 15.89Gas - Utilities09/19-10/21/24 - CH GAS SVC215402THE GAS COMPANY 101-3008-61100 616.28Gas-Utilities FB Pool09/19-10/21/24 - FB POOL GAS SVC215402THE GAS COMPANY 101-3005-61100 96.83Gas - Utilities09/19-10/21/24 - WC GAS SVC215402THE GAS COMPANY 101-3008-61100 85.65Gas - Utilities/Propane09/26-10/28/24 - FS #93 GAS SVC215402THE GAS COMPANY 101-2002-61100 Fund 101 - GENERAL FUND Total:854.82 Fund: 202 - LIBRARY & MUSEUM FUND 15.90Gas - Utilities09/19-10/21/24 - LIBRARY GAS SVC215402THE GAS COMPANY 202-3004-61100 Fund 202 - LIBRARY & MUSEUM FUND Total:15.90 Fund: 501 - FACILITY & FLEET REPLACEMENT 13.09Street Sweeper09/2024 - SWEEPER FUEL215402THE GAS COMPANY 501-0000-60678 Fund 501 - FACILITY & FLEET REPLACEMENT Total:13.09 Grand Total:883.81 82 Demand Register Packet: APPKT03980 - 11/08/2024 SOCAL GAS 1/13/2025 7:34:57 PM Page 2 of 2 Fund Summary Fund Expense Amount 101 - GENERAL FUND 854.82 202 - LIBRARY & MUSEUM FUND 15.90 501 - FACILITY & FLEET REPLACEMENT 13.09 Grand Total:883.81 Account Summary Account Number Account Name Expense Amount 101-2002-61100 Gas - Utilities/Propane 125.82 101-3005-61100 Gas-Utilities FB Pool 616.28 101-3008-61100 Gas - Utilities 112.72 202-3004-61100 Gas - Utilities 15.90 501-0000-60678 Street Sweeper 13.09 Grand Total:883.81 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name **None**870.72**None****None** CSA152E 13.09CSA 152 Expenses CSA 152 Project Tracking Grand Total:883.81 83 1/13/2025 5:12:33 PM Page 1 of 2 Demand Register City of La Quinta Packet: APPKT04013 - 12/13/2024 SOCAL GAS AmountVendor Name Payment Number Description (Item)Account Name Account Number Fund: 101 - GENERAL FUND 46.75Gas - Utilities/Propane10/21-11/20/24 - FS #32 GAS SVC215697THE GAS COMPANY 101-2002-61100 205.00Gas - Utilities10/21-11/20/24 - CH GAS SVC215697THE GAS COMPANY 101-3008-61100 3,505.40Gas-Utilities FB Pool10/21-11/20/24 - FB POOL GAS SVC215697THE GAS COMPANY 101-3005-61100 133.88Gas - Utilities10/21-11/20/24 - WC GAS SVC215697THE GAS COMPANY 101-3008-61100 88.68Gas - Utilities/Propane10/28-11/27/24 - FS #93 GAS SVC215697THE GAS COMPANY 101-2002-61100 Fund 101 - GENERAL FUND Total:3,979.71 Fund: 202 - LIBRARY & MUSEUM FUND 568.86Gas - Utilities10/21-11/20/24 - LIBRARY GAS SVC215697THE GAS COMPANY 202-3004-61100 Fund 202 - LIBRARY & MUSEUM FUND Total:568.86 Fund: 501 - FACILITY & FLEET REPLACEMENT 13.00Street Sweeper11/2024 - SWEEPER FUEL215697THE GAS COMPANY 501-0000-60678 13.18Street Sweeper10/2024 - SWEEPER FUEL215697THE GAS COMPANY 501-0000-60678 Fund 501 - FACILITY & FLEET REPLACEMENT Total:26.18 Grand Total:4,574.75 84 Demand Register Packet: APPKT04013 - 12/13/2024 SOCAL GAS 1/13/2025 5:12:33 PM Page 2 of 2 Fund Summary Fund Expense Amount 101 - GENERAL FUND 3,979.71 202 - LIBRARY & MUSEUM FUND 568.86 501 - FACILITY & FLEET REPLACEMENT 26.18 Grand Total:4,574.75 Account Summary Account Number Account Name Expense Amount 101-2002-61100 Gas - Utilities/Propane 135.43 101-3005-61100 Gas-Utilities FB Pool 3,505.40 101-3008-61100 Gas - Utilities 338.88 202-3004-61100 Gas - Utilities 568.86 501-0000-60678 Street Sweeper 26.18 Grand Total:4,574.75 Project Account Summary Project Account Key Expense AmountProject Account Name Project Name **None**4,548.57**None****None** CSA152E 26.18CSA 152 Expenses CSA 152 Project Tracking Grand Total:4,574.75 85 86 City of La Quinta CITY COUNCIL MEETING: January 21, 2024 STAFF REPORT AGENDA TITLE: APPROVE AGREEMENT FOR CONTRACT SERVICES WITH RY+AO FOR DESIGN SERVICES FOR CITY HALL DRAINAGE IMPROVEMENTS PROJECT NO. 2024-04 RECOMMENDATION Approve agreement for contract services with RY+AO to provide Phases 1 and 2 Investigative Design Services for the City Hall Drainage Improvement Project No. 2024-04; and authorize the City Manager to execute the agreement. EXECUTIVE SUMMARY FISCAL IMPACT Budget for the Project was allocated in fiscal year 2024/25 Capital Improvement Program (CIP) in the amount of $1,000,000 in General Funds. The following is the Project budget: Project Budget* Professional $ 60,000 Design $ 72,500 Inspection/Testing/Survey $ 67,500 Construction $ 700,000 Contingency $ 100,000 TOTAL: $ 1,000,000 *The budget will be utilized for the City’s on-call Contractor as needed to assist with excavation explorations, if needed CONSENT CALENDAR ITEM NO. 9 87 The City Hall Drainage Improvement Project No. 2024-04 (Project) is located at City of La Quinta City Hall and aims to evaluate the existing basement drainage system, identify deficiencies contributing to significant flooding during storms, and recommend cost-effective solutions to mitigate future water intrusion (Attachment 1). In November 2024 Staff solicited proposals to provide investigative and engineering services with the potential to prepare bid documents based on findings. The City received one (1) proposal in December 2024. Proposed is an Agreement for Contract Services (Agreement) with RY+AO for Phases 1 and 2, assessment and discovery phases, respectively, in the amount not to exceed $54,460 (Attachment 2). BACKGROUND/ANALYSIS The City Hall basement has experienced recurring flooding during storm events, with water intrusion suspected to be entering through utility conduits and other vulnerabilities in the drainage system. Initial observations during a preliminary site investigation revealed that the sump pump shown in the building's original record drawings is absent. Instead, a deep drywell and an external pump located on the west side of the building appear to be unconnected to any functional drainage infrastructure. Additionally, it was observed that water intrusion significantly decreases when the surrounding landscaping areas are temporarily covered with tarps, raising questions about the interaction between surface water management and the existing drainage system. To address these issues comprehensively, Staff recommends that a qualified consultant conduct an in-depth investigation into the current system’s condition and performance, identify deficiencies, and provide actionable recommendations to mitigate flooding, including estimated costs for proposed improvements. In November 2024 Staff solicited proposals to provide investigative and engineering services with the potential to prepare bid documents based on findings. The City received one (1) proposal in December 2024 from RY+AO. Proposed is an Agreement with RY+AO for the following scope of work to be completed in two phases, in an amount not to exceed $54,460: •Phase 1 – assessment of the building enclosure and site water management. The building enclosure assessment includes a document review, site visit, and a preliminary forensic report. The site water management assessment includes a site investigation to assess existing site drainage conditions and review of the existing plans to assist with utility correspondence. •Phase 2 – discovery phase, includes the building enclosure continuity testing, site water management – drainage investigation, and deliverables. The building enclosure continuity testing includes pre-test planning, forensic testing, discover site visits, and a final forensic report. The drainage investigation includes coordinating and observing destructive testing to uncover existing drainage system conditions and document findings and preparing a recommendation report with repair solutions and exhibits. Deliverables includes an investigative report on site drainage and basement drainage deficiencies, recommendations for site drainage and basement drainage improvements with cost estimates, and plans/exhibits to support investigative work, including excavation coordination. 88 89 ALTERNATIVES Staff does not recommend an alternative. Prepared by: Ubaldo Ayón, Assistant Construction Manager Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1. Vicinity Map 2. Agreement with RY+AO *IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. © Riverside County RCIT GIS 6,188 Feet Legend Miscellaneous Americans with Disabilities Act (ADA) Improvements Proposed at City Hall Notes 3,0940 REPORT PRINTED ON...9/21/2016 9:57:34 AM Vicinity Map City Boundaries Cities roadsanno highways HWY INTERCHANGE INTERSTATE OFFRAMP ONRAMP USHWY roads Major Roads Arterial Collector Residential counties cities hydrographylines waterbodies Lakes Rivers ATTACHMENT 1 90 AGREEMENT FOR CONTRACT SERVICES THIS AGREEMENT FOR CONTRACT SERVICES (the “Agreement”) is made and entered into by and between the CITY OF LA QUINTA, (“City”), a California municipal corporation, and Richard Yen & Associates Architects & Planners, Inc. an Arizona Corporation, d/b/a RY+AO (“Contracting Party”). The parties hereto agree as follows: 1.SERVICES OF CONTRACTING PARTY. 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to design and related professional services for the City Hall Drainage Improvements Project no. 2024-04, as specified in the “Scope of Services” attached hereto as “Exhibit A” and incorporated herein by this reference (the “Services”). Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase “industry standards” shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances. 1.2 Compliance with Law. All Services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, regulations, and laws of the City and any Federal, State, or local governmental agency of competent jurisdiction. 1.3 Wage and Hour Compliance, Contracting Party shall comply with applicable Federal, State, and local wage and hour laws. 1.4 Licenses, Permits, Fees and Assessments. Except as otherwise specified herein, Contracting Party shall obtain at its sole cost and expense such licenses, permits, and approvals as may be required by law for the performance of the Services required by this Agreement, including a City of La Quinta business license. Contracting Party and its employees, agents, and subcontractors shall, at their sole cost and expense, keep in effect at all times during the term of this Agreement any licenses, permits, and approvals that are legally required for the performance of the Services required by this Agreement. Contracting Party shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the performance of the Services required by this Agreement, and shall indemnify, and hold City, its elected officials, officers, employees, and agents, free and harmless against any direct or indirect damages imposed against City hereunder for failure to pay any fees, assessments, and taxes, or for failure to obtain licenses, permits, and approvals as may be required by law for the performance of the Services. Contracting Party shall be responsible for all subcontractors’ compliance with this Section. 1.5 Familiarity with Work. By executing this Agreement, Contracting Party acknowledges that (a) it has visited and considered the Services to be performed, (b) it ATTACHMENT 2 91 -2- has visited the site where the Services are to be performed, if any, and fully acquainted itself with the conditions there existing, (c) it has considered how the Services should be performed, and (d) it understands the facilities, difficulties, and restrictions attending performance of the Services under this Agreement. Should Contracting Party discover any latent or unknown conditions materially differing from those inherent in the Services or as represented by City, Contracting Party shall immediately inform City of such fact and shall not proceed except at Contracting Party’s risk until written instructions are received from the Contract Officer, or assigned designee (as defined in Section 4.2 hereof). 1.6 Standard of Care. Contracting Party acknowledges and understands that the Services contracted for under this Agreement require specialized skills and abilities and that, consistent with this understanding, Contracting Party’s work will be held to an industry standard of quality and workmanship. Consistent with Section 1.5 hereinabove, Contracting Party represents to City that it holds the necessary skills and abilities to satisfy the industry standard of quality as set forth in this Agreement. Contracting Party shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the Services performed by Contracting Party, and the equipment, materials, papers, and other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City’s own negligence. The performance of Services by Contracting Party shall not relieve Contracting Party from any obligation to correct any incomplete, inaccurate, or defective work at no further cost to City, when such inaccuracies are due to the negligence of Contracting Party. The standard of care for all professional services performed or furnished by Contracting Party under this Agreement will be the care and skill used by members of Contracting Party’s profession practicing under similar circumstances at the same time and in the same locality. Except as provided in this Agreement, Contracting Party makes no warranties, express or implied, under this Agreement or otherwise, in connection with Contracting Party’s services. 1.7 Additional Services. In accordance with the terms and conditions of this Agreement, Contracting Party shall perform services in addition to those specified in the Scope of Services (“Additional Services”) only when directed to do so by the Contract Officer, or assigned designee, provided that Contracting Party shall not be required to perform any Additional Services without compensation. Contracting Party shall not perform any Additional Services until receiving prior written authorization (in the form of a written change order if Contracting Party is a contractor performing the Services) from the Contract Officer, or assigned designee, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contracting Party. It is expressly understood by Contracting Party that the provisions of this Section shall not apply to the Services specifically set forth in the Scope of Services or reasonably contemplated therein. It is specifically understood and agreed that oral requests and/or approvals of Additional Services shall be barred and are unenforceable. Failure of Contracting Party to secure the Contract Officer’s, or assigned designee’s written authorization for Additional Services shall constitute a waiver of any and all right to adjustment of the 92 -3- Contract Sum or time to perform this Agreement, whether by way of compensation, restitution, quantum meruit, or the like, for Additional Services provided without the appropriate authorization from the Contract Officer, or assigned designee. Compensation for properly authorized Additional Services shall be made in accordance with Section 2.3 of this Agreement. 1.8 Special Requirements. Additional terms and conditions of this Agreement, if any, which are made a part hereof are set forth in “Exhibit D” (the “Special Requirements”), which is incorporated herein by this reference and expressly made a part hereof. In the event of a conflict between the provisions of the Special Requirements and any other provisions of this Agreement, the provisions of the Special Requirements shall govern. 2. COMPENSATION. 2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with “Exhibit B” (the “Schedule of Compensation”) in a total amount not to exceed Fifty-Four Thousand Four Hundred Sixty Dollars ($54,460.00), for the life of the Agreement, encompassing the Initial and any Extended Terms (the “Contract Sum”), except as provided in Section 1.7. The method of compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon Contracting Party’s rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by City; Contracting Party shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expense, telephone expense, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, Contracting Party’s overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agreement. 2.2 Method of Billing & Payment. Any month in which Contracting Party wishes to receive payment, Contracting Party shall submit to City no later than the tenth (10th) working day of such month, in the form approved by City’s Finance Director, an invoice for Services rendered prior to the date of the invoice. Such invoice shall (1) describe in detail the Services provided, including time and materials, and (2) specify each staff member who has provided Services and the number of hours assigned to each such staff member. Such invoice shall contain a certification by a principal member of Contracting Party specifying that the payment requested is for Services performed in accordance with the terms of this Agreement. Upon approval in writing by the Contract Officer, or assigned designee, and subject to retention pursuant to Section 8.3, City will pay Contracting Party for all items stated thereon which are approved by City pursuant to this Agreement no later than thirty (30) days after invoices are received by the City’s Finance Department. 93 -4- 2.3 Compensation for Additional Services. Additional Services approved in advance by the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement shall be paid for in an amount agreed to in writing by both City and Contracting Party in advance of the Additional Services being rendered by Contracting Party. Any compensation for Additional Services amounting to five percent (5%) or less of the Contract Sum may be approved by the Contract Officer, or assigned designee. Any greater amount of compensation for Additional Services must be approved by the La Quinta City Council, the City Manager, or Department Director, depending upon City laws, regulations, rules and procedures concerning public contracting. Under no circumstances shall Contracting Party receive compensation for any Additional Services unless prior written approval for the Additional Services is obtained from the Contract Officer, or assigned designee, pursuant to Section 1.7 of this Agreement. 3. PERFORMANCE SCHEDULE. 3.1 Time of Essence. Time is of the essence in the performance of this Agreement. If the Services not completed in accordance with the Schedule of Performance, as set forth in Section 3.2 and “Exhibit C”, it is understood that the City will suffer damage. 3.2 Schedule of Performance. All Services rendered pursuant to this Agreement shall be performed diligently and within the time period established in “Exhibit C” (the “Schedule of Performance”). Extensions to the time period specified in the Schedule of Performance may be approved in writing by the Contract Officer, or assigned designee. 3.3 Force Majeure. The time period specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Contracting Party, including, but not restricted to, acts of God or of the public enemy, fires, earthquakes, floods, epidemic, quarantine restrictions, riots, strikes, freight embargoes, acts of any governmental agency other than City, and unusually severe weather, if Contracting Party shall within ten (10) days of the commencement of such delay notify the Contract Officer, or assigned designee, in writing of the causes of the delay. The Contract Officer, or assigned designee, shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the forced delay when and if in the Contract Officer’s judgment such delay is justified, and the Contract Officer’s determination, or assigned designee, shall be final and conclusive upon the parties to this Agreement. Extensions to time period in the Schedule of Performance which are determined by the Contract Officer, or assigned designee, to be justified pursuant to this Section shall not entitle the Contracting Party to additional compensation in excess of the Contract Sum. 3.4 Term. Unless earlier terminated in accordance with the provisions in Article 8.0 of this Agreement, the term of this agreement shall commence on January 22, 2025, and terminate on July 31, 2025 (“Initial Term”). This Agreement may be extended 94 -5- for 1 additional year upon mutual agreement by both parties (“Extended Term”), and executed in writing. 4. COORDINATION OF WORK. 4.1 Representative of Contracting Party. The following principals of Contracting Party (“Principals”) are hereby designated as being the principals and representatives of Contracting Party authorized to act in its behalf with respect to the Services specified herein and make all decisions in connection therewith: (a) Name: Jianshan Liang Telephone No.: 619-224-3605 Email: jliang@ry-aoarchitects.com (b) Name: Richard Yen Email: ryen@ry-aoarchitects.com It is expressly understood that the experience, knowledge, capability, and reputation of the foregoing Principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing Principals shall be responsible during the term of this Agreement for directing all activities of Contracting Party and devoting sufficient time to personally supervise the Services hereunder. For purposes of this Agreement, the foregoing Principals may not be changed by Contracting Party and no other personnel may be assigned to perform the Services required hereunder without the express written approval of City. 4.2 Contract Officer. The “Contract Officer”, otherwise known as Bryan McKinney, City Engineer and Public Works Director, or assigned designee may be designated in writing by the City Manager of the City. It shall be Contracting Party’s responsibility to assure that the Contract Officer, or assigned designee, is kept informed of the progress of the performance of the Services, and Contracting Party shall refer any decisions, that must be made by City to the Contract Officer, or assigned designee. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer, or assigned designee. The Contract Officer, or assigned designee, shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement. 4.3 Prohibition Against Subcontracting or Assignment. The experience, knowledge, capability, and reputation of Contracting Party, its principals, and its employees were a substantial inducement for City to enter into this Agreement. Except as set forth in this Agreement, Contracting Party shall not contract or subcontract with any other entity to perform in whole or in part the Services required hereunder without the express written approval of City. In addition, neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated, or encumbered, voluntarily or by operation of law, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contracting Party, taking all transfers into account on a cumulative basis. Any 95 -6- attempted or purported assignment or contracting or subcontracting by Contracting Party without City’s express written approval shall be null, void, and of no effect. No approved transfer shall release Contracting Party of any liability hereunder without the express consent of City. 4.4 Independent Contractor. Neither City nor any of its employees shall have any control over the manner, mode, or means by which Contracting Party, its agents, or its employees, perform the Services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision, or control of Contracting Party’s employees, servants, representatives, or agents, or in fixing their number or hours of service. Contracting Party shall perform all Services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contracting Party in its business or otherwise or a joint venture or a member of any joint enterprise with Contracting Party. Contracting Party shall have no power to incur any debt, obligation, or liability on behalf of City. Contracting Party shall not at any time or in any manner represent that it or any of its agents or employees are agents or employees of City. Except for the Contract Sum paid to Contracting Party as provided in this Agreement, City shall not pay salaries, wages, or other compensation to Contracting Party for performing the Services hereunder for City. City shall not be liable for compensation or indemnification to Contracting Party for injury or sickness arising out of performing the Services hereunder. Notwithstanding any other City, state, or federal policy, rule, regulation, law, or ordinance to the contrary, Contracting Party and any of its employees, agents, and subcontractors providing services under this Agreement shall not qualify for or become entitled to any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in the California Public Employees Retirement System (“PERS”) as an employee of City and entitlement to any contribution to be paid by City for employer contributions and/or employee contributions for PERS benefits. Contracting Party agrees to pay all required taxes on amounts paid to Contracting Party under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contracting Party shall fully comply with the workers’ compensation laws regarding Contracting Party and Contracting Party’s employees. Contracting Party further agrees to indemnify and hold City harmless from any failure of Contracting Party to comply with applicable workers’ compensation laws. City shall have the right to offset against the amount of any payment due to Contracting Party under this Agreement any amount due to City from Contracting Party as a result of Contracting Party’s failure to promptly pay to City any reimbursement or indemnification arising under this Section. 4.5 Identity of Persons Performing Work. Contracting Party represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all of the Services set forth herein. Contracting Party represents that the Services required herein will be performed by Contracting Party or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall 96 -7- be authorized and permitted under applicable State and local law to perform such tasks and services. 4.6 City Cooperation. City shall provide Contracting Party with any plans, publications, reports, statistics, records, or other data or information pertinent to the Services to be performed hereunder which are reasonably available to Contracting Party only from or through action by City. 5. INSURANCE. 5.1 Insurance. Prior to the beginning of any Services under this Agreement and throughout the duration of the term of this Agreement, Contracting Party shall procure and maintain, at its sole cost and expense, and submit concurrently with its execution of this Agreement, policies of insurance as set forth in “Exhibit E” (the “Insurance Requirements”) which is incorporated herein by this reference and expressly made a part hereof. 5.2 Proof of Insurance. Contracting Party shall provide Certificate of Insurance to Agency along with all required endorsements. Certificate of Insurance and endorsements must be approved by Agency’s Risk Manager prior to commencement of performance. 6. INDEMNIFICATION. 6.1 Indemnification. Indemnification is incorporated as set forth in “Exhibit F” (“Indemnification”) and expressly made a part hereof. 7. RECORDS AND REPORTS. 7.1 Reports. Contracting Party shall periodically prepare and submit to the Contract Officer, or assigned designee, such reports concerning Contracting Party’s performance of the Services required by this Agreement as the Contract Officer, or assigned designee, shall require. Contracting Party hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Contracting Party agrees that if Contracting Party becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Contracting Party is providing design services, the cost of the project being designed, Contracting Party shall promptly notify the Contract Officer, or assigned designee, of said fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Contracting Party is providing design services, the estimated increased or decreased cost estimate for the project being designed. 7.2 Records. Contracting Party shall keep, and require any subcontractors to keep, such ledgers, books of accounts, invoices, vouchers, canceled checks, reports (including but not limited to payroll reports), studies, or other documents relating to the disbursements charged to City and the Services performed hereunder (the “Books and Records”), as shall be necessary to perform the Services required by this Agreement and 97 -8- enable the Contract Officer, or assigned designee, to evaluate the performance of such Services. Any and all such Books and Records shall be maintained in accordance with generally accepted accounting principles and shall be complete and detailed. The Contract Officer, or assigned designee, shall have full and free access to such Books and Records at all times during normal business hours of City, including the right to inspect, copy, audit, and make records and transcripts from such Books and Records. Such Books and Records shall be maintained for a period of three (3) years following completion of the Services hereunder, and City shall have access to such Books and Records in the event any audit is required. In the event of dissolution of Contracting Party’s business, custody of the Books and Records may be given to City, and access shall be provided by Contracting Party’s successor in interest. Under California Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds Ten Thousand Dollars ($10,000.00), this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement. 7.3 Ownership of Documents. All drawings, specifications, maps, designs, photographs, studies, surveys, data, notes, computer files, reports, records, documents, and other materials plans, drawings, estimates, test data, survey results, models, renderings, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings, digital renderings, or data stored digitally, magnetically, or in any other medium prepared or caused to be prepared by Contracting Party, its employees, subcontractors, and agents in the performance of this Agreement (the “Documents and Materials”) shall be the property of City and shall be delivered to City upon request of the Contract Officer, or assigned designee, or upon the expiration or termination of this Agreement, and Contracting Party shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership use, reuse, or assignment of the Documents and Materials hereunder. Any use, reuse or assignment of such completed Documents and Materials for other projects and/or use of uncompleted documents without specific written authorization by Contracting Party will be at City’s sole risk and without liability to Contracting Party, and Contracting Party’s guarantee and warranties shall not extend to such use, revise, or assignment. Contracting Party may retain copies of such Documents and Materials for its own use. Contracting Party shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any Documents and Materials prepared by them, and in the event Contracting Party fails to secure such assignment, Contracting Party shall indemnify City for all damages resulting therefrom. 7.4 In the event City or any person, firm, or corporation authorized by City reuses said Documents and Materials without written verification or adaptation by Contracting Party for the specific purpose intended and causes to be made or makes any changes or alterations in said Documents and Materials, City hereby releases, discharges, and exonerates Contracting Party from liability resulting from said change. The provisions of this clause shall survive the termination or expiration of this Agreement and shall thereafter remain in full force and effect. 98 -9- 7.5 Licensing of Intellectual Property. This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, rights of reproduction, and other intellectual property embodied in the Documents and Materials. Contracting Party shall require all subcontractors, if any, to agree in writing that City is granted a non-exclusive and perpetual license for the Documents and Materials the subcontractor prepares under this Agreement. Contracting Party represents and warrants that Contracting Party has the legal right to license any and all of the Documents and Materials. Contracting Party makes no such representation and warranty in regard to the Documents and Materials which were prepared by design professionals other than Contracting Party or provided to Contracting Party by City. City shall not be limited in any way in its use of the Documents and Materials at any time, provided that any such use not within the purposes intended by this Agreement shall be at City’s sole risk. 7.6 Release of Documents. The Documents and Materials shall not be released publicly without the prior written approval of the Contract Officer, or assigned designee, or as required by law. Contracting Party shall not disclose to any other entity or person any information regarding the activities of City, except as required by law or as authorized by City. 7.7 Confidential or Personal Identifying Information. Contracting Party covenants that all City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussion notes, or other information, if any, developed or received by Contracting Party or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contracting Party to any person or entity without prior written authorization by City or unless required by law. City shall grant authorization for disclosure if required by any lawful administrative or legal proceeding, court order, or similar directive with the force of law. All City data, data lists, trade secrets, documents with personal identifying information, documents that are not public records, draft documents, discussions, or other information shall be returned to City upon the termination or expiration of this Agreement. Contracting Party’s covenant under this section shall survive the termination or expiration of this Agreement. 8. ENFORCEMENT OF AGREEMENT. 8.1 California Law. This Agreement shall be interpreted, construed, and governed both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim, or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Riverside, State of California, or any other appropriate court in such county, and Contracting Party covenants and agrees to submit to the personal jurisdiction of such court in the event of such action. 8.2 Disputes. In the event of any dispute arising under this Agreement, the injured party shall notify the injuring party in writing of its contentions by submitting a claim therefore. The injured party shall continue performing its obligations hereunder so long 99 -10- as the injuring party commences to cure such default within ten (10) days of service of such notice and completes the cure of such default within forty-five (45) days after service of the notice, or such longer period as may be permitted by the Contract Officer, or assigned designee; provided that if the default is an immediate danger to the health, safety, or general welfare, City may take such immediate action as City deems warranted. Compliance with the provisions of this Section shall be a condition precedent to termination of this Agreement for cause and to any legal action, and such compliance shall not be a waiver of any party’s right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to this Article 8.0. During the period of time that Contracting Party is in default, City shall hold all invoices and shall, when the default is cured, proceed with payment on the invoices. In the alternative, City may, in its sole discretion, elect to pay some or all of the outstanding invoices during any period of default. 8.3 Retention of Funds. City may withhold from any monies payable to Contracting Party sufficient funds to compensate City for any losses, costs, liabilities, or damages it reasonably believes were suffered by City due to the default of Contracting Party in the performance of the Services required by this Agreement. 8.4 Waiver. No delay or omission in the exercise of any right or remedy of a non-defaulting party on any default shall impair such right or remedy or be construed as a waiver. City’s consent or approval of any act by Contracting Party requiring City’s consent or approval shall not be deemed to waive or render unnecessary City’s consent to or approval of any subsequent act of Contracting Party. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement. 8.5 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party. 8.6 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or at equity, to cure, correct, or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement. 8.7 Termination Prior To Expiration of Term. This Section shall govern any termination of this Agreement, except as specifically provided in the following Section for termination for cause. City reserves the right to terminate this Agreement at any time, with or without cause, upon thirty (30) days’ written notice to Contracting Party. Upon receipt of any notice of termination, Contracting Party shall immediately cease all Services hereunder except such as may be specifically approved by the Contract Officer, or assigned designee. Contracting Party shall be entitled to compensation for all Services rendered prior to receipt of the notice of termination and for any Services 100 -11- authorized by the Contract Officer, or assigned designee, thereafter in accordance with the Schedule of Compensation or such as may be approved by the Contract Officer, or assigned designee, except amounts held as a retention pursuant to this Agreement. 8.8 Termination for Default of Contracting Party. If termination is due to the failure of Contracting Party to fulfill its obligations under this Agreement, Contracting Party shall vacate any City-owned property which Contracting Party is permitted to occupy hereunder and City may, after compliance with the provisions of Section 8.2, take over the Services and prosecute the same to completion by contract or otherwise, and Contracting Party shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the compensation herein stipulated (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to Contracting Party for the purpose of setoff or partial payment of the amounts owed City. 8.9 Attorneys’ Fees. If either party to this Agreement is required to initiate or defend or made a party to any action or proceeding in any way connected with this Agreement, the prevailing party in such action or proceeding, in addition to any other relief which may be granted, whether legal or equitable, shall be entitled to reasonable attorneys’ fees; provided, however, that the attorneys’ fees awarded pursuant to this Section shall not exceed the hourly rate paid by City for legal services multiplied by the reasonable number of hours spent by the prevailing party in the conduct of the litigation. Attorneys’ fees shall include attorneys’ fees on any appeal, and in addition a party entitled to attorneys’ fees shall be entitled to all other reasonable costs for investigating such action, taking depositions and discovery, and all other necessary costs the court allows which are incurred in such litigation. All such fees shall be deemed to have accrued on commencement of such action and shall be enforceable whether or not such action is prosecuted to judgment. The court may set such fees in the same action or in a separate action brought for that purpose. 9. CITY OFFICERS AND EMPLOYEES; NONDISCRIMINATION. 9.1 Non-liability of City Officers and Employees. No officer, official, employee, agent, representative, or volunteer of City shall be personally liable to Contracting Party, or any successor in interest, in the event or any default or breach by City or for any amount which may become due to Contracting Party or to its successor, or for breach of any obligation of the terms of this Agreement. 9.2 Conflict of Interest. Contracting Party covenants that neither it, nor any officer or principal of it, has or shall acquire any interest, directly or indirectly, which would conflict in any manner with the interests of City or which would in any way hinder Contracting Party’s performance of the Services under this Agreement. Contracting Party further covenants that in the performance of this Agreement, no person having any such interest shall be employed by it as an officer, employee, agent, or subcontractor without the express written consent of the Contract Officer, or assigned designee. Contracting Party agrees to at all times avoid conflicts of interest or the appearance of any conflicts of interest with the interests of City in the performance of this Agreement. 101 -12- No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to this Agreement which effects his financial interest or the financial interest of any corporation, partnership or association in which he is, directly or indirectly, interested, in violation of any State statute or regulation. Contracting Party warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement. 9.3 Covenant against Discrimination. Contracting Party covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any impermissible classification including, but not limited to, race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry in the performance of this Agreement. Contracting Party shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, sexual orientation, national origin, or ancestry. 10. MISCELLANEOUS PROVISIONS. 10.1 Notice. Any notice, demand, request, consent, approval, or communication either party desires or is required to give the other party or any other person shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either party may change its address by notifying the other party of the change of address in writing. Notice shall be deemed communicated forty-eight (48) hours from the time of mailing if mailed as provided in this Section. To City: CITY OF LA QUINTA Attention: Bryan McKinney 78495 Calle Tampico La Quinta, California 92253 To Contracting Party: RY+AO Attention: Jianshan Liang 731 South Highway 101, Suite 1M Solana Beach, CA 92075 10.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply. 10.3 Section Headings and Subheadings. The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement. 10.4 Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed to be an original, and such counterparts shall constitute one and the same instrument. 102 -13- 10.5 Integrated Agreement. This Agreement including the exhibits hereto is the entire, complete, and exclusive expression of the understanding of the parties. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements, and understandings, if any, between the parties, and none shall be used to interpret this Agreement. 10.6 Amendment. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by Contracting Party and by the City Council of City. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void. 10.7 Severability. In the event that any one or more of the articles, phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable, such invalidity or unenforceability shall not affect any of the remaining articles, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless. 10.8 Unfair Business Practices Claims. In entering into this Agreement, Contracting Party offers and agrees to assign to City all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. § 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials related to this Agreement. This assignment shall be made and become effective at the time City renders final payment to Contracting Party without further acknowledgment of the parties. 10.9 No Third-Party Beneficiaries. With the exception of the specific provisions set forth in this Agreement, there are no intended third-party beneficiaries under this Agreement and no such other third parties shall have any rights or obligations hereunder. 10.10 Authority. The persons executing this Agreement on behalf of each of the parties hereto represent and warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) that entering into this Agreement does not violate any provision of any other Agreement to which said party is bound. This Agreement shall be binding upon the heirs, executors, administrators, successors, and assigns of the parties. [SIGNATURES ON FOLLOWING PAGE] 103 -14- IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates stated below. CITY OF LA QUINTA, a California Municipal Corporation JON McMILLEN, City Manager City of La Quinta, California Dated: RY+AO: Name: Title: Dated: ATTEST: MONIKA RADEVA, City Clerk City of La Quinta, California Name: Title: Dated: APPROVED AS TO FORM: WILLIAM H. IHRKE, City Attorney City of La Quinta, California 104 Exhibit A Page 1 of 4 Last revised summer 2017 Exhibit A Scope of Services 1. Services to be Provided: This Contract is limited to the attached Scope of Work referenced as Phase 1 and Phase 2. 105 PHASE 1 ASSESSMENT PHASE Meetings / City Assistance Building Enclosure Continuity Assessment Site Water Management Assessment – Drainage Assessment DISCOVERY PHASE Building Enclosure Continuity 18 EXHIBIT A 106 Test standards assumed: Equipment and access assumptions: Site Water Management – Drainage Investigation Deliverables 19 107 II 108 Exhibit A Page 2 of 4 ADDENDUM TO AGREEMENT Re: Scope of Services If the Scope of Services include construction, alteration, demolition, installation, repair, or maintenance affecting real property or structures or improvements of any kind appurtenant to real property, the following apply: 1. Prevailing Wage Compliance. If Contracting Party is a contractor performing public works and maintenance projects, as described in this Section 1.3, Contracting Party shall comply with applicable Federal, State, and local laws. Contracting Party is aware of the requirements of California Labor Code Sections 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Sections 16000, et seq., (collectively, the “Prevailing Wage Laws”), and La Quinta Municipal Code Section 3.12.040, which require the payment of prevailing wage rates and the performance of other requirements on “Public works” and “Maintenance” projects. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, and if construction work over twenty- five thousand dollars ($25,000.00) and/or alterations, demolition, repair or maintenance work over fifteen thousand dollars ($15,000.00) is entered into or extended on or after January 1, 2015 by this Agreement, Contracting Party agrees to fully comply with such Prevailing Wage Laws including, but not limited to, requirements related to the maintenance of payroll records and the employment of apprentices. Pursuant to California Labor Code Section 1725.5, no contractor or subcontractor may be awarded a contract for public work on a “Public works” project unless registered with the California Department of Industrial Relations (“DIR”) at the time the contract is awarded. If the Services are being performed as part of an applicable “Public works” or “Maintenance” project, as defined by the Prevailing Wage Laws, this project is subject to compliance monitoring and enforcement by the DIR. Contracting Party will maintain and will require all subcontractors to maintain valid and current DIR Public Works contractor registration during the term of this Agreement. Contracting Party shall notify City in writing immediately, and in no case more than twenty-four (24) hours, after receiving any information that Contracting Party’s or any of its subcontractor’s DIR registration status has been suspended, revoked, expired, or otherwise changed. It is understood that it is the responsibility of Contracting Party to determine the correct salary scale. Contracting Party shall make copies of the prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at Contracting Party’s principal place of business and at the project site, if any. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced. Contracting Party must forfeit to City TWENTY-FIVE DOLLARS ($25.00) per day for each worker who works in excess of the minimum working hours when Contracting Party does not pay overtime. In accordance with the provisions of Labor Code Sections 1810 et seq., eight (8) hours is the legal working day. Contracting Party also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et seq., including Section 1776. In addition to the other indemnities provided under this Agreement, Contracting Party shall defend (with counsel selected by City), indemnify, and hold City, 109 Exhibit A Page 3 of 4 its elected officials, officers, employees, and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It is agreed by the parties that, in connection with performance of the Services, including, without limitation, any and all “Public works” (as defined by the Prevailing Wage Laws), Contracting Party shall bear all risks of payment or non-payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. Contracting Party acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations and effectuating compliance with such laws. Contracting Party shall require the same of all subcontractors. 2. Retention. Not Applicable. 3. Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunk-line utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse Contracting Party for any costs incurred in locating, repairing damage not caused by Contracting Party, and removing or relocating such unidentified utility facilities. Contracting Party shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities. 4. Trenches or Excavations. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply: (a) Contracting Party shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contracting Party believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site different from those indicated by information about the site made available to bidders prior to the deadline for submitting bids; or (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Agreement. (b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contracting Party’s cost of, or the time required for, performance of any part of the work shall issue a change order per Section 1.8 of the Agreement. (c) in the event that a dispute arises between City and Contracting Party whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contracting Party’s cost of, or time required for, performance of any part of the work, Contracting Party shall not be excused from any scheduled completion date provided for by this Agreement, but shall proceed with all work to be performed under this Agreement. Contracting Party shall retain any and all rights provided either by contract 110 Exhibit A Page 4 of 4 or by law which pertain to the resolution of disputes and protests between the contracting Parties. 5. Safety. Contracting Party shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out the Services, Contracting Party shall at all times be in compliance with all applicable local, state, and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures. 6. Liquidated Damages. Not Applicable. 111 Exhibit B Page 1 of 1 Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided for in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed Fifty-Four Thousand Four Hundred Sixty Dollars ($54,460.00) (“Contract Sum”). The Contract Sum shall be paid to Contracting Party in installment payments made on a monthly basis and in an amount identified in Contracting Party’s schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of this Agreement. Phase 1 shall be paid as a lump-sum on a percentage of completion basis not to exceed Twenty Thousand Nine Hundred Twenty Dollars ($20,920.00) per attached work schedule. Phase 2 shall be paid as a lump-sum on a percentage of completion basis not to exceed Thirty Thousand Nine Hundred Forty Dollars ($30,940.00) per attached work schedule. Reimbursable Items shall be paid on a time and materials basis not to exceed Two Thousand Six Hundred Dollars ($ 2,600) 112 FEE SCHEDULE We propose to provide Architectural & Engineering services for the scope of services outlined in our ALTERNATE FEE Phase II – Discovery • Additional site visit fee range: $3,200 - $9,600, @ $3,200 / visit. • Additional testing day fee range: $5,000 - $25,000, @ $5,000 /day. EXHIBIT B 113 FEE SCHEDULE HOURLY RATE SCHEDULES Billing Classification Hourly Rate RY+AO Principal $250.00 Design Director $230.00 Project Director $230.00 Senior Associate $210.00 Associate $190.00 Senior Designer $190.00 Senior Project Architect $190.00 Senior Project Manager $190.00 Project Manager $180.00 Project Architect $170.00 Designer $165.00 Senior Job Captain $155.00 Job Captain $145.00 Draftsperson $135.00 Junior Designer $130.00 Junior Draftsperson $130.00 Professional Staff $105.00 Snipes-Dye Associates Principal Engineer $235.00 Project Manager $215.00 Project Engineer $195.00 Senior Design Engineer $160.00 Design Engineer $140.00 Assistant Design Engineer $120.00 Junior Design Engineer $110.00 CAD Technician $140.00 Assistant CAD Technician $110.00 Technical Assistant $ 95.00 Project Administrator $ 70.00 114 FEE SCHEDULE HOURLY RATE SCHEDULES Billing Classification Hourly Rate Pinchin Vice President / Senior Vice President $320.00 Director / Senior Director / Discipline Lead $270.00 Manager / Senior PM / Senior Engineer / Senior Professional $240.00 Project Manager / Engineer / Architect / Building Consultant $225.00 Senior Technician / Senior Inspector / RRO $180.00 Engineer in Training $165.00 Technician / Inspector $125.00 Administrative $ 85.00 Cumming Managing Director $255.00 Associate Director, Lead $225.00 Senior Cost Manager $200.00 Cost Manager $190.00 115 Exhibit C Page 1 of 1 Exhibit C Schedule of Performance Contracting Party shall complete all services identified in the Scope of Services, Exhibit A of this Agreement, in accordance with the Project Schedule, attached hereto and incorporated herein by this reference. 116 Exhibit D Page 1 of 1 Exhibit D Special Requirements None 117 Exhibit E Page 1 of 6 Exhibit E Insurance Requirements E.1 Insurance. Prior to the beginning of and throughout the duration of this Agreement, the following policies shall be maintained and kept in full force and effect providing insurance with minimum limits as indicated below and issued by insurers with A.M. Best ratings of no less than A-VI: Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence) $2,000,000 (general aggregate) Must include the following endorsements: General Liability Additional Insured General Liability Primary and Non-contributory Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Auto Liability Additional Insured Personal Auto Declaration Page if applicable Errors and Omissions Liability $1,000,000 (per claim and aggregate) Workers’ Compensation (per statutory requirements) Must include the following endorsements: Workers Compensation with Waiver of Subrogation Workers Compensation Declaration of Sole Proprietor if applicable Contracting Party shall procure and maintain, at its cost, and submit concurrently with its execution of this Agreement, Commercial General Liability insurance against all claims for injuries against persons or damages to property resulting from Contracting Party’s acts or omissions rising out of or related to Contracting Party’s performance under this Agreement. The insurance policy shall contain a severability of interest clause providing that the coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to any such loss. An endorsement evidencing the foregoing and naming the City and its officers and employees as additional insured (on the Commercial General Liability policy only) must be submitted concurrently with the execution of this Agreement and approved by City prior to commencement of the services hereunder. Contracting Party shall carry automobile liability insurance of $1,000,000 per accident against all claims for injuries against persons or damages to property arising out of the use of any automobile by Contracting Party, its officers, any person directly or indirectly employed by Contracting Party, any subcontractor or agent, or anyone for whose acts any of them may be liable, arising directly or indirectly out of or related to 118 Exhibit E Page 2 of 6 Contracting Party’s performance under this Agreement. If Contracting Party or Contracting Party’s employees will use personal autos in any way on this project, Contracting Party shall provide evidence of personal auto liability coverage for each such person. The term “automobile” includes, but is not limited to, a land motor vehicle, trailer or semi-trailer designed for travel on public roads. The automobile insurance policy shall contain a severability of interest clause providing that coverage shall be primary for losses arising out of Contracting Party’s performance hereunder and neither City nor its insurers shall be required to contribute to such loss. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Contracting Party and “Covered Professional Services” as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer’s duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Contracting Party shall carry Workers’ Compensation Insurance in accordance with State Worker’s Compensation laws with employer’s liability limits no less than $1,000,000 per accident or disease. Contracting Party shall procure and maintain Cyber Liability insurance with limits of $1,000,000 per occurrence/loss which shall include the following coverage: a. Liability arising from the theft, dissemination and/or use of confidential or personally identifiable information; including credit monitoring and regulatory fines arising from such theft, dissemination or use of the confidential information. b. Network security liability arising from the unauthorized use of, access to, or tampering with computer systems. c. Liability arising from the failure of technology products (software) required under the contract for Consultant to properly perform the services intended. d. Electronic Media Liability arising from personal injury, plagiarism or misappropriation of ideas, domain name infringement or improper deep- linking or framing, and infringement or violation of intellectual property rights. e. Liability arising from the failure to render professional services. If coverage is maintained on a claims-made basis, Contracting Party shall maintain such coverage for an additional period of three (3) years following termination of the contract. 119 Exhibit E Page 3 of 6 Contracting Party shall provide written notice to City within ten (10) working days if: (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; or (3) the deductible or self-insured retention is increased. In the event any of said policies of insurance are cancelled, Contracting Party shall, prior to the cancellation date, submit new evidence of insurance in conformance with this Exhibit to the Contract Officer. The procuring of such insurance or the delivery of policies or certificates evidencing the same shall not be construed as a limitation of Contracting Party’s obligation to indemnify City, its officers, employees, contractors, subcontractors, or agents. E.2 Remedies. In addition to any other remedies City may have if Contracting Party fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, City may, at its sole option: a. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under this Agreement. b. Order Contracting Party to stop work under this Agreement and/or withhold any payment(s) which become due to Contracting Party hereunder until Contracting Party demonstrates compliance with the requirements hereof. c. Terminate this Agreement. Exercise any of the above remedies, however, is an alternative to any other remedies City may have. The above remedies are not the exclusive remedies for Contracting Party’s failure to maintain or secure appropriate policies or endorsements. Nothing herein contained shall be construed as limiting in any way the extent to which Contracting Party may be held responsible for payments of damages to persons or property resulting from Contracting Party’s or its subcontractors’ performance of work under this Agreement. E.3 General Conditions Pertaining to Provisions of Insurance Coverage by Contracting Party. Contracting Party and City agree to the following with respect to insurance provided by Contracting Party: 1. Contracting Party agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials, employees, and agents, using standard ISO endorsement No. CG 2010 with an edition 04/13. Contracting Party also agrees to require all contractors, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Contracting Party, or Contracting Party’s employees, or agents, from waiving the right of subrogation prior to a loss. Contracting Party agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors and subcontractors to do likewise. 120 Exhibit E Page 4 of 6 3. All insurance coverage and limits provided by Contracting Party and available or applicable to this Agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called “third party action over” claims, including any exclusion for bodily injury to an employee of the insured or of any contractor or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Contracting Party shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City’s protection without City’s prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all the coverages required and an additional insured endorsement to Contracting Party’s general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Contracting Party or deducted from sums due Contracting Party, at City option. 8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Contracting Party or any subcontractor, is intended to apply first and on a primary, non-contributing basis in relation to any other insurance or self-insurance available to City. 9. Contracting Party agrees to ensure that subcontractors, and any other party involved with the project that is brought onto or involved in the project by Contracting Party, provide the same minimum insurance coverage required of Contracting Party. Contracting Party agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contracting Party agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 10. Contracting Party agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein (with the exception of professional liability coverage, if required) and further agrees that it will not allow any contractor, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement 121 Exhibit E Page 5 of 6 to self-insure its obligations to City. If Contracting Party’s existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At that time the City shall review options with the Contracting Party, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 11. The City reserves the right at any time during the term of this Agreement to change the amounts and types of insurance required by giving the Contracting Party ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Contracting Party, the City will negotiate additional compensation proportional to the increased benefit to City. 12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 13. Contracting Party acknowledges and agrees that any actual or alleged failure on the part of City to inform Contracting Party of non-compliance with any insurance requirement in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 14. Contracting Party will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 15. Contracting Party shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Contracting Party’s insurance agent to this effect is acceptable. A certificate of insurance and an additional insured endorsement is required in these specifications applicable to the renewing or new coverage must be provided to City within five (5) days of the expiration of coverages. 16. The provisions of any workers’ compensation or similar act will not limit the obligations of Contracting Party under this agreement. Contracting Party expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials, and agents. 17. Requirements of specific coverage features, or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be limiting or all-inclusive. 122 Exhibit E Page 6 of 6 18. These insurance requirements are intended to be separate and distinct from any other provision in this Agreement and are intended by the parties here to be interpreted as such. 19. The requirements in this Exhibit supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Exhibit. 20. Contracting Party agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Contracting Party for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 21. Contracting Party agrees to provide immediate notice to City of any claim or loss against Contracting Party arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. 123 Exhibit F Page 1 of 2 Exhibit F Indemnification F.1 Indemnity for the Benefit of City. a. Indemnification for Professional Liability. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify, and hold harmless City and any and all of its officials, employees, and (“Indemnified Parties”) from and against any and all claims, losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. b. Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Contracting Party shall indemnify, and hold harmless the Indemnified Parties from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including, without limitation, incidental and consequential damages, court costs, attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses) incurred in connection therewith and costs of investigation, where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Contracting Party or by any individual or entity for which Contracting Party is legally liable, including but not limited to officers, agents, employees, or subcontractors of Contracting Party. c. Indemnity Provisions for Contracts Related to Construction (Limitation on Indemnity). Without affecting the rights of City under any provision of this agreement, Contracting Party shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City’s active negligence accounts for only a percentage of the liability involved, the obligation of Contracting Party will be for that entire portion or percentage of liability not attributable to the active negligence of City. Contracting Party shall reimburse City for reasonable defense costs incurred. 124 Exhibit F Page 2 of 2 d. Indemnification Provision for Design Professionals. 1. Applicability of this Section F.1(d). Notwithstanding Section F.1(a) hereinabove, the following indemnification provision shall apply to a Contracting Party who constitutes a “design professional” as the term is defined in paragraph 3 below. 2. Scope of Indemnification. When the law establishes a professional standard of care for Contracting Party’s Services, to the fullest extent permitted by law, Contracting Party shall indemnify and hold harmless City and any and all of its officials, employees, and agents (“Indemnified Parties”) from and against any and all losses, liabilities of every kind, nature, and description, damages, injury (including, without limitation, injury to or death of an employee of Contracting Party or of any subcontractor), costs and expenses, including, without limitation, incidental and consequential damages, court costs, reimbursement of attorneys’ fees, litigation expenses, and fees of expert consultants or expert witnesses incurred in connection therewith and costs of investigation, to the extent same are caused by any negligent or wrongful act, error or omission of Contracting Party, its officers, agents, employees or subcontractors (or any entity or individual that Contracting Party shall bear the legal liability thereof) in the performance of professional services under this agreement. With respect to the design of public improvements, the Contracting Party shall not be liable for any injuries or property damage resulting from the reuse of the design at a location other than that specified in Exhibit A without the written consent of the Contracting Party. 3. Design Professional Defined. As used in this Section F.1(d), the term “design professional” shall be limited to licensed architects, registered professional engineers, licensed professional land surveyors and landscape architects, all as defined under current law, and as may be amended from time to time by Civil Code § 2782.8. F.2 Obligation to Secure Indemnification Provisions. Contracting Party agrees to obtain executed indemnity agreements with provisions identical to those set forth herein this Exhibit F, as applicable to the Contracting Party, from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Contracting Party in the performance of this Agreement. In the event Contracting Party fails to obtain such indemnity obligations from others as required herein, Contracting Party agrees to be fully responsible according to the terms of this Exhibit. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth in this Agreement are binding on the successors, assigns or heirs of Contracting Party and shall survive the termination of this Agreement. 125 126 City of La Quinta CITY COUNCIL MEETING: January 21, 2025 STAFF REPORT AGENDA TITLE: APPROVE: (1) PROGRAMMING STUDY OF THE LA QUINTA MAINTENANCE AND OPERATIONS YARD PROJECT NO. 2018-05, AND (2) AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES WITH RY+AO FOR PHASE 2 PROJECT PRELIMINARY DESIGN RECOMMENDATION Approve: (1) Programming Study of the La Quinta Maintenance and Operations Yard Project No. 2018-05, and (2) Amendment No. 1 to Agreement for Contract Services with RY+AO for Phase 2 project preliminary design; and authorize the City Manager to execute the amendment. EXECUTIVE SUMMARY 0 •On August 6, 2024, Council approved an Agreement for Contract Services (Agreement) with RY+AO to provide a Programming Study for the first phase of the City’s Maintenance and Operations Yard Project No. 2018-05 (Project). This contract included the potential to continue Phases 2 and 3 with contract amendments. •Staff recommends Council accept the finished Programming Study and approve initiating Phase 2 Preliminary Design (Attachment 1). •Amendment No. 1 (Attachment 2) to the Agreement proposes a $337,401 increase for the next phase of work which includes the schematic design and preliminary plans. FISCAL IMPACT Budget for the Project was allocated in fiscal years (FY) 2019/20, 2023/24, and 2024/25 Capital Improvement Program (CIP) in the amount of $1,591,013, which includes $1,311,013 in Measure G funding and $280,000 in Maintenance and Facilities DIF. The following is the Project budget: Project Budget* Professional $ 190,000 Master Planning/Design $ 1,084,073 Contingency $ 316,940 TOTAL: $ 1,591,013 BUSINESS SESSION ITEM NO. 1 * Staff will bring the preliminary estimate back to Council once the final plans and estimate are prepared to request additional allocation. 127 BACKGROUND/ANALYSIS The Maintenance and Operations Yard shares a 10-acre site with former Fire Station No. 32, and Fritz Burns Park. The park contains a swimming pool, playground, restrooms, six tennis courts, eight pickle ball courts, a skate park, a dog park, and off-street parking (Attachment 3). On August 6, 2024, Council approved the Agreement with RY+AO for Phase 1 of the Project, following the competitive Request for Proposals process completed in March/April 2024. The Agreement included three Phases as follows: •Phase 1 – perform appropriate engineering-related field surveys and prepare the base map; update the Project’s Master Plan and Facility Needs Assessment; and perform the Planning and Programming Step for the proposed Maintenance Office and Crew Quarters and any amendments to the exterior storage facilities. •Phase 2 – prepare preliminary plans and cost estimates for the proposed site layout based on the selected Master Plan Needs Assessment option. •Phase 3 – prepare final plans, specifications, and cost estimates from the preliminary plans. The Project proposes a state-of-the-art facility designed to replace outdated buildings at its current location adjacent to Fritz Burns Park, and aims to consolidate five key Public Works operating units into a single, modern facility to enhance operational efficiency, improve workflows, and provide staff with a safe and functional environment. Program refinements have resulted in a streamlined/efficient design, reducing the building area to approximately 12,400 square feet on a 2.82-acre site. The current rough order of magnitude cost is estimated at $600 per square foot, bringing the total Project cost to approximately $7.4 million. The facility will feature flexible office spaces, training rooms, maintenance bays, modernized restrooms, and efficient storage solutions for tools, materials, and fleet vehicles. Additional site improvements include redesigned parking areas to accommodate staff, public, and fleet vehicles, enhanced pedestrian pathways for accessibility, and dedicated areas for material storage and plant nursery operations. Sustainability is a core component of the design, with energy-efficient systems, Title 24 compliance, and renewable energy infrastructure that will meet at least 15% of the facility’s annual energy usage. Utility and infrastructure upgrades, such as modernized underground systems and robust building management technologies, will support long-term functionality. Also included are future-proofing measures, such as provisions for EV charging stations and opportunities for sustainable expansion. 128 Staff recommends Council approval of proposed Amendment No. 1 to the Agreement for Phase 2 Preliminary Design with RY+AO in the amount not to exceed $337,401. When the City accepts the Phase 2 work, the City will have the option to continue services with RY+AO. The current estimate for all contract services for Phases 1, 2, and 3 is $1,084,073. ALTERNATIVES Council may deny approval of the programming study and direct staff to modify the proposed concept. Prepared by: Ubaldo Ayón, Assistant Construction Manager Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachments: 1.Programming Study 2.Amendment No. 1 to Agreement with RY+AO 3.Site Plan Exhibit 129 Scale Job No. Date Cover Sheet .La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 La Quinta - Maintenance & Operations Center La Quinta, California ATTACHMENT 1 130 Scale Job No. Date Table of Contents ILa Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 Table of Contents Table of Contents I Executive Summary II Existing Shop & Storage Building Photos III Existing Maintenance Building Photos IV Existing Administration Building Photos V Code Study Summary T1.0 Overall Project Timeline T2.0 Existing Overall Site Plan ES1 Existing Enlarged Site Plan ES2 Existing Enlarged Site Plan - South ES3 Existing Enlarged Site Plan - South - Aerial View ES4 Existing and Proposed Departmental Areas A0.1 Program Validation 2020 and 2024 A0.2 Program Validation 2020 and 2024 A0.3 Program Validation 2020 and 2024 A0.4 Proposed Conceptual Building Plan A1.1 Proposed Restroom layouts A1.1a Axonometric View Southeast A1.2 Axonometric View Northwest A1.3 Proposed Overall Site Masterplan AS1.0 Proposed Enlarged Site Plan - South AS1.1 Proposed Enlarged Site Plan - North AS1.2 Appendix 1 - City of La Quinta Program Sketch Ap1.0 Appendix 1 - City of La Quinta Program Sketch Ap1.1 Appendix 2 - Fleet & Equipment List Ap2.0 Appendix 2 - Fleet & Equipment List Ap2.1 Appendix 3 - Civil Survey Ap3.0 Appendix 4 - Underground Utility Study Ap4.0 Appendix 5 - Civil Basis-of-Design Ap5.0 Appendix 5 - Civil Basis-of-Design Ap5.1 Appendix 6 - Structural Basis-of-Design Ap6.0 Appendix 6 - Structural Basis-of-Design Ap6.1 Appendix 6 - Structural Basis-of-Design Ap6.2 Appendix 6 - Structural Basis-of-Design Ap6.3 Appendix 6 - Structural Basis-of-Design Ap6.4 Appendix 7 - MEPT Basis-of-Design Ap7.0 Appendix 8 - EV & Site Lighting Basis-of-Design Ap8.0 Appendix 8 - EV & Site Lighting Basis-of-Design Ap8.1 Appendix 9 - Completed Questionnaire Ap9.0 Appendix 9 - Completed Questionnaire Ap9.1 Appendix 9 - Completed Questionnaire Ap9.2 Appendix 10 - 2020 Programming Study by GPA Ap10 Appendix 11 - Landscape Basis-of-Design Ap11 Table of Contents Appendix 11 - Landscape Basis-of-Design Ap11.1 Appendix 12 - 12-Month Electrical Utility Data Ap12 Appendix 12 - 12-Month Electrical Utility Data Ap12.1 131 Scale Job No. Date Executive Summary IILa Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 At the request of the City of La Quinta administration, RY+AO is providing this Programming Study for consideration regarding a new Public Works Maintenance & Operations Center to replace the very dated, undersized and non-compliant existing buildings on the City-owned parcel adjacent Fritz Burns Park. The proposed M&O center is intended to provide adequate space for the various needs of the five (5) Public Works operating units. We began our study by evaluating and assimilating the work of the 2020 programming study (by others). We analyzed every item in the prior study to validate Public Works requirements. We also performed a site visit with our entire AE team to observe existing conditions and operations. And we had the opportunity to interview the Director and key staff representing the operating units. In addition, we distributed various questionnaires for City staff completion and received and compiled the results in our current study. The result of our data collection and analysis yielded a program very closely aligned with the prior 2020 program, thus confirming the need for a larger Maintenance & Operations Center to replace the decrepit existing buildings. A site survey was also performed and an underground utility study undertaken to ascertain existing site conditions and limitations, while the City engaged a geotechnical consultant to perform on-site borings and provide geotechnical evaluation. Utilizing this information, the AE team was able to develop basis-of- design recommendations for structural and MEP systems and construction type, as well as a conceptual site layout incorporating the knowledge gained. The City also confirmed via recorded quitclaim the we are allowed to relocate access to the existing communications tower as long as that access is reasonably equivalent. Our study confirms the proposed new access is equivalent. The AE team then provided test-fits for City review and comment based upon the vetted program room list and area, with overall gross building area in the neighborhood of 15,000 SF. The selected test-fit was then developed a bit further to confirm actual requirements. The AE team also provided preliminary ROM pricing for consideration. Upon consideration of the conceptual test-fit plan and the preliminary pricing, the Public Works elected to reduce the program and thus the building area. The team has revised the conceptual plan based upon the programmatic reduction and in accordance with all other City comments. Current conceptual gross building area is approximately 12,400 SF. The AE team also provided options for the overall site with the goal of a sound conceptual site masterplan. Options for parking, site enclosure, vehicular access and pedestrian access have been presented for comment. The City provided feedback and suggestions regarding site development and the revised conceptual plan reflects the requirements and desires expressed. Our plan was then reviewed by our individual engineering disciplines to ensure project feasibility from multiple vantage points. To that end, the AE team agrees the proposed Maintenance & Operations Center is well placed and that the constituent site elements work in concert to provide improved Yard operations as well improved accommodations for Public Works staff. We look forward to moving into Schematic Design/Design Development if the City finds favor with the programming effort thus far. And we remain available to field questions from Public Works and City staff. Executive Summary 132 Scale Job No. Date Existing Shop & Storage Building Photos IIILa Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 A. South facade (Front Entrance) of existing Shop & Storage Building B. Southeastern view of existing Shop & Storage Building C. Southwestern view of existing Shop & Storage Building Note: THIS BUILDING TO BE DEMOLISHED BY GC A. B. C. 133 Scale Job No. Date Existing Maintenance Building Photos IVLa Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 A. South facade (Front Entrance) of Maintenance Building B. Northwestern view of Maintenance Building C. Northeastern view of Maintenance Building Note: THIS BUILDING TO BE DEMOLISHED BY GC A. C. B. 134 Scale Job No. Date Existing Administration Building Photos VLa Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 A. Eastern view of leased Administration Building B. Southeastern view of leased Administration Building Note: TEMPORARY TRAILER TO BE REMOVED UPON COMPLETION OF NEW MAINTENANCE & OPERATIONS BUILDING A. B. 135 Scale Job No. Date Code Study Summary T1.0La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 LOT SIZE 2.82 ACRES CURRENT LAND USE SINGLE-STORY OFFICE BUILDING AREA PLANNING COMMISSION CITY OF LA QUINTA COMMUNITY PLAN AREA CITY OF LA QUINTA, COUNTY OF RIVERSIDE MAP SHEET 770-18 LOT PARCEL 4 BLOCK MAP REFERENCE PARCEL MAP NO. 36329 TRACT NO. 1 HILLSIDE AREA NO GP NOTES GP LAND USE MAJOR COMMUNITY FACILITIES FIRE HAZARD SEVERITY ZONE LRA (LOCAL RESPONSIBILITY AREA) ZONING INFORMATION MAJOR COMMUNITY FACILITIES CURRENT ZONING MC APN 770-184-013 PROJECT ADDRESS 78106 FRANCIS HACK LN., LA QUINTA, CA 92253 PROJECT INFO MINIMUM SETBACK FROM AND ABUTTING PUBLIC WAY 30 FEET (W & E) - 20 FEET (S) - 0 (NORTH) 10 FEET LANDSCAPE SETBACK (S) - 15 FEET (W & E) - 0 (N) MINIMUM DISTANCE BETWEEM BUILDINGS MAXIMUM BUILDING HEIGHT 3 STORIES, 40 FEET MAXIMUM FLOOR AREA RATIO N/A REQUIREMENT NOTES PROPERTY DEVELOPMENT STANDARDS FOR MC ZONE FIRE ACCESS 24' WIDE ACCESS LANE ON ALL SIDES OF THE BLDG WITH MIN INSIDE TURNING RADIUS OF 45' PARKING AISLE WIDTH 26' ONE WAY, 26' TWO WAY PARKING STALL SIZE 9'-0"X17' TO CURB + 2' OVERHANG OR 19'-0" (UP TO 20% OF TOTAL SPACES CAN BE COMPACT "8'-6"X16'-0" + 1'-6" OVERHANG) INDUSTRIAL 1 SPACE PER 500 SF. GFA OFFICE BUILDING 1 SPACE PER 300 SF. GFA REQUIREMENT PARKING REQUIREMENT ZONING CODE SUMMARYBUILDING CODE SUMMARY GOVERNING CODES AND ORDINANCES: LA QUINTA MUNICIPAL CODE 2022 CALIFORNIA BUILDING CODE 2022 CALIFORNIA MECHANICAL CODE 2022 CALIFORNIA PLUMBING CODE 2022 CALIFORNIA ELECTRICAL CODE 2022 CALIFORNIA ENERGY CODE 2022 CALIFORNIA GREEN BUILDING STANDARDS CODE STRUCTURAL RISK CATAGORY II FIRE SPRINKLER YES - FULLY SPRINKLERED OCCUPANCY BUSINESS USE GROUP: 'B' WITH ACCESSORY ASSEMBLY &... CONSTRUCTION TYPE III-B or V-B STORIES 1 AREA OF BUILDING CONSTRUCTION APPROXIMATELY 12,400 SF DATA BUILDING ANALYSIS - PROPOSED CALIFORNIA PLUMBING CODE - MINIMUM REQUIRED PLUMBING FIXTURE COUNT CALCULATION: OCCUPANT LOAD FACTOR PER CPC TABLE 4-1 FOR BUSINESS FUNCTION =150 SF PER OCCUPANT CALCULATION: 12,400 SF / 150 SF = 84 OCCUPANTS - 42 OCCUPANTS FEMALE + 42 OCCUPANTS MALE PER TABLE CPC 422.1 MINIMUM PLUMBING FACILITIES, THE FOLLOWING FIXTURES WILL BE REQUIRED: 3 WATER CLOSETS FEMALE 1 LAVATORIES FEMALE 1 WATER CLOSETS MALE 1 LAVATORIES MALE 1 URINALS MALE 1 DRINKING FOUNTAINS 1 SERVICE SINK DESIGN CRITERIA IN ADDITION, FOR STRUCTURES IN LA QUINTA, DESIGN FOR THE FOLLOWING REQUIREMENTS: - SEISMIC DESIGN CATEGORY: D - BUILDING CODE - WIND DESIGN: SPECIAL WIND REGION - 110 MPH (USUALLY RESULTS IN 85 MPH FOR ASD); EXPOSURE "C" - CLIMATE ZONE: 15 - SUBJECT TO DAMAGE FROM: WEATHERING - NEGLIGIBLE, FROST - N/A, TERMITE - VERY HEAVY - WINTER DESIGN TEMPERATURE: 34°F - ICE BARRIER UNDERLAYMENT REQUIRED: NO - FLOOD HAZARDS: A/AO/X - SEE FEMA MAP - AIR FREEZING INDEX: NO FREEZING DATA RECORDED - MEAN ANNUAL TEMPERATURE: 72.3°F 136 DESIGN MILESTONE CITY COUNCIL MEETING & APPROVAL CONSTRUCTION MILESTONE OCCUPANCY MILESTONEBIDDING MILESTONE NOTE: ONE BLOCK = ONE-MONTH DURATION DIRECT CONSULTANT TEAM TO STUDY THE MECHANICAL, ELECTRICAL, PLUMBING, IT, COMMUNICATIONS AND SECURITY SYSTEMS NECESSARY TO ACCOMPANY THE ARCHITECTURAL PROGRAM. PROGRAMMING CONCEPTUAL DESIGN SCHEMATIC DESIGN • PLANNING COMMISSION MEETING • CITY COUNCIL STUDY SESSION • CITY COUNCIL MEETING - 01/2025 CITY COUNCIL APPROVALS DESIGN MILESTONE MUNICIPAL MILESTONE PHASE 1 PHASE 2 100% SD SUBMITTAL 50% DESIGN DEVELOPMENT PHASE 3 CEQA BY CITY 100% DESIGN DEVELOPMENT 50% CONSTRUCTION DOCUMENT 100% CD BUILDING PERMIT PLAN CHECK POST CONSTRUCTION ACTIVITIES COMPLETE AND OCCUPY NEW BUILDING CONSTRUCTION ACTIVITIES CONSTRUCTION ADMINISTRATION BIDDING PHASE 3 LEGEND Scale Job No. Date 12" = 1'-0" Overall Project Timeline T2.0La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 JANUARY 2025 JANUARY 2026 JANUARY 2027 MAY 2027 137 TBM 54. 90 N89°56'33"W 39.55'N25°03'27"E23.21'N00°03'27"E312.24'N45°03'27"E 14.89'N00°03'27"E64.58'N89°56'33"W 253.50' N89°54'20"E 313.39' N89°54'20"E 821.58'S00°03'27"W23.50'23.50'25.00' 25.00' Vegetation Ground Obscured Vegetation Ground Obscured 55 60 55 5555 56.5 55.8 54.4 53.4 52.7 52.1 52.3 52.9 53.2 53.7 54.8 55.6 55.6 57.6 55.9 58.9 58.6 51.8 51.6 51.2 50.2 57.1 57.6 V P FH MH MH V P P P P V V MH MH V V V MH P P V SS SS SS SS SS SS SS SS SS SS WMWM TEL TEL IR TL T P B T V SD SD SD SD SD SD Vegetation Ground Obscured Vegetation Ground Obscured 55 60 55 5555 56.5 55.8 54.4 53.4 52.7 52.1 52.3 52.9 53.2 53.7 54.8 55.6 55.6 57.6 55.9 58.9 58.6 51.8 51.6 51.2 50.2 57.1 57.6 V P FH MH MH V P P P P V V MH MH V V V MH P P V SS SS SS SS SS SS SS SS SS SS WMWM TEL TEL IR TL T P B T V SD SD SD SD SD SD Dense Trees Ground ObscuredDense Trees Ground Obscured Dense Trees Ground Obscured Dense Trees Ground Obscured Dense Trees Ground Obscured Dense Trees Ground Obscured MH MH MH MH POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD POSTB OLLARD MH POSTB OLLARD Existing Buildings in Study SS (SHOP & STORAGE): 2,360 SF M (MAINTENANCE): 5,610 SF A (ADMIN): 2,160 SF Existing Building Footprint Area: Site Entrance Gate Building Entrance G Existing Cell Tower TOTAL: 10,130 SF DEACON DR. W.FRANCIS HACK LANE 5 2 N D A V E . SS A M _________ ES2 1 G G LEGEND CONCRETE PAVING DECO PAVERS DIRT LANDSCAPE SIDEWALK CONCRETE Scale Job No. Date As indicated Existing Overall Site Plan ES1La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 100' SCALE : 1" = 100' 0'50'200'300' NNN 138 TBM 54.90 N89°56'33"W 39.55'N25°03'27"E23.21'N00°03'27"E312.24'N45°03'27"E 14.89'N00°03'27"E64.58'N89°56'33"W 253.50' N89°54'20"E 313.39' N89°54'20"E 821.58'S00°03'27"W23.50'23.50'25.00' 25.00' Vegetation Ground Obscured Vegetation Ground Obscured 55 60 55 5555 56.5 55.8 54.4 53.4 52.7 52.1 52.3 52.9 53.2 53.7 54.8 55.6 55.6 57.6 55.9 58.9 58.6 51.8 51.6 51.2 50.2 57.1 57.6 V P FH MH MH P P P P V V MH MH V V V MH P P V SS SS SS SS SS SS SS SS SS SS WMW M TEL TEL IR TL T PB TV SD SD SD SD SD SD Vegetation Ground Obscured Vegetation Ground Obscured 55 60 55 5555 56.5 55.8 54.4 53.4 52.7 52.1 52.3 52.9 53.2 53.7 54.8 55.6 55.6 57.6 55.9 58.9 58.6 51.8 51.6 51.2 50.2 57.1 57.6 V P FH MH MH P P P P V V MH MH V V V MH P P V SS SS SS SS SS SS SS SS SS SS WMW M TEL TEL IR TL T PB TV SD SD SD SD SD SD Dense Trees Ground Obscured POSTBOLLARD POSTBOLLARD POSTBOLLARD POSTBOLLARD POSTBOLLARD POSTBOLLARD POSTBOLLARD POSTBOLLARD POSTBOLLARD POSTBOLLARD POSTBOLLARD POSTBOLLARD POSTBOLLARD POSTBOLLARD POSTBOLLARD 1 EXISTING TOOL STORAGE TO BE REMOVED 2 EXISTING DRYING BED TO BE RELOCATED 3 EXISTING MATERIAL BIN STORAGE TO BE RELOCATED 4 EXISTING NAT. GAS TANK 5 EXISTING CELL TOWER 6 EXISTING CANOPY, TYP. 7 EXISTING PAINT STORAGE 8 EXISTING EYEWASH/SHOWER KEYNOTES: 9 EXISTING STORAGE CONTAINERS 10 EXISTING ELEC. TRANSFORMER 11 EXISTING ELEC. VAULT 12 EXISTING PROPANE TANK ON CONC. PAD TO BE RELOCATED 13 EXISTING GATE & FENCE TO BE RELOCATED 13 EXISTING GATE & FENCE TO BE RELOCATED 13 EXISTING GATE & FENCE TO BE RELOCATED 13 EXISTING GATE & FENCE TO BE RELOCATED LEGEND CONCRETE PAVING DECO PAVERS DIRT LANDSCAPE SIDEWALK CONCRETEDEACON DR. W.FRANCIS HACK LANE SS A M G 12 3 4 56 8 79 10 11 12 13 _________ ES3 1 Scale Job No. Date As indicated Existing Enlarged Site Plan ES2La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 NNN 60' SCALE : 1" = 60' 0'30'120'180' 139 N00°03'27"E312.24'N89°54'20"E 313.39'S00°03'27"W23.50'23.50'25.00' 25.00' 55 55.8 54.4 54.8 55.6 55.6 V MH MH SS SS SS WM TEL TEL IR TPB TV SD SD SD SD SD 55 55.8 54.4 54.8 55.6 55.6 V MH MH SS SS SS WM TEL TEL IR TPB TV SD SD SD SD SD POSTBOLL ARD POSTBOLL ARD POSTBOLL ARD POSTBOLL ARD POSTBOLL ARD POSTBOLL ARD POSTBOLL ARD POSTBOLL ARD POSTBOLL ARD POSTBOLL ARD POSTBOLL ARD POSTBOLL ARD Existing Buildings in Study SS (SHOP & STORAGE): 2,360 SF M (MAINTENANCE): 5,610 SF A (ADMIN):2,160 SF Existing Building Footprint Area: Site Entrance Gate Building Entrance G Existing Cell Tower TOTAL: 10,130 SF DEACON DR. W.SS M G Scale Job No. Date As indicated Existing Enlarged Site Plan - South ES3La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 NNN 30' SCALE : 1" = 30' 0'15'60'90' 140 DEACON DR. W.FRANCIS HACK LN. SS M Scale Job No. Date 1" = 30'-0" Existing Enlarged Site Plan - South - Aerial View ES4La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 NNN 30' SCALE : 1" = 30' 0'15'60'90' 141 EXISTING TOTAL DEPARTMENTAL AREAS 7,857 SF 1,869 SF COMMON AREAS 1,518 SF FACILITIES 401 SF PARKS, LIGHTING & LANDSCAPE 463 SF PUBLIC WORKS 2,807 SF STREETS & STORM WATER 800 SF TRAFFIC = Grand total of level 1 PROPOSED TOTAL DEPARTMENTAL AREAS 11,165 SF 3,709 SF COMMON AREAS 1,971 SF FLEET & FACILITIES 1,990 SF PARKS, LIGHTING & LANDSCAPE 690 SF PUBLIC WORKS 1,990 SF STREETS & STORM WATER 815 SF TRAFFIC (+49.6%) (-29.1%)(+23%)(+79.85%) (+32.9%)(+1.8%) = Grand total of level 1 Scale Job No. Date As indicated Existing and Proposed Departmental Areas A0.1La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 EXISTING AREAS PER DEPARTMENT COMMON AREA 1869 SF FACILITIES 1518 SF PARKS, LIGHTING & LANDSCAPE 401 SF PUBLIC WORKS 463 SF STREETS & STORM WATER 2807 SF TRAFFIC 800 SF 7857 SF PROPOSED AREAS PER DEPARTMENT COMMON AREA 3709 SF FLEET & FACILITIES 1971 SF PARKS, LIGHTING & LANDSCAPE 1990 SF PUBLIC WORKS 690 SF STREETS & STORM WATER 1990 SF TRAFFIC 815 SF 11165 SF 142 Scale Job No. Date Program Validation 2020 and 2024 A0.2La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361143 Scale Job No. Date Program Validation 2020 and 2024 A0.3La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361144 Scale Job No. Date Program Validation 2020 and 2024 A0.4La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361145 1,558 SF DOUBLE BAY 1,233 SF MULTI-PURPOSE/ TRAINING ROOM 767 SF SINGLE BAY 767 SF SINGLE BAY 767 SF SINGLE BAY 261 SF DIRECTOR OFFICE 133 SF OFFICE 202 SF OFFICE 186 SF OFFICE 108 SF ADMIN 106 SF LOBBY 120 SF ADA UNISEX 311 SF CONFERENCE ROOM202 SF OFFICE 95 SF UNISEX 1,558 SF DOUBLE BAY 17 SF PRINT 70 SF ELEC.95 SF STORAGE 133 SF OFFICE 38 SF H20 416 SF LOCKER ROOM 91 SF UNISEX 133 SF OFFICE 202 SF OFFICE 212 SF LOCKER ROOM 133 SF OFFICE 133 SF OFFICE 59 SF IT 17 SF ICE OVERALL BUILDING LENGTH 214'-8" 1,251 SF HALLWAY58'-0" OVERAL WIDTH= Net Area Level 1 12380 SF = Gross Area Level 1 Scale Job No. Date As indicated Proposed Conceptual Building Plan A1.1La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 NNN 0'8'16'32'4' Scale: 1/16" = 1'-0" CIRCULATION 1251 SF COMMON AREA 2639 SF OFFICE AREA 1863 SF SUPPORT AREA 223 SF WAREHOUSE AREA 5417 SF 11393 SF CONDITIONED SPACE 5976 SF UNCONDITIONED SPACE 5417 SF 11393 SF AREA LEGEND 146 Scale:1/8" = 1'-0"1 Alternate Restroom Layouts Scale Job No. Date 1/8" = 1'-0" Proposed Restroom layouts A1.1aLa Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 NNN 0'4'8'16'2'6' Scale: 1/8" = 1'-0" ALTERNATE LAYOUT 1 ALTERNATE LAYOUT 2 147 Scale Job No. Date Axonometric View Southeast A1.2La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361148 Scale Job No. Date Axonometric View Northwest A1.3La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361149 N89°56'33"W 39.55'N25°03'27"E23.21'N00°03'27"E312.24'N45°03'27"E 14.89'N00°03'27"E64.58'N89°56'33"W 253.50' N89°54'20"E 313.39' N89°54'20"E 821.58'S00°03'27"W23.50'23.50'25.00' 25.00' V P FH MH MH P P P P V V MH MH V V V MH P P V SS SS SS SS SS SS SS SS SS SS WMW M TEL TEL TL T PB TV SD SD SD SD SD V P FH MH MH P P P P V V MH MH V V V MH P P V SS SS SS SS SS SS SS SS SS SS WMW M TEL TEL TL T PB TV SD SD SD SD SD Dense Trees Ground Obscured POSTBOLLARD POSTBOLLARD POSTBOLLARD POSTBOLLARD POSTBOLLARD POSTBOLLARD POSTBOLLARD POSTBOLLARD POSTBOLLARD POSTBOLLARD POSTBOLLARD POSTBOLLARD POSTBOLLARD POSTBOLLARD POSTBOLLARD FRANCIS HACK LANE DEACON DR. W.OUTDOOR PATIO _________ AS1.1 1 1 2 3 4 5 4 11 7 8C 10 9 6 8B 12 13 141715 18 18 20 16 8A _________ AS1.2 1 20 1 NEW PUBLIC & EMPLOYEE SHARED PARKING, TOTAL 14 STALLS 2 NEW MASONRY SITE ENCLOSURE WALL WITH GATE ACCESS 3 NEW LAYDOWN AREA 4 RELOCATE MATERIAL BINS TO NEW LOCATION 5 RELOCATE STORAGE CONTAINERS FOR CODE COMPLIANT & ANIMAL CONTROL DIVISIONS 6 NEW PUBLIC PARKING SPACES, TOTAL 10 STALLS 7 NEW PLANT NURSERY AREA, PROVIDE IRRIGATION 8A NEW PEDESTRIAN GATE THRU NEW ENCLOSURE WALL KEYNOTES 9 NEW PEDESTRIAN ROUTE FROM PARKING TO M&O CENTER 10 NEW 2 1/2" WATER SOURCE FILLING STATION FOR WATER TRUCK 11 NEW PUBLIC ACCESS SAND BIN 12 NEW MAINTENANCE & OPERATIONS ACCESS DRIVE 13 FLEET STRIPED PARKING SPACE, TYPICAL 14 FUTURE LEVEL 2 EV CHARGING STALL15 FUTURE LEVEL 3 EV CHARGING STALL - FLEET16 17 NEW PUBLIC PARKING SPACES, TOTAL 2 STALLS NEW HOSE BIBB18 NEW ADA / CBC ACCESSIBLE PARKING SPACE FUTURE WASH BAY LOCATION19 NEW EYE WASH STATION (E) EYE WASH STATION ON SITE TO REMAIN20 8B NEW VEHICULAR GATE AND ENCLOSURE FENCING 8C RELOCATED EXISTING GATE AND ENCLOSURE FENCING LEGEND CONCRETE PAVING DECO PAVERS DIRT LANDSCAPE SIDEWALK CONCRETE Scale Job No. Date As indicated Proposed Overall Site Masterplan AS1.0La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 NNN 60' SCALE : 1" = 60' 0'30'120'180' PARKING SCHEDULE LOCATION Description Mark Count IN THE YARD 8'-1/2" X 18'-0"S 2 IN THE YARD 8'-1/2" X 20'-0"S 2 IN THE YARD 10'-0" X 18'-0"S 20 IN THE YARD 10'-0" X 20'-0"S 16 IN THE YARD 12'-0" X 20'-0"S 10 IN THE YARD 12'-0" X 25'-0"R 4 IN THE YARD 12'-0" X 30'-0"R 6 IN THE YARD 12'-0" X 45'-0"L 2 SHARED 9'-0" X 18'-0"S 46 SHARED ACCESSIBLE 9'-0" X 18'-0" S 2 STREET 9'-0" X20'-0"S 11 STREET ACCESSIBLE 9'-0" X 20'-0" S 1 Grand total: 122 EXISTING GATE LOCATION 150 N00°03'27"EN89°54'20"E 313.39' N89°54'20"E 821.58'S00°03'27"W23.50'23.50'25.00' 25.00' MH MH V SS SS SS TEL TEL TPB TV SD SD SD SD MH MH V SS SS SS TEL TEL TPB TV SD SD SD SD Dense Trees Ground Obscured POSTBOLL ARD POSTBOLL ARD POSTBOLL ARD POSTBOLL ARD POSTBOLL ARD FRANCIS HACK LN. NEW NURSURY STORAGE CONTAINERS OUTDOOR PATIO30'-6"28'-0" OVERALL BUILDING LENGTH 214'-8"4'-10" NEW DRIVE 24'-0"10'-9"NEW DRIVE45'-0"OVERALL BUILDING WIDTH58'-0"13'-0"7'-0"16'-0"26'-0"BLDG. SETBACK20'-0"BLDG. SETBACK 30'-0" BLDG. SETBACK 20'-0"7'-0"6'-0"40' -0" R11'-3"1'-6"11'-3"17'-0"27'-0"24'-0"Scale Job No. Date 1" = 30'-0" Proposed Enlarged Site Plan - South AS1.1La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 NNN 30' SCALE : 1" = 30' 0'15'60'90' 151 N89°56'33"W 39.55'N25°03'27"E23.21'312.24'N45°03'27"E 14.89'N00°03'27"E64.58'N89°56'33"W 253.50' P P V SS SS SS SS SS SS SS WMWM TL SD P P V SS SS SS SS SS SS SS WMWM TL SD8'-10"29'-1"10'-0"26'-0"18'-0"7'-5"18'-0"26'-0"16'-1"26'-0" LEGEND CONCRETE PAVING DECO PAVERS DIRT LANDSCAPE SIDEWALK CONCRETE Scale Job No. Date As indicated Proposed Enlarged Site Plan - North AS1.2La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 NNN 30' SCALE : 1" = 30' 0'15'60'90' 152 Scale Job No. Date Appendix 1 - City of La Quinta Program Sketch Ap1.0La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 APPENDIX 1 153 Scale Job No. Date Appendix 1 - City of La Quinta Program Sketch Ap1.1La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361154 Scale Job No. Date Appendix 2 - Fleet & Equipment List Ap2.0La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 APPENDIX 2 155 Scale Job No. Date Appendix 2 - Fleet & Equipment List Ap2.1La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361156 Scale Job No. Date Appendix 3 - Civil Survey Ap3.0La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 APPENDIX 3 157 FRANCES HACK LANEDEL GATO DRIVEBENCHMARK: (TBM)NOTES:LEGEND:111" = 20'OCT. 2024DUDEK2760224-0003415.0042-829 COOK STREET, SUITE 104760.341.3101 TEL 760.341.5999 FAXPALM DESERT, CA 92211WWW.NV5.COMPREPARED BY ME OR UNDER MYDIRECT SUPERVISION:JAY S. FAHRION DATEP.L.S. 8207TOPOGRAPHIC SURVEY RESULTSCITY OF LA QUINTA MAINTENANCE YARDBASIS OF BEARINGS:EASEMENT NOTES:158 Scale Job No. Date Appendix 4 - Underground Utility Study Ap4.0La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 APPENDIX 4 159 DRY UTILITY EXPERTS 125 N OLIVE ST.ORANGE, CA 92866DUEXPERTS.COM PROJECT NAME:PREPARED FOR: JOB NUMBER: NOT FOR CONSTRUCTION FOR REFERENCE ONLY REVISIONS: NO. DATE: UNDERGROUND SERVICE ALERT OF SOUTHERN CALIFORNIA BEFORE YOU DIG AT LEAST TWO DAYS 1-800-227-2600 DIAL TOLL FREE DATE: BY:EXHIBIT:PROJECT ADDRESS:N.T.S.: NOT TO SCALE Existing FacilityFrancis Hack Lane & Avenida BermudasFrancis Hack Lane & Avenida Bermudas, La Quinta, CA, USA160 DDDDDDDØ áDØá DØáDØá DØá DØá D ØáDØá DØáDØáDØá D ØáDØáD ØáDØ á%! ! !!!!!! !!!!!!!!! !!!! !!! ! ! !!!! !!!!!!!! !!!!!! !!!! !!! !!!!!!!!!!!!!! !!!!!!!!!!!!!!!!!r® ®_Drdr®®®!!!!!!!!!!!!!!!! !!!!!!!!!!!! !! ! !%%Χ]%%Χ] %%Χ]%%Û§Û%%%"§éé%Û §Û %%Χ]%%%%%%%%"Ü"Ü"Ü"Ü"Ü##########gB "ÜgB"Ü### ################gBgBgB #槬!!<!<!<!<!<!<!<!< !<CCCC }}}}}}}}!À! !!!! !À!!!ÀÀ!! !!! !À! ! À ! ! ! ! ! ! !!!!! ! !!!À !!!! À !! !!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! AVENUE 52 AVENIDA BERMUDASAVENIDA VILLACALLE AM I G O CALLE SINALOA FRANCES HACK LNAVENIDA NAVARROCALLE DURANGO DESERT CLUB DRAVENIDA VILLACALLE SINALOA AVENUE 52AVENIDA NAVARRO1109306 1200519 UN-6861 1034410 UN-6860 1109307 1166422 1200520 92284-35'92294-35'92283-35'9 2 2 5 7 - 4 0 '90637-35'93803-55'92331-40'9 1 6 9 0 - 4 0 '93802-55'93801-55'94915-40'91688-50'913134-55'913135-35'914827-35'912886-35'910881-35'910880-35'903738-45'904427-40'9 5 0 4 9 0 - 4 0 '904433-40'903737-55'913131-55'910879-40'919116-40'907225-45'908113-40'904432-40'912885-40'913128-50' 913179-40'904431-40'917769-40'913133-55' 913130-55'917972-45'913132-55' 913129-50' 904426-40'920448-55'903735-40'904428-40'904436-40'917671-40'1244480-35' 1200569-35' 1207624-35' 1 2 3 3 2 0 4 - 4 0 '1046502-40'M E T E R E D - 3 0 'METERED-30'1 0 6 4 5 0 1 - 4 0 '1203979-55'1206557-40'1085334-40' M E T E R E D - 3 0 'METERED-30'1203984-40'1064500-40'1 2 0 0 5 7 0 - 3 5 ' METERED-30'METERED-30'METE R E D-30'METERED-30'I W S L A N D M A P R E Q U E S T : 7 8 1 3 6 F r a n c e s H a c k L n , L a Q u i n t a , C A 9 2 2 5 3 W S L A N D M A P R E Q U E S T : 7 8 1 3 6 F r a n c e s H a c k L n , L a Q u i n t a , C A 9 2 2 5 3 C U R R E N T C O O R D I N AT E S Y S T E M : N A D _ 1 9 8 3 _ S t a t e P l a n e _ C a l i f o r n i a _ V I _ F I P S _ 0 4 0 6 _ F e e t C U R R E N T C O O R D I N AT E S Y S T E M : N A D _ 1 9 8 3 _ S t a t e P l a n e _ C a l i f o r n i a _ V I _ F I P S _ 0 4 0 6 _ F e e t 0 90 180 270 36045 Feet JRTERRAZAS 9/16/2024Plotted by:Date: Legend Pole !Wood ÀSL Standard Light }Street Light/Security Light Fuse COverhead Fuse Miscellaneous Feature !<Riser Switch Cabinet 槬! Transformer BankgBUnderground Transformer, Three Phase "Ü Underground Transformer, One Phase ###Overhead Transformer, Three Phase #Overhead Transformer, One Phase Underground Structure %Secondary Pullbox, Carson Box "§ééPrimary Pullbox, Small Χ]Primary Pullbox, Medium Û§Û Vault, 200 Amp Surface Structure %Pedestal Primary OH Conductor Primary UG Conductor Secondary OH Conductor Secondary UG Conductor Down Guy DØ áDD Span Guy Administration Unit Energy Department 1561 W. Main Street, Bldg. 11-B El Centro, CA 92243 DISCLAIMER: This is not an official map. Imperial Irrigation District does not guarantee the accuracy of data in this map. Any errors or omissions shall not be considered the responsibility of the Imperial Irrigation District. AVEN U E 52AVENIDA BERMUDASCALLE CADIZ DEACON DR WAVENIDA VILLADEL GATO DRAVENIDA NAVARROCALLE AMIGO CALLE HIDALGO CALLE BARCEL O N A 161 Scale Job No. Date Appendix 5 - Civil Basis-of-Design Ap5.0La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 APPENDIX 5 162 Scale Job No. Date Appendix 5 - Civil Basis-of-Design Ap5.1La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361163 Scale Job No. Date Appendix 6 - Structural Basis-of-Design Ap6.0La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 APPENDIX 6 164 Scale Job No. Date Appendix 6 - Structural Basis-of-Design Ap6.1La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361165 Scale Job No. Date Appendix 6 - Structural Basis-of-Design Ap6.2La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361166 Scale Job No. Date Appendix 6 - Structural Basis-of-Design Ap6.3La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361167 Scale Job No. Date Appendix 7 - MEPT Basis-of-Design Ap7.0La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 APPENDIX 7 168 421 E. Huntington Dr. ▪ Monrovia, CA 91016 ▪ 213.212.9860 ▪ www.atce.com La Quinta Fleet Maintenance Yard La Quinta, CA Project Pursuit – Conceptual Design Basis of Design PREPARED FOR: RY & AO BY: AlfaTech PROJECT NO: 240372LA 11/15/2024 169 T A B L E O F C O N T E N T S 421 E. Huntington Dr. ▪ Monrovia, CA 91016 ▪ 213.212.9860 ▪ www.atce.com City of La Quinta Maintenance and Operations Yard – MEPFP Basis of Design Ó2018 Alfa Tech, Inc, All Rights Reserved. This document and the information herein was created for Client internal use only. Section Page No. I. MECHANICAL ............................................................................................................................................ 1 II. ELECTRICAL .............................................................................................................................................. 11 III. PLUMBING ................................................................................................................................................ 17 V. FIRE PROTECTION ...................................................................................................................................... 24 VI. TECHNOLOGY .......................................................................................................................................... 26 170 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 1 I. EXECUTIVE SUMMARY This executive summary outlines our comprehensive approach to delivering a modern facility that supports the City of La Quinta's need and answers the Request For Proposals. Total Life Cycle Cost and Maintenance are very important factors considered in the design process to keep on going maintenance requirements low. Advanced Engineering Solutions - Mechanical, Electrical, and Plumbing (MEP) Systems: · Designed MEP systems with efficiency and reliability as core principles. · Integrated advanced HVAC systems that are self-regulating and require minimal intervention. · Selected energy-efficient lighting and electrical systems that reduce maintenance frequency. · Utilized plumbing fixtures and systems designed for high durability and low maintenance. II. MECHANICAL A. Summary The intent of this mechanical narrative is to define the system requirements for the proposed City of La Quinta Fleet Maintenance Yard to meet the program requirements, industry standards and practices governing the design of such facilities. This narrative describes a baseline, and potential options and alternatives related to the mechanical systems for the proposed facility. Refer to the architectural narrative and plans for the proposed layout, and scope of work. The entire design and installation of the mechanical systems shall be in accordance with governing State of California requirements. The design shall also comply with all applicable local ordinances, and federal codes requirements governing the City of La Quinta. Refer to the architectural, civil, structural plans, as well as specialty consultant narratives and plans and acoustical consultant documents, for impact on mechanical systems, including the infrastructure requirements for special systems. Please note that all information, including capacities, is preliminary and shall be discussed and confirmed with the owner’s team. If there is a conflict between this document and the OPR, the most stringent requirement applies. 171 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 2 B. Design Criteria 1. Utilize current ASHRAE weather Data at the 0.5% MCWB Outdoor temperatures: Summer Winter Criteria Dry Bulb Wet Bulb Mean Coincident Criteria Dry Bulb La Quinta Zone Information (La Quinta, CA) 0.5% 112°F 72°F 0.1% 34.9°F 2. Space Conditions: Indoor Design Temperatures: All offices, and public areas: 75°F +/-5°F summer, maximum60% RH, 70°F+/- 5°F no humidity control winter. (Dead band shall be 5°F minimum) Restrooms, locker rooms 75°F +/- 5°F summer, 70°F +/- 5°F winter Workshops, mechanical equipment rooms, storage rooms and electrical rooms: summer maximum 85°F; Winter: minimum 68°F. IT/ IDF/ Telecom rooms: Summer maximum 72°F; Winter minimum 68°F. No humidity control will be provided for mechanical, electrical and technology rooms. 3. Ventilation and Exhaust: Outside air (OSA) and exhaust air (EA) shall be provided for all spaces shall be as per below, and/or per ASHRAE 62.1, and/or 2022 Title-24 Energy Efficiency Standards, and/or 2022 California Mechanical Code. The most stringent shall govern. All ventilation, fresh air intake and exhaust air discharge shall be provided with 1/4” wired mesh screen or similar. All offices and public areas: OSA shall be the greater of 15 cfm/ person or 0.15 cfm/ SF. (Whichever is greater) All training rooms: OSA shall be greater of 15 CFM/ person or 0.38 CFM/ SF. (Whichever is greater) Multipurpose/ Lounge areas: OSA shall be greater of 15 CFM/Person or 0.38 CFM/SF (Whichever is greater) 172 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 3 Cafeteria and dining areas: OSA shall be greater of 15 CFM/ person or 0.5 CFM/ SF. (Whichever is greater) Toilets and locker rooms: Exhaust air shall be 2 times ASHRAE recommendations. Connect toilet exhaust to building exhaust system. Work bays: Provide muffler exhaust where necessary. Exhaust air shall be 1.0 cfm/SF. Dedicated exhaust of 6 air changes per hour shall be provided for following areas: Janitor Laundry Room Storage Rooms: 0.15 CFM/ SF minimum unless 100% outside air is required based on storage and commodities. All conference and training zones shall be provided with demand control ventilation (DCV) 4. Design Occupancy Administrative spaces: 80 sq. ft./ person or based upon actual count whichever is greater. All other areas per latest California Energy code Title 24 part 6 nonresidential compliance manual 5. Lighting Load: Per Title 24(overhead) and 0.2 watts per square foot (task lighting allowance r actual design load whichever is greater. 6. Equipment load: 0.75 watts per square foot or less. 7. General Requirements Combination Fire Smoke Dampers will be provided where necessary. Testing and Balancing. Commissioning. 8. HVAC Zoning Interior zones shall not exceed 2,000 SF of open space or (3) offices. Perimeter zones shall not exceed 400 SF of open space or (3) offices. Corner spaces or offices shall be independent zones and provided under a single zone. 173 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 4 Multi-occupant spaces, such as conference rooms, classrooms, training rooms and break rooms shall be independent zones. 9. Building Management/ Automation Systems (BMS/ BAS) A robust, state-of-the-art, open protocol, native BACnet, direct digital control (DDC) system of electronic automatic temperature controls, valves, dampers, sensors, alarms and control panels will be provided for the MEP systems. The new controls shall feature annunciation of operating status and conditions, with monitoring and controls capabilities. The system shall monitor and/ or control all spaces including all mechanical equipment. New controls shall meet the building standards. The system shall be provided with minimum of 10% spare points capacity (input and output respectively). Provide a temperature control system which shall be capable of standalone operation and shall be direct digital control (DDC). The system shall be entirely automatic, requiring no manual operation. HVAC controls shall have the ability to have remote access and shall be kept on its own network. The entire facility shall have the ability to monitor and measure the power, water and gas usage. The power usage shall be monitored with the implementation of intelligent panelboards. Water usage shall be monitored with the implementation of smart meters. The metering device shall be hard wired with conduit for power and communications. BMS monitoring station and servers shall be located in Supervisor’s office. Provide a PC “head—end’, complete with color monitor, printer, modem and interactive color graphics for all major air and water system. All head—end functions to be menu driven and accessed via a keyboard or ‘mouse.” The BMS shall require an independent communication network to link each building to the Supervisor’s office. Provide all smoke dampers (including smoke dampers integral to combination fire smoke dampers-CFSDs and roll-up doors) with control devices (contacts, end switches, etc.) to allow on/off or open/closed status to be read by the Life Safety Systems as part of the firefighter’s control panel. All comfort HVAC equipment and fans shall be provided with a temperature sensor. Sensor location shall be determined during the design phase. All temperature zone 174 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 5 control shall be monitored and provided by the Building Management System. Dedicated 24/7 cooling equipment (for IT rooms etc.) shall be provided with T-24 compliant programmable thermostat. IT room AC equipment shall run 24/7 (adj.) Electrical rooms with no transformers shall be provided with heat relief exhaust fans. The exhaust fans shall be provided with DDC. Fans shall run to maintain the room temperature summer maximum 90°F; Winter: minimum 40°F Electrical rooms with transformers shall be provided with 24/7 cooling only split AC equipment to maintain manufacturer’s recommended indoor temperature. Trending and Reporting: BAS shall be capable of collecting and reporting all required data Trend and meter data shall be stored for at least two (x2) years 10. Seismic Restraints All seismic restraints for all new mechanical equipment shall be provided per the latest California Building Code as adopted by the authority having jurisdiction. 11. Energy Performance Overall TDV Energy shall be at least 10% lower than Title-24 2022 Baseline. Facility shall be provided with required renewable energy sources to provide minimum of 15% of annual energy usage. Provide applicable measures to obtain LEED Gold certification. C. Building Envelope The values given below are the recommended envelope measures to achieve better performance and efficiency. 1. Roof R-38 or better rigid roof insulation above the roof deck. Aged Solar Reflectance; 0.630 or better Thermal Emittance; 0.750 or better Solar Reflectance Index (SRI); 75 2. Exterior Walls Entire wall assembly R-value shall be R-21 or greater 175 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 6 3. Glazing and Framing Double pane low-e glazing Thermally broken aluminum frame U-factor of assembly; 0.28 or better Solar Heat Gain Coefficient (SHGC); 0.26 or better Visible Light Transmittance; 0.5 D. Mechanical Systems and Equipment Preferred options will be as follows: Provide a new VRF system or Package Rooftop Units for office areas, lounge spaces, break rooms and evaporative cooler or air circulation fans for all bay spaces. The new VRF system will have dedicated indoor fan coil units used to serve the spaces throughout the building. New Roof top unit (RTU) on roof with VAVs for the entire building HVAC. New RTUs shall provide fixed temperature economizer and power exhaust, pre and final filters. The system shall be fabricated from built-up components to achieve the described requirements. The new RTU cooling will be air cooled heat pump DX type with high efficiency variable compressors. IDF/MDF, Electrical and IT Rooms shall be provided with process cooling-only split systems. Provide exhaust systems for the janitorial rooms. Another set of exhaust systems shall be provided for the bathrooms and locker rooms. Janitor exhaust shall not be combined with any other exhaust systems. A booster fan shall be provided for the laundry room. Laundry room exhaust shall not be combined with any other exhaust system. Split System Unit requirements • Easy maintenance - Compare the VRF or split heat pump options, complexity of maintenance and maintenance cost will be lower. • Good system efficiencies - Proposed system will still provide us a decent amount of performance points in LEED compliance • Smaller real estate - compared to the chilled water systems, DX Custom AHUs will occupy smaller footprint. •Reasonable first cost - compared to VRF systems and chilled water plants, the first cost of the system will be lower. 176 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 7 General 1. Ductwork shall be galvanized steel (Min. of 26 GA). Ductwork shall be constructed as per the latest CMC and SMACNA requirements. All ductworks shall be low pressure 4” class listed and suitable for its application. Low pressure ducts will be sized at a constant friction rate of 0.08” w.g./100 ft., and up to 1,000 fpm. Medium pressure ducts will be sized as extended plenums with a maximum velocity of 1,200 fpm. 2. Filtration – AHUs/ FCUs shall be provided with minimum of MERV 13 filters and carbon filters. 3. Noise – The noise criterion shall not exceed the given values in ASHRAE Design Guidelines. All HVAC equipment shall be provided with sound control accessories where necessary to meet the ASHRAE recommendations. Provide vibration isolators per ASHRAE guidelines and structural engineer’s recommendations. Recommended max interior noise levels shall not exceed 45 dB in any habitable room (excluding the maintenance bays). E. Codes and Standards The following latest Applicable Codes and Standards will apply: 1. California Building Code, CBC 2. California Mechanical Code, CMC 3. California Plumbing Code, CPC 4. California Fire Code, CFC 5. California Energy Code (Title-24) 6. CALGreen, Tier 1 7. NFPA Standards 8. ASHRAE Standards 9. ASNI/ASME 10. OSHA 11. All City Ordinances 12. Americans with Disabilities Act (ADA) 13. Air Conditioning and Refrigeration Institute (ARI) 177 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 8 14. Air Movement and Control Association, Inc. (AMCA) 15. American National Standards Institute (ANSI) Standards 16. American Society for Testing & Materials (ASTM) Standards 17. American Society of Heating, Refrigeration and Air Conditioning Engineers, Inc. (ASHRAE) 18. American Society of Mechanical Engineers (ASME) 19. Associated Air Balancing Bureau (NEBB) Standards 20. Environmental Protection Agency (EPA) Regulations 21. National Association of Corrosion Engineers (NACE) 22. Sheet Metal and Air Conditioning Contractors National Association (SMACNA) 23. Underwriters Laboratories, Inc. (UL) F. Acceptable Manufacturers 1. All equipment shall have an efficiency, COP, etc. per 2022 Title-24 California Energy Efficiency Standards. Motors (high efficiency type required): Westinghouse Gould Lincoln Baldor Roof Top Units (RTU) AAON Daikin VRF Systems DAIKIN TRANE Exhaust Fans: Loren Cook 178 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 9 Greenheck Cooling Only Split System (For Process Cooling) Carrier Trane Toshiba Or Similar 179 1,558 SF DOUBLE BAY 1,233 SF MULTI-PURPOSE/ TRAINING ROOM 767 SF SINGLE BAY 767 SF SINGLE BAY 767 SF SINGLE BAY 261 SF DIRECTOR OFFICE 133 SF OFFICE 202 SF OFFICE 186 SF OFFICE 108 SF ADMIN 106 SF LOBBY 120 SF ADA UNISEX 311 SF CONFERENCE ROOM202 SF OFFICE 95 SF UNISEX 1,558 SF DOUBLE BAY 17 SF PRINT 70 SF ELEC.95 SF STORAGE 133 SF OFFICE 38 SF H20 416 SF LOCKER ROOM 91 SF UNISEX 133 SF OFFICE 202 SF OFFICE 212 SF LOCKER ROOM 133 SF OFFICE 133 SF OFFICE 59 SF IT 17 SF ICE OVERALL BUILDING LENGTH 214'-8" 1,251 SF HALLWAY58'-0" OVERAL WIDTHScale Job No. Date 1/16" = 1'-0" Proposed Conceptual Building Plan A1.1La Quinta - Maintenance & Operations Center 12/06/2024 2024-0361 NNN = Net Area Level 111,393 SF 0'8'16'32'4' Scale: 1/16" = 1'-0" = Gross Area Level 112,380 SF 1,558 SF DOUBLE BAY 1,233 SF MULTI-PURPOSE/ TRAINING ROOM 767 SF SINGLE BAY 767 SF SINGLE BAY 767 SF SINGLE BAY 261 SF DIRECTOR OFFICE 133 SF OFFICE 202 SF OFFICE 186 SF OFFICE 108 SF ADMIN 106 SF LOBBY 120 SF ADA UNISEX 311 SF CONFERENCE ROOM202 SF OFFICE 95 SF UNISEX 1,558 SF DOUBLE BAY 17 SF PRINT 70 SF ELEC.95 SF STORAGE 133 SF OFFICE 38 SF H20 416 SF LOCKER ROOM 91 SF UNISEX 133 SF OFFICE 202 SF OFFICE 212 SF LOCKER ROOM 133 SF OFFICE 133 SF OFFICE 59 SF IT 17 SF ICE 1,251 SF HALLWAY ROOF PLAN FCU-XX FOR IT SERVED BY CU-3 ON ROOF INLINE EF-2 FCU-XX SERVED BY CU-2 ON ROOF EF-1 ON ROOF INLINE EF-3, EF-4 OSA THROUGH GOOSENECK (TYP.) ON ROOF OSA THROUGH GRILLE ABOVE CEILING (TYP.) CU-3 (FOR IT/SERVER) ON ROOF CU-1 ON ROOF CU-2 ON ROOF EA EXHAUST GOOSENECK ON ROOF (TYP.) AC-1 (PACKAGED HEAT PUMP ON ROOF FCU-XX SERVED BY CU-2 ON ROOF FCU-XX SERVED BY CU-1 ON ROOF EVAPORATIVE COOLER FANS (TYP. FOR ALL BAYS) 180 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 10 III. ELECTRICAL A. Executive Summary The intent of this electrical narrative is to define the system requirements for the proposed La Quinta - Maintenance & Operations Yard to meet the program requirements, industry standards and practices governing the design of such facilities. This narrative describes the proposed design for the electrical systems for the proposed facility. Refer to the architectural narrative and plans for the proposed layout and scope of work. The electrical systems shall be designed to meet the requirements of the LA QUINTA - M & O YARD as a Major Community Facility Building that will be in operation during emergency. The electrical systems addressed in this section are the electrical distribution, emergency power supply system (EPSS), uninterruptable power supply (UPS) if required, lighting, and fire alarm (FA), and grounding. The design shall also comply with all applicable local ordinances, state and federal codes, and agency requirements governing the design. A power metering system shall be provided that separately monitors lighting, HVAC, and miscellaneous power loads. A separate meter system shall be installed in the Auto Service and Office Building. Metering systems shall be connected and shall report to a head-end system. Refer to the architectural, civil, structural plans, as well as specialty consultant narratives and plans such as the acoustical consultant documents, for impact on mechanical systems, including the infrastructure requirements for special systems. B. Codes and Standards The following latest Applicable Codes and Standards apply: 1. California Building Code, CBC 2. California Electrical Code, CEC 3. California Fire Code, CFC 4. California Energy Code (Title-24) 5. CAL Green, Tier 1 6. NFPA Standards 7. ASNI/ASME 8. OSHA 181 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 11 9. All City Ordinances All applicable State and Municipal codes and standards governing City of LA QUINTA will apply: 10. Americans with Disabilities Act (ADA) 11. Institute of Electrical and Electronic Engineers (IEEE). 12. American National Standards Institute (ANSI). 13. National Electrical Manufacturer’s Association (NEMA). 14. Underwriters’ Laboratories, Inc. Listing Service (U.L.). 15. National Fire Protection Association (NFPA). 16. American Society of Testing and Materials (ASTM) 17. Occupational Safety & Health Act (OSHA). 18. Environmental Protection Agency (EPA) Regulations C. Electrical System Summary 1. Electrical utility service shall be a 1200A, 480/277V, 3 phase, 4 wire Main Switchboard (MSB), fed from a new pad mounted utility transformer. The MSB shall be located in the building. 2. The emergency power supply system (EPSS) shall be derived from a new 350kW emergency generator if the existing generator does not have sufficient spare capacity to support new load requirement. The generator will back up the emergency system and select loads that are required for emergency operation in the facility. If the existing generator has sufficient spare capacity to support new building, additional ATS will be provided to segregate different systems. For the purpose of this Schematic Design phase, it will assumed that a new generator will be required. 3. Power for the Service area, as well as site power, lighting, communications, EV charging station and security shall be fed from the Maintenance Building. 4. Accommodation for PV will be provided on the MSB. 182 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 12 D. Electrical System Description 1. Electrical utility service will originate from an existing Imperial Irrigation District overhead line to new pad mount utility transformer located adjacent to Office Building near the building’s Electrical Room in a secure area. The exact location will be coordinated with the architect , City and Imperial Irrigation District. The new utility transformer shall feed a new 1200A, 480/277V, 3 phase, 4 wire Main Switchboard (MSB) located in the Maintenance Building main electrical room. MSB shall include utility metering, main circuit breaker, surge protective device (SPD), neutral disconnect link, neutral and ground block, underground termination lugs, grounding electrode and conductors per CEC 250. MSB shall accommodate PV requirements, utility metering section, main service entrance breakers and distribution section. Electrical distribution for the building will be configured in the following manner: 480/277V, 3 phase, 4 wire distribution system will be provided for lighting, large HVAC equipment, large plumbing equipment, and shop equipment, as required. 208/120V, 3 phase, 4 wire distribution system will be provided for specialty lighting, fire alarm system, small HVAC equipment, small plumbing equipment and plug loads. To meet Title 24 desegregation of loads requirements, the loads for lighting, HVAC, plumbing and receptacles will be fed from separate panels. Interior and exterior lighting will be served at 277V via lighting control panels (LCP). Main Switchboard shall have a minimum 20% spare capacity. Branch Circuit panels shall have a minimum of 25% spare capacity. Main Electrical Room shall have one entry/exit door to the exterior of the building and additional door per CEC requirement. Door shall open in direction of exit and shall be equipped with panic hardware. 2. An emergency power supply system (EPSS) shall back up all critical and non-critical loads in the building via a 350kW, 480/277V, 3 phase, 4 wire emergency generator. A fuel tank will be provided to ensure the generator will have a run-time of 72 hours at full power. Generator shall not have the alternator neutral bonded to ground at the generator. A UFER equipment ground shall be provided in the generator pad. The EPSS shall consist of the following: A remote annunciator shall be provided at the front counter. 183 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 13 A 600A, 480/277V, 3 phase, 4 wire generator distribution board with separate section for different system. UPS systems, if required, shall be fed from the generator. Four (4) automatic transfer switches (ATS). All ATS shall be 4P switches. ATS-1 shall provide power for critical life safety (CEC 700), including egress lighting and fire alarm. ATS-2 shall provide power for code required critical power and lighting loads (CEC 701. ATS-3 shall provide power for critical power and associated with emergency operation. ATS-4 shall provide power to non-critical Stand by system per City requirements. A docking station for the temporary generator and load bank shall be provided in the generator yard. The docking station shall be NEMA 3R (outdoor rated). Docking station shall have kirk key interlocks, one in the quick connect for the temporary generator and one in the permanent generator. The docking station shall have provisions for load bank connection. E. Electrical Distribution Requirements 1. Electrical distribution system shall be provided with provisions for separately monitoring loads. Loads shall be disaggregated to separate distribution boards, and metering shall be provided on the feeder breakers for each type of load: Lighting (by building) HVAC systems (by building) Domestic and service water system pumps Plug loads Renewable power source (PV) and Battery Energy Storage System 184 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 14 2. Grounding shall be derived from a building wide UFER and ground rod grounding system. 3. All wiring to equipment such as lighting, switches, receptacles, air conditioning & plumbing equipment, etc. will be installed in conduit. 4. Minimum size conduit is ¾” except as noted for specific systems and exterior conduit which shall be a minimum of 1”. Conduit shall be EMT for all concealed applications and GRC in all exposed locations where subject to damage. MC cable is not allowed. 5. Underground conduit banks shall be encased in concrete. 20% spare conduits shall be installed in all underground distribution conduit banks serving the site. 6. Feeder conductors sized to meet the maximum voltage drop of 2% and branch circuit conductors sized to meet the maximum voltage drop of 3% for a total maximum 5% voltage drop from Main Switchboard to the end device. 7. All wiring shall be copper. 8. All feeders shall carry a full-size grounding conductor, size per NEC. 9. All branch circuits to 20 A, 120-volt computer outlets shall carry a min.#10 AWG dedicated neutral. 10. No more than (6) convenience duplex receptacles on one 20A circuit. 11. Provide a dedicated receptacle at each appliance rated for 120 volts, 750 watts and more supplied from a dedicated branch circuit. 12. All mechanical/plumbing equipment such as water heaters, garbage disposal, HVAC units, etc. provided by mechanical/plumbing contractor shall be circuited per manufacturer’s recommendations. 13. All conduits shall be installed concealed to view, except in equipment rooms or equipment yards or where there are open ceilings. F. Electrical Receptacles 1. Receptacle Requirements Refer to NEC for specific requirements and outlets for all equipment. Provide NEMA configuration per equipment manufacturer’s requirements. 185 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 15 Controlled receptacles shall be provided in all offices, conference rooms, copy rooms, pantries, and reception areas. Controlled receptacles to be tied to room’s occupancy sensor. All receptacles within 6’ of sinks and within kitchen will be ground fault interrupting type. 2. Location for general 20A-120-volt duplex receptacles Receptacles shall be installed such that no point measured along the floor line in any room wall space is more than 12 feet. Corridors: Every 24 feet and maximum 24' to end of corridors Storage and other closets: Minimum of one receptacle in each space. Restrooms: Minimum of one GFI receptacle. Multi-Purpose Spaces: Every 20 feet, maximum 15 feet to end of each wall Offices: (2) duplex receptacles per desk, with a minimum of one receptacle per wall (non-workstation). Mechanical Rooms: Minimum of two GFI receptacles. Electrical Rooms: Minimum of one GFCI receptacle per wall. Janitor Closets: Minimum of one GFI receptacle in each closet. Exterior: Every 250', maximum 50' to end of building, and outside each exterior door. Receptacles shall be weatherproof GFI receptacles. Provide service GFI weatherproof receptacles at 125 volts, 20 amps within 25' of HVAC equipment on the roofs and grounds. 3. Drawings shall be coordinated so those receptacle outlets are not located behind shelving, cabinets, etc. G. Electrical Lighting 1. Refer to Section H for Architectural Lighting Basis of Design. 186 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 16 2. All interior lighting shall be LED, high performance and meet Title 24 energy requirements. All fixtures shall meet FCC requirements regarding interference with radio signals. 3. Emergency lighting shall be designed so that the failure of any individual element cannot leave in darkness any space that requires emergency illumination. All rooms, excluding small storage rooms or janitor’s closes, shall be provided with at least one emergency illuminated fixture. Corridor egress illumination shall remain unswitched 24/7. A completely independent raceway and wiring system shall be provided for emergency circuits. 4. All electronic LED lighting drivers shall comply with Federal Communications Commission rules Part 15 Class A or B, Radio Frequency Devices, Industrial or Commercial rated. 5. Transient Protection Power supplies shall comply with ANSI/IEEE Class A operation including seven strikes of a 100 KHz ring wave, 2.5 kV level, for both common and differential mode. H. Architectural Lighting 1. Lighting Design Criteria and Illuminance recommendations. Space Type IES Definition IES 10th Edition Footcandle(fc) Recommendation Energy Code + Additional Allowance Allowed LPD Title 24 Control Notes Horizontal Plane Min/Avg Vertical Plane Min/Avg Title 24 2022 Office > 250sqft VDT Screen and Keyboard 30fc @ 2.5' AFF Avg 15fc @ 3.5' AFF Avg Office > 250sqft + Decorative/Display and Portable Lighting 0.6 0.2 Allow for three zones of controls, dimming, and occupancy sensors. Office < 250sqft VDT Screen and Keyboard 30fc @ 2.5' AFF Avg 15fc @ 3.5' AFF Avg Office < 250sqft + Decorative/Display and Portable Lighting 0.65 0.2 Allow for three zones of controls, dimming, and occupancy sensors. Print Copy Rooms, Print Room - General 10fc @ Task Avg 3fc @ 5' AFF Avg Copy Room 0.5 Allow for two zones of controls, dimming and occupancy sensors. Lobby Lounges - Reading and Work Areas 30fc @ 2.5' AFF Avg 15fc @ 5' AFF Avg Lobby, Main Entry + Decorative/Diplay 0.7 0.25 Allow for four zones of control with manual lighting controler where the user can see which group of lights they are effecting. Occupancy an daylight sensors as needed per code. 187 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 17 Conference Room Conferencin g - Meeting 30fc @ 2.5' AFF Avg 7.5fc @ 4' AFF Avg Convention, Conference, Multipurpose and Meeting Area + Decorative/Diplay 0.75 0.25 Allow for three zones of controls, dimming, and occupancy sensors. Break Room Break Room/Lunc h Room 10fc @ 2.5' AFF Avg 3fc @ 4' AFF Avg Lounge, Breakroom, or Waiting Area + Decorative/Diplay 0.55 0.25 Allow for three zones of controls, dimming, and occupancy sensors. Lounge / Multipurpos e Room Lounges - Reading/W ork Areas 30fc @ 2.5' AFF Avg 15fc @ 5' AFF Avg Multipurpose Areas + Decorative/Diplay 0.75 0.25 Allow for four zones of control with manual lighting controler where the user can see which group of lights they are effecting. Occupancy an daylight sensors as needed per code. Restroom Restroom - General Vanities 5fc @ 0' AFF 20 @ 3' AFF Avg 3fc @ 3.5' AFF 30 @ 3.5' AFF Avg Restrooms + Decorative/Diplay 0.65 0.35 Allow for three zones of controls, dimming, and occupancy sensors. Locker Rooms Locker Room - Lockers 10fc @ Task Avg 5fc @ Task Avg Locker Room 0.45 Allow for two zones of controls, dimming and occupancy sensors. Circulation Public - Independen t Passagewa ys 5fc @ 0' AFF Avg 3fc @ 5' AFF Avg Corridor Area+ Decorative/Diplay 0.40.25 Allow for two zones of controls, dimming and occupancy sensors. Laundry Laundry 30fc @ 3.5' AFF Avg 15fc @ 3.5' AFF Avg All Other 0.4 Allow for one zone of controls, dimming and occupancy sensors. Ice Machine Vending, Ice Rooms 10fc @ 2.5' AFF Avg 3fc @ 3' AFF Avg All Other 0.4 Allow for one zone of controls, dimming and occupancy sensors. Shop General Shop Areas 15fc @ 0' AFF Avg 7.5fc @ Task Avg Electrical, Mechanical, Telephone Rooms +Detailed Task Work 0.4 0.2 Allow for two zones of controls, dimming and occupancy sensors. Janitor Janitor's Closet 10fc @ 0' AFF Avg 4fc @ 5' AFF Avg All Other 0.4 Allow for one zone of controls, dimming and occupancy sensors. 188 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 18 IT Server Room IT Equipment Room 10fc @ 0' AFF Avg 10fc @ Task Avg Electrical, Mechanical, Telephone Rooms +Detailed Task Work 0.4 0.2 Manually controlled wall switch. Occupancy sensor. Storage Room Small Items Medium Items Large Items 20fc @ 0' AFF 10fc @ 0' AFF 5fc @ 0' AFF Avg 10fc @ 4' AFF 7.5fc @ 4' AFF 2fc @ 4' AFF Avg All Other 0.4 Allow for one zone of controls, dimming and occupancy sensors. Electrical Room Electrical Closet 30fc @ 2.5' AFF Avg 30fc @ 5' AFF Avg Electrical, Mechanical, Telephone Rooms +Detailed Task Work 0.4 0.2 Allow for one zone of controls, dimming and occupancy sensors. Equipment Room Equipment Rooms 20fc @ 0' AFF Avg 15fc @ 5' AFF Avg Electrical, Mechanical, Telephone Rooms +Detailed Task Work 0.4 0.2 Allow for one zone of controls, dimming and occupancy sensors. Fire Equipment Equipment Rooms 20fc @ 0' AFF Avg 15fc @ 5' AFF Avg All Other 0.4 Allow for one zone of controls, dimming and occupancy sensors. I. Fire Alarm System 1. Building shall have an automatic and manual, addressable, analog, general alarm, supervised, 24-volt DC fire detection and alarm system. All equipment shall be approved and listed by the CSFM and UL. Fire alarm system will include the following: Fire alarm control panel. Remote annunciator. General alarm addressable manual stations. Automatic addressable heat detectors with provisions for future analog output devices. Automatic addressable smoke detectors with provisions for future analog output devices. Automatic addressable duct detectors with provisions for future analog output devices. Remote alarm indicator with test/reset switch for concealed smoke and duct detectors. Sprinkler and standpipe flow switch and main water flow detector circuits. Main, post indicator valve and O, S & Y sprinkler valve tamper switch circuits. 189 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 19 Separate power supply with battery backup and circuiting to fire alarm activated door closers (24V). Modules for interfacing contact closure devices to addressable system. Do not use interface modules to connect non-addressable manual stations to fire alarm system. Flashing general alarm lights. Combination audible and visual signal devices. Fire alarm system conduit and wire. 190 191 (Fill Out Project Name Here)Electrical Load Calculations11/14/2024(Fill Out Project Number Here)1. Building Space Calculations/Assumptions S.F Factor Net SFOverall Space UsageTotal Space 14,874 1.00 14,874Net Rentable Space 14,874 0.95 14,130Vertical Shafts/Circulation 14,130 0.03 424Net Usable/Tenant Space 14,874 0.92 13,7062. Normal Power Load CalculationsVA/sfArea or Total HP Diversity/Load Description (Sq. Feet) Tenant Load VA Watts (@ 0.8 pf) A (@480V) Demand VA Watts (@ 0.8 pf) A (@480V)Lighting 13,706 1.0 13,706 10,965 17 1.00 13,706 10,965 17Site Lighting 10,000 8,000 12 1.00 10,000 8,00012General Receptacles13,706 1.0 13,706 10,965170.5 over 10kVA11,853 9,48314Receptacles13,706 3.0 41,119 32,895500.5 over 10kVA25,560 20,44831HVAC13,706 9.0 123,358 98,686149 0.80 98,686 78,949 119Communication35,000 28,00042 1.25 43,750 35,00053AV25,000 20,00030 1.00 25,000 20,00030Shop Equipment150,000 120,000181 1.00 150,000 120,000 181EV Charger112,500 90,000135 1.00 112,500 90,000 135Misc. Equipment13,706 1.0 13,706 10,96517 0.50 6,853 5,4838Subtotal:538,096 430,477648497,908 398,327 600Add 20% Future Spare Capacity107,619 86,09513099,582 79,665 120Total:645,715 516,572778597,490 477,992 7203. Emergency Power Load CalculationsVA/sfArea or Total HPLoad Description(Sq. Feet) Tenant Load VA Watts (@ 0.8 pf) A (@480V)Lighting13,706 0.25 3,427 2,7414Emergency system35,000 28,00042HVAC13,706 2.00 27,413 21,93033Misc. Equipment13,706 0.25 3,427 2,7414Total:69,266 55,41383 Proposed Normal Service Size:1200A, 277/480V, 3 phase, 4 wireConnectedConnectedDemandN:\2024\240372LA RY+AO - City of La Quinta - Maintenance & Operations Yard\06_ENGINEERING\ELECTRICAL\Load Calculations\La Quinta Load Calculation Spreadsheet - Office Building1 of 1192 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 20 IV. Plumbing A. General 1. The Plumbing System will be designed in accordance with listed applicable codes, standards and authorities having jurisdiction, the Underwriters and in accordance with current engineering practices. Systems will be designed to conform, as a minimum, with the following codes and standards. 2. Codes: 2022 California Building Code. 2022 California Plumbing Code. Brand Building Standards Latest NFPA Standards. City of La Quinta Requirements. County of Riverside Requirements. State of California requirements Health Department. Federal Legislation: Americans with Disabilities Act (ADA) OSHA 3. Standards: ANSI American National Standards Institute UL Underwriters' Laboratories CGA Compressed Gas Association ASME American Society of Mechanical Engineers ASSE American Society of Sanitary Engineers ASTM American Society for Testing and Materials 193 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 21 AWWA American Water Works Association NSF National Sanitation Foundation PDI Plumbing and Drainage Institute IRI Industrial Risk Insurers NFPA National Fire Protection Association NFPA 54 National Fuel Gas Code 4. Engineering Criteria A 2-1/2” Domestic cold-water service is served with a reduced pressure zone backflow preventer and is located outside the building. The interior domestic hot and cold-water system shall be installed with copper tubing type L and wrought copper pressed fittings. The domestic water system will be sized to maintain a maximum velocity of 8 feet per second and domestic hot water will be designed for a maximum velocity of 5 feet per second at design flow conditions. The domestic hot water and hot water return piping shall be insulated per the California Plumbing Code and or California Energy Code. Hose bibbs shall be provided at locations which allow service to all areas of the exterior (including roof) with a 50-foot hose. Hose bibbs shall have ADA Compliant Ball Valve and handles. All hose bibbs shall be recessed. Hose reels and hoses on roof shall be protected from the elements. All interior hose bibbs shall be recessed in stainless steel housing with lockable stainless steel cover plates. All exterior hose bibbs located outside the secured areas shall be recessed in stainless steel housing with lockable stainless steel cover plates. In areas where snow fall occurs, hose bibbs shall be a frost free type. The domestic water heater shall be electric tank type and shall be located in the janitor’s closet or dedicated water heater room. The water heater shall generate hot water at 140˚F. Provide thermostatic mixing to temper the hot water to 121˚F prior to supplying all fixtures. The system shall be recirculated by employing an in- line circulation pump. The system shall be capable of delivering hot water to any fixture within 15 seconds. The maximum velocity for hot water shall be no more than 5ft/sec. The recirculated system shall have a maximum velocity of 3ft/sec. One, or more if required, 4” sanitary service lateral shall be provided. The sanitary branches serving the fixtures shall be connected to the main sanitary building drain. The sanitary system piping shall be sloped at a minimum of 1/8 inch per foot of run for piping 4 inches and larger, and 1/4 inch slope per foot of run for pipe 194 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 22 sizes less than 4 inches. The piping material shall be no-hub cast iron. The sanitary vent system shall be routed to VTR locations on the roof. The facility shall have drains/floor sinks in toilet rooms, mechanical rooms and in locations where condensate from equipment collects. Trap primers shall be automatic and if located remotely, shall be the electronic type for all p-traps where infrequent use is expected. Floor sinks shall be provided for vending machines, ice machines, air compressors and other similar equipment that may need to discharge water or condensation into the sanitary system. The storm drainage system shall consist of primary roof drains and internal rain leaders connected to the storm system laterals outside the building. Secondary roof drains shall be provided that terminate outside the building walls 18 inches above grade. Storm drainage design will be based on a rainfall of 2" per hour. The piping material shall be no-hub cast iron. Storm drainage pipe shall be insulated when located in ceiling spaces or conditioned spaces. Roof drainage shall be designed to accommodate the maximum historic inches per hour rainfall. The roof area served by any drain shall be 6,000 square feet maximum of surface. Provide overflow drains as required by code (when applicable). Overflow drains shall not discharge onto or in areas subject to pedestrian passage. 5. Pipe and Valve Identification All piping and pipe insulation to have permanently affixed labels to identify the service and the direction of flow. All valves to have brass tags identifying service and be located onto a flow chart. Flow charts for each service will include all valve sizes and locations clearly identified in a framed and permanently affixed chart located in building engineering office. 6. Expansion and Contraction All piping crossing expansion joints to be provided with approved materials or construction offset methods. All piping subjected to thermal expansion and contraction to be provided with properly designed offsets, methods and materials. 7. Plumbing Fixtures: Fixtures will be provided with chromium plated brass trim and individual stop valves. 195 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 23 Public and staff water closets will be vitreous china siphon jet floor outlet water conserving 1.28 gallon flushometer type, with automatic operation and manual override, provided with electrical power. Public urinals will be vitreous china, wall hung, with siphon jet water conserving 0.125 gallon (pint) flushometer type, with automatic operation and manual override, provided with electrical power. Showers will include balanced pressure mixing valves, with 1.5 gpm flow restrictors in head. Public lavatories will be provided with 0.35 gpm flow restrictors using self-closing metered infra-red sensor faucets, provided with electrical power. Public lavatories which are ADA accessible to have Traps, Hot and Cold water piping insulated. Drinking fountains will deliver chilled water with bottle fillers. Appropriate 'barrier free' fixtures will be provided in accordance with the "Americans with Disabilities Act" (ADA). Sinks and other equipment supplied by kitchen equipment contractor and/or Owner will be provided with combination supply fixtures and traps as required. Floor drain traps to be trapped primed by remote trap primers. Floor sinks to be installed where applicable. Area drains and roof drains to have strainers and grates provided with the appropriately sized free area required. B. Material 1. Exterior - Storm Drainage, Underground Service weight no-hub cast iron soil pipe and fittings. 2. Interior - Sanitary/Vent/Storm, Underground Service weight cast iron pipe and fittings with heavy duty couplings and rubber gasket joints. 3. Interior - Sanitary/Vent, Storm Aboveground 196 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 24 Service weight hubless cast iron soil pipe with no-hub couplings with threaded cast iron drainage fittings and threaded malleable iron for vents. Copper type “L” hard drawn with wrought and drainage fittings. 4. Interior - Domestic Water, Aboveground Type L hard copper tubing cast bronze or wrought copper pressed fittings, for vertical risers and branches. 5. Interior - Domestic Water, Underground Cold water, Type K hard copper tubing, cast bronze or wrought copper pressed fittings. 6. Condensate piping Pipes shall be copper type L, connecting to lavatory drains in restrooms, floor sinks or roof receptors. C. Equipment and Plumbing Products 1. Acceptable Manufacturers: Drainage Products (floor, roof, area and indirect) Mifab, J.R. Smith, Zurn, Wade, Josam. Backflow Preventors Watts, Febco, Wilkins, Ames. Pressure Reducing Valves (Water) Watts, Wilkins, A.W. Cash. Automatic Control Valves Watts ACV, Bailey. Expansion Tanks Amtrol, Watts. Valves (gate, globe, check, ball [full port]) 197 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 25 Milwaukee, Nibco, Stockham, Crane, Apollo, Watts. Valves (grooved end) Victaulic, Grinnell, Nibco, Anvil. Thermostatic Mixing Valves Symmons, Leonard, Bradley. Pressure-Balancing Valves Symmons, Leonard, Lawler. Tempering Valves Holby, Watts, Lawler, Symons Circulating Pumps Bell & Gossett, Grundfos. Insulation Owens Corning, Imcoa, Certainteed. Plumbing Fixtures American-Standard, Zurn, Toto USA. Drinking Fountains/Coolers Haws, Filtrine, Elkay. Flushometers Sloan, Zurn, American Standard, Kohler. Stainless Steel Sinks Just, Elkay D. Energy and Maintenance 1. Control Systems: 198 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 26 Basic systems that can be monitored within the Energy Management System are as follows: Domestic Water Heater Circulation Pumps E. Conclusion: The plumbing equipment and fixtures shall be low maintenance while being water efficient. All sensor operated faucets are to be electric power. This option avoids having to maintain a battery changing schedule. The hot water system shall be looped to avoid the use of circuit setters. 199 1,558 SF DOUBLE BAY 1,233 SF MULTI-PURPOSE/ TRAINING ROOM 767 SF SINGLE BAY 767 SF SINGLE BAY 767 SF SINGLE BAY 261 SF DIRECTOR OFFICE 133 SF OFFICE 202 SF OFFICE 186 SF OFFICE 108 SF ADMIN 106 SF LOBBY 120 SF ADA UNISEX 311 SF CONFERENCE ROOM202 SF OFFICE 95 SF UNISEX 1,558 SF DOUBLE BAY 17 SF PRINT 70 SF ELEC.95 SF STORAGE 133 SF OFFICE 38 SF H20 416 SF LOCKER ROOM 91 SF UNISEX 133 SF OFFICE 202 SF OFFICE 212 SF LOCKER ROOM 133 SF OFFICE 133 SF OFFICE 59 SF IT 17 SF ICE OVERALL BUILDING LENGTH 214'-8" 1,251 SF HALLWAY58'-0" OVERAL WIDTHScale Job No. Date 1/16" = 1'-0" Proposed Conceptual Building Plan A1.1La Quinta - Maintenance & Operations Center 12/06/2024 2024-0361 NNN = Net Area Level 111,393 SF 0'8'16'32'4' Scale: 1/16" = 1'-0" = Gross Area Level 112,380 SFSANSANSANSANSANCW CWCWCWCWCWCWCWCWCWCWCWCWCWCWCWCWCWCWCW CW750 GAL CLARIFIER ELECTRIC WATER HEATER 4" SAND/OIL WASTE 4"SAND/OIL WASTE 3/4"CW TO BAY (TYP @ EA. BAY) CIRCULATION PUMP 4" SAN CWHB CWCWCWCOLD WATER & FLOOR SINK AT ICE MAKER SANSANSAN SAN SAN SAN SAN SAN 4" SAN SEWER CWCWCW PROVIDE 3/4" CW HOSE BIBS AT EXTERIOR (TYP.) 4" FCO TRENCH DRAIN (TYP @ EA. BAY) HW HW HWHWHW4" SAN CWCWHOSE BIB 200 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 27 V. Fire Protection Codes and Standards 1. The Fire Protection systems will be designed to conform, as a minimum, with the following codes and standards: a. 2022 California Building Code. b. The National Fire Protection Association (NFPA). c. The National Electrical Manufacturers Association (NEMA). d. American Society for Testing Materials (ASTM). e. American National Standards Institutes (ANSI). f. American Water Works Association (AWWA). g. Underwriters’ Laboratories (UL). B. Engineering Criteria 1. Sprinkler System a. The entire fire suppression system is a design-built system, the following criteria indicate design intent and minimum code requirements; fire protection contractor is responsible for assuring that the design intent and minimum code requirements are met accordingly. b. The building shall be equipped with a wet pipe automatic sprinkler system. The sprinkler system shall be modified to accommodate new ceilings and wall partitions. c. The automatic sprinkler system for the building will be designed to meet the required design densities and flow rates of the following Hazard Classifications: 1) Light Hazard: Corridors, Classrooms, Restrooms, Lockers and Public Spaces. 2) Ordinary Hazard Group 1: Mechanical type rooms, Electrical rooms, IDF rooms, storage rooms. 3) Ordinary Hazard Group 2: Auto Maintenance Shop. 2. Fire Protection System to include, but not be limited to the following: a. Metered services will be provided in conformance with NFPA requirements. Metered services will be extended to the backflow preventers outside of the mechanical room and connected to the fire sprinkler system. 1) All devices to be concealed from public view, where possible. b. Wet pipe sprinkler system will be provided throughout the project with automatic sprinklers, control valve, drain valve, water flow switches, tamper switches and alarm panel designed by the Fire Protection Engineer. 3. Fire sprinkler system to be a wet pipe sprinkler system and designed to NFPA 13. Mechanical spaces shall be designed to Ordinary Hazard density of 0.15 gallons per minute per square foot over 1,500 square feet maximum. Provide corrosion 201 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 28 resistant standard response wax coated brass heads rated for 200-degress Fahrenheit. a. All public and back of house spaces to be designed to Light Hazard density of 0.12 gallons per minute per square foot over 1,500 square feet maximum. b. Concealed quick response type sprinklers to be used throughout public spaces. c. Maximum head spacing shall be limited to 200 square feet for Light Hazard, 130 square feet for Ordinary Hazard. d. Hydraulic calculations (by design-build fire protection contractor) to be based on pressure available at point of connection to on-site water supply. 4. Provide concealed heads throughout the building. Provide dry type heads at exterior locations. C. Material 1. Interior - Fire Protection, Aboveground a. Black steel Schedule 40, up to 4-inch, and Schedule 10, 5-inch and larger. D. Equipment and Plumbing Products a. Refer to section IV.D. for approved equipment and products E. Energy and Maintenance 1. Control Systems: a. Basic systems that can be monitored within the Energy Management System are as follows: 1) Fire sprinkler flow switches 2) Fire protection valve temper switches F. Design and provide a Pre-Action fire suppression system for the Main Distribution Frame (MDF), Intermediate Distribution Frame (IDF), Evidence Property Storage, Bulk Evidence/Property Storage, and the Radio Vault Rooms. Detection system will be cross-zoned or counting zone photoelectric detectors. Minimum two detector activation required before discharge sequence can begin. Quantity of detectors shall be determined by air-flow within hazard area but not exceeding 250 square feet per detector. Minimum detection per room is 3 counting zone detectors. 202 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 29 VI. Technology A. Codes and Standards 1. ANSI/TIA 568- 0.D – Generic Telecommunications Cabling for Customer Premises, 2009. 2. ANSI/TIA 568-1.D– Commercial Building Telecommunications Cabling Standard, 2009. 3. ANSI/TIA 568-C.2 – Balanced Twisted Pair Telecommunications Cabling and Components Standard, 2009. 4. ANSI/TIA 568-3.D – Optical Fiber Cabling Components Standard, April 2002. 5. ANSI/TIA-942-A – Telecommunications Infrastructure Standard for Data Centers. 6. ANSI/TIA 862 – Building Automation Systems Cabling for Commercial Buildings, April 11, 2002. 7. TIA 569-D – Commercial Building Standard for Telecommunications Pathways and Spaces. 8. TIA 606-B – Administration Standard for Commercial Telecommunications Infrastructures. 9. J-STD-607 – Commercial Building Grounding (Earthing) and Bonding Requirements for Telecommunications. 10. Underwriters Laboratories (UL) 11. International Standards Organization/International Electro technical Commission (ISO/IEC) DIS 11801, January 6, 1994. 12. BICSI Telecommunications Distribution Methods Manual. 13. EIA Testing Standards. 14. NEC Article 725 15. NEC Article 800 16. TIA 568A/B 17. UL 294 Access Control System 18. UL 827 Central Station Alarm Services 19. UL 1481 Burglar Alarm Power Supplies 20. UL 1610 Central-Station Burglar-Alarm Units 21. UL 1981 Central-Station Automation Systems 22. International Building Code (IBC) 23. National Fire Protection Association (NFPA), National Fire Code 24. National Fire Protection Association (NFPA), Life Safety Code 25. National Electrical Contractors Association (NECA), National Electrical Installation Standards 26. Federal Communications Commission (FCC), Communications Act of 1934 27. All applicable local, municipal, and state codes and statutes 203 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 30 B. Low Voltage This section describes the initial design intent for the horizontal low voltage cabling infrastructure including the ER/MDF and TR/IDF rooms. 1. Pathways a. Wire basket tray will be used as required through the office space to effectively route horizontal low voltage cabling from the ER/MDF or TR/IDF rooms. b. In open ceiling spaces, conduit would be proposed between the basket tray and the work area outlet locations. c. In suspended or closed ceiling areas, j-hooks would be proposed between the basket tray and the work area outlet locations. d. Basket tray sizing would be based on the total quantity of cables, using a 40% fill ratio. 2. Equipment Rooms and Fittings a. 2-post equipment racks will be proposed to support patch panels and network equipment. b. 4-post racks or cabinets will be proposed should there be servers or other equipment requiring 4-post mounting. c. Two (2) L6-30R (208V, 40A) circuits will be proposed for each equipment rack or cabinet. d. Two (2) Rack PDUs will be proposed for each rack. One connected to a rack mount UPS, the other connected to utility power. This provides power redundance should either the UPS or Utility source fails. e. One (1) 5kW Rack Mount UPS will be proposed for each rack that contain active electronics that may include network, servers or storage devices. f. Ladder Runway will be proposed to support all overhead cable routing within the equipment rooms. g. Vertical and Horizontal cable management will be proposed to support the routing of low voltage cable and patch cords. h. A ground bus (TMGB) will be proposed to properly ground each rack or cabinet and the ladder runway. 3. Horizontal Cabling a. Category 6 cable will be proposed for all work area outlets including workstations, AV, cameras, printers requiring wired network connectivity. b. Category 6A cable will be proposed for all Wireless Access Point locations. c. Faceplate will for hardwall locations will be proposed to match electrical in color. d. Faceplates for workstations and floor box locations will be coordinated with the furniture selections. e. Proposed products will be Panduit, Leviton, or Ortronics unless the owner has an establish standard or preference. 204 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 31 4. Backbone Cabling a. If multiple equipment rooms are required, 12-strands of Multi-Mode OM4 fiber will be proposed between the MDF and IDF rooms. b. If multiple equipment rooms are required, 12 copper CAT6 patch panel tie will be proposed between the MDF and IDF rooms. 5. Owner Furnished Equipment a. It is assumed the owner will provide all network equipment including but not limited to Routers, Firewalls, Switches and Access Points. b. We will propose that the low voltage contractor will install the Access Points and capture the serial number and MAC address for the owner. c. We will propose that the low voltage contractor will install the Network Switches and install all patch cords within the equipment rooms. d. It is assumed the owner will be responsible to order all Telco / ISP services. G. Security 1. Access Control a. A hardwired access control system will be proposed. b. If the access control system is to be integrated with an existing enterprise system, we will propose a compatible solution suitable for integration. c. Card readers will be HID and coordinated with the architect for door hardware coordination. d. Door contacts will be proposed at each access-controlled door. e. Access Control panels will be proposed to be located within the ER/MDF and/or the TR/IDF room. f. Access Control cabling will be proposed to be provided and installed by the security contractor. 2. Video Surveillance a. Cameras will be proposed at each access-controlled door. b. Additional cameras will be provided based on owner requirements. c. All cameras will be proposed as PoE cameras. d. Data Cabling for all cameras will be proposed to be provided and installed by the low voltage contractor. e. Cameras will be proposed as 2MP for indoor and 5MP for outdoor. f. An onsite Video Management System (VMS) / Network Video Recorder (NVR) will be proposed. This solution will provide both onsite and remote / cloud-based access for remote monitoring. H. Audio Visual 1. Conference Rooms a. Audio Visual solution capable to support video conferencing will be proposed for all conference rooms. 205 Re: La Quinta Fleet Maintenance Yard Mechanical, Electrical, Plumbing & Fire Protections Basis of Design ALFATECH | PAGE 32 b. The video conference solution will be proposed as a soft codec solution, supporting all video conference software solutions that may include Microsoft Teams, Zoom, etc. c. Depending on the size of the room, supplemental speakers and/or microphones may be proposed. d. LED Displays will be proposed for all displays up to 90”. If larger format displays are required, projection will be considered. 2. Digital Signage a. Digital Signage locations will be proposed as required by the project. b. It will be proposed that Video content be provided with the use of a Brightsign or equivalent media player. 206 Scale Job No. Date Appendix 8 - EV & Site Lighting Basis-of-Design Ap8.0La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 APPENDIX 8 207 Scale Job No. Date Appendix 8 - EV & Site Lighting Basis-of-Design Ap8.1La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 1. Lighting shall be consistent with adjacent park lighting (regarding specifications) 2. Light levels shall follow industry standards (IES recommended practices) 3. Lighting shall comply with Muni Code 9.100.150 4. Building mounted wall lights shall be coordinated with architect to provide maximum light coverage as it relates to the site. 5. Lighting designs shall comply with title-24 requirements Site Lighting Basis-of-Design b. Level 3 Charging 1. DC Fast 120kW-480kW Chargers 2. 480v Required 3. CCS1 or CHAdeMo Connections 4. Networked solutions via LAN, 4g or WIFI 5. Remote Management 6. Redundancy power modules allows charger to operate if a power module fails 7. Dual port Despenser 8. RFID Authentication c. Level 2 Charging 1. 80amp Charger 2. 19.4kW @ 240v 3. Dual port Despenser 4. Highest Level 2 Charge time 5. CCS1 or CHAdeMo Connections 6. Networked solutions via LAN, 4g or WIFI 7. Remote Management 8. Redundancy power modules allows charger to operate if a power module fails 9. RFID Authentication 4. Power for EV systems shall be per dedicated utility service a. Size of service to be determined by EV quantities and Power requirements of Chargers b. Location of service to be determined by Utility system constraints c. Utility coordination for new EV service to be provided by others 1. Existing EV System a. Existing EV system to be demoed and returned to City for disposal b. Existing power and infrastructure for current EV system to be abandoned in place 1. EV system shall be classified into two (2) systems: a. Public Parking Lot - Cal Green Minimum Requirements b. La Quinta Maintenance Yard future EV Fleet – As required 2. Public Parking Lot a. Level 2 chargers 1. 40a/2p Breaker Per Stall b. Quantity determined by Cal Green Building Requirements c. Specifications shall be proposed per: 1. Cost 2. Availability 3. Long Term Maintenance 4. Power Availability 3. Private Maintenance Fleet a. Level 2 or Level 3 chargers 1. City preference: 1. Cost Limitations 2. Power Limitations 3. Required charge times 2. Quantity Determined by City 1. Locations determined by Consultant team 3. Specifications Shall be proposer per: 1. Cost 2. Availability 3. Long Term Maintenance 4. Power Availability EV Basis-of-Design 208 Scale Job No. Date Appendix 9 - Completed Questionnaire Ap9.0La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 APPENDIX 9 209 Scale Job No. Date Appendix 9 - Completed Questionnaire Ap9.1La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361210 Scale Job No. Date Appendix 9 - Completed Questionnaire Ap9.2La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361211 Scale Job No. Date Appendix 10 - 2020 Programming Study by GPA Ap10La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 APPENDIX 10 212 Prepared by Gillis + Panichapan Architects, Inc. February 26, 2020 2019/2020 Needs Assessment for the La Quinta Maintenance Facility Campus Master Plan City of La Quinta DRAFT 213 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org DRAFT TABLE OF CONTENTS PROJECT INTRODUCTION EXECUTIVE SUMMARY INTRODUCTION GOALS AND OBJECTIVES METHODOLOGY DELIVERABLES PROJECT TEAM PROJECT LOCATION THE EXISTING LOCATION ASSESSMENT OF EXISTING FACILITIES THE EXISTING BUILDINGS NOTES AND OBSERVATIONS SUMMARY OF EXISTING CONDITIONS SPACE REQUIREMENTS SPACE NEEDS VALIDATION -- EXISTING, CURRENT, AND FUTURE ASSIGNABLE (NET) SQUARE FOOT/USABLE NET SQUARE FOOT/GROSS SQUARE FOOT SUMMARY OF DATA SHEET INFORMATION SUMMARY PER FUNCTIONAL GROUP SUMMARY PER SPACE TYPE EXISTING EMPLOYEE COUNT EXISTING BUILDING SQUARE FOOTAGE EXISTING SITE SQUARE FOOTAGE PROPOSED- PUBLIC WORKS PROPOSED- FACILITIES PROPOSED- PARKS/LANDSCAPE PROPOSED- STREETS PROPOSED- TRAFFIC PROPOSED- COMMON AREAS PROPOSED- FLEET VEHICLES PROPOSED- SITE COMPARISON TO 2008 DESIGN CRITERIA, MAINTENANCE YARD MASTER PLAN SPACE STANDARDS SPACE STANDARDS LEGEND/EXAMPLE OFFICE STYLE- A/C OFFICE STYLE- D-F OFFICE STYLE- G-H MULTI-PURPOSE ROOM- I SPACE ADJACENCIES DIAGRAMS OTHER CONSIDERATIONS OTHER CONSIDERATIONS BLOCK DIAGRAMS SUMMARY DIAGRAMS SITE DIAGRAMS SUMMARY DIAGRAMS STATEMENT OF PROBABLE COST STATEMENT RECOMMENDATIONS SUMMARY AND RECOMMENDATIONS Page i of i TABLE OF CONTENTS i ONE 01 02 03 03 06 06 TWO 09 10 10 13 THREE 15 16 16 18 19 20 21 22 23 24 26 28 30 32 33 34 35 FOUR 41 42 43 44 45 46 47 FIVE 53 SIX 56 57 SEVEN 58 59 EIGHT 62 NINE 67 214 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org DRAFT Page ii of ii PAGE INTENTIONALLY LEFT BLANK 215 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 01 of 67 PROJECT INTRODUCTION ONEDRAFT EXECUTIVE SUMMARY Gillis and Panichapan Architects Inc. (GPa) was appointed to complete this facilities assessment to help the City quantify the magnitude and costs of reconfiguring the existing 2.8 acres site for the City of La Quinta Corporate Yard. The City intends to construct a new corporation yard building to house its Maintenance Office, Crew Quarters, Secondary Emergency Operations Center, and if feasible ambulance services. It is also intended to adjust and/ or modify the related exterior enclosed storage facilities. The City’s Maintenance Yard Master Plan was originally prepared in 2008 and may or may not represent the current need. In addition to the Maintenance Yard Master Plan prepared in 2008, City staff had prepared a facility needs assessment in 2018 as part of the La Quinta Academy work. The community is also requesting eight additional pickle ball courts be added to the existing amenities within Fritz Burns Park. Any additional park amenities will require additional parking capacity. GPa will review the existing and proposed uses within the 10-acre shared site to determine if additional pickle ball courts and associated parking can be accommodated and where. The amount of space determined for the reconfiguration of the City of La Quinta Corporate Yard depended on several key factors, including the number and deployment of staff to be accommodated, expectations of operational needs (levels of service, types of equipment, etc.), allowances made for operational support areas (such as locker rooms, meeting areas, training areas, etc.), the needs for special operational areas, and calculation of circulation and access needed within the site. The computations of these elements were based on a sequence of intensive evaluation beginning with data collection and analysis of each functional group. The data collected were then juxtaposed to long established industry and government standards and refined based on specific operational needs. The data showcased in this report illustrates the projected quantity as well as square footage and adjacency requirements for each division considering both current and future needs. The report tabulates the data onto charts, translates it into space standards which are then developed into the site diagram that illustrate a more effective and efficient site layout for the future facility. The site diagram is used as the basis for developing a statement of probable costs of the potential future facility. This allows the City to analyze the needs on an individual functional group basis, and also to examine how individual functional groups together can share amenities (space and resources) for overall efficiency in operations as well as cost effectiveness in building a new facility. The methods, as well as, the results of the investigation documented in this report demonstrate that the building space offered by the current existing facility is not adequate for the current and future calculated needs for an optimum operational efficiency. Please note that with each iterative process, the square footage will become more refined and does not necessarily reflect the initial overall square footage depicted in the space requirements charts. This occurs in part to industry standard circulation factor that was applied to the square footage found in the space requirements charts. This circulation factor was refined through the use of central spine (hallway) that minimized the need for additional circulation/hallways. With this, the building square footage was reduced while maintaining the functional needs of the facility. 216 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 02 of 67 ONE DRAFTPROJECT INTRODUCTION INTRODUCTION The purpose of this report is to determine the essential current and future program needs for the Corporate Yard Facilities and to quantify the needs for a potential reconfiguration of the facilities. The assessment was based on the current and future needs of the organization, each of its functional groups, along with requirements of individual staff, and a review of the overall operational needs of the City. Current and future furnishings, fixtures, and equipment also played a role in tallying space requirements and establishing standards for the requirements of the future campus. The assessment of future needs is intended to accommodate build out of the City as envisioned in the Master Plan. Currently, the operations functions for the City of La Quinta Corporate Yard are sited within a campus at 78106 Frances Hack Lane. The newly reorganized Corporate Yard- Facilities, Parks/Landscape, Streets, and Traffic Operations compose the current existing campus. Storage for community events as well as backup emergency services storage is currently located on-site and will be a part of the overall needs assessment. Some of the supervising offices and functional groups are located in City Hall, but with the new reorganization, all of the Corporate Yard will be accommodated at the Corporate Yard site. The reconfiguration of the facilities can provide an opportunity for the City to consolidate and improve operations, provide efficient and adequate work space for City staff, and better serve its residents. The Final report will includes a conceptual site block plan based off the future space requirements noted above. While conceptual in nature, the analysis focused on identifying the essential required areas and optimal spatial adjacencies to portray the required potential site parameters. Lastly, the conceptual site plan is used as the basis for developing a preliminary cost estimate to determine the financial feasibility of the new facilities. The following is a facilities assessment report that examines the overall challenges, programmatic and space needs for the City of La Quinta Corporate Yard to determine a course of action in terms of acquiring a new site that fits with the essential needs of the facilities now and into the future. This report assesses the conceptual size and configuration of the campus for the existing site: • Detailed Summary of Office, Shops, Support Spaces, Interior Storage, Exterior Covered Storage and Exterior Open Storage Space Needs (along with associated parking and circulation) • Recommendations for Site Area Required • Recommendations for Building Area Required • Preliminary Estimates Cost for Buildings and Site Work (Stage 2/Final Report) 217 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 03 of 67 PROJECT INTRODUCTION ONEDRAFT GOAL AND OBJECTIVES The goal of the facilities assessment report is to quantify the amount of space that would be needed to enable the organization to operate more efficiently and effectively to meet the future needs of the City as envisioned in the Master Plan. This following facilities assessment will outline some of the essential requirements associated with the reconfiguration of the City of La Quinta Corporate Yard. This report will address the upgrades and space needs of the organization at a programmatic level. Key items are assessed and reviewed for overall impact to function and spatial organization for the current and future facility in this report. The objective of this assessment is to quantify programmatic needs, size and parameters, and to determine an overall scheme that would be most optimal creating a “checklist” of essential requirements for the potential reconfigured site. METHODOLOGY In order to correctly identify the spatial requirements of the City of La Quinta Corporate Yard we worked closely with selected team members throughout the facilities assessment process. In the initial meeting, we presented the firm’s planning approach, and over the course of several weeks we conducted several interactive meetings or “workshops” with team members to present and discuss the current and future operational plans. These workshops helped confirm current and future needs, project expectations, and time-line. Pertinent information for this document was collected through these interactive workshops. In addition, we conducted a tour of the existing facilities and made observations on its current operations, and assessed how current and future needs would integrate optimally and efficiently at the site. We compared our information to the phased plans and existing building information summaries from Design Criteria- Maintenance Yard Master Plan, City of La Quinta, California completed in 2008. These methods listed below helped identify potential programming solutions for the future facility. • Kick-off meeting • The assessment was initiated with an introductory meeting with the City representative team members to convey GPa’s programming approach. This meeting established project expectations, product deliverables, and time-line for this stage and the overall needs assessment process beyond. The kick- off meeting was followed concurrently with a facility survey. • Facility Survey • Prior to the formal reassessment stages, GPa conducted a general survey of the existing spaces and inventory of essential furniture fixtures and equipment for the campus facility. We assessed and documented equipment storage needs indoor and out at the operations portion of the campus to verify and update the 2008 Master plan. • On an individual staff scale, notably in the administrative functions, we assessed the needs for everyday tasks in terms of space, equipment, and furniture and the relationship to their individual departments. We assessed requirements for shared space and amenities needed: quantity of staff, conference rooms, equipment and storage requirements and inter-connections between departments. Much of this data was collected through observations and interviews conducted through chosen City representatives. • On a campus level we investigated site boundaries, zoning, and setbacks would be reviewed to 218 NEEDS ASSESSMENT SPACE PROGRAMMING CONCEPTUAL MASTER PLANNING STAGE 1 REPORT STAGE 2 REPORT EXECUTIVE REPORT & SUMMARYINFORMATION GATHERINGKICK OFF MEETING FACILITY SURVEY INTERVIEWS & DOCUMENTATION WORKSHOPS BLOCK DIAGRAMSCAMPUS PLAN DIAGRAM BUILDING PLAN DIAGRAM PRESENTATIONS WORKSHOPS CONCEPTUAL MASTER CAMPUS PLAN CONCEPTUAL FLOOR PLAN ZONING EGRESS, & CODE REVIEW STATEMENT OF PROBABLE COST City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 04 of 67 ONE DRAFTPROJECT INTRODUCTION determine the best positioning and areas allocated for various functions, parking, and circulation areas needed. We also performed visual assessments on topography, views, context of the site for program placement. This brought about the quality and constraints of a specific site to light as it relates to the organization of the new proposed facility on a programmatic level. • Interviews and Documentation • Next, we worked interactively with the City assigned team members to provide an analysis of the current facility needs. This can be done via conference call or online meeting coordination. This information was used to document computed space requirements for the future facility. For an effective assessment, assigned team members should be representative of all levels of the organization chart (i.e. Department Head, Supervisor, and Staff). • Both existing and projected space needs is provided in a graphed chart per personnel and department. A summary each with charts describing needed spaces per individual department and staff by title and description, along with projected areas anticipated would be provided. • Workshops • During the process of documentation, organized workshops were provided to share our findings. We planned on having two workshops as the programming document develops. Draft space programming documents was presented for input and guidance for iterative refinements. • The process will provide and review the following: • Projection of staff levels in administration and operations to compare • Suggested work space layout- depict optimal furniture layout for work areas and individual personnel areas. Suggested furniture space layout concepts for common spaces per department and the overall Department would be provided. Each space will be correspondingly charted by size, type, and description. Associated information for parking tallies for personnel and public spaces will also be provided. • Space adjacency- portrays diagrams demonstrating preferred relationships between each personnel and/ or respective support spaces. • Storage needs for Operations: could include department vehicles, specialized equipment. • Site Parking requirements and outdoor amenities. • Needs for use as an agency emergency operations center. • Projection of needed public spaces After obtaining a general idea of the operations and space 219 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 05 of 67 PROJECT INTRODUCTION ONEDRAFT needs, we gathered the information and compiled a space facilities assessment document in the form of data charts that illustrates the current space/area requirements. This information can be found in Section 3– Space Requirements. Both depict required area in square feet. We developed the office space standards to depict typical required room layouts for the future facility (found in Section 4 - Space Standards). We used this information to develop the proposed block diagrams for each functional group illustrating required and ideal space adjacencies. These space adjacencies were then assembled in a site scheme to depict an ideal future campus/ space configuration for the new site. These block diagrams would convey the ideal size, positioning, and location of spaces drawn to scale. Individual private offices, open offices, restrooms, storage, and common spaces etc. would be depicted within along with main circulation areas. Distinctions between public and secure personnel space would be depicted along with zones of site circulation corridors, and public and personnel access control. On a site level, it can depict zones of designated parking, secure areas, outdoor storage, and shaded protected zones. • Block Diagram Development (Parti Diagram) This stage would offer a twofold direction with diagrams depicting how spaces and programs would optimally interconnect: • Campus Plan Diagram- Provide Layout in context of existing Campus. A new Parti Master Plan placed conceptually on the current site: On top of the current campus plan, we would superimpose a scaled space adjacency diagrams depicting specific spaces in relation to their location and their associated sizes. This would also show the possible scale and configuration of the new footprint on top of the current facility site to provide context for advantages and limitations on the current facility site in terms of space and access. • Building Diagram Plan (New Administration Building or other buildings): On top of the campus plan, we would provide a detailed space parti diagram for a new administration building space and other buildings if determined needed by the programming documents that have been developed by this stage. • Presentation and Workshops • After the completion of the initial block diagrams, we would organize interactive workshops with team members to present them, gather input, and gage reaction during these meetings. Iterative refinements will be made to the diagrams after sessions with the City team. • An associated Conceptual Statement of Probable Cost (SoPC) will be developed for the block diagram scheme based on a current construction cost index on the general proposed building area on a unit cost calculation. • This will assist the City to decide the best direction to move forward for budget and effectiveness for developing the future facility. • Final Report • A final report booklet will be provided to formally organize: • Colored block diagram layouts drawn to scale: Campus Parti diagram as well as Individual Building Parti Diagram • Summary of critical needs for the site in terms of clearances, access, minimum sizes, etc. • This report will contain information and assessments that will be the foundation of the development of a formal campus master plan and architectural floor plan. This option would develop the plan that would move forward to the next formal stage of assessment. DELIVERABLES 220 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 06 of 67 ONE DRAFT City Manager – City of La Quinta Assistant to City Manager – City of La Quinta Public Works Director – City of La Quinta Management Analyst – City of La Quinta Project Manager – NAI Consulting This project includes the following deliverables for the Stage 1 Report: • Space Needs Validation (See Section 3- Space Requirements) • Space Standards Diagrams (See Section 4- Space Standards) PROJECT TEAM We worked closely together with the City of La Quinta and NAI Consulting which reviewed the project progress and provided necessary information pertaining to the project. This team consisted of the following members: John McMillen Gil Villalpando Bryan McKinney Julie Mignogna Nick Nickerson The team of consultants facilitating this study included the following key members: Jack Panichapan, AIA Principal in Charge, Gillis + Panichapan Architects, Inc. Miranda Luce Designer, Gillis + Panichapan Architects, Inc. PROJECT INTRODUCTION 221 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 07 of 67 PROJECT INTRODUCTION ONEDRAFT PAGE INTENTIONALLY LEFT BLANK 222 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 08 of 67 ONE DRAFTPROJECT INTRODUCTION PAGE INTENTIONALLY LEFT BLANK 223 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 09 of 67 DRAFT TWOPROJECT LOCATION THE EXISTING LOCATION The City’s Corporate Yard is located at 78106 Frances Hack Lane. The Existing Corporate Yard accommodated the following operations, which have a citywide service area: • Streets, Parks, Facilities, and Landscape Maintenance Division • Traffic Operations • Emergency Services • Event Storage • Surplus Storage • Archive Storage The existing corporate yard shares a 10-acre site with the Park and Fire Station 32. The Park contains a swimming pool, a playground, an open field, picnic tables and benches, restrooms, 6 tennis courts, 8 pickle ball courts, a skate park, a dog park, off-street parking, and a former fire station that is leased to a private ambulance service. Fire Station 32 was constructed as part of the Corporate Yard Phase I Improvements in 2009 and meets the City’s current standard and need. scale- n.t.s. EXISTING AERIAL SITE PLANAVENIDA BERMUDAS52ND AVENUE FRANCIS HACK LANE N 224 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 10 of 67 DRAFTPROJECT LOCATIONTWO ASSESSMENT OF EXISTING FACILITIES The following summary describes the condition of the existing facilities, their respective location on the site, and purpose of each individual building/ structure. GPa obtained information and documents from the original assessment completed in April 2008 by PB Americas, Inc. titled Design Criteria- Maintenance Yard Master Plan, City of La Quinta, California. With additional analysis and survey, the information in the 2008 document were assessed, updated, and revised based on observations of the current conditions and how they are being used at the present time. The plans depicted within this report show the updated use of space, the alterations of covered parking, and alterations to the site layout (which will be developed in Stage 2). THE CORPORATE YARD SITE: Total Buildings: 10,130sf Employee, City Vehicle and Visitor Parking: 41,580sf Yard Storage: 18,618sf Landscaping and Circulation Allowance: 51,640sf Total Existing Site Area 2.8 acres THE EXISTING BUILDINGS NOTES AND OBSERVATIONS The following is highlighted notes of each of the existing individual buildings’ functions and issues on the existing campus based on GPa’s observations layered on top of diagrams from the original 2008 report. ADMINISTRATION/PUBLIC WORKS BUILDING Size: 2,160sf (trailer) The administration building contains the offices for Corporate Yard. Some of the issues facing the current facility: • Functional groups are not together and are in disparate spaces. There is not enough communal workspace. • There is a lack of sufficient common areas. • Space is not large enough to accommodate restructured Corporate Yard. • There is a lack of storage space. • Generally, the building is run down and too small. Replaced with a new 36’ x 60’ trailer. Size: 2100sf The new trailer contains a new single user women’s and men’s restroom and open office space. From observation of the plan set: • There appears to be a lack of sufficient common areas- conference room, multi-purpose room, etc. • There appears to be a lack of storage space. 225 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 11 of 67 DRAFT PROJECT LOCATION TWO OLD PUBLIC WORKS BUILDING Size: 2,360sf This building acts as the general shop and storage for what is now called the Streets and Parks/Landscape functional groups. It also acts as a storage and work shop for Traffic Operations. Some of the issues facing the current facility: • The building was not meant to act as a storage/warehouse facility. The current space is too small to accommodate the storage needs of the department. • Makeshift creation of locker areas. • Overcrowded storage areas, shops, workspaces, and lockers. • Mix of uses and disorganization between the trades sharing work areas with informal boundaries. • Lack of clearances for accommodating safe and adequate work. • Disorganized layout between Functional Area spaces. • Currently, the warehouse, although organized, is over capacity with materials and equipment stored on pallets outside the building. • There is not enough clearance for inventory to be moved and organized within the warehouse. • Vendors and customers also have problems identifying a formal location for check-in and receiving. • In the Shop - No room for large prints- furnishings and equipment need to be constantly moved around to accomplish daily tasks. • Ceiling height not tall enough to stack additional supplies with the use of a forklift. EMT BUILDING – OLD FIRE STATION Size: 5,160sf This building is rented out to the City’s EMT services. GPa was not able to survey and observe the interior condition of the building. The City has approved the potential demolition of this structure. EMT Services tenants to be relocated. SHIPPING CONTAINER STORAGE Size: 1,840sf The City currently uses 5 shipping containers to house surplus storage. Some of the issues facing the current facility: • Overcrowded/disorganized storage areas. • Mix of uses and disorganization between the trades sharing work areas with informal boundaries. • Lack of clearances for accommodating safe and adequate work. • Disorganized layout between Division spaces. TOOL STORAGE Size: 320sf The City currently use a shipping container to house all the functional groups’ tools. Some of the issues facing the current facility: • Overcrowded/disorganized storage areas. • Mix of uses and disorganization between the trades sharing work areas with informal boundaries. • Disorganized layout between Division spaces. 226 STOPSTOPSIGNALSIGNALAHEADAHEADFRANCIS HACK LANEAVENIDA BERMUDAS52ND AVENUE DEACON DRIVE WESTFIRE STATION EXISTING ADMIN BUILDING (~2,160 SF) EXISTING SHOP & STORAGE (~2,360 SF) EXISTING EMT BUILDING (~5,610 SF) EXISTING TOOL STORAGE (~320 SF) EXISTING STORAGE (~1,840 SF) CELL TOWER 24 9 4 6 7 8 9 7 9 4 EXISTING PAINT STORAGE (~112 SF) EXISTING MATERIAL BIN STORAGE (~550 SF) EXISTING DRYING BED (~1,800 SF) OVERALL CAMPUS PLAN Scale : 1" = 100'-0" City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 12 of 67 DRAFTPROJECT LOCATIONTWO PAINT STORAGE Size: 112sf This building is currently used as paint storage for all functional groups. Some of the issues facing the current facility: • Overcrowded/disorganized storage areas. • Mix of uses and disorganization between the trades sharing work areas with informal boundaries. • Disorganized layout between Division spaces. scale- n.t.s.EXISTING AERIAL SITE PLAN N 227 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 13 of 67 DRAFT TWOPROJECT LOCATION EXISTING COVERED PARKING The existing covered canopies are in good condition. Currently, these areas are large enough to accommodate the current and future fleet vehicle parking needs of the City. These structures are to remain in place and the proposed solution to be developed around the existing canopy layout, if possible. SUMMARY OF EXISTING CONDITIONS Much of the lack of space and inefficient configuration in the City’s current facility resulted over many decades of doing what was needed to accomplish daily tasks within the constraints of the existing infrastructure as the needs of the City grew and evolved. The existing facilities at the site met the codes at the time of the original construction but do not meet current codes, are in poor condition, and are not large enough to accommodate current and future needs. This facilities assessment will provide the City a map and guideline to develop a master plan that can be organized into a well-planned strategy for future growth at the existing site to prevent many of the inefficiencies currently occurring today and better prepare for the evolving future of operations. 228 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 14 of 67 DRAFTPROJECT LOCATIONTWO PAGE INTENTIONALLY LEFT BLANK 229 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 15 of 67 DRAFT THREESPACE REQUIREMENTS SPACE NEEDS VALIDATION – EXISTING, CURRENT, AND FUTURE The previous section describes existing deficiencies within the current facilities. The space needs validation section categorizes the space for the current and future facility needs and documents the results through the following charts. The space needs depicted in the charts are classified in three distinct categories, existing, current, and future. “Existing” represents the amount of space the existing facilities provide as of the preparation of this report. (This designation is not depicted in the following charts- “existing” is usually depicted for context in a facility that considers the option of expansion and renovation within their existing site/ building(s). “Current” represents the space needed to satisfy the current level of staffing while allowing for operational growth based on the GPa review of the City Facilities. “Future” identifies the total (or incremental) space that would be needed based on future staffing projections provided by the City’s executive management team. Future staffing projections were developed based on potential areas of growth or changes in business requirements, but are utilized only for space planning purposes. The Space Needs Validation Assessment is composed of charting area requirements that are used in creating space standards for each type of space respective of each department for the City. SPACE STANDARD The space standards were developed in several iterative stages from the industry standards to meet the City’s needs. The development of space standards has been a result of (a) review of existing operational requirements and working conditions of each person, (b) consideration of existing and projected activities, (c) analysis of established standards in use in other agencies, (d) consideration of future trends and the needs and flexibility and adaptability to new activities, and (e) discussion with the various members and personnel of the City. COMPUTATION OF SPACE REQUIREMENTS The calculation of space requirements for each of the functions and operations in the department was accomplished in large part by applying space standards to the staff levels or to the projected support areas required to perform Department functions. The requirement details are tabulated on data sheets for each Functional Group. These detail sheets show items, space standards used, projected quantities, and appropriate square footage requirements at each of the projection levels. *Please refer to the following pages. 230 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 16 of 67 DRAFTTHREESPACE REQUIREMENTS ASSIGNABLE (NET) SQUARE FOOT / USABLE NET SQUARE FOOT / GROSS SQUARE FOOT ASSIGNABLE (NET) SQUARE FOOT In the following space conversions, the floor area allocated to required labeled rooms/ spaces/ items is called “Assignable Sq. Ft.” USABLE NET SQUARE FOOT To this a “unit circulation” allowance is added, which produces the “Usable Net Sq. Ft.” for that unit. The unit circulation allows for interior circulation paths, which may be open/ informal or may be designed as walled/ formal inner corridors inside a unit. The main corridors of the building, and the other areas which are not assignable to the users in the office suites, is generally part of the net-to-gross addition. The usable net sq. ft. omits major corridors, elevator shafts, mechanical shafts, exterior and interior wall thicknesses, structural elements, mechanical and equipment rooms, and other non-user specific elements of the building. To account for this necessary addition, it is customary to use a factor by which the net square footage is increased, called, variously, “the efficiency,” or “net-to-gross,” or “gross-up” factor for the building. This can be expressed as a multiplier (like 1.25, a multiplier applied to the net sq. ft. to arrive at the gross) or as a ratio percentage (like 80%, the ratio of the net sq. ft. to the final gross sq. ft.). In this project we suggest using the typical net-to-gross multiplier of 1.25. However, note there are many examples of building design in which a greater or lesser efficiency is achieved. One certain situation where a greater multiplier is used is in an industrial space standard where a multiplier of up to 1.6 is used in some cases to account for clearances in equipment and machinery. Another variable is the use of atriums or greater skin-to-floor-area ratio, which lowers efficiency; when atrium space is not listed in a net allowance, it must be accounted for in a higher gross-up. Use of simpler, linear design typically increases the efficiency. As a general rule, to allow for various contingencies, it is typical for space programmers to use lower efficiencies in the earlier planning of the building, so that the space layout team (the building designers and architects) have more latitude to work with. SUMMARY OF DATA SHEET INFORMATION The following are Summary Validation Form Data Sheets: SUMMARY PER FUNCTIONAL GROUP: The following chart depicts Total Area required per Functional Group summary. This chart summary shows the total area required for each individual department at the current year of this assessment (2019) along with anticipated current employees. It also includes possible future employee growth to account for the potential space. SUMMARY PER SPACE TYPE: Type of Overall Spaces required per Functional Group summary: This summary depicts spaces subdivided by labeled space type respectively to the area needed for each functional group. For each department a proportion is depicted on the amount of space needed under seven labeled space types: office1, office2, office-plumbing, warehouse, shop/storage, covered canopy, and exterior spaces. The description of each space type can be found in the following pages. 231 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 17 of 67 DRAFT SPACE REQUIREMENTS THREE The following charts provide a detailed list of spaces required by each individual functional group and their associated spaces. Each functional group is reflected with its own individual chart tallying all the anticipated spaces required for building interior and site requirements. The charts are then subdivided into categories: job title and respective office space needed, common areas and/ or support areas for the functional group, and the related site and parking requirements. It is beneficial to note that the projection of future staff in each functional group will not necessarily increase the overall space proportionally to the projected growth of personnel. There are areas designated as support spaces or common areas that are shared among the staff or across functional groups. These spaces may be designated as conference rooms, lunch rooms, training rooms, etc. and are used intermittently among various personnel as well as functional groups. These charts rely on office standard diagrams located in the following pages to provide a visual concept of what type of space and their associated layout is needed for each department. Between looking at the data sheets and the office standard diagrams one can obtain the general scope and size of each functional group based on the current and projected staff. LEGEND FOR THE CHARTS For an additional explanation of each category below please refer to the following pages. Group 1: Projections Existing, Current, and Future Group 2: Space Type OFF1 = Office (Typical Office Space) OFF2 = Office (Office Type II) OFF-P = Office (Plumbing) CC = Covered Canopy EX = Exterior Space SH/STO = Shop WH = Warehouse Group 3: Office Type PO = Private Office WS = Work Station Group 4: General CIRC = Circulation Factor SF = Square Feet DEPT = Department FT = Full Time Personnel PT = Part Time Personnel 232 Project Corporate Yard Needs Assessment & Conceptual Master Plan Client:City of La Quinta Department EmployeeVisitorCurrentFutureCurrentFuture463 146 2 0 2 0 1,350 0 1,518 907 5 1 6 1 2,700 450 401 1,207 6 1 7 1 3,150 450 2,807 135 6 2 8 1 3,150 900 800 1,223 0 5 5 1 0 2,700 1,869 3,361 41,580 -5,760 52,944 1,425 60,801 8,403 19 9 28 4 10,350 4,500 41,580 -5,760 SF ACRES ACRES ACRES2.75 119,874 121,968 2.80 SITE AREA:SF SF Summary Validation Form Listing by Department 14,850 35,820 EMPLOYEE & VISITOR PARKING EMPLOYEE & VISITOR PARKING AREA CITY OF LA QUINTA FLEET PARKING AREA City of La Quinta Fleet Parking Area Total Area per Department Total Head Count Head Count FutureCurrent Function (2019)Current Function (2019)GRAND TOTAL AREA: Fleet Parking FutureTotal Parking Parks/Landscape Public Works Facilities DRAFT PROPOSED EXISTING Traffic 32 28 Streets 69,204TOTAL AREA PER DEPARTMENT: 1.59 EMPLOYEE Common Areas Site Gillis + Panichapan Architects, Inc. Data Valid as of 12/6/2019 Needs Assessment - Conceptual Master Plan 1 of 18 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 18 of 67 DRAFTTHREESPACE REQUIREMENTS SUMMARY PER FUNCTIONAL GROUP 233 Project Corporate Yard Needs Assessment & Conceptual Master Plan Client:City of La Quinta Department Office1 Office2 Office-P Warehouse Shop/ Storage Covered Canopy Exterior Parking Exterior Spaces 609 0 0 0 0 0 1,350 0 794 0 0 880 750 0 3,150 0 828 0 0 480 300 0 3,600 0 862 0 0 880 1,200 0 4,050 0 623 0 0 800 600 0 2,700 0 Common Areas 888 1,563 1,630 0 781 368 0 0 Fleet Parking 0 0 0 0 0 0 35,820 0 Site 0 0 0 0 0 0 5,207 49,163 4,603 1,563 1,630 3,040 3,631 368 55,877 49,163 GRAND TOTAL AREA:SF 2.75 Acres OFF1 =OFFICE (Typical Office Space) OFF2 =OFFICE (Office Type II) OFF-P =OFFICE (Plumbing) CC =COVERED CANOPY EX =EXTERIOR SPACE PO =PRIVATE OFFICE SP =SEMI-PRIVATE OFFICE WS =WORK STATION SH =SHOP ST =STORAGE WH =WAREHOUSE CIRC =CIRCULATION FACTOR SF =SQUARE FEET DEPT =DEPARTMENT LEGEND Summary Validation Form Listing by Department DRAFT 119,874 Public Works Parks/Landscape Streets Facilities Traffic Total Area per Space Type TOTAL REQUIRED AREA PER SPACE TYPE: City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 19 of 67 DRAFT SPACE REQUIREMENTS THREE SUMMARY PER SPACE TYPE 234 Project Corporate Yard Needs Assessment & Conceptual Master Plan Client:City of La Quinta EXISTING EMPLOYEES Job Title Existing EmployeesFUNCTIONAL GROUP PARKS/LANDSCAPE Foreman 1 Parks Worker 1 Maintenance II 1 Maintenance I 2 Total Personnel for Dept:5 Job Title Existing EmployeesSTREETS Streets Analyst 1 Foreman 1 Maintenance II 2 Maintenance I 2 Total Personnel for Dept:6 Total Existing Personnel:11 Summary Validation Form Listing by Department DRAFT Comments Comments Gillis + Panichapan Architects, Inc. Data Valid as of 12/6/2019 Needs Assessment - Conceptual Master Plan 3 of 18 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 20 of 67 DRAFTTHREESPACE REQUIREMENTS EXISTING EMPLOYEE COUNT 235 Project Corporate Yard Needs Assessment & Conceptual Master Plan Client:City of La Quinta Summary Validation Form Listing by Department DRAFT EXISTING BUILDINGS/SPACES Buildings/Spaces Current ProgramExisting Admin Building Streets Analyst Office 144 Foreman Office 120 Foreman Office 120 Shift Lead Office 120 Training Room 255 Lunch Room 160 Restroom 100 Lobby/Waiting Area 400 Conference Room 205 Circulation 536 Total SF for Existing Buildings:2,160 SF Building/Spaces Current ProgramExisting Shop & Storage Sign/Equipment Shop 960 Storage 100 Traffic Control Storage 1000 Circulation 300 Total SF for Existing Shop & Storage Buildings:2,360 SF Buildings/Spaces Current Program* See Site Plan for location Existing EMT Building 5610 Total SF for Existing Buildings:5,610 SF Total SF for Existing Buildings:10,130 * Higher Grade * See Site Plan for location Comments SF Comments Comments * 2-3 people in office * 5 people in office * 3 people in office * Higher Grade * Seats 6-8 people Gillis + Panichapan Architects, Inc. Data Valid as of 12/6/2019 Needs Assessment - Conceptual Master Plan 4 of 18 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 21 of 67 DRAFT SPACE REQUIREMENTS THREE EXISTING BUILDING SQUARE FOOTAGE 236 Project Corporate Yard Needs Assessment & Conceptual Master Plan Client:City of La Quinta Summary Validation Form Listing by Department DRAFT Site Current ProgramCell Tower 500 Paint Storage 112 Tool Storage 320 Material Bin Storage 546 Drying Bed 1800 Storage 1840 Laydown Area 3500 Site Circulation 10000 Total SF for Site:18,618 SF Net Area: Parking CurrentSpace TypeTypical SFCirculationCurrentComments Vehicle Extra Small Equipment 0 CC 100 2.25 0 10' x 10' Small Vehicle 29,700 CC 200 2.25 66 10' x 20' Regular Vehicle 0 CC 300 2.25 0 12' x 25' Medium Vehicle 9,450 CC 420 2.25 10 12' x 35' Large Vehicle 2,430 CC 540 2.25 2 12' x 45' Total SF for EXISTING PARKING:41,580 78 TOTAL EXISTING SF:70,328 SF *including employee & fleet vehicle parking * needs canopy * must remain in place Comments Gillis + Panichapan Architects, Inc. Data Valid as of 12/6/2019 Needs Assessment - Conceptual Master Plan 5 of 18 EXISTING SITE SQUARE FOOTAGE City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 22 of 67 DRAFTTHREESPACE REQUIREMENTS 237 Project: Client:City of La Quinta Functional Group Head:Al Berumen (Interim) PUBLIC WORKS Job Title CurrentFutureSpace TypeOffice TypeOffice StyleTypical SFCirculationCurrentFutureComments PUBLIC WORKS Deputy Director 1 0 OFF1 PO A 250 1.25 313 0 *Audio-Visual Needs Management Assistant 1 0 OFF1 PO D 120 1.25 150 0 Total Personnel for Dept:2 0 Total Office SF for Dept:463 0 SF *See attached office standards for more information Support Space CurrentFutureSpace TypeOffice TypeOffice StyleTypical SFCirculationCurrentFutureComments Copier / Fax Area 0 1 OFF1 25 1.35 0 34 *Centralized w/ all Functional Groups File & Storage 0 1 OFF1 75 1.50 0 113 Conference Rooms 0 0 OFF1 0 1.25 0 0 * See Common Areas Total Support Space SF for Dept:0 146 SF Exterior Parking CurrentFutureSpace TypeTypical SFCirculationCurrentFutureComments Employees 2 0 EX 200 2.25 900 0 Visitors 1 0 EX 200 2.25 450 0 1 visitor per 10 employees Total Exterior Parking 1,350 0 SF TOTAL AREA REQUIRED FOR PUBLIC WORKS:1,813 146 SF 463 Net Area: Net Area: Net Area: 1,959 Corporate Yard Needs Assessment & Conceptual Master Plan DRAFT 1,350 146 Gillis + Panichapan Architects, Inc. Data Valid as of 12/6/2019 Needs Assessment - Conceptual Master Plan 6 of 18 PUBLIC WORKS City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 23 of 67 DRAFT SPACE REQUIREMENTS THREE 238 Project: Client:City of La Quinta Functional Group Head:Alfred Berumen FACILITIES Job Title CurrentFutureSpace TypeOffice TypeOffice StyleTypical SFCirculationCurrentFutureComments FACILITIES *Audio-Visual Needs Facilities/Equipment Analyst 1 0 OFF1 PO C 144 1.25 180 0 Close proximity to crew M & O Technician 1 0 OFF1 WS E 64 1.35 86 0 Crew Room Setup Maintenance II 1 0 OFF1 WS G 25 1.35 34 0 Crew Room Setup Maintenance I 2 1 OFF1 WS G 25 1.35 68 34 Crew Room Setup Total Personnel for Dept:5 1 Total Office SF for Dept:368 34 SF *See attached office standards for more information Support Space CurrentFutureSpace TypeOffice TypeOffice StyleTypical SFCirculationCurrentFutureComments Copier / Fax Area 0 1 OFF1 50 1.35 0 68 *Centralized w/ all Functional Groups File & Library 0 1 OFF1 100 1.50 0 150 Supply Storage 0 1 OFF1 80 1.35 0 108 *Centralized w/ all Functional Groups Misc. Crew Room Space 0 1 OFF1 50 1.35 0 68 Shop Area General Shop 1 0 SH 500 1.50 750 0 Warehouse/Storage Paint Storage 0 1 WH 150 1.60 0 240 Tool Storage 0 1 WH 150 1.60 0 240 Surplus Storage 1 0 WH 250 1.60 400 0 Multi-Purpose Room 0 0 OFF1 0 1.25 0 0 * See Common Areas Conference Rooms 0 0 OFF1 0 1.25 0 0 * See Common Areas Locker Room 0 0 OFF-P 0 1.25 0 0 * See Common Areas Shower Room 0 0 OFF-P 0 1.25 0 0 * See Common Areas Total Support Space SF for Dept:1,150 873 SF Net Area: Net Area: 401 2,023 Corporate Yard Needs Assessment & Conceptual Master Plan DRAFT Gillis + Panichapan Architects, Inc. Data Valid as of 12/6/2019 Needs Assessment - Conceptual Master Plan 8 of 18 FACILITIES City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 24 of 67 DRAFTTHREESPACE REQUIREMENTS 239 Project: Client:City of La Quinta Functional Group Head:Alfred Berumen FACILITIES Corporate Yard Needs Assessment & Conceptual Master Plan DRAFT Exterior Parking CurrentFutureSpace TypeTypical SFCirculationCurrentFutureComments Employees 5 1 EX 200 2.25 2250 450 * See Fleet Parking Visitors 1 0 EX 200 2.25 450 0 1 visitor per 10 employees Total Exterior Parking 2,700 450 SF TOTAL AREA REQUIRED FOR FACILITIES:4,218 1,357 SF LEGEND A =17'-6" X 14' B =Not Used C =12' X 12' D =12' X 10' E =8' X 8' F =8' X 5' G =5' X 5' 5,574 Net Area: 3,150 Gillis + Panichapan Architects, Inc. Data Valid as of 12/6/2019 Needs Assessment - Conceptual Master Plan 9 of 18 FACILITIES City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 25 of 67 DRAFT SPACE REQUIREMENTS THREE 240 Project: Client:City of La Quinta Functional Group Head:Dianne Hanson PARKS/LANDSCAPE Job Title CurrentFutureSpace TypeOffice TypeOffice StyleTypical SFCirculationCurrentFutureComments PARKS/LANDSCAPE *Audio-Visual Needs Parks/Landscape Analyst 1 0 OFF1 PO C 144 1.25 180 0 Close proximity to crew Foreman 1 0 OFF1 WS E 64 1.35 86 0 Crew Room Setup Parks Worker 1 0 OFF1 WS G 25 1.35 34 0 Crew Room Setup Maintenance II 1 0 OFF1 WS G 25 1.35 34 0 Crew Room Setup Maintenance I 2 1 OFF1 WS G 25 1.35 68 34 Crew Room Setup Total Personnel for Dept:6 1 Total Office SF for Dept:401 34 SF *See attached office standards for more information Support Space CurrentFutureSpace TypeTypical SFCirculationCurrentFutureComments Copier / Fax Area 0 1 OFF1 50 1.35 0 68 *Centralized w/ all Functional Groups File & Library 0 1 OFF1 100 1.50 0 150 Supply Storage 0 1 OFF1 80 1.35 0 108 *Centralized w/ all Functional Groups Misc. Crew Room Space 0 1 OFF1 50 1.35 0 68 Shop Area General Shop 0 1 SH 200 1.50 0 300 Warehouse Paint Storage 0 1 WH 150 1.60 0 240 Tool Storage 0 1 WH 150 1.60 0 240 Laydown Area 0 0 EX 0 1.25 0 0 * See Site Areas Multi-Purpose Room 0 0 OFF1 0 1.25 0 0 * See Common Areas Conference Rooms 0 0 OFF1 0 1.25 0 0 * See Common Areas Locker Room 0 0 OFF-P 0 1.25 0 0 * See Common Areas Shower Room 0 0 OFF-P 0 1.25 0 0 * See Common Areas Total Support Space SF for Dept:0 1,173 SF Corporate Yard Needs Assessment & Conceptual Master Plan DRAFT 435 1,173 Net Area: Net Area: Gillis + Panichapan Architects, Inc. Data Valid as of 12/6/2019 Needs Assessment - Conceptual Master Plan 10 of 18 PARKS/LANDSCAPE City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 26 of 67 DRAFTTHREESPACE REQUIREMENTS 241 Project: Client:City of La Quinta Functional Group Head:Dianne Hanson PARKS/LANDSCAPE Corporate Yard Needs Assessment & Conceptual Master Plan DRAFT Exterior Parking CurrentFutureSpace TypeTypical SFCirculationCurrentFutureComments Employees 6 1 EX 200 2.25 2,700 450 * See Fleet Parking Visitors 1 0 EX 200 2.25 450 0 1 visitor per 10 employees Total Exterior Parking 3,150 450 SF TOTAL AREA REQUIRED FOR PARKS/LANDSCAPE:3,551 1,657 SF LEGEND A =17'-6" X 14' B =Not Used C =12' X 12' D =12' X 10' E =8' X 8' F =8' X 5' G =5' X 5' 5,208 3,600 Net Area: Gillis + Panichapan Architects, Inc. Data Valid as of 12/6/2019 Needs Assessment - Conceptual Master Plan 11 of 18 PARKS/LANDSCAPE City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 27 of 67 DRAFT SPACE REQUIREMENTS THREE 242 Project: Client:City of La Quinta Functional Group Head:James Lindsey STREETS Job Title CurrentFutureSpace TypeOffice TypeOffice StyleTypical SFCirculationCurrentFutureComments STREETS *Audio-Visual Needs Streets Analyst 1 0 OFF1 PO C 144 1.25 180 0 Close proximity to crew Foreman 1 0 OFF1 WS E 64 1.35 86 0 Crew Room Setup Maintenance II 2 0 OFF1 WS G 25 1.35 68 0 Crew Room Setup Maintenance I 2 2 OFF1 WS G 25 1.35 68 68 Crew Room Setup Total Personnel for Dept:6 2 Total Office SF for Dept:401 68 SF *See attached office standards for more information Support Space CurrentFutureSpace TypeOffice TypeOffice StyleTypical SFCirculationCurrentFutureComments Copier / Fax Area 1 0 OFF1 50 1.35 68 0 *Centralized w/ all Functional Groups File & Library 1 0 OFF1 100 1.50 150 0 Supply Storage 1 0 OFF1 80 1.35 108 0 *Centralized w/ all Functional Groups Misc. Crew Room Space 0 1 OFF1 50 1.35 0 68 Shop Area General Shop 1 0 SH 400 1.50 600 0 Signage Shop 1 0 SH 400 1.50 600 0 Warehouse Paint Storage 1 0 WH 150 1.60 240 0 Tool Storage 1 0 WH 150 1.60 240 0 Storage 1 0 WH 250 1.60 400 0 Laydown Area 0 0 EX 0 1.25 0 0 * See Site Areas Multi-Purpose Room 0 0 OFF1 0 1.25 0 0 * See Common Areas Conference Rooms 0 0 OFF1 0 1.25 0 0 * See Common Areas Locker Room 0 0 OFF-P 0 1.25 0 0 * See Common Areas Shower Room 0 0 OFF-P 0 1.25 0 0 * See Common Areas Total Support Space SF for Dept:2,406 68 SF Corporate Yard Needs Assessment & Conceptual Master Plan DRAFT Net Area: Net Area: 469 2,473 Gillis + Panichapan Architects, Inc. Data Valid as of 12/6/2019 Needs Assessment - Conceptual Master Plan 12 of 18 STREETS City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 28 of 67 DRAFTTHREESPACE REQUIREMENTS 243 Project: Client:City of La Quinta Functional Group Head:James Lindsey Summary Validation Form Listing by Department Corporate Yard Needs Assessment & Conceptual Master Plan DRAFT Exterior Parking CurrentFutureSpace TypeTypical SFCirculationCurrentFutureComments Employees 6 2 EX 200 2.25 2,700 900 * See Fleet Parking Visitors 1 0 EX 200 2.25 450 0 1 visitor per 10 employees Total Exterior Parking 3,150 900 SF TOTAL AREA REQUIRED FOR STREETS:5,957 1,035 SF LEGEND A =17'-6" X 14' B =Not Used C =12' X 12' D =12' X 10' E =8' X 8' F =8' X 5' G =5' X 5' 6,992 4,050 Net Area: Gillis + Panichapan Architects, Inc. Data Valid as of 12/6/2019 Needs Assessment - Conceptual Master Plan 13 of 18 STREETS City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 29 of 67 DRAFT SPACE REQUIREMENTS THREE 244 Project: Client:City of La Quinta Functional Group Head: TRAFFIC Job Title CurrentFutureSpace TypeOffice TypeOffice StyleTypical SFCirculationCurrentFutureComments TRAFFIC *Audio-Visual Needs Traffic Analyst 0 1 OFF1 PO C 144 1.25 0 180 Close proximity to crew Traffic Signal Supervisor 0 1 OFF1 WS E 64 1.35 0 86 Crew Room Setup Signal Technican II 0 1 OFF1 WS F 40 1.25 0 50 Crew Room Setup Technician 0 2 OFF1 WS F 40 1.25 0 100 Crew Room Setup Total Personnel for Dept:0 5 Total Office SF for Dept:0 416 SF *See attached office standards for more information Support Space CurrentFutureSpace TypeOffice TypeOffice StyleTypical SFCirculationCurrentFutureComments Copier / Fax Area 0 1 OFF1 50 1.35 0 68 *Centralized w/ all Functional Groups File & Library 0 1 OFF1 25 1.50 0 38 Supply Storage 0 1 OFF1 25 1.35 0 34 *Centralized w/ all Functional Groups Misc. Crew Room Space 0 1 OFF1 50 1.35 0 68 Shop Area Traffic/Electrical Shop 0 1 SH 400 1.50 0 600 *Climate Control Warehouse Storage 1 0 WH 500 1.60 800 0 Secure area Multi-Purpose Room 0 0 OFF1 0 1.25 0 0 * See Common Areas Conference Rooms 0 0 OFF1 0 1.25 0 0 * See Common Areas Locker Room 0 0 OFF-P 0 1.25 0 0 * See Common Areas Shower Room 0 0 OFF-P 0 1.25 0 0 * See Common Areas Total Support Space SF for Dept:800 806 SF 416 Net Area: Net Area: 1,606 Summary Validation Form Listing by Department Corporate Yard Needs Assessment & Conceptual Master Plan DRAFT Gillis + Panichapan Architects, Inc. Data Valid as of 12/6/2019 Needs Assessment - Conceptual Master Plan 14 of 18 TRAFFIC City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 30 of 67 DRAFTTHREESPACE REQUIREMENTS 245 Project: Client:City of La Quinta Functional Group Head: TRAFFIC Summary Validation Form Listing by Department Corporate Yard Needs Assessment & Conceptual Master Plan DRAFT Exterior Parking CurrentFutureSpace TypeTypical SFCirculationCurrentFutureComments Employees 0 5 EX 200 2.25 0 2,250 Visitors 0 1 EX 200 2.25 0 450 Total Exterior Parking 0 2,700 SF TOTAL AREA REQUIRED FOR STREETS:800 3,923 SF LEGEND A =17'-6" X 14' B =Not Used C =12' X 12' D =12' X 10' E =8' X 8' F =8' X 5' G =5' X 5' 2,700 Net Area: 4,723 Gillis + Panichapan Architects, Inc. Data Valid as of 12/6/2019 Needs Assessment - Conceptual Master Plan 15 of 18 TRAFFIC City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 31 of 67 DRAFT SPACE REQUIREMENTS THREE 246 Project: Client:City of La Quinta COMMON AREAS Area:CurrentFutureSpace TypeTyp. SFCirculationCurrentFutureComments Lobby Area 1 0 OFF2 100 1.50 150 0 Mail Room 0 1 OFF1 50 1.25 0 63 IT Server Room 0 1 OFF2 120 1.35 0 162 Copier/Supply Room 0 0 OFF1 0 1.50 0 0 See Functional Groups Multi-Purpose/Lunch Room 1 0 OFF2 650 1.25 813 0 24 SF per person x 28 people- Backup EOC Multi-Purpose/Lunch Room- Storage 0 1 OFF1 100 1.35 0 135 ADA Public Restroom 1 1 OFF-P 80 1.25 100 100 Men 0 3 OFF-P 80 1.25 0 300 Women 0 3 OFF-P 80 1.25 0 300 Locker Room 0 36 OFF1 10 1.35 0 486 10 sf per person - 28 people plus 30%; M=30, W=6 Shower Room 0 4 OFF-P 80 1.25 0 400 M = 3, W = 1 Laundry (Washer/Dryer)0 1 OFF1 120 1.25 0 150 Clean Uniform 0 1 OFF1 30 1.35 0 41 Soil Uniform 0 1 OFF1 10 1.35 0 14 Conference Rooms 0 Conference Room - 4 people 0 0 OFF1 144 1.35 0 0 12' x 12' Conference Room - 8 people 0 0 OFF2 228 1.35 0 0 12' x 19' Conference Room - 12 people 1 0 OFF2 325 1.35 439 0 13' x 25'- Audio-Visual Needs Conference Room - 16 people 0 0 OFF2 450 1.35 0 0 15' x 30' Pantry 1 0 OFF-P 150 1.50 225 0 Vending Room 1 0 OFF-P 50 1.50 75 0 Outdoor Lunch Area/Patio 0 1 CC 200 1.50 0 300 Ice Machine 1 0 CC 50 1.35 68 0 Drinking Fountain 0 1 OFF-P 50 1.35 0 68 Janitor Closet 0 1 OFF-P 50 1.25 0 63 Fire Riser Room 0 1 SH 25 1.25 0 31 Electrical Room 0 1 SH 200 1.25 0 250 Mechanical Room 0 1 SH 200 1.25 0 250 Utility Room 0 1 SH 200 1.25 0 250 Total Common Area SF:1,869 3,361 SF Summary Validation Form Listing by Department 5,230 Net Area: Corporate Yard Needs Assessment & Conceptual Master Plan DRAFT Gillis + Panichapan Architects, Inc. Data Valid as of 12/6/2019 Needs Assessment - Conceptual Master Plan 16 of 18 COMMON AREAS City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 32 of 67 DRAFTTHREESPACE REQUIREMENTS 247 Project: Client:City of La Quinta FLEET PARKING Item Existing*Current & Future**Space TypeTypical SFCirculationExistingCurrent & FutureComments Vehicle Extra Small Vehicle 0 1 CC 100 2.25 0 225 10' x 10' Small Vehicle 66 -8 CC 200 2.25 29,700 -3,600 10' x 20' Regular Vehicle 0 8 CC 300 2.25 0 5,400 12' x 25' Medium Vehicle 10 -8 CC 420 2.25 9,450 -7,560 12' x 35' Large Vehicle 2 0 CC 540 2.25 2,430 0 12' x 45' Total SF for FLEET PARKING:78 -7 41,580 -5,760 SF *existing fleet vehicle parking spaces **based on the list & comments provided by Julie Mignogna on 9/30/19 & 10/17/19 Corporate Yard Needs Assessment & Conceptual Master Plan DRAFT 35,820 Net Area: Gillis + Panichapan Architects, Inc. Data Valid as of 12/6/2019 Needs Assessment - Conceptual Master Plan 17 of 18 FLEET VEHICLES City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 33 of 67 DRAFT SPACE REQUIREMENTS THREE 248 Project: Client:City of La Quinta SITE Item CurrentFutureSpace TypeTypical SFCirculationCurrentFutureComments Drying Bed 30'd x 30'w 4 0 CC 430 2.25 3,870 0 Material Bins Streets Concrete 1 0 CC 127 2.25 286 0 9'4"d x 13'8"w x 6'4"h Green Waste -Tree/Mulch 1 0 CC 127 2.25 286 0 9'4"d x 13'8"w x 6'4"h Mulch 1 0 CC 127 2.25 286 0 9'4"d x 13'8"w x 6'4"h Sand 1 0 CC 77 2.25 173 0 9'4"d x 8'4"w x 6'4"h Surplus 1 0 CC 46 2.25 104 0 9'4"d x 5'w x 6'4"h Lay-down Areas Parks/Landscape 0 1 EX 300 2.25 0 675 10'd x 100'w Streets 1 0 EX 300 2.25 675 0 20'd x 100'w Traffic 1 0 EX 1500 2.25 3,375 0 20'd x 100'w Trash Enclosure Trash Bins 2 0 CC 30 2.25 135 0 Recycle Bins General Recycle Bins 1 0 CC 30 2.25 68 0 MISC Cell Tower 1 0 EX 400 1.25 500 0 Propane Tank 1 0 EX 50 1.25 63 0 Emergency Generator 0 1 EX 400 1.25 0 500 Landscape Area 1 0 EX 10,000 1.00 10,000 0 Mechanical Equipments 1 0 EX 3,000 1.25 3,750 0 Electrical Equipments 1 0 EX 1,500 1.25 1,875 0 Gates 2 1 EX 200 1.25 500 250 Pedestrian Walkway 1 0 EX 5,000 1.00 5,000 0 Site Circulation 1 0 EX 12,000 1.00 12,000 0 Allowance 1 0 EX 10,000 1.00 10,000 0 52,944 1,425 SF54,369 Net Area: Corporate Yard Needs Assessment & Conceptual Master Plan DRAFT Gillis + Panichapan Architects, Inc. Data Valid as of 12/6/2019 Needs Assessment - Conceptual Master Plan 18 of 18 SITE City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 34 of 67 DRAFTTHREESPACE REQUIREMENTS 249 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 35 of 67 DRAFT SPACE REQUIREMENTS THREE SPACE REQUIREMENTS- COMPARISON TO 2008 DESIGN CRITERIA, MAINTENANCE YARD MASTER PLAN FOR THE CITY OF LA QUINTA, CALIFORNIA The 2008 Design Criteria, Maintenance Yard Master Plan, City of La Quinta, California was planned to accommodate the following operations: • Public Works Maintenance Services Divisions • Code Enforcement • Animal Control • Emergency Services • Community Services • Human Resources However, with reorganization of the City departments in October 2019, the Corporate Yard will now only accommodate the following operations: • Functional Groups- • Facilities • Parks/Landscape • Streets • Traffic Though fewer departments will be accommodated at the site, the 2008 Design Criteria only planned for 18 total employees. With the growth and projection of the City Operations in 2019, the Corporate Yard will now need to house 28 employees. An additional 10 planned employees will increase the size of the overall facility. The City operates in a way that the 2008 Design Criteria no longer supports. As multiple interviews and surveys have uncovered, the City would like separation of its Functional Groups within the Corporate Yard – separation of warehouse space, shop space and office space. The 2008 Design Criteria portrayed the operations as a continuous unit with very little division by functional group. It has been determined that this is not the ideal method of operation. For instance, foremen are no longer grouped together, rather the foreman are placed with their field workers. The office standard and model has therefore shifted to accommodate this change in operation. Each functional group has additional support space assigned to accommodate administrative and technical services; some of this program – copy/printer area and supply storage – will be consolidated. (See Space Requirement charts for a breakdown of the support spaces). Due to this operational change, the Maintenance Office/Crew square footage depicted in the 2008 Design Criteria is insufficient to accommodate the current and future needs of the City. Based on the City of La Quinta’s current operation, the 2008 Design Criteria has some programmatic items that no longer serve the City’s operations and therefore, are not accounted for in the 2019 Needs Assessment- • Wellness Center- (No longer desired, cost savings to remove from Needs Assessment) • Vehicle Maintenance Bay- (City contracts out, cost savings to continue operation as is) • Shop/Warehouse Space- (Now divided by functional group) • Fuel & Wash- (City contracts out vehicle washing, only one vehicle uses the CNG fueling station- Sweeper, no need to increase fuel positions or fuel island based on current/future operation) • Other Canopy Covered Areas- (Now included in lay-down areas and functional groups’ storage/ warehouse space) • Vehicle/Equipment Parking- (Planned for 63 fleet vehicles vs. 71 fleet vehicles needed now) • Employee/Visitor Parking- (Planned for 49 employee/visitor vs. 32 employee/visitor parking needed now) • Bunkers- (Planned for too many material types- 11 bunkers vs. 5 bunkers) • Yard Storage/Lay-down Area- (too small) • Dumpsters/Staging Area- (too small) 250 FUNCTIONAL REQUIREMENTS Module A (64 square feet) Module B (120 square feet) workstation A 8'-0"8'-0"Modular Partition 12'-0"City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 36 of 67 DRAFTTHREESPACE REQUIREMENTS • Container Storage- (to be moved to Functional Groups’ Storage/Warehouse space) • Emergency Generator- (Portable, accommodated in fleet vehicle parking) • Hazmat Storage- (Removed from Needs Assessment, no longer part of operations) • Diesel Fuel Tank- (Removed from Needs Assessment, no longer part of operations) • Gasoline Tank- (Removed from Needs Assessment, no longer part of operations) SPACE STANDARDS (FUNCTIONAL REQUIREMENTS) The space allocated per job title has changed based off of current/future operation. The following is a breakdown of the 2008 Design Criteria office styles and common areas square footage as well as the 2019 Needs Assessment office styles and common areas square footage. The 2008 Design Criteria provided 4 office styles- (See below by PB Americas, Inc.) • Module A- 64 sf (Foreman) • Module B- 120 sf (Clerk/Reception) • Module C- 168 sf (Not Used) • Module D- 224 sf (Manager) There is no office style space allocated for the field workers. The 2008 Design Criteria will provide the following additional spaces- • Conference Rooms • 8 person- 216 sf • Crew/Lunch Room/Training- 750 sf • Accommodate up to 35 occupants • Vending/Kitchenette- 224 sf • Laundry Room- 75 sf 251 Design Criteria Maintenance Yard Plan Page 3.2 La Quinta, California Module B (120 square feet) workstation A Modular Partition workstation B 12'-0"10'-0"Modular Partition FUNCTIONAL REQUIREMENTS Maintenance Yard Plan Design Criteria La Quinta, California Page 3.3 Module C (168 square feet) Module D (224 square feet) offfice A 14'-0"12'-0"Credenza Desk Filing Cabinet Shelving office B 18'-0" Credenza Filing Cabinet Shelving Desk12'-0"City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 37 of 67 DRAFT SPACE REQUIREMENTS THREE 252 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 38 of 67 DRAFT The 2019 Needs Assessment will provide 6 office types. Space was determined based off of operation and job title. (See Section 4 Space Standards) • Office Style A- 250 sf (Director) • Office Style B (Not Used) • Office Style C- 144 sf (Facilities/Equipment Analyst, Parks/Landscape Analyst, Streets Analyst, Traffic Analyst) • Office Style D- 120 sf (Executive Assistant) • Office Style E- 64 sf (M&O Technician, Parks/Landscape Foreman, Streets Foreman, Traffic Signal Supervisor) • Office Style F- 40 sf (Signal Technician II, Technician) • Office Style G- 25 sf (Facilities- Maintenance II & I, Parks/Landscape- Parks Worker & Maintenance II & I, Streets- Maintenance II & I) The 2019 Needs Assessment will provide the following additional spaces. (See Section 4 Space Standards) • Conference Rooms • 8 person- 228 sf • 12 person- 325 sf • Multi-Purpose/Lunch Room- 496 sf • Accommodate up to 42 occupants • Pantry- 150 sf • Vending Room- 50 sf • Ice Machine- 50 sf • Clean Uniform- 30 sf • Soiled Uniform- 10 sf SPACE REQUIREMENTSTHREE 253 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 39 of 67 DRAFT SPACE REQUIREMENTS THREE PAGE INTENTIONALLY LEFT BLANK 254 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 40 of 67 DRAFTSPACE REQUIREMENTSTHREE PAGE INTENTIONALLY LEFT BLANK 255 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 41 of 67 DRAFT SPACE STANDARDS FOUR SPACE STANDARDS Space standards are in the form of plan diagrams found in the following section. This offers a visual guide of the current space needs respective of each Functional Group at the facilities in the form of plan layouts. This section expands on the description of the deficiencies on the current facilities from Section Two to provide individual “room” solutions in the form of office standard space plans to address and provide a visual reference to the needs of individual staff and common area space layouts. Standard space standard plans were developed to respond directly to the current and future needs of the facilities. In conjunction with industry standards for office layouts, these standardized layouts provided are based on interviews, discussions, observations, and workshops with staff and personnel. Each workstation and space layout is based specifically on what is needed to optimize work flow and interconnectivity for the organization. Using the information gathered we attempted to standardize the specific areas based on the future needs of the department and future growth. These plans are subject to change based on the on-going development of the design and additional changes requested by the city. Depicted in this section, are typical office layouts representing the size and type of space needed for the staff to perform daily work activities. The standard spaces take into consideration necessary furniture and equipment needed by the staff and to project the required space needed. TYPICAL SPACE STANDARDS: • Office (private and workstation) • Conference Rooms • Multi-Purpose/Training/Lunch Room 256 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 42 of 67 DRAFTFOURSPACE STANDARDS LEGEND/EXAMPLE scale- 1/8” = 1’-0 257 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 43 of 67 DRAFT scale- 1/8” = 1’-0 SPACE STANDARDS FOUR OFFICE STYLE- A/C 258 OFFICE STYLE- D-F City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 44 of 67 DRAFTFOURSPACE STANDARDS scale- 1/8” = 1’-0 259 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 45 of 67 DRAFT SPACE STANDARDS FOUR OFFICE STYLE- G/H scale- 1/8” = 1’-0 260 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 46 of 67 DRAFTFOURSPACE STANDARDS MULTI-PURPOSE ROOM- I scale- 1/16” = 1’-0 261 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 47 of 67 DRAFT SPACE STANDARDS FOUR WAREHOUSE/SHOP SUPPORT AREAS TRAFFIC TRAFFIC RESTROOMS, SHOWERS, LOCKERS & SUPPORT AREAS OFFICE AREA PARKS/LANDSCAPE PARKS/LANDSCAPE COMMON AREAS OFFICE AREA OFFICE AREA FACILITIES FACILITIES OFFICE AREA STREETS STREETS WAREHOUSE/SHOP SUPPORT AREAS WAREHOUSE/SHOP SUPPORT AREAS WAREHOUSE/SHOP SUPPORT AREAS OFFICE AREA PUBLIC WORKS BUILDING SUPPORT AREAS CONFERENCE ROOMS & SUPPORT SPACES MULTI-PURPOSE/LUNCH & SUPPORT SPACES EMPLOYEES/VISITOR PARKING FLEET VEHICLE PARKING PATIO SPACE ADJACENCIES DIAGRAM LOBBY ADA RR 262 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 48 of 67 DRAFTFOURSPACE STANDARDS SPACE ADJACENCIES DIAGRAMS OFFICE SUPPORT AREAS ANALYST FOREMAN FIELD WORKERS FIELD WORKERS PARKS/LANDSCAPE WAREHOUSE/SHOP SUPPORT AREAS OFFICE SUPPORT AREAS ANALYST FOREMAN FIELD WORKERS FIELD WORKERS FACILITIES WAREHOUSE/SHOP SUPPORT AREAS WH/SHOP WH/SHOP PUBLIC WORKS OFFICE SUPPORT AREAS DIRECTOR EXECUTIVE ASSISTANT 263 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 49 of 67 DRAFT SPACE STANDARDS FOUR OFFICE SUPPORT AREAS ANALYST FOREMAN TECHNICIANS TRAFFIC WAREHOUSE/SHOP SUPPORT AREAS OFFICE SUPPORT AREAS ANALYST FOREMAN FIELD WORKERS FIELD WORKERS STREETS WAREHOUSE/SHOP SUPPORT AREAS WH/SHOP SPACE ADJACENCIES DIAGRAMS 264 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 50 of 67 DRAFTFOURSPACE STANDARDS SPACE ADJACENCIES DIAGRAM LOBBY ADA RR MEN’S RESTROOM LOCKERS IT SERVER F.R. ELECTRICAL MECHANICAL UTILITY SHOWER SOILED CLEAN D.F. WOMEN’S RESTROOM J.C. COPY/ MAIL CONFERENCE RM (8) CONFERENCE RM (12) MULTI-PURPOSE/LUNCH PATIO PANTRYICE VENDING COMMON AREAS 265 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 51 of 67 DRAFT PAGE INTENTIONALLY LEFT BLANK SPACE STANDARDS FOUR 266 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 52 of 67 DRAFT PAGE INTENTIONALLY LEFT BLANK FOUR SPACE STANDARDS 267 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 53 of 67 DRAFT OTHER CONSIDERATIONS FIVE OTHER CONSIDERATIONS During the assessment and programming of the existing site for the City of La Quinta Corporate Yard, Gillis and Panichapan Architects investigated the feasibility of adding additional pickle ball courts within the 10-acre site shared by the Maintenance Facility. The community expressed a desire for eight pickle ball courts. Any additional park amenities would require additional parking; therefore, Gillis and Panichapan Architects, Inc. also looked into the feasibility of adding additional parking. Through investigation, Gillis and Panichapan Architects determined the ideal location of the proposed pickle balls court. The criteria for selection included the following: • Proximity to existing courts • Proximity to existing seating areas • Usable park space • Feasibility of increased parking The proposed location of the additional pickle ball courts is located near the existing pickle ball courts and adjacent to the seating area in the park. Pickle ball is a social sport; proximity to the other courts was crucial in our selection as well as the proximity to any existing seating areas. The proposed location, also leaves a large swath of land intact. This allows the park greater flexibility in program. Due to the increase in pickle ball courts, the existing under-served parking was adjusted to include 14 new parking stalls. The placement of the parking allows the existing canopy shading the dog park entry to remain undisturbed and utilized space that was underused prior to this configuration. Please see the following page for the proposed pickle ball and parking layout. * The City plans to engage an in-depth analysis of the current park and its amenities. 268 STOPSTOPSIGNALSIGNALAHEADAHEADFRANCIS HACK LANEAVENIDA BERMUDAS52ND AVENUE DEACON DRIVE WESTFIRE STATION EXISTING ADMIN BUILDING (~2,160 SF) EXISTING SHOP & STORAGE (~2,360 SF) EXISTING EMT BUILDING (~5,610 SF) EXISTING TOOL STORAGE (~320 SF) EXISTING STORAGE (~1,840 SF) CELL TOWER 24 9 4 6 7 8 9 7 9 4 EXISTING PAINT STORAGE (~112 SF) EXISTING MATERIAL BIN STORAGE (~550 SF) EXISTING DRYING BED (~1,800 SF) OVERALL CAMPUS PLAN Scale : 1" = 100'-0" City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 54 of 67 DRAFTFIVEOTHER CONSIDERATIONS scale- n.t.s.PROPOSED PICKLE BALL COURT LOCATION N 1 1 2 2 PROPOSED PICKLE BALL COURTS LOCATION PROPOSED PARKING- 14 NEW STALLS 269 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 55 of 67 DRAFT OTHER CONSIDERATIONS FIVE PAGE INTENTIONALLY LEFT BLANK 270 FACILITIES WAREHOUSE- PAINT STORAGE 150 SF P/L WAREHOUSE- PAINT STORAGE 150 SF ST WAREHOUSE- PAINT STORAGE 150 SF PAINT STORAGE- LOCATED ON SITE PLAN 177'-0" 72'-0"11'-6"71'-0"LEGEND: COMMON AREAS PUBLIC WORKS FACILITIES PARKS/LANDSCAPE STREETS TRAFFIC * PAINT STORAGE LOCATION- SHOWN ON SITE PLAN GENERAL NOTES: TOTAL BUILDING AREA:12500 SF FUNCTIONAL GROUP AREA BREAKDOWN*- TRAFFIC CONTROL AREA:1399 SF FACILITIES AREA:1464 SF PARKS/LANDSCAPE AREA:1064 SF STREETS AREA:1704 SF * OFFICE AREA AND WAREHOUSE/SHOP INCLUDED Gillis+Panichapan Architects, Inc. This document and the structure depicted herein are the copyrighted property of, and may not be reproduced in any form without express written permission of, Gillis+Panichapan Architects, Inc. All Rights ReservedC JOB NO.: 3910DRAWN BY: STAFFCHECKED BY: LPSCALE: FAX (714) 668-4265 SUITE G-205 TEL (714) 668-42602900 BRISTOL STREET COSTA MESA CALIFORNIA 92626Gillis + Panichapan Architects, Inc.architectureplanninginteriorORPORATE YARDDATE: 10/29/19PROGRESSDRAWINGSTY OF LA QUINTADATE: DATE:DATE:OCK DIAGRAM- PROPOSEDCity of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 56 of 67 DRAFT SUMMARY The following block diagram conveys space adjacency depicting the possible spatial configuration of each individual functional group. These diagrams are based on the combination of office standard diagrams and the space needs validation assessment data charts depicted in the previous sections. Although similar to reading a floor plan, these are not meant to be viewed as such. Unlike floor plans space adjacency diagrams offer no information and/or limitations regarding egress requirements, site, structure, or infrastructure that would be typically addressed in a floor plan. The individual required spaces are depicted to scale to show their relative size and their preferred adjacencies and are subject to change once the conditions just mentioned are factored in further design development. The main goal of the block diagram is to provide a scaled guide to depict the necessary and preferred adjacencies between required spaces. On top of providing an organization structure, they provide a visual guide on the quantity, size and scope of each individual functional group. This serves mainly as a placeholder for each functional group to enable them to quantify their individual overall spatial footprints. BLOCK DIAGRAMSSIX 271 FACILITIESWAREHOUSE-PAINT STORAGE150 SFP/LWAREHOUSE-PAINT STORAGE150 SFSTWAREHOUSE-PAINT STORAGE150 SFPAINT STORAGE- LOCATED ON SITE PLAN177'-0"72'-0"105'-0"72'-0"11'-6"71'-0"LEGEND:COMMON APUBLIC WOFACILITIESPARKS/LANSTREETSTRAFFIC* PAINT STORAGE LOGENERAL NOTES:TOTAL BUILDING ARFUNCTIONAL GROUPTRAFFIC CONTROL AFACILITIES AREA:PARKS/LANDSCAPE STREETS AREA:* OFFICE AREA AND 01A-1.4BLOCK DIAGRAM- PROPOSEDScale : 1/16" = 1'-0"0' 8'SCALE: 1/16" = 1'-0"16'16'CORPORATCITY OF LA-1.4SWWNWS E E NESNBLOCK DIAGRAMWAREHOUSE/SHOPTRAFFIC123915 SFWAREHOUSE/SHOPFACILITIES122960SFLOCKER/SHOWERRESTROOM1171,340 SFSOILED ROOMCLEAN/120130 SFLAUNDRY121130 SFJ.C.11850 SFROOMELEC. 116200 SFROOMMECH.115200 SFROOMUTILITY114195 SFPANTRY113220 SFCREW RM.TRAFFIC124340 SFANALYSTTRAFFIC125144 SFANALYSTFACILITIES127144 SFCREW RM.FACILITIES126360 SFOFFICEEX. ASST.100120 SFAREALOBBY101105 SFROOMCONF.128325 SFRESTROOMADA PUBLIC12980 SFAREACOPY/SUPPLY103455 SFDIRECTORDEPUTY 102250 SFROOMMULTI-PURPOSE105760 SFROOMIT SERVER104115 SFWAREHOUSE/SHOPPARKS/LANDSCAPE112560 SFWAREHOUSE/SHOPSTREETS1111,200 SFCREW RM.PARKS/L107360 SFANALYSTPARKS/L108144 SFANALYSTSTREETS110144 SFCREW RM.STREETS109360 SFSTORAGEMULTI-PURPOSE106195 SFPATIOOUTDOOR131200ICE AREAVENDING/119120 SFCORRIDOR130LEGEND:COMMON APUBLIC WOFACILITIESPARKS/LANSTREETSTRAFFIC* PAINT STORAGE LOGENERAL NOTES:TOTAL BUILDING ARFUNCTIONAL GROUPTRAFFIC CONTROL AFACILITIES AREA:PARKS/LANDSCAPE STREETS AREA:* OFFICE AREA AND 01A-1.4BLOCK DIAGRAM- PROPOSEDScale : 1/16" = 1'-0"FACILITIES WAREHOUSE- PAINT STORAGE 150 SF P/L WAREHOUSE- PAINT STORAGE 150 SF PAINT STORAGE- LOCATED O 177'-0" 105'-0"72'-0" BLOCK DIAGRAM- PROPOSED Scale : 1/16" = 1'-0" 0' 8' SCALE: 1/16" = 1'-0" 16'32' City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 57 of 67 DRAFT SIXBLOCK DIAGRAMS BLOCK DIAGRAMS 272 6'-0" KEY NOTES: EMPLOYEE/VISITOR PARKING NEEDS: 32 EXISTING PROVIDED:37 01 PROPOSED DISTRICT VEHICLE PARKING: 71 ACTUAL PROVIDED:72 02 03 04 05 06 PROPOSED ACCESS ROAD PROPOSED VISITOR/HANDICAP PARKING: 21 PROPOSED LAYDOWN AREA- TRAFFIC 1500 SF FUTURE- 2040 SF TOTAL-3540 SF PROPOSED LAYDOWN AREA- FACILITIES 300 SF FUTURE-350 SF TOTAL-650 SF 07 08 PROPOSED ADDITIONAL PAINT STORAGE PROPOSED LAYDOWN AREA- PARKS/L 300 SF FUTURE-350 SF TOTAL-650 SF 09 PROPOSED CANOPY FOR MATERIAL BINS 10 EXISTING CELL TOWER TO REMAIN 11 PROPOSED NO PARKING SPACE- EMERGENCY ACCESS BACK-UP AREA LEGEND: PROPOSED ADDITIONAL FLEET VEHICLE PARKING 10'X20' 4 12'X25'9 TOTAL 13 (4,800 SF) PARKING COUNT PROPOSED LAYDOWN AREA 2100 SF # FURTURE LAYDOWN AREA- 2740 SF PROPOSED RE-STRIPED FLEET VEHICLE PARKING: 10'X20' 14 (3,400 SF) PROPOSED NO PARKING SPACE PROPOSED COVERED CANOPY 2555 SF CANOPY FOR FLEET VEHICLES 4380 SF Gillis+P This docum depicted h property o reproduce express wri Gillis+Pani All RighCarchitectureplanning interiorPROGRESSDEACON DRIVE WESTCity of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 58 of 67 DRAFTSITE DIAGRAMSSEVEN SUMMARY The following site block diagrams depict a proposed optimal layout of each functional group facility in the context of the existing site conveying both the administrative and operations side of the facility. This provides a potential site layout based on the space needs identified from the block diagrams. Organizing this information into the site diagram provides the City with an organizational spine for a future design scheme and master plan to future improvements of the City of La Quinta Corporate Yard. KEY ADVANTAGES TO CONSIDER: • A CLEAN SLATE FOR OPTIMAL PLANNING. A campus can be planned optimally for growth, flexibility, and evolution decades into the future aligned with predictions, aspirations, and goals of the City. This new facility would be updated to all current energy and building codes. • PHASING AND EFFICIENCY OF WORK FLOW. Start the construction at a separate part of the site to provide some level of business continuity. Move everyone into the new facility while the rest of the program is developed. • MULTIPLE ACCESS POINTS. Efficiency of site circulation requires multiple points of entry and exit. Creating a new access road to the East would allow opportunity for an efficient system of circulation for Operations. ISSUES THAT REMAIN: • SITE INFRASTRUCTURE: Further evaluation is needed regarding how site infrastructure would be impacted in terms of access and costs. Existing electrical, water, sanitary, vehicular and equipment access will play a role in the costs and feasibility of reconfiguring the site. • COVERED CANOPY FOR FLEET VEHICLES: The City needs to determine if all fleet vehicle should be covered or not. Due to the climate, UV protection is desirable. However, the cost of infrastructure and the need for the pedestrian access bridge must be analyzed prior to decision making. If the City determines that the pedestrian access bridge is required, the covered canopies for the fleet vehicles conflict and could not be used. • PEDESTRIAN ACCESS TO PARK: GPa has determined the best placement for the pedestrian accessway along the north side of the Corporate Yard. This location minimizes impact on the existing infrastructure and fleet vehicle parking requirements. However, though impact is minimal it is important to note that the Corporate Yard loses a portion of its laydown area, ~500sf. The City must decide if losing the laydown area square footage outweighs the possible benefit of adding a pedestrian accessway from the existing employee/visitor parking area. Also, the pedestrian accessway reduces the number of 12’x25’ parking stalls from 9 to 8. The City will need to determine if the loss of this parking spot is acceptable. • ENTITLEMENT AND COMMUNITY IMPACT. Consideration of time and cost for getting a campus of this size reviewed and approved through the entitlement process. The reconfigured site should minimize impacts to the community and the environment. 273 32 9 5 6 7 8 9 7 9 4 9 4 VAN20'-0"~45'-0"10'-0" 26'-0" 25'-0"12'-0"7 10'-0"20'-0"~35'-0"14 10'-0"20'-0"01 A-1.3 CORPORATE YARD SITE PLAN- PROPOSED PROPOSED BUILDING 12,500SF 10 09 07 06 05 01 08 02 0' 20' 60' SCALE: 1" = 60'-0" 03 04 FRANCIS HACK LANE DEACON DRIVE WEST11 E - SHOWN ON SITE PLAN 12500 SF BREAKDOWN*- 1399 SF 1464 SF 1064 SF 1704 SF OUSE/SHOP INCLUDED Gillis+Panichapan Architects, Inc. This document and the structure depicted herein are the copyrighted property of, and may not be reproduced in any form without express written permission of, Gillis+Panichapan Architects, Inc. All Rights ReservedC JOB NO.: 3910DRAWN BY: STAFFCHECKED BY: LPSCALE: FAX (714) 668-4265 SUITE G-205 TEL (714) 668-42602900 BRISTOL STREET COSTA MESA CALIFORNIA 92626Gillis + Panichapan Architects, Inc.architectureplanninginteriorCORPORATE YARDDATE: 10/29/19PROGRESSDRAWINGSCITY OF LA QUINTADATE: DATE:DATE:A-1.4SWWNWSEENES N BLOCK DIAGRAM- PROPOSED01 A-1.3 CORPORATE YARD SITE PLAN- PR 0' 16' 32' SCALE: 1/32" = 1'-0" 64' City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 59 of 67 DRAFT SEVENSITE DIAGRAMS SITE DIAGRAM- OPTION 1 274 32 9 5 6 7 8 9 7 9 4 8 4 VAN20'-0"~45'-0"10'-0" 26'-0" 25'-0"12'-0"14 7 10'-0"20'-0"~35'-0"01 A-1.3 CORPORATE YARD SITE PLAN- PROPOSED PROPOSED BUILDING 12,500SF 10 09 07 06 05 01 08 02 0' 20' 60' SCALE: 1" = 60'-0" 03 04 FRANCIS HACK LANE DEACON DRIVE WEST11 12 01 A-1.3 CORPORATE YARD SITE PLAN- PROPOSED 0' 16' 32' SCALE: 1/32" = 1'-0" 64' FACILITIES WAREHOUSE- PAINT STORAGE 150 SF P/L WAREHOUSE- PAINT STORAGE 150 SF ST WAREHOUSE- PAINT STORAGE 150 SF PAINT STORAGE- LOCATED ON SITE PLAN 177'-0" 72'-0"11'-6"71'-0"LEGEND: COMMON AREAS PUBLIC WORKS FACILITIES PARKS/LANDSCAPE STREETS TRAFFIC * PAINT STORAGE LOCATION- SHOWN ON SITE PLAN GENERAL NOTES: TOTAL BUILDING AREA:12500 SF FUNCTIONAL GROUP AREA BREAKDOWN*- TRAFFIC CONTROL AREA:1399 SF FACILITIES AREA:1464 SF PARKS/LANDSCAPE AREA:1064 SF STREETS AREA:1704 SF * OFFICE AREA AND WAREHOUSE/SHOP INCLUDED Gillis+Panichapan Archit This document and the struc depicted herein are the cop property of, and may not be reproduced in any form with express written permission of Gillis+Panichapan Architect All Rights ReservedC JOB NO.: 3910DRAWN BY: STAFFGillis + Panichapan Architects, Inc.architectureplanninginteriorCORPORATE YARDDATE: 10/29/19PROGRESSDRAWINGSCITY OF LA QUINTADATE: A-1.4SWWNWSEENES N BLOCK DIAGRAM- PROPOSED0' 8' SCALE: 1/16" = 1'-0" 16'16' City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 60 of 67 DRAFTSITE DIAGRAMSSEVEN SITE DIAGRAM- OPTION 2 275 ORATE YARD SITE PLAN- PROPOSED 6' 32' /32" = 1'-0" 64' 32 9 5 6 7 8 9 9 4 8 4 VAN20'-0"~45'-0"10'-0" 25'-0"12'-0"14 7 10'-0~35'-0"01 A-1.3 CORPORATE YARD SITE PLAN- PROPOSED PROPOSED BUILDING 12,500SF 10 09 07 06 05 01 08 02 0' 20' 60' SCALE: 1" = 60'-0" 03 FRANCIS HACK LANE 11 E - SHOWN ON SITE PLAN 12500 SF BREAKDOWN*- 1399 SF 1464 SF 1064 SF 1704 SF OUSE/SHOP INCLUDED Gillis+Panichapan Architects, Inc. This document and the structure depicted herein are the copyrighted property of, and may not be reproduced in any form without express written permission of, Gillis+Panichapan Architects, Inc. All Rights ReservedC JOB NO.: 3910DRAWN BY: STAFFCHECKED BY: LPSCALE: FAX (714) 668-4265 SUITE G-205 TEL (714) 668-42602900 BRISTOL STREET COSTA MESA CALIFORNIA 92626Gillis + Panichapan Architects, Inc.architectureplanninginteriorCORPORATE YARDDATE: 10/29/19PROGRESSDRAWINGSCITY OF LA QUINTADATE: DATE:DATE:A-1.4SWWNWSEENES N BLOCK DIAGRAM- PROPOSEDKEY NOTES: EMPLOYEE/VISITOR PARKING NEEDS: 32 EXISTING PROVIDED:37 01 PROPOSED DISTRICT VEHICLE PARKING: 71 ACTUAL PROVIDED:71 02 03 04 05 06 PROPOSED ACCESS ROAD PROPOSED VISITOR/HANDICAP PARKING: 21 PROPOSED LAYDOWN AREA- TRAFFIC 1400SF FUTURE- 1670SF TOTAL-3070SF PROPOSED LAYDOWN AREA- FACILITIES 300SF FUTURE-350SF TOTAL-650SF 07 08 PROPOSED ADDITIONAL PAINT STORAGE PROPOSED LAYDOWN AREA- PARKS/L 300SF FUTURE-350SF TOTAL-650SF 09 PROPOSED CANOPY FOR MATERIAL BINS 10 EXISTING CELL TOWER TO REMAIN 11 PROPOSED PEDESTRIAN ACCESS 12 PROPOSED NO PARKING SPACE- EMERGENCY ACCESS BACK-UP AREA LEGEND: PROPOSED ADDITIONAL FLEET VEHICLE PARKING 10'X20' 3 12'X25' 9 Gillis+Panichapan Architects, Inc. This document and the structure depicted herein are the copyrighted property of, and may not be reproduced in any form without express written permission of, Gillis+Panichapan Architects, Inc. All Rights ReservedC FAX (714) 668-4265 SUITE G-205 TEL (714) 668-42602900 BRISTOL STREET COSTA MESA CALIFORNIA 92626Gillis + Panichapan Architects, Inc.architectureplanninginteriorPROGRESSDRAWINGSKEY NOTES: EMPLOYEE/VISITOR PARKING NEEDS: 32 EXISTING PROVIDED:37 01 PROPOSED DISTRICT VEHICLE PARKING: 71 ACTUAL PROVIDED:71 02 03 04 05 06 PROPOSED ACCESS ROAD PROPOSED VISITOR/HANDICAP PARKING: 21 PROPOSED LAYDOWN AREA- TRAFFIC 1400SF FUTURE- 1670SF TOTAL-3070SF PROPOSED LAYDOWN AREA- FACILITIES 300SF FUTURE-350SF TOTAL-650SF 07 08 PROPOSED ADDITIONAL PAINT STORAGE PROPOSED LAYDOWN AREA- PARKS/L 300SF FUTURE-350SF TOTAL-650SF 09 PROPOSED CANOPY FOR MATERIAL BINS 10 EXISTING CELL TOWER TO REMAIN 11 PROPOSED PEDESTRIAN ACCESS 12 PROPOSED NO PARKING SPACE- EMERGENCY ACCESS BACK-UP AREA LEGEND: PROPOSED ADDITIONAL FLEET VEHICLE PARKING 10'X20' 3 12'X25'9 TOTAL 12 (4,800 SF) PARKING COUNT PROPOSED LAYDOWN AREA 2100SF # FURTURE LAYDOWN AREA- 2455 SF PROPOSED RE-STRIPED FLEET VEHICLE PARKING: 10'X20' 14 (3,400 SF) PROPOSED NO PARKING SPACE PROPOSED COVERED CANOPY 2555SF Gillis+Panichapan Architects, Inc. This document and the structure depicted herein are the copyrighted property of, and may not be reproduced in any form without express written permission of, Gillis+Panichapan Architects, Inc. All Rights ReservedC JOB NO.: 3910DRAWN BY: STAFFCHECKED BY: LPSCALE: FAX (714) 668-4265 SUITE G-205 TEL (714) 668-42602900 BRISTOL STREET COSTA MESA CALIFORNIA 92626Gillis + Panichapan Architects, Inc.architectureplanninginteriorCORPORATE YARDDATE: 10/29/19PROGRESSDRAWINGSCITY OF LA QUINTADATE: DATE:DATE:A-1.3SWWNWSEENES N CORP YARD SITE PLAN- PROPOSEDCity of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 61 of 67 DRAFT SEVENSITE DIAGRAMS PEDESTRIAN ACCESS DIAGRAM 276 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 62 of 67 DRAFTEIGHTSTATEMENT OF PROBABLE COST STATEMENT OF PROBABLE COSTS A Statement of Probable Cost (SoPC) has been prepared based on the City of La Quinta Corporate Yard program requirements, conceptual block diagram, and the reconfigured site. The information contained in this document represents the approximate costs for construction based solely on this needs assessment programming. It is intended that these estimates be refined as the design process continues, however, the estimate may be relied on for planning and “order of magnitude” budgeting purposes. The estimated cost of constructing a new facility will need to be examined to develop a complete cost-benefit picture to support a more complete SoPC. GENERAL ITEMS • Programmatic SoPC is based on the needs assessment and programmatic space requirements and conceptual site analysis and plans developed by GPa. • Construction budgets are based on the City of La Quinta contracting for the completion of the complete facility and site work improvements in a continuous phase to a single General Contractor. • Construction budgets are based on State of California Prevailing Wages only and do not include Federal funding wages and requirements. • Budget excludes any costs associated with hazardous material remediation. • Budget excludes all design, construction, and commissioning fees associated with obtaining a LEED certification from the USGBC. Sustainable design practices and use of these materials are included in the budget. • Budget excludes all costs required for temporary facilities during construction such as lockers, parking, storage, and others. • • Budget excludes all site work except the covered canopies for the material bins and fleet vehicles. • Owners course of construction builders risk insurance is included within the direct costs. FIXTURES, FURNISHINGS, AND EQUIPMENT ALLOWANCES • Typical furnishings (desks, tables, chair, cabinets, and office furniture) figured for the Administrative functions are excluded from this Statement of Probable Cost. • Personnel office equipment (computers, printers, servers, copiers, scanners, and telephone equipment) is excluded and requirements will be determined by the City of La Quinta at a future date. SOME OTHER ADDITIONAL COST FACTORS ARE NOT INCLUDED IN THIS SOPC AND SHOULD BE CONSIDERED: • Possible costs associated with move coordination, business continuity, etc. • Likely additional cost of phasing construction to keep the facility running during the renovation. • This estimate is based on the assumption of a competitive bid environment at both the general contractor and subcontractor level. 277 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 63 of 67 DRAFT EIGHTSTATEMENT OF PROBABLE COST • This estimate assumes the use of prevailing wage labor rates. • The SoPC depicts current cost for this year. Escalation cost should be factor in at roughly 3% per year factored into every year beyond 2020. • Budget excludes all other related shop equipment such as tools, machinery, etc. 278 City of La Quinta La Quinta Corporate Yard Statement of Probable Cost Date: 02/07/2020 Space Type Quantity Unit Unit Cost Total 01 Office 1 $1,284,080.00 02 Office 2 $398,250.00 03 Office Plumbing $785,400.00 04 Warehouse/Shop $1,204,850.00 05 Exterior Spaces $12,000.00 06 Covered Canopy $832,800.00 Subtotal $4,517,380 Total building square footage 12500 sf $361.39 per square foot GRAND TOTAL ESTIMATE (including options listed above)$4,517,380 Summary *Please note that all site work except the covered canopies for the material bins and fleet vehicles are excluded from this Statement of Probable Cost. Gillis + Panichapan Architects, Inc. City of Long Beach Centro CHA Re-Location Page 1 of 3 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 64 of 67 DRAFTEIGHTSTATEMENT OF PROBABLE COST 279 City of La Quinta La Quinta Corporate Yard Statement of Probable Cost Date: 02/07/2020 Space Type Quantity Unit Unit Cost Total 01 OFFICE 1 (Typ. Office Space) Deputy Director 250 sf $350.00 $87,500.00 Executive Assistant 120 sf $350.00 $42,000.00 Traffic Analyst 144 sf $350.00 $50,400.00 Traffic Crew Room 340 sf $350.00 $119,000.00 Facilities Analyst 144 sf $350.00 $50,400.00 Facilities Crew Room 360 sf $350.00 $126,000.00 Copier/Supply Room 455 sf $350.00 $159,250.00 Multi-Purpose Storage Room 195 sf $320.00 $62,400.00 Parks/Landscape Analyst 144 sf $350.00 $50,400.00 Parks/Landscape Crew Room 360 sf $350.00 $126,000.00 Conference Room 325 sf $400.00 $130,000.00 Streets Analyst 144 sf $350.00 $50,400.00 Streets Crew Room 360 sf $350.00 $126,000.00 Electrical Room 200 sf $320.00 $64,000.00 Mechanical Room 200 sf $320.00 $64,000.00 Utility Room 200 sf $320.00 $64,000.00 Janitor's Closet 50 sf $420.00 $21,000.00 Clean/Soiled Room 130 sf $300.00 $39,000.00 Office Circulation 1,874 sf $320.00 $599,680.00 Sub-total $1,284,080.00 02 OFFICE 2 (Office Type 2) Lobby Area 105 sf $350.00 $36,750.00 I.T. Server Room 115 sf $500.00 $57,500.00 Multi-Purpose Room 760 sf $400.00 $304,000.00 Sub-total $398,250.00 03 OFFICE-P (Plumbing) Public Toilet Room 80 sf $420.00 $33,600.00 Restroom/Locker/Shower Area 1,340 sf $420.00 $562,800.00 Laundry Room 130 sf $420.00 $54,600.00 Vending/Ice Area 120 sf $350.00 $42,000.00 Pantry 220 sf $420.00 $92,400.00 Sub-total $785,400.00 Detail Gillis + Panichapan Architects, Inc. City of Long Beach Centro CHA Re-Location Page 2 of 3 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 65 of 67 PROJECT INTRODUCTION ONEDRAFT 280 City of La Quinta La Quinta Corporate Yard Statement of Probable Cost Date: 02/07/2020 Space Type Quantity Unit Unit Cost Total Detail 04 WAREHOUSE/SHOP Traffic Warehouse/Shop 915 sf $310.00 $283,650.00 Facilities Warehouse/Shop 960 sf $310.00 $297,600.00 Parks/Landscape Warehouse/Shop 560 sf $310.00 $173,600.00 Streets Warehouse/Shop 1,200 sf $310.00 $372,000.00 Paint Storage (150 sf X 2)300 sf $260.00 $78,000.00 Sub-total $1,204,850.00 05 EXTERIOR SPACES Outdoor Lunch Area 200 sf $60.00 $12,000.00 Sub-total $12,000.00 06 COVERED CANOPY Material Bins 2,555 sf $120.00 $306,600.00 Parking- Fleet Vehicles 4,385 sf $120.00 $526,200.00 Sub-total $832,800.00 Gillis + Panichapan Architects, Inc. City of Long Beach Centro CHA Re-Location Page 3 of 3 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.orgPage 66 of 67 DRAFTEIGHTSTATEMENT OF PROBABLE COST 281 City of La Quinta- Corporate Yard Needs Assessment Report www.gparchitects.org Page 67 of 67 DRAFT NINERECOMMENDATIONS SUMMARY AND RECOMMENDATIONS: This report, prompted by the potential reconfiguration of the current City of La Quinta Corporate Yard, offers an initial step into strategic long term planning. This facilities assessment report quantifies the programmatic needs of the City for improvements in three primary steps. Firstly, it highlighted the needs based on the deficiencies in the existing facilities, provided a data chart organizing the quantity of required spaces along with the preferred individual “space standard” layouts. Secondly, these layouts were combined and formally organized into departmental blocks. The final step culminated these blocks into an ideal diagrammatic site scheme conveying an ideal campus layout. The site plan diagram offers a primarily functional and organizational approach, and will need to be overlaid with considerations of projected costs and requirements of the City’s schedule, move coordination, along with the impact on the potential community and environment surrounding the existing site. With this report describing the needed parameters of the new facility, the following are our recommended the next steps for the progress of the potential reconfiguration of the City of La Quinta Corporate Yard: STEP 1: MASTER SITE PLAN AND FLOOR PLAN • A new master plan be would developed (refined from the site diagram in this report) to depict how the facility would be able to maximize the potential site based on the previous block diagrams completed. Topographic conditions, boundaries, views, context, setbacks, height restrictions, and easements etc. would be reviewed to determine the best positioning and areas allocated for various Functional Groups, parking, and circulation needed as it applies specifically to conditions of the site(s). Along with the site plan, the floor plans would depict space plan for typical office layouts, sizing, and groupings within the conceptual floor plan. Suggested furniture space layout for common space per functional group will be provided on the conceptual plans. STEP 2: UPDATED STATEMENT OF PROBABLE COST BASED ON MASTER SITE PLAN AND FLOOR PLAN • An updated SoPC will be developed to reflect more specific Site Conditions and proposed floor plan. This will assist in formulating an established budget to finance and plan for the continued development of the project. Once these steps are completed we believe that the City can confidently move forward and initiate the formal entitlement process for the design and construction of the City of La Quinta Corporate Yard. 282 Scale Job No. Date Appendix 11 - Landscape Basis-of-Design Ap11La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 APPENDIX 11 283 Scale Job No. Date Appendix 11 - Landscape Basis-of-Design Ap11.1La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361284 Scale Job No. Date Appendix 12 - 12-Month Electrical Utility Data Ap12La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361 APPENDIX 12 285 Scale Job No. Date Appendix 12 - 12-Month Electrical Utility Data Ap12.1La Quinta - Maintenance & Operations Center 12/12/2024 2024-0361286 AMENDMENT NO.1 TO AGREEMENT FOR CONTRACT SERVICES WITH RY+AO (CONTRACTING PARTY) This Amendment No. 1 ("Amendment 1") to Agreement for Contract Services ("Agreement") is made and entered into as of the 22nd day of January 2025 ("Effective Date") by and in between the CITY OF LA QUINTA ("City"), a California municipal corporation, and JSL Architecture, Inc., a California Corporation, d/b/a RY+AO ("Contracting Party"). RECITALS WHEREAS, on or about August 12th, 2024, the City and Contracting Party entered into an Agreement to provide Professional Planning and Design Services for the City's Maintenance and Operations Yard, Project No. 2018-05, for a total not to exceed the amount of $222,806. The Term of the Agreement will expire on December 31, 2025 ("Initial Term"). WHEREAS, City and Contracting Party mutually agree to amend Section 1.1, Scope of Services, of the Agreement to include phase 2 services as identified in Exhibit A, included in this Amendment 1; and WHEREAS, The City and contracting Party mutually agree to amend Section 2.1 Contract Sum of the Agreement and increase the total compensation by an additional amount of $337,401 for the phase 2 services, included in this Amendment No. 1 as Exhibit B, for a grand total not to exceed amount of $560,207. NOW THEREFORE, in consideration of mutual covenants herein contained, the parties agree as follows: AMENDMENT In consideration of the foregoing Recitals and the covenants and promises hereinafter contained, and for good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties hereto agree as follows: 1.Section 1.1 is amended to read as follows: Section 1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, Contracting Party shall provide those services related to design and related professional services for the City' s Maintenance and Operations Yard, as specified in the Scope of Services" attached to the original agreement as “Exhibit A” as well as attached hereto as "Exhibit A" and incorporated herein by this reference (the "Services"). Contracting Party represents and warrants that Contracting Party is a provider of first-class work and/or services and Contracting Party is experienced in performing the Services contemplated herein and, in light of such status and experience, Contracting Party covenants that it shall follow industry standards in performing the Services required hereunder, and that all materials, if any, will be of good quality, fit for the purpose intended. For purposes of this Agreement, the phrase "industry standards" shall mean those standards of practice recognized by one or more first-class firms performing similar services under similar circumstances. 2.Section 2.1 Section 2.1 is amended to read as follows: ATTACHMENT 2 287 Section 2.1 Contract Sum. For the Services rendered pursuant to this Agreement, Contracting Party shall be compensated in accordance with "Exhibit B" (the "Schedule of Compensation") in a total amount not to exceed Five Hundred Sixty Thousand Two Hundred Seven Dollars ($560,207) (the "Contract Sum"), except as provided in Section 1.7. The method of Compensation set forth in the Schedule of Compensation may include a lump sum payment upon completion, payment in accordance with the percentage of completion of the Services, payment for time and materials based upon the Contracting Party's rate schedule, but not exceeding the Contract Sum, or such other reasonable methods as may be specified in the Schedule of Compensation. The Contract Sum shall include the attendance of Contracting Party at all project meetings reasonably deemed necessary by the City; Contracting Pary shall not be entitled to any additional compensation for attending said meetings. Compensation may include reimbursement for actual and necessary expenditures for reproduction costs, transportation expenses, telephone expenses, and similar costs and expenses when and if specified in the Schedule of Compensation. Regardless of the method of compensation set forth in the Schedule of Compensation, the Contracting Party's overall compensation shall not exceed the Contract Sum, except as provided in Section 1.7 of this Agr eement. Where items are listed as Additional Scope of Work or Optional Tasks; they cannot be included or paid without prior written approval by the Contract Manager. In all other respects, the original Agreement shall remain in effect. 288 IN WITNESS WHEREOF, the City and Contracting Party have executed Amendment No. 1 to the Agreement on the respective dates set forth below: CITY OF LA QUINTA RY+AO: a California Municipal Corporation ________________________________ __________________________________ JON McMILLEN, City Manager Name: ____________________________ City of La Quinta, California Title:______________________________ Dated: ___________________________ Dated: ____________________________ ATTEST: ___________________________________ Name: _____________________________ Title:_______________________________ _________________________________ Date: ______________________________ MONIKA RADEVA, City Clerk City of La Quinta, California APPROVED AS TO FORM: _________________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 289 Exhibit A Page 1 of 10 EXHIBIT A Scope of Services 1. Additional Services to be provided: This Amendment 1 is limited to the attached Scope of Work referenced as Phase 2. 290 LA QUINTA MAINTENANCE & OPERATIONS YARD SCOPE OF WORK 1 We propose to provide A&E services for the scope of services outlined in the Request for Proposals for City of La Quinta Professional Planning and Design Services – Maintenance and Operations Yard Project No. 2018-05. A detailed scope of work for Phase II is provided below. I. PHASE II A. Schematic Design 1. Develop Schematic Studies: a. Admin. Bldg. b. Yard, Warehouse. c. Transportation (Vehicles-Visitor, FTE, Fleet, EV) d. Temporary Operational planning to maintain current City Operations during construction of new Admin. Bldg. and Yard Reorganization. 2. Develop Schematic Design: Translate Program to Space Plans. Develop Schematic Shell/ Core and Preliminary Space Plans. Collaborate with A&E Team to assess consultant <nding. Review <ndings with City Program Mgr. and ea. City Dept. head. 3. Develop building Structural alternatives. Collaborate with Cost Estimator to identify current unit pricing and cost di>erentials and constructability times between systems. 4. Develop MEP systems alternatives: Provide narrative describing systems advantages, cost e>ectiveness, life cycle analysis, etc. POC's, power requirements, Admin. Bldg. EV & Site Elec. & Lighting concepts 5. Finalize conceptual planting and hardscape locations, recommended fencing, walls, etc. 6. Once Geotechnical report is issued, develop conceptual BMP, SWPP site water retention strategies. 7. Develop a Facilities comparison between 2020/2024 & future space and Bldg. Equipment projections. B. Analyze Programmatic Data / Convert to Floor Plans / Bldg. Plans / Master Plan 1. Develop individual Business Unit/ Dept. spatial needs requirements. Develop Dept. block plans, adjacencies, grow representations. Translate Programming Finding into Concept bldg. plans. Develop 2-3 Conceptual City Master Plans leveraging pre-existing and any new or proposed space. 2. Integrate structural <ndings. 3. Integrate MEP <ndings. 4. Integrate Arch. Survey <nding with RY+AO Programmatic- Spatial translation. C. Deliverables: two (2) hard copies and one (1) electronic copy (Microsoft Word/Excel format) 1. Schematic Study shall consist of the following: a. One site plan illustrating location of facility, parking, site circulation, floor plan. Studies shall illustrate present capacity, recommended expansion space to accommodate present and future programmatic requirements, business adjacencies between Operating Units & Dept. 1) Existing Admin. Bldg.- Current and future capacity at existing site. 2) Parking, FTE, Visitor, Fleet, EV 3) Yard, Warehouse. 4)Adjacency & Site design considerations with respect to the Park & Fire Station 5) Vehicular access- public streets, on-site circulation. 6) Security, fencing, ingress & exiting control, bldg. security, cameras, alarms, etc. EXHIBIT A 291 LA QUINTA MAINTENANCE & OPERATIONS YARD SCOPE OF WORK 2 7) A presentation of the <ndings and recommendations to the La Quinta City Mgr./Ops Mgr. / City Council meeting. 2. Concept Landscape areas and fencing areas 3. Topo, lot boundaries, concept recommendations if there any site water retention issues, topography issues, curb cut / site access issues, etc. 4. Dry Utility: Identify potential primary circuit voltage based on load demand and circuit availability (12 / 16kV); Determine utility company transformation needs per Design Guidelines and parameters; Identify potential KVA demand based on utility company historical data; Provide viable conceptual transformer locations and dry utility designs for proposed building; Identify all necessary structures and estimate cost, timing, and sequence; Coordinate all necessary underground conversions in the alley; Assist in identifying potential SoCal Gas design options and metering options; Assist in locating potential tie in points and viable gas meter locations; Coordinate all utility removals and quitclaim of easements; Compile overall dry utility composite exhibits 5. Prepare a statement of probable cost at the Schematic Design stage for two options D. Design Development 1. Preparation of Design Development documents based upon approved Schematic Design documents for Owner review and approval. The purpose of Design Development documents is to establish the final scope, relationships, forms, size, and appearance of the Project through: a. Plans, sections, and elevations b. Preliminary selection of building systems and materials c. Typical construction details d. Final material selection e. Equipment layouts. 2. Structural recommendations integrated with Cost Estimate 3. MEP concept systems recommendations integrated with Cost Estimate 4. Develop City of La Quinta Design Development Cost Estimate a) Cost estimate inclusive of projected escalation costs. 5. Deliverables: two (2) hard copies and one (1) electronic copy (Microsoft Word/Excel format) a. Design Development Plans b. Provide an estimated cost in current dollars for estimated design, construction, inspection, furnishing and equipment, and contingency fees to meet the needs identified in the planning work. Cost Estimate shall provide a general breakdown of each facility, or cost/SF for Admin. Bldg., storage facilities, CNG move, etc. E. Additional Scope of Work 1. Removal and decommission of CNG tank: a. Demolition Plan and removal specifications b. Permit application for “Above Ground Storage Tank System Closure Permit Application” (UN-064) per State Fire Marshall and local code requirements. c. Assumes the tank capacity is greater than 1,320 gallons. d. Excluded is the modification of the Site’s HMBP. 2. Additional Cost Estimate at Schematic Design Stage a. Prepare a statement of probable cost at the Schematic Design stage for up to two design options. 292 LA QUINTA MAINTENANCE & OPERATIONS YARD SCOPE OF WORK 3 3. Relocation of Water Truck Filling Station Water Source Line a. Reroute 2 M” existing water pipe to new location b. Coordinate underground wet utilities and easement c. Assume no floor drain is required d. Assume no camlock terminal is required II. ASSUMPTIONS & EXCLUSIONS A. Signage Design 1. All exterior and interior signage is provided in this proposal. All street signage, building signage and interior room signage designations shall be provided by others, not a part of A&E professional services. B. Environmental Land Planning 1. Professional services to entitle discretionary entitlements, mitigate negative declarations, CEQA are not included in our professional services. RY+AO has solicited a proposal from Michael Baker and Associates to provide preliminary entitlement <nding if required. These services shall be provided upon request. C. Tra c Engineering Services 1. Services of a traNc engineer were not designated as a requirement for this project and are excluded. Clari<cation, all vehicular traNc flow, truck turning radius studies, FTE/Visitor Parking and Fleet parking and circulation studies are included in RY+AO professional services. D. Communications Tower 1. A&E team shall coordinate the connection of all communication to the City’s communication pole or tower, if leased or purchased. The installation of the communication pole or tower shall be provided by others, between the City and the communication tower vendor. 2. We have assumed meeting with the City’s BU’s, to de<ne functional requirements for the SCADA, Microwave, Radio, DAS, IT/Telecom for the proposed La Quinta operations yards for the purpose of designing the supporting MEP & Low Voltage infrastructure. All design and construction documentation/Bidding can be provided by Design Build contractor procured by the city or retained GC. E. O$-Site Improvements 1. All o>-site improvements and utilities are unknown at the submittal of this proposal, therefore assumed not to be a part of this scope of work. 2. Upstream power study and power design to provide the site with more power than is supplied and exists at the site today to support proposed improvements. F. Geotechnical Conditions 1. Geotechnical report shall be provided by the City. Modi<cations to project resulting from any unknown subsurface geological condition not disclosed in the RFP shall be provided as an additional service. By example, structural foundation design resulting from liquefaction, ground water conditions, remediation of building foundations resulting from 293 LA QUINTA MAINTENANCE & OPERATIONS YARD SCOPE OF WORK 4 insuNcient soil bearing values, deep foundations, soil remediation. G. Plumbing 1. Design the plumbing systems including domestic water, waste, vent where required. We will design plumbing systems only to 5 feet from the exterior. All site utilities are by the Civil Engineer. These include, but are not limited to, storm drain, sanitary sewer, domestic water, <re water, natural gas, and foundation drainage. 2. Sewage ejectors and sump pumps are excluded. We assume these will be gravity systems. 3. We assume a domestic water booster pump is not required. 4. We have excluded the design of grease waste interceptors. H. Fleet Repair Building and Fleet Services 1. Assumption: There are no Fleet Repair services required for this project per RFP. I. CNG Existing Fueling Tank Removal 1. Provide demolition plan and removal speci<cations. 2. Assume the tank capacity is greater than 1,320 gallons. 3. Permit application for: “Above Ground Storage Tank System Closure Permit Application (Un-064) per State Fire Marshal and local code requirement. 4. Excluded is the modi<cation of the Site’s HMBP. J. Fire Protection 1. Design the <re sprinkler system. The design of the <re sprinkler system will consist of performance speci<cations. The contractor will complete shop drawings and hydraulic calculations and will be the engineer of record for the <re sprinkler system. We assume the base building risers are adequately sized for our use. We have excluded <re protection requirements for high pile storage, CNG fuel station, waste management/disposal station and any specialty <re protection in areas of battery energy systems. 2. We assume a <re pump and a <re water storage tank will not be required. 3. Design the <re alarm system. The design of the <re alarm system will consist of performance speci<cations and general location of <re alarm devices; the contractor will complete shop drawings and all calculations and will be the engineer of record for the <re alarm system. 4. Architect will retain a dry utility consultant to provide design and coordination with the local utility company for a new electrical service(s) to the project site. 5. We will provide lighting design for both the site and building. We assume all lighting to be utilitarian type. VCL shall specify any specialty lighting is required for this project. 6. Provide conduit infrastructure and point to point connections for voice, data, broadband, or television system and devices based on input from Client or from Client’s consultants. 7. Provisions for conduit infrastructure for security devices, backboxes, and conduit for security systems based on the input from Client or from Client’s consultants. 8. Design the power connections for building equipment, such as Client-provided equipment. Our documents do not include information that is contained on vendor drawings (such as wiring diagrams, electrical controls, etc.) 294 LA QUINTA MAINTENANCE & OPERATIONS YARD SCOPE OF WORK 5 9. Solar PV system is required. We assume this to be by the Owner’s vendor or a separate consultant retained by the Architect as an additional service. If requested, we can provide system sizing calculations and a performance speci<cation for the Contractor to design/build the system. Should the City consider PV (other than code required infrastructure), battery energy storage and possibly a Microgrid infrastructure to produce power and possibly provide back-up power for their EV charging infrastructure, A&E shall provide these services as an additional service. K. Electrical 1. Design the electrical normal power for the proposed work. a. A. The RFP does not indicate that an emergency generator is required. It is assumed that the A&E team shall design conduit provisions to allow for connection to a roll-up portable emergency generator. We have excluded the design of Emergency-Power for the entire site. b. B. We assume the EV charging stations will be required to service employee and fleet parking lots which shall be designed to Code minimum. Additional chargers will require additional services fees. c. C. Included in our professional services is consultation to provide design and coordination with the local utility company for a new electrical service(s) to the project site. d. D. We will provide lighting design for both the site and building. We assume all lighting to be utilitarian type. If any specialty lighting is required, the Architect will be required to provide a lighting designer for the project in the event that AT’s lighting design studio is not retained. L. Low Voltage/Audio Visual/Security 1. Develop program requirements for Low Voltage Cabling, Audio Visual and Security (access control & video surveillance) Systems. This will include a detailed review of the current programming and design documents developed to date. Work with the Client and project team to de<ne functional and technical requirements. 2. Design the low voltage cable plant for the facility. This will include all horizontal category data cabling, backbone copper/<ber, and Outside Plant (OSP) <ber connectivity necessary to support network connected devices. Network connected devices shall include Wi-Fi Access Points (We have excluded predictive Wi-Fi modelling studies which can be provided as and additional service), hardwired work area outlets, data to support audio visual and data to support security system IP devices. Non-category data cable for audiovisual (Audio, Video, Control etc.) and security (Access Control, Intrusion Detection, etc.) will be designed and speci<ed under each discipline. The intent is for all low voltage data cabling to be included in one comprehensive package for the purpose of bidding and installation. 3. We have excluded all drawings for all low voltage wiring relating to their systems associated the EV charging systems on the site as these are assumed to utilize cellular connectivity. 4. Design the pathway systems for the distribution of the horizontal, and riser backbone cabling infrastructure. Coordinate OSP pathway requirements to the Civil Engineer. 5. Design the ER/MDF and TR/IDF rooms to support all IT infrastructure and Client provided equipment. This will include a review of the power and grounding requirements that are required to support the active equipment to be located within these rooms. 295 LA QUINTA MAINTENANCE & OPERATIONS YARD SCOPE OF WORK 6 6. Review plans for the EF/MPOE to ensure telco facilities are in place to deliver telco services. Telco services shall be ordered and installed by others. 7. Design the audiovisual systems for the ONce and Centralized Employee Facility. We have assumed this will include typical small, medium and large conference rooms for approximately 20% of the floorspace. Per the RFP responses, we have assumed the conference rooms shall double as training rooms. 8. Work with city provided vendor to provide the low voltage infrastructure to provide a paging system per the RFP response requirements. 9. Provide bidding and construction administration services for low voltage and audio-visual scopes of work. We excluded the design of a synchronized clock system. M. Lighting Design Services 1. Interior Lighting for both oNce buildings, enclosed conditioned storage area, area beneath canopy, fleet washing, and parking structure lighting. a. Design of T-24 compliant lighting b. Lighting Designer to select <xtures and equipment that have a 5+ years warranty and locally sourced Exterior Lighting for laydown areas, surface parking areas, hardscape areas and way<nding signage lighting for building connectivity on the site. c. Dark Sky compliant d. Lighting Designer to select <xtures and equipment that are appropriate and durable for harsh weather. e. Provide prescriptive-method Title 24 for mechanical, lighting and envelope compliance calculations and forms. If an energy model is required for the project or if performance Title 24 calculations are required, Alfatech will require additional services. f. Coordinate with the structural engineer for all equipment anchorage. All structural calculations and details for anchorage are the responsibility of the structural engineer. g. Coordinate our work with other team members. h. If requested by Client, assist the design team and Client in their review and comment on the project cost estimate that is prepared by Client’s contractor or cost estimator. i. Prepare CSI-formatted speci<cation documents that describe the design intent. N. Logistics Warehouse & Outdoor Storage 1. All warehouse high pile racking systems shall be coordinated by the A&E in collaboration with the City’s warehouse and logistics department. Services of specialized storage needs shall be identi<ed in Programming, between the A&E team and the City. The design of these systems shall be the responsibility of a specialized logistics consultant of the City’s choosing. City shall retain the logistics & storage consultant. A&E shall work with the City and its consultant to identify these specialized selections and speci<cation of these systems. 2. Systems shall include but not be limited to the following: high pile racking systems, mezzanine storage, secured storage, small parts conveying & carousel systems, outdoor racking, bar code scanning systems, inventory control systems, etc. 296 LA QUINTA MAINTENANCE & OPERATIONS YARD SCOPE OF WORK 7 O. Hazardous Materials A&E surety precludes the design professionals from the identi<cation, consultation, mitigation, abatement, handling, identi<cation / certi<cation / design to address any hazardous materials contained in the geology of the site or hazardous assets which the City anticipates obtaining and storing on-site. P. Primary Structure System of Buildings 1. Assumptions: a. ONce and Crew Quarters – Up to twenty-<ve feet in height, single story oNce building, constructed with steel, Prefab steel, CMU, or timber framing with a lightweight roof structure made of metal deck or wood. b. Warehouse/Storage –Provisions are provided to develop storage or warehouse buildings if required, each constructed with similar materials, either CMU or concrete tilt-up walls with a lightweight roof structure made of metal deck or wood. c. Assume ~12,500 SF of built space per the RFP. d. Parking Canopies. Design for parking canopies are provided. Assumes a typical steel frame design and includes allowance for solar. e. Fleet Maintenance Shop- excluded, not in scope. f. Wash Bay – excluded, not in scope. g. Maintenance Shop-unde<ned and to be determined. Design Development, Const. documentation, Bidding and Const. Admin. services for the development of a Maintenance Shop are not included in this scope of work. h. Misc site elements, assumed to be up to three (3) canopies are provided. i. Assume one site lighting pole design. j. We have not included anchorage of warehouse storage and racking systems nor equipment anchorage but can upon request. k. There will be one permit package for the project with all architectural, structural, and other consultant packages submitted concurrently. l. The design and construction of all buildings will occur concurrently. Project phasing may require review of scope and fee. m. Building Information Models (BIM) will contain elements modelled to a Level of Development (LOD) 200, unless otherwise noted. Refer to AIA Document G202- 2013 2. Exclusions: a. Detailed design of secondary structural elements (i.e., window supports, curtain wall supports, exterior cladding, window washing equipment, elevator machine supports and miscellaneous metal supports). b. Landscape structural elements such as site walls, trellis, etc. not speci<cally noted herein. c. Geotechnical investigation and report d. Material testing and destructive investigation e. Special inspections during construction f. Design of elements for exterior building maintenance g. Preparation of demolition documentation (scope of existing buildings unidenti<ed in the RFP.) h. Engineering or inspection of contractor temporary works such as shoring, bracing, underpinning, or propping. i. Work required to correct non-conforming construction undertaken by the contractor or unforeseen conditions. 297 LA QUINTA MAINTENANCE & OPERATIONS YARD SCOPE OF WORK 8 j. Design of support/bracing/anchorage of mechanical, electrical, and plumbing (MEP) systems and furniture, <xtures, and equipment (FF&E) elements k. Services necessary due to signi<cant scope changes or design revisions after Phase I l. Services necessary due to signi<cant schedule extensions or accelerations Q. Dry Utilities 1. Assumptions: a. Client/project/construction team to use utility company drawings and/or designs for construction documents. b. Client/project team to provide project information to the level of detail required to allow for the calculation of future needs and demands and service provisions. c. Assumes client, or their assigned design team member(s) provides onsite and o>site civil, architectural, and landscape base <les. d. All City <les will be provided to Moran Utility Services, Inc. for use in preparing and submitting to each dry utility company. e. Occasionally dry utility companies require additional o>site base <les to be created by civil engineer. Field survey work, by others, may be required to allow full development of base <les and designs. f. Assumes utility companies have adequate capacity to accommodate new services. g. Assumes that all existing dry utility facilities will be protected in place and any onsite removals will be complete before our e>orts commence. 2. Exclusions: a. Excludes coordination with utilities for the quitclaim of any existing utility easements. b. Separate utility relocations or rearrangement to any existing facilities. c. Separate service extensions, relocations, or revisions to utility connections to neighboring properties. d. Service to irrigation, or other facility meter pedestals. If required, separate work orders can be processed for an additional fee and processed as an addendum if required. e. Any other separate design or coordination services related to o>site system reinforcement work, and/or separate streetlight installation or removal design and/or coordination. f. Separate electric service extension work orders are excluded from this proposal. If the developer or the utility chooses to request these services as separate work orders, a change order would be required. g. O>site upgrades, underground line reinforcements, processing of fault duty letters, obtaining encroachment permits, and processing EUSERC drawings. h. Location services, <eld survey, and base <le creation. i. Iterative dry utility composite changes mentioned above in scope description are included, excludes signi<cant revisions that result in site changes and redesign e>orts. j. Preparation of as-builts. k. Any electrical engineering, private lighting <xture selection, or low voltage system assessment. l. Excludes reproduction or printing costs (client to provide printing account). m. Coordination or design services related to o>site relocations, rearrangements and/or reinforcements. n. Processing of quitclaims of any existing easement vacated during project. 298 LA QUINTA MAINTENANCE & OPERATIONS YARD SCOPE OF WORK 9 o. SoCal Gas Relocation(s)/Removal(s). p. Coordination of any utility overhead to underground conversions. R. Civil 1. The following is a partial list of the exclusions applicable to the Civil Services: a. Easements with governing agencies (power, gas, telephone, cable, guy anchors, overhead utility poles) b. TraNc Signal Studies/ Plans/ Modi<cations/ Reports c. Soils/ Geotechnical consulting d. Analysis of water and sewer systems serving areas adjacent to the proposed project, i.e., the preparation of regional or sub-regional analysis is not included. e. Shoring plans/ Exhibits/ Tie-back documents/ Encroachment Permits f. CEQA / EIR applications g. O>-Site Street Lighting Plans h. O>-Site Street Improvements i. Post Construction ALTA Survey j. Existing Conditions Topographic Survey- assume Dudek is providing survey + potholing. k. CASp Certi<cation l. Environmental Studies/ Hazardous Remediation’s m. Phase 1& 2 Environmental Reports n. Access and Utility Easements / Quitclaim o. O>-Site Sanitary Sewer Flow Studies/ Reports p. Caltrans Coordination & Design Documents q. Record of Survey r. Tentative Parcel Map s. Final Parcel Map (With monumentation) t. Percel Merger / LLA u. Street Right-of-Way Dedication v. Grease Interceptor Design and Sizing w. TraNc Control Plans x. Phasing Plans y. O>-Site Street Improvements Plans, Utility Extensions, Integration of Public Transportation z. O>-Site As-Built Plans aa. Existing Underground Utility Scanning bb. Federal Emergency Management Agency (FEMA) – CLOMR and LOMR ASSUMPTIONS & EXCLUSIONS 299 Exhibit B Page 1 of 5 Exhibit B Schedule of Compensation With the exception of compensation for Additional Services, provided in Section 2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party under this Agreement is not to exceed Five Hundred Sixty Thousand Two Hundred Seven Dollars ($560,207) (the "Contract Sum"), comprised of $222,806 for Professional Planning and Design Services of Phase 1 as detailed in Exhibit B of the Agreement, $337,401 for Professional Planning and Design Services for Phase 2 as detailed in attachment to Exhibit B to this Amendment No. 1. The Contract Sum shall be paid to Contracting Party in installment payments made on a monthly basis and in an amount identified in Contracting Party' s schedule of compensation attached hereto for the work tasks performed and properly invoiced by Contracting Party in conformance with Section 2.2 of the Agreement. Phase 1 shall be paid as a lump -sum on percentage of completion basis not to exceed One Hundred Seventy-One Thousand Two Hundred Six Dollars ($171,206) per original agreement. Phase 2 shall be paid as a lump -sum on percentage of completion basis not to exceed Three Hundred Thirty-Seven Thousand Four Hundred One Dollars ($337,401) as detailed in attachment to Exhibit B to this Amendment No. 1. Where items are listed as Additional Scope of Work or Optional Tasks; they cannot be included or paid without prior written approval by the Contract Manager. Reimbursable Items shall be paid on a time and materials basis not to exceed Fifty -One Thousand Six Hundred Dollars ($51,600). 300 John Raeber - SpecsCumming - Cost EstimatorRendererPrincipalProject Director (QA/QC)Senior DesignerSenior Project ArchitectSenior Project ManagerProject ManagerSenior Job CaptainJob CaptainDraftspersonJunior DraftspersonPartnerSenior PrincipalPrincipalAssociate PrincipalAssociateSenior EngineerLighting DesignerEngineerDesign EngineerDesignerBIM ManagerBIM SpecialistBIM/CAD Operator Project AdministratorAdministrative SupportPrincipalAssociate PrinicipalProject Engineer IRevit SpecialistDudek - CivilEngineer IIIEngineer IISenior DesignerSenior DesignerDrafter IPrincipal Landscape ArchitectSenior Landscape Arch. / Project ManagerLandscape ArchitectPresidentProfessional Engineer (EE)Sr. Project ManagerAssociate Project ManagerElectrical DesignerLighting DesignerDrafterSurvey managerSenior SurveyorSurvy TechProject Assitant2 Person Survey Crew (PW)Aerial (sub-consultant) $2510 fixed feeSenior Engineer/ Commisssioning AuthorityEnergy Analyst/Commissioning AssistantSpecification WriterSenior Cost ManagerRenderings$250 $230 $190 $190 $190 $180 $155 $145 $135 $130 $280 $265 $245 $220 $200 $170 $165 $155 $135 $120 $150 $125 $95 $90 $85 $300 $250 $150 $130 $239 $265 $230 $160 $161 $145 $170 $150 $125 $220 $200 $175 $125 $110 $110 $80 $210 $155 $140 $120 $310 $2510 $210 $150 $90 $200 $2500PHASE II2.1 SCHEMATIC DESIGN2.1.1.Schematic Studies1276802 84 60 80 4 42 4 6424241667,574.00$ 2.1.2. Structural Options4 16 43,920.00$ 2.1.3. MEP Systems Options1 1 2344 0 14 248 2 2 2 4 6111,405.00$ 2.1.4. Lighting Schematic 6356,975.00$ 2.1.5. Technology Schematic 212245,840.00$ 2.1.6. Conceptual BMP, SWPP, Site Water Retention Strategies2 6 1624,720.00$ 2.1.7. Topo, Lot Boundaries, Concept Recommendations2 6 83,190.00$ 2.1.8. Dry Utility Concept Exhibits8 5 103,535.00$ Subtotal Task 112 0 76 0 0 0 0 0 80 0 3 1 2 3 10 16 35 14 48 8 2 2 2 4 6 0 7 24 4 0 8 72 112 9 14 2 4 8 0 0 0 4 24 24 16 0 0 0 0 0 0 0 0 0 0 0107,159.00$ 2.2 DESIGN DEVELOPMENT2.2.1. Design Development Plans18 112 114 120 2 2 2 6 86322422 6 6 8 6 8852324 4260 5 102 4 616119,145.00$ 2.2.2. Outline Specifications2 282 2 4 4 126167,830.00$ 2.2.3. Lighting Design Development 254,125.00$ 2.2.4. Technology Design Development12285,820.00$ 2.2.5. Design Development Cost Estimate1 12 85 1024 44415,275.00$ Subtotal Task 218 0 114 0 0 0 114 0 120 0 2 2 2 6 8 18 25 32 52 22 6 6 8 6 8 0 11 61 32 0 8 50 60 10 20 2 6 8 0 4 8 4 12 6 16 0 0 0 0 0 0 0 0 16 44 0152,195.00$ 2.3 PROJECT MANAGEMENT2.3.1. Project Management32 8 30 6 26102114 834414432,759.00$ 2.3.2. Project Team Meetings101086122 12 512425417,638.00$ 2.3.3. QA/QC42 4 34224256,130.00$ Subtotal Task 310 0 10 0 40 0 6 0 0 0 0 0 24 0 34 22 10 0 22 0 0 0 0 0 0 2 16 4 0 0 25 0 0 24 8 0 7 0 4 4 14 4 0 0 0 0 0 0 0 0 0 0 0 0 0 0 56,527.00$ 2.4 ADDITIONAL SCOPE OF WORK2.4.1. Removal and Decommission of CNG Tank23203,380.00$ 2.4.2. Additional Cost Estimate at Schematic Design Stage4459,760.00$ 2.4.3. Relocation of Water Truck Filling Station Water Source Line23203,380.00$ Subtotal Task 30 0 0 0 8 0 0 0 0 0 0 0 0 0 6 0 0 0 0 40 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 45 0 16,520.00$ TOTAL HOURS (PHASE II)40 0 200 0 48 0 120 0 200 0 5 3 28 9 58 56 70 46 122 70 8 8 10 10 14 2 34 89 36 0 41 122 172 43 42 4 17 16 4 8 22 12 36 30 32 0 0 0 0 0 0 0 0 16 89 0TOTAL COST (PHASE II)$10000 $0 $38000 $0 $9120 $0 $18600 $0 $27000 $0 $1400 $795 $6860 $1980 $11600 $9520 $11550 $7130 $16470 $8400 $1200 $1000 $950 $900 $1190 $600 $8500 $13350 $4680 $0 $10865 $28060 $27520 $6923 $6090 $680 $2578 $2000 $880 $1600 $3850 $1500 $3960 $3300 $2560 $0 $0 $0 $0 $0 $0 $0 $0 $1440 $17800 $0332,401.00$ TOTAL LABOR - BASE$10,000 $0 $38,000 $0 $9,120 $0 $18,600 $0 $27,000 $0 $1,400 $795 $6,860 $1,980 $11,600 $9,520 $11,550 $7,130 $16,470 $8,400 $1,200 $1,000 $950 $900 $1,190 $600 $8,500 $13,350 $4,680 $0 $10,865 $28,060 $27,520 $6,923 $6,090 $680 $2,578 $2,000 $880 $1,600 $3,850 $1,500 $3,960 $3,300 $2,560 $0 $0 $0 $0 $0 $0 $0 $0 $1,440 $17,800 $0332,401.00$ TOTAL HOURS - BASE40 0 200 0 48 0 120 0 200 0 5 3 28 9 58 56 70 46 122 70 8 8 10 10 14 2 34 89 36 0 41 122 172 43 42 4 17 16 4 8 22 12 36 30 32 0 0 0 0 0 0 0 0 16 89 0OPTIONAL TASKS2.4.1 Photorealistic Rendering (Phase II) ($2500 per rendering)25,000.00$ Subtotal Optional Tasks0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 5,000.00$ TOTAL HOURS (OPTIONAL TASKS)0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2TOTAL COST (OPTIONAL TASKS)$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $5000 5,000.00$ TOTAL LABOR - BASE + OPTIONAL$10,000 $0 $38,000 $0 $9,120 $0 $18,600 $0 $27,000 $0 $1,400 $795 $6,860 $1,980 $11,600 $9,520 $11,550 $7,130 $16,470 $8,400 $1,200 $1,000 $950 $900 $1,190 $600 $8,500 $13,350 $4,680 $0 $10,865 $28,060 $27,520 $6,923 $6,090 $680 $2,578 $2,000 $880 $1,600 $3,850 $1,500 $3,960 $3,300 $2,560 $0 $0 $0 $0 $0 $0 $0 $0 $1,440 $17,800 $5,000337,401.00$ TOTAL HOURS - BASE + OPTIONAL40 0 200 0 48 0 120 0 200 0 5 3 28 9 58 56 70 46 122 70 8 8 10 10 14 2 34 89 36 0 41 122 172 43 42 4 17 16 4 8 22 12 36 30 32 0 0 0 0 0 0 0 0 16 89 2RY+AO - ArchitecturalAlfaTech - MEP / Lighting / Low VoltageHolmes - Structural Dudek - CivilDUEx - Dry UtilitiesIn-Site - Landscape ArchitecturalVisual Concepts - Site LightingNV5 - SurveyingVCA Green - Commissioning301 Site Plan Exhibit Existing Public Works Yard Total Acreage = 10 acres (Not to Scale) Legend Public Works Yard ATTACHMENT 3 302 City of La Quinta CITY COUNCIL MEETING: January 21, 2025 STAFF REPORT RECOMMENDATION Adopt a Resolution authorizing the City Manager, or designee, to issue conditions related to the City’s Short-Term Vacation Rental Program in accordance with Section 3.25.070(P) of the La Quinta Municipal Code, to help aid and shelter persons negatively affected by the fires proclaimed as a State of Emergency proclaimed by the Governor of California in Los Angeles and Ventura Counties due to the Palisades fire and windstorm conditions, causing multiple fires. EXECUTIVE SUMMARY On January 7, 2025, the Governor of California proclaimed a State of Emergency to exist in Los Angeles and Ventura Counties due to the Palisades Fire and windstorm conditions, which have now caused multiple fires, including the Palisades, Eaton, Hurst, Lidia, Sunset, and Woodley Fires. Pursuant to Section 3.25.070(P) of the La Quinta Municipal Code (LQMC) related to the short-term vacation rental (STVR) program, the City Manager, or designee, has the authority to impose additional conditions on the use of any STVR unit to ensure any potential secondary effect unique to the subject STVR unit are avoided or adequately mitigated. FISCAL IMPACT – None BACKGROUND/ANALYSIS On January 7, 2025, the Governor of California proclaimed a State of Emergency to exist in Los Angeles and Ventura Counties due to the Palisades Fire which ignited that day in Los Angeles County, quickly burning over 1,200 acres. High winds, low humidity, and dry conditions increased the intensity and spread of the Palisades Fire, causing imminent threat to life with Red Flag warnings in effect in both counties; and which have now caused multiple fires, including the Palisades, Eaton, Hurst, Lidia, Sunset, and Woodley Fires. BUSINESS SESSION ITEM NO. 2 303 AGENDA TITLE: ADOPT RESOLUTION AUTHORIZING THE CITY MANAGER TO ISSUE CONDITIONS RELATED TO THE SHORT-TERM VACATION RENTAL PROGRAM TO HELP AID AND SHELTER PERSONS NEGATIVELY AFFECTED BY THE FIRES PROCLAIMED AS A STATE OF EMERGENCY IN LOS ANGELES AND VENTURA COUNTIES Pursuant to Section 3.25.070, Subsection (P), of the LQMC, the City Manager, or designee, has the authority to impose additional conditions on the use of any STVR unit to ensure that any potential secondary effect unique to the subject STVR unit are avoided or adequately mitigated. Proposed is a Resolution authorizing the City Manager, or designee, to issue conditions, to be applicable on a temporary basis, for residences that are shown and proven to be used as STVR units, as defined in Chapter 3.25 of the LQMC, in furtherance of housing persons negatively affected by the fires in Los Angeles and Ventura Counties to help aid and shelter fire victims. The City Manager, or designee, shall publish on the City’s internet website the conditions issued pursuant to this Resolution. The conditions shall include allowable modifications to the Operational Requirements and Standard Conditions in Section 3.25.070 of the LQMC, including, but not limited to, allowances for a temporary increase in the number of overnight and daytime occupants due to the need to aid and shelter fire victims, provided potential secondary effects unique to the subject STVR unit are avoided or adequately mitigated. The conditions shall include a method for the City Manager, or designee, to verify that STVR units claiming the ability to operate under the temporary conditions authorized by the proposed Resolution are sheltering persons negatively affected by the fires in Los Angeles and Ventura Counties. The City Manager, or designee, shall report back to Council no later than 90 days after the adoption of this Resolution, at which time the Council may review any conditions issued pursuant to this Resolution and may consider whether there is a continuing need for temporary conditions issued and available to STVR units due to existing State of Emergency. ALTERNATIVES Council may elect not to adopt the proposed resolution, or adopt it with modifications. Prepared by: Monika Radeva, City Clerk Approved by: Jon McMillen, City Manager 304 RESOLUTION NO. 2025 – XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO ISSUE CONDITIONS RELATED TO THE SHORT-TERM VACATION RENTAL PROGRAM TO HELP AID AND SHELTER PERSONS NEGATIVELY AFFECTED BY THE FIRES PROCLAIMED AS A STATE OF EMERGENCY IN LOS ANGELES AND VENTURA COUNTIES WHEREAS, on January 7, 2025, the Governor of California proclaimed a State of Emergency to exist in Los Angeles and Ventura Counties due to the Palisades Fire which ignited that day in Los Angeles County, quickly burning over 1,200 acres; and WHEREAS, high winds, low humidity, and dry conditions increased the intensity and spread of the Palisades Fire, causing imminent threat to life with Red Flag warnings in effect in both counties; and which had caused multiple fires, including the Palisades, Eaton, Hurst, Lidia, Sunset, and Woodley Fires; and WHEREAS, Pursuant to Section 3.25.070, Subsection (P), of the La Quinta Municipal Code (LQMC), the City Manager, or designee, has the authority to impose additional conditions on the use of any short-term vacation rental (STVR) unit to ensure that any potential secondary effect unique to the subject short-term vacation rental unit are avoided or adequately mitigated; and WHEREAS, this resolution shall authorize the City Manager, or designee, to issue conditions, to be applicable on a temporary basis, for residences that are shown and proven to be used as short-term vacation rental unit (as defined in Chapter 3.25 of the LQMC) in furtherance of housing persons negatively affected by the fires in Los Angeles and Ventura Counties, with the conditions to be issued to help aid and shelter fire victims. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. The City Council hereby adopts each recital set forth above as a specific finding. SECTION 2. The City Council hereby authorizes the City Manager, or designee, to exercise the authority granted in Section 3.25.070, Subsection (P), of the La Quinta Municipal Code, to issue conditions, to be applicable on a temporary basis, for residences that are used as short-term vacation rental units (as defined in Chapter 3.25 of the LQMC) in furtherance of housing persons negatively affected by the fires in Los Angeles and Ventura Counties, with the conditions to be issued to help aid and shelter fire victims. 305 Resolution No. 2025 – xxx Short-Term Vacation Rental Program Temporary Conditions due to the proclaimed State of Emergency Adopted: January 21, 2025 Page 2 of 3 SECTION 3. The City Manager, or designee, shall publish on the City’s internet website the conditions issued pursuant to this Resolution. The conditions shall include allowable modifications to the Operational Requirements and Standard Conditions in Section 3.25.070 of the LQMC, including, but not limited to, allowances for a temporary increase in the number of overnight and daytime occupants due to the need to aid and shelter fire victims, provided potential secondary effects unique to the subject short-term vacation rental unit are avoided or adequately mitigated. The conditions shall include a method for the City Manager, or designee, to verify that short-term vacation rental units claiming the ability to operate under the temporary conditions authorized by this Resolution are sheltering persons negatively affected by the fires in Los Angeles and Ventura Counties. SECTION 4. The City Manager, or designee, shall report back to the City Council no later than 90 days after the adoption of this Resolution, at which time the City Council may review any conditions issued pursuant to this Resolution and may consider whether there is a continuing need for temporary conditions issued and available to short-term vacation rental units due to the existing State of Emergency. SECTION 5. This Resolution shall go into effect upon adoption. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on this 21st day of January 2025, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: _________________________ MONIKA RADEVA, City Clerk City of La Quinta, California 306 Resolution No. 2025 – xxx Short-Term Vacation Rental Program Temporary Conditions due to the proclaimed State of Emergency Adopted: January 21, 2025 Page 3 of 3 APPROVED AS TO FORM: ___________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 307 308 City of La Quinta CITY COUNCIL MEETING: January 21, 2025 STAFF REPORT AGENDA TITLE: DISCUSS LA QUINTA YOUTH COLLECTIVE PROGRAM RECOMMENDATION Discuss La Quinta Youth Collective Program. EXECUTIVE SUMMARY •The La Quinta Youth Collective (LQYC) is a program for high school students designed to increase youth engagement and participation in local government. •The program includes monthly meetings, a community service project, and activities to help develop skills in communication and career exploration. •Staff is seeking Council’s feedback about the program. FISCAL IMPACT – None. BACKGROUND/ANALYSIS In an effort to increase youth engagement and participation in local government, staff has developed the LQYC which includes monthly meetings, a group community service project, and activities to help develop skills in communication and career exploration. During the monthly meetings, the LQYC will connect with City leaders to learn more about how municipalities serve their residents, the function of each City department, and career opportunities within those departments. The LQYC will also be encouraged to attend Commissions and Council meetings to provide input on arts and community programs and collaborate on citywide initiatives. Additionally, the LQYC will be tasked with organizing a group community service project (Attachment 1) benefiting a community or cause of their choosing and the program will culminate with a presentation to Council. The LQYC Program Guide (Attachment 2) highlights program goals and objectives, duties and responsibilities, and is a reference guide for participating youth as they progress through the program. Any student attending a high school in La Quinta l (public, private, or homeschool) maintaining a 2.5 grade point average (GPA) is eligible to apply to serve on the LQYC. Staff will begin enrollment efforts by collaborating with the La Quinta High School and the Public Service Academy to promote the program and enlist students through an application process (Attachment 3). Incentives for participation include community service STUDY SESSION ITEM NO. 1 309 hours and scholarship opportunities for eligible students (Attachment 4). Staff received input on the LQYC from the Arts and Community Services Commission during the December 9, 2024, regular meeting. Staff are now seeking Council’s feedback regarding the LQYC program structure, curriculum, and incentives for participating. ALTERNATIVES Staff does not recommend an alternative as this item is solely for discussion Prepared by: Michael Calderon, Management Analyst Approved by: Christina Calderon, Community Services Deputy Director Attachments: 1. Community Service Project Description 2. LQYC Program Guide and Schedule 3. LQYC Application 4. LQYC Scholarship Guidelines & Application 310 C O L L E C T I V E YOUTH CAL I F O R N IA CLQY COMMUNITY SERVICE GROUP PROJECT LQYC Community Service Project Introduction La Quinta Youth Collective will work together and collaborate with city staff to make a positive impact on their local community by organizing a community service project. LQYC will begin researching and planning their project during their first meeting, and continue to organize project goals, roles, and timelines through out the program. The community service project will be implemented in May, followed by a presentation summarizing the project during a City Council meeting. What is community service? Community Service refers to volunteer work that is usually organized by a group within a specific community. It involves helping others and contributing to the welfare of the community. Community service is one of the most common ways youth can impact their communities. What are the benefits of participating in community service? Participating in community service benefits both the community and the volunteers. For volunteers, it can lead to increased psychological well-being, physical activity, career opportunities, development of soft skills, and memorable life experiences. It connects you to others; by helping you make new friends, expand your network, and boost your social skills. What should I consider when choosing a community service project? When choosing a community service project, consider factors such as your interests. skills, target population (children, adults, seniors), type of work (physical, online), location, time commitment, and impact you want to make. It’s also helpful to contact the organization when applicable to ensure your goals align with their needs. ATTACHMENT 1 311 C O L L E C T I V E YOUTH CAL I F O R N IA CLQY Examples of Community Service Projects Environmental Action Beautification - Coordinate and clean up a park, school campus, neighborhood, street, district, etc. Implement a community/school garden, plant trees/native plant species, develop a Green Living Tip Sheet and share it Host a Community Recycling Drive; people donate gently used items to support local shelters Help environmental organizations to promote and market on their social media, website, etc. Health & Wellness Health - Conduct an activity or event concerning health issues in their community (antibullying, sustainability efforts, mental health) Organize free public exercise or meditation classes Spearhead an initiative to make free health products available in school restrooms Organize drug-free workshops and awareness campaigns Volunteer for a crisis hotline, bring help and support to people in emergencies Walk dogs for elderly or infirm community members Service Toys for Tots - A holiday project done in cooperation with other community groups to collect and distribute toys to youth from low income or disadvantaged families and communities Food Drive - A project that allows youth to be visible in the community by collecting donated non- perishable foods. Donations can be given to the local food bank, homeless shelter, or soup kitchen Volunteer at a local animal shelter Senior Tech Night - help aged individuals understand the basics and offer tech support Host Special Olympics - help children with disabilities shine Mentor or tutor younger students 312 OCTOBER MARCH - APRIL C O L L E C T I V E YOUTH CAL I F O R N IA CLQY NOVEMBER - DECEMBER JANUARY - FEBRUARY MAY Community Service Project Introduction Discuss and organize Community Service Project Organize and prepare Community Service Project Determine and discuss Community Service Project Execute and present Community Service Project Timeline of Community Service Project 313 C O L L E C T I V E YOUTH CAL I F O R N IA CLQY PROGRAM GUIDE Vision To empower the youth of La Quinta to become self-driven leaders, innovative thinkers, and effective communicators while fostering a community of young individuals who embrace change and seize opportunities to shape a brighter future. Mission Youth will collaborate with the Community Services Department to improve and provide input on community programs, and encourage participation among young people in community affairs. The goal is to empower youth to become civically engaged leaders and equip them with skills for self-sufficiency, career development, and civic life. Guiding Principles Accountability: Take ownership of our work and ask for/give help when needed. Discovery: Explore new skills and ideas. Innovation: Use creativity and persistence to solve problems. Inclusivity: Respect each other and embrace our differences. Integrity: Adhere to strong morals and are honest in our actions and decisions. Service: Community driven and provide appropriate services understanding the value of partnerships. Teamwork: Stronger when we work together. Fun: Enjoy and celebrate the work we do! ATTACHMENT 2 314 C O L L E C T I V E YOUTH CAL I F O R N IA CLQY Goals & Objectives Assist in evaluation and planning of arts, recreation, and community programs with an emphasis on local youth Collectively identify the issues facing La Quinta Youth Develop leadership skills and promote community engagement Effectively voice the concerns of youth in La Quinta Participate in City Events by assisting staff with set up, breakdown, and organization Participate in public meetings and provide input to the Arts and Community Services Commission and City Council Develop understanding of local government operations, policies, and procedures Develop understanding of career opportunities within local government Organize and implement a Community Service Project Program Guidelines Membership Students who attend a La Quinta High School (public, private, or homeschool) Must meet and maintain a minimum 2.50 GPA requirement Program duration shall reflect that of one (1) school calendar year Interested students must submit a complete application, including a letter of recommendation, by the scheduled deadline. 315 C O L L E C T I V E YOUTH CAL I F O R N IA CLQY Attendance LQ Youth Collective members are expected to be on time and encouraged to attend all LQYC Meetings, ACSC Quarterly Meetings, and select City events. LQ Youth Collective members shall be available to meet once a month during the school year LQ Youth Collective members shall be willing to participate and provide input in meetings, events, presentations, etc. Any absences shall be called in to the LQ Youth Collective City Staff Liaison Meetings The LQ Youth Collective shall meet monthly at city hall for 60 - 90 Minutes Regular meetings of the LQ Youth Collective shall be held on (day and time TBD) LQ Youth Collective shall deliver a presentation of their Community Service Project to City Council during a City Council meeting Staff Liaison The LQ Youth Collective shall have a staff liaison designated by the Community Services Department. The staff liaison shall support the LQ Youth Collective in carrying out the mission, goals and objectives, and provide facilities for meetings and other activities as necessary. Program Incentives Community Service Hours Professional Development Promote Youth Engagement and Community Dialogue $125 Gift Card for freshmen and sophomores for school supplies upon completion of program $1,000 Scholarship Opportunity for Junior Students $1,500 Scholarship Opportunity for Senior Students 316 C O L L E C T I V E YOUTH CAL I F O R N IA CLQY Program Overview October: Meeting 1 - Introduction of La Quinta Youth Collective Program and Community Services Department November: Meeting 2 - City Clerk Department December: Meeting 3 - Human Resources January: Meeting 4 - City Manager’s Office, Economic Development and Marketing February: Meeting 5 - Public Safety and Code Enforcement March: Meeting 6 - Finance Department April: Meeting 7 - Design and Development Department and Public Works Department May: Meeting 8 - City Council May: City Council Meeting - LQYC Community Service Project Presentation Learning Objectives October - Meeting 1 Introduction of La Quinta Youth Collective Program and Community Services Department Learning Objectives: Build a sense of community and understand the importance of working as a team Become more familiar and learn more about each person Review the expectations and rules of the youth program Learn about the Community Services Department and its partnership with the LQ Youth Collective November - Meeting 2 City Clerk Department (Local Government 101) Learning Objectives: Explore perspectives of governance and form personal understanding of local government processes Learn who governs the City of La Quinta Understand the structure of La Quinta City Government and roles 317 C O L L E C T I V E YOUTH CAL I F O R N IA CLQY December - Meeting 3 Human Resources Learning Objectives: Learn the basic functions of the HR department, including recruitment, hiring, employee benefits, training and development, workplace safety, and legal compliance Emphasize the importance of positive employee relations and a healthy work culture within the organization January - Meeting 4 City Manager’s Office, Economic Development, and Marketing Learning Objectives: Learn how the City works with new and existing businesses to encourage investment in the community and employment opportunities Learn about housing programs and how the development of housing is guided by the goals, objectives, and the City’s General Plan to meet the housing needs of existing and future residents in all areas of the city Understand legislative advocacy and how Federal and State Legislation may impact the city and its residents Learn how the Marketing office plans and implements a comprehensive marketing program for La Quinta Understanding the collaboration between contract waste management and the City to ensure all State compliance requirements are met and informing all residents of waste and recycling services programs 318 C O L L E C T I V E YOUTH CAL I F O R N IA CLQY February - Meeting 5 Public Safety and Code Enforcement Learning Objectives: Learn about the services provided by the Riverside County Sheriff’s Department and Fire Division Learn how the LQ Emergency Management Division works with all City Departments and partner agencies Understand how the Code Compliance Division works to promote and maintain a safe environment March - Meeting 6 Finance Department Learning Objectives: Learn how the Finance Department initiates the budget process each year Understand how the Finance Department completes a thorough analysis of revenue funding sources to estimate available funds for the fiscal year Learn how the proposed Preliminary Budget is presented to City Council and then changed to the Final Budget proposed for adoption in June of each year Learn of the revenue funding sources for the City and how money is spent 319 C O L L E C T I V E YOUTH CAL I F O R N IA CLQY April - Meeting 7 Design & Development and Public Works Learning Objectives: Learn about the various teams that work together to keep the City of La Quinta beautiful, well- maintained, and safe Understand the process of permits and business licenses, etc. Discuss how the City can further enhance the well-being of residents, property owners, businesses, and visitors Gain insight on the functions performed by the Public Works Development Team and upcoming PW projects. May - Meeting 8 City Council Learning Objectives: Meet City Mayor and City Council Members Learn about the roles and responsibilities of the Mayor and Council Understand the basic structure of local government and city council meetings Discuss issues currently impacting the City of La Quinta May - City Council Meeting La Quinta Youth Collective will present their Community Service Project to La Quinta City Council 320 YOUTH C O L L E C T I V E CAL I F O R N IA LQYC City of La Quinta Youth Collective Application for 2025-2026 PROGRAM EXPECTATIONS Attend all LQYC meetings Attend Arts and Community Services Commission (ACSC) Meetings Participate in City of La Quinta community events Communication, Collaboration, and Participation ATTENDANCE POLICY The success of this program depends on each participant’s commitment to participating in every monthly meeting, being punctual, completing community service, leadership and making a difference. PROGRAM CALENDAR - MEETINGS October 2025 to May 2026 *Tentative Date: Every 2nd Wednesday of the month at 4:00pm Topics include: Activity/Event Planning and Responsibility, Community Service Project, Ice Breakers, Learning each City Department’s roles and functions, Team Building, Communication and Public Speaking Workshops. Are you ready to make a difference in your community? The La Quinta Youth Collective (LQYC) is your chance to amplify the voice of youth in La Quinta. LQYC members will work closely with City leaders to provide valuable insight on community programs, events, and City initiatives while gaining skills and experience in leadership, community service, collaboration, and more. Don’t miss this chance to be a leader, make connections, and inspire positive changes in your community! ELIGIBILITY LQYC is open to all high school students who attend public, private, or home schools located in the City of La Quinta. Interested students should: Demonstrate leadership in school and/or community activities Express an interest in learning more about creating a change in their community Be open minded and willing to work with their peers Commit to 100% participation in all LQYC leadership activities ATTACHMENT 3 321 YOUTH C O L L E C T I V E CAL I F O R N IA LQYC SELECTION PROCESS The Community Services Department will review all LQYC applications. LQYC does not discriminate on the basis of gender, race, religion, national origin, or disabilities. ALL APPLICATIONS ARE KEPT CONFIDENTIAL. Applicants will be notified by a date to be determined. Applicants will be notified via email of the Community Services Departments decision. 2025-2026 YOUTH COLLECTIVE APPLICATION CHECKLIST Read the application packet thoroughly Complete all sections of the application Be sure you and your parent/guardian sign the application Submit completed application to the Community Services Department via email. Email to mcalderon@laquintaca.gov 322 Phone: YOUTH C O L L E C T I V E CAL I F O R N IA PERSONAL INFORMATION PLEASE PROVIDE BRIEF RESPONSES TO THE QUESTIONS BELOW: 1. Please tell us a bit about yourself. 2. Why are you interested in joining the LQYC? Full Name: Preferred name to be called: Mailing Address: City: Zip Code: Home Phone: Cell Phone: Date of Birth: Email Address: School: Grade: Shirt Size: Parent/Guardian Name: Email: Relationship: Parent/Guardian Name: Email: Relationship: Phone: 3. Have you been involved with any activities in the community? If so, please describe your activities and your role. 323 YOUTH C O L L E C T I V E CAL I F O R N IA 5. What areas of interest would you like the LQYC to work on? PLEASE PROVIDE BRIEF RESPONSES TO THE QUESTIONS BELOW: 4. What qualities, skills, and resources would you bring to the LQYC? 6. What do you see as the goals and objectives of the LQYC? How would you help achieve these objectives and goals? 7. Other comments and/or ideas as to how you as a member of the selected LQYC could benefit the City of La Quinta. COMMUNITY AWARENESS Compose a paragraph in response to the following question. Your response can be sent as a separate attachment or included on this page. Please keep your response brief; no more than ½ page in length. Question: What do you think are the three (3) most important issues facing young people today and what are your suggestions in dealing with these issues? 324 YOUTH C O L L E C T I V E CAL I F O R N IA Participant’s Name: Applicants signature Date YOUTH COLLECTIVE RECOMMENDATION LQYC applicants must submit a recommendation from a teacher or school advisor. Ask them to write on your leadership abilities, communication skills, and/or peer relationships. PARTICIPANT AGREEMENT I attest that all information provided is correct. I have read through and understand the LQYC program requirements and attendance policy, and if selected, will meet the program requirements and abide by the attendance policy. Please keep a copy of the 2025- 2026 LQYC application as a reference. AGREEMENT TO FOLLOW POLICIES AND CONDUCT FORM I/We agree to read and follow the policies and understand the curriculum of LQYC. My signature is proof of my intention to execute a complete and unconditional agreement as to all terms and conditions contained above. I am of lawful age and competent to sign this affirmation. I HAVE FULLY INFORMED MYSELF AS TO THE CONTENTS OF THIS RELEASE AND HAVE READ THE SAME PRIOR TO SIGNING. Signature of Parent/Guardian: Date 325 YOUTH C O L L E C T I V E CAL I F O R N IA Participant’s Name: Signature of Parent/Guardian Date PHOTO AND VIDEO RELEASE FORM I authorize and agree that the City of La Quinta and LQYC may take and use photographs or videos of myself or my child as needed for its record keeping, advertising, social media, and/or public relations projects and that I have no rights to the same and will not be compensated for the same. My signature is proof of my intention to execute a complete and unconditional waiver and release of all liability pursuant to the terms herein, and agreement as to all terms and conditions contained above. I am of lawful age and competent to sign this affirmation. I HAVE FULLY INFORMED MYSELF AS TO THE CONTENTS OF THIS RELEASE AND HAVE READ THE SAME PRIOR TO SIGNING. Signature of Parent/Guardian: Date PARENTAL PERMISSION Parent/Guardian: By applying for the LQYC your child is making a commitment to take part in an outstanding leadership development program. This form is to verify that you are aware of the attendance policy and program requirements listed on page 1 of the application. Session times and days will be voted on by LQYC members to ensure the best possible attendance for everyone involved. Upon selection to participate in LQYC, students are expected to attend all meetings. I have read and understand the LQYC program requirements, including attendance policy. My son/daughter/ward has my support and permission to participate in the 2025-2026 La Quinta Youth Collective program. 326 C O L L E C T I V E YOUTH CAL I F O R N IA CLQY CITY OF LA QUINTA LQYC SCHOLARSHIP PROGRAM The City of La Quinta has established a scholarship fund to provide financial assistance to qualified students who are pursuing post-secondary education. Scholarships are available for junior and senior students attending a La Quinta high school after completing one year of service in the La Quinta Youth Collective (LQYC). By championing La Quinta youth, the City hopes to develop dedicated leaders committed to betterment of their community through citizenship, integrity, and civic involvement, Guidelines Junior applicants are eligible to apply for a $1,000 scholarship after completing one year of service in the LQYC. Senior applicants are eligible to apply for a $1,500 scholarship after completing one year of service in the LQYC. Scholarship funding must not exceed $2,500 per recipient. Applicants who are awarded funding must provide a reconciliation form documenting that scholarship funds were used for eligible purchases. Eligible purchases include school supplies, laptop/desktop equipment, college/vocational school applications or training materials, books, uniforms, etc. ATTACHMENT 4 327 C O L L E C T I V E YOUTH CAL I F O R N IA CLQY All applicants must submit the following: Completed Application Unofficial transcripts confirming 2.5 minimum GPA requirement In addition to the documents listed above, senior students must also submit the following: One (1) official transcript verifying graduation of high school Proof of acceptance or enrollment of accredited college, university, or trade school *Consult the Junior and Senior Scholarship Applications for additional details. Qualifications Must be a senior or junior attending a La Quinta high school (public, private, or homeschool). A minimum cumulative GPA of 2.5 Must not have more than two (2) LQYC monthly meeting absences for the school year in which you are applying. Must have participated in the LQYC group community service project for the school year in which you are applying. Completion of one (1) year of service in the LQYC. Applicants will be awarded based on the following conditions: Academic Achievement Dedication to community service and/or community involvement One-page essay Participation in LQYC program Deadline Scholarship applications must be submitted by the deadline indicated on the application form. Review Process Applications will be reviewed, approved, and/or denied by the Community Services Department. 328 YOUTH C O L L E C T I V E CAL I F O R N IA LQYC City of La Quinta La Quinta Youth Collective Junior Scholarship Application Eligibility Must be a junior attending a La Quinta high school (public, private, or homeschool). Must maintain a minimum cumulative GPA of 2.5 Must not have more than two (2) LQYC monthly meeting absences for the school year in which you are applying. Must have participated in the LQYC group community service project for the school year in which you are applying. Completion of one (1) year of service in the LQYC. To apply for the LQYC junior scholarship, complete and submit the application below by TBD DATE. Contact the Community Services Department at mcalderon@laquintaca.gov or 760.777.7014 Review Process Scholarship applications are reviewed, approved, and/or denied by the Community Services Department and are awarded based on the following conditions: Academic Achievement Dedication to community service and/or community involvement One-page essay Participation in the LQYC program Applications must be submitted by TBD DATE by one of the following methods: 1. Email Save completed application and attachments as a PDF and email to mcalderon@laquintaca.gov 2. In Person Submit paper copies of completed application and attachments to the Community Services Department at La Quinta City Hall. The City of La Quinta’s scholarship program awards junior high school students up to $1,000 after completing one year of service in the La Quinta Youth Collective (LQYC). 329 YOUTH C O L L E C T I V E CAL I F O R N IA PERSONAL INFORMATION PLEASE indicate the name(s) of the post-secondary institution(s) (college, university, trade school, and/or vocational schools) you are interested in attending: Anticipated Enrollment Date: Scholarship funding can be applied towards eligible items including school supplies, application fees, training materials, laptop/desktop equipment, books, uniforms, etc. for post-secondary schools or institutions. If awarded scholarship funding, list the materials and/or fees you plan to purchase using scholarship funds. Purchases made using scholarship funds must be documented in the Scholarship Reconciliation form and submitted to the Community Services Department within one (1) year after receiving scholarship funding. Full Name: Date of Birth Mailing Address: City: Zip Code: Home Phone: Cell Phone: Indicate the year(s) serving in the LQYC: Email Address: High School Attending: Anticipated Graduation Date: Parent/Guardian Name: Email: Relationship: Phone: 330 YOUTH C O L L E C T I V E CAL I F O R N IA QUESTIONS 1. How has your participation in the LQYC helped shape your perspective of local government? ESSAY In a one (1) page essay, describe the community issues that are important to you and how you will make a positive impact for your fellow community members. *Prompts to consider when crafting your essay include: Describe the outcome of your LQYC community service project and your specific role during the organization and/or implementation process. What does it mean to be a leader in your community? *Applicants are not required to respond to every prompt. Prompts are listed as suggestions to help with the writing process. REQUIREMENTS Applicant essays must: Be one (1) page Be typed with a 12-point font Be coherent and well organized 331 YOUTH C O L L E C T I V E CAL I F O R N IA LQYC City of La Quinta La Quinta Youth Collective Senior Scholarship Application Eligibility Must be a senior attending a La Quinta high school (public, private, or homeschool). Must maintain a minimum cumulative GPA of 2.50 Must not have more than two (2) LQYC monthly meeting absences for the school year in which you are applying. Must have participated in the LQYC group community service project for the school year in which you are applying. Completion of one (1) year of service in the LQYC. To apply for the LQYC senior scholarship, complete and submit the application below by TBD DATE. Contact the Community Services Department at mcalderon@laquintaca.gov or 760.777.7014 Review Process Scholarship applications are reviewed, approved, and/or denied by the Community Services Department and are awarded based on the following conditions: Academic Achievement Dedication to community service and/or community involvement 1 - 2 page essay Participation in the LQYC program Applications must be submitted by TBD DATE by one of the following methods: 1. Email Save completed application and attachments as a PDF and email to mcalderon@laquintaca.gov 2. In Person Submit paper copies of completed application and attachments to the Community Services Department at La Quinta City Hall. The City of La Quinta’s scholarship program awards senior high school students up to $1,500 after completing one year of service in the La Quinta Youth Collective (LQYC). 332 YOUTH C O L L E C T I V E CAL I F O R N IA PERSONAL INFORMATION PLEASE indicate the name(s) of the post-secondary institution(s) (college, university, trade school, and/or vocational schools) you are interested in attending. If you have already been accepted to an institution, attach proof of acceptance and/or enrollment. Provide a program description of the post-secondary institution you plan to attend or have been accepted: Anticipated Completion Date: Scholarship funding can be applied towards eligible items including school supplies, application fees, training materials, laptop/desktop equipment, books, uniforms, etc. for post-secondary schools or institutions. If awarded scholarship funding, list the materials and/or fees you plan to purchase using scholarship funds. Purchases made using scholarship funds must be documented in the Scholarship Reconciliation form and submitted to the Community Services Department within one (1) year after receiving scholarship funding. Full Name: Date of Birth Mailing Address: City: Zip Code: Home Phone: Cell Phone: Indicate the year(s) serving in the LQYC: Email Address: High School Attending: Anticipated Graduation Date: Parent/Guardian Name: Email: Relationship: Phone: 333 YOUTH C O L L E C T I V E CAL I F O R N IA QUESTIONS 1. Describe your involvement in the LQYC. What did you gain and/or learn from being in the program and how has that influenced you moving forward? 2. Why is community involvement important and how can you be an influential civic leader in your local community? AUTOBIOGRAPHICAL ESSAY In a 1 - 2 page essay, please provide an autobiographical statement detailing your accomplishments, education/career goals, and/or meaningful life experience that are significant to you. *Prompts to consider when crafting your essay include: Where do you see yourself in five (5) years? Describe your experience with volunteering or community service. How would receiving s scholarship from the City of La Quinta help you in achieving your academic or career goals? *Applicants are not required to respond to every prompt. Prompts are listed as suggestions to help with the writing process. REQUIREMENTS Applicant essays must: Be 1 -2 pages Be typed with a 12-point font Be coherent and well organized 334 City of La Quinta CITY COUNCIL MEETING: January 21, 2025 STAFF REPORT AGENDA TITLE: ADOPT RESOLUTION TO APPROVE SITE DEVELOPMENT PERMIT 2024-0001 FOR 14 SINGLE-FAMILY RESIDENTIAL UNITS AND INTRODUCE FOR FIRST READING AN ORDINANCE APPROVING DEVELOPMENT AGREEMENT 2024-0001 TO ESTABLISH THE RESPONSIBILITIES OF THE DEVELOPER FOR BRAVO ESTATES (TTM 31852); CEQA: THE DESIGN AND DEVELOPMENT DEPARTMENT HAS DETERMINED THAT THE PROJECT IS CONSISTENT WITH ENVIRONMENTAL ASSESSMENT 2003-495; LOCATION: NORTHWEST CORNER OF AVENUE 52 AND MADISON STREET RECOMMENDATION A. Make a finding that adopting Resolution No. ___ and Ordinance No. ___, are consistent with the previously adopted Mitigated Negative Declaration, Environmental Assessment 2003-495. B. Adopt a resolution to approve Site Development Permit 2024-0001 for the Bravo Estates development. C. Move to take up Ordinance No. ___ by title and number only and waive further reading approving Development Agreement 2024-0001 for the Bravo Estates development. D. Move to introduce for first reading Ordinance No. __ approving Development Agreement 2024-0001 for the Bravo Estates development. EXECUTIVE SUMMARY Tract 31852 was approved by Council on August 17, 2004, for 14 single-family residential units. This development has not been constructed. The site is located on the northwest corner of Avenue 52 and Madison Street (Attachment 1). The developer for Bravo Estates, applicant, proposes architecture and landscaping plans for approval under a Site Development Permit (SDP) and a Development Agreement (DA) to allow Short-Term Vacation Rental (STVR) of the residential units (Attachment 2). In order to approve the SDP and DA Council must: PUBLIC HEARING ITEM NO. 1 335 1) Make a finding that this project is consistent with the Mitigated Negative Declaration (MND) prepared for Tentative Tract Map 31852 via Environmental Assessment (EA) 2003-495 for compliance with the requirements of the California Environmental Quality Act (CEQA). 2) Adopt a resolution making findings and applying Conditions of Approval (COAs) in support of the SDP relating to architectural and site design and landscape design and find the project consistent with the City’s zoning and General Plan (Attachment 3). 3) Adopt an ordinance approving the proposed DA2024-0001 for the Bravo Estates project.  On November 12, 2024, the Planning Commission adopted Resolution No. 2024-017 unanimously recommending Council approval of the SDP and DA for the Bravo Estates project. FISCAL IMPACT A Fiscal Impact Analysis (FIA) was prepared by the applicant to address the financial implications of the proposed DA for the Bravo Estates to the City’s General Fund. The proposed DA is economically feasible and is expected to be net positive for the City’s General Fund. The Bravo Estates development is estimated to generate recurring revenue primarily through property taxes, development impact fees (DIF), and property taxes in-lieu of vehicle license fees, and with a DA it is expected to generate transient occupancy tax (TOT) revenue. The total recurring expenditures of public services are also included in the FIA. The following projections are included in the FIA (Attachment 4). General Fund Total Recurring Revenue $ 683,066 Total Recurring Expenditure $ 140,059 Net Positive Fiscal Impact $ 543,007 The additional costs incurred to the City as a result of the project are less than the revenues generated by the proposed DA, therefore, resulting in a net positive fiscal impact. BACKGROUND/ANALYSIS The Bravo Estates development (Tract 31852) is comprised of 14 single-family residential units within an 8.4-acre site. The development has not been constructed, and it is currently vacant with a perimeter wall/construction fence and infrastructure improvements. The Tract and associated MND were approved and adopted on August 17, 2004. The Final Tract Map was approved and recorded in May 2006 and is valid today. The property is designated as Very Low Density Residential (RVL) with an Equestrian Overlay. 336 In May 2021, Ordinance No. 591 went into effect, placing a permanent ban on the issuance of new STVR permits via Section 3.25.055 of the La Quinta Municipal Code (LQMC), with the exception of units within the Village and Tourist Commercial zones and developments subject to a duly adopted statutory DA that stipulates STVRs are allowed, among other specified exceptions in Section 3.25.055 of the LQMC. In this case, the applicant wishes to enter into a DA with the City to allow STVRs for the 14 residential units. Government Code Section 65864 and LQMC Section 9.250.020 allow applicants to enter into DAs with the City. Site Development Permit (SDP) The SDP encompasses the architectural design of the 14 residential buildings, as well as the site and landscape design. The residential buildings reflect a contemporary architectural design with building articulation to break and vary the wall planes and vary the roof lines along frontages in a simple white color palette. Although the design of each residential building is similar, the designs are tailored to fit the lot configuration to create a sense of individuality (Attachment 5). The size of the homes ranges from 5,100 to 7,149 square feet. Lot sizes range from 16,988 to 23,087 square feet. The number of bedrooms for each of the residential homes ranges from 3 to 9. Number of Homes Number of Bedrooms 1 3 2 5 2 6 4 7 4 8 1 9 Each of the residential units will have a 3-car garage with enough space for at least 3 parking spaces per driveway, which is in compliance with the parking standards. There is also on- street parking which would be allowed on both sides of the street. Landscaping Landscaping is proposed throughout the site and described within the Preliminary Landscape Plan. The proposed landscaping plant palette incorporates typical desert- compatible species such as Blue Agave, Golden Barrel Cactus, and Date Palms. Pewter gray crushed rock as ground cover is being used throughout the front yards and front perimeters of the homes. The Bravo Estates community is to be gated with limited access similar to Polo Villas Estates. Each of the homes has generous size pools that appear to wrap around each of the homes. Development Agreement (DA) The terms of the draft DA are summarized below (Exhibit A of the attached Ordinance). The Project shall be constructed in accordance with project approvals and shall consist of a residential single-family development specifically developed and available 337 for use as primary residences, secondary residences, or STVR residences, with the following components: o Annual STVR permitting fees to be consistent with the City’s fee program; o Any rental or occupancy of 30 nights or less to be subject to the City’s then- current transient occupancy tax (“TOT”) for STVRs; o Subject to the STVR regulations and restrictions and enforcement of the regulations to minimize any negative secondary effects on surrounding residential neighborhoods. o Rental or occupancy agreements and material renter or occupant information shall be retained for a minimum of three (3) years (or another retention period as may be approved by City policy or code) by the applicant or their authorized management company for the short-term vacation rentals at the site.  A performance schedule for construction of the 14 units.  The term of the DA shall be for 50 years.  The DA shall be reviewed on an annual basis. AGENCY AND PUBLIC REVIEW Public Agency Review All written comments received are on file and available for review with the Design and Development Department. All applicable comments have been adequately addressed and/or incorporated in the recommended COAs and/or DA. Public Hearing Notice This public hearing for this Project was advertised in The Desert Sun newspaper on January 10, 2025, and distributed to properties within 500 feet of the site. Staff received a letter of opposition, dated November 11, 2024, from Eagle Mountain Investors, LLC (EMI), which is the owner of the common areas—identified as the lettered lots of Tract 31852. The street and landscape areas are included in these lettered lots. During the course of the application review, EMI contacted staff, stating that it is the separate owner of these lettered lots/common areas, and indicated that it is not a party to the SDP and DA and that the applications for the SDP and DA should not proceed without it being a party. (EMI also alleged that the City failed to comply with the CEQA (CEQA, Pub. Res. Code, § 21000 et seq.) and CEQA Guidelines (Cal. Code Regs., Title 14, § 15000 et seq.), which are addressed in the Environmental Review discussion, below. After consultation with the City Attorney’s Office and the applicant’s counsel, which provided evidence of the Developer’s title insurance policy that, among other terms and conditions, fully insures the easement interests of all residential (numbered) lot owners to the common area (lettered) lots, staff determined that evidence supported the ability for the applications to be processed. Because the easement interests that benefit the residential (numbered) lots are property interests creating rights that “run with the land,” burdening the common area (lettered) lots, the applications were determined to be consistent with requirements under State and City 338 law. (See, Cal. Gov. Code, § 65865(a) [any city may enter into a development agreement with any person having a legal or equitable interest in real property for the development of the property]; LQMC, § 9.200.010(C) [an application for a permit may be submitted by a property owner of the subject property]; LQMC, § 9.10.060 [interpretations of provisions of City’s zoning code (LQMC, Title 9) shall be made by the City’s director of the department]; see also, Basic Easement Law: California and the Restatement (Third) of Property: Servitudes (3d ed. CEB) § 1.1 A [“An easement is a property interest that falls within the larger category of servitudes[.]” [¶] “The defining characteristic of a servitude is that it creates rights and obligations that ‘run with the land’; rights and obligations pass automatically to successive owners and possessors when the land is transferred. No separate assignment of servitude rights (benefits) or assumption of obligations (burdens) is required.”] [citations omitted].) After the Planning Commission’s public hearing, staff received a second letter, dated November 27, 2024, from EMI, which generally reiterated the reasons for its opposition (EMI’s Nov. 11 and 27, 2024 letters are Attachment 6). A nuance raised by EMI in its second letter is denying the applicant has easement rights over the common area (lettered) lots, and, even assuming the applicant does have easement rights, those rights do not permit construction of improvements on them. The ”Owner’s Statement,” integrated into the Final Map for Tract 31852, provides in pertinent part that the owners retain specified lettered lots (Lots A, C-F, and G) for uses as a private street, landscaping, and drainage and retention purposes, respectively, for “the sole benefit of ourselves, our successors, assignees, and lot owners within this tract.” As a general legal principle, while inartful or inexact drafting of documents may lead to ambiguities, courts look at the intent of the parties (here, presumably that would be the original owner of Tract 31852) when creating a real property interest rather than the labels used, to interpret the rights created by a document. (See Golden West Baseball Co. v City of Anaheim (1994) 25 Cal.App.4th 11, 31; see also, Basic Easement Law, supra, (3d ed. CEB) § 1.2 B.) On its face, Tract 31852 specifies that lot owners within the tract have the benefit of those specified common area uses. While the applicant and EMI appear to dispute the creation and scope of the easement rights, City staff, after consultation with the City Attorney’s Office, determined sufficient evidence was presented to allow the processing of the applications for the SDP and DA (for the reasons noted above). Recognizing the existence of a dispute, however, various provisions have been included with the proposed Project approvals. For example, to protect future residential lot owners, the DA has provisions requiring every residential lot owner to have, at a minimum, the same title insurance coverage as the applicant currently has, which would ensure that the residential lot owner’s easement property interests in the common areas. Furthermore, to protect the City, the DA requires the applicant (and any successor developer and/or owner of the residential lots) to fully indemnify the City for any dispute relating to the easements and/or Project approvals. Relatedly, the conditions of approval for the SDP require a separate, recordable 339 Indemnification Agreement to fully indemnify the City, with the recordable agreement to provide an extra level of constructive notice and contractual protection for the benefit of the City to any potential or actual owner of a residential (lettered) lot. ENVIRONMENTAL REVIEW There are no substantial changes proposed in the Project that will require revisions to the previously adopted MND. The Project was approved as a residential tract development of 14 homes, and what is included in the pending application is the architectural, site, and landscape design and a DA that specifies the 14 homes are to be used as primary residences, secondary residences, or STVRs. As summarized below, there is no new information of substantial importance which was not known and could not have been known with exercise of reasonable diligence at the time of the previous MND. Pursuant to Section 15162 of the CEQA guidelines, no subsequent environmental review shall be required. Greenhouse Gas Emissions The project would not generate significant greenhouse gas emissions. Per the City’s Vehicle Miles Traveled policy (revised June 2021), single-family developments with less than 140 units would result in emissions less than the SCAQMD significance threshold of 3,000 metric tons of Carbon Dioxide equivalent (MTCO2e). Circulation and Traffic There are no changes to the access and circulation of the site as approved by the Tract Map. The density for the site is consistent with the General Plan designation and zoning, and was therefore analyzed in the General Plan Environmental Impact Report (EIR). The City’s Engineering Bulletin for traffic studies does not require the preparation of a traffic study if the development generates less than 100 peak hour trips per day, which would be equivalent to 49 single-family dwelling units. Since this development contains 14 units, a traffic study was not required. Noise An acoustical study was completed for the Project site in 2004. The study found that noise levels on properties immediately adjacent to both Madison Street and Avenue 52 will exceed the City's exterior noise standards due to roadway noise. Specifically, the study found that roadway noise levels on lots adjacent to Avenue 52 will be about 68.0 decibels (dBA), which meets the community noise equivalent level (CNEL), and noise levels at lots on Madison Street will be 68.6 dBA CNEL without mitigation. The study recommends the installation of a 5-foot wall along both roadways, which will reduce noise levels to between 57.9 and 63.3 dBA CNEL, depending on location. The SDP proposes that the homes will be enclosed with a 6-foot solid masonry wall, which will address the impact of roadway noise on the project. Further, units with an STVR permit shall comply with the standards and regulations of the STVR program and City’s noise ordinances to minimize any negative secondary effects on surrounding residential neighborhoods. The SDP and DA are consistent with the uses analyzed in the MND and approved under the Tract Map, namely residential uses that have mitigation measures imposed and are 340 consistent with such uses, therefore, there are no substantial changes or new information of substantial importance with respect to the development and use of the property. Below is a link to the previously adopted Mitigated Negative Declaration (Environmental Assessment 2003-495), which is integrated into this report: CC Resolution 2004-098 As noted above, EMI alleged CEQA violations in its November 11 and 27, 2024 letters, generally based on EMI’s position that a Notice of Intent (NOI) to adopt an MND was required and that the existing MND legally could not be relied upon due to its age. After consulting with the City Attorney’s Office, staff concluded that EMI’s contentions do not negate the determination that the Project is consistent with the existing MND. Section 15162 in the CEQA Guidelines provides in pertinent part that, when an EIR has been certified or a negative declaration has been adopted for a project, “no subsequent EIR shall be prepared for that project” unless there is a determination, on the basis of substantial evidence in the light of the whole record, of one or more of: (1) Substantial changes are proposed in the project which will require major revisions of the previous MND due to involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; (2) Substantial changes occur with respect to the circumstances under which the project is undertaken which will require major revisions of the previous MND due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; or (3) New information of substantial importance, which was not known and could not have been known with the exercise of reasonable diligence at the time the previous MND was adopted. If none of the listed conditions are met, no subsequent CEQA document is needed, regardless of the age of the MND. This position is consistent with CEQA case law. (See, Committee for Re-Evaluation of T-Line Loop v. San Francisco Municipal Transp. Agency (2016) 6 Cal.App.5th 1237 [agency’s partial reliance on a 1998 EIR for a 2014 project upheld].) Furthermore, no new MND was prepared because, based on substantial evidence, the existing MND was determined to be sufficient. Thus, the noticing provisions in Section 15072(b) were not triggered. (See, CEQA Guidelines, §§ 15070-15075 [a public agency must prepare a proposed negative declaration or MND when specified conditions are met, and a NOI is required as part of the process to circulate and receive comment from the public and interested parties on a proposed MND].) In summary, the Design and Development Department has determined that this project is consistent with the Mitigated Negative Declaration prepared for Tentative Tract Map 31852 (Environmental Assessment 2003-495), which was adopted by the La Quinta City Council on August 17, 2004, via Council Resolution No. 2004-098. 341 ALTERNATIVES 1) Adopt a resolution to approve Site Development Permit 2024-0001, introduce for first reading an ordinance approving a Development Agreement 2024-0001, and find that the project is consistent with Environmental Assessment 2003-495. 2) Deny the Site Development Permit and Development Agreement based on the application not meeting the required findings. 3) Modify the approval of the Site Development Permit and Development Agreement by placing additional or different conditions of approval. 4) Continue the item to a date certain for further consideration. Prepared by: Sijifredo Fernandez, Associate Planner Approved by: Jon McMillen, City Manager Attachments: 1. Vicinity Map 2. Project Information 3. Findings for Approval 4. Fiscal Impact Analysis 5. Plan Set 6. Eagle Mountain Investors, LLC Correspondence 342 RESOLUTION 2025 - XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A SITE DEVELOPMENT PERMIT TO CONSTRUCT 14 SINGLE- FAMILY RESIDENTIAL UNITS LOCATED ON THE NORTHWEST CORNER OF AVENUE 52 AND MADISON STREET AND FIND THAT THE PROJECT IS CONSISTENT WITH ENVIRONMENTAL ASSESSMENT 2003-495 CASE NUMBERS: SITE DEVELOPMENT PERMIT 2024-0001 APPLICANT: DESERT LUXURY PROPERTIES, LLC PROJECT: BRAVO ESTATES WHEREAS, the City Council of the City of La Quinta, California did, on January 21, 2025, hold a duly noticed Public Hearing to consider a request by Desert Luxury Properties, LLC, for approval of Site Development Permit 2024-0001 and Development Agreement 2024-0001, Bravo Estates project, a 14 unit single-family residential development on 8.4 acres located on the northwest corner of Avenue 52 and Madison Street, more particularly described as: APNs 777-470-001 through -014 WHEREAS, the Design and Development Department published a public hearing notice in The Desert Sun newspaper on January 10, 2025, as prescribed by the Municipal Code. Public hearing notices were also mailed to all property owners within 500 feet of the site and emailed or mailed to all interested parties who have requested notification relating to the project; and WHEREAS, the Planning Commission of the City of La Quinta, California did, on November 12, 2024, hold a duly noticed Public Hearing to consider this request and did adopt Planning Commission Resolution 2024-017 recommending approval of the Site Development Permit; and WHEREAS, the Design and Development Department determined that the project is consistent with the Mitigated Negative Declaration adopted on August 17, 2004 (Environmental Assessment 2003-495), and no further environmental review is required under the California Environmental Quality Act; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did 343 Resolution No. 2025 – XXX Site Development Permit 2024-0001 Project: Bravo Estates Location: Northwest Corner of Avenue 52 and Madison Street Adopted: January 21, 2025 Page 2 of 3 make the following mandatory findings contained in Section 9.210.010 of the Municipal Code to justify approval of said Site Development Permit: 1. The proposed development is consistent with the General Plan land use designation of Very Low Density Residential. The project consists of high- quality design that complements and enhances the City. 2. The proposed development, as conditioned, is consistent with the development standards of the City’s Zoning Code in terms of architectural style and landscaping. The project design utilizes varying roof lines and wall depths, along with a complementary color palette. 3. The Design and Development Department has determined that this project has been previously studied under, and is consistent with, Environmental Assessment 2003-495, and no further environmental review is required. 4. The architecture and layout of the project are compatible with, and not detrimental to, the existing surrounding residential land uses and are consistent with the development standards in the Municipal Code. 5. The site design of the project is compatible with surrounding development and with the quality of design prevalent in the city. 6. The proposed project is consistent with the landscaping standards and plant palette and implements the standards for landscaping and aesthetics established in the General Plan and Zoning Code. The landscape palette is consistent with the City’s drought-tolerant landscaping requirements. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of La Quinta, California, as follows: SECTION 1. That the above recitations are true and constitute the Findings of the City Council in this case. SECTION 2. That the above project is consistent with Environmental Assessment 2003- 495. SECTION 3. That the City Council hereby does approve Site Development Permit 2024- 0001 for the reasons set forth in this Resolution and subject to the attached Conditions of Approval [Exhibit A]. PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City Council held on January 21, 2025, by the following vote: 344 Resolution No. 2025 – XXX Site Development Permit 2024-0001 Project: Bravo Estates Location: Northwest Corner of Avenue 52 and Madison Street Adopted: January 21, 2025 Page 3 of 3 AYES: NOES: ABSENT: ABSTAIN: LINDA EVANS, Mayor City of La Quinta, California ATTEST: MONIKA RADEVA, City Clerk City of La Quinta, California APPROVED AS TO FORM: WILLIAM H. IHRKE, City Clerk City of La Quinta, California 345 CITY COUNCIL RESOLUTION 2025-XXX EXHIBIT A CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2024-0001 PROJECT: BRAVO ESTATES ADOPTED: JANUARY 21, 2025 PAGE 1 OF 14 GENERAL 1. The applicant agrees to defend, indemnify, and hold harmless the City of La Quinta (“City”), its agents, officers, and employees from any claim, action, or proceeding to attack, set aside, void, or annul the approval of this Site Development Permit or the Project. The City shall have sole discretion in selecting its defense counsel. No later than thirty (30) days after approval of this Site Development Permit, the applicant shall execute, have notarized, and deliver to the City an indemnification agreement (with a release of claims against the City) in a recordable form approved by the City Manager and City Attorney, memorializing applicant’s obligations under this condition of approval. The indemnification agreement shall be recorded against all residential (numbered) lots in the subdivision, and any successor in interest to any one, multiple, and/or all residential (numbered) lots shall assume the indemnification agreement and the obligations therein to indemnify the City (with release of claims against the City). The City shall promptly notify the applicant of any claim, action or proceeding and shall cooperate fully in the defense. 2. Site Development Permit 2024-0001 shall comply with all applicable conditions and/or mitigation measures for the following related approval: Tract Map 31852 Environmental Assessment 2003-495 3. This Site Development Permit shall expire two years after the date of approval unless the permit is established and/or a time extension is granted, per La Quinta Municipal Code Section 9.200.080. 4. In the event of any conflict(s) between approval conditions and/or provisions of these approvals, the Design and Development Director shall adjudicate the conflict by determining the precedence. 5. Prior to the issuance of any grading, construction, or building permit by the City, the applicant shall obtain any necessary clearances and/or permits from the following agencies, if required: Riverside County Fire Marshal La Quinta Public Works Department (Grading Permit, Green Sheet (Public Works Clearance) for Building Permits, Water Quality Management Plan (WQMP) Exemption Form – Whitewater River Region, Improvement Permit) Design & Development Department – Planning and Building Divisions Riverside Co. Environmental Health Department Coachella Valley Unified School District 346 CITY COUNCIL RESOLUTION 2025-XXX CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2024-0001 PROJECT: BRAVO ESTATES ADOPTED: JANUARY 21, 2025 PAGE 2 OF 14  Coachella Valley Water District (CVWD)  Imperial Irrigation District (IID)  California Water Quality Control Board (CWQCB)  State Water Resources Control Board  SunLine Transit Agency  SCAQMD Coachella Valley The applicant is responsible for all requirements of the permits and/or clearances from the above-listed agencies. When these requirements include approval of improvement plans, the applicant shall furnish proof of such approvals when submitting those improvement plans for City approval. 6. Coverage under the State of California Construction General Permit must be obtained by the applicant, who then shall submit a copy of the Regional Water Quality Control Board’s (“RWQCB”) acknowledgment of the applicant’s Notice of Intent (“NOI”) and Waste Discharge Identification (WDID) number to the City prior to the issuance of a grading or building permit. 7. The applicant shall comply with applicable provisions of the City’s NPDES stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457; the California Regional Water Quality Control Board – Colorado River Basin Region Board Order No. R7-2013-0011 and the State Water Resources Control Board’s Order No. 2009-0009-DWQ and Order No. 2012- 0006-DWQ. A. For construction activities including clearing, grading, or excavation of land that disturbs one (1) acre or more of land or that disturbs less than one (1) acre of land but which is part of a construction project that encompasses more than one (1) acre of land, the Permittee shall be required to submit a Storm Water Pollution Protection Plan (“SWPPP”) to the State Water Resources Control Board. The applicant or design professional can obtain the California Stormwater Quality Association SWPPP template at www.cabmphandbooks.com for use in their SWPPP preparation. B. The applicant shall ensure that the required SWPPP is available for inspection at the project site at all times through and including acceptance of all improvements by the City. C. The applicant’s SWPPP shall include provisions for all of the following Best Management Practices (“BMPs”) (LQMC Section 8.70.020 (Definitions)): 347 CITY COUNCIL RESOLUTION 2025-XXX CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2024-0001 PROJECT: BRAVO ESTATES ADOPTED: JANUARY 21, 2025 PAGE 3 OF 14 1) Temporary Soil Stabilization (erosion control). 2) Temporary Sediment Control. 3) Wind Erosion Control. 4) Tracking Control. 5) Non-Storm Water Management. 6) Waste Management and Materials Pollution Control. D. All erosion and sediment control BMPs on an Erosion Control Plan proposed by the applicant shall be approved by the City Engineer prior to any onsite or offsite grading, pursuant to this project. E. The SWPPP and BMPs shall remain in effect for the entire duration of project construction until all improvements are completed and accepted by the City Council. F. The inclusion in the Homeowners’ Association (HOA) Conditions, Covenants, and Restrictions (CC&Rs), a requirement for the perpetual maintenance and operation of all post-construction BMPs as required, and the applicant shall execute and record an agreement that provides for the perpetual maintenance and operation of all post-construction BMPs as required. 8. Developer shall reimburse the City, within thirty (30) days of presentment of the invoice, all costs and actual attorney’s fees incurred by the City Attorney to review, negotiate, and/or modify any documents or instruments required by these conditions, if Developer requests that the City modify or revise any documents or instruments prepared initially by the City to effect these conditions. This obligation shall be paid in the time noted above without deduction or offset and Developer’s failure to make such payment shall be a material breach of the Conditions of Approval. 9. Developer shall reimburse the City, within thirty (30) days of presentment of the invoice, all costs and actual attorney’s fees incurred by the City Attorney to review, negotiate, amend, and/or modify Development Agreement 2024-0001, including if Developer requests implementing agreements or documents relating to the Development Agreement. This obligation shall be paid in the time noted above without deduction or offset and Developer’s failure to make such payment shall be a material breach of the Conditions of Approval. 10. Developer shall reimburse the City, within thirty (30) days of presentment of the invoice, all costs and actual consultant’s fees incurred by the City for engineering and/or surveying consultants to review and/or modify any documents or instruments required by this project. This obligation shall be paid in the time noted above without deduction or offset and Developer’s failure to make such payment shall be a material breach of the Conditions of Approval. 348 CITY COUNCIL RESOLUTION 2025-XXX CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2024-0001 PROJECT: BRAVO ESTATES ADOPTED: JANUARY 21, 2025 PAGE 4 OF 14 PROPERTY RIGHTS 11. Prior to issuance of any permit(s), the applicant shall acquire or confer easements and other property rights necessary for the construction or proper functioning of the proposed development. Conferred rights shall include irrevocable offers to dedicate or grant access easements to the City for emergency services and for maintenance, construction and reconstruction of essential improvements. 12. Pursuant to the aforementioned condition, conferred rights shall include approvals from the master developer or the HOA over easements and other property rights necessary for construction and proper functioning of the proposed development, not limited to access rights over proposed and/or existing private streets that access public streets and open space/drainage facilities of the master development. 13. The applicant shall offer for dedication all public street rights-of-way in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. 14. The applicant shall retain for private use all private street rights-of-way in conformance with the City's General Plan, Municipal Code, applicable specific plans, and/or as required by the City Engineer. IMPROVEMENT PLANS As used throughout these Conditions of Approval, professional titles such as “engineer,” “surveyor,” and “architect” refer to persons currently certified or licensed to practice their respective professions in the State of California. 15. Improvement plans shall be prepared by or under the direct supervision of qualified engineers and/or architects, as appropriate, and shall comply with the provisions of LQMC Section 13.24.040 (Improvement Plans). 16. The following improvement plans shall be prepared and submitted for review and approval by the Public Works Department. A separate set of plans for each line item specified below shall be prepared. The plans shall utilize the minimum scale specified unless otherwise authorized by the City Engineer in writing. Plans may be prepared at a larger scale if additional detail or plan clarity is desired. Note that the applicant may be required to prepare other improvement plans not listed here pursuant to improvements required by other agencies and utility purveyors. A. Off-Site Street Improvements Plan 1" = 40' Horizontal, 1"= 4' Vertical The street improvement plans shall include permanent traffic control and separate plan sheet(s) (drawn at 20 scale) that show the meandering 349 CITY COUNCIL RESOLUTION 2025-XXX CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2024-0001 PROJECT: BRAVO ESTATES ADOPTED: JANUARY 21, 2025 PAGE 5 OF 14 sidewalk, mounding, and berming design in the combined parkway and landscape setback area. B. On-Site Street Improvements/Signing & Striping 1" = 40' Horizontal, 1"= 4' Vertical C. On-Site Rough Grading / Storm Drain Plans 1” = 40’ Horizontal D. PM-10 Plan 1” = 40’ Horizontal E. Erosion Control Plan 1” = 40’ Horizontal F. Final WQMP (Plan submitted in Report Form) NOTE: A through F to be submitted concurrently (Separate Storm Drain Plans if applicable) G. On-Site Residential Precise Grading Plan 1" = 30' Horizontal Other engineered improvement plans prepared for City approval that are not listed above shall be prepared in formats approved by the City Engineer prior to commencing plan preparation. “On-Site Precise Grading” plan is required to be submitted for approval by the Building Official, Planning Manager, and the City Engineer. All On-Site Signing & Striping Plans shall show, at a minimum; Stop Signs, Limit Lines and Legends, No Parking Signs, Raised Pavement Markers (including Blue RPMs at fire hydrants), and Street Name Signs per Public Works Standard Plans and/or as approved by the City Engineer. Grading plans shall normally include perimeter walls with Top Of Wall & Top Of Footing elevations shown. All footings shall have a minimum of 1 foot of cover or sufficient cover to clear any adjacent obstructions. “On-Site Precise Grading Plan” plans shall normally include all on-site surface improvements, including but not limited to finish grades for curbs & gutters, building floor elevations, wall elevations, parking lot improvements, and accessible requirements. 17. The City maintains standard plans, detail sheets, and/or construction notes for elements of construction, which can be accessed via the Public Works Development 350 CITY COUNCIL RESOLUTION 2025-XXX CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2024-0001 PROJECT: BRAVO ESTATES ADOPTED: JANUARY 21, 2025 PAGE 6 OF 14 “Plans, Notes and Design Guidance” section of the City website (www.laquintaca.gov). Please navigate to the Public Works home page and look for the Standard Drawings hyperlink. 18. Upon completion of construction, and prior to final acceptance of the improvements by the City, the applicant shall furnish the City with reproducible record drawings of all improvement plans which were approved by the City. Each sheet shall be clearly marked "Record Drawing" and shall be stamped and signed by the engineer or surveyor certifying to the accuracy and completeness of the drawings. The applicant shall have all approved mylars previously submitted to the City, revised to reflect the as-built conditions. The applicant shall employ or retain the Engineer of Record (EOR) during the construction phase of the project so that the EOR can make site visits in support of preparing "Record Drawing". However, if subsequent approved revisions have been approved by the City Engineer and reflect said "Record Drawing" conditions, the EOR may submit a letter attesting to said fact to the City Engineer in lieu of mylar submittal. IMPROVEMENT SECURITY AGREEMENTS 19. Prior to grading permit issuance, the applicant shall furnish a fully secured and executed Subdivision Improvement Agreement (“SIA”) guaranteeing the construction of such on-site and off-site improvements and the satisfaction of its obligations for same related to this Site Development Permit, Tract Map, and Development Agreement. 20. Any Subdivision Improvement Agreement (“SIA”) entered into by and between the applicant and the City of La Quinta for the purpose of guaranteeing the completion of any improvements related to this Site Development Permit, Tract Map, and Development Agreement shall comply with the provisions of LQMC Chapter 13.28 (Improvement Security). 21. Improvements to be made, or agreed to be made, shall include the removal of any existing structures or other obstructions which are not a part of the proposed improvements and shall provide for the setting of the final survey monumentation. When improvements are phased through a “Phasing Plan” or an administrative approval (e.g., Site Development Permits), all off-site improvements and common on-site improvements (e.g., backbone utilities, retention basins, perimeter walls, landscaping, and gates) shall be constructed, or secured through a SIA, prior to the issuance of any permits in the first phase of the development, or as otherwise approved by the City Engineer. Improvements and obligations required of each subsequent phase shall either be completed or secured through an SIA prior to the completion of homes or the 351 CITY COUNCIL RESOLUTION 2025-XXX CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2024-0001 PROJECT: BRAVO ESTATES ADOPTED: JANUARY 21, 2025 PAGE 7 OF 14 occupancy of permanent buildings within such latter phase or as otherwise approved by the City Engineer. In the event the applicant fails to construct the improvements for the development or fails to satisfy its obligations for the development in a timely manner, pursuant to the approved phasing plan, the City shall have the right to halt the issuance of all permits, and/or final inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. 22. Depending on the timing of the development of this Site Development Permit and the status of the off-site improvements at the time, the applicant may be required to: A. Construct certain off-site improvements. B. Construct additional off-site improvements, subject to reimbursement of costs by others. C. Reimburse others for those improvements previously constructed that are considered to be an obligation of this site development permit. D. Secure the costs for future improvements that are to be made by others. E. To agree to any combination of these actions, as the City may require. Off-site improvements should be completed on a first-priority basis. The applicant shall complete Off-Site Improvements in the first phase of construction or by the issuance of the 20% Building Permit. In the event that any of the improvements required for this development are constructed by the City, the applicant shall, prior to the approval of the Final Map or the issuance of any permit related thereto, reimburse the City for the costs of such improvements. 23. For the Subdivision Improvement Agreement (“SIA”), the applicant shall submit detailed construction cost estimates for all proposed on-site and off-site improvements, including an estimate for the final survey monumentation, for checking and approval by the City Engineer. Such estimates shall conform to the unit cost schedule as approved by the City Engineer. Estimates for improvements under the jurisdiction of other agencies shall be approved by those agencies and submitted to the City along with the applicant’s detailed cost estimates. 24. Should the applicant fail to construct the improvements for the development or fail to satisfy its obligations for the development in a timely manner, the City shall have the 352 CITY COUNCIL RESOLUTION 2025-XXX CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2024-0001 PROJECT: BRAVO ESTATES ADOPTED: JANUARY 21, 2025 PAGE 8 OF 14 right to halt the issuance of building permits and/or final building inspections, withhold other approvals related to the development of the project, or call upon the surety to complete the improvements. GRADING 25. The applicant shall comply with the provisions of LQMC Section 13.24.050 (Grading Improvements). 26. Prior to occupancy of the project site for any construction or other purposes, the applicant shall obtain a grading permit approved by the City Engineer. 27. To obtain an approved grading permit, the applicant shall submit and obtain approval of all of the following: A. A grading plan prepared by a civil engineer registered in the State of California, B. A preliminary geotechnical (“soils”) report prepared by a professional registered in the State of California, C. A Fugitive Dust Control Plan prepared in accordance with LQMC Chapter 6.16 (Fugitive Dust Control), and D. An Erosion Control Plan with Best Management Practices prepared in accordance with LQMC Sections 8.70.010 and 13.24.170 (NPDES Stormwater Discharge Permit and Storm Management and Discharge Controls). E. A Final WQMP prepared by an authorized professional registered in the State of California. All grading shall conform with the recommendations contained in the Preliminary Soils Report and shall be certified as being adequate by a soil engineer or engineering geologist registered in the State of California. The applicant shall furnish security in a form acceptable to the City and in an amount sufficient to guarantee compliance with the approved Fugitive Dust Control Plan provisions as submitted with its application for a grading permit. Additionally, the applicant shall replenish said security if expended by the City of La Quinta to comply with the Plan as required by the City Engineer. 28. The applicant shall maintain all open graded, undeveloped land in order to prevent wind and/or water erosion of such land. All open graded, undeveloped land shall either be planted with interim landscaping or stabilized with such other erosion control measures as were approved in the Fugitive Dust Control Plan. 353 CITY COUNCIL RESOLUTION 2025-XXX CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2024-0001 PROJECT: BRAVO ESTATES ADOPTED: JANUARY 21, 2025 PAGE 9 OF 14 29. Grading within the perimeter setback and parkway areas shall have undulating terrain and shall conform with the requirements of LQMC Section 9.60.240(F) except as otherwise modified by this condition. The maximum slope shall not exceed 3:1 anywhere in the landscape setback area, except for the backslope (i.e., the slope at the back of the landscape lot), which shall not exceed 2:1 if fully planted with ground cover. The maximum slope in the first six (6) feet adjacent to the curb shall not exceed 4:1 when the nearest edge of the sidewalk is within six feet (6’) of the curb, otherwise, the maximum slope within the right of way shall not exceed 3:1. All unpaved parkway areas adjacent to the curb shall be depressed one and one- half inches (1.5") in the first eighteen inches (18") behind the curb. 30. Building pad elevations on the rough grading plan submitted for City Engineer’s approval shall conform with pad elevations shown on the preliminary grading plan unless the pad elevations have other requirements imposed elsewhere in these Conditions of Approval. 31. The applicant shall minimize the differences in elevation between the adjoining properties and the lots within this development. Where compliance within the above-stated limits is impractical, the City may consider alternatives that are shown to minimize safety concerns, maintenance difficulties, and neighboring owner dissatisfaction with the grade differential. 32. Prior to any site grading or regrading that will raise or lower any portion of the site by more than plus or minus half of a foot (0.5’) from the elevations shown on the approved Site Development Permit Preliminary Grading Plan, the applicant shall submit the proposed grading changes to the City Engineer for a substantial conformance review. 33. Prior to the issuance of a building permit for any building lot, the applicant shall provide a lot of pad certification stamped and signed by a qualified engineer or surveyor with applicable compaction tests and over-excavation documentation. Each pad certification shall list the pad elevation as shown on the approved grading plan, the actual pad elevation, and the difference between the two, if any. Such pad certification shall also list the relative compaction of the pad soil. The data shall be organized by lot number and listed cumulatively if submitted at different times. DRAINAGE 34. Stormwater handling shall conform with the approved hydrology and drainage report for Tract Map 31852. Nuisance water shall be disposed of in an approved manner. 354 CITY COUNCIL RESOLUTION 2025-XXX CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2024-0001 PROJECT: BRAVO ESTATES ADOPTED: JANUARY 21, 2025 PAGE 10 OF 14 35. The applicant shall comply with the provisions of LQMC Section 13.24.120 (Drainage), Retention Basin Design Criteria, Engineering Bulletin No. 06-16 – Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin Design Requirements. More specifically, stormwater falling on-site during the 100- year storm shall be retained within the development unless otherwise approved by the City Engineer. The design storm shall be either the 1 hour, 3 hour, 6 hour or 24 hour event producing the greatest total run off. 36. Nuisance water shall be retained on site. Nuisance water shall be disposed of per approved methods contained in Engineering Bulletin No. 06-16 – Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems and Engineering Bulletin No. 06-015 - Underground Retention Basin Design Requirements. 37. In the design of retention facilities, the maximum percolation rate shall be two inches per hour. The percolation rate will be considered to be zero unless the applicant provides site-specific data indicating otherwise and as approved by the City Engineer. 38. The project shall be designed to accommodate purging and blowoff water (through underground piping and/or retention facilities) from any on-site or adjacent well sites granted or dedicated to the local water utility authority as a requirement for the development of this property. 39. No fence or wall shall be constructed around any retention basin unless approved by the Design and Development Director and the City Engineer. 40. For on-site above-ground common retention basins, retention depth shall be according to Engineering Bulletin No. 06-16 – Hydrology Report with Preliminary Hydraulic Report Criteria for Storm Drain Systems. Side slopes shall not exceed 3:1 and shall be planted with maintenance-free ground cover. Additionally, retention basin widths shall be not less than 20 feet at the bottom of the basin. 41. Stormwater may not be retained in landscaped parkways or landscaped setback lots. Only incidental storm water (precipitation which directly falls onto the setback) will be permitted to be retained in the landscape setback areas. The perimeter setback and parkway areas in the street right-of-way shall be shaped with berms and mounds, pursuant to LQMC Section 9.100.040(B)(7). 42. The design of the development shall not cause any increase in flood boundaries and levels in any area outside the development. 355 CITY COUNCIL RESOLUTION 2025-XXX CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2024-0001 PROJECT: BRAVO ESTATES ADOPTED: JANUARY 21, 2025 PAGE 11 OF 14 43. The development shall be graded to permit storm flow in excess of retention capacity to flow out of the development through a designated overflow and into the historic drainage relief route. 44. Storm drainage historically received from adjoining property shall be received and retained or passed through into the historic downstream drainage relief route. 45. The applicant shall comply with applicable provisions for post-construction runoff per the City’s NPDES stormwater discharge permit, LQMC Sections 8.70.010 et seq. (Stormwater Management and Discharge Controls), and 13.24.170 (Clean Air/Clean Water); Riverside County Ordinance No. 457; and the California Regional Water Quality Control Board – Colorado River Basin (CRWQCB-CRB) Region Board Order No. R7-2013-0011 and the State Water Resources Control Board’s Order No. 2009- 0009-DWQ and Order No. 2010-0014-DWQ. A. For post-construction urban runoff from New Development and Redevelopments Projects, the applicant shall implement requirements of the NPDES permit for the design, construction, and perpetual operation and maintenance of BMPs per the approved Water Quality Management Plan (WQMP) for the project as required by the California Regional Water Quality Control Board – Colorado River Basin (CRWQCB-CRB) Region Board Order No. R7-2013-0011. B. The applicant shall implement the WQMP Design Standards per (CRWQCB- CRB) Region Board Order No. R7-2013-0011 utilizing BMPs approved by the City Engineer. A project-specific WQMP shall be provided which incorporates Site Design and Treatment BMPs utilizing first flush infiltration as a preferred method of NPDES Permit Compliance for Whitewater River receiving water, as applicable. C. The developer shall execute and record a Stormwater Management/BMP Facilities Agreement that provides for the perpetual maintenance and operation of stormwater BMPs. UTILITIES 46. The applicant shall comply with the provisions of LQMC Section 13.24.110 (Utilities). 47. The applicant shall obtain the approval of the City Engineer for the location of all utility lines within any right-of-way and all above-ground utility structures, including, but not limited to, traffic signal cabinets, electric vaults, water valves, and telephone stands, to ensure optimum placement for practical and aesthetic purposes. 356 CITY COUNCIL RESOLUTION 2025-XXX CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2024-0001 PROJECT: BRAVO ESTATES ADOPTED: JANUARY 21, 2025 PAGE 12 OF 14 48. Existing overhead utility lines within or adjacent to the proposed development and all proposed utilities shall be installed underground. All existing utility lines attached to joint-use 92 KV transmission power poles are exempt from the requirement to be placed underground. 49. Underground utilities shall be installed prior to the overlying hardscape. For installation of utilities in existing improved streets, the applicant shall comply with trench restoration requirements maintained or required by the City Engineer. The applicant shall provide certified reports of all utility trench compaction for approval by the City Engineer. CONSTRUCTION 50. The City will conduct final inspections of habitable buildings only when the buildings have improved street and (if required) sidewalk access to publicly-maintained streets. The improvements shall include required traffic control devices, pavement markings, and street name signs. If on-site streets in residential developments are initially constructed with partial pavement thickness, the applicant shall complete the pavement prior to final inspections of the last ten percent of homes within the development or when directed by the City, whichever comes first. LANDSCAPE AND IRRIGATION 51. The applicant shall comply with LQMC Sections 13.24.130 (Landscaping Setbacks) & 13.24.140 (Landscaping Plans). 52. The applicant shall provide landscaping in the required setbacks, retention basins, and common lots. 53. All new landscape areas shall have landscaping and permanent irrigation improvements in compliance with the City’s Water Efficient Landscape regulations contained in LQMC Section 8.13 (Water Efficient Landscape). 54. The applicant shall submit final landscape plans for review, processing, and approval to the Design and Development Department in accordance with the Final Landscape Plan application process. Design and Development Director approval of the final landscape plans is required prior to issuance of the first building permit unless the Director determines extenuating circumstances exist which justify an alternative processing schedule. NOTE: Plans are not approved for construction until signed by the appropriate City official, including the Design and Development Director. 357 CITY COUNCIL RESOLUTION 2025-XXX CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2024-0001 PROJECT: BRAVO ESTATES ADOPTED: JANUARY 21, 2025 PAGE 13 OF 14 Prior to final approval of the installation of landscaping, the Landscape Architect of record shall provide the Design and Development Department with a letter stating he/she has personally inspected the installation and that it conforms with the final landscaping plans as approved by the City. If staff determines during the final landscaping inspection that adjustments are required in order to meet the intent of the Planning Commission’s approval, the Design and Development Director shall review and approve any such revisions to the landscape plan. MAINTENANCE 55. The applicant shall comply with the provisions of LQMC Section 13.24.160 (Maintenance). 56. The applicant shall make provisions for the continuous and perpetual maintenance of common areas, perimeter landscaping up to the curb, access drives, sidewalks, and stormwater BMPs. 57. The applicant shall comply with Development Agreement 2024-0001 (see, e.g., Section 3.1 therein) with respect to the timing of, and preparation, review, and approval by the City and other state regulatory authorities, a declaration of covenants, conditions, and restrictions (CC&Rs) to ensure compliance of Conditions of Approval No. 54 and 55 (above) by a duly formed homeowners association; the applicant shall ensure full compliance with the requirements of the Davis-Stirling Act to ensure that the Project constitutes a “planned development” as defined in California Civil Code Section 4175 (or successor provision) pursuant to the Davis- Stirling Act, which, among other requirements, shall require the recording by Developer of CC&Rs that, at a minimum, meets the requirements of a “declaration” as defined and described in the Davis-Stirling Act and to memorialize specified conditions of approval that are part of the Project Approvals. FIRE DEPARTMENT 58. Fire Apparatus Access and Water Supply: Prior to building permit issuance for new construction, an inspection of the fire hydrant system shall be performed, and construction of the access road shall be confirmed. 59. Driveway Gate Access: All electronically operated gates shall be provided with Knox key switches and automatic sensors for access. 60. Residential fire sprinklers are required in all one and two-family dwellings per the California Residential Code (CRC). Plans must be submitted to the Office of the Fire Marshal for review and be approved prior to installation. Reference CRC 313.2 358 CITY COUNCIL RESOLUTION 2025-XXX CONDITIONS OF APPROVAL - RECOMMENDED SITE DEVELOPMENT PERMIT 2024-0001 PROJECT: BRAVO ESTATES ADOPTED: JANUARY 21, 2025 PAGE 14 OF 14 FEES AND DEPOSITS 61. Permits issued under this approval shall be subject to the provisions of the Development Impact Fee and Transportation Uniform Mitigation Fee programs in effect at the time of issuance of building permit(s). 62. The applicant shall comply with the provisions of LQMC Section 13.24.180 (Fees and Deposits). These fees include all deposits and fees required by the City for plan checking and construction inspection. Deposits and fee amounts shall be those in effect when the applicant makes an application for plan check and permits. 359 ORDINANCE NO. ___ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LA QUINTA, CALIFORNIA, APPROVING A DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF LA QUINTA AND DESERT LUXURY PROPERTIES, LLC RELATING TO BRAVO ESTATES AND FIND THAT THE PROJECT IS CONSISTENT WITH ENVIRONMENTAL ASSESSMENT 2003-495 CASE NUMBER: DEVELOPMENT AGREEMENT 2024-0001 APPLICANT: DESERT LUXURY PROPERTIES, LLC WHEREAS, the City Council of the City of La Quinta, California did, on January 21, 2025, hold a duly noticed Public Hearing to consider a request by Desert Luxury Properties, LLC for approval of Site Development Permit 2024-0001 and Development Agreement 2024-0001, for Bravo Estates project, a 14 unit single-family residential development on 8.4 acres area located on the northwest corner of Avenue 52 and Madison Street, more particularly described as: Assessor Parcel Numbers (APNs): 777-470-001 through -014 WHEREAS, the Design and Development Department published a public hearing notice in The Desert Sun newspaper on January 10, 2025, as prescribed by the Municipal Code. Public hearing notices were also mailed to all property owners within 500 feet of the site, and emailed or mailed to all interested parties who have requested notification relating to the project; and WHEREAS, the Site Development Permit is being adopted by separate Resolution in accordance with City of La Quinta policy and procedure; and WHEREAS, California Government Code Section 65864 et seq. (the "Development Agreement Law") authorizes cities to enter into binding development agreements with persons having a legal or equitable interest in real property for the development of such property, all for the purpose of strengthening the public planning process, encouraging private participation and comprehensive planning, and identifying the economic costs of such development; and WHEREAS, the Planning Commission of the City of La Quinta, California did, on November 12, 2024, hold a duly noticed Public Hearing to consider this request and did adopt Planning Commission Resolution 2024-017 recommending approval of the Development Agreement; and 360 Ordinance No. __ Development Agreement 2024-0001 Project: Bravo Estates Adopted: Page 2 of 4 WHEREAS, the Design and Development Department determined that the project is consistent with the Mitigated Negative Declaration adopted on August 17, 2004 (Environmental Assessment 2003-495), and no further environmental review is required under the California Environmental Quality Act; and WHEREAS, at said Public Hearing, upon hearing and considering all testimony and arguments, if any, of all interested persons desiring to be heard, said City Council did make the following mandatory findings pursuant to Section 9.250.020 of the La Quinta Municipal Code to justify approval of said Development Agreement, included to this Ordinance as Exhibit A, and incorporated herewith by this reference: 1. The Development Agreement is consistent with the applicable objectives, policies, general land uses, and programs of the La Quinta General Plan as follows: a. Policy LU-6.3: Support and encourage the expansion of the resort industry as a key component of the City’s economic base. The homes provide for primary and secondary residential use but also will provide an alternative form of short-term rental stay in the City which improves the economic base. b. Policy LU-3.1: Encourage the preservation of neighborhood character and assure a consistent and compatible land use pattern. The homes have a high quality design that matches the quality of the surrounding neighborhood. c. Goal ED-1: A balanced and varied economic base serving both the City’s residents and the region. These residential units may increase the number of people visiting the City of La Quinta and provide local vendors with additional clientele. The funds generated from the collection of transient occupancy tax (TOT) revenue provide funds for public improvements to benefit the City’s residents. d. Goal ED-2: The continued growth of the tourism and resort industries in the City. The alternative form of stay in the City boosts the tourism and resort industry by providing additional visitors to the area which brings in additional revenue. 2. The Development Agreement is compatible with the uses authorized and the regulations prescribed for the land use district in which the real property is located. The properties are available and must be used for residential purposes, and may be the residents’ primary residence or secondary residences, and/or may be used for short-term vacation rentals, which residential use is consistent with the permissible uses of the land use district the property is located in. This is appropriate for the area, given the proximity to surrounding residential and polo fields to the east of Madison Street. 3. The Development Agreement is in conformity with the public necessity, public convenience, general welfare, and good land use practices. The project may be used as residences, which is consistent with the surrounding area and extends residential development along Madison Street in the project area. 361 Ordinance No. __ Development Agreement 2024-0001 Project: Bravo Estates Adopted: Page 3 of 4 4. The Development Agreement will not be detrimental to the health, safety, and general welfare. The project may be used as residences, which is consistent with the surrounding area. 5. The Development Agreement will not adversely affect the orderly development of property or the preservation of property values in that it facilitates the development of high-quality homes and extends residential development along Madison Street in the project area. 6. The Development Agreement will have a positive fiscal impact on the City in that implementation of the Development Agreement will produce revenues through payment of certain development impact fees, increased property taxes, and transient occupancy taxes when units are rented on a short-term basis. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LA QUINTA DOES ORDAIN as follows: SECTION 1. FINDINGS AND APPROVAL: That the above recitations are true and constitute the Findings of the City Council in this case, and that the City Council hereby approves and incorporates herein by this reference Development Agreement 2024-0001 by the adoption of this Ordinance and authorizes the City Manager to execute the same in substantially the form presented to the City Council with the adoption of this Ordinance. SECTION 2. EFFECTIVE DATE: This Ordinance shall be in full force and effect thirty (30) days after its adoption. SECTION 3. POSTING: The City Clerk shall, within 15 days after passage of this Ordinance, cause it to be posted in at least three public places designated by resolution of the City Council (Resolution No. 2022-027), shall certify to the adoption and posting of this Ordinance, and shall cause this Ordinance and its certification, together with proof of posting to be entered into the permanent record of Ordinances of the City of La Quinta. SECTION 4. CORRECTIVE AMENDMENTS: The City Council does hereby grant the City Clerk the ability to make minor amendments and corrections of typographical or clerical errors to this Ordinance to ensure consistency of all approved text amendments prior to the publication in the La Quinta Municipal Code. SECTION 5. SEVERABILITY: If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance and each and every section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the 362 Ordinance No. __ Development Agreement 2024-0001 Project: Bravo Estates Adopted: Page 4 of 4 fact that any one or more section, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared unconstitutional. PASSED, APPROVED, and ADOPTED at a regular meeting of the City of La Quinta City Council, held on _________, 2025, by the following vote: AYES: NOES: ABSENT: ABSTAIN: ________________________ LINDA EVANS, Mayor City of La Quinta, California ATTEST: _________________________ MONIKA RADEVA, City Clerk City of La Quinta, California APPROVED AS TO FORM: ___________________________ WILLIAM H. IHRKE, City Attorney City of La Quinta, California 363 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT 698/015610-0183 21689519.2 a01/15/25 RECORDING REQUESTED BY AND WHEN RECORDED MAIL TO City of La Quinta 78-495 Calle Tampico La Quinta, CA 92253 Attn: City Clerk Space Above This Line for Recorder’s Use (Exempt from Recording Fee per Gov’t Code §6103 and §27383) DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF LA QUINTA AND DESERT LUXURY PROPERTIES LLC ORDINANCE NO. XXX EXHIBIT A Adopted: _________, 2025 364 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -1- DEVELOPMENT AGREEMENT This Development Agreement (the “Agreement”) is entered into as of the day of __________, 202_ (“Reference Date”), by and between the CITY OF LA QUINTA, a California municipal corporation and charter city organized and existing under the Constitution of the State of California (“City”), and DESERT LUXURY PROPERTIES LLC, a California limited liability company, (“Developer”), with reference to the following: RECITALS: A.Government Code Section 65864 et seq. (“Development Agreement Act”) authorizes City to enter into a binding development agreement for the development of real property within its jurisdiction with persons having legal or equitable interest in such real property. B.Pursuant to Government Code Section 65865, City has adopted its Development Agreement Ordinance (La Quinta Municipal Code Section 9.250.020 or successor provisions) establishing procedures and requirements for such development agreements (“Development Agreement Ordinance”). C.Developer is the owner of certain real property in the City of La Quinta, County of Riverside, State of California consisting of fee title to fourteen (14) vacant residential (numbered) lots with Assessor Parcel Numbers 777-470-001 through 777-470-014, and easement rights with respect to certain lettered lots within Tract No. 31852 that are appurtenant to and benefit the residential (numbered) lots, all as more particularly described in the legal description in Exhibit A attached hereto and incorporated herein by this reference (collectively, the “Property” and each individual residential (numbered) lot may be referred to herein as “One of the Properties”), and more particularly depicted with corresponding APNs on the Site Map attached hereto as Exhibit B and incorporated herein by this reference. D.Developer has duly submitted an application for a development agreement and environmental assessment for the development of the Property and/or improvements to previously improved portions of the Property, to use as a residential community that includes and would allow for the development, permitting, operation and use of fourteen (14) residences constructed or to be constructed on the Property as short-term vacation rentals pursuant to the Short-Term Vacation Rental Restrictions (defined below) (briefly summarized here as the “Project” and more fully defined below in this Agreement). (For reference purposes only, a copy of Chapter 3.25, as that chapter exists on the Effective Date, is attached to this Agreement as Exhibit E.) The Project is more fully described in, and subject to (i) this Agreement, (ii) the City’s General Plan, (iii) Final Tract Map No. 31852, and any conditions of approval appurtenant thereto (the “Tract Map”) (iv)any applicable Specific Plan that includes the Property, in effect as of the Effective Date, and any conditions of approval appurtenant thereto, (v) Site Development Permit No. SDP2024-0001, and any conditions of approval appurtenant thereto (the “SDP,” and, collectively the foregoing clauses (i)-(v) are referred to herein as the “Vested Approvals”), (vi) any future discretionary or ministerial approvals and/or permits, including future site development permit(s), issued for the Property or Project; and (vii) any future subdivision maps approved for the Property or Project (collectively the foregoing clauses (vi)-(vii) are referred to herein as the “Future Approvals”). The Vested Approvals and the Future Approvals are collectively referred to herein as the “Project 365 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -2- Approvals,” and are, or when approved or issued shall be, on file with the City Clerk’s Office and available for inspection during regular business hours at La Quinta City Hall located at 78495 Calle Tampico, La Quinta, CA 92253. E. As of the Effective Date of this Agreement, Developer owns fee simple title to the 14 residential lots within the Property and easement rights to the lettered lots within the Property, and by their execution of this Agreement, City and Developer consent to recordation of this Agreement against the Property, including, without limitation, each One of the Properties. F. Consistent with Section 9.250.020 of the La Quinta Municipal Code, City and Developer desire to enter into a binding agreement that shall be construed as a development agreement within the meaning of the Development Agreement Act. This Agreement will eliminate uncertainty in planning for and secure the orderly development of the Project, ensure a desirable and functional community environment, provide effective and efficient development of public facilities, infrastructure, and services appropriate for the development of the Project, and assure attainment of the maximum effective utilization of resources within the City, by achieving the goals and purposes of the Development Agreement Act. In exchange for these benefits to City, Developer desires to receive the assurance that it may proceed with development of the Project in accordance with the terms and conditions of this Agreement and the Project Approvals, all as more particularly set forth herein. G. The Planning Commission and the City Council have determined that the Project and this Agreement are consistent with the City’s General Plan, including the goals and objectives thereof. H. All actions taken by City have been duly taken in accordance with all applicable legal requirements, including the California Environmental Quality Act (“CEQA”), and all other requirements for notice, public hearings, findings, votes and other procedural matters. I. On ________ 202_, the City Council adopted its Ordinance No. ____ approving this Agreement. AGREEMENT: NOW, THEREFORE, in consideration of the foregoing Recitals, which are incorporated herein by this reference, the mutual covenants and agreements contained herein, and other good and valuable consideration, the receipt and legal sufficiency of which is hereby acknowledged, the Parties do hereby agree as follows: 1. GENERAL 1.1 Definitions. In addition to the defined words and terms set forth elsewhere in this Agreement, the following defined words and terms shall apply: 1.1.1 “Affiliated Party” shall mean (i) any person or entity that directly or indirectly owns or has voting or management rights of Developer or its members or managers, or (ii) any entity that is directly or indirectly owned, controlled or managed by 366 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -3- Developer or its members or managers, or such members’ or managers’ shareholders. City shall have the right to review and confirm any person or entity purported to be an “Affiliated Party” for purposes of this Agreement. 1.1.2 “Agreement” means this Development Agreement and all amendments and modifications thereto. 1.1.3 “Applicable Rules” means the following rules, regulations, ordinances and officially adopted policies of the City of La Quinta in full force and effect as of the Effective Date of this Agreement: the City’s General Plan, the Tract Map, the SDP, any applicable Specific Plan and City of La Quinta Zoning Code provisions in Title 9 of the La Quinta Municipal Code that includes the Property, and the Short-Term Vacation Rental Regulations subject to the provisions as set forth in this Agreement. Additionally, notwithstanding the language of this Section or any other language in this Agreement: (a) all specifications, standards, and policies regarding the design and construction of public works facilities required with respect to the Project, if any, shall be those that are in effect at the time any of said Project applications and plans are being processed for approval and/or under construction; (b) payments for all development impact fees, mitigation fees, application and processing fees, and any other fees and exactions relating to the development of the Project, shall be those that are in effect at the time said Project appl ications and plans are being processed for approval and subject to payment pursuant to Section 2.2.1 of this Agreement; and (c) all Short-Term Vacation Rental Regulations shall be those that are in effect at the time of the submittal of an application for a short-term vacation rental permit and in effect at the time a duly-issued permit is held, including amendments to the Short-Term Vacation Rental Regulations following the Effective Date that do not otherwise prevent the use of One of the Properties for short-term vacation rentals. 1.1.4 “Assignment and Assumption Agreement” shall have the meaning set forth in Section 1.8.1 of this Agreement. 1.1.5 “CC&Rs” shall have the meaning set forth in Section 3.1 of this Agreement. 1.1.6 “CEQA” means the California Environmental Quality Act (Cal. Public Resources Code Sections 21000 et seq. or successor provisions) and the State CEQA Guidelines (Cal. Code of Regs., Title 14, Sections 15000 et seq. or successor provisions). 1.1.7 “City” means the City of La Quinta, a charter city and municipal corporation, including each and every agency, department, board, commission, authority, employee, and/or official acting under the authority of the City, including without limitation the City Council and the Planning Commission. 1.1.8 “City Council” means the City Council of the City and the legislative body of the City pursuant to California Government Code Section 65867. 1.1.9 “Claims” shall have the meaning set forth in Section 3.6 of this Agreement. 367 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -4- 1.1.10 “Compliance Certificate” shall have the meaning set forth in Section 4.1 of this Agreement. 1.1.11 “Davis-Stirling Act” means the Davis-Stirling Common Interest Development Act, California Civil Code Section 4000 et seq. (or successor provisions). 1.1.12 “Development Director” means the Director of the City’s Design and Development Department, or his or her designee. 1.1.13 “Developer” means the Developer identified in the preamble of this Agreement. 1.1.14 “Development Agreement Act” means Section 65864 et seq., of the California Government Code. 1.1.15 “Development Agreement Ordinance” shall have the meaning set forth in Recital B. 1.1.16 “Discretionary Action” means an action which requires the exercise of judgment, deliberation or a decision on the part of City, including any board, commission, committee, or department or any officer or employee thereof, in the process of approving or disapproving a particular activity, as distinguished from an activity which merely requires City, including any board, commission or department or any officer or employee thereof, to determine whether there has been compliance with statutes, ordinances , regulations, or other adopted policies. 1.1.17 “Effective Date” shall have the meaning set forth in Section 1.3 of this Agreement. 1.1.18 “Force Majeure” shall have the meaning set forth in Section 8.2 of this Agreement. 1.1.19 “Future Approvals” shall have the meaning set forth in Recital D. 1.1.20 “General Plan” means the General Plan of the City. 1.1.21 “Indemnitee” shall have the meaning set forth in Section 3.6 of this Agreement. 1.1.22 “Insubstantial Modification” shall have the meaning set forth in Section 1.6(a) of this Agreement. 1.1.23 “Mortgage” shall have the meaning set forth in Section 7.2 of this Agreement. 1.1.24 “Mortgagee” shall have the meaning set forth in Section 7.2 of this Agreement. 368 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -5- 1.1.25 “MND” and “Mitigated Negative Declaration” shall have the meaning set forth in Section 1.5 of this Agreement. 1.1.26 “New Laws” means amendments or modifications to the Applicable Rules, and all ordinances, resolutions, initiatives, regulations, rules, laws, plans, policies, and guidelines of the City and its City Council, Planning Commission, and all other City boards, commissions, departments, agencies, and committees enacted or adopted after the Effective Date. 1.1.27 “Notice” shall have the meaning set forth in Section 8.1 of this Agreement. 1.1.28 “One of the Properties” shall have the meaning set forth in Recital C. 1.1.29 “Parties” means collectively Developer and City. Each shall be referred to in the singular as a “Party”. 1.1.30 “Performance Schedule” shall mean the performance schedule for the Project attached hereto as Exhibit D and incorporated herein by reference, and as further described in Section 3.3. 1.1.31 “Planning Commission” means the City Planning Commission and the planning agency of the City pursuant to California Government Code Section 65867. 1.1.32 “Project” means the development, improvement, use and operation of the Property as set forth in more detail in Section 3.1. 1.1.33 “Project Approvals” shall have the meaning set forth in Recital D. 1.1.34 “Property” shall have the meaning set forth in Recital C. 1.1.35 “Recorder’s Office” shall mean the Office of Official Records for Riverside County, California 1.1.36 “Request for Notice of Default” shall have the meaning set forth in Section 7.3 of this Agreement. 1.1.37 “Reserved Powers” means the rights and authority excepted from this Agreement’s restrictions on City’s police powers and which are instead reserved to City, its City Council, Planning Commission, and all other City boards, commissions, departments, agencies, and committees. The Reserved Powers include the powers to enact or adopt New Laws or take future Discretionary Actions after the Effective Date of this Agreement that may be in conflict with the Applicable Rules and Project Approvals, except such New Laws which would prevent, or materially impair Developer’s ability to develop the Project and/or use the Property in accordance with the Project Approvals and this Agreement; provided, however, that 369 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -6- with respect to such New Laws which would conflict with this Agreement or prevent, or materially impair Developer’s ability to develop or use the Project in accordance with the Project Approvals, such New Laws shall apply to the Project and the Property only if such New Laws are: (1) necessary to protect the public health and safety, and are generally applicable on a City-wide basis in furtherance of the identified public health and safety concern (except in the event of natural disasters as found by the City Council such as floods, earthquakes and similar acts of God, which shall apply even if not applicable on a City-wide basis); (2) amendments to Uniform Codes, as adopted by City, and/or the La Quinta Municipal Code, as applicable, regarding the construction, engineering and design standards for private and public improvements to be constructed on the Property; (3) required by a non-City governmental entity to be adopted by or applied by the City (or, if adoption is optional, the failure to adopt or apply such non-City law or regulation would cause the City to sustain a material loss of funds or material loss of access to funding or other resources, with “material loss” in this clause (3) meaning Seventy Five Thousand Dollars ($75,000.00) or more, as such minimum threshold amount of $75,000 may be adjusted as of January 1 of each calendar year (the “Adjustment Date”) during the Term of this Agreement by any increases in the Consumer Price Index for All Urban Consumers for the Riverside-San Bernardino-Ontario, California areas (1982-84=100) from the Effective Date to the applicable Adjustment Date), (4) necessary to comply with state or federal laws and regulations (whether enacted previous or subsequent to the Effective Date of this Agreement), or (5) adopted by the City on a City wide basis and applied to the Property (and each One of the Properties) in a non- discriminatory manner that does not prevent or materially impair Developer’s ability to develop the Project and/or operate or use the Property and Project in accordance with the Project Approvals and this Agreement. 1.1.38 “SDP” shall have the meaning set forth in Recital D. 1.1.39 “Short-Term Vacation Rental Regulations” means all provisions of the La Quinta Municipal Code related to short-term vacation rentals as the same may be amended from time to time, including specifically Chapter 3.24 or successor provisions related to transient occupancy tax and Chapter 3.25 related to short-term vacation rentals, except to the extent any provision directly conflicts with the vested rights in Section 5 of this Agreement. 1.1.40 “Site Map” means the map that shows the location of the site and immediately adjacent properties, which is attached hereto as Exhibit B. 1.1.41 “Term” means the period of time for which the Agreement shall be effective in accordance with Section 1.2 herein. 1.1.42 “Tract Map” shall have the meaning set forth in Recital D. 1.1.43 “Uniform Codes” means those building, electrical, mechanical, plumbing, fire and other similar regulations of a City-wide scope which are based on recommendations of a multi-state professional organization and become applicable throughout the City, such as, but not limited to, the Uniform Building Code, the Uniform Electrical Code, the Uniform Mechanical Code, the Uniform Plumbing Code, or the Uniform Fire Code (including those amendments to the promulgated uniform codes which reflect local modification to 370 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -7- implement the published recommendations of the multi-state organization and which are applicable City-wide). 1.1.44 “Vested Approvals” shall have the meaning set forth in Recital D. 1.1.45 “Zoning Ordinance” means Title 9 of the La Quinta Municipal Code or successor title or provisions. 1.2 Term. The term of this Agreement shall commence on the Effective Date and shall continue for fifty (50) years thereafter, unless said term is otherwise terminated, modified, or extended by circumstances set forth in this Agreement or by mutual consent of the Parties after the satisfaction of all applicable public hearing and related procedural requirements. 1.3 Effective Date. This Agreement shall be effective, and the obligations of the Parties hereunder shall be effective, as of ______________ (“Effective Date”), which is the date that Ordinance No._________ takes effect. This Agreement shall be recorded in the Recorder’s Office no later than thirty (30) days after the Effective Date. 1.4 Statement of Benefits and Consideration. The Parties have determined that a development agreement is appropriate for the construction and operation of the Project due to the substantial benefits to be derived therefrom. City finds and determines that the Project is in the best interests of the health, safety and general welfare of City and its residents, and that entering into this Agreement constitutes a valid, present exercise of its police power. City has undertaken the necessary proceedings, has found and determined that this Agreement is consistent with the General Plan, and has adopted the Ordinance referenced in Recital I above approving this Agreement. As a result of the development of the Project in accordance with this Agreement, City will receive substantial benefits. In consideration of the substantial benefits, commitments, and consideration to be provided by Developer pursuant to this Agreement, and in order to strengthen the public planning process and reduce the economic costs of development, City hereby provides Developer assurance that Developer can proceed with the construction and use of the Project at the Property for the Term of this Agreement pursuant to the Applicable Rules and this Agreement. Developer would not enter into this Agreement or agree to provide the public benefits, commitments and consideration described in this Agreement if it were not for the certainty provided by this Agreement that the Project and the Property can be constructed and used during the Term of this Agreement in accordance with the Applicable Rules and this Agreement. 1.5 CEQA Requirements. 371 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -8- The Project has been reviewed for environmental impacts in accordance with the provisions of CEQA and has adopted a Mitigated Negative Declaration per Environmental Assessment 2003-495 for Tentative Tract Map 31852 (“MND”) as its CEQA review document for the Project. City has given consideration to such environmental review prior to its approval of this Agreement and the Project, and has undertaken all actions necessary to comply with CEQA when approving this Agreement. Developer shall develop the Project in a manner complying with all design features, mitigation measures, and other terms and conditions required by the MND. 1.6 Modification or Amendment of this Agreement. Except as expressly stated to the contrary herein, this Agreement may be modified or amended from time to time, in whole or in part, only by mutual written consent of the Parties or their successors in interest, consistent with Government Code Sections 65867 through 65868 (or successor provisions, the Development Agreement Ordinance, and the following terms: (a) Insubstantial Modifications. The Parties acknowledge that refinements and further development of the Project may demonstrate that minor changes are appropriate with respect to the details of the Project development and the performance of the Parties. The Parties desire to retain a certain degree of flexibility with respect to the details of the Project development and with respect to those items covered in general terms under this Agreement, and thus desire to provide a streamlined method of approving insubstantial modifications to this Agreement. Therefore, any minor modification to this Agreement which does not modify (i) the Term of this Agreement; (ii) permitted uses of the Property, (iii) maximum density or intensity of use, except as specifically allowed in the Project Approvals, (iv) provisions for the reservation or dedication of land, (v) conditions, terms, restrictions or requirements for Reserved Powers, Discretionary Actions, or subsequent Discretionary Actions, or (vi) monetary obligations of Developer (hereinafter an “Insubstantial Modification”), and that can be processed under CEQA either as not a “project” under CEQA or as exempt from CEQA, and that does not require a public hearing prior to the Parties executing a modification to this Agreement. Either Party may propose an Insubstantial Modification, consent to which shall not be unreasonably withheld, conditioned, or delayed by the other Party. Upon the written request of Developer for a modification to this Agreement, the City Manager or his/her designee shall determine, in his/her sole discretion: (1) whether, in his/her reasonable judgment, the requested modification constitutes an “Insubstantial Modification,” as defined herein; (2) whether the requested modification is consistent with Applicable Rules (other than that portion of this Agreement sought to be modified); and (3) whether, in his/her reasonable judgment, the requested modification tends to promote the goals of this Agreement. If the City Manager or his/her designee determines that the requested modification is an “Insubstantial Modification” that is consistent with Applicable Rules and tends to promote the goals of this Agreement, the proposed modification will be approved by the City as an Insubstantial Modification, and a written modification will be executed by the Parties and attached to this Agreement. Any such Insubstantial Modification shall not be deemed an “amendment” to this Agreement under Government Code Section 65858. Any amendment or other agreement memorializing an approved Insubstantial Modification shall be recorded in the Recorder’s Office no later than thirty (30) days after complete execution of said amendment or other agreement. 372 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -9- (b) Substantial Amendments. Except as otherwise described in Section 1.6(a) of this Agreement, amendments to this Agreement shall be “Substantial Amendments” which require notice and a public hearing pursuant to California Government Code Section 65868. (c) Parties Required to Amend. Where a portion of Developer’s rights or obligations have been transferred, assigned, and assumed pursuant to Section 1.8 of this Agreement, the signature of the person or entity to whom such rights or obligations have been assigned shall not be required to amend this Agreement unless such amendment would materially alter the rights or obligations of such transferee/assignee hereunder. (d) Effect of Amendment. Any amendment to this Agreement shall be operative only as to those specific portions of this Agreement expressly subject to the amendment, and all other terms and conditions of this Agreement shall remain in full force and effect without interruption. 1.7 Termination; Applicable to All of the Property. Unless terminated earlier, pursuant to the terms hereof, this Agreement shall automatically terminate and be of no further effect upon the expiration of the Term of this Agreement as set forth in Section 1.2. Termination of this Agreement, for any reason, shall not, by itself, affect any right or duty arising from entitlements or approvals set forth under the Project Approvals. Any termination of this Agreement shall affect each and every One of the Properties and the entire Property, and no owner of any One of the Properties may apply for a termination or terminate this Agreement with respect to that owner’s One of the Properties unless all of the owners of the Property and each and every One of the Properties apply for and seek to terminate this Agreement for the entire Property and every One of the Properties. In explanation of the foregoing, this Agreement shall apply to each One of the Properties for the entire duration of the Term, and no One of the Properties may be released from or excused for performance under this Agreement by way of terminating this Agreement for that One of the Properties, unless all of the Property and every One of the Properties are released from this Agreement. 1.8 Assignment of Interests, Rights and Obligations. Developer may transfer or assign all or any portion of its interests, rights or obligations under this Agreement to third parties acquiring an interest or estate in any One of the Properties, or the Property, or any portion thereof, including, without limitation, purchasers or ground lessee(s) of lots, parcels or facilities, subject to the following: 1.8.1 Assignment and Assumption Agreements. (a) In connection with the transfer or assignment by Developer of all or any portion of the Property (other than a transfer or assignment by Developer to a Mortgagee, defined below), Developer and the transferee shall enter into a written agreement (an “Assignment and Assumption Agreement”) regarding the respective interests, rights and obligations of Developer and the transferee in and under this Agreement. Such Assignment and Assumption Agreement may: (i) release Developer from obligations under this Agreement pertaining to that 373 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -10- portion of the Property being transferred, as described in the Assignment and Assumption Agreement, provided that the transferee expressly assumes such obligations; (ii) transfer to the transferee vested rights to develop and/or improve and use that portion of the Property being transferred; and (iii) address any other matter deemed by Developer to be necessary or appropriate in connection with the transfer or assignment. (b) Developer shall obtain City’s prior written consent to any Assignment and Assumption Agreement (other than a transfer or assignment by Developer to a Mortgagee defined below, and other than to a bone fide purchaser for value of the fee interest or long-term ground lease of One of the Properties provided said purchaser, as transferee, has obtained and will maintain title insurance insuring the purchaser’s easement rights to use the certain lettered lots in the Tract Map as common area in compliance with Section 1.8.4, below), which consent shall not be unreasonably withheld, conditioned or delayed. Failure by City to respond within thirty (30) days to any request made by Developer for such consent shall be deemed to be City’s refusal of the Assignment and Assumption Agreement in question. City may refuse to give its consent if such transferee has failed to provide sufficient evidence of financial resources and/or if such transferee would not, in City’s reasonable opinion, be able to perform the obligations proposed to be assumed by such transferee. Such determination shall be made by the City Manager in consultation with the City Attorney and is appealable by Developer directly to the City Council. (c) An Assignment and Assumption Agreement shall be binding on Developer, City and the transferee provided (i) Developer is not then in default under this Agreement, (ii) Developer has provided notice to City of such transfer, and City has approved the transfer, and (iii) the transferee executes and delivers to City a written agreement in which (a) the name and address of the transferee is set forth and (b) the transferee expressly and unconditionally assumes each and every obligation of Developer under this Agreement with respect to the Property, or portion thereof, being transferred (to the extent Developer has not retained a continuing obligation), (c) Developer no longer has any legal or equitable interest in the Property or the portion thereof sold or transferred, as applicable, and (d) City has, in the exercise of its reasonable discretion, satisfied itself of the transferee’s ability to assume those Developer obligations under this Agreement being assigned. Upon recordation of any Assignment and Assumption Agreement in the Recorder’s Office, Developer shall automatically be released from those obligations assumed by the transferee therein, and said transferee shall thereafter be deemed the “Developer” under this Agreement for those transferred and assumed obligations. The Assignment and Assumption Agreement shall be recorded in the Recorder’s Office no later than thirty (30) days after the complete execution thereof by Developer, City, and transferee. (d) In further explanation of Subdivision 1.8.1(c) above, Developer shall be free from any and all liabilities accruing on or after the date of any assignment or transfer with respect to those obligations assumed by a transferee pursuant to an Assignment and Assumption Agreement approved by City pursuant to this Agreement. No breach or default hereunder by any person succeeding to any portion of Developer’s obligations under this Agreement shall be attributed to Developer, nor may Developer’s rights hereunder be canceled or diminished in any way by any breach or default by any such person following Developer’s release of obligations under the Project Approvals pursuant to an Assignment and Assumption Agreement assigning Developer’s obligations to that successor. 374 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -11- (e) The City may assign or transfer any of its rights or obligations under this Agreement with the approval of the Developer, which approval shall not be unreasonably withheld. 1.8.2 Transfers for Mortgages. Any transfers or assignments for any Mortgagee (defined below) shall be subject to the provisions in Article 7 of this Agreement. 1.8.3 Transfers to Affiliated Parties. Developer may at any time and without City’s prior consent, transfer all or any portion of its rights and obligations under this Agreement to any Affiliated Party and, in connection with the transfer of any such obligations by Developer to an Affiliated Party in accordance with this Agreement, shall be released from such obligations assumed by the Affiliated Party. Developer shall deliver to City, no later than ten (10) days after such transfer an Assignment and Assumption Agreement in recordable format memorializing the transfer of Developer’s rights and obligations under this Agreement to an Affiliated Party, along with evidence sufficient for City, in its reasonable discretion, to review and confirm the transferee is an Affiliated Party of Developer, and that Affiliated Party’s contact information for notices to be delivered pursuant to this Agreement. The Assignment and Assumption Agreement shall be recorded in the Recorder’s Office no later than thirty (30) days after the effective date of the assignment and assumption of said rights and obligations to the Affiliated Party. In the event a purported transferee is not an Affiliated Party, or Developer does not provide sufficient evidence, in City’s reasonable discretion, to review and confirm the purported transferee is an Affiliated Party, any such transfer shall be void and of no force and effect. 1.8.4 Obligation to Continuously Insure Easement Rights and Common Areas for all Properties. Developer represents and warrants that Developer has and will maintain title insurance for the Property, including insurance for the easement rights with respect to certain lettered lots to be used as common area and identified in the Tract Map, which are appurtenant to and benefit the residential (numbered) lots. Any transfer or assignment by Developer, including a transfer of One of the Properties by sale or ground lease and/or a sale to a bone fide purchaser for value of the fee interest or ground lease interest of One of the Properties, shall require the transferee or assignee or bone fide purchaser to have obtained and maintain title insurance insuring the transferee’s or assignee’s or bone fide purchaser’s easement right to use the certain lettered lots in the Tract Map as common area, so that any transferee or assignee of Developer that owns all or any portion of the numbered lots (One of the Properties) in the Tract Map likewise shall have insured rights to the easements in the letter lots that serve as the common area for the Property. For reference purposes, a template from Developer’s title insurance policy, with terms that identify the common area parcels (lettered lots) covered under the owner’s policy for One of the Properties (residential numbered lot) in a manner that is consistent with this Section 1.8.4, is attached hereto as Exhibit F. 375 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -12- 2. AGREEMENTS AND ASSURANCES 2.1 Agreement and Assurance on the Part of Developer. In consideration for City entering into this Agreement, and as an inducement for City to obligate itself to carry out the covenants and conditions set forth in this Agreement, and in order to effectuate the purposes and intentions set forth in the Recitals of this Agreement, Developer hereby agrees that the terms and conditions of this Agreement, including the Project Approvals incorporated herein, shall govern development and operation of the Property for the Term of this Agreement. 2.2 Agreement and Assurances on the Part of the City. In consideration for Developer entering into this Agreement, and as an inducement for Developer to obligate itself to carry out the covenants and conditions set forth in this Agreement, and in order to effectuate the purposes and intentions set forth in this Agreement, City hereby agrees as follows: 2.2.1 Vested Entitlement to Develop. Developer has the vested right to develop, improve, operate and use the Property and Project subject to the terms and conditions of this Agreement, the Applicable Rules, Project Approvals and the Reserved Powers. It is the intent of City and Developer that the vesting of development rights of Developer shall include the permitted land uses, densities, and intensities of use of the Property, timing or phasing of development, zoning, provisions for the reservation or dedication of land for public purposes, and the location and size of public improvements, as well as those other terms and conditions of development of the Project as set forth in this Agreement and the other Project Approvals. Developer’s vested rights under this Agreement shall also include, without limitation, the right to remodel, renovate, rehabilitate, rebuild or replace all improvements on the Property or within the Project (or any portion thereof) throughout the applicable Term for any reason, including, without limitation, in the event of damage, destruction or obsolescence of the existing development or the Project or any portion thereof, subject to the terms and conditions of this Agreement, the Applicable Rules, Project Approvals and the Reserved Powers. Such vesting shall expire upon the earlier of the following occurrences: (a) termination of this Agreement, or (b) expiration of the Term of this Agreement. Except for the expiration set forth in clause (b) of the preceding sentence, the expiration of the vesting right set forth in the preceding sentence shall not terminate any obligations of Developer under this Agreement that (x) have accrued prior to termination of this Agreement or (y) that expressly survive the termination of this Agreement, such as indemnification obligations. Notwithstanding anything in this Agreement to the contrary, the Project shall remain subject to the following, to the same extent it would without this Agreement: (i) all Applicable Rules, unless modified by or in conflict with the provisions of this Agreement; (ii) subject to Article 5 of this Agreement, the right to develop, improve, and use the Property (and each One of the Properties) for short-term vacation 376 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -13- rentals, provided that any and all short-term vacation rentals shall be subject to the Short-Term Vacation Rental Regulations; (iii) all New Laws applied to Developer through the City’s Reserved Powers; (iv) all subsequent development approvals and the conditions of approval associated therewith, including but not limited to any further Future Approvals, site development permits, tract maps, and building permits; (v) the payment of all fees or exactions in the categories and in the amounts as required at the time such fees are due and payable, which may be at the time of issuance of building permits, or otherwise as specified by applicable law, as existing at the time such fees are due and payable; and (vi) the reservation or dedication of land for public purposes or payment of fees in lieu thereof as required at the time such reservations or dedications or payments in lieu are required under applicable law to be made or paid. 2.2.2 Changes in Applicable Rules. (A) Nonapplication of Changes in Applicable Rules. Any change in, or addition to, the Applicable Rules (as defined in this Agreement and in effect as of the Effective Date), including, without limitation, any such change by means of ordinance, City Charter amendment, initiative, referendum, resolution, motion, policy, order or moratorium, initiated or instituted for any reason whatsoever and adopted by the City, City Council, Planning Commission or any other board, commission, department or agency of the City, or any officer or employee thereof, or by the electorate, as the case may be, which change would, absent this Agreement, otherwise be applicable to the Property and/or to the Project and which change would either (i) conflict in any way with the Applicable Rules, Project Approvals, or this Agreement, or (ii) reduce the development rights or allowances set forth in the Applicable Rules, Project Approvals, or this Agreement, shall not be applied to the Property (or any One of the Properties) or Project unless such changes represent an exercise of City’s Reserved Powers, or are otherwise agreed to in this Agreement. It is expressly understood and agreed that Developer has the right to develop, improve, and use the Property (and each One of the Properties) for short-term vacation rentals subject to Article 5 of this Agreement and compliance with all Short-Term Rental Regulations. The right to apply for a new or renewal permit, and the City’s ability to review and issue a new or renewal permit, for short-term vacation rentals on the Property (or any One of the Properties) or Project, shall be allowed and authorized by this Agreement. Notwithstanding the foregoing paragraph, Developer may, in its sole discretion, consent in writing to the application to the Property (which shall mean each One of the Properties) and/or Project of any change in the Applicable Rules. 377 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -14- (B) Changes in Uniform Codes. Notwithstanding any provision of this Agreement to the contrary, development and use of the Property and Project shall be subject to changes which may occur from time to time in the Uniform Codes, as such Codes are adopted by the City of La Quinta. (C) Changes Mandated by Federal or State Law. This Agreement shall not preclude the application to the Property and Project of changes in, or additions to, the Applicable Rules, including rules, regulations, ordinances and official policies, to the extent that such changes or additions are mandated to be applied to developments such as this Project by state or federal regulations, pursuant to the Reserved Powers. In the event state or federal laws or regulations prevent or preclude compliance with one or more provisions of this Agreement, such provisions shall be modified or suspended only to the extent necessary to comply with such state or federal laws or regulations. 2.2.3 Subsequent Development Review. Except as expressly reserved in this Agreement (including the right to apply for a new or renewal permit, and the City’s review and issuance of a new or renewal permit, for short-term vacation rentals), nothing shall impair or interfere with the right of City to require the processing of permits as required by law pursuant to the applicable provisions of the La Quinta Municipal Code and the provisions of Uniform Codes. 2.2.4 Effective Development Standards. City agrees that it is bound to permit the uses, intensities of use, and densities of development on the Property (and each One of the Properties) which are permitted by this Agreement and the Project Approvals, insofar as this Agreement and the Project Approvals so provide or as otherwise set forth in the Applicable Rules. City hereby agrees that it will not unreasonably withhold, delay or condition any approvals and/or permits which must be issued by City in order for the Project to proceed and for the Property to be used for the authorized uses herein, provided that Developer reasonably and satisfactorily complies with all applicable procedures for processing applications for such approvals and/or permits. 3. DEVELOPER’S OBLIGATIONS 3.1 Development of the Project; Planned Development. Developer intends to own and operate the entire Project as a short-term rental project rather than as a planned development in which Developer would sell to bone fide purchasers for value individual residential (numbered) lots to members of the public pursuant to the Davis-Stirling Act. In the event that, prior to the date that is one (1) year prior to the expiration date of the Term of this Agreement, Developer elects to sell to bone fide purchasers for value the individual residential (numbered) lots in the Project to the public (as opposed to a bulk sale of lots in the Project to a builder or subsequent developer in accordance with this Agreement), Developer shall fully comply 378 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -15- with the requirements of the Davis-Stirling Act and shall ensure that the Project constitutes a “planned development” as defined in California Civil Code Section 4175 (or successor provision) pursuant to the Davis-Stirling Act, which, among other requirements, shall require the recording by Developer of a declaration of covenants, conditions, and restrictions that, at a minimum, meets the requirements of a “declaration” as defined and described in the Davis-Stirling Act and to memorialize specified conditions of approval that are part of the Project Approvals (the “CC&Rs”). If, prior to the 1-year date of expiration of the Term of this Agreement, Developer has not previously elected to sell to bone fide purchasers for value the individual residential (numbered) lots in the Project to the public, then Developer shall, prior to the expiration of the Term, fully comply with the requirements of the Davis-Stirling Act and shall ensure that the Project constitutes a “planned development” as defined in California Civil Code Section 4175 (or successor provision) with a “declaration” as defined and described in the Davis-Stirling Act and to memorialize specified conditions of approval in the CC&Rs. Developer shall provide to City, no less than ninety (90) days prior to the submission of the CC&Rs to the California Department of Real Estate (the “DRE”), a copy of the proposed final draft of the CC&Rs for review and approval, not to be unreasonably withheld or conditioned, by the City Manager and City Attorney. Further, following approval of the CC&Rs by the DRE, Developer shall provide to City, no less than thirty (30) days prior the anticipated date of recording, a copy of the DRE approved CC&Rs for review and approval so that the City Manager and City Attorney can insure that there have been no material adverse changes from the prior approved draft of the CC&Rs. If and when the Project is converted to a planned development under the Subdivided Lands Act and Davis-Stirling Act, it shall have an “association” as defined and described in the Davis-Stirling Act. Developer shall construct the Project on the Property only in accordance with the Project Approvals. As depicted in the Project Approvals, as the same may be updated or amended from time to time consistent with the terms hereof, the Project shall consist of a residential single-family development specifically developed and available for residential purposes, and may be the residents’ primary residence or secondary residences, and/or may be used for short-term vacation rentals, with the following components: (A) Annual permitting fees to be consistent with the City’s fee program; (B) Any rental or occupancy of 30 nights or less to be subject to the City’s then-current transient occupancy tax (“TOT”) for short-term vacation rentals; (C) Rental or occupancy agreements, and material renter or occupant information, shall be retained for a minimum of three (3) years (or other retention period as may be approved by City policy or code) by the Developer or Developer’s authorized management company for the short-term vacation rentals at the Property; (D) The Project shall comply with all Applicable Rules, including occupancy limits set forth in the La Quinta Municipal Code; and 379 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -16- (E) All residences at the Property (and on each One of the Properties) shall allow for transient occupancy, which means occupancy for thirty (30) days or less subject to the Applicable Rules. 3.2 Compliance with Government Code Section 66473.7 Developer shall comply with the provisions of Government Code Section 66473.7 with respect to any tract maps prepared for the Project. 3.3 Performance Schedule Developer shall plan, design and construct the Project in a timely manner in accordance with the Performance Schedule attached hereto as Exhibit D. The Parties acknowledge and agree that the Performance Schedule is a general sequencing of the phases of the Project, and such sequencing may be modified by Developer to effectuate construction and end-use efficiencies. If Developer, in its good faith discretion, anticipates or decides a phase of the Project may need to be removed or an additional phase of the Project should be added, or the timing for completion of phases should be revised, the Performance Schedule may be amended by mutual written agreement of the Parties. The City may approve or deny a requested amendment to the Performance Schedule in its reasonable discretion, provided that such approval shall not be unreasonably withheld or delayed. In evaluating a Developer request for an amendment to the Performance Schedule, the City shall give strong consideration and latitude to Developer in the Developer’s good faith exercise of business judgement based on market conditions and other factors Developer deems appropriate in connection with the requested amendment. If an amendment(s) to the Performance Schedule is determined to be an Insubstantial Modification pursuant to this Agreement, the City Manager is individually authorized to sign such amendments on behalf of the City. 3.4 Funding, Fees, Permits, and Approvals. 3.4.1 No Funding. Developer acknowledges that the City is not providing any funding for the Project. 3.4.2 Fees, Permits, and Approvals Governed by Municipal Code. Subject to Article 5 of this Agreement, all permitting and processing fees (including for the permitting and processing of short-term vacation rentals), and all permits and approvals for the Property, and Project, shall be governed by the provisions of the La Quinta Municipal Code and shall be paid and performed in accordance therewith and any and all applicable ordinances, resolutions, and policies relating thereto. All such fees and applications submitted to the City shall be processed in accordance with the then-current La Quinta Municipal Code and any and all applicable ordinances, resolutions, and policies relating thereto, including the timing provisions therein, and shall not be accorded separate treatment pursuant to this Agreement. All City-imposed fees, including the fees for short-term vacation rental permitting, shall be in the amount prescribed by the La Quinta Municipal Code or duly adopted City Council ordinances, resolutions, and policies in effect at the time the fee is imposed. 3.4.3 Imposition of Existing and Future Fees. Nothing set forth in this Agreement is intended to or shall be construed to limit or restrict the City’s authority to impose its existing, or any new or increased, Citywide fees, charges, levies, or assessments for the development of the 380 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -17- Property or Project, or to impose or increase, subject to the required procedure, any taxes applicable to the Property or Project, including but not limited to transient occupancy taxes (TOT). Developer shall timely pay all applicable fees, charges, levies, assessments, and special and general taxes validly imposed in accordance with the Constitution and laws of the State of California, including without limitation school impact fees in accordance with Government Code §§ 65995 et seq. 3.5 Dedications and Improvements; Improvement Security. In connection with the recordation of any final subdivision map for the Project, Developer shall, through the execution of a subdivision improvement agreement with the City, provide to the City, in a form reasonably acceptable to the City Attorney, improvement security as provided in the La Quinta Municipal Code (and any and all applicable ordinances, resolutions, and policies relating thereto) to secure the faithful performance of Developer’s obligations under this Agreement to construct the on-site and off-site improvements identified on that map. The terms, amounts and provisions for release of the improvement security shall be as set forth in the La Quinta Municipal Code (and any and all applicable ordinances, resolutions, and policies relating thereto). 3.6 Indemnification. Developer shall protect, defend, indemnify and hold harmless City and City’s officers, officials, members, employees, volunteers, agents, and representatives (any of the foregoing shall be known individually as “Indemnitee” and collectively as “Indemnitees”), and each of them, jointly and severally, against and from any and all claims, demands, causes of action, damages, costs, expenses, losses and liabilities, at law or in equity, of every kind or nature whatsoever, including reasonable attorneys’ fees and expert witness fees, arising out of or directly relating to construction-, development, use- and operations-related activities on the Property and Project by Developer, including, without limitation, matters related to the use or the inability to use any common area in the Project (such as, and without limitation, inability of Developer or any transferee, assignee, owner or occupant of One of the Properties to use certain lettered lots in the Tract Map as common area; and/or the failure by Developer or any transferee or assignee to procure and maintain title insurance covering the right to use the certain lettered lots in the Tract Map as common area appurtenant easements to the Property and/or any One of the Properties; and/or any failure by Developer or any transferee or assignee to procure and maintain title insurance covering the right to use the certain lettered lots in the Tract Map as common area appurtenant easements to the Property and/or any One of the Properties), and including, without limitation, injury to or death of any person or persons and damage to or destruction of any property, threatened, brought or instituted (“Claims”), excluding those claims proven by a court of competent jurisdiction to be resulting from the gross negligence or willful misconduct of City. In the event of any action, litigation, or other adversarial proceeding in any way involving the Claims specified in this section, City agrees, at no cost to City, to cooperate with Developer. Developer shall have the obligation to provide the defense of City in the action, litigation, or other adversarial proceeding, either by providing for legal counsel or, at City’s option, timely paying the legal costs incurred by City in the defense of litigation, even though negligence or gross negligence of 381 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -18- Developer or its contractors, subcontractors, agents, employees or other persons acting on its behalf has not been established at the time that the defense is provided. In addition, Developer shall be obligated to promptly pay any final judgment or portion thereof rendered against the Indemnitee or Indemnitees. In the event of any court action or proceeding challenging the validity of this Agreement or the Project Approvals (including related CEQA analysis), Developer shall indemnify, hold harmless, pay all costs and provide defense for City in said action or proceeding with counsel chosen by Developer and reasonably approved by City. City shall, at no cost to City, cooperate with Developer in any such defense as Developer may reasonably request. In the event Developer fails or refuses to provide such defense of any challenge to this Agreement or the Project Approvals, or any component thereof, City shall have the right not to defend such challenge, and to resolve such challenge in any manner it chooses in its sole discretion, including terminating this Agreement. In the event of such termination, Developer, upon written request of City, shall immediately execute a termination document or other document reasonably required by a reputable title company to remove this Agreement as a cloud on title. 3.7 Recording of Agreement. This Agreement shall be valid and binding as of the Effective Date; provided, however, that the terms and conditions set forth in this Agreement affecting the vested rights and ability to develop and use the Property and Project as set forth herein, shall be contingent upon this Agreement being recorded in the Recorder’s Office. 3.8 Management During the term of this Agreement, Developer agrees that Developer shall not designate more than two (2) third party management companies at any one time for purposes of managing the day-to-day operations of the Property or any One of the Properties and ensuring compliance with the terms of this Agreement. For the avoidance of doubt, the immediately foregoing sentence shall not restrict Developer from self-managing (or designating an affiliated property management company to manage) the Property or any One of the Properties. 4. CITY’S OBLIGATIONS 4.1 Scope of Subsequent Review/Confirmation of Compliance Process. Nothing set forth herein shall impair or interfere with the right of City to require the processing of building permits as required by law pursuant to the applicable provisions of the La Quinta Municipal Code, and the provisions of City’s Fire Codes and ordinances, Health and Safety Codes and ordinances, and Building, Electrical, Mechanical, and similar building codes.. Prior to each request for a building permit, Developer shall provide City with a Compliance Certificate (“Compliance Certificate”), in substantially the same form as that attached hereto as Exhibit C. The Compliance Certificate shall be distributed to the relevant City departments in order to check the representations made by Developer on the Compliance Certificate. 382 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -19- 4.2 Project Approvals Independent. All approvals required for the Project which may be or have been granted, and all land use entitlements or approvals generally which have been issued or will be issued by City with respect to the Project, constitute independent actions and approvals by City. If any provision of this Agreement or the application of any provision of this Agreement to a particular situation is held by a court of competent jurisdiction to be invalid or unenforceable, or if this Agreement terminates for any reason, then such invalidity, unenforceability or termination of this Agreement or any part hereof shall not affect the validity or effectiveness of any such Project Approvals or other land use approvals and entitlements. In such cases, such approvals and entitlements will remain in effect pursuant to their own terms and provisions. It is understood by the Parties that pursuant to existing law, if this Agreement terminates or is held invalid or unenforceable as described above, such approvals and entitlements shall not remain valid for the Term of this Agreement, but shall remain valid for the term of such approvals and entitlements. 4.3 Review for Compliance. City shall review Developer’s compliance with the terms of Agreement at least once during every twelve (12) month period following the Effective Date of this Agreement, in accordance with City’s procedures and standards for such review. During such periodic review by City, Developer, upon written request from City, shall be required to demonstrate, and hereby agrees to furnish, evidence of good faith compliance with the terms hereof. The failure of City to conduct or complete the annual review as provided herein or in accordance with the Development Agreement Ordinance shall not impact the validity of this Agreement. If, at the conclusion of the annual review provided for herein, Developer has been found in compliance with this Agreement, City, through the Development Director, shall, at Developer’s written request, issue an estoppel certificate to Developer stating that (1) this Agreement remains in full force and effect, (2) Developer is in compliance with this Agreement and (3) any other qualifying information as may be consistent with such estoppel certificate pursuant to Section 8.12 of this Agreement. 5. SHORT TERM VACATION RENTALS/TRANSIENT OCCUPANCY TAXES 5.1 Short Term Vacation Rentals as a Permitted Use. This Agreement does hereby provide that short-term vacation rentals are a permitted use within all portions of the Project, the Property, and each One of the Properties that allow residential uses, and the rights to such permitted use are hereby vested pursuant to the terms of this Agreement, and this vested right shall inure to the benefit of Developer and all owners of each portion of the Property or each One of the Properties. As such, the rights and obligations under this Section 5.1 shall survive the sale of each One of the Properties to a third-party homebuyer. Except to the extent expressly provided otherwise in this Agreement, the City shall not impose on or apply to the Project (whether by action of the City Council, or other legislative body, or by initiative, referendum, or other measure) any ordinance, resolution, standard, directive, condition, or other measure that is in conflict with this Section 5.1 or that would materially interfere with the right to apply for and, upon compliance with the City’s ministerial permitting process and 383 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -20- approval, operate short-term vacation rentals in all residential units within the Project. Such short- term vacation rentals within the Project shall be subject to the Short-Term Vacation Rental Regulations, including but not limited to all operational requirements, noise restrictions, occupancy limits, provisions for violations and penalties, provisions for the payment of transient occupancy tax, and all other requirements. For reference only, a copy of Chapter 3.25 of the La Quinta Municipal Code in effect as of the Effective Date is attached to this Agreement as Exhibit E. In the event Chapter 3.25 is repealed in its entirety and is not replaced with a successor provision that would grant Developer the vested rights granted by this Section 5.1, then the latest version of Chapter 3.25 (or successor provision) that did allow the vested rights granted by this Section 5.1 shall apply. In the event Chapter 3.24 is repealed in its entirety and is not replaced with a successor provision that would grant Developer the vested rights granted by this Section 5.1, then the latest version of Chapter 3.24 (or successor provision) that did allow the vested rights granted by this Section 5.1 shall apply. 5.2 Covenants, Conditions, and Restrictions. All CC&Rs recorded pursuant to Section 3.1 of this Agreement on any property within the Project where residential uses are allowed shall expressly authorize short-term vacation rentals for all residential units. All such CC&Rs shall state the operational requirements and standard conditions (such as, and without limitation, maximum occupancy, outdoor use limitations, and other requirements or conditions for the residential (numbered) lots in the Project) applicable to short-term rentals in that tract or planning area of the Project. Until such date as the CC&Rs are recorded against the Property and the Project (see Section 3.1, above), such operational requirements and standard conditions shall be set forth in rules and regulations or a similar document (“STR Rules”) which shall be provided to all persons who rent residential (numbered) lots in the Project on a short-term rental basis. 5.3 Short-Term Vacation Rental Centralized Management. In order to ensure the timely collection and reporting of the applicable transient occupancy taxes, and compliance with the applicable operational requirements and conditions set forth in the Short-Term Vacation Rental Regulations, Developer or its successor or assignee shall be the “authorized agent or representative” (as that term is defined in the Short-Term Vacation Rental Regulations, or, if the definition is removed during the Term of this Agreement, as defined in Chapter 3.25 as of the Effective Date of this Agreement) for all short-term vacation rentals and short-term vacation rental permits within the Project, including but not limited to applying for and managing all short-term vacation rental permits, making all reservations and payments, and ensuring compliance with all other requirements of the Short-Term Vacation Rental Regulations, and shall do so exclusively through a central rental operator pursuant to Sections 5.2 and this 5.3 of this Agreement, which shall be confirmed at the issuance and renewal of each short-term vacation rental permit; provided, however, that the “residence owner” (in this context, means the owner of a residential unit with a short-term vacation rental permit, as that term is defined in the Short-Term Vacation Rental Regulations, or, if the definition is removed during t he Term of this Agreement, as defined in Chapter 3.25 as of the Effective Date of this Agreement, and hereinafter defined as “residence owner”) shall remain ultimately obligated as the holder of the short-term 384 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -21- vacation rental permit for any and all remedial actions necessary for compliance with the Short- Term Vacation Rental Regulations and this Agreement, including but not limited to the payment of any fines or recorded liens or any other violations for non-compliance; and, provided further, that the residence owner shall have a process available, through an independent arbitrator or neutral decision-maker designated by the residence owner or homeowner’s association (“HOA”) of which the residence owner is a member, to petition for a change of that residence owner’s “authorized agent or representative” because the residence owner demonstrates, with a preponderance of evidence, that the “authorized agent or representative,” designated by the Developer or its successor or assignee, has failed to perform its duty to ensure compliance with all other requirements of the Short-Term Vacation Rental Regulations for that residence owner’s short-term vacation rental unit. The CC&Rs as described in Section 5.2 of this Agreement shall include the terms and conditions, and detailed specifics for process and decision, whenever a residence owner may petition the HOA for a change in that residence owner’s “authorized agent or representative” as required by this Section 5.3; the City Manager and City Attorney shall review and approve, in their reasonable discretion and not to be unreasonably delayed or denied, said terms and conditions in the CC&Rs that would apply if a residence owner were to petition the HOA for a change in that residence owner’s “authorized agent or representative” as required by this Section 5.3. Developer shall be responsible for ensuring that, for the Term of this Agreement, one or more contract(s) shall be in effect at all times which provide opportunities to the residence owners of residential units to have the ability to make their units available for short-term rentals permitted by this Agreement and the CC&Rs. The contract or contracts may, but are not required to, be with an on-site rental management agent. Developer may assign this obligation in accordance with this Agreement. 6. DEFAULT; REMEDIES; DISPUTE RESOLUTION. 6.1 Notice of Default. In the event of failure by either Party substantially to perform any material term or provision of this Agreement, the non-defaulting Party shall have those rights and remedies provided herein, provided that such non-defaulting Party has first provided to the defaulting Party a written notice of default in the manner required by Section 8.1 hereof identifying with specificity the nature of the alleged default and the manner in which said default may satisfactorily be cured. 6.2 Cure of Default. Upon the receipt of the notice of default, the alleged defaulting Party shall promptly commence to cure, correct, or remedy the identified default at the earliest reasonable time after receipt of the notice of default and shall complete the cure, correction or remedy of such default not later than thirty (30) days after receipt of the notice of default, or, for such defaults that cannot reasonably be cured, corrected or remedied within thirty (30) days, such Party shall commence to cure, correct, or remedy such default within such thirty (30) day period, and shall continuously and diligently prosecute such cure, correction or remedy to completion. 385 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -22- 6.3 City Remedies. In the event of an uncured default by Developer of the terms of this Agreement, City, at its option, may institute legal action in law or in equity to cure, correct, or remedy such default, enjoin any threatened or attempted violation, or enforce the terms of this Agreement; provided, however, that in no event shall City be entitled to consequential, punitive or exemplary damages for any Developer default. For purposes of this Agreement the term “consequential damages” shall include, but not be limited to, potential loss of anticipated tax revenues from the Project or any portion thereof. Furthermore, City, in addition to or as an alternative to exercising the remedies set forth in this Section 6.3, in the event of a material uncured default by Developer, may give notice of its intent to terminate or modify this Agreement pursuant to City’s Development Agreement Ordinance and/or the Development Agreement Act, in which event the matter shall be scheduled for consideration and review by the City Council in the manner set forth in the City’s Development Agreement Ordinance or the Development Agreement Act. Notwithstanding anything to the contrary herein, the City agrees that it shall not institute a legal action, terminate, or modify this Agreement under this Section 6.3 to the extent any holder of a mortgage or deed of trust has an unexpired right, pursuant to Section 7.4, to cure or remedy or to commence a cure or remedy of any uncured Developer default. 6.4 Developer’s Exclusive Remedies. The Parties acknowledge and agree that the City would not have entered into this Agreement if it were to be liable for damages under, or with respect to, this Agreement or any of the matters referred to herein including, but not limited to, the Project Approvals (including any CEQA analysis therefor), the Applicable Rules, any anticipated development and use of the Property (including but not limited to the ability to develop and use the Property for the Project and separate legal residential parcels for residential purposes and/or short-term vacation rentals), or any future amendments or enactments thereto. Accordingly, Developer covenants on behalf of itself and its successors and assigns, not to sue the City for damages or monetary relief (except for attorneys’ fees as provided for by Section 8.22) for any breach of this Agreement by City or arising out of or connected with any dispute, controversy, or issue between Developer and City regarding this Agreement or any of the matters referred to herein including but not limited to the application, interpretation, or effect of this Agreement, the Project Approvals, the Applicable Rules, any anticipated development and use of the Property for the Project (including but not limited to the ability to develop and use the Property and separate legal residential parcels for residential purposes and/or short-term vacation rentals), or any future amendments or enactments thereto, or the Project, or any land use permits or approvals sought in connection with the development of the Project or any component thereof, or use of the Property and/or any separate legal parcel or any portion thereof, the Parties agreeing that declaratory and injunctive relief, mandate, and specific performance shall be Developer’s sole and exclusive judicial remedies. 7. MORTGAGEE PROTECTION; CERTAIN RIGHTS OF CURE 7.1 Encumbrances on the Project Site. This Agreement shall not prevent or limit Developer from encumbering the Property or any portion thereof or any improvements thereon with any mortgage, deed of trust, sale and 386 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -23- leaseback arrangement, or any other form of conveyance in which the Property, or a portion thereof or interest therein, is pledged as security, and contracted for in good faith and fair value (a “Mortgage”) securing financing with respect to the construction, development, use or operation of the Project. 7.2 Mortgage Protection. This Agreement shall be superior and senior to the lien of any Mortgage. Notwithstanding the foregoing, no breach of this Agreement shall defeat, render invalid, diminish, or impair the lien of any Mortgage made in good faith and for value, and any acquisition or acceptance of title or any right or interest in or with respect to the Property or any portion thereof or any improvements thereon by a holder of a beneficial interest under a Mortgage, or any successor or assignee to said holder (a “Mortgagee”) [whether pursuant to foreclosure, trustee’s sale, deed in lieu of foreclosure, lease termination or otherwise] shall be subject to all of the terms and conditions of this Agreement. 7.3 Mortgagee Not Obligated, Request for Notice of Default on Mortgage. No Mortgagee will have any obligation or duty under this Agreement to perform the obligations of the Developer or other affirmative covenants of Developer hereunder, or to guarantee such performance, except that (i) the Mortgagee shall have no right to develop or operate the Property or Project, or any portion thereof without the written consent of the City, and (ii) to the extent that any covenant to be performed by the Developer is a condition to the performance of a covenant by the City, the performance thereof by Mortgagee shall continue to be a condition precedent to the City’s performance hereunder. Any Mortgagee that intends to take possession of or intends to acquire title to the Property, or any purchaser that intends to take possession of or intends to acquire the Property at a foreclosure sale or as a recipient of a deed-in-lieu of foreclosure resulting from a Mortgage held by a Mortgagee, shall have the right, at such party’s election, to develop and operate the Property pursuant to this Agreement, provided that such Mortgagee, purchaser or recipient shall (i) no later than ninety (90) days prior to taking possession of, or acquiring title to, the Property, deliver written notice to the City that such Mortgagee, purchaser, or recipient intends to take possession of or acquire title to the Property, and such written notice includes its contact information for notices to be delivered pursuant to this Agreement, (ii) such Mortgagee, purchaser, or recipient assumes in writing the obligations of Developer under this Agreement with respect to the Property arising from and after the date of possession or acquisition of title, as applicable, pursuant to an Assignment and Assumption Agreement, and (iii) such Mortgagee, purchaser, or recipient, as applicable, received written consent of City to develop or operate the Property or Project or any portion thereof. Furthermore, if any Mortgagee that takes possession of or acquires title to the Property does not elect in writing to assume the obligations of Developer under this Agreement, such Mortgagee shall have no rights under this Agreement. Developer may assign its rights, obligations, and duties under this Agreement to a Mortgagee pursuant to Section 1.8 of this Agreement. In the event any Mortgagee delivers to Developer (or authorized transferee) a notice of default under any Mortgage recorded against the Property or Project (or any portion thereof), Developer shall deliver to City, no later than five (5) business days after receipt by Developer, a copy of said notice of default from the Mortgagee. Failure by Developer to cure, pursuant to any Mortgage from which the notice of default from Mortgagee had been issued, may be deemed by 387 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -24- City to be a default by Developer under this Agreement; provided, however, that such default by Developer for failure to perform under any Mortgage shall not defeat any rights and remedies that said Mortgagee may have under the Mortgage or as set forth in this Agreement. The preceding sentence does not apply to the mortgage of an owner who is a bone fide purchaser for value of the fee interest or long-term ground lease of One of the Properties, including, without limitation, a mortgage in connection with that owner’s loan to purchase the fee interest or long-term ground lease of the residential (numbered) lot, or to refinance same, or for a home equity loan. Additionally, City shall have the right to execute and record a Request for Notice of Default substantially in the form and as authorized pursuant to California Civil Code Section 2924b (or successor provision) (“Request for Notice of Default”), and Developer shall have the obligation to deliver to City written notice of any Mortgagee with a Mortgage recorded against the Property or Project (or any portion thereof) within five (5) business days of recording of said Mortgage. Developer shall have the obligation to cooperate with City to facilitate the execution, notarizing, and recording of any Request for Notice of Default pursuant to this paragraph. 7.4 Notice of Default to Mortgagee; Right of Mortgagee to Cure. With respect to any mortgage or deed of trust granted by Developer, whenever City may deliver any notice or demand to Developer with respect to any breach or default by Developer in completion of construction of the Project or any component of the Project, Developer shall at the same time deliver a copy of such notice or demand to each holder of record of any Mortgage or Mortgagee which has previously requested such notice in writing. Each such holder shall (insofar as the rights granted by City are concerned) have the right, at its option, within sixty (60) days after the receipt of the notice, to cure or remedy or commence to cure or remedy and thereafter to pursue with due diligence the cure or remedy of any such default and to add the cost thereof to the Mortgage debt and the lien of its Mortgage. It is understood that a holder of the Mortgage shall be deemed to have satisfied the sixty (60) daytime limit set forth above for commencing to cure or remedy a Developer default which requires title and/or possession of the Property or Project (or portion thereof) if and to the extent any such holder has within such sixty (60) day period commenced proceedings to obtain title and/or possession and thereafter the holder diligently pursues such proceedings to completion and cures or remedies the default in accordance with this Agreement. City agrees that each holder of a mortgage or deed of trust encumbering the Property that has rights under this Section 7.4 shall be entitled to exercise such rights without the requirement of obtaining the written consent of City. Furthermore, if requested in writing by any holder of record of any Mortgage or Mortgagee, then whenever City delivers a written notice of default to Developer under this Agreement, City shall deliver a copy of such notice to each holder of record of any Mortgage or Mortgagee that has previously requested such notice in writing no later than three (3) business days after said notice is delivered to Developer. 8. MISCELLANEOUS 8.1 Notices, Demands and Communications Between the Parties. Any approval, disapproval, demand, document or other notice (“Notice”) which either Party may desire to give to the other Party under this Agreement must be in writing and shall be sufficiently given if (i) delivered by hand, (ii) delivered by reputable same-day or overnight 388 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -25- messenger service that provides a receipt showing date and time of delivery, or (iii) dispatched by registered or certified mail, postage prepaid, to the principal offices of City and Developer at the addresses specified below, or at any other address as that Party may later designate by Notice. To City: City of La Quinta 78-495 Calle Tampico La Quinta, California 92253 Attn: City Clerk With a copy to: Rutan & Tucker, LLP 18575 Jamboree Road, 9th Floor Irvine, California 92612 Attn: William H. Ihrke To Developer: Desert Luxury Properties LLC 72877 Dinah Shore Dr., Ste. 103 Rancho Mirage, California 92270 Attn: Claudio Bravo With copies to: Nethery/Mueller/Olivier LLP 41750 Rancho Las Palmas Dr. Suite H-1 Rancho Mirage, CA 92270 Attn: Daniel Olivier Any written notice, demand or communication shall be deemed received immediately if personally delivered or delivered by delivery service and shall be deemed received on the third day from the date it is postmarked if delivered by registered or certified mail. 8.2 Force Majeure. In addition to specific provisions of this Agreement, performance by either Party hereunder shall not be deemed to be in default, and all performance and other dates specified in this Agreement shall be extended, where delays or defaults are due to causes beyond the control or without the fault of the Party claiming an extension of time to perform, which may include the following (each, a “Force Majeure”): war; insurrection; acts of terrorism; strikes; lockouts; riots; floods; earthquakes; fires; casualties; acts of God; acts of the public enemy; epidemics; quarantine restrictions; freight embargoes; lack of transportation; governmental restrictions or priority imposed or mandated by other governmental entities; unusually severe weather; inability to secure necessary labor, materials or tools; delays of any contractor, subcontractor or supplier; acts or omissions of the other Party; or acts or failures to act of any public or governmental agency or entity (other than the acts or failures to act of City which shall not excuse performance by City), or any other causes beyond the control or without the fault of the party claiming an extension of time to perform. Notwithstanding anything to the contrary in this Agreement, an extension of time for any such cause shall only be for the period of the enforced delay and shall commence to run 389 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -26- from the time of the commencement of the cause, if notice by the Party claiming such extension is sent to the other Party within thirty (30) days of the commencement of the cause. Times of performance under this Agreement may also be extended in writing by the mutual agreement of City and Developer. Notwithstanding the paragraph above, Developer is not entitled pursuant to this Section 8.2 to an extension of time to perform because of past, present, or future difficulty in obtaining suitable construction or permanent financing for the development of the Property, or because of economic or market conditions. 8.3 Binding Effect. This Agreement, and all of the terms and conditions hereof, shall be binding upon and inure to the benefit of the Parties, any subsequent owner of all or any portion of the Project or the Property, and their respective assigns, heirs or successors in interest, whether or not any reference to this Agreement is contained in the instrument by which such person acquired an interest in the Project or the Property. 8.4 Independent Entity. The Parties acknowledge that, in entering into and performing this Agreement, each of Developer and City is acting as an independent entity and not as an agent of the other in any respect. 8.5 Agreement Not to Benefit Third Parties. This Agreement is made for the sole benefit of the Parties, and no other person shall be deemed to have any privity of contract under this Agreement nor any right to rely on this Agreement to any extent for any purpose whatsoever, nor have any right of action of any kind on this Agreement nor be deemed to be a third-party beneficiary under this Agreement. 8.6 Covenants. The provisions of this Agreement shall constitute mutual covenants which shall run with the land comprising the Property for the benefit thereof, and for the benefit of City, and the burdens and benefits hereof shall bind and inure to the benefit of each of the Parties hereto and all successors in interest to the Parties hereto for the term of this Agreement. 8.7 Non-liability of City Officers and Employees. No official, officer, employee, agent or representative of City, acting in his/her official capacity, shall be personally liable to Developer, or any successor or assign, for any loss, costs, damage, claim, liability, or judgment, arising out of or connection to this Agreement, or for any act or omission on the part of City. 390 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -27- 8.8 Covenant Against Discrimination. Developer and City covenant and agree, for themselves and their respective successors and assigns, that there shall be no discrimination against, or segregation of, any person or group or persons on account of race, color, creed, religion, sex, marital status, national origin or ancestry, or any other impermissible classification, in the performance of this Agreement. Developer shall comply with the Americans with Disabilities Act of 1990, as amended (42 U.S.C . §§ 12101, et seq.). 8.9 No Waiver. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought and referring expressly to this Section. No delay or omission by either Party in exercising any right or power accruing upon non-compliance or failure to perform by the other Party under any of the provisions of this Agreement shall impair any such right or power or be construed to be a waiver thereof, except as expressly provided herein. No waiver by either Party of any of the covenants or conditions to be performed by the other Party shall be construed or deemed a waiver of any succeeding breach or nonperformance of the same or other covenants and conditions hereof. 8.10 Severability. If any term, provision, covenant or condition of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall continue in full force and effect, to the extent that the invalidity or unenforceability does not impair the application of this Agreement as intended by the Parties. 8.11 Cooperation in Carrying Out Agreement. Each Party shall take such actions and execute and deliver to the other all such further instruments and documents as may be reasonably necessary to carry out this Agreement in order to provide and secure to the other Party the full and complete enjoyment of its rights and privileges hereunder. 8.12 Estoppel Certificate. Either Party may, at any time, deliver written notice to any other Party requesting such Party to certify in writing that, to the best knowledge of the certifying Party, (i) this Agreement is in full force and effect and a binding obligation of the Parties, (ii) this Agreement has not been amended or modified either orally or in writing, or if so amended, identifying the amendments, (iii) the requesting Party is not in default in the performance of its obligations under this Agreement, or if in default, describing the nature and amount of any such defaults, and (iv) any other reasonable information requested. A Party receiving a written request hereunder shall execute and return such requested certificate within twenty (20) days following receipt of such request. The form of the requested estoppel certificate shall be reasonably approved by the receiving party. The City Manager is authorized to sign and deliver an estoppel certificate on behalf 391 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -28- of City. City acknowledges that a certificate hereunder may be relied upon by transferees and Mortgagees. 8.13 Construction. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either Party by reason of the authorship of this Agreement or any other rule of construction that might otherwise apply. As used in this Agreement, and as the context may require, the singular includes the plural and vice versa, and the masculine gender includes the feminine and vice versa. 8.14 Recordation. This Agreement shall be recorded with the Recorder’s Office at Developer’s cost, if any, within the period required by Government Code Section 65868.5. Amendments approved by the Parties, and any cancellation or termination of this Agreement, shall be similarly recorded. 8.15 Captions and References. The captions of the paragraphs and subparagraphs of this Agreement are solely for convenience of reference, and shall be disregarded in the construction and interpretation of this Agreement. Reference herein to a paragraph or exhibit are the paragraphs, subparagraphs and exhibits of this Agreement. 8.16 Time. Time is of the essence in the performance of this Agreement and of each and every term and condition hereof as to which time is an element. 8.17 Recitals & Exhibits Incorporated; Entire Agreement. The Recitals to this Agreement and all of the exhibits and attachments to this Agreement are, with the exception of Exhibit E by this reference, incorporated into this Agreement and made a part hereof. This Agreement, including all Exhibits attached hereto with the exception of Exhibit E, constitutes the entire agreement between the Parties with respect to the subject matter of this Agreement, and this Agreement supersedes all previous negotiations, discussions and agreements between the Parties, and no parole evidence of any prior or other agreement shall be permitted to contradict or vary the terms hereof. 8.18 Exhibits. Exhibits A -D to which reference is made in this Agreement are deemed incorporated herein in their entirety, whether or not such exhibits are attached hereto in full. Exhibits E and F are attached for reference purposes only and is not incorporated herein. Said exhibits are identified as follows: A Legal Description of the Property 392 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -29- B Site Map C. Compliance Certificate D. Performance Schedule E. Chapter 3.25 of the La Quinta Municipal Code (for reference purposes only) F. Example Title Insurance Policy Terms Showing Common Area Lettered- Lots in Tract Map Covered Under Numbered-Lot Owner Policy, To Assist with Compliance with Section 1.8.4 (for reference purposes only) 8.19 Counterpart Signature Pages. For convenience the Parties may execute and acknowledge this agreement in counterparts and when the separate signature pages are attached hereto, shall constitute one and the same complete Agreement. 8.20 Authority to Execute; Representations and Warranties. Developer warrants and represents that (i) it is duly organized and existing, (ii) it is duly authorized to execute and deliver this Agreement, (iii) by so executing this Agreement, Developer is formally bound to the provisions of this Agreement, (iv) Developer’s entering into and performance of its obligations set forth in this Agreement do not violate any provision of any other agreement to which Developer is bound, and (v) there is no existing or threatened litigation or legal proceeding of which Developer is aware which could prevent Developer from entering into or performing its covenants and obligations set forth in this Agreement. City warrants and represents that the person or persons executing this Agreement on its behalf have been duly authorized to execute this Agreement and bind City to all covenants and obligations set forth in this Agreement. 8.21 City Approvals and Actions. Whenever a reference is made in this Agreement to an action or approval to be undertaken by City, or for any amendment, interpretation, or implementing documents required under this Agreement, the City Manager or his or her authorized designee is authorized to act on behalf of City unless specifically provided otherwise in this Agreement or the law otherwise requires. 8.22 Governing Law; Litigation Matters. The internal laws of the State of California shall govern the interpretation and enforcement of this Agreement without regard to conflicts of law principles. Any action at law or in equity brought by either Party hereto for the purpose of enforcing, construing, or interpreting the validity of this Agreement or any provision hereof shall be brought in the Superior Court of the State of California in and for the County of Riverside, or such other appropriate court in said county, and the Parties hereto waive all provisions of law providing for the filing, removal, or change of venue to any other court. Service of process on City shall be made in accordance with California law. Service of process on Developer shall be made in any manner permitted by California law and 393 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -30- shall be effective whether served inside or outside of California. In the event of any action between the Parties hereto seeking enforcement of any of the terms of this Agreement or otherwise arising out of this Agreement, the prevailing Party in such litigation shall be awarded, in addition to such relief to which such Party is entitled, its reasonable attorney’s fees, expert witness fees, and litigation costs and expenses. 8.23 No Brokers. Each of the City and the Developer represents to the other party that it has not engaged the services of any finder or broker and that it is not liable for any real estate commissions, broker ’s fees, or finder’s fees which may accrue by means of this Agreement and agrees to hold harmless the other party from such commissions or fees as are alleged to be due from the party making such representations. [signatures on next page] 394 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT -31- IN WITNESS WHEREOF, Developer and City have executed this Agreement as of the Reference Date. “DEVELOPER” DESERT LUXURY PROPERTIES LLC, a California limited liability company By: Its: “CITY” CITY OF LA QUINTA, a California municipal corporation By: ___________________________ Name: Jon McMillen Title: City Manager ATTEST: Monika Radeva City Clerk APPROVED AS TO FORM RUTAN & TUCKER, LLP William H. Ihrke City Attorney 395 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT 698/015610-0183 21689519.2 a01/15/25 EXHIBIT A EXHIBIT “A” LEGAL DESCRIPTION OF PROPERTY [attached] 396 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT 698/015610-0183 21689519.2 a01/15/25 EXHIBIT A LEGAL DESCRIPTION THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF LA QUINTA, IN THE COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS: PARCEL 1: LOTS 1 THROUGH 14, INCLUSIVE OF TRACT NO. 31852, IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, AS SHOWN BY MAP ON FILE IN BOOK 402, PAGES 38 THROUGH 41, INCLUSIVE OF MAPS, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA. PARCEL 2: AN EASEMENT FOR “PRIVATE USE” FOR THE SOLE BENEFIT OF THE LOT OWNER(S) AND INDICATED AS “PRIVATE STREET” OVER LOT “A” OF TRACT NO. 31852, IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, AS SHOWN BY MAP ON FILE IN BOOK 402, PAGES 38 THROUGH 41, INCLUSIVE OF MAPS, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA. PARCEL 3: AN EASEMENT FOR “PRIVATE USE” FOR THE SOLE BENEFIT OF THE LOT OWNER(S) AND INDICATED AS “LANDSCAPE” OVER LOTS “C” THROUGH “F” OF TRACT NO. 31852, IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, AS SHOWN BY MAP ON FILE IN BOOK 402, PAGES 38 THROUGH 41, INCLUSIVE OF MAPS, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA. PARCEL 4: AN EASEMENT FOR “PRIVATE USE” FOR THE SOLE BENEFIT OF THE LOT OWNER(S) AND INDICATED AS “DRAINAGE AND RETENTION PURPOSES” OVER LOT “G” OF TRACT NO. 31852, IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, AS SHOWN BY MAP ON FILE IN BOOK 402, PAGES 38 THROUGH 41, INCLUSIVE OF MAPS, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA. APN: 777-470-001 THROUGH 777-470-014 397 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT 698/015610-0183 21689519.2 a01/15/25 EXHIBIT B EXHIBIT “B” SITE MAP (Vicinity of Project) [continued on next page] 398 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT 698/015610-0183 21689519.2 a01/15/25 EXHIBIT B SITE MAP (Number Lots and Common Area Street) 399 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT 698/015610-0183 21689519.2 a01/15/25 EXHIBIT C -1- EXHIBIT “C” COMPLIANCE CERTIFICATE (DESERT LUXURY PROPERTIES LLC DEVELOPMENT AGREEMENT) The undersigned, Desert Luxury Properties LLC, a California limited liability company (“Developer”), pursuant to that certain Development Agreement dated _______________, 202_, (the “Development Agreement”), by and between Developer and the City of La Quinta, a California municipal corporation and charter city (the “City”) by its signature below hereby certifies to City, for City’s reliance that: 1. Capitalized terms not defined herein shall have the same meaning as set forth in the Development Agreement; 2. The undersigned is familiar with the certifications and representations set forth in this Compliance Certificate; 3. Developer has performed and complied with its obligations under the Development Agreement to be performed or complied with by it on or prior to the date hereof. 4. [CITY MAY INSERT ANY ADDITIONAL CONDITIONS UNDER THE DEVELOPMENT AGREEMENT TO BE SATISFIED PRIOR TO ISSUING BUILDING PERMIT]. IN WITNESS WHEREOF, this Compliance Certificate is executed effective the ______ day of _______________, ______, under penalty of perjury under the laws of California. DESERT LUXURY PROPERTIES LLC, a California limited liability company By: Its: 400 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT 698/015610-0183 21689519.2 a01/15/25 EXHIBIT D -1- EXHIBIT “D” PERFORMANCE SCHEDULE Item of Performance Start Completion TR 31852 Permitting Grading and Engineering Permits Apply by September 30, 2025 Within 90 days of application Building Permits Apply by September 30, 2025 Within 90 days off application Construction of Project Components Construct off-site electrical improvements required by IID to provide electrical service to the Tract September 1, 2026 December 31, 2026 Construct, repair or replace all on-site improvements (finish grade, walls, street, storm drain, water, sewer, dry utilities, and landscaping) October 31, 2025 March 30, 2026 Place monuments October 31, 2025 June 30, 2026 Begin construction of 14 residential units October 31, 2025 Completion of construction of 14 residential units April 30, 2028 Obtain Certificate of Occupancy for 14 residential units April 30, 2028 July 1, 2028 401 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT 698/015610-0183 21689519.2 a01/15/25 EXHIBIT E EXHIBIT “E” CHAPTER 3.25 OF LA QUINTA MUNICIPAL CODE AS OF EFFECTIVE DATE (for reference only) [to be attached] 402 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT 698/015610-0183 21689519.2 a01/15/25 EXHIBIT F EXHIBIT “F” Example Title Insurance Policy Terms and Conditions (for reference only) [Example Title Insurance Policy Terms Showing Common Area Lettered-Lots in Tract Map Covered Under Numbered-Lot Owner Policy, To Assist with Compliance with Section 1.8.4] [attached] 403 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT 698/015610-0183 21689519.2 a01/15/25 EXHIBIT F ______________________ Title Insurance Company SCHEDULE A This is a [ Pro Forma ] Policy. It does not reflect the present state of the Title and is not a commitment to (i) insure the Title or (ii) issue any of the attached endorsements. Any such commitment must be an express written undertaking on appropriate forms of the Company. Name and Address of Title Insurance Company: ________ Title Company, [ ADDRESS ] Address Reference: Lots 1 thru 14, Tract 31852, La Quinta, CA Amount of Insurance: $___________ Premium: $____________ Date of Policy: ___________ 1. Name of Insured: [ Owner of Property ] 2. The estate or interest in the Land that is insured by this policy is: A FEE as to PARCEL 1; EASEMENT as to PARCELS 2, 3 and 4 3. Title is vested in: [ Same as Insured / Owner of Property ] 4. The Land referred to in this policy is described as follows: See Exhibit A attached hereto and made a part hereof. [See next page] 404 DRAFT VERSION CITY COUNCIL PUBLIC HEARING DRAFT 698/015610-0183 21689519.2 a01/15/25 EXHIBIT F [ EXHIBIT A to SCHEDULE A ] [ Template Legal Description ] [ Parcel 1 Must Be Modified to Match Property Insured ] THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF LA QUINTA, IN THE COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS: PARCEL 1: LOT(s) _______ OF TRACT NO. 31852, IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, AS SHOWN BY MAP ON FILE IN BOOK 402, PAGES 38 THROUGH 41, INCLUSIVE OF MAPS, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA. PARCEL 2: AN EASEMENT FOR “PRIVATE USE” FOR THE SOLE BENEFIT OF THE LOT OWNER(S) AND INDICATED AS “PRIVATE STREET” OVER LOT “A” OF TRACT NO. 31852, IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, AS SHOWN BY MAP ON FILE IN BOOK 402, PAGES 38 THRO UGH 41, INCLUSIVE OF MAPS, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA. PARCEL 3: AN EASEMENT FOR “PRIVATE USE” FOR THE SOLE BENEFIT OF THE LOT OWNER(S) AND INDICATED AS “LANDSCAPE” OVER LOTS “C” THROUGH “F” OF TRACT NO. 31852, IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, AS SHOWN BY MAP ON FILE IN BOOK 402, PAGES 38 THROUGH 41, INCLUSIVE OF MAPS, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA. PARCEL 4: AN EASEMENT FOR “PRIVATE USE” FOR THE SOLE BENEFIT OF THE LOT OWNER(S) AND INDICATED AS “DRAINAGE AND RETENTION PURPOSES” OVER LOT “G” OF TRACT NO. 31852, IN THE CITY OF LA QUINTA, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA, AS SHOWN BY MAP ON FILE IN BOOK 4 02, PAGES 38 THROUGH 41, INCLUSIVE OF MAPS, RECORDS OF RIVERSIDE COUNTY, CALIFORNIA. APN(s): __________________ 405 Vicinity Map ATTACHMENT 1 406 ATTACHMENT 2 FINDINGS Site Development Permit 2024-0001 1. The proposed development is consistent with the General Plan land use designation of Very Low Density Residential. The project consists of high- quality design that complements and enhances the City. 2. The proposed development, as conditioned, is consistent with the development standards of the City’s Zoning Code, in terms of architectural style and landscaping. The project design utilizes varying roof lines and wall depths, along with a complementary color palette. 3. The Design and Development Department has determined that this project has been previously studied under, and is consistent with, Environmental Assessment 2003-495, and no further environmental review is required. 4. The architecture and layout of the project are compatible with, and not detrimental to, the existing surrounding residential land uses and are consistent with the development standards in the Municipal Code. 5. The site design of the project is compatible with surrounding development and with the quality of design prevalent in the city. 6. The proposed project is consistent with the landscaping standards and plant palette and implements the standards for landscaping and aesthetics established in the General Plan and Zoning Code. The landscape palette is consistent with the City’s drought-tolerant landscaping requirements. Development Agreement 2024-0001 1. The Development Agreement is consistent with the applicable objectives, policies, general land uses, and programs of the La Quinta General Plan as follows: a. Policy LU-6.3: Support and encourage the expansion of the resort industry as a key component of the City’s economic base. The homes provide an alternative form of stay in the City which improves the economic base. b. Policy LU-3.1: Encourage the preservation of neighborhood character and assure a consistent and compatible land use pattern. The homes have a high quality design that matches the quality of the surrounding neighborhood. c. Goal ED-1: A balanced and varied economic base serving both the City’s residents and the region. These residential units increase the number of people visiting the City of La Quinta and provide local vendors with additional clientele. The funds generated from the collection of transient occupancy tax (TOT) revenue provide funds for public improvements to benefit the City’s residents. 407 d. Goal ED-2: The continued growth of the tourism and resort industries in the City. The alternative form of stay in the City boosts the tourism and resort industry by providing additional visitors to the area which brings in additional revenue. 2. The Development Agreement is compatible with the uses authorized and the regulations prescribed for the land use district in which the real property is located. The properties are available and must be used for residential purposes, and may be the residents’ primary residence or secondary residences, and/or may be used for short-term vacation rentals, which residential use is consistent with the permissible uses of the land use district the property is located in. This is appropriate for the area, given the proximity to surrounding residential and polo fields to the east of Madison Street. 3. The Development Agreement is in conformity with the public necessity, public convenience, general welfare, and good land use practices. The project may be used as residences, which is consistent with the surrounding area and extends residential development along Madison Street in the project area. 4. The Development Agreement will not be detrimental to the health, safety, and general welfare. The project may be used as residences, which is consistent with the surrounding area. 5. The Development Agreement will not adversely affect the orderly development of property or the preservation of property values in that it facilitates the development of high-quality homes and extends residential development along Madison Street in the project area. 6. The Development Agreement will have a positive fiscal impact on the City in that implementation of the Development Agreement will produce revenues through payment of certain development impact fees, increased property taxes, and transient occupancy taxes when units are rented on a short-term basis. 408 Fiscal Impact Analysis Polo Estates 14 La Quinta, CA April 30, 2024 Prepared By: ATTACHMENT 3 409 Glossary of Defined Terms and Acronyms Budget City of La Quinta Annual Operating Budget for Fiscal Year 2023-24. City City of La Quinta. Developer Desert Luxury Properties, LLC. DPFG Development Planning & Financing Group. FIA Fiscal Impact Analysis General Fund City of La Quinta General Fund. Proposed Project Polo Estates 14. State State of California. TRA Tax Rate Area. 410 Table of Contents Page 1. Introduction .................................................................................................................... 1 2. Purpose of Fiscal Impact Analysis ................................................................................... 1 3. FIA Executive Summary ................................................................................................... 1 4. FIA Limiting Conditions ................................................................................................... 2 5. General Sources of Information and Methodology Used ............................................... 2 6. FIA Recurring Revenues .................................................................................................. 2 6.1 Case Study Method .................................................................................................... 2 6.1.1 Property Tax ........................................................................................................ 3 6.1.2 Sales and Use Tax ................................................................................................ 3 6.1.3 Measure G Sales Tax ........................................................................................... 4 6.1.4 Property Transfer Tax .......................................................................................... 4 6.1.5 Transient Occupancy Tax .................................................................................... 4 6.1.6 Property Tax in-Lieu of VLF ................................................................................. 4 6.1.7 Intergovernmental .............................................................................................. 5 6.1.8 Licenses and Permit Fee ...................................................................................... 5 6.2 Average Costing Method ........................................................................................... 5 7. FIA Recurring Expenditure .............................................................................................. 6 8. Development Impact Fee Summary ............................................................................... 6 9. Conclusion ....................................................................................................................... 6 10. Fiscal Impact Analysis – Exhibits ................................................................................... 7 411 Fiscal Impact Analysis – Polo Estates 14 April 30, 2024 Page | 1 1. Introduction Polo Estates 14 (“Proposed Project”) is located approximately 105 miles from the City of Los Angeles and the Pacific coast and approximately 240 miles from Phoenix/Scottsdale metropolitan region. The Proposed Project is situated in the southeast portion of the Coachella Valley within the corporate limits of the City of La Quinta (“City”), Riverside County. The Proposed Project is accessible from Interstate 10 by way of Jefferson Street with immediate access to Avenue 52. The Proposed Project consists of 14 residential lots, proposed to be developed into luxury short-term rental, covering a total area of approximately 8.5 acres. LAND USE ASSUMPTIONS Plan Avg. Home Size (SF) Proposed Units Single Family Home (5-Bedroom) 5,515 2 Single Family Home (6-Bedroom) 5,942 3 Single Family Home (7-Bedroom) 6,302 4 Single Family Home (8-Bedroom) 6,929 4 Single Family Home (9-Bedroom) 7,138 1 Total Units 14 2. Purpose of Fiscal Impact Analysis This Fiscal Impact Analysis (“FIA”) has been prepared to determine the estimated fiscal impacts of the Proposed Project to the City’s General Fund. The purpose of the FIA is to show that the Proposed Project is economically feasible and would generate an annual surplus to the City’s General Fund. The Proposed Project will generate revenue for the General Fund primarily through increased Property Taxes, and Sales Tax, while increasing the need for City services such as police, fire, and public works. The reader should be aware that the FIA contains estimates or projections of the Proposed Project’s future revenue and cost impacts on the City, and actual fiscal results may vary from estimates because events and circumstances may occur in a manner that is different than projected in the FIA. The primary purpose of this FIA is to estimate the Proposed Project’s net fiscal impact on the City’s General Fund at build-out. 3. FIA Executive Summary The result of the FIA at build-out for the Proposed Project are summarized as follows: General Fund Total Recurring Revenue $ 683,066 Total Recurring Expenditure 140,059 Net General Fund Fiscal Surplus $ 543,007 In addition to the Annual Fiscal Surplus, the Proposed Project Generates an estimated $192,430 in development Impact Fees to the City. 412 Fiscal Impact Analysis – Polo Estates 14 April 30, 2024 Page | 2 4. FIA Limiting Conditions The FIA is subject to the following limiting conditions: ▪ The FIA contains an analysis of recurring revenues and costs to the City from the development of the Proposed Project. The FIA is based on estimates, assumptions and other information developed from DPFG’s research, and information from DPFG’s proprietary database which were collected through fiscal impact analyses previously prepared by DPFG and others. ▪ The sources of information and basis of the estimates are stated herein. While we believe the sources of information are dependable, DPFG does not express an opinion or any other form of assurance on the accuracy of such information. ▪ The analysis of recurring revenues and cost impacts to the City contained in the FIA is not considered to be a “financial forecast” or a “financial projection” as technically defined by the American Institute of Certified Public Accountants. The word “projection” used within this report relates to broad expectations of future events or market conditions. ▪ Since the analyses contained herein are based on estimates and assumptions which are inherently subject to uncertainty and variation depending on evolving events, DPFG cannot represent those results will be achieved. Some assumptions inevitably will not materialize, and unanticipated events and circumstances may occur; therefore, the actual results achieved may vary from the projections. 5. General Sources of Information and Methodology Used The FIA was prepared to estimate the allocable revenue and cost impacts to the City’s General Fund related to the Proposed Project’s development. The FIA uses a combination of (i) Case Study Method and (ii) Average Costing Method to estimate Proposed Project impacts. Case Study Method: When projecting fiscal impacts using a case study method, the FIA determines the impacts of the Proposed Project’s population on the City. Case studies rely on communication with public officials, review of the City Annual Budget to assess plans to expand or maintain local services, and then determine categories of either excess or deficient service capacity. Average Costing Method: When projecting fiscal impacts using an average costing method, the FIA determines per capita/employee impacts by applying the appropriate per capita, per employee and per capita and employee factors (“Factors”) to the Proposed Project land use assumptions. The Factors were calculated using the City of La Quinta Annual Operating Budget for Fiscal Year 2023-24 (“Budget”). Factors are projected in 2023 dollars. 6. FIA Recurring Revenues 6.1 Case Study Method The General Fund revenues calculated using the Case Study Method as referenced in section 5 of this report are as follows: 413 Fiscal Impact Analysis – Polo Estates 14 April 30, 2024 Page | 3 6.1.1 Property Tax In addition to other ad valorem charges imposed by various local agencies, landowners in the State of California (“State”) are required to pay annual property taxes of 1% on the assessed value of their property pursuant to Proposition 13. Each county in California is divided into tax rate areas (“TRA”). After the basic 1% property tax is collected by the County, the tax is allocated to various local agencies based on each agency’s share of the basic tax within the property’s applicable TRA. The following table summarizes the impact of the Proposed Project to the General Fund: Total Assessed Value $ 56,000,000 Basic Tax 1.0% Basic Tax Paid $ 560,000 City Share of 1% 6.462% Total Annual Property Taxes $ 36,185 6.1.2 Sales and Use Tax Under the California Sales and Use Tax Law, the sale of tangible personal property is subject to sales or use tax unless exempt or otherwise excluded. When the sales tax applies, the use tax does not apply, and the opposite is also true. The sales tax is imposed on all retailers for the privilege of selling tangible personal property in the State and is measured by the retailer’s gross receipts. Currently there is 7.25% statewide sales and use tax base rate that is collected by the State Board of Equalization. The State government receives 6.25% of the 7.25% and local government receives the remaining 1.00% which is transferred to the local government’s general fund. The City will receive sales tax revenue from taxable purchases made within City limits by Proposed Project’s visitors. With the assumption that only 80% of the equivalent residents will spend $2,100 weekly and a capture rate of 50% within the City, Proposed Project will generate sales tax and use tax as follows: Spending By Residents Factor Equivalent Residents (including 49% Vacancy) For 14 Units 99 Non-spending Population 20% 20 Net Equivalent Residents 79 Spending per Equivalent Resident Per Week $ 2,100 Total Annual Spending 8,606,584 Estimated Annual Spending on Taxable Sales 53% 4,561,490 Taxable Spending Captured in City 50% 2,280,745 Sales Tax 1.00% $ 22,807 414 Fiscal Impact Analysis – Polo Estates 14 April 30, 2024 Page | 4 6.1.3 Measure G Sales Tax Measure G is a one percent, transaction and use tax. The revenue generated by Measure G will go to the City’s General Fund and will be available for expenditure for any and all services, programs and projects funded by the City, including police protection; projects such as parks, streets, landscaping, and flood control; programs attracting businesses; youth/senior services, sports/recreation programs; and preserving property values and quality of life. Measure G was approved by the residents of the City on November 8, 2016, and became effective on April 1, 2017. The Proposed project generates an estimated $22,807 in Measure G sales tax at build-out. 6.1.4 Property Transfer Tax The County may levy a transfer tax at the rate of $0.55 for each $500 of assessed value. A City within the County that levies this tax can levy a transfer tax at a rate of $0.55 per $1,000. If both the County and City levy the transfer tax, a credit shall be allowed against the amount imposed by the County in the amount of tax that is imposed by the City per California Revenue Taxation Code 11911. It is assumed that the ownership of the Proposed Project will not change hence the Proposed Project will not generate any Property Transfer Tax. 6.1.5 Transient Occupancy Tax The transient occupancy tax (Hotel, motel, campground, or bed tax) is authorized under State Revenue and Taxation Code Section 7280, as an additional source of non-property tax revenue to local government. Per City of La Quinta, the City levies a transient occupancy tax at a rate of 10.00% to hotel or other lodging stays of less than 30 days. Based on information provided for the Proposed Project, the total transient occupancy tax is estimated to be $684,740 per year calculated as follows: Total Residential Units 14 Average Daily Rent $ 2,000 Total Estimated Annual Rent 10,022,000 Annual Occupancy Rate 50.78% Total Annual Rental Revenue $ 5,190,000 Transient Occupancy Tax Rate 10.00% Total TOT Revenue $ 519,000 6.1.6 Property Tax in-Lieu of VLF In May 2004, Governor Schwarzenegger proposed a swap of city and county VLF revenue for additional property tax share as part of a budget agreement between the State and local governments. The swap was included in the 2004 budget package. Under this legislation, property tax in-lieu of VLF is allocated to Cities and Counties pursuant to a complex formula involving each agency relative share of assessed value. The property tax in-lieu of VLF revenue that will be generated by the Proposed Project can be estimated by determining the (i) percentage growth in the total assessed value of the City attributable to the Proposed Project and multiplying by (ii) the property tax in-lieu of VLF revenue of $5.4 million expected to be 415 Fiscal Impact Analysis – Polo Estates 14 April 30, 2024 Page | 5 received per the City. Based on these calculations, the Proposed Project is anticipated to generate $16,079 annually in property tax in lieu of VLF revenue. 6.1.7 Intergovernmental Intergovernmental revenue category comprises of Fire Service Credit, Fire Service Reserves, FEMA, CSA 152 Assessments and Contributions from other agencies. The Fire Service Credit is calculated as follows: Total Assessed Value $ 56,000,000 Basic Tax 1.0% Basic Tax Paid $ 560,000 City Share of 1% 5.44% Total Fire Service Credit $ 30,478 6.1.8 Licenses and Permit Fee The City requires the Proposed Project to obtain Short-Term Vacation Rental (STVR) permit and obtain business licenses to operate the business. Based on estimate provided by the City, the Proposed Project will generate $24,500 in License and Permit fees annually. The total recurring annual General Fund revenue generated by the case study method is estimated to be $671,857 annually. 6.2 Average Costing Method The General Fund revenues calculated using the Average Costing Method as referenced in section 5 of this report are as follows: Recurring Revenue Marginal Increase Measure Proposed Project No-Low City Property Tax 0% PER $ - RPTTF Pass Through 0% PER - Transient Occupancy Tax 0% PER - Franchise Taxes 100% PER 4,400 Charges for Services 100% PER 1,994 Fines, Forfeitures & Abatements 100% PER 964 Use of Money & Property 100% PER 3,851 Miscellaneous 100% PER - Total Multiplier Method Revenue $ 11,210 “PER” = Per Equivalent Residents The total recurring annual General Fund revenue generated by the Case Study Method as well as the Average Costing Method for the Proposed Project is estimated to be $683,066. 416 Fiscal Impact Analysis – Polo Estates 14 April 30, 2024 Page | 6 7.FIA Recurring Expenditure The general Fund expenditure for all general fund categories is calculated using the Average Costing Method using various marginal increase rate and applying the appropriate per capita, per employee and per capita and employee factors (“Factors”) as follows: Recurring Expenditure Marginal Increase Measure Proposed Project City Council 50% PER $ 329 City Manager’s Department 50% PER 4,198 City Attorney 50% PER 828 City Clerk’s Department 50% PER 1,211 Community Services Varies PER 5,506 Public Safety Varies PER 61,734 Public Works Varies PER 17,458 Design and Development 100% PER 8,820 Fiscal Services 100% PER 39,947 Total Recurring Expenditure $ 140,059 “PER” = Per Equivalent Residents The total recurring annual General Fund expenditure calculated using the Average Costing Method for the Proposed Project is estimated to be $140,059. 8.Development Impact Fee Summary In addition to the annual recurring revenue, the Proposed Project will generate one-time fees in the amount estimated as follows: Fee Category Total Fees Park Improvements $ 29,484 Community/Culture 13,381 Library 5,558 Civic Center 17,220 Maintenance Facilities 4,382 Fire 5,166 Transportation 56,126 CVAG TUMF 38,360 MSHCP 22,750 Total City DIF $ 192,430 The Development Impact Fee calculation is preliminary and subject to change. It does not include fee credit, if any. 9. Conclusion The FIA analyzes the impacts of the Proposed Project to the City’s general fund revenue and expenditure. Based on the analysis of revenues and expenditure detailed above, the Proposed Project will generate a surplus of $543,007 at build-out to the City’s General Fund on an annual basis. 417 Fiscal Impact Analysis – Polo Estates 14 April 30, 2024 Page | 7 In addition to the Annual Fiscal Surplus, the Proposed Project Generates an estimated $192,430 in development Impact Fees to the City. 10.Fiscal Impact Analysis – Exhibits The Fiscal Impact Analysis is organized as follows: Exhibit Table Description A 1 Fiscal Impact Analysis Summary A 2 Post ERAF Share of the Basic Tax Calculation A 3 Land Use Plan A 4 Property Tax Calculation A 5 Property Tax In-Lieu of VLF Revenue Calculation A 6 Property Transfer Tax Calculation A 7 Transient Occupancy Tax Calculation A 8 Off-site Sales Tax Calculation A 9 General Fund Revenue and Expenditure Summary A 10 Development Impact Fee Summary 418 Exhibit A Desert Luxury Properties, LLC Polo Estates 14 City of La Quinta Table 1 - Fiscal Impact Analysis Summary April 30, 2024 Recurring Revenues: Table Ref. Annual at Buildout Property Tax 4 36,185$ RPTTF Pass Through 9 - State Sales Tax 8 22,807 Measure G Sales Tax 8 22,807 Document Transfer Tax 6 - Transient Occupancy Tax 7 519,000 Franchise Taxes 9 4,400 Property Tax In Lieu of VLF 5 16,079 Licenses & Permits 9 24,500 Intergovernmental 9 30,478 Charges for Services 9 1,994 Fines, Forfeitures & Abatements 9 964 Use of Money & Property 9 3,851 Miscellaneous 9 - Total Recurring Revenue 683,066$ Recurring Expenditures: City Council 9 329$ City Manager's Department 9 4,198 City Attorney 9 828 City Clerk's Department 9 1,211 Community Services 9 5,506 Public Safety 9 61,734 Public Works 9 17,458 Design & Development 9 8,820 Fiscal Services 9 39,974 Total Recurring Expenditures 140,059$ Net Fiscal Surplus (Deficit)543,007$ DRAFT 419 Exhibit A Desert Luxury Properties, LLC Polo Estates 14 City of La Quinta Table 2 - Post ERAF Share of 1% April 30, 2024 Agency TRA 020-160 General Fund 9.782089370% County Free Library 1.331369600% County Structure Fire Protection 5.442458120% City of La Quinta 6.461567680% Coachella Valley Unified School District 43.220912000% Desert Community College 6.975693000% Riverside County Office of Education 3.795136000% Riverside County Regional Park and Open Space 0.322034270% Coachella Valley Public Cemetery 0.213061830% CV Mosquito and Vector Control 0.905935380% Coachella Valley Rec and Park 1.096809180% CV Water District State Water Project 2.536263000% Coachella Valley Resource Conservation 0.032516000% CVWD Imp Dist. 1 DS 1.183503000% CVWD Storm Water Unit 3.210705000% ERAF Fund 13.489946570% Total 100.000000000% Footnotes: Source: Fiscal Year 2023-24 Share of the Basic Tax per Riverside County Auditor-Controller's Office, Property Tax Division. Each County in California is divided into tax rate areas ("TRA"). After the basic 1% property tax is collected by the county, the tax is allocated to various local agencies based on each agency’s share of the basic tax within the property’s applicable TRA. This exhibit shows the share of the basic tax applicable to the Project's TRA. In addition to other ad valorem charges imposed by various local agencies, land owners in California are required to pay annual property taxes of 1% on the assessed value of their property pursuant to Proposition 13. DRAFT 420 Exhibit A Desert Luxury Properties, LLC Polo Estates 14 City of La Quinta Table 3 - Land Use Plan No. of Home Assessed Total Bedroom/Unit (a)Size (a)Units (a)Value (a)Assessed Value I. Land use Plan Residential Assessed Value Single Family Homes 5 5,515 2 3,473,500$ 6,947,000$ Single Family Homes 6 5,942 3 3,742,000 11,226,000 Single Family Homes 7 6,302 4 3,968,750 15,875,000 Single Family Homes 8 6,929 4 4,364,250 17,457,000 Single Family Homes 9 7,138 1 4,495,000 4,495,000 Total Residential Assessed Value 6.93 6,351 14 4,000,000$ 56,000,000$ II. Estimated Project Residents Average Bedrooms per Units 6.93 Average persons per bedroom (b)2 Anticipated Guests per Unit 13.86 Total Units at Build-out 14 Total Anticipated Annual Guests 194 Annual Occupancy Rate (b)51% Total Annual Project Residents 99 Project City (c) III. Equivalent Resident Summary Total Residents [1]99 37,979 Total Employees [2]- 19,200 Total Equivalent Residents [2]x50%=[3]99 47,579 Footnotes: (a) (b) (c) April 30, 2024 Product, mix and pricing per Client. Average of 2 persons per bed and 50.78% occupancy rate per City of La Quinta. City population per California Department of Finance as of 1/1/2023. Employee population per the State of California, EDD Monthly Labor Force Data for Cities and Census Designated Places as of November 17, 2023. DRAFT 421 Exhibit A Desert Luxury Properties, LLC Polo Estates 14 City of La Quinta Table 4 - Property Tax Calculation April 30, 2024 Table Ref. Assessed Value Residential Single Family Homes 3 56,000,000$ Total Residential Assessed Value [1]56,000,000$ Basic Rate 1.00% Basic Tax Paid [2]=[1]X1%560,000$ City General Fund Share of Basic Tax (a)[3]2 6.462% Annual Property Taxes to City [4]=[2]x[3]36,185$ Fire Service Credit County Structure Fire Protection (b)[5]2 5.442% Annual Fire Service Credit [6]=[2]x[5]30,478$ Footnotes: (a) (b) Property Tax See Table 2 - Post ERAF share of 1%. Per City of La Quinta, the City also receives the 5.44% tax allocated to County Structure Fire Protection. DRAFT 422 Exhibit A Desert Luxury Properties, LLC Polo Estates 14 City of La Quinta Table 5 - Property Tax In-Lieu of VLF Revenue Calculation April 30, 2024 I. Property Tax in Lieu of VLF Nominal Dollars: City Assessed Valuation (a)[1]18,200,952,648$ Property Tax in Lieu of VLF (b)[2]5,445,000 VLF Increase per $1,000 increase in AV [3]=[2]/[1]*1000 0.30$ Property Tax in Lieu of VLF: Total Assessed Value (c)[4]56,000,000$ Less: Existing Assessed Value (d)[5]2,252,526 Net (New) Assessed Value [6]=[4]-[5]53,747,474$ Project Assessed Valuation / 1,000 [7]=[6]/1000 53,747.47$ VLF Increase per $1,000 increase in AV [3]0.2992 Property Tax in Lieu of VLF =[3]*[7]16,079$ Footnotes: (a)Per Riverside County Assessor's Office 2023-24 Local Assessment Roll. (b)Per City of La Quinta Adopted Budget for Fiscal Year 2023-24. (c)See Table 3 - Land Use Assumptions. (d)Per Fiscal Year 2023-24 property tax bills. DRAFT 423 Exhibit A Desert Luxury Properties, LLC Polo Estates 14 City of La Quinta Table 6 - Property Transfer Tax Calculation September 02, 2022 Build-Out Total Assessed Value per Table 3 56,000,000$ Turnover Rate (a)0.00% Annual Taxable Assessed Value -$ Property Transfer Tax Rate (b)0.110000% Total Annual Property Transfer Taxes -$ City's Share 50% Total Annual Property Transfer Taxes to City -$ Footnotes: (a) (b) It is assumed that the property ownership will not change. The County may levy a transfer tax at the rate of $0.55 for each $500 of assessed value. A City within the County that levies this tax can levy a transfer tax at a rate of $0.55 per $1,000. If both the County and City levy the transfer tax, a credit shall be allowed against the amount imposed by the County in the amount of tax that is imposed by the City per California Revenue and Taxation Code 11911. DRAFT 424 Exhibit A Desert Luxury Properties, LLC Polo Estates 14 City of La Quinta Table 7 - Transient Occupancy Tax Calculation April 30, 2024 Rental Revenue Calculation: Plan Type No. of Units Average Daily Rent Total Daily Rent Total Annual Rent (a)(a)(a)(a)(a) 5-Bedroom 2 1,700$ 3,400$ 1,241,000$ 6-Bedroom 3 1,900 5,700 2,080,500 7-Bedroom 4 2,000 8,000 2,920,000 8-Bedroom 4 2,175 8,700 3,175,500 9-Bedroom 1 2,200 2,200 803,000 Total 14 2,000$ 28,000$ 10,220,000$ Estimated Occupancy Rate (b)50.78% Total Estimated Annual Net Rental Revenue 5,190,000$ Transient Occupancy Tax Rate (Short Term Rental)(c)10.00% Total Transient Occupancy Tax 519,000$ Footnotes: (c) Transient occupancy tax rate per City of La Quinta Adopted Budget. (b) Occupancy Rate of 67% per Client. (a) Existing Residential Development plan type, number of units, and anticipated gross rental revenue per Client. DRAFT 425 Exhibit A Desert Luxury Properties, LLC Polo Estates 14 City of La Quinta Table 8 - Offsite Sales Tax Calculation April 30, 2024 Spending by Residents: Estimated Spending per Week per Equivalent Resident (a)2,100$ Estimated Annual Spending per Year per Equivalent Resident 109,200 Total Equivalent Residents 99 Less: Non-spending population (b)20%20 Net Equivalent Residents 79 Estimated Annual Spending 8,606,584$ Less: Estimated Annual spending on Non Taxable Sales (c)47%(4,045,095) Total Anticipated Annual taxable spending 4,561,490$ Total Spending anticipated outside City (d)50%(2,280,745)$ Total Taxable Spending within City of La Quinta 2,280,745$ Annual Sales Taxes to City 1.00%22,807$ Annual Measure G Sales Taxes to City 1.00%22,807$ Total Annual Sales Tax to City 2.00%45,615$ Footnotes: (b) Represents the estimated no. of equivalent residents who are non-spenders or kids accompanying spending adults. (d) Represents anticipated taxable spending outside the City. (a) Estimate based on average anticipated spending of $300 per person per day ($2,100 per week) based on data from Visit California and the 2017 Report on the Economic Impact of Tourism in the Greater Palm Springs Area. (c) Per data from Visit California and the 2017 Report on the Economic Impact of Tourism in the Greater Palm Springs Area average visitor spending. DRAFT 426 Exhibit A Desert Luxury Properties, LLC Polo Estates 14 City of La Quinta Table 9 - Licenses and Permit Fee Calculation April 30, 2024 Short Term Vacation Rental (STVR) Permit Estimated Permit fee per Unit (a)1,250$ Total Units 14 Total STVR Permit Fee 17,500$ Business License Fee Estimated License fee per Unit (a)500$ Total Units 14 Total STVR Permit Fee 7,000$ Total STVR Permit and Business License Fee 24,500$ Footnotes: (a) Estimate for STVR pemrit and business license provided by City of La Quinta. DRAFT 427 Exhibit A Desert Luxury Properties, LLC Polo Estates 14 City of La Quinta Table 10 - General Fund Revenue and Expenditure Summary April 30, 2024 [1][2][3]=[1]*[2][4][3]/[4]=[5][6][5]X[6] Recurring Items: Revenues FY 2023/2024 Adopted Budget (a) Marginal Increase (b)Net General Fund Measure (c) Equivalent Units Factor Project Equivalent Persons Project Revenues General Funds Tax Revenues Property Tax Revenue 3,200,000$ --------------------------------------------- See Table 4 ---------------------------------------------36,185 No-Low City Property Tax 4,985,000 0% - PER 47,579 - 99 - RPTTF Pass Through 2,860,000 0% - PER 47,579 - 99 - State Sales Tax 12,700,000 --------------------------------------------- See Table 8 ---------------------------------------------22,807 Measure G Sales Tax 15,700,000 --------------------------------------------- See Table 8 ---------------------------------------------22,807 Document Transfer Tax 650,000 --------------------------------------------- See Table 6 ---------------------------------------------- TOT - Hotels 8,700,000 0% - PER 47,579 - 99 - TOT - Short Term Vac. Rentals 5,800,000 --------------------------------------------- See Table 7 ---------------------------------------------519,000 TOT - Bed and Breakfast 90,000 0% - PER 47,579 - 99 - TOT - Resort Fees 375,000 0% - PER 47,579 - 99 - Franchise Taxes - Burrtec 1,050,000 100% 1,050,000 PER 47,579 22.07 99 2,174 SoCal Gas Franchise 200,000 100% 200,000 PER 47,579 4.20 99 414 Cable Television Franchise Fee 675,000 100% 675,000 PER 47,579 14.19 99 1,398 Communications Franchise Fees 200,000 100% 200,000 PER 47,579 4.20 99 414 Property Tax In Lieu of VLF 5,445,000 --------------------------------------------- See Table 5 ---------------------------------------------16,079 Licenses & Permits 2,521,300 --------------------------------------------- See Table 9 ---------------------------------------------24,500 Intergovernmental 9,178,000 --------------------------------------------- See Table 4 ---------------------------------------------30,478 Charges for Services 963,200 100% 963,200 PER 47,579 20.24 99 1,994 Fines, Forfeitures & Abatements 465,500 100% 465,500 PER 47,579 9.78 99 964 Use of Money & Property 1,860,000 100% 1,860,000 PER 47,579 39.09 99 3,851 Miscellaneous 860,100 0% - PER 47,579 - 99 - Total Revenues 78,478,100$ 683,066$ Expenditures City Council 317,900$ 50% $ 158,950 PER 47,579 3.34$ 99 329$ City Manager's Department City Manager's Division 1,588,360 50% 794,180 PER 47,579 16.69 99 1,644 Human Resources 651,800 50% 325,900 PER 47,579 6.85 99 675 Marketing/Community Relations 1,814,660 50% 907,330 PER 47,579 19.07 99 1,879 Total City Manager's Department 4,054,820 4,198 City Attorney 800,000 50% 400,000 PER 47,579 8.41 99 828 City Clerk's Department 1,169,670 50% 584,835 PER 47,579 12.29 99 1,211 Community Services Community Resources Administration 888,160 50% 444,080 PC 37,979 11.69 99 1,152 Wellness Center Operations 837,870 50% 418,935 PC 37,979 11.03 99 1,087 Recreation Programs/Special Events 1,578,150 100% 1,578,150 PER 47,579 33.17 99 3,268 Total Community Services 3,304,180 5,506 Public Safety Police 18,583,800 100% 18,583,800 PER 47,579 390.59 99 38,480 Fire 9,889,120 100% 9,889,120 PER 47,579 207.85 99 20,477 Emergency Services 322,300 100% 322,300 PER 47,579 6.77 99 667 Code Compliance/Animal Control 1,713,340 50% 856,670 PER 47,579 18.01 99 1,774 Public Safety Administration 324,640 50% 162,320 PER 47,579 3.41 99 336 Total Public Safety 30,833,200 61,734 Public Works Parks Maintenance 4,144,950 100% 4,144,950 PER 47,579 87.12 99 8,583 Public Buildings 1,715,750 100% 1,715,750 PER 47,579 36.06 99 3,553 Public Works Administration 821,900 50% 410,950 PER 47,579 8.64 99 851 Development Services 532,900 50% 266,450 PER 47,579 5.60 99 552 Streets- Traffic 885,750 100% 885,750 PER 47,579 18.62 99 1,834 Engineering Services 1,007,600 100% 1,007,600 PER 47,579 21.18 99 2,086 Total Public Works 9,108,850 17,458 Design & Development Design & Development Administration 811,600 100% 811,600 PER 47,579 17.06 99 1,681 Planning 707,400 100% 707,400 PER 47,579 14.87 99 1,465 Building 1,398,700 100% 1,398,700 PER 47,579 29.40 99 2,896 The Hub 1,341,700 100% 1,341,700 PER 47,579 28.20 99 2,778 Total Design & Development 4,259,400 8,820 Fiscal Services Finance 1,957,270 100% 1,957,270 PER 47,579 41.14 99 4,053 Central Services 17,348,100 100% 17,348,100 PER 47,579 364.62 99 35,922 Total Fiscal Services 19,305,370 39,974 Total Expenditures 73,153,390$ 140,059$ Recurring Balance 5,324,710$ 543,007$ Footnotes: (a) Per City of La Quinta Adopted Budget for Fiscal Year 2023-24. (b) The marginal increase represents the impact to the City's revenue and expenditure due to the nature of the revenue and expenditure relative to the Project. (c) Based on (1) 37,979, City of La Quinta residents, California Department of Finance, January 1, 2023, (2) 19,200, total City of La Quinta employees and (3) City employment reduced by 50% to account for the estimated less frequent use of City public services by employees than residents. DRAFT 428 Exhibit A Desert Luxury Properties, LLC Polo Estates 14 City of La Quinta Table 11 - Development Impact Fee Summary April 30, 2024 Fee Category Rate Quantity Total Fees Park Improvements (a)2,106$ Per Unit 14 29,484$ Community/Culture (a)956 Per Unit 14 13,384 Library (a)397 Per Unit 14 5,558 Civic Center (a)1,230 Per Unit 14 17,220 Maintenance Facilities (a)313 Per Unit 14 4,382 Fire (a)369 Per Unit 14 5,166 Transportation (a)4,009 Per Unit 14 56,126 CVAG TUMF (b)2,740 Per Unit 14 38,360 Multi Species Plan Fees (c)1,625 Per Unit 14 22,750 Total Estimated Development Impact Fees:192,430$ Footnotes: (a) (b) (c) Represents the currently collected Coachella Valley Association of Governments ("CVAG") TUMF rate per unit, effective Jan 1, 2024. Represents the impact fees for City of La Quinta ("City") per Development Impact Fee Study dated September 23, 2019 effective for permit applications received on or after July 1, 2020. Represents the currently collected Coachella Valley Multi Species Habitat Conservation ("MSHCP") Fees effective July 1, 2023. DRAFT 429 ATTACHMENT 4 PROJECT INFORMATION CASE NUMBER: SITE DEVELOPMENT PERMIT 2024-0001 DEVELOPMENT AGREEMENT 2024-0001 REQUEST: CONSIDER RESOLUTIONS RECOMMENDING CITY COUNCIL APPROVAL OF A SITE DEVELOPMENT PERMIT TO CONSTRUCT 14 SINGLE-FAMILY RESIDENTIAL UNITS AND A DEVELOPMENT AGREEMENT TO ESTABLISH THE RESPONSIBILITIES OF THE DEVELOPER FOR BRAVO ESTATES (TTM 31852) LOCATION: APNs: 777-470-001 THROUGH -014 CEQA: THE DESIGN AND DEVELOPMENT DEPARTMENT HAS DETERMINED THAT THIS PROJECT IS CONSISTENT WITH THE MITIGATED NEGATIVE DECLARATION PREPARED FOR TENTATIVE TRACT MAP 31852 AND ENVIRONMENTAL ASSESSMENT 2003-495, WHICH WAS ADOPTED BY THE LA QUINTA CITY COUNCIL ON AUGUST 17, 2004, VIA COUNCIL RESOLUTION NO. 2004-098. GENERAL PLAN DESIGNATION: LOW DENSITY RESIDENTIAL ZONING DESIGNATION: VERY LOW DENSITY RESIDENTIAL WITH AN EQUESTRIAN OVERLAY SURROUNDING ZONING/ LAND USES: NORTH: VERY LOW DENSITY RESIDENTIAL WITH AN EQUESTRIAN OVERLAY/ EXISTING SINGLE-FAMILY HOME SOUTH: LOW DENSITY RESIDENTIAL / HIDEAWAY COUNTRY CLUB EAST: CITY OF INDIO / EMPIRE POLO GROUNDS WEST: VERY LOW DENSITY RESIDENTIAL WITH AN EQUESTRIAN OVERLAY / LA QUINTA POLO ESTATES 430 Snell & Wilmer 600 ANTON BLVD, SUITE 1400 COSTA MESA, CA 92626-7689 714.427.7000 P 714.427.7799 F ALBUQUERQUE BOISE DALLAS DENVER LAS VEGAS LOS ANGELES LOS CABOS ORANGE COUNTY PHOENIX PORTLAND RENO SALT LAKE CITY SAN DIEGO SEATTLE TUCSON WASHINGTON, D.C. Sean M. Sherlock (714) 427-7036 ssherlock@swlaw.com November 27, 2024 VIA E-MAIL City of La Quinta City Council 78495 Calle Tampico La Quinta, California 92253 CityClerkMail@LaQuintaCA.gov Re: Written Comments; Site Development Permit 2024-0001 and Development Agreement 2024-0001 Dear Councilpersons: This firm represents Eagle Mountain Investors, LLC (“EMI”). We write on its behalf to object to the application and proposed approval of the above-referenced Site Development Permit and Development Agreement. We urge the City Council to deny the Site Development Permit and Development Agreement. EMI owns six common area lots within the proposed Bravo Estates development (the “Project”). The common area lots owned by EMI are Lots A and C through G. EMI acquired these lots in a foreclosure sale pursuant to a Sheriff’s Deed Under Writ of Execution recorded in the Official Records of Riverside County on August 4, 2022, as Document No. 2022-0345662. A copy of the Sheriff’s Deed is attached to this letter. 1.The Applicant Does Not Own All Properties Comprising the Project The applicant, Desert Luxury Properties, LLC (“Applicant”), does not own the common area lots and does not have EMI’s consent to develop or use the common area lots. Section 9.200.010(C) of the City’s Municipal Code provides: “An application for a permit or other action under Chapters 9.200 through 9.260 [including a Site Development Permit under section 9.210.010] may be submitted only by a property owner of the subject property, by an agent with notarized written authorization from the property owner, or by a public agency.” ATTACHMENT 5 431 Snell & Wilmer City of La Quinta November 27, 2024 Page 2 Section 9.250.020(C)(3) of the City’s Municipal Code provides: “An application for a development agreement may only be filed by a person who has a legal or equitable interest in the real property for which a development agreement is sought or the authorized representative of such person.” Because the Applicant does not own the common area lots within the Project and does not have EMI’s consent to develop or use the common area lots, its applications for a Site Development Permit and Development Agreement are improper under the City’s rules. It is well settled under California law that a city must follow its own codified procedures. See e.g., Woody’s Group, Inc. v. City of Newport Beach (2015) 233 Cal.App.4th 1012. 2.The Applicant’s Asserted Easement Rights Do Not Support the Uses Contemplated by the Project We understand from the Applicant’s presentation to the Planning Commission that the Applicant asserts easement rights over the common area lots. Even if the Applicant has any easement rights over the lot – which EMI denies – such rights do not extend to the common area lots for drainage and landscaping, and do not permit the Applicant to construct improvements such as gates, utilities, or other infrastructure on the lots. We understand that the Applicant is relying on language in Tract Map 31852 which retains these common area lots “for the sole benefit of ourselves, our successors, assignees, and lot owners within this tract.” This language is inadequate to create an express easement because there is no language of conveyance. To create an easement by grant, there must be operative words conveying an interest in real estate. See Miller and Star California Real Estate, §15:13. An easement by reservation is created only when the landowner conveys the servient tenement and retains the use of the easement across the property conveyed. Ibid. “One cannot grant an easement to oneself; one can only reserve such an interest in the land granted to another.” Mikels v. Rager (1991) 232 Cal. App. 3d 334, 359. In this case there was no grant of the land to another – only the recording of a Tract Map. Therefore, the language on the Tract Map is insufficient to create a valid express easement. To the extent the Applicant asserts an implied easement for ingress and egress to and from its 14 residential lots, California’s recognition of implied easements extends only to access. See e.g., Danielson v. Sykes (1910) 157 Cal. 686, 689; Tract Dev. Servs., Inc. v. Kepler (1988) 199 Cal. App. 3d 1374, 1383. Applicant has no implied easement over the landscape or drainage lots, and no right to construct and maintain a gate, utilities, infrastructure, or other improvements on Lot A. At the Planning Commission hearing the Applicant’s legal counsel stated that Applicant would provide EMI with a fob to gain access through the gate. That misses the point. EMI’s rights are not limited to access. EMI owns the property. Even if the Applicant has any easement rights to Lot A, its rights would be limited to ingress and egress. “The rule is that 432 Snell & Wilmer City of La Quinta November 27, 2024 Page 3 every incident of ownership not inconsistent with the easement and the enjoyment of the same, is reserved to the grantor.” Dolske v. Gormley (1962) 58 Cal. 2d 513, 519. 3.The City Failed to Provide Required Notices Further, the City has not provided EMI required notices concerning its processing of these applications. On May 15, 2024, Mr. Ty Thomas, on behalf of EMI, spoke with and e-mailed the City’s Associate Planner Siji Fernandez, asking that EMI be notified about these applications. Mr. Fernandez confirmed that EMI would be notified. In the following months EMI received no notifications concerning the City’s processing of the applications. Not until Mr. Thomas inquired with Mr. Fernandez on October 30, 2024, did EMI learn that the applications were proceeding to Planning Commission hearing on November 12. EMI received no Notice of Intent to Adopt (“NOI”) a Mitigated Negative Declaration (“MND”) under the California Environmental Quality Act (“CEQA”). Under CEQA a NOI must be sent to “all organizations and individuals who have previously requested such notice in writing ...” and also by “[d]irect mailing to the owners and occupants of property contiguous to the project.” 14 Cal. Code Regs., § 15072(b)(3). Because EMI’s common area lots are within the proposed Project and contiguous to the lots owned by Applicant, and because EMI had specifically requested notice, the City was required to provide notice to EMI. 4.The 20-Year Old CEQA Document is Outdated and Inadequate The City is proposing to rely on a Mitigated Negative Declaration (“MND”) that is more than 20 years old, without having performed any evaluation of the changes in the project, changes in the circumstances under which the project is undertaken, new information, and without any substantial evidence that such changes or new information do not warrant subsequent environmental review under CEQA. At the Planning Commission hearing the City’s staff asserted, without any explanation or supporting evidence, that there have been no changes in the project, changes in the circumstances under which the project is undertaken, or new information since the MND was prepared in 2004. This cannot possibly be true, given the creation and explosion of the short-term vacation rental market and the growth of the neighboring Coachella and Stagecoach music festivals since 2004. Planning staff and the Applicant stated at the Planning Commission hearing that the project will consist of 14 homes up to eight bedrooms, and only three-car garages, which will all be owned by the same entity and used exclusively for short term vacation rentals. As one Commissioner noted, the City is being asked to approve a 100-key resort. The parking, traffic, noise, energy consumption, greenhouse gas emissions, and other environmental impacts associated with this 100-key resort will be far more significant than the impacts contemplated in 2004. This is particularly the case considering the explosive growth of the Coachella and Stagecoach music festivals, as well as other area growth, since 2004. 433 Snell & Wilmer City of La Quinta November 27, 2024 Page 4 Additionally, the 2004 MND would not have considered the project’s energy use and greenhouse gas emissions. CEQA makes no provision for reliance on a 20-year old MND. To the extent that CEQA procedures for reliance on an EIR from an earlier project apply, the City has not, to our knowledge, followed such procedures. Because the City requires review of Development Agreements every 12 months (see Muni. Code, § 9.250.020(C)(14)(a)), and places a 24-month limit on Site Development Permits (see Muni. Code, §§ 9.210.020(G), 9.200.080(B)), it is unreasonable to rely on CEQA environmental review that is more than 20 years old. 5.The Applicant is Attempting to Gain an Undue Advantage At the Planning Commission hearing, the Applicant’s legal counsel dismissed EMI’s objections as merely intended to gain “leverage.” He has it backwards. EMI is the lawful owner of the common area lots and has every right to recoup its investment. The Applicant, on the other hand, seeks to profit from development of this project without having to acquire the common area lots as is customary. In summary, the City’s approval of these applications would not be consistent with its own Municipal Code, CEQA, or the State’s zoning law. Accordingly, on behalf of EMI we respectfully urge the City Council to deny the Site Development Permit and Development Agreement. Please include this letter and attachment in the administrative record for this matter. Best regards, Snell & Wilmer Sean M. Sherlock 4860-1643-2378 434 RECORDING REQUESTED BY AND RETURN TO: Riverside County Sheriffs Office 46200 Oasis St., Rm.B15 Indio, CA 92201 (760) 863·8255 Fax:(760) 863·8919 California Relay Service Number (800) 735·2929 TOO or 711 2022-0345662 08/04/2022 12:28 PM Fee:$23.00 Page 1 of 4 Recorded in Official Records County of Riverside Peter Rldana Rssessor-County Clerk-Recorder III1 ~~I rl~~~!,IW.liltt\)~~t:llflllll THIS SPACE FOR RECORDER'S USE ONLY ~Ti ~21-5.DO l1CA 010 Sheriffs Deed County of Riverside, State of California Under Writ of Execution Title of Document sse Form 6.31 07/1212008 (New) THIS PAGE ADDED TO PROVIDE ADEQUATE SPACE FOR RECORDING INFORMATION (Additional Recording Fee Applies) 435 DOC #2022-0345662 Page 2 of 4 ATTORNEY OR PARTY WITHOUT ATIORNEY (Name, stat. Bar Number, IJIId AdWess):LEVYING OFFICER (Name and Address): Kelley &Kelley Riverside County Sheriff's Office 19200 Von Karman Ave., Ste 600 46200 Oasis St., Rm. 815 Irvine, CA 92612 Indio, CA 92201 TElEPHONE NO.:Primary: (949) 463-5514 FAX NO.:(760) 863-8255 E·MAILADDRESS:(760) 863-8919 ATIORNEYFOR(N"",.):Eagle Mountain Investors, LLC SUPERIOR COURT OF CALIFORNIA. COUNTY OF Riverside California Relay Service Number STREET ADDRESS:4050 Main Street (800) 735-2929 TOO or 711 MAILING ADORESS: CITYANDZIPCODE:Riverside, CA 92501 BRANCHNAME:Riverside County Superior Court PLAINTIFFIPETITIONER:Ruth B.Hardy Revocable Trust, et al.COURT CASE NUMBER: OEFENDANTIRESPONDENT:Mark Lee Rlndlesbaeh,et al.RIC1301418 Sheriffs Deed County of Riverside, State of California LEVYING OFFICER FILE NUMBER: Under Writ of Execution 2021301856 Date of Entry of Judgment: Judgment Creditor(s): 01/31/2013 Subsequent Renewal Date(s): Judgment Debtor(s): Eagle Mountain Investors, LLC,clo Kelley & Kelley, 19200 Von Karman Ave., Ste 600, Irvine, CA 92612 Mark Lee Rindlesbach, Trustee of Rindlesbach Const. Inc. Profit Sharing Plan aka Rindlesbach Construction Inc. Profit Sharing Plan aka Mark L. Rindlesbach, Trustee of The Rindlesbach Construction, Inc. Profit Sharing Plan, 196 E. Handcart Way, Sandy, UT 84070-0359 Chad Bianco, Sheriff - Coroner, County of Riverside, State of California, hereinafter referred to as "Sheriff". Eagle Mountain Investors, LLC, a Utah Limited Liability Company,clo Kelley &Kelley, 19200 Von Karman Ave., Ste 600, Irvine, CA 92612, hereinafter referred to as Grantee(s). .._ GRANTOR: GRANTEE(S): Whereas, a Writ of Execution was directed and delivered to the Sheriff, together with written instructions by the Judgment Creditor and his/her attorney to levy upon and sell the referenced Judgment Debtor's right, title, and interest in the real property herein described; the real property was levied upon by the Sheriff pursuant to 700.015 CCP on 11/0312021. After waiting the mandatory time prescribed by law, I advertised the herein described real property for sale. On 07/07/2022 10:00 AM, I sold said real property to the highest bidder, Eagle Mountain Investors, LLC, a Utah Limited Liability Company, who paid $250,000.00. This sale was conducted according to the California Code of Civil Procedure and the California Commercial Code (Rules of Auction). I, THE SHERIFF, by virtue of said Writ, and in pursuance of the Code of Civil Procedure, do grant, sell, convey unto the purchaser(s), herein named and identified as Grantee(s), all right, title and interest of the herein named judgment debtor in the reai property described in this deed. CPM Fonn 6.26 11/10/2013 (Revised) Sheriff's Deed County of Riverside, State of California Under Writ of Execution 436 DOC #2022-0345662 Page 3 of 4 SHORT TITLE CASE NUMBER Ruth B. Hardy Revocable Trust, et al. vs. Mark Lee Rindlesbach, et al.RIC1301418 Description of REAL PROPERTY for which this deed is issued: Physical Address: Vacant land located In La Quinta, CA Legal Description: See attached Legal Description Assessor's Parcel Number: See attached Legal Description IN WITNESS WHEREOF, I have hereunto set my hand this: 7/26/2022 CERTIFICATE OF ACKNOWLEDGMENT A notary public or other officer completing this certificate verifies only the Identity 01 the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity 01that document. Siale of California County of Riverside ) On AUG - 3 2022 before me ~arltl N.Ava(~I N'otatY Qub{,'(j personally appeared J"ta t.j Ai va r1,7....who proved 10 me on Ihe basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/herltheir authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the state of California that the foregoing paragraph is true and correct. (Notary Seal) Notary Public in and for the County of Riverside, State of California 437 DOC #2022-0345662 Page 4 of 4 Legal Description: Real property situated in the State of California, County of Riverside, City of La Quinta, described as follows: Parcell: Lots "A" and "C" through "Q"of Tract No. 31852, in the City of La Quinta, County of Riverside, State of California, as shown by Map on file in Book 402 Pages 38 through 41, inclusive, of Maps, Records of Riverside County, California. Parcel 2: Non-Exclusive easements and rights of way of uniform width of 10 feet and the right to use in common with others the present irrigation pipeline for the purpose of taking delivery of canal irrigation from the Coachella Valley County Water District Meter No. 1674 located in Northwest comer of Lot 1 of Tract 6682; The southerly 10 feet of the northerly'Zf feet of Lot 1of Tract 6682; the easterly 10 feet of the westerly 36 feet of Lot 3 of Tract 6682; the southerly 10 feet of the northerly 25 feet of the westerly 26 feet of Lot 3 of Tract 6682. APNNos.: 777-470-021 777-470-015 777-470-016 777-470-017 777-470-018 777-470-019 438 Construction:R3-UOccupancy: Zoning:R-E Residential DistrictNon-RatedType VB,Conceptual Site RenderingA1.1Conceptual RenderingA2.1All construction shall comply with the 2022 California Building,Mechanical, Electrical, Plumbing, and 2008 Energy Codes and theLa Quinta Municipal Code.A Residential DevelopmentStructural Engineering:2022 California Building CodeCodes Used:2022 California Energy Code2022 California Residential Code2022 California Plumbing Code2022 California Mechanical Code2022 California Electrical Code2022 California Green Building Code2022 California Fire CodeTRACT 31852 MB 402/38-41All "or equal" substitutions must be submitted to, and approved by the Building Official prior to installationof the item.The developer / contractor / owner is responsible for the verification of existing curb location (or edge ofstreet paving if no curbs exist) from property line(s) with the Public Works Department.Submittal documents for deferred submittal items shall be submitted to the registered design professionalin responsible charge, who shall review them an forward them to the building official with a notationindicating that the deferred documents have been reviewed and that they have been found to be ingeneral conformance with the design of the building. The deferred items shall NOT be installed until theirdesign and documents have been approved by the building official.forOwners :DESERT LUXURY PROPERTIES, LLC 72670 FRED WARING DRIVE PALM DESERT, CA 92260Rodolfo LizardeContact: Rodolfo Lizarde74350 Goleta AvenuePalm Desert, CA 92260(760) 285-2027Civil Engineer:Fomotor EngineeringContact: Phillip Fomotor225 S. Civic Drive, Suite 1-5Palm Springs, CA 92262(760) 323-1842Landscape Design:Ray Martin Design Corp.Contact: Ray Martin78060 Calle Estado Suite #16(760- 698-9696Conceptual Architectural Site PlanA1.0Truss Calculations & Fire sprinkler SystemLot 1 - Elevations1-A3.0Design:Conceptual RenderingsLot 1 - Floor PlanLot 1 - Roof PlanA2.01-A2.01-A6.0Bravo Estatesat NWC OF 52ND AVENUE & MADISON STREETRODOLFO LIZARDE Site Entry RenderingA1.2Color & Materials - EntryA1.3Conceptual RenderingA2.2Conceptual RenderingA2.3Site PicturesA2.4Site PicturesA2.5Lot 11 - Elevations11-A3.0Lot 12 - Roof Plan12-A6.0Lot 11 - Floor Plan11-A2.0Preliminary Landscape PlanP-1Lot 14 - Roof Plan14-A6.0Lot 12 - ElevationsLot 14 - ElevationsPreliminary Landscape Site Plan12-A3.014-A3.0SPPreliminary Landscape PlanP-3Preliminary Lighting PlanL-1Lot 11 - Roof Plan11-A6.0Lot 12 - Floor Plan12-A2.0Lot 13 - Floor Plan13-A2.0Lot 13 - Elevations13-A3.0Lot 13 - Roof Plan13-A6.0Lot 14 - Floor Plan14-A2.0Preliminary Lighting PlanL-2Lighitng DetailsL-3Lot 2 - Elevations2-A3.0Lot 2 - Floor PlanLot 2 - Roof Plan2-A2.02-A6.0Lot 3 - Elevations3-A3.0Lot 3 - Floor PlanLot 3 - Roof Plan3-A2.03-A6.0Lot 4 - Elevations4-A3.0Lot 4 - Floor PlanLot 4 - Roof Plan4-A2.04-A6.0Lot 5 - Elevations5-A3.0Lot 5 - Floor PlanLot 5 - Roof Plan5-A2.05-A6.0Lot 6 - Elevations6-A3.0Lot 6 - Floor PlanLot 6 - Roof Plan6-A2.06-A6.0Lot 7 - Elevations7-A3.0Lot 7 - Floor PlanLot 7 - Roof Plan7-A2.07-A6.0Lot 8 - Elevations8-A3.0Lot 8 - Floor PlanLot 8 - Roof Plan8-A2.08-A6.0Lot 9 - Elevations9-A3.0Lot 9 - Floor PlanLot 9 - Roof Plan9-A2.09-A6.0Lot 10 - Elevations10-A3.0Lot 10 - Floor PlanLot 10 - Roof Plan10-A2.010-A6.0Color & Materials - HousesA1.3ATTACHMENT 6439 RODOLFO LIZARDEConceptual Architectural Site Plan440 RODOLFO LIZARDEConceptual Site Rendering441 RODOLFO LIZARDESite Entry Rendering442 RODOLFO LIZARDE Color & Materials BoardPerimeter Walls and Exterior WallsLa Habra StuccoColor Coat / Base 100 - Crystal WhiteX-50 (79)Perimeter ColumnsLa Habra StuccoTuxedo3033L (12)443 RODOLFO LIZARDEColor & Materials BoardPerimeter Walls and Exterior WallsLa Habra StuccoColor Coat / Base 100 - Crystal WhiteX-50 (79)Window FramesMilgardBronze AnodizedGarage DoorsLUX Garage DoorsContemporary Black Aluminum &White Laminate (Privacy) Glass444 RODOLFO LIZARDE Conceptual RenderingsConceptual Renderings445 RODOLFO LIZARDE Conceptual RenderingsConceptual Renderings446 RODOLFO LIZARDE Conceptual RenderingsConceptual Renderings447 RODOLFO LIZARDE Conceptual RenderingsConceptual Renderings448 RODOLFO LIZARDE Site PicturesSite Pictures449 RODOLFO LIZARDESite Pictures450 RODOLFO LIZARDE 451 RODOLFO LIZARDE 452 RODOLFO LIZARDE 453 RODOLFO LIZARDE 454 RODOLFO LIZARDE 455 RODOLFO LIZARDE 456 RODOLFO LIZARDE 457 RODOLFO LIZARDE 458 RODOLFO LIZARDE 459 RODOLFO LIZARDE 460 RODOLFO LIZARDE 461 RODOLFO LIZARDE 462 RODOLFO LIZARDE 463 RODOLFO LIZARDE 464 RODOLFO LIZARDE 465 RODOLFO LIZARDE 466 RODOLFO LIZARDE 467 RODOLFO LIZARDE 468 RODOLFO LIZARDE 469 RODOLFO LIZARDE 470 RODOLFO LIZARDE 471 RODOLFO LIZARDE 472 RODOLFO LIZARDE 473 RODOLFO LIZARDE 474 RODOLFO LIZARDE 475 RODOLFO LIZARDE 476 RODOLFO LIZARDE 477 RODOLFO LIZARDE 478 RODOLFO LIZARDE 479 RODOLFO LIZARDE 480 RODOLFO LIZARDE 481 RODOLFO LIZARDE 482 RODOLFO LIZARDE 483 RODOLFO LIZARDE 484 RODOLFO LIZARDE 485 RODOLFO LIZARDE 486 RODOLFO LIZARDE 487 RODOLFO LIZARDE 488 RODOLFO LIZARDE 489 RODOLFO LIZARDE 490 RODOLFO LIZARDE 491 RODOLFO LIZARDE 492 1" = 40'-0"SITE PLANSITE PLAN SP-1 LA QUINTA, CA 92253 BRAVO ESTATES78-060 Calle Estado Suite #16 La Quinta, California 92253 (760) 698-9696 RAY@RAYMARTINDESIGN.COM RAY MARTIN DESIGN CORP. Landscape Design / Management NORTH RMDCTHESE DRAWINGS ARE AN INSTRUMENT OF SERVICE AND REMAIN THE PROPERTY OFRAY MARTIN DESIGN & ASSOCIATES, INC. THEY ARE NOT TO BE REPRODUCED ORALTERED IN ANY WAY, NOR DISCLOSED OR ASSIGNED TO ANY THIRD PARTY WITHOUTTHE WRITTEN CONSENT OF RAY MARTIN DESIGN & ASSOCIATES, INC.BRAVO ESTATES CVWD NOTATION: NO PERMANENT STRUCTURES OR TREES WITHIN CVWD AND/OR USBR EASEMENTS. CVWD WILL NOT BE RESPONSIBLE FOR DAMAGE OR REPLACEMENT OF ANY SURFACE IMPROVEMENTS, INCLUDED BUT NOT LIMITED TO, DECORATIVE CONCRETE, LANDSCAPING, CURB GUTTER,SIDEWALKS, PLANTERS, GATES AND RELATED IMPROVEMENTS INSTALLED WITHIN CVWD AND/OR USBR EASEMENTS. NO TREES TO BE LOCATED WITHIN 15 FEET OF CVWD IRRIGATION, SEWER AND WATERLINES BRAVO ESTATES TENTATIVE TRACT NO. 31852 APNS: 777-470-001 THRU 777-470-014 TOWNSHIP / RANGE: T6 SR 7E SEC 4 SE 0 GRAPHIC SCALE 40 80 160 1" = 40'-0" LOW WATER USING PLANTS-ETWU. = 64.00 x .2 x 5,315 x .62 / 748 / .9 = 62.66 TOTAL ESTIMATED WATER USE = 101.71 MAXIMUM ALLOWABLE WATER USEAGE = 64.00 x .45 x 10,230 x .62 / 748 = 244.21 MODERATE WATER USING PLANTS-ETWU. = 64.00 x .5 x 1,325 x .62 / 748 / .9 = 39.05 SOUTH OF AVENUE 50, LA QUINTA NON-IRRIGATED LANDSCAPE AREA (D.G. ONLY)- 3,590 SQFT. CVWD WATER CALCULATIONS - ZONE 3 PRELIMINARY ESTIMATED FRONTAGE MAX WATER USE 493 SITE KEY MAP - N.T.S.LA QUINTA, CA 92253BRAVO ESTATES78-060 Calle Estado Suite #16La Quinta, California 92253(760) 698-9696RAY@RAYMARTINDESIGN.COMRAY MARTIN DESIGN CORP.Landscape Design / ManagementNORTHRMDC THESE DRAWINGS ARE AN INSTRUMENT OF SERVICE AND REMAIN THE PROPERTY OF RAY MARTIN DESIGN & ASSOCIATES, INC. THEY ARE NOT TO BE REPRODUCED OR ALTERED IN ANY WAY, NOR DISCLOSED OR ASSIGNED TO ANY THIRD PARTY WITHOUT THE WRITTEN CONSENT OF RAY MARTIN DESIGN & ASSOCIATES, INC.BRAVO ESTATESCVWD NOTATION:NO PERMANENT STRUCTURES OR TREES WITHIN CVWD AND/OR USBR EASEMENTS.CVWD WILL NOT BE RESPONSIBLE FOR DAMAGE OR REPLACEMENT OF ANY SURFACEIMPROVEMENTS, INCLUDED BUT NOT LIMITED TO, DECORATIVE CONCRETE,LANDSCAPING, CURB GUTTER,SIDEWALKS, PLANTERS, GATES AND RELATEDIMPROVEMENTS INSTALLED WITHIN CVWD AND/OR USBR EASEMENTS.NO TREES TO BE LOCATED WITHIN 15 FEET OF CVWDIRRIGATION, SEWER AND WATERLINESBRAVO ESTATESTENTATIVE TRACT NO. 31852APNS: 777-470-001 THRU 777-470-014TOWNSHIP / RANGE: T6 SR 7E SEC 4 SE1" = 30'-0"PRELIMINARY LANDSCAPE PLANPRELIMINARY LANDSCPE PLANP-10GRAPHIC SCALE30 601201" = 30'-0"MATCHLINE: SEE P-2MATCHLINE: SEE P-2LIMIT OF WORKLIMIT OF WORKLIMIT OF WORK LIMIT OF WORK LIMIT OF WORK LOW WATER USING PLANTS-ETWU. = 64.00 x .2 x 5,315 x .62 / 748 / .9 = 62.66TOTAL ESTIMATED WATER USE = 101.71MAXIMUM ALLOWABLE WATER USEAGE = 64.00 x .45 x 10,230 x .62 / 748 = 244.21MODERATE WATER USING PLANTS-ETWU. = 64.00 x .5 x 1,325 x .62 / 748 / .9 = 39.05SOUTH OF AVENUE 50, LA QUINTAPRELIMINARY ESTIMATED FRONTAGE MAX WATER USENON-IRRIGATED LANDSCAPE AREA (D.G. ONLY)- 3,590 SQFT.CVWD WATER CALCULATIONS - ZONE 3LIMIT OF WORK 494 SITE KEY MAP - N.T.S.LA QUINTA, CA 92253BRAVO ESTATES78-060 Calle Estado Suite #16La Quinta, California 92253(760) 698-9696RAY@RAYMARTINDESIGN.COMRAY MARTIN DESIGN CORP.Landscape Design / ManagementNORTHRMDC THESE DRAWINGS ARE AN INSTRUMENT OF SERVICE AND REMAIN THE PROPERTY OF RAY MARTIN DESIGN & ASSOCIATES, INC. THEY ARE NOT TO BE REPRODUCED OR ALTERED IN ANY WAY, NOR DISCLOSED OR ASSIGNED TO ANY THIRD PARTY WITHOUT THE WRITTEN CONSENT OF RAY MARTIN DESIGN & ASSOCIATES, INC.BRAVO ESTATESCVWD NOTATION:NO PERMANENT STRUCTURES OR TREES WITHIN CVWD AND/OR USBR EASEMENTS.CVWD WILL NOT BE RESPONSIBLE FOR DAMAGE OR REPLACEMENT OF ANY SURFACEIMPROVEMENTS, INCLUDED BUT NOT LIMITED TO, DECORATIVE CONCRETE,LANDSCAPING, CURB GUTTER,SIDEWALKS, PLANTERS, GATES AND RELATEDIMPROVEMENTS INSTALLED WITHIN CVWD AND/OR USBR EASEMENTS.NO TREES TO BE LOCATED WITHIN 15 FEET OF CVWDIRRIGATION, SEWER AND WATERLINESBRAVO ESTATESTENTATIVE TRACT NO. 31852APNS: 777-470-001 THRU 777-470-014TOWNSHIP / RANGE: T6 SR 7E SEC 4 SE1" = 30'-0"PRELIMINARY LANDSCAPE PLANPRELIMINARY LANDSCAPE PLANP-3MATCHLINE: SEE P-1MATCHLINE: SEE P-10GRAPHIC SCALE30 601201" = 30'-0"LIMIT OF WORKLIMIT OF WORKLIMIT OF WORK LIMIT OF WORKLIMIT OF WORKLOW WATER USING PLANTS-ETWU. = 64.00 x .2 x 5,315 x .62 / 748 / .9 = 62.66TOTAL ESTIMATED WATER USE = 101.71MAXIMUM ALLOWABLE WATER USEAGE = 64.00 x .45 x 10,230 x .62 / 748 = 244.21MODERATE WATER USING PLANTS-ETWU. = 64.00 x .5 x 1,325 x .62 / 748 / .9 = 39.05SOUTH OF AVENUE 50, LA QUINTANON-IRRIGATED LANDSCAPE AREA (D.G. ONLY)- 3,590 SQFT.CVWD WATER CALCULATIONS - ZONE 3PRELIMINARY ESTIMATED FRONTAGE MAX WATER USE495 LIGHTING PLANL-1PALM / SPOT LIGHTREFER TO LIGHTING LEGENDLA QUINTA, CA 92253BRAVO ESTATES78-060 Calle Estado Suite #16La Quinta, California 92253(760) 698-9696RAY@RAYMARTINDESIGN.COMRAY MARTIN DESIGN CORP.Landscape Design / ManagementNORTHRMDC THESE DRAWINGS ARE AN INSTRUMENT OF SERVICE AND REMAIN THE PROPERTY OF RAY MARTIN DESIGN & ASSOCIATES, INC. THEY ARE NOT TO BE REPRODUCED OR ALTERED IN ANY WAY, NOR DISCLOSED OR ASSIGNED TO ANY THIRD PARTY WITHOUT THE WRITTEN CONSENT OF RAY MARTIN DESIGN & ASSOCIATES, INC.BRAVO ESTATESBRAVO ESTATESTENTATIVE TRACT NO. 31852APNS: 777-470-001 THRU 777-470-014TOWNSHIP / RANGE: T6 SR 7E SEC 4 SE0GRAPHIC SCALE30 601201" = 30'-0"MATCHLINE: SEE L-2MATCHLINE: SEE L-2LIMIT OF WORKLIMIT OF WORKLIMIT OF WORK LIMIT OF WORK LIMIT OF WORK LIMIT OF WORK PRELIMINARY LIGHTING PLANSITE KEY MAP - N.T.S.1" = 30'-0"496 L-2LA QUINTA, CA 92253BRAVO ESTATES78-060 Calle Estado Suite #16La Quinta, California 92253(760) 698-9696RAY@RAYMARTINDESIGN.COMRAY MARTIN DESIGN CORP.Landscape Design / ManagementNORTHRMDC THESE DRAWINGS ARE AN INSTRUMENT OF SERVICE AND REMAIN THE PROPERTY OF RAY MARTIN DESIGN & ASSOCIATES, INC. THEY ARE NOT TO BE REPRODUCED OR ALTERED IN ANY WAY, NOR DISCLOSED OR ASSIGNED TO ANY THIRD PARTY WITHOUT THE WRITTEN CONSENT OF RAY MARTIN DESIGN & ASSOCIATES, INC.BRAVO ESTATESBRAVO ESTATESTENTATIVE TRACT NO. 31852APNS: 777-470-001 THRU 777-470-014TOWNSHIP / RANGE: T6 SR 7E SEC 4 SESITE KEY MAP - N.T.S.MATCHLINE: SEE L-1MATCHLINE: SEE L-10GRAPHIC SCALE30 601201" = 30'-0"LIMIT OF WORKLIMIT OF WORKLIMIT OF WORK LIMIT OF WORKLIMIT OF WORKPALM / SPOT LIGHTREFER TO LIGHTING LEGENDLIGHTING PLANPRELIMINARY LIGHTING PLAN1" = 30'-0"497 N.T.S.LIGHTING DETAILSL-3LA QUINTA, CA 92253BRAVO ESTATES78-060 Calle Estado Suite #16La Quinta, California 92253(760) 698-9696RAY@RAYMARTINDESIGN.COMRAY MARTIN DESIGN CORP.Landscape Design / ManagementNORTHRMDC THESE DRAWINGS ARE AN INSTRUMENT OF SERVICE AND REMAIN THE PROPERTY OF RAY MARTIN DESIGN & ASSOCIATES, INC. THEY ARE NOT TO BE REPRODUCED OR ALTERED IN ANY WAY, NOR DISCLOSED OR ASSIGNED TO ANY THIRD PARTY WITHOUT THE WRITTEN CONSENT OF RAY MARTIN DESIGN & ASSOCIATES, INC.BRAVO ESTATESBRAVO ESTATESTENTATIVE TRACT NO. 31852APNS: 777-470-001 THRU 777-470-014TOWNSHIP / RANGE: T6 SR 7E SEC 4 SEPRELIMINARY LIGHTING DETAILS498 20244th Quarter (October - December 2024)and 2024 Annual ReviewDESIGN & DEVELOPMENTQUARTERLY REPORTThe Design and Development Department consists of three divisions:The Hub, Building, and Planning Permits Planning Business LicenseBusiness Licenses IssuedL I C E N S E S A N D P E R M I T SThe Hub serves as a one-stop permit center. It is the central location for obtaining permits for planning, building, engineering, business licenses, and special events. The Hub also issues permits for garage sales, home occupations, pool drains, re-roofs, and HVAC, window, water heater, and utility changeouts.253 183 239 287 168 210OCTOBER NOVEMBER DECEMBER2023 2024 2023 20242023 2024475475 475 874874 874 849849 849 660660 660 680680 680Q 2020 Q4 2021 Q4 2022 Q4 2023 Q4 2024 Online (87.58%)In-Person (12.42%) Permits ProcessedOnline/In-PersonWelcome New BusinessesGC Nursing, Inc.Metcore Concrete, Inc.Pocial, LLCKitchen IdeaHealing Well TherapyMeraki & Co.New SoCal Medical Group ESSI EngineeringMoving Mountains Wellness and TherapyIndemp Radiance, Inc. PGA TOUR Superstore Sanjay Verma, MD La Quinta Cleaners, Inc. (New Owner) 13 New Local Businesses Other Permits Issued130180123180101135OCTOBERNOVEMBER DECEMBER20232023 2024 2023 2024332332 332 312312 312 388388 388 381381 381 495495 495Q4 2020 Q4 2021 Q4 2022 Q4 2023 Q4 2024DEPARTMENTAL REPORT ITEM NO. 5 499 $127k$127k $127k $184k$184k $184k $439k$439k $439k $205k$205k $205k $159k$159k $159k Q4 2020 Q4 2021 Q4 2022 Q4 2023 Q4 2024 84 64 78 66 83 552392922061802131702023OCTOBERNOVEMBERDECEMBER2024 2023 2024 2023 2024 280 220 168 197 221 165OCTOBERNOVEMBER20232024DECEMBER2023202420232024Building DivisionPlan Check Submittals614614 614 715715 715 954954 954 658658 658 642642 642Q4 2020 Q4 2021 Q4 2022 Q4 2023 Q4 2024 Building Permits Issued486486 486 492492 492 678678 678 689689 689 582582 582Q4 2020 Q4 2021 Q4 2022 Q4 2023 Q4 2024PLAN CHECK AND BUILDING PERMITSThe Building Division administers and issues all residential and commercial building permit applications, reviews plans (plan checks), and conducts on-site building inspections for compliance with the La Quinta Municipal Code and California Building Standards Code.Building Inspections 1,840 1,482 1,569 1,182 1,579 1,041OCTOBER NOVEMBER DECEMBER202320242023202420232024 Average Building Inspections Per Day$55k $54K $40k $58K $110k $47K$51k $64K $57k $71K $61k $73KPlan Check Fees Collected: $215,201 Building Permit Fees Collected: $159,319 $168k$168k $168k $424k$424k $424k $193k$193k $193k $205k$205k $205k $215K$215K $215K Q4 2020 Q4 2021 Q4 2022 Q4 2023 Q4 2024 OCTOBER NOVEMBER DECEMBER20232024202320242023 2024OCTOBERNOVEMBERDECEMBER202320242023 2024 2023 2024 OCTOBER NOVEMBER DECEMBER2023 2024 2023 2024 2023 20242,4822,482 2,482 3,8013,801 3,801 6,9436,943 6,943 4,9884,988 4,988 3,7053,705 3,705Q4 2020 Q4 2021 Q4 2022 Q4 2023 Q3 2024 4141 41 6262 62 116116 116 8282 82 6262 62Q4 2020 Q4 2021 Q4 2022 Q4 2023 Q4 2024FINANCIAL DATA INSPECTION DATA 500 3333 33 2020 20 2323 23 1818 18 4242 42Q4 2020 Q4 2021 Q4 2022 Q4 2023 Q4 2024PLANNINGThe Planning Division administers the zoning and development standards and works with residential and commercial developers, architects, builders, and businesses to ensure that development is consistent with the City's Zoning Code and General Plan. Planning staff coordinates with the Planning Commission, whose primary function is to develop and maintain the City’s General Plan, consider development applications, as well as to serve as an advisory body to the City Council.Planning Staff ApprovalsIncrease maximum wall height located at 53885 Humboldt Boulevard. Temporary Use Permit to operate two food trucks on vacant lots located on Avenida Bermudas near Main Street.Special Event Permit for the La Quinta Art Celebrations in November 2024 and February 2025.Special Event Permit for the Annual La Quinta Historical Society (October 25, 2024) and Loving All Animals October 26, 2024) fundraisers located at 58300 Almonte Drive. Temporary Use Permit for the Lowe's Christmas Tree Lot.Temporary Use Permit for Rancho La Quinta Golf Shop temporary operations at 79301 Cascadas Circle.Final Landscaping Plan for Chick-fil-A. Site Development Permit for Rancho La Quinta Fitness Center including men's and women's locker room buildings, lap pool, spa, deck and trellis, golfcart parking lot, and designated disabled parking spaces. Sign Program for Trilogy La Quinta Golf Course Clubhouse. Special Event Permit for Ironman 70.3 Triathlon, December 7-8, 2024. Decrease a rear/front yard setback for a single-family residence at 51015 Avenida Velasco. Temporary Use Permit for an outdoor furniture sale at 46650 Adams Street.Temporary Use Permit for the Home Depot Christmas Tree Lot.Minor Adjustment for front/rear yard setbacks and minimum garage width at a residence at 52550 Avenida Diaz. Sign Program for Chick-fil-A. Minor Adjustment for front/rear yard setbacks and minimum garage width at a residence at 52530 Avenida Diaz. Special Event Permit for the American Express Golf Tournament at PGA West and La Quinta Country Club.PLANNING APPLICATIONS RECEIVED11 11 14 10 11 21Planning Commission ActionsApproved Sign Program Amendment for One Eleven La Quinta Center located along Highway 111. Recommended Approval of:Jefferson Square (Flora) a 95 unit multi-family residential development. Zoning Ordinance Amendment for zoning and subdivision code regarding residential special events, tentative map public hearing noticing, village parking allowances, use of vinyl fencing, bed and breakfast inn permitting, residential garage setbacks, temporary use permit timing and expirations, ad accessory dwelling unit (ADU)regulations. Landmark Designation for a residential property located in the La Quinta Cove at 51407 Avenida Velasco. Site Development Permit for 14 single-family residences (Bravo Estates) located at the northwest corner of Avenue 52 and Madison Street and a development agreement to allow for short-term vacation rentals. OCTOBER NOVEMBER DECEMBER202320242023202420232024 501 2024 Annual ReviewBusiness Licenses Issued2,5062,506 2,506 2,9882,988 2,988 2,9012,901 2,901 2,9962,996 2,996 2,7632,763 2,7632020 2021 2022 2023 2024 1,2591,259 1,259 1,4531,453 1,453 1,9471,947 1,947 1,9581,958 1,958 1,7441,744 1,7442020 2021 2022 2023 2024Other Permits Issued2,1322,132 2,132 3,1043,104 3,104 4,1434,143 4,143 3,0333,033 3,033 3,0053,005 3,0052020 2021 2022 2023 2024Plan Check Submittals 1,9321,932 1,932 2,3912,391 2,391 3,2253,225 3,225 3,2353,235 3,235 2,7302,730 2,7302020 2021 2022 2023 2024Building Permits Issued$549k$549k $549k $971k$971k $971k $867k$867k $867k $854k$854k $854k $965k$965k $965k 2020 2021 2022 2023 2024 Plan Check Fees Collected $731k$731k $731k $$$111,,.2M $$$222,,.111M $$$111,,.444M $$$777666333k 2020 2021 2022 2023 2024 Permit Fees CollectedOnline (88.98%)In-Person (11.02%)Permits ProcessedOnline/In-Person 123 128 148 89 11220202021202220232024Planning Applications 502 Palm Springs Airport Commission Report – November 20, 2024, Meeting Discussion and Action Items: Master Plan Update – Fire Chief Alvarado, spoke on Fire Station #2 and Aircraft Rescue and Fire Fighting (AARF) readiness requirements. Mark Weier from Mead & Hunt presented a hybrid option for the car rental facilities that is now recommended by the staff and consultants. Phase 1 est = $322 M, Phase 2 est $179; North building would mostly for the Ready Lot and would be 2 stories underground, 1 story above ground, plus and open parking area on the roof; South building for non-customer activities would be 2 stories above ground. California Environmental Quality Act (CEQA) and National Environmental Quality Act (NEPA) would need to occur before proceeding. The historic preservationists would like to see an artist rendering showing the view from City Hall towards the airport. They also want to see specific height information. Height will be about 15’ per level. The hybrid alternative was unanimously approved by the Commission for recommendation to the City Council. Marketing and Business Development Committee Update – Crisis Communication Plan needs updating. Fly My Airport (powered by Kayak) is a new feature on the Airport website which facilitates booking travel and accommodations. Customer Experience Program RFP has been issued. Next Commission Meeting: December 18, 2024, at 5:30 PM. REPORTS AND INFORMATIONAL ITEM NO. 31-A 503 9 AIRPORT COMMISSION MEETING AGENDA Airport Conference Room, Palm Springs International Airport 3400 E. Tahquitz Canyon Way, Palm Springs, CA 92262 Wednesday, November 20, 2024 – 5:30 P.M. To view/listen/participate virtually in the meeting live, please contact Andrew LeCompte at andrew.lecompte@palmspringsca.gov or the following telephone number (760) 318-3832 to register for the Zoom meeting. There will be an email with Zoom credentials sent after registration is complete, to access the meeting and offer public comment. Registration is not required to attend the meeting in person. Any person who wishes to provide public testimony in public comments is requested to register for the Public Comments portion of the meeting. You may submit your public comment to the Airport Commission electronically. Material may be emailed to: andrew.lecompte@palmspringsca.gov - Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the Airport Commission and retained for the official record. To view Airport Commission meeting videos, click on YouTube. City of Palm Springs: Riverside County: Margaret Park City of Cathedral City: Christian Samlaska City of Palm Desert: Kevin Wiseman Kevn J. Corcoran – Chairman David Feltman Dave Banks J Craig Fong City of Indian Wells: Robert Berriman City of Coachella: Denise Delgado City of Rancho Mirage: Keith Young Todd Burke – Vice Chairman Ken Hedrick Daniel Caldwell Tracy Martin City of La Quinta: Geoffrey Kiehl City of Desert Hot Springs: Jan Pye City of Indio: Rick Wise Bryan Ebensteiner Samantha McDermott Palm Springs City Staff Scott C. Stiles Harry Barrett Jr., A.A.E. Jeremy Keating City Manager Executive Director or Aviation Assistant Airport Director 1. CALL TO ORDER – PLEDGE OF ALLEGIANCE 2. POSTING OF AGENDA 3. ROLL CALL 4. ACCEPTANCE OF AGENDA 5. PUBLIC COMMENTS: Limited to three minutes on any subject within the purview of the Commission 6. APPROVAL OF MINUTES: Minutes of the Airport Commission Regular Meeting of July 10, 2024, Special Meeting of September 12, 2024 and the Regular Meeting of September 18, 2024. 504 Airport Commission Meeting Agenda November 20, 2024 – Page 2 _______________________________________________________________________________________ 7. INTRODUCTIONS 7.A Harman Singh – Project Manager 8. DISCUSSION AND ACTION ITEMS: 8.A Master Plan Update 8.B Federal Inspection Station Feasibility 8.C Measure J Projects Update 8.D Holiday Season Preparations 8.E Operations, Properties & Facilities Committee Update 8.F Marketing and Business Development Committee Update 8.G Financial Update 8.H Concessions Update 8.I Employment Update 8.J Projects and Airport Capital Improvement Program Update 9. EXECUTIVE DIRECTOR REPORT 10. COMMISSIONERS REQUESTS AND REPORTS 11. REPORT OF COUNCIL ACTIONS: 11.A Past City Council Actions 11.B Future City Council Actions 12. RECEIVE AND FILE: 12.A Airline Activity Report September 2024 12.B Airline Activity Report Fiscal Year Comparison 12.C Feasibility Report October 2024 13. COMMITTEES: 13.A Future Committee Meetings 13.B Committees Roster ADJOURNMENT: The Airport Commission will adjourn to a Regular Meeting on December 18, 2024, at 5:30 P.M. 505 Airport Commission Meeting Agenda November 20, 2024 – Page 3 _______________________________________________________________________________________ AFFIDAVIT OF POSTING I, Harry Barrett, Jr., Executive Director of Aviation, City of Palm Springs, California, hereby certify this agenda was posted on November 14, 2024, in accordance with established policies and procedures. PUBLIC NOTICES Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at (760) 323-8204. It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Department of Aviation, (760) 318-3800, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. 506 Palm Springs Airport Commission Report – December 5, 2024, Master Plan Public Forum Presentation: Master Plan Update – No building designs to look at this meeƟng. Goals are to maintain the uniqueness of the airport while providing for the needs of the airport. Master Plan process is required to be done at least every 20 years. Now in the phase of developing the project plan – scale, design and financing comes later. Expanding anƟcipated growth in passenger acƟvity and increasing the level of internaƟonal flight service are a key goals. The projecƟon is for an increase in overall passenger acƟvity by over double of the current level over the next 20 years. Previously at public forums, for the locaƟon of a new Rental Car Facility, a North opƟon and a South opƟon were presented and both drew serious concern. Therefore, a new hybrid design was created and is being presented tonight. Under this design, there would be two new car faciliƟes. The first facility would be main one for servicing the rental customer needs. The second facility would be primarily for storage. Terminal expansion is criƟcal to support the passenger growth. Phase 1 would be focused on the North side of the airport - - addiƟonal terminal / gate area, and the rental car facility. Timeline: 2025 start thru 2029. EsƟmated cost: $754 million. Phase 2 would be focused on construcƟng a car rental storage facility on the South. This opƟon would eliminate the need for customer shuƩles from the parking areas to the terminal area. [It is fair to note that the esƟmated costs of the original proposals are: OpƟon 1 @ $501 million and OpƟon 2 @ $525 million. On two different occasions, the consultants and airport staff conceded there was not enough bonding capacity to fund either of those opƟons. Therefore, the $754 million esƟmated cost of the new hybrid opƟon presents addiƟonal challenges on funding.] Community representaƟves who spoke expressed concerns about the impact of airline fees, and traffic flows in and around the airport. A representaƟve for the modernism / architectural / historic preservaƟon group expressed relaƟve relief and approval of the new hybrid design. Probably the most negaƟve comments related to the overall premise of trying to accommodate the projected doubling of passenger growth - - instead, target no growth, no addiƟonal traffic etc., since it is only for the purpose of accommodaƟng addiƟonal visitors. REPORTS AND INFORMATIONAL ITEM NO. 31-B 507 508 Palm Springs Airport Commission Report – December 18, 2024, Meeting Discussion and Action Items: Public-Private Partnerships – RepresentaƟves from Kaplan Kirsch and from Frasca & Associates presented. The benefits and payment structures of Public-Private Partnership (P3) were discussed. Maximum iniƟal contract length of 35 years. Rental Car FaciliƟes and Parking FaciliƟes are likely projects for consideraƟon. P3s can be a tool for acceleraƟng a project and transferring the risk, but you may lose a significant level of control, and costs and the costs of tangenƟal impacts may be much higher. One theme that was concerning was a conƟnual reference to the use of P3s in very large airports, and no examples given for medium-sized airports. This approach does not seem appropriate for the overall master plan projects, but maybe for more limited-scope projects, and at this point in Ɵme the whole discussion about the possibility of uƟlizing P3s seemed to be puƫng the cart before the horse. Five-Year Strategic Plan – Discussed the revised draŌ language for the airport’s mission statement and the summary of goals and prioriƟes and the Commission recommended the new version for approval. Measure J Projects – The Commission voted to proposed direcƟng $2.6 million towards a Federal InspecƟon Services (FIS) facility and operaƟons. This will help jumpstart the push for expanding internaƟonal flight services to and from western Europe and Mexico. 2025 Airport Commission Calendar – Planned meeƟngs on 1/15, 2/19, 3/19, 4/16, 5/21, 6/18, 7/16, 9/17, 10/15, 11/19, 12/10. Next Commission Meeting: January 15, 2025, at 5:30 PM. REPORTS AND INFORMATIONAL ITEM NO. 31-C 509 9 AIRPORT COMMISSION MEETING AGENDA Airport Conference Room, Palm Springs International Airport 3400 E. Tahquitz Canyon Way, Palm Springs, CA 92262 Wednesday, December 18, 2024 – 5:30 P.M. To view/listen/participate virtually in the meeting live, please contact Andrew LeCompte at andrew.lecompte@palmspringsca.gov or the following telephone number (760) 318-3832 to register for the Zoom meeting. There will be an email with Zoom credentials sent after registration is complete, to access the meeting and offer public comment. Registration is not required to attend the meeting in person. In addition, the meeting will also be teleconferenced pursuant to Government Code Section 54953 from the following location(s): TELECONFERENCE LOCATION(S): Vice Chairman Todd Burke – Palm Springs The Salamander Middleburg Library Room 500 North Pendelton Street Middleburg, VA 20117 Each location is accessible to the public, and members of the public may address the Airport Commission from any of the locations listed above. Any person who wishes to provide public testimony in public comments is requested to register for the Public Comments portion of the meeting. You may submit your public comment to the Airport Commission electronically. Material may be emailed to: andrew.lecompte@palmspringsca.gov - Transmittal prior to the start of the meeting is required. Any correspondence received during or after the meeting will be distributed to the Airport Commission and retained for the official record. To view Airport Commission meeting videos, click on YouTube. City of Palm Springs: Riverside County: Margaret Park City of Cathedral City: Christian Samlaska City of Palm Desert: Kevin Wiseman Kevin J. Corcoran –Chairman Todd Burke –Vice Chairman Dave Banks J Craig Fong City of Indian Wells: Robert Berriman City of Coachella: Denise Delgado City of Rancho Mirage: Keith Young Daniel Caldwell Ken Hedrick Bryan Ebensteiner Tracy Martin City of La Quinta: Geoffrey Kiehl City of Desert Hot Springs: Jan Pye City of Indio: Rick Wise David Feltman Samantha McDermott Palm Springs City Staff Scott C. Stiles Harry Barrett Jr., A.A.E. Jeremy Keating City Manager Executive Director or Aviation Assistant Airport Director 510 Airport Commission Meeting Agenda December 18, 2024 – Page 2 _______________________________________________________________________________________ 1. CALL TO ORDER – PLEDGE OF ALLEGIANCE 2. POSTING OF AGENDA 3. ROLL CALL 4. ACCEPTANCE OF AGENDA 5. PUBLIC COMMENTS: Limited to three minutes on any subject within the purview of the Commission 6. APPROVAL OF MINUTES: Minutes of the Airport Commission Regular Meeting of September 18, 2024, and October 16, 2024. 7. INTRODUCTIONS: 7.A Lowell Valencia-Miller – Executive Program Administrator 8. DISCUSSION AND ACTION ITEMS: 8.A Public-Private Partnerships 8.B Five Year Strategic Plan 8.C Art Policy and Curator 8.D. Leasing Policy 8.E Revenue Advertising Policy 8.F Measure J Projects 8.G Winglet Art 8.H Marketing Update 8.I Financial Update 8.J Employment Update 8.K 2025 Airport Commission Calendar 8.L Projects and Airport Capital Improvement Program Update 9. EXECUTIVE DIRECTOR REPORT 10. COMMISSIONERS REQUESTS AND REPORTS 11. REPORT OF COUNCIL ACTIONS: 11.A Past City Council Actions 11.B Future City Council Actions 12. RECEIVE AND FILE: 12.A Airline Activity Report October 2024 and November 2024 12.B Airline Activity Report Fiscal Year Comparison 511 Airport Commission Meeting Agenda December 18, 2024 – Page 3 _______________________________________________________________________________________ 13. COMMITTEES: 13.A Future Committee Meetings 13.B Committees Roster ADJOURNMENT: The Airport Commission will adjourn to a Regular Meeting on January 15, 2024, at 5:30 P.M. AFFIDAVIT OF POSTING I, Harry Barrett, Jr., Executive Director of Aviation, City of Palm Springs, California, hereby certify this agenda was posted on December 12, 2024, in accordance with established policies and procedures. PUBLIC NOTICES Pursuant to G.C. Section 54957.5(b)(2) the designated office for inspection of records in connection with the meeting is the Office of the City Clerk, City Hall, 3200 E. Tahquitz Canyon Way. Complete Agenda Packets are available for public inspection at: City Hall Office of the City Clerk. Agenda and staff reports are available on the City’s website www.palmspringsca.gov. If you would like additional information on any item appearing on this agenda, please contact the Office of the City Clerk at (760) 323-8204. It is the intention of the City of Palm Springs to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Department of Aviation, (760) 318-3800, at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible. 512 POWER POINTS CITY COUNCIL MEETING JANUARY 21, 2025 January 21, 2025 1 City Council Regular Meeting January 21, 2025 City Council Regular Meeting January 21, 2025 PUBLIC COMMENT – MATTERS NOT ON THE AGENDA 1/22/2025 1 2 January 21, 2025 2 City Council Regular Meeting January 21, 2025 CLOSED SESSION IN PROGRESS Pledge of Allegiance 3 4 January 21, 2025 3 City Council Regular Meeting January 21, 2025 PUBLIC COMMENT – MATTERS NOT ON THE AGENDA 1/22/2025 City Council Meeting January 21, 2025 P1 – Talus Development Project (formerly SilverRock) Status Update 5 6 January 21, 2025 4 7 8 January 21, 2025 5 9 10 January 21, 2025 6 City Council Meeting January 21, 2025 P2 – City of La Quinta Awarded the 2024 Project of the Year B.E.S.T. from American Public Works Association Southern California Chapter 11 12 January 21, 2025 7 City Council Meeting January 21, 2025 B1 – Approve Programming Study of the La Quinta M&O Yard Project no. 2018-05 and Amendment no. 1 with RY+AO • The Maintenance and Operations (M&O) Yard Project will replace outdated and non-compliant buildings. • Site Improvements include: – Additional Parking – Connection to Fritz Burns Park – Future EV Charging Stations Background 13 14 January 21, 2025 8 15 16 January 21, 2025 9 • Building Square Footage 12,400 Square Feet 17 18 January 21, 2025 10 • RY+AO completed phase 1 of the M&O Yard design, producing the programming study. • Amendment 1 with RY+AO will allow for Phase 2 which includes the schematic design and preliminary plans. Background Budget • $280,000 in Maintenance and Facilities DIF • $1,311,013 in Measure G Funding Total Budget $ 1,084,073Design: $ 190,000Professional: $ 316,940Contingency: $ 1,591,013Total Budget: TotalRY+AO Agreement $ 222,806Original Agreement (Phase 1): $ 337,401Amendment no. 1 (Phase 2): $ 560,207Total Amount: 19 20 January 21, 2025 11 City Council Meeting January 21, 2025 B2 – Adopt Resolution Authorizing City Manager to Issue Conditions Related to Short Term Vacation Rental Program to Assist Victims of the Los Angeles and Ventura County Fires 21 22 January 21, 2025 12 City Council Meeting January 21, 2025 S1 – Discuss La Quinta Youth Collective Program 23 24 January 21, 2025 13 La Quinta Youth Collective • Students attending high school in La Quinta – Offer input on art, recreation, and community programs – Identify issues facing La Quinta youth – Develop leadership skills – Participate in public meetings and City events – Develop understanding of local government operations and procedures – Explore career opportunities within city government – Organize a community service project La Quinta Youth Collective • Eligibility • Students attending a La Quinta High School (public, private, or homeschool) – Staff will collaborate with La Quinta High School and Public Service Academy to promote LQYC and enroll students • 2.5 GPA requirement • Application process (includes written responses to questions and letter of recommendation) • Commitment for one school year (October – May) 25 26 January 21, 2025 14 La Quinta Youth Collective • LQYC will meet monthly at City Hall (60-90) minutes • Staff liaison (Community Services Department) • Each meeting will be led by a different City department, providing information on departmental functions, career opportunities, and upcoming projects • LQYC will have opportunities to ask questions and offer input • Meetings will also include personal/professional development activities: – Public Speaking – Personality Assessment – Financial Literacy La Quinta Youth Collective • Potential Schedule – October: Introduction of LQYC/Community Services – November: City Clerk – December: Human Resources – January: City Manager (Economic Development and Marketing) – February: Public Safety and Code Enforcement – March: Finance – April: Design and Development and Public Works – May: City Council – May: City Council Meeting Presentation 27 28 January 21, 2025 15 La Quinta Youth Collective • LQYC members encouraged to attend Commission Meetings and Council Meetings • Assist with City events (planning, set up, execution, etc.) • Group Community Service Project – LQYC will choose a cause that is important to them and organize the project – Examples may include beautification, recycling, health, animals, senior services, and/or food drives – LQYC responsible for promoting their project, logistics, materials, etc. – Project will occur in May, followed by a presentation to City Council La Quinta Youth Collective • Incentives – Community Service Hours – School supplies gift card for freshman and sophomore students – Scholarship Program • Junior Students: $1,000 • Senior Students: $1,500 – Scholarship applications will be reviewed by Community Services Department 29 30 January 21, 2025 16 La Quinta Youth Collective • Scholarship Program Eligibility – One year of service in LQYC – No more than two absences – Must participate in community service project and Council presentation • Scholarship funds can be applied towards eligible items including books, school supplies, application fees, tests, laptop/desktop equipment • Reconciliation form 31 32 January 21, 2025 17 City Council Meeting January 21, 2025 PH1 – Bravo Estates SITE DEVELOPMENT PERMIT 2024-0001 DEVELOPMENT AGREEMENT 2024-0001 Background • Project Location: – Northwest corner of Avenue 52 and Madison Street – Tentative Tract Map 31852 approved August 17, 2004 – The Final Tract Map recorded May 2006 – Consists of 14 lots for single-family residential homes 33 34 January 21, 2025 18 Background – Consists of 14 lots for single-family residential homes – On November 12, 2024, Planning Commission unanimously recommended approval of the SDP and Development Agreement Vicinity Map 35 36 January 21, 2025 19 Current Site Photographs Proposal • Architectural design of the 14 residential buildings, and site and landscape design. • 5,102 square feet - 7,156 square feet between 3 to 9 bedrooms • Development Agreement to allow primary residences, secondary residences, and Short Term Vacation Rental (STVR) 37 38 January 21, 2025 20 Numbered Lots Common Area Ownership Site Plan 39 40 January 21, 2025 21 Floor Plans Floor Plans 41 42 January 21, 2025 22 Elevations Elevations 43 44 January 21, 2025 23 Renderings Renderings 45 46 January 21, 2025 24 Preliminary Landscape Plan Preliminary Landscape Plan 47 48 January 21, 2025 25 Materials Board Short Term Vacation Rental • No new STVR permits may be issued, with exceptions: – Units with Tourist or Village Commercial (CT or VC) – Developments subject to a development agreement (DA) that stipulate short-term rental is allowed 49 50 January 21, 2025 26 Development Agreement • All short term rentals will be under a centralized management • Annual STVR permitting fees to be consistent with the City’s fee program; • Any rental or occupancy of 30 nights or less to be subject to the City’s then-current transient occupancy tax (“TOT”) for STVRs; Development Agreement • Rental or occupancy agreements, and material information in the rental agreements shall be retained for a minimum of three (3) years • A performance schedule for construction of the 14 units. • The term of the DA shall be for 50 years. • The DA shall be reviewed on an annual basis. 51 52 January 21, 2025 27 Fiscal Analysis A Fiscal Impact Analysis (“FIA”) was prepared by the applicant to address the financial implications of the proposed project to the City’s General Fund The proposed project is economically feasible and expected to be net positive fiscal impact Fiscal Impact General Fund Total Recurring Revenue $ 683,066 Total Recurring Expenditure $ 140,059 Net Positive Fiscal Impact $ 543,007 53 54 January 21, 2025 28 CEQA The SDP and DA are consistent with the uses analyzed in the MND and approved under the Tract Map, namely residential uses that have mitigation measures imposed and are consistent with such uses, therefore, there are no substantial changes or new information of substantial importance with respect to the development and use of the property. CEQA The Design and Development Department has determined that this project is consistent with the Mitigated Negative Declaration prepared for Tentative Tract Map 31852 (Environmental Assessment 2003-495), which was adopted by the La Quinta City Council on August 17, 2004, via Council Resolution No. 2004-098. 55 56 January 21, 2025 29 Findings Council must make findings that: – Determine that this project is consistent with the Mitigated Negative Declaration prepared for Tentative Tract Map 31852 (EA 2003-495) for compliance with the requirements of the California Environmental Quality Act (CEQA). – Make findings and apply Conditions of Approval (COAs) in support of the SDP relating to architectural and site design and landscape design and find the project consistent with the City’s zoning and General Plan Findings Council must make findings that: – Move to take up an ordinance, by title and number only and waive further reading, approving DA2024- 0001 for the Bravo Estates project. – Move to introduce at first reading an ordinance approving DA2024-0001 for the Bravo Estates project. 57 58 January 21, 2025 30 Alternatives 1) Adopt a resolution to approve Site Development Permit 2024-0001, introduce for first reading an ordinance approving a Development Agreement 2024-0001, and find that the project is consistent with EnvironmentalAssessment 2003-495. 2) Deny the Site Development Permit and Development Agreement based on the application not meeting the required findings. 3) Modify the approval of the Site Development Permit and Development Agreement by placing additional or different conditions of approval. 4) Continue the item to a date certain for further consideration. Recommendation Adopt a resolution to approve Site Development Permit 2024-0001, introduce for first reading an ordinance approving a Development Agreement 2024-0001, and find that the project is consistent with Environmental Assessment 2003-495. 59 60 January 21, 2025 31 61 WRITTEN PUBLIC COMMENTS CITY COUNCIL MEETING JANUARY 21, 2025 1 From:Alena Callimanis <acallimanis@gmail.com> Sent:Tuesday, January 21, 2025 2:03 AM To:Linda Evans; Kathleen Fitzpatrick; Deborah McGarrey; John Pena; Steve Sanchez Cc:Monika Radeva; Cheri Flores Subject:Comments on Business Session 2 - January 21, 2025 City Council Meeting A little late but Happy New Year to everyone. And congratulations on ordering up great weather for the AMEX! I would like to address this comment to Business Session 2, Resolution 2025-001. Thank you for allowing STVRs to temporarily house additional people due to the wildfires. What I would like to know is if you could add into the resolution that price gouging will not be tolerated by the City and increases should be capped either by State recommendations or by your recommendations that could allow for increases commensurate with the additional number of people housed in the STVR. The STVRs will incur more "wear and tear" so that some increase in rent should be expected. For example, for every person above the maximum cap, the increase should be, for example, 5% more, per person, beyond the rent charged today. I do not have a sense of what the percentage should be, but I know that Monika, the most knowledgeable on the staff on STVRs, could probably determine what that should be. Thank you for your consideration! P.S. We will be implementing shortly LQMS WEB students (Where Everyone Belongs) coming to Truman as Read With Me volunteers, first with the Kindergarten students and then expanding to upper grades in the future. Alena Alena Callimanis 81469 Rustic Canyon Drive La Quinta, CA 92253 919 606-6164 acallimanis@gmail.com CITY COUNCIL MEETING - JANUARY 21, 2025 - WRITTEN PUBLIC COMMENTS FROM RESIDENT ALENA CALLIMANIS BUSINESS SESSION ITEM NO. 2 - STVR PROGRAM CONDITIONS RELATED TO THE STATE OF EMERGENCY DUE TO THE FIRES