2025-29 Riverside County MOU Amend 1 - Library Resource Van Purchase & Operation1
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FIRST AMENDMENT
TO THE MEMORANDUM OF UNDERSTANDING (MOU)
TERMS AND CONDITIONS TO PROVIDE MANAGEMENT
OF THE LA QUINTA BRANCH LIBRARY
AND THE LA QUINTA MUSEUM
This First Amendment to the Memorandum of Understanding ("First Amendment") is made
and entered into this day of , 2025 ("Effective Date") by and between the
COUNTY OF RIVERSIDE ("COUNTY"), a political subdivision of the State of California, and the
CITY OF LA QUINTA ("CITY"), a California municipal corporation, sometimes collectively referred
to as the "Parties".
WHEREAS, the COUNTY and CITY entered into that certain Memorandum of
Understanding ("MOU") dated July 9, 2024 setting forth the terms and conditions for the COUNTY
to provide management of the La Quinta Library and La Quinta Museum; and
WHEREAS, the COUNTY has entered into an agreement with Library Systems &
Services, LLC ("LSSI") for contracted services for the Riverside County Library System ("RCLS")
for the provision of library services; and
WHEREAS, the MOU and this First Amendment are collectively referred to herein as the
"MOU As Amended"; and
WHEREAS, the CITY desires to allocate additional funding for the purchase and operation
of a dedicated mobile library resource van and incorporate Exhibit A into the MOU As Amended.
NOW THEREFORE, for good and valuable consideration the receipt and adequacy of
which is hereby acknowledged, the Parties agree as follows:
1. LIBRARY FUNDING AND SERVICE. Section 4 of the MOU is hereby amended
by adding the following:
(3) For the purchase of a mobile library resource van, City's obligation shall not
exceed $280,000 for Option 2 (Enhanced) as referenced in Exhibit A, attached hereto and
incorporated herein. The initial cost of $280,000 is a one-time start-up cost and will not be a
recurring annual expense. For operation of the mobile library resource van, City's obligation shall
not exceed $396,800 for Option B as referenced in Exhibit A, with an annual escalator of three
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percent (3%) per fiscal year for each remaining fiscal year. The terms of this Section 4(3) will
commence upon the delivery of the mobile library resource van for operations within City, expiring
on June 30, 2029 ("Original Term") unless otherwise extended as agreed to by both parties.
2. CAPITALIZED TERMS/ FIRST AMENDMENT TO PREVAIL. Unless defined herein or
the context requires otherwise, all capitalized terms herein shall have the meaning defined in the
MOU As Amended. The provisions of this First Amendment shall prevail over any inconsistency
or conflicting provisions of the MOU As Amended and shall supplement the remaining provisions
thereof.
3. MISCELLANEOUS. Except as amended or modified herein, all the terms of the MOU As
Amended shall remain in full force and effect and shall apply with the same force and effect. Time
is of the essence in this First Amendment and the MOU As Amended and each and all of their
respective provisions. Subject to the provisions of the MOU As Amended as to assignment, the
agreements, conditions and provisions herein contained shall apply to and bind the heirs,
executors, administrators, successors and assigns of the Parties hereto. If any provisions of this
First Amendment or the MOU shall be determined to be illegal or unenforceable, such
determination shall not affect any other provision of the MOU As Amended and all such other
provisions shall remain in full force and effect. The language in all parts of the MOU As Amended
shall be construed according to its normal and usual meaning and not strictly for or against either
COUNTY or CITY.
All other terms and conditions of the MOU As Amended shall remain unchanged and shall
remain in full force and effect.
[Signatures on following page]
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IN WITNESS WHEREOF, COUNTY and CITY have caused this First Amendment to be
duly executed this day of , 2025.
COUNTY OF RIVERSIDE, a political
subdivision of the State of California
Bv:
V. Manuel Perez, Chair
Board of Supervisors
ATTEST:
Kimberly A. Rector
Clerk of the Board
By:
Deputy
APPROVED AS TO FORM:
Minh C. Tran
County Counsel
By:
Ryan Yabko
Deputy County Counsel
CITY OF LA QUINTA, a California municipal
corporation
By:
Jon M en, City Manager
ATTEST:
Monika Radeva
City Clerk
A A/'/e /I J
Monika Radeva,•Cit� Clerk
APPROVED AS TO FORM:
B (�(./i" cw� Gl�so y�
William H. Ihrke, City Attorney
G:\Library\CONTRACTS\City of La Quinta - MOU\MOU_2024-2029\1st Amendment_ resource van.docx
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EXHIBIT A
ONE-TIME (STARTUP) COSTS
Option 1
(Basic)
Option 2
(Enhanced)
Resource Van/Bookmobile (DMV
Fees, Insurance)
$157,000
$177,000
Supplies and Equipment
$68,000
$80,000
Databases, IT Services,
Subscriptions,
$1,500
$3.000
Library Collection and Materials
$5,000
$20,000
TOTAL
$231,500
$280,000
Option 1: Basic startup costs for a Library Connect Resource Van currently used by RCLS fleet.
Allows for storage and transport of outdoor booths to provide mobile wi-fi, laptops, printing, and a
small collection of materials for checkout. Opportunities for on -site programming, such as
storytimes or technology literacy classes, are provided. Patrons may also request and pick up
holds of any book in the RCLS collection.
Option 2: Includes everything from Option 1 with the addition of a generator to sustain two
evaporative coolers and charging capabilities. Also included are technology and supplies
requested by the La Quinta Branch Manager (i.e., portable 3D printer and microscopes)
ANNUAL COSTS
Option A
Option B
Option C
Van Operations (Public Services, IT, courier
Insurance, Mileage, Maintenance)
$323,800
$353,800
$383,800
Programs, Services, Instruction and Events
$10,000
$20,000
$30,000
Databases, ITService, Subscriptions
$1,500
$3,000
$5,000
Supplies and Equipment
$7,500
$10,000
$15,000
Library Collection and Materials
$5,000
$10,000
$15,000
TOTAL
$347.800
$396,800
$448,800
Option A: Basic operating costs for programs and services for the public, as well as ongoing
replacement and maintenance of van, supplies, and equipment.
Option B: Includes everything from Option A with additional capacity for programs and services
such as special guest performers.
Option C: Everything from Option B and C, plus weekend events. Further increase of special
events and programming opportunities.
BUSINESS SESSION ITEM NO. 2
City of La Quinta
CITY COUNCIL MEETING: December 17, 2024
STAFF REPORT
AGENDA TITL : APPROVE THE PURCHASE OF A LIBRARY RESOURCE VAN
RECOMMENDATION
Approve the purchase of a Library Resource Van.
EXECUTIVE SUMMAR'
• The City has a Memorandum of Understanding (MOU) with the County of Riverside
(County) to manage the La Quinta Library (Library), Makerspace, and La Quinta
Museum (Museum).
• To expand Library services, staff is considering the purchase of a Library Resource
Van (Bookmobile) dedicated to La Quinta.
• If approved, the Bookmobile would travel to various locations in La Quinta to
provide mobile Library services.
FISCAL IMPACT
The County provided two (2) vehicle options and three (3) service level options for
consideration. Staff is recommending Option 2 (Enhanced) for the vehicle and Option B
for the service level. Each option includes a one-time startup cost that includes the
purchase of the van and a service cost that increases 3% annually. Proposed
compensation to be allocated as follows:
Contract Year
Service Level
Costs
FY 2024/25
Van Purchase/Start U
$280,000
FY 2025/26
Annual Service - Option B
$396,800
FY 2026/27
Annual Service - Option B
(3% Increase)
$408,704
FY 2027/28
Annual Service - Option B
(3% increase)
$420,965
FY 2028/29
Annual Service - Option B
3% increase
$433,593
Grand Total
$1,940,062
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BACKGROUND/ANALYSIS
On June 4, 2024, Council approved a five-year MOU with the County to manage the
Library, Makerspace, and Museum. During the discussion, staff proposed the purchase
of a Bookmobile to expand Library services throughout La Quinta. Before approving the
purchase, Council requested additional information about the Bookmobile services
including potential programming, set up locations, and daily schedule. Library staff has
since developed a plan for Bookmobile programming which includes book check-out
services, arts and crafts, and educational programs as well as visits to La Quinta schools,
senior communities, and local businesses (Attachment 1).
The County is proposing two Bookmobile options (Basic and Enhanced). Staff
recommends the Enhanced Bookmobile option as it includes a portable 3D printer,
generator, and charging stations.
The County is also proposing three options for Bookmobile operations (Options A, B, or
C). Staff is recommending Option B which includes increased programs and services
(Attachment 2). The Bookmobile is equipped with materials for on -site programming in
addition to IT resources including Wi-Fi, laptops, and printing capabilities. Residents have
expressed significant interest in establishing Bookmobile services, emphasizing the
potential to bring library resources directly to underserved areas.
Approving the purchase will ensure that more residents can enjoy the benefits of Library
services which promote literacy and provide easier access to books, educational
materials, and technology.
Additionally, the Bookmobile can support community events, provide outreach to schools
and senior communities, and promote equitable access to information for all, enhancing
the quality of life across La Quinta.
ALTERNATIVES
Council may choose to approve alternate options or deny the purchase of a Bookmobile.
Prepared by: Michael Calderon, Community Services Management Analyst
Approved by: Christina Calderon, Community Services Deputy Director
Attachments: 1. Resource Van Programming Proposal
2. Resource Van Options
3. Letters of Support
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ATTACHMENT 1
La Quinta Public Library
Program Plan for Library Resource Van
Prepared by: Sara DeLaCruz
Riverside County
Library System
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Table of Contents
1. Executive Summary................................................................................2
2. Program Objectives................................................................................2
3. Need Statement.......................................................................................2
Academic Performance in Other Areas: ...............................................................................
3
Technology Access and Digital Literacy: .............................................................................
3
4. Literacy Focus: Addressing Key Needs in DSUSD .............................
3
Phonemic Awareness and Fluency.......................................................................................3
Upper -Grade Literacy: Real -World Applications and Diverse Voices ...............................
3
Supporting English Learners................................................................................................
3
5. Program Overview..................................................................................4
Programs................................................................................................................................. 4
TargetAreas............................................................................................................................ 6
Schedule..................................................................................................................................7
6. Literacy Initiative: Partnerships to Support Student Literacy ............ 9
ReadWith Me Partnership.....................................................................................................9
Costco's Volunteer Reading Program: Reading Buddies...................................................9
TeachingBooks: An Educational Resource.........................................................................
9
Program Implementation.....................................................................................................
10
Impact and Measurement.....................................................................................................10
7. Marketing and Outreach.......................................................................10
MarketingStrategies............................................................................................................
10
8. Evaluation and Metrics.........................................................................11
Key Performance Indicators(KPIs).....................................................................................11
DataCollection Methods......................................................................................................12
Reportingand Analysis........................................................................................................12
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1. Executive Summary
The La Quinta Library Resource Van is designed to be a mobile extension of the La Quinta
Library, providing essential library services to underserved areas of the community. This
program aims to increase accessibility to library resources, including book checkouts, hold
requests, and returns, ensuring that all community members, regardless of their location, have
access to the library's offerings. The van will deliver age -appropriate programming, such as
storytimes and workshops, to foster literacy and educational growth, particularly among
school -aged children. In addition, the van will offer free printing, Wi-Fi, and laptop use to bridge
the digital divide and support community members in accessing technology and information.
2. Program Objectives
The primary goal of the La Quinta Library Resource Van is to expand the reach of the library
and ensure that all members of the community, particularly those who reside in the Northern
part of the city, have access to vital library resources. By providing both traditional and digital
library services, the van seeks to promote literacy, foster lifelong learning, and enhance
community engagement. The program's objectives are outlined as follows:
• Increase Accessibility to Library Services: Ensure that books, materials, and
programs are available to community members who may face barriers to visiting the
physical library.
• Promote Literacy and Educational Growth: Offer age -appropriate programming, such
as storytimes and literacy tutoring, to support the development of reading and writing
skills, especially in school -aged children.
• Bridge the Digital Divide: Provide free Wi-Fi, laptop use, and printing services to
individuals with limited access to technology and digital resources.
• Support Lifelong Learning: Offer workshops, educational programs, and creative
activities that encourage learning and personal growth for all ages.
• Enhance Community Engagement: Strengthen the library's connection to the
community by offering services directly in neighborhoods and creating opportunities for
participation and learning.
3. Need Statement
The DSUSD faces significant challenges in literacy. According to the data taken from the
California Dashboard, provided by the California Department of Education:
English Language Arts (ELA) scores are in the orange performance category, indicating
that students are, on average, 35.8 points below standard. This highlights a need for
additional reading support and targeted literacy programs.
With 21.9% of students being English Learners, there is a clear need for bilingual literacy
support to help these students improve proficiency in both English and their native
languages.
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Academic Performance in Other Areas:
Mathematics scores are also in the orange performance category, with students
performing 78.8 points below standard. This demonstrates a broader need for academic
support across subjects, not just in literacy.
English Learner Progress is rated yellow, with 48.5% of students making progress, but
there's room for improvement in ensuring these students reach proficiency.
Technology Access and Digital Literacy:
With socioeconomic challenges and the broadening need for digital resources, many students
likely have limited access to technology at home. Digital literacy is becoming increasingly
important, especially as students need these skills to excel academically and professionally. The
district's needs extend beyond traditional literacy into digital literacy and access to technology.
4. Literacy Focus: Addressing Key Needs in DSUSD
The La Quinta Library Resource Van supports the literacy goals of the Desert Sands Unified
School District (DSUSD) by addressing key areas of need as identified in the district's
performance data. These areas include:
Phonemic Awareness and Fluency
DSUSD continues to focus on phonemic awareness and fluency to support foundational literacy
skills. The district's English Language Arts (ELA) performance currently shows that students are
35.8 points below the standard, highlighting the need for targeted interventions. The Resource
Van will offer programs specifically designed to improve early literacy skills, including phoneme
manipulation and fluency practice, to help bridge this gap (DSUSD Dashboard (1)).
Upper -Grade Literacy: Real -World Applications and Diverse Voices
As students progress to upper grade levels, the emphasis shifts toward real -world applications
of literacy and exposure to diverse voices in literature. With 21.9% of the student population
being English Learners (ELs) and a significant portion being socioeconomically disadvantaged,
the Resource Van will provide access to a diverse array of texts that reflect the cultural and
linguistic backgrounds of students. This aligns with the district's focus on improving English
Learner progress, where currently only 48.5% of ELs are making progress (DSUSD Dashboard
(1))•
Supporting English Learners
Given the large percentage of English Learners in DSUSD, with languages such as Spanish,
Vietnamese, and Arabic spoken, the Resource Van will play a crucial role in providing
multilingual resources. The district's need for increased support for ELs is evident in the Yellow
rating for English Learner progress, signifying room for improvement. The van will offer bilingual
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books and language learning resources to help students develop both their native language and
English fluency (DSUSD Dashboard (1)).
By addressing these specific literacy challenges, the La Quinta Library Resource Van will be a
key tool in improving reading proficiency and promoting educational equity within DSUSD.
5. Program Overview
The La Quinta Library Resource Van will offer a wide range of services to extend the reach of
the library into the community. It will provide basic library services such as book checkouts, hold
requests, and returns, along with a variety of age -appropriate programming. The van will visit
schools, parks, senior living facilities, and key businesses to make library services accessible to
all.
Programs
A diverse range of programs designed to meet the needs of community members of all ages will
be provided. These programs include:
Basic Library Services:
o Book Checkouts: Borrow books, audiobooks, and other library materials.
o Holds Requests and Returns: Request specific items to be held and return
borrowed materials.
• Age -Appropriate Programming: The van will offer tailored programs for different age
groups, ensuring that all members of the community have access to relevant and
engaging content.
o Early Childhood (Ages 0-5):
■ Baby Storytimes (Ages 0-24 Months): Storytimes designed for babies
and their caregivers, focusing on early literacy through rhymes, songs,
and sensory activities that promote bonding and language development.
■ Preschool Storytimes (Ages 2-5 Years): Story sessions for toddlers and
preschoolers that incorporate interactive reading, songs, and movement,
designed to develop early literacy skills, listening, and social interaction.
■ Music and Movement: Interactive programs that combine songs, dance,
and play to promote motor skills and literacy through engaging activities.
o School -Aged Children (Ages 6-12):
■ Reading Circles: Group reading sessions where children can practice
reading aloud, improve literacy skills, and discuss books with peers.
■ STEM Workshops: Hands-on activities focused on science, technology,
engineering, and math to spark curiosity and build foundational skills in
these areas.
■ Homework Help: Drop -in sessions where children can receive
assistance with their homework and access educational resources like
tutoring in reading and writing.
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■ Book Club To Go: Ready-made book club kits with 10-12 copies of a
book, discussion questions, and author biographies, available for
extended checkouts.
o Teens (Ages 13-18):
■ Book Clubs: Monthly book discussions designed to engage teens in
reading and critical thinking.
■ Creative Writing Workshops: Programs that foster creativity and
self-expression through writing, including poetry and short stories.
■ Digital Skills Classes: Workshops teaching teens essential digital
literacy skills, such as coding basics, safe internet usage, and using
online resources for research and school projects.
■ Teen Council: A leadership program where teens can participate in
shaping library programs and services, giving them a voice in the
development of future teen offerings.
■ Fiero Coding: A self -paced coding curriculum in HTML, CSS, JavaScript,
Python, and more, suitable for all ages and perfect for teens looking to
learn coding skills.
o Adults and Seniors (Ages 18+):
■ Resume and Job Search Assistance: Workshops to help adults
develop resumes, apply for jobs online, and prepare for interviews.
■ Tech 101: Classes aimed at teaching basic technology skills, such as
using smartphones, tablets, and computers, with a focus on digital
literacy.
■ Health and Wellness Workshops: Information sessions covering topics
such as fitness, nutrition, and mental health, tailored to the interests and
needs of adults and seniors.
■ Crafting and Fiber Arts: Programs for adults and seniors to engage in
creative projects, including textiles and paper crafts, with support from
local crafting organizations.
■ Sensory Hours: Special activities promoting motor skills and
socialization, especially for seniors and individuals with sensory
processing needs.
Homeschool Support and Resources:
o The van will provide resources and support for homeschooling families, offering
educational materials, guidance, and tailored programs to assist in the
homeschooling process. This includes curriculum support, access to digital
resources, and workshops designed to supplement home education.
Literacy Services:
o School -Aged Children Literacy Programs: The van will offer reading
programs, homework help, and activities designed to enhance literacy skills for
school -aged children.
o Tutoring Services: One-on-one or group tutoring sessions focused on improving
reading and writing skills.
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o Literacy Kits for Families: Take-home kits with age -appropriate books and
literacy activities to promote reading at home.
• Technology and Digital Services:
o Free Printing: Patrons can access free printing for educational and personal
use.
o Wi-Fi Access: Free wireless internet will be available to patrons at each stop.
o Laptop Use: Laptops will be available for borrowing, allowing patrons to
complete tasks such as job searches, schoolwork, and accessing online
resources.
• Additional Programs:
o Gem Emporium: A rewards -based program where children can earn "Library
Gems" for checking out books, which can be exchanged for school supplies like
backpacks and lunch bags.
o Animal Samaritans Therapy Dogs: A therapeutic program where children and
adults can interact with therapy dogs, promoting emotional well-being.
• Special Event Participation
o Back to School Nights
o Career Days
o Family Festivals
o Parades
o School Fairs
o Local Cultural Celebrations
The van will be equipped to provide on -the -spot library services. This flexibility ensures that the
Resource Van reaches a broader audience and can participate in key moments in the
community's calendar.
Target Areas
The La Quinta Library Resource Van will focus on reaching underserved areas and locations
where residents face barriers to visiting the physical library. The van will visit:
• Local Neighborhoods
• Schools:
o Colonel Mitchell Paige Middle School
o Horizon School
o La Quinta Middle School
o La Quinta High School
o John Glenn Middle School
o Amelia Earhart Elementary School
o DSUSD Child Development Center
o Adams Early Childhood Education Learning Center
• Parks:
o Adams Park
o La Quinta Park
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• Monticello Park
• Pioneer Park
• Community centers
• Senior Living Facilities:
• The Palms Gracious Retirement Living
• The Palms Assisted Living and Memory Care
City of La Quinta Businesses:
• Seiden-Juku Dojo
• Walmart
• Costco
These stops will ensure that community members across all regions can easily access library
services, fostering greater community engagement.
Schedule
The Resource Van will operate on a fixed schedule, visiting designated locations on set days
each week. A sample schedule might look like the
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Day
Time
Activilyll-ocatlon
Consistency
Notes
Monday
9:00 AM - 10:00 AM
Van Pickup & Laading at Library
Daily
Staff laads materials for the day
10:00 AM - 11:30 AM
The Palms Assisted Living & Memory Care
Weekly
12-00 PM - 1:30 PM
Pioneer Park
Weekly
2:00 PM - 3:00 PM
Lunch Break
NIA
Lunch Break
3:30 PM - 5:00 PM
John Glenn Middle School
Weekly
5:00 PM - 6:00 PM
Van Return & Unloading at Library
Daily
Staff unloads and drops off
materials
Tuesday
7:00 AM - 8:00 AM
Van Pickup & Loading at Library
Daily
Staff loads materials for the day
8:00 AM - 16'Ot) AM
La Quints Park
Weekly
LQHS late start day
11-00 AM - 12:00 PM
Lunch Break
NIA
Lunch Break
12.30 PM - 1:3o PM
Adams Early Childhood Education Center
Weekly
2,00 PM - 3,00 PM
Quick Pop-up Stop
TBD
3:00 PM - 4:00 PM
Van Return & Unloading at Library
Daily
Staff unloads and drops off
materials
Wednesday
9:30 AM - 10:30 AM
Van Pickup & Loading at Library
Daily
Staff laads materials for the day
10:30 AM - 12:30 PM
Monticello Park
Weekly
1:30 PM - 230 PM
Amelia Earhart Elementary School
Weekly
230 PM - 3.30 PM
Lunch Break
NIA
Lunch Break
4:00 PM - 5:30 PM
Seiden-Juku Dopy
Twice a Month
Alternates with other outreach
stops
5:30 PM - 6:30 PM
Van Return & Unloading at Library
Daily
Staff unloads and drops off
materials
Thursday
9:00 AM - 10:06AM
Van Pickup & Loading at Library
naily
Staff loads materials for the day
10:00 AM - 12:00 PM
Adams Park
Weekly
1.00 PM - 2-00 PM
Lunch Break
NIA
Lunch Break
2:T5 PM - 3.15 PM
Quick Pop-up Stop
TBD
3:30 PM - 5:00 PM
Colonel Mitchell Paige Middle School
Weekly
5:00 PM - 6:00 PM
Van Return & Unloading at Library
Daily
Staff unloads and drops off
materials
Friday
9:00 AM - 10:00 AM
Van Pickup & Laading at Library
Daily
Staff loads materials for the day
10-00 AM - 11.00 AM
Walmart
Twice a Month
Alternates with other outreach
stops
11:30 AM - 1:00 PM
The Kids Clubhouse
Twice a Month
Alternates with other outreach
stops
1:30 PM - 2:30 PM
Lunch Break
NIA
Lunch Break
3:00 PM - 5_00 PM
La Ouinta Middle School
Weekly
5:00 PM - 6.00 PM
Van Return &Unloading at Library
Daily
Staff unloads and drops off
materials
following.
The daily schedule for the La Quinta Library Resource Van includes built-in time for essential
operations. Each day is structured as follows:
• 1 hour at the start of each day: This time is allocated for van pickup, loading materials,
and traveling to the first stop.
• 1 hour at the end of each day: This allows time for staff to return to the library, unload
materials, and park the van.
• 1-hour lunch break: The schedule includes a midday break for staff, typically around
the 5th hour of the workday, ensuring a balanced and manageable work routine.
This setup ensures that the staff can efficiently manage their stops and travel while maintaining
the van and its materials.
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The schedule will be:
• Published on the library's website
• Shared through social media channels
• Distributed at local schools and community centers
In addition to its regular schedule, the van may offer special pop-up services at community
events or in response to specific needs, ensuring flexibility and outreach to as many people as
possible.
6. Literacy Initiative: Partnerships to Support Student Literacy
The La Quinta Library Resource Van is dedicated to advancing the City of La Quinta's goal of
achieving 100% literacy across the community. To meet the literacy needs of students, we are
proud to partner with Read With Me, Costco's Volunteer Reading Program, and
TeachingBooks to provide comprehensive literacy support.
Read With Me Partnership
The Read With Me program, part of the Riverside County Office of Education's Literacy by 5th
Grade Initiative, focuses on comprehensive literacy development. Read With Me offers:
Qualified tutors who assist students with pronunciation, comprehension, and fluency.
Free giveaway books for participants, promoting at-home reading.
Tutors will work with children on phonemic awareness, high -frequency words, leveled reading,
and spelling, providing personalized literacy support.
Costco's Volunteer Reading Program: Reading Buddies
In addition to the Read With Me partnership, Costco La Quinta supports student literacy through
its Volunteer Reading Program, part of Costco's Commitment to Communities initiative. The
program provides:
Reading Buddies: Costco employees who volunteer to read with and tutor children, with
a special focus on students who are below grade level.
TeachingBooks: An Educational Resource
As part of the California Online Media Program for Access and Student Success (COMPASS),
TeachingBooks offers a wealth of resources to support reading education. Funded by the State
of California under the direction of the California State Library, TeachingBooks provides:
• Interactive tools such as book trailers, read-alongs, and author interviews to enhance
student engagement with books.
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• Lesson plans and literacy connections that align with California's educational
standards, making it a valuable tool for both tutors and students.
• Multicultural resources, allowing students to explore diverse stories and authors.
These tools will complement the in -person tutoring services provided by Read With Me and
Costco's Reading Buddies, helping to further student literacy development.
Program Implementation
The Resource Van will coordinate with both Read With Me, Costco's Reading Buddies, and
integrate TeachingBooks to ensure a consistent schedule of literacy support. Key locations
across the city will include schools, parks, and community centers. The programs will focus on
reaching students with the greatest literacy needs.
Impact and Measurement
The effectiveness of these literacy initiatives will be tracked using the following metrics:
• Number of students served: The total number of students participating in tutoring or
Reading Buddies sessions.
• Improvement in reading skills: Progress will be tracked through pre- and
post -assessments, measuring growth in literacy skills over time.
• Books distributed: Tracking the number of books given to children through the Read
With Me program to encourage at-home reading.
7. Marketing and Outreach
The success of the La Quinta Library Resource Van relies heavily on effective marketing and
outreach strategies that will inform the community about its services and encourage
participation in its programs. The library will utilize a multi -channel approach to ensure maximum
visibility and engagement across all demographics.
Marketing Strategies
1. Social Media Campaigns
o The library will utilize platforms such as Facebook and Instagram to regularly
post updates on the van's schedule, upcoming programs, and special events.
2. Library Website and Email Newsletters
o A dedicated page for the Resource Van will be added to the library's website,
where visitors can view the schedule, sign up for programs, and request library
materials.
o Monthly email newsletters will highlight van services, success stories, and feature
upcoming events. A mailing list sign-up form will be promoted at community
events and library locations.
3. City of La Quinta Publications and Websites
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o The library will continue submitting marketing materials to The City of La Quinta's
publications and websites to promote the Resource Van. These platforms
include:
■ The Gem
■ Weekly Digital Newsletter
■ Play in La Quinta
4. Print Materials and Flyers
o Flyers and brochures will be distributed at key locations such as schools,
community centers, senior living facilities, parks, and businesses. The materials
will provide a detailed overview of the van's schedule and services.
o A special focus will be placed on reaching underserved populations and those
without regular access to digital media.
8. Evaluation and Metrics
To ensure that the La Quinta Library Resource Van is successfully meeting its objectives and
providing meaningful services to the community, the library will implement a comprehensive
evaluation strategy. This will include both quantitative and qualitative measures to assess the
van's impact on literacy, accessibility, and community engagement.
Key Performance Indicators (KPIs)
The following KPIs will be used to measure the success of the Resource Van:
1. Program Attendance
o Track the number of participants at each stop (e.g., schools, parks, senior living
facilities) and across different programs (e.g., storytimes, STEM workshops,
senior programs).
2. Library Card Sign -Ups
o Measure the number of new library cards issued at each location to gauge how
well the van is reaching new patrons.
3. Books Checked Out/Distributed
o Track the number of books, audiobooks, and other materials checked out or
distributed to assess community engagement with reading.
4. Engagement with Underserved Populations
o Monitor participation from underserved communities, including low-income
families, seniors, and non -English-speaking populations, to ensure the program
is meeting its equity goals.
5. Participant Satisfaction
o Use surveys, interviews, or feedback forms to gather data on participant
satisfaction with the services and programs offered by the van.
6. Partnerships with Local Organizations
o Track the number of partnerships formed with schools, nonprofits, senior living
facilities, and other community organizations to measure community
collaboration.
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Data Collection Methods
To accurately measure the van's impact, the library will use the following methods for data
collection:
1. Participant Surveys
o Distribute surveys after programs and events to assess participant satisfaction,
literacy improvements, and the overall quality of programming.
2. Program Attendance Logs
o Maintain attendance logs for each stop and program to track participation rates
and engagement over time.
3. Library System Reports
o Use the library's management system to track the number of books checked out,
new library card registrations, and digital resource usage by van patrons.
4. Focus Groups and Interviews
o Conduct focus groups or interviews with key stakeholders (e.g., teachers,
seniors, parents) to gather qualitative feedback on the van's services and areas
for improvement.
5. Community Feedback
o Use feedback forms at community events or provide an online portal for
suggestions and comments about the van's services.
Reporting and Analysis
The data collected through these methods will be analyzed on a quarterly and annual basis to
identify trends, measure progress toward goals, and inform future programming. A final report
summarizing the van's annual impact will be prepared for the City of La Quinta and other
stakeholders, highlighting achievements, challenges, and opportunities for improvement.
9. Conclusion
The La Quinta Library Resource Van represents more than just a mobile library —it embodies
our commitment to reaching every corner of our community, ensuring that all residents, from
young students to seniors, have access to educational resources, technology, and enriching
programs. By bridging gaps in access, especially for underserved populations, this service plays
a vital role in fostering a more connected and informed community.
With a thoughtful and efficient schedule, a dedicated team, and an adaptable approach, the
Resource Van will serve as a lifeline for those who may otherwise face barriers to accessing
library services. Our partnerships with local schools, senior centers, and community
organizations will amplify the impact, ensuring that the van is not only a tool for education but a
hub for community engagement.
We believe that the success of this project will be seen not only in the number of participants but
in the stories of lives enriched, connections made, and opportunities created. As we look to the
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future, our goal is to continually evolve and adapt the service to meet the changing needs of our
community.
We invite the support of stakeholders and partners to join us in this initiative, knowing that
together, we can create lasting, positive change.
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ATTACHMENT 2
City of La Quinta Library Van Proposal Options —
December 2024
Background
The City of La Quinta and Riverside County Library System representatives met for an annual
walk-through of the library facility on August 9, 2023. Upcoming enhancements and new
opportunities were discussed. A subsequent meeting and demonstration of a library van was held
on December 27, 2023, as an option to expand library services throughout the city of La Quinta. On
June 4, 2024, the City Council asked for more programming information. This proposal will be
presented to the City Council in response on December 17, 2024.
La Quinta Library Van Proposal
Proposed Van Services
A dedicated library van for service in the city of La Quinta, equipment, and skilled staff are
proposed to provide internet connectivity, technology access, services, programs, and collections
for children, teens, and adults at remote locations.
Costs
Year one operating costs will include one-time start-up costs plus annual (recurring) costs.
Subsequent years will include annual (recurring) costs only. All costs are estimates based on
current pricing from our supplier today and could change.
Two options are provided for one-time start-up costs, reflecting a core services approach and an
enhanced services approach. One-time start-up costs incurred prior to first service day:
• Collection
• Supplies and Equipment
• Databases, IT Services, Subscriptions and Insurance
Three options are provided for annual (recurring) costs, reflecting a core services approach and
two enhanced services scenarios. Annual (recurring) operational costs for year one include:
• Library Operations: Public Services, IT and Courier
• Programs, Services, Instruction, and Events
• Databases, IT Services, and
• Insurance and Maintenance
• Supplies and Equipment
• Library Collection and Materials. LS&S will charge a 5% processing fee.
Recurring costs will increase by 3% annually.
Not included: Mandatory minimum wage increases
library
systems
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ONE-TIME (STARTUP) COSTS
Option 1
(Basic)
Option 2
(Enhanced)
Resource Van/Bookmobile (DMV
Fees, Insurance)
$157,000
$177,000
Supplies and Equipment
$68,000
$80,000
Databases, IT Services,
Subscriptions,
$1,500
$3,000
Library Collection and Materials
$5,000
$20,000
TOTAL
$231,500
$280,000
Option 1: Basic startup costs for a Library Connect Resource Van currently used by RCLS fleet.
Allows for storage and transport of outdoor booths to provide mobile wi-fi, laptops, printing, and a
small collection of materials for checkout. Opportunities for on -site programming, such as
storytimes or technology literacy classes, are provided. Patrons may also request and pick up
holds of any book in the RCLS collection.
Option 2: Includes everything from Option 1 with the addition of a generator to sustain two
evaporative coolers and charging capabilities. Also included are technology and supplies
requested by the La Quinta Branch Manager (i.e., portable 3D printer and microscopes)
ANNUAL COSTS
Option A
Option B
Option C
Van Operations (Public Services, IT, courier
Insurance, Mileage, Maintenance)
$323,800
$353,800
$383,800
Programs, Services, Instruction and Events
$10,000
$20,000
$30,000
Databases, IT Service, Subscriptions
$1,500
$3,000
$5,000
Supplies and Equipment
$7,500
$10,000
$15,000
Library Collection and Materials
$5,000
$10,000
$15,000
TOTAL
$347,800
$396,800
$448,800
Option A: Basic operating costs for programs and services for the public, as well as ongoing
replacement and maintenance of van, supplies, and equipment.
Option B: Includes everything from Option A with additional capacity for programs and services
such as special guest performers.
Option C: Everything from Option B and C, plus weekend events. Further increase of special
events and programming opportunities.
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ATTACHMENT 3
October 1, 2024
To Whom It May Concern:
We were recently introduced to the possibility of having a Library Resource Van service the La
Quinta community. I am very excited about the resources Sara mentioned and the opportunity to
use the Resource Van during school or immediately after school hours.
I run an art program at Paige Middle School and would love the Resource Van to stop by during
our Paige Art Trade Club. We could use the van to research different artists and art techniques as
well as introduce some of the kids to the different resources the Library has to offer.
Looking forward to the possibilities!
Ms. Rojo
Paige Art Trade Advisor
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September 30, 2024
To Library and City Staff,
I am a single father of a LQHS student. My daughter is a teen volunteer at the La Quinta
Library and has been able to be a part of many programs and learn many new skills,
including workplace and people skills. Something I think is vital for her to start learning
at this age. I was asked about my thoughts on a possible library van that would travel
through the city.
I feel a van like this would be a great idea, specifically for late start days at the high
school. Because I am a single parent, I have a hard time getting my daughter to school
and making it to work on time. Just because she has a late start, doesn't mean I do. I
still have to be at work by 8:30 am, Monday through Friday. On regular days I can drop
her off and still get to work on time. On late start days, I drop her off and she has to wait
an hour before school starts. Having the van at the park would mean I can drop my
daughter off to read, use the wifi, or participate in a program with the library staff. It's a
struggle to get her to finish all her assignments, as much as I try, I'm sure there is
always something she can be working on. Maybe this would help give her a boost. I
know staff wouldn't be responsible for her, she is capable of walking around on her own,
but I am already dropping her off to be on her own anyways, at least with a van and
library staff, she might be a little more productive during that time, learn a few more
things.
I really hope this van is considered, I know I am not the only parent who struggles with
late start days. There are a lot of us who would see this as a win for our kids.
Thank you.
Anthony Jahnig
LQHS parent
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f+d V
Date: 09/04/2024
Re: The Library Resource Van
ULTLA
Dear: La Quinta Public Library
I hope this letter finds you well. I am writing to humbly request your support for our cause, which aims to
empower individuals with disabilities, foster kids, abused children, and so many others. As the founder of
Seiden-Juku, I established our organization in 2020 with a mission to uplift and inspire individuals of all
abilities through the art of Karate -Do. As much as I want to say my program alone has the power to
achieve this having the resource van would be life changing to my student's academics. Every quarter I
ask my kids to present me their report cards. I do this because I teach them a lifestyle that I expect to
reflect in their academics as well. I've realized in requesting report cards that some of my students don't
have the resources that others are blessed with. Some of my families can't afford a computer, laptop, or
printer. Having mobile access to us would help us in helping our children and adults that we serve. Many
of my parents are field workers or stay at home moms due to the abuse or disabilities their children may
have, leading them to low income households. Our dojo is located in La Quinta but families come from
all over the Coachella Valley. My daughter who is a toddler loves the La Quinta Library and one day I
realized the library has books for individuals with disabilities that made me so happy. I'm hoping that we
could have story time with my special needs kids and adults. My foster kids and abused children would
benefit from being abled to checkout a book. I'm a firm believer that we can go anywhere with books,
even travel through our readings. I always encouraged my kids who are raped & abused victims to read
about healing. The majority of my healing has come from therapy and self help books. I was once told
knowledge is power but how do we gain knowledge without reading? This program truly would help
every child and adult that comes into my dojo in a remarkable way with all the different options the
resource van would provide. Please consider this remarkable opportunity to impact our community in
such an empowering way.
Respectfully,
Sensei Tamara Canedo-Lifschutz
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