Project 2022-25 Highway 111 Resurfacing (2025.03.12 & 2025.03.19)Invitation to Bid 1100-1
SECTION 1100
INVITATION TO BID
City Project No. 2022-25
Federal Project No. HIPL-5433(021)
HIGHWAY 111 RESURFACING PROJECT
SEALED BIDS will be received by the City of La Quinta (City) at the Office of the City Clerk
located at 78-495 Calle Tampico, La Quinta, California, 92253, until 11:00 A.M. on
Thursday, March 27, 2025 at which time they will be publicly opened and read for
performing work as follows:
The proposed work includes pulverization, milling, and asphalt concrete
overlay, signing and striping on Highway 111 from west La Quinta City Limits
to Jefferson Street. Additional work includes sidewalk, cross-gutter, curb
ramp reconstruction. All project work and incidental items to complete the
project shall be performed in accordance with the plans, specifications, and
other provisions of the contract. All the above improvements are to be
constructed in a workmanlike manner, leaving the entire project in a neat and
presentable condition. Refer to Sections 3000 and 4000 for more
information.
This project shall be completed within 90 working days from the date specified in the
Notice to Proceed. Time for the commencement and completion of the work is important
and is to be of the essence of the Contract. The successful bidder should plan to order any
long lead time equipment items immediately following “Notice of Award”.
A pre-bid conference is scheduled for 8:00 A.M., Thursday, March 13, 2025. The pre-
bid conference will be held at City of La Quinta, City Hall located at 78-495 Calle
Tampico, La Quinta, California 92253.
IMPORTANT NOTICE: This project is partially funded by federal funds under Federal
Project No. HIPL-5433(021). As such, all contractors and subcontractors must comply with
applicable federal requirements. Specific federal provisions relevant to this project are
outlined in Exhibit A of the Contract Documents. Bidders are encouraged to review this
exhibit carefully to ensure compliance with all federal regulations.
Complete sets of the bidding documents may be purchased online at:
www.planitplanroom.com
IMPORTANT: If you are not on the plan holders list through Planit Planroom you will not
receive addendums. It is the responsibility of the bidder to ensure that they are placed on
the plan holders list.
Bidding procedures are prescribed in the Project Specifications. Bids shall be executed
upon the forms bound and made a part of said Specifications.
Invitation to Bid 1100-2
Bid security in an amount not less than ten percent (10%) of the total bid dollar amount and
conforming to the prescribed bidding procedures is required to be submitted with each bid,
as a guaranty to be forfeited should the bidder, if awarded the contract, fail to enter into the
same, or fails to furnish in a timely manner the bonds and/or proof of insurance. The City
reserves the right to reject any or all bids, and to waive any irregularities in the bids. Bid
log sheets can be found at http://www.laquintaca.gov/business/design-and-
development/bid-on-jobs.
Pursuant to the provisions of California Labor Code Section 6707, each bid submitted in
response to this Invitation to Bid shall contain, as a bid item, adequate sheeting, shoring,
and bracing, or equivalent method, for the protection of life and limb in trenches and open
excavation, which shall conform to applicable safety orders. By listing this sum, the bidder
warrants that its action does not convey tort liability to the City, its consultants, and their
employees, agents, and sub-consultants.
Pursuant to Section 1770, et. seq., of the California Labor Code, the successful bidder shall
pay not less than the prevailing rate of per diem wages as determined by the Director of the
California Department of Industrial Relations. These wage rates are available from the
California Department of Industrial Relations’ Internet website at http://www.dir.ca.gov.
Pursuant to Section 1725.5 of the California Labor Code, no contractor or subcontractor
may be awarded a contract for public work on a public works project unless registered with
the Department of Industrial Relations at the time the contract is awarded. Contractors and
subcontractors may find additional information for registering at the Department of Industrial
Relations website at http://www.dir.ca.gov/Public-Works/PublicWorks.html .
Pursuant to Labor Code section 1771.1, no contractor or subcontractor may be listed on a
bid proposal for a public works project submitted on or after March 1, 2015 unless
registered with the Department of Industrial Relations. Furthermore, all bidders and
contractors are hereby notified that no contractor or subcontractor may be awarded, on or
after April 1, 2015, a contract for public work on a public works project unless registered
with the Department of Industrial Relations.
Pursuant to Labor Code section 1771.4, all bidders are hereby notified that this project is
subject to compliance monitoring and enforcement by the Department of Industrial
Relations.
Pursuant to SB854, all contractors and subcontractors must furnish electronic
certified payroll records directly to the Labor Commissioner (aka Division of Labor
Standards Enforcement). All contractors and subcontractors must also provide a
copy and proof to the City of online submittal within 2 days of online submission.
The project is partially funded with Federal Surface Transportation funds. As such, the
Contractor and Sub-Contractors shall comply with the Davis-Bacon Fair Labor Standards
Act (23 USC 113), and the implementation regulations issued pursuant thereto (29 CFR
Parts 1, 3, and 5) and any amendments thereof. Pursuant to the said regulations, the
Federal Prevailing Wage General Decision CA20250025 Modification No. 5, dated
February 28, 2025 herewith attached in Section 1300 Contract. However, the most recent
Federal Prevailing Wage Decision in effect for Riverside County within 10 days of the bid
opening shall be used.
Invitation to Bid 1100-3
Bidders shall promptly notify the City, in writing, about all the classifications of labor not
listed in the prevailing wage determinations but necessary for the performance of the Work,
before bids are submitted.
Bidders are advised that, as required by federal law, the City of La Quinta is implementing
Disadvantaged Business Enterprise requirements for Disadvantaged Business Enterprises
(DBE). Section 1300, "Contract," under subsection titled "Disadvantaged Business
Enterprises (DBE)" and subsection titled "Performance of Subcontractors" of these special
provisions cover the DBE requirements. The DBE Contract goal is nineteen percent
(19%).
Pursuant to Public Contract Code Section 22300, for monies earned by the Contractor and
withheld by the City to ensure the performance of the Contract, the Contractor may, at its
option, choose to substitute securities meeting the requirements of said Public Contract
Code Section 22300.
Affirmative action to ensure against discrimination in employment practices on the basis of
race, religion, sex, color, national origin, age, or disability will also be required. The City
hereby affirmatively ensures that minority business enterprises will be afforded full
opportunity to submit bids in response to this notice and will not be discriminated against on
the basis of race, religion, sex, color, national origin, age, or disability in any consideration
leading to the award of contract.
The Contractor and Sub-Contractors shall comply with “Buy America” requirements (23
USC 313), and the implementing regulations issued pursuant thereto (23 CFR Section
635.410) and any amendments thereof.
All bidders shall be licensed under the provisions of Chapter 9, Division 3 of the Business
and Professions Code of the State of California to do the type of work contemplated in the
project. In accordance with provisions of California Public Contract Code Section 3300, the
City has determined that the General Contractor shall possess a valid Class A (General
Engineering Contractor), at the time that the bid is submitted. Subcontractors shall
possess valid, suitable licenses for the work they will perform. Failure to possess the
specified license(s) shall render the bid as non-responsive.
The successful bidder will be required to furnish a Labor and Materials bond in the amount
equal to one hundred percent (100%) of the Contract price, as well as a Faithful
Performance Bond, in the amount equal to one hundred percent (100%) of the Contract
price.
Each bidder shall submit with its bid a statement setting forth its experience on the forms
included in the Bid Proposal.
Telephones will not be available to bidders. Bid forms received after the designated time
will not be accepted. Bidders and their authorized agents are invited to attend.
Invitation to Bid 1100-4
No bidder may withdraw its bid for a period of sixty (60) days after the date set for the
opening of bids.
Approved By: Date:
Bryan McKinney, P.E.
Public Works Director / City Engineer
Published By: Date:
Monika Radeva
City Clerk
**END OF SECTION**
Monika Radeva
From: CCC-SMB <CCC-SMB@ccc.gannett.com>
Sent: Monday, April 7, 2025 6:44 AM
To: Mirta Lerma
Cc: Carley Escarrega; Gannett Legals Public Notices 4; Email, TDS-Legals; City Clerk Mail;
Bryan McKinney
Subject: Re: Desert Sun Bid Ads
Follow Up Flag: Follow up
Flag Status: Flagged
EXTERNAL: This message originated outside of the City of La Quinta. Please use proper judgement and caution when opening
attachments, clicking links or responding to requests for information.
Some people who received this message don't often get email from ccc-smb@ccc.gannett.com. Learn why this is important
Hi Lerma,
Apologies for the delay in getting back to you on this.
As per sales team, if the legal team was not made aware that the account was released by the CCC or the
customer then we would not have known how to process the orders.
Communications need to be sent back to the legal team to proceed with the publications.
Tell us how we're doing! Please take our 3-minute Customer Experience Survey.
Thank You,
Ramonita "Monette" Gallego
Collections Specialist
Financial Shared Services
GANNETT *LocaliQ
Credit & Collections
Phone: 877-736-7612 option 2
smb@ccc.gannett.com
gannett.com usatoday.com
From: Mirta Lerma <mlerma@laquintaca.gov>
Sent: Thursday, April 3, 2025 10:24 AM
To: CCC-SMB <CCC-SMB@ccc.gannett.com>
Cc: Mirta Lerma <mlerma@laquintaca.gov>; Carley Escarrega <cescarrega@laquintaca.gov>; Gannett Legals Public
Notices 4 <ganlegpubnotices4@gannett.com>; Email, TDS-Legals <legals@thedesertsun.com>; City Clerk Mail
<cityclerkmail@laquintaca.gov>; Bryan McKinney <Bmckinney@laquintaca.gov>
Subject: FW: Desert Sun Bid Ads
1
You don't often get email from mlerma@laquintaca.gov. Learn why this is important
Good morning, Monette,
I am circling around and checking on the status of our conversation that was had on March 27, 2025,
regarding the (2) bid posting that did not get "release to run" for the City of La Quinta.
If you can get me an update as soon as possible I would greatly appreciate it.
Thank you,
CALIFORNIA —
Mirta Lerma I Administrative Assistant
Public Works/Engineering Department
City of La Quinta
78495 Calle Tampico I La Quinta, CA 92253
Ph. 760.777.7071
www.laquintaca.gov
www.playinlaquinta.com
From: Mirta Lerma <mlerma@laquintaca.gov>
Sent: Thursday, March 27, 2025 2:31 PM
To: smb@ccc.gannett.com
Cc: Mirta Lerma <mlerma@laquintaca.gov>; Carley Escarrega <cescarrega@laquintaca.gov>; Gannett Legals Public
Notices 4 <ganlegpubnotices4@gannett.com>; Email, TDS-Legals (legals@thedesertsun.com)
<legals@thedesertsun.com>; City Clerk Mail <cityclerkmail@laquintaca.gov>; Bryan McKinney
<Bmckinney@laquintaca.gov>
Subject: Desert Sun Bid Ads
Hello Monette,
Per our conversation today on March 27, 2025, I am sending you the email chain (below) dated back
on March 6, 2025, when I requested from the legal public team to post (2) bids for the City of La
Quinta. You stated that you were going to check with the legal public team on why after they stated
that they would "release it to run" and it do did not run the ads.
I have copied our City Clerks' Office on this email, since the are the overseers of all legal
publications.
If you can please expedite this issue I would greatly appreciate it.
Thank you,
— CALIFORNIA —
Mirta Lerma I Administrative Assistant
Public Works/Engineering Department
City of La Quinta
78495 Calle Tampico I La Quinta, CA 92253
Ph. 760.777.7071
www.laquintaca.gov
www.playinlaquinta.com
2
From: CCC-SMB <CCC-SMB@ccc.gannett.com>
Sent: Thursday, March 6, 2025 11:20 AM
To: Mirta Lerma <mlerma@laquintaca.gov>; ABG-Cash <ABG-Cash@gannett.com>
Cc: Carley Escarrega <cescarrega@laquintaca.gov>
Subject: Re: Desert Sun Check Copy
Hello
Thank you for this information. I have noted your account and have released it to run.
Tell us how we're doing! Please take our 3-minute Customer Experience Survey.
Thank You,
Collections Specialist
Financial Shared Services
GAN N ETT *LocaliQ
Credit & Collections
Phone: 877-736-7612 option 2
smb@ccc.gannett.com
gannett.com usatoday.com
From: Mirta Lerma <mlerma@laquintaca.gov>
Sent: Thursday, March 6, 2025 12:13 PM
To: ABG-Cash <ABG-Cash@gannett.com>; CCC-SMB <CCC-SMB@ccc.gannett.com>
Cc: Mirta Lerma <mlerma@laquintaca.gov>; Carley Escarrega <cescarrega@laquintaca.gov>
Subject: Desert Sun Check Copy
Good morning,
I received the attached emails as a reply to the postings that I submitted with the Desert Sun. I spoke
with your finance department, and they advised that I send you a copy of the check showing that we
have submitted payment on February 28, 2025.
I would appreciate if the suspension can be uplifted ASAP, so these projects can be posted.
If you have any questions, please feel free to contact me.
Thank you,
CALIFORNIA
Mirta Lerma I Administrative Assistant
Public Works/Engineering Department
City of La Quinta
78495 Calle Tampico I La Quinta, CA 92253
Ph. 760.777.7071
www.laquintaca.gov
www.playinlaquinta.com
3
From: Gannett Legals Public Notices 4 ganlegpubnotices4@gannett.com
Sent: Thursday, March 6, 2025 9:46 AM
To: Mirta Lerma mlerma@laquintaca.gov
Cc: City Clerk Mail cityclerkmail@laquintaca.gov; Carley Escarrega cescarrega@laquintaca.gov
Subject: RE: City of La Quinta Invitation to Bid
Hello,
Your acct is suspended due to an overdue balance of $$6,508.91. Please contact our finance dept at
the info below to resolve/pay in full, as we can't place any new notices until it is.
Acct # 1252591
Acct Name City Of La Quinta
Finance:
877-736-7612
smb@ccc.gannett.com
Thank you,
Public Notice Representatives
Office: 844-254-5287
From: Mirta Lerma <mlerma@laquintaca.gov>
Sent: Thursday, March 6, 2025 12:27 PM
To: Email, TDS-Legals <legals@thedesertsun.com>
Cc: City Clerk Mail <cityclerkmail@laquintaca.gov>; Carley Escarrega <cescarrega@laquintaca.gov>; Mirta
Lerma <mlerma@laquintaca.gov>
Subject: City of La Quinta Invitation to Bid
Good morning,
The City of La Quinta would like to run the attached invitation to Bid for project 2024-05 Citywide
Misc. ADA Improvements on Wednesday, March 12, 2025 and again on Wednesday, March 19,
2025.
I await your confirmation and quote. Please confirm a physical copy of the affidavit/proof of
publication will be mailed after printing (NOT a "tear sheet").
Thank you,
CALIFORNIA —
Mirta Lerma I Administrative Assistant
Public Works/Engineering Department
City of La Quinta
78495 Calle Tampico I La Quinta, CA 92253
Ph. 760.777.7071
www.laquintaca.gov
www.playinlaquinta.com
From: Mirta Lerma <mlerma@laquintaca.gov>
Sent: Thursday, March 6, 2025 11:52 AM
To: Email, TDS-Legals <legals@thedesertsun.com>
Cc: Carley Escarrega <cescarrega@laquintaca.gov>; City Clerk Mail <cityclerkmail@laquintaca.gov>; Mirta
4
Lerma <mlerma@laquintaca.gov>
Subject: City of La Quinta Invitation to Bid
Good afternoon,
The City of La Quinta would like to run the attached invitation to Bid for project 2022-25 Highway 111
Pavement Rehabilitation on Wednesday, March 12, 2025 and again on Wednesday, March 19,
2025.
I await your confirmation and quote. Please confirm a physical copy of the affidavit/proof of
publication will be mailed after printing (NOT a "tear sheet").
Thank you,
- CALIFORNIA -
Mirta Lerma I Administrative Assistant
Public Works/Engineering Department
City of La Quinta
78495 Calle Tampico I La Quinta, CA 92253
Ph. 760.777.7071
www.laquintaca.gov
www.playinlaquinta.com
5