CC Resolution 2025-006 Credit Card & eCheck Fees Update - SUPERSEDEDRESOLUTION NO. 2025 — 006
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LA QUINTA, CALIFORNIA, AMENDING THE CITY'S
AGENCY CREDIT CARD AND E-CHECK PASS -THROUGH
SERVICE FEES
WHEREAS, this action is exempt under the California Environmental Quality Act
(CEQA), Article 18, Statutory Exemptions, Section 15273(a) Rates Tolls Fares and
Charges; and
WHEREAS, due to changes in third -party processors of credit card and e-check
fees, updates to the agency pass -through services fees are required; and
WHEREAS, the adopted fees shall be incorporated into the City's current Master
Fee Schedule, which was adopted on July 16, 2024, via Resolution No. 2024-031.
Incorporating this fee into the Master Fee Schedule will allow for the fees to be considered
with future comprehensive user and regulatory fee updates. Resolution No. 2024-031 is
hereby amended as expressly provided by this resolution but shall otherwise remain in
full force and effect.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
La Quinta, California, as follows:
SECTION 1. The City Council hereby adopts each recital set forth above as a
specific finding.
SECTION 2. The City Council hereby adopts the agency credit card and e-check
pass -through service fees as set forth in attached "Exhibit A," incorporated herewith by
this reference, which will be added and or replace existing fees in the Master Fee
Schedule.
SECTION 3. This Resolution and the fees it adopts shall go into effect upon
adoption.
PASSED, APPROVED, and ADOPTED at a regular meeting of the La Quinta City
Council held on this 18th day of March 2025, by the following vote:
AYES: Councilmembers Fitzpatrick, McGarrey, Sanchez, and Mayor Evans
NOES: None
ABSENT: Councilmember Pena
ABSTAIN: None
Resolution No. 2025 — 006
Agency Credit Card and E-Check Pass -Through Fees Update
Adopted: March 18, 2025
Page 2of2
LINDA EVANS, Mayor
City of La Quinta, California
ATTEST:
MONIKA RAbEVACtity Clerk
City of La Quinta, California
APPROVED AS TO FORM:
WILLIAM H. IHRK , City Attorney
City of La Quinta, California
Resolution No. 2025-006
Agency Credit Card & E-Check Pass -Through Fees Update
Adopted: March 18, 2025
City of La Qu i nta
MASTER FEE SCHEDULE - CREDIT CARD & E-CHECK FEES
EXHIBIT A
City of La Quinta
Master Fee Schedule
Schedule of Administrative
Fees
Fee
Description
Current Fee
Proposed
1
Black and White Copy - up to 8.5 x 14
$0.15
$0.15
0.00%
per single -sided page
2
Black and White Copy - 11 x 17
$0.20
$0.20
0.00%
per single -sided page
3
Color Copy - up to 8.5 x 14
$0.25
$0.25
0.00%
per single -sided page
4
Color Copy - 11 x 17
$0.50
$0.50
0.00%
per single -sided page
5
Oversized Sheets (Plans/Maps)
$3.00
$3.00
0.00%
per sheet
[a]
6
CD/DVD/Flash Drive
$5.00
$5.00
0.00%
per CD or DVD
7
Agency Credit Card / E-Check Service Fee
a) Credit Card
pass -through
% of fees paid
[b]
b) E-Check
pass -through
% of fees paid
[c]
8
Processing Fee for Receipt of Non -Sufficient Funds
a) First from Payee
$25.00
$25.00
0.00%
per occurence
[d]
b) Each Subsequent from Payee
$35.00
$35.00
0.00%
per occurence
[d]
* In addition to the fees identified in this schedule, the Citywill pass -through to the applicant anyfees imposed by other agencies and any discrete costs incurred from the use of outside service
providers required to process the specific request for information/service.
* In addition to the fees identified in this schedule, if a request for electronic records either(l) is fora record normally issued only periodically, or (2) requires data compilation, extraction, or
programming, costswill include the cost of producingthe copy, including construction, programming and computer services.
[a] If more than two sheets are requested, the City will typically process the request using an outside vendor service.
[b] Pass -through for payments processed using Tyler InterGov is currently 3.75% with a $2.50 minimum. Pass -through for payments processed using GovOS Pay is currently 3%with a $0.50 minimum. Pass -through for
payments processed using RecTrak is currently 2.95%. Pass -through for payments processed using ERP Pro 10 (Tyler Incode) is currently 3%. If the City uses alternative processors, or processing fees for existing vendors
change, the City will pass -through updated amounts.
[c] Pass -through for payments processed using Tyler InterGov is currently $1.95. Pass -through for payments processed using GovOS Pay is currently $1.00. Pass -through for payments processed using RecTrak is currently
$1.00. If the City uses alternative processors, or processing fees for existing vendors change, the City will pass -through updated amounts.
[d] Set by State (Civil Code Section 1719).