2024-25 Vintage Electric - Amendment No. 4 - On-Call Electrical ServicesMEMORANDUM
CALIFORNIA -
DATE: March 31, 2025------------
TO: Jon McMillen, City Manager
FROM: Carley Escarrega, Administrative Technician
RE: Amendment no. 4 with Vintage Electric for on -call electrical services
Please list the Contracting Party / Vendor Name, any change orders or amendments, and the type of services to be provided. Make
sure to list any related Project No. and Project Name.
Authoritv to execute this aareement is based uaon:
❑✓ Approved by City Council on March 18, 2025 Consent 4
❑ City Manager's signing authority provided under the City's Purchasing & Contracting Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
❑ City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for
temporary employment positions.
❑ Department Director's or Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less.
Procurement Method (one must apply):
❑ Bid RFP ❑ RFQ ❑ 3 written informal bids
❑ Sole Source ❑ Select Source ❑ Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
❑✓ Agreement payment will be charged to Account No.: Various CIP & Maintenance Accounts
❑✓ Agreement term: Start Date March 18, 2025 End Date June 302025
Amount of Agreement, Amendment, Change Order, etc.: $ 150,000 FY/25 Increase/$1,050,000 total
REMINDER: Signing authorities listed above are applicable on the agprepate Agreement amount, not individual
Amendments or Change Orders!
❑✓ Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: Oscar Mojica Date: 4/1 /2025
.❑
NOTE:
FVI
FVI
i
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant
FPPC regulation 18701(2)
Business License No. 771012 Expires: 5/31 /2025
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
AMENDMENT NO. 4 TO AGREEMENT FOR CONTRACT
SERVICES WITH VINTAGE ELECTRIC
This Amendment No. 4 ("Amendment No. 4") to Agreement for Contract
Services ("Agreement") with Vintage Electric is made and entered into as of the 18th
day of March 2025 ("Effective Date") by and between the CITY OF LA QUINTA ("City"),
a California municipal corporation and Vintage Electric ("Contracting Party").
RECITALS
WHEREAS, on or about July 1, 2020, the City and Contracting Party entered
into an Agreement to provide On -Call Electrical Services. The term of the Agreement
expires on June 30, 2023 (Initial Term); and
WHEREAS, on or about July 27, 2021, the City and Contracting Party executed
Amendment No. 1 amending Section 2.1 Contract Sum of the Agreement to increase
compensation for fiscal year (FY) 2020/21 by $100,000, for a total not to exceed
amount of $200,000 to complete several public works and capital improvement
projects; and
WHEREAS, on or about June 30, 2023, the City and Contracting Party executed
Amendment No. 2 to:
Amend Section 2.1 Contract Sum of the Agreement by increasing
compensation by $50,000, for a total not to exceed amount of $150,000
per FY, effective FY 2022/23; and
Amend Section 3.4 Term of the Agreement to extend the term for two
additional years through June 30, 2025 (Extended Term).
WHEREAS, on or about December 17, 2024, the City and Contracting Party
executed Amendment No. 3 to amend Section 2.1 Contract Sum of the Agreement by
increasing compensation by $150,000 for a total not to exceed amount of $300,000 per
FY, effective FY 2024/25; and
WHEREAS, the City and Contracting Party mutually agree to execute
Amendment No. 4 to amend Section 2.1 Contract Sum of the Agreement and increase
compensation by $150,000 for FY 2024/25 for a total not to exceed amount of $450,000,
as identified in Exhibit B, attached hereto and incorporated herein by this reference.
NOW THEREFORE, in consideration of the mutual covenant herein contained,
the parties agree as follows:
59
AMENDMENT NO. 4
In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency and
receipt of which are hereby acknowledged, the parties hereto agree as follows:
Section 2.1 Contract Sum is amended to read:
2.1 Contract Sum. For the Services rendered pursuant to this Agreement,
Contracting Party shall be compensated in accordance with "Exhibit B" (the
"Schedule of Compensation") in a total amount not to exceed One million, Fifty
Thousand ($1,050,00) for the life of the Agreement, encompassing the initial
and any extended terms (the "Contract Sum"), except as provided in Section
1.7:
Initial Term (July 1, 2020 — June 30, 2021) $200,000
Initial Term (July 1, 2021 — June 30, 2022) $100,000
Initial Term (July 1, 2022 — June 30, 2023) $150,000
Extended Term (July 1, 2023 — June 30, 2024) $150,000
Extended Term (July 1, 2024 - June 30, 2025) $450,000
Total not to exceed amount: $1,050,000
2. "Exhibit B" — Schedule of Compensation is amended as listed in "Exhibit B",
attached hereto and incorporated by this reference.
In all other respects, the Original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Consultant have executed this
Amendment No. 4 to the Agreement for Contract Services on the respective dates set
forth below.
CITY OF LA QUINTA,
A California municipal corporation,
and charter city
SIGNED IN COUNTERPART
JON MCMILLEN, City Manager
Date:
SIGNED IN COUNTERPART
MONIKA RADEVA, City Clerk
APPROVED AS TO FORM:
SIGNED IN COUNTERPART
WILLIAM H. IHRKE, City Attorney
VINTAGE ELECTRIC
a California Corporation
9-P,+
JAMES T URJE, President
Date: 3 2 6 (72JU2,S
IN WITNESS WHEREOF, the City and Contracting Party have executed this
Amendment No. 4 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA
a California municipal corporation
,1ON- cMILLEN, City Manager
City of La Quinta, California
Dated: 3 S 20Z�
ATTEST:
l
, "-1 /
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
VINTAGE ELECTRIC
SIGNED IN COUNTERPART
JAMES TOURJE, President
Dated:
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in Section
2.3 of this Agreement, the maximum total compensation to be paid to Contracting Party
under this Agreement is not to exceed $1,050,000, ("Contract Sum"). The Contract Sum
shall be paid to Contracting Party in an amount identified in Contracting Party's schedule
of compensation attached hereto for the work tasks performed and properly invoiced by
Contracting Party in conformance with Section 2.2 of this Agreement.
Initial Term (July 1, 2020 — June 30, 2021) $200,000
Initial Term (July 1, 2021 — June 30, 2022) $100,000
Initial Term (July 1, 2022 — June 30, 2023) $150,000
Extended Term (July 1, 2023 — June 30, 2024) $150,000
Extended Term (July 1, 2024 - June 30, 2025) $450,000
Total not to exceed amount: $1,050,000
CONSENT CALENDAR ITEM NO. 4
City of La Quinta
CITY COUNCIL MEETING March 18, 2025
STAFF REPORT
AGENDA TITLE: APPROVE AMENDMENT NO.4 TO AGREEMENT FOR CONTRACT
SERVICES WITH VINTAGE ELECTRIC FOR ON -CALL ELECTRICAL SERVICES
KtuOMMENDA , iON
Approve Amendment No. 4 to Agreement for Contract Services with Vintage Electric for On -
Call Electrical Services to increase the contract spending authority up to $450,000 in fiscal
year 2024/25; and authorize the City Manager to execute the amendment.
EXECU i ivt aUMMARY
• Public Works projects, Building, Lighting and Landscape, and Street Maintenance
activities often require electrical services, which necessitate the use of certified
electricians.
• In 2020, the City contracted with Vintage Electric (Vintage) to provide these
services based on the competitive Request for Proposals (RFP) process.
• Several public works maintenance and capital improvement projects require
electrical services and have utilized the majority of the existing $300,000 contract
authority for fiscal year (FY) 2024/25.
• Staff requests increasing the contract spending authority from $300,000 to
$450,000 for FY 2024/25.
FISCAL IMPACT
Funds are available in the Maintenance Services accounts (215-7004-60691 and 101-
3005-60691), Public Works Administration Consultants account (101-7001-60104), the
City Building Replacement/Repair account (501-0000-71103), and the Capital
Improvement Project (CIP) technical account for these services (401-0000-60108). If
approved, the revised total amount that can be paid to Vintage for FY 2024/25 would
increase from $300,000 to not to exceed amount of $450,000 for on -call electrical
services. The following is the proposed contract amount for the remaining contract term:
Initial Term (July 1, 2020 — June 30, 2021) $ 200,000
Initial Term (July 1, 2021 — June 30, 2022) $ 100,000
Initial Term (July 1, 2022 — June 30, 2023) $ 150,000
Extended Term (July 1, 2023 — June 30, 2024) $ 150,000
Extended Term (July 1, 2024 — June 30, 2025) $ 450,000
Total not to exceed amount: $1,050,000
57
BACKGROUND/ANALYSIS
The City contracts with Vintage to provide on -call electrical services for projects that
necessitate certified electricians; the contractor was selected through the competitive RFP
process completed in March 2020, and Council approved a one-year agreement in June
2020.
In March 2021, Council approved Amendment No. 1 to the agreement which increased the
spending authority for FY 2020/21 from $100,000 to $200,000 due to an increase in the
number of projects.
In June 2023, Council approved Amendment No. 2 to the agreement which increased
contract spending authority per FY, starting with FY 2022/23 from $100,000 to $150,000
and extended the term through June 30, 2025.
In December 2024, Council approved Amendment No. 3 to the agreement which
increased contract spending authority for FY 2024/25 from $150,000 to a not to exceed
amount of $300,000.
Vintage is utilized for construction of public works capital improvement projects, and
electrical maintenance in streets, and landscape maintenance projects. Due to an
increased number of projects and emergency repairs, staff requests increased contract
spending authority from $300,000 to $450,000 for FY 2024/25 to complete ongoing
projects, including the replacement and maintenance of the citywide electric vehicle
chargers.
Vintage is utilized for construction of public works capital improvement projects, and
electrical maintenance in streets, and landscape maintenance projects. Due to an increased
number of projects and emergency repairs, staff requests increased contract spending
authority from $300,000 to $450,000 forFY2024/25to complete ongoing projects, including
the replacement and maintenance of the citywide electric vehicle chargers.
If approved, proposed Amendment No. 4 (Attachment 1) would allow staff to continue to
utilize Vintage for on -call electrical services for a not to exceed amount of $450,000
through June 30, 2025.
,,�TERNATIVES
Council may elect not to approve the amendment.
Prepared by: Alfred Berumen, Maintenance & Operations Superintendent
Approved by: Bryan McKinney, PE, Public Works Director/City Engineer
Attachment: 1. Amendment No. 4 to Agreement for Contract Services with
Vintage Electric
::