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2006 12 11 CSC MinutesAPPROVAL OF MINUTES: 2 COMMUNITY SERVICES COMMISSION MINUTES December 11, 2006 CALL TO ORDER A regular meeting of the Community Services commission was called to order at 7:00 p.m, in the La Quinta City Hall Study Session Room. Chairperson Marty: Weber presided over the meeting and Commissioner Gassman led the Pledge of Allegiance. MEMBERS PRESENT: Chairperson Mark Weber Vice -Chairperson Robert F. Sylk Commissioner Bob Leidner Commissioner Andrea Gassman Commissioner E. Howard Long STAFF PRESENT: Edie Hylton, Community Services Director Steve Howlett, Golf & Parks Manager Robert Ambriz Jr., Recreation Supervisor Tustin Larson, Recreation Supervisor Christina Calderon, Senior Center Supervisor Angela Guereque, Community Services Secretary PUBLIC COMMENT None. CONFIRMATION OF AGENDA Motion - It was moved by Commissioner Leidner and seconded by Commissioner Long to confirm the agenda. Motion carried unanimously. PRESENTATIONS — YMCA Swimming Pool Program, Rob Ballew, Executive Director, Desert 'YMCA. Mr. Ballew explained that the YMCA is a valley wide YMCA from Palm Springs to Los Bonitas school in Thermal/Salton Sea area. There are 18 program sites throughout the valley. There are a number of program centers including a preschool in La Quinta, next to the Boys & Girls Club, which serves 140 kids. The YMCA just completed their 2ntl year at the Fritz Burns Pool. The pool meets the YMCA's needs greatly with the wading pool and lap pool for swimming lessons. Community SOrV{CCS Commission Minutes De(;ernber 11, 20013 2- The 2006 Aquatics program had an overall increase from 3,667 users in 2005 to 4,624 users in 2006. This year's evaluation ratings were 89% - very good to excellent. The Anderson Foundation donated money for 192 free swim lessons to anyone age 8 and above. This program was for low income people who wished to have their kids learn to swim but did not have funds. Media Coverage for the program included two television spots, four photo stories, and several press releases on Aquatic programs and novice swim meets. Labor Day was a free day of swim, which families seemed to love. A local valley swim team used the pool in hours when little or no programming took place. All local schools were contacted and offered end of school year party rentals. Nine schools took advantage of this. Novice swim meets were held at the end of each month, seven races were held by ability and age group. All participants received ribbons. Mr. Ballew stated that the YMCA is working on a capital campaign to build a regional YMCA in Rancho Mirage. It would generate additional income over and above the direct and indirect expenses then the YMCA could go out and have other satellites. Vice -Chairperson Sylk asked why the Group Rentals went from 100 last year to 0 this year. Mr. Ballew stated that this was because of the way the school year started and how the calendar year fell with Labor Day being the last day of the season. Commissioner Gassman stated that she is concerned about the pool being underutilized and would like to think about how can we upgrade and restructure the pool. Mr. Ballew stated that the pool is in direct sunlight most of the day which makes the; pool very warm, it is not refreshing to jump into. A donor of the YMCA donated a pool chiller, which was put on the kiddie pool. It was operational for 3 weeks when it was shut off because it threw off too much humidity. People would be in the lap pool and get out and go into the kiddie pool to cool off. Pool temperature is an issue. The chiller unit was about $2,800 for that size pool. The chiller doesn't cost much to operate, but it has to be in an area in the pump room. A separate area is needed for the chiller or vented to the outside where you can get rid of all the humidity. A cooler pool would have a lot to do with who comes in the afternoons. Commissioner Gassman asked how many lanes were needed for lap swimming. Mr. Ballew stated that they would need three lanes for lap swimming. Commissioner Gassman asked if the regional YMCA in Rancho Mirage would have a pool and if so, would that end the City's relationship with the YMCA for Fritz Burns Pool. Mr. Ballew stated that the regional YMCA will have two pools, but as long as there is a need in La Quinta they will continue to work with the City. Ms. Hylton stated that the City enters into an annual agreement with the YMCA and Community Services Commission Minutes December 11, 2006 -3- have had two years of a good relationship which continues to get better each year. There have been conversations about looking at creating fun factor at the pool. Chairperson Weber asked is the YMCA had some pool design resources. Mr. Ballew stated that Ms. Hylton has a better handle on the design resources than the YMCA. Ms. Hylton stated that you can add nice features to a traditional pool and be able to charge: a relative value added fee as a result. Those features really help take a dated facility and make improvements for the community. Chairperson Weber asked about the cooling equipment for the larger pool. Mr. Ballew stated that a ventilation system would have to be put in the equipment room or consider outside shade over the pool area or a portion of it. Ms. Hylton stated that staff is working on basic pool improvements such as deck surfacing and the disinfectant system. Chairperson Weber asked if a shade cover or partial shade cover was in the works. Ms. Hylton stated that would be something staff could look into. The priorities for the pool start with the deck surfacing and the disinfectant system. If we are looking to cool the water, the chiller and a shade structure over a portion of the pool could be considered. Commissioner Le:idner asked if the City and the YMCA look at the pool as a 6- month opportunity opposed to a longer time frame. Mr. Ballew stated that the pool is not heated and once you get into October the temperatures change very quickly. The YMCA would want to do a survey first due to the utility and staffing costs. Commissioner Gassman suggested using solar panels to heat and cool the pool. Ms. Hylton stated that staff has not looked at year round operations because there are high staffing costs with annual operations. Chairperson Weber stated that is would take significant usage to warrant annual operations. APPROVAL OF MINUTES_ 1. Approval of November 13, 2006 Minutes Motion — It was moved by Commissioner Gassman and seconded by Vice - Chairperson Sylk to approve the minutes. Motion carried unanimously. CONSENT CALENDAR 1. Monthly Department Report for October 2006. Chairperson Weber asked about the monthly revenues. Mr. Ambriz stated that October was a busy month for reservations and that November filters down due to the Holiday weekend rates. Motion — It was moved by Vice -Chairperson Sylk and seconded by Commissioner Gassman to approve the monthly department report. Motion carried unanimously. Cornrnunity Se.rvwms Commission Minutr-;s Decernher 11, 2.006 -4- PUBLIC HEARING None. BUSINESS ITEMS 1. Consideration of Time Change for Future Commission Meetings Commissioner Gassman stated that 5:30 p.m. was a good time to begin and if the public wished to address the Commission we could have them at the end of the agenda or make special accommodations. Chairperson Weber stated the Public Meetings could be at 7:00 p.m. Commissioner Leidner stated he had some concerns with changing the time to 5:30 p.m. Motion — It was moved by Vice -Chairperson Sylk and seconded by Commissioner Gassman to approve the Community Services Commission meeting time to change to 5:30 p.m. starting January 8, 2007. Motion carried with Commissioner Leidner voting NO. 2. Consideration of Commissioner to Attend CPRS Conference March 8-10. Commissioner Leidner stated that he would like to see another Commissioner attend since he has already attended two of them. Commissioner Gassman volunteered to go. Motion — It was moved by Vice -Chairperson Sylk and seconded by Commissioner Long to select Commissioner Gassman to attend the California Parks and Recreation Society's Annual Conference in Sacramento, California from March 16 — 18, 2007. Motion carried unanimously. CORRESPONDENCE AND WRITTEN MATERIALS 1 . Calendar of Monthly Events Ms. Hylton noted that the 25`h Anniversary meeting has been postponed for December. The next meeting will be January 22, 2006. Commissioner Long asked if there was a new time for the Sports Organization meeting. Mr. Ambriz stated that the meeting has been set for Thursday, December 21, 2006 at 6:00 p.m. in the East Conference Room at City Hall. Commissioner Long stated his concern with the park vandalism and the park hours being enforced. Ms. Hylton stated that staff has been working with the Police over the last few weeks at La Quinta Park using the security cameras. Security has been beefed up at that site. Commissioner Long suggested an officer on a bicycle Community Services Commission Minutes Dccernber 11, 2009 -5- through the Campus. Vice -Chairperson Sylk asked what penalties the children have to face when caught. Mr. Howlett stated that trespassing and littering are subject to the Municipal Code of $50 for the 15t offense, $100 for the 2n1 offense, and $200 for the: 3rd offense. Commissioner Long suggested encouraging the City Council to up the fines. Mr. Howlett stated that this is being considered by the City Council. Vice -Chairperson Sylk asked how students can volunteer to help raise their grades at school. Ms. Hylton stated that we can take a look at our schedule and see if the students can help with special events or projects. Chairperson Weber suggested that a representative from the Police Department come and talk to the Commission about what is happening with enforcement at the parks and campus. COMMISSIONER ITEMS 1 . Reports from Commissioners Regarding Meetings Attended. Chairperson Mark Weber, Vice -Chairperson Robert F. Sylk, Commissioner Andrea Gassman, and Commissioner E. Howard Long attended the Tree Lighting Ceremony. Commissioner Gassman attended the Open House at City Hall. Commissioner Gassman and Commissioner Leidner attended the 25th Anniversary Committee Meeting. All Commissioners attended the Special Meeting on December 9, 2006. XI. ADJOURNMENT It was moved by Commissioner Long and seconded by Commissioner Leidner to adjourn the Community Services Commission meeting at 8:05 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: A Regular Meeting of the Community Services Commission to be held on January 8, 2006 commencing at 5:30 p.m. in the La Quinta Civic Center Session Room, 78-495 Calle Tampico, La Quinta, CA 92253. Submitted by: Angela Guereque Community Services Secretary