2022 Urban Habitat - Change Order 3 - X-Park Lands & Irrigation Project 2016-03Gta QaLtkv
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TO: Jon McMillen, City Manager
FROM: Bryan McKinney, P.E., Public Works Director/City Engineer
Via: Carley Escarrega, Management Assistant
DATE: September 27, 2022
RE: Contract Change Order No. 3
X-Park Landscaping and Irrigation Improvements
Project No. 2016-03G
Attached for your signatures is one (1) electronic Contract Change Order No. 3 between
Urban Habitat and the City of La Quinta for the project referenced above.
DESCRIPTION OF CHANGE
This Contract Change Order allows for addition of drains at the basins Total $ 30,715.39
Please sign and return the original to the City Clerk for final distribution.
REQUESTING DEPARTMENT TO CHECK THE ITEMS BELOW AS APPROPRIATE:
X Contract payments will be charged to the construction account number: 401-0000-60188-2016-03G-CT
Authority to execute this agreement is based upon:
X City Manager's signature authority provided under Resolution No. 2019-021 for budgeted expenditures
of $50,000 or less.
City Council approval on
The following Budget Summary is provided:
Project Budget
$ 614,820
Contract Amount
($ 529,820)
Contract Change Orders No. 1 and 2
($ 5,688)
This Contract Change Order No. 3
($ 30,715)
Balance Remaining
$ 48,S97
As indicated, adequate funding is available.
78-495 Calle Tampico
La Quinta, CA 92253
760.777.7000
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( 11 IFORMA
Sheet 1 of 3
CONTRACT: X-Park Landscaping and Irrigation Improvements
PROJECT NO. 2016-03G
CONTRACTOR: Urban Habitat
PO Box 1177
La Quinta, CA 92247
CONTRACT CHANGE ORDER NO. 3
Pursuant to the terms of the original Contract Agreement, you are hereby directed to make the herein described
changes or do the following described work not included in the plans and specifications for this Contract. Unless
otherwise stated all work shall conform to the terms, general conditions, and special provisions of the original
Contract.
DESCRIPTION OF CHANGE
This Contract Change Order allows addition of drains at the basins
Total $30,715.39
Original Contract Amount
Change Orders No. 1 - 2
$ 529,819.52
$ 5,688.21
Add This Change Order No. 3
$ 30,715.39
Revised Contract Total
$ 566,223.12
By reason of this contract change order the time of completion is adjusted as follows: - 12 - days added to
contract time.
The contract completion date shall be: 10/13/2022
Digitally igmd by Lanaea Gruehl
Va�a� Data: 2022 09 2713:12:06 -07'00'
Submitted By:
Approved
Digitally agne by Bryan MCIOnmy
DN:-=Bryan McKinney, o ou
anon=b kinney®laWantacago, 9/27/22
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We, the undersigned Contractor, have given careful consideration to the change proposed and hereby agree, if this
proposal is approved, that we will provide all equipment furnish all materials, perform all labor, except as may be noted
above, and perform all services necessary to complete the above specified work, and hereby accept as full payment the
amount shown above, which includes all direct and indirect overhead expenses for any delays.
Brett Brennan �ae:202209.2711:3o:ca T a' President
Accepted By: Title:
Urban Habitat 09/27/2022
Contractor: Date:
Change Order Request
"BVRBN
0 KI HABITAT
LANDSCAPECONTRACTOR!$
PROJECT: X Park Project CHANGE ORDER NUMBER: 4
DATE: 9/27/2022
PROJECT NUMBER: 22-25
TO CONTRACTOR: City of La Quinta CONTRACT DATE:
The Contract is changed as follows:
See below cost to add drains at the Basins per site request.
1) See attached subcotractor cost.
$ 30,715.39
Total $ 30,715.39
The original Contract Sum was $ 529,819.52
Net change by previously authorized Change orders $ 5,688.21
The Contract Sum prior to this Change order was $ 535,507.73
The Contract Sum will be amended by this Change Order in the amount of $ 30,715.39
The new Contract Sum including this Change Order will be $ 566,223.12
The Contract Time will be amended by 12 days
The date of Substantial Completion as of the date of this Change Order therefore is
Urban Habitat
SUBCONTRACTOR
PO Box 1177, La Quinta, CA 92247
Address
BY
DATE 9/27/22
OWNER
Address
BY
DATE
AIA Form G701
COR WORKSHEET
DESCRIPTION OF CHANGE: Add Drains at Basins PROJECT: X- Park
Type
Qty
I Units
Description
Cost Each
Subtotal
Mark -Up
Sub Total
Bonding
Price Total
J
- I
Demolition and Disposal
Misc.
35
EA
24" x 18"x 4" Quickcrete/Concrete Drain Inlet (3sf/Each)
$12.00
$420.00
$63.00
$483.00
$7.25
$ 490.25
Misc.
1
LS
Forming Materials
$500.00
$500.00
$75.00
$575.00
$8.63
$ 583.63
Misc.
87.5
HR
Concrete Forming/Mix/Finishing Labor (2.5 Hours/Each)
$85.00
$7,437.50
$1,115.63
$8,553.13
$128.30
$ 8,681.42
Misc.
2
DAY
Concrete Mixer Rental/Fuel
$150.00
$300.00
$45.00
$345.00
$5.18
$ 350.18
Misc.
35
LF
4" Flat Drain Inlet Tan
$3.88
$135.80
$20.37
$156.17
$2.34
$ 158.51
Misc.
35
LF
4" Pop Up Drain Cap Tan
$12.10
$423.50
$63.53
$487.03
$7.31
$ 494.33
Misc.
1225
LF
4" SDR 35 Drain Pipe
$3.52
$4,312.00
$646.80
$4,958.80
$74.38
$ 5,033.18
Misc.
35
EA
4" PVC Drain Coupling
$3.67
$128.45
$19.27
$147.72
$2.22
$ 149.93
Misc.
70
EA
22.5 Degree 4" PVC Drain Ell
$5.20
$364.00
$54.60
$418.60
$6.28
$ 424.88
Misc.
35
EA
90 Degree 4" PVC Drain Ell
$5.50
$192.50
$28.88
$221.38
$3.32
$ 224.70
Misc.
1
GAL
PVC Glue
$111.10
$111.10
$16.67
$127.77
$1.92
$ 129.68
Misc.
87.5
HR
Excavation/ BackfiII/Pipe Fitter Labor (2.5 Hours/Each)
$85.00
$7,437.50
$1,115.63
$8,553.13
$128.30
$ 8,681.42
Misc.
17.5
HR
Remove Spoils From Basin
$85.00
$1,487.50
$223.13
$1,710.63
$25.66
$ 1,736.28
Misc.
2450
SF
Replace Contaminated DG Per Unit Cost
$1.46
$3,577.00
$0.00
$3,577.00
$0.00
$ 3,577.00
Sub Total $ 30,715.39
22.5 Degree Ell
_ Formed/Finished
Concrete Inlet
Flat Drain Inlet
4" SDR PVC
22.5 Degree Ell
3/ 1 611 = 1 1
Pop Up Drain
Outlet
22.5 Degree Ell
w/Holes Drilled
In Bottom
CONSENT CALENDAR ITEM NO. 11
City of La Quints
CITY COUNCIL MEETING: July 19, 2022
STAFF REPORT
AGENDA TITLE: AWARD CONTRACT TO URBAN HABITAT FOR CONSTRUCTION
OF THE LA QUINTA LANDSCAPE IMPROVEMENTS PROJECT NO. 2016-03G,
LOCATED AT THE LA QUINTA X-PARK, ON THE SOUTH SIDE OF WESTWARD HO
DRIVE AND EAST SIDE OF DUNE PALMS ROAD
RECOMMENDATION
Award a contract to Urban Habitat to construct the La Quinta Landscape
Improvements Project located at the La Quinta X-Park, on the south side of
Westward Ho Drive and east side of Dune Palms Road; and authorize the City
Manager to execute the contract.
EXECUTIVE SUMMARY
• This landscape improvement project will complete the Measure G-funded
La Quinta Landscape Renovation Project. The limits of the project include
the frontage of the X-Park on both Dune Palms Road and Westward Ho
Drive and the interior of the X-Park (Attachment 1).
• The project includes:
o Placing approximately 49,000 square feet of decomposed granite
on the interior of the X-Park adjacent to features;
o Placing parkway and driveway landscaping on approximately
30,000 square feet using the Desert Oasis plant pallet;
o Wall cleaning and painting
• Urban Habitat of La Quinta, California, submitted the lowest responsible
and responsive bid at $529,819.52 (Attachment 2).
FISCAL IMPACT
The 2020/21 Capital Improvement Program (CIP) allocates $9,963,148 to
Landscape Renovation projects; $9,043,914 of Measure G Funds, $426,073 of
General Funds, $479,661 of CVWD reimbursement, and $13,500 of Arts in
Public Places Funds. The following is the project budget:
91
Total Budget
(All Phases)
Phase 6.1 —
Topaz
Phase 6.2&6.3
— Desert Pride,
Marbella &
Sierra Del Re
X-Park*
Professional:
$ 547,258
$
20,000
$
35,000
$
15,000
Design:
$ 699,212
$
86,692
$
121,070
$
30,000
Inspection/Tes
tin /Surve :
$ 677,242
$
115,000
$
40,000
$
10,000
Construction:
$ 6,970,407
$
648,851
$
1,595,208
$
529,820
Contingency:
$ 1,069,029
$
119,457
$
160,000
$
30,000
Total Budget:
$ 9,963,148
$ 990,000
$
1,951,278
$
614,820
*Note:
Approximately $3,000,000 is expected to be available for the construction of
Landscape Renovation Turf Conversion projects (Cactus Flower).
BACKGROUND/ANALYSIS
These improvements will entail completing the improvements at the X-Park
with landscaping. The landscaping is designed using the Desert Oasis landscape
palette, which uses hardscape textures with minimal planting to create an
aesthetically pleasing environment with lower installation, long-term
maintenance, and water costs. Both natural and artificial turf will be used at
standing and resting areas. Wall cleaning/painting complete the renovation
effort. There will also be a board yard' installed to allow participants to leave
portions of skate boards no longer useable; this is a concept brought over from
the skate park at the La Quinta Park.
In order to keep dust and maintenance at a minimum, decomposed granite,
turf, and artificial turf will be used on the interior of the X-Park. This will also
allow for guests to freely move around the interior of the park without the need
to avoid planting material.
On June 7, 2022, staff solicited construction bids from qualified contractors.
The City received 2 bids on July 6, 2022. Urban Habitat of La Quinta, California,
submitted the lowest responsible and responsive bid at $529,819.52.
Contingent upon award of the project on July 19, 2022, the following is the
project schedule:
Council Considers Project Award July 19, 2022
Execute Contract and Mobilize July 20 to August 12, 2022
Construction (30 Working Days) August to September 2022
Accept Improvements October 2022
92
ALTERNATIVES
Staff does not recommend an alternative.
Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, P.E., Public Works Director/ City Engineer
Attachments: 1. Project Vicinity Map
2. Bid Comparison Summary
93