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2008 01 14 CSC MinutesREPORTS & INFORMATIONAL ITEMS: COMMUNITY SERVICES COMMISSION MINUTES January 14, 2008 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 5:30 p.m. by Chairperson Weber. Commissioner Sylk led the audience in the Pledge of Allegiance. COMMISSIONERS PRESENT COMMISSIONERS ABSENT Commissioner Sheldon Brodsky Commissioner Andrea Gassman Commissioner E. Howard Long Commissioner Dori Quill Commissioner Robert F. Sylk Chairperson Mark Weber Vice -Chairperson Bob Leidner STAFF PRESENT: Edie Hylton, Community Services Director Steve Howlett, Golf & Parks Manager Kimberly Mack, Museum Services Manager Angela Guereque, Senior Secretary PUBLIC COMMENT None. CONFIRMATION OF AGENDA Motion - It was moved by Commissioner Sylk and seconded by Commissioner Gassman to confirm the agenda. Motion carried unanimously. PRESENTATIONS: Lt. Raymond Gregory, Assistant Chief of La Quinta Police, made a presentation in place of Captain Colleen Walker who has been promoted to Chief Deputy Sheriff. The City of La Quinta contracts for 130 hours per day of patrol. There is a Special Enforcement Team with six officers assigned to special projects. The Seventh officer is the Business District Officer. Sw vwi ns Co assioo Minutes JanuarV'14. 2008 2 The Traffic Team consists of 5 motorcycle officers helping to reduce the number of accidents. An Administrative Sergeant supervises the School Resource Officers and works on special projects such as the Bob Hope Chrysler Classic. Four Community Service Officers work with community outreach and traffic control. There are issues at facilities such as the parks, library, and museum with vandalism and graffiti. Crime Prevention through Environmental Design (CPTED) analyzes park and community areas, defines openness, lighting, and surveillance to deter crime and identify criminals. Commissioner Brodsky thanked Lt. Gregory. He is concerned about the increase in graffiti. Lt. Gregory stated that the City pays for a full time position on the gang task force which helps locate local gangs. Graffiti is oriented to gangs, taggers are typically younger people. Graffiti helps identify gang problems possibly from other areas. Commissioner Gassman asked how many School Resource Officers the City has. Lt. Gregory stated that there are currently three. Commissioner Gassman asked if a private citizen calls the graffiti hotline, do the police get contacted. Lt. Gregory stated that the practice is to get the graffiti removed as quickly as possible, and then staff contacts the Police with pictures. Commissioner Gassman commended all of the sheriff staff for what they do. Commissioner Long asked what happens when someone is caught doing graffiti. Lt. Gregory stated that the Police turn them in and don't have much say in their punishment. There is a Federal cap on the jail capacity and much of the capacity is for violent criminals. Property crimes don't usually get much punishment. The courts try to help rehabilitate the youth. There are programs through the probation department such as summer boot camp and painting over graffiti. Commissioner Quill stated that graffiti has decreased in the last 20 years. She asked Mr. Howlett if the graffiti at Fritz Burns Park was gang related. Mr. Howlett stated that there were four kids involved and one has been caught. Commissioner Sylk stated that taggers know that they are doing wrong and they influence other taggers. He asked if something more severe can be done when they are caught. Lt. Gregory stated that probation is usually the punishment that is handed down to the taggers. Commissioner Sylk asked if the City still has bicycle policing. Lt. Gregory stated that there is still bicycle patrolling as well as Segways. Commissioner Sylk asked if Cc ni;y S c =:s Ct rrrissio _ minutes January 14, 2008 g- the Police see someone who appears erratic or intoxicated do they stop that person before they get into a vehicle and attempt to drive. Lt. Gregory stated that officers try to assess each situation. Chairperson Weber stated that he appreciates the Segways and bike patrols. He stated that the City might need to get some recommendations for La Quinta Park. Chairperson Weber asked if the Police will be based out of the new EOC at City Hall. Lt. Gregory stated that dispatch comes out of the Indio office and the Special Enforcement Team works out of the substation in the Village. The EOC has a small office where deputies can do paperwork and a Chief of Police office. Chairperson Weber asked how long until a replacement will be named. Lt. Gregory stated that it could be a few weeks to a month. APPROVAL OF MINUTES 1., Approval of December 10, 2007 Minutes Commissioner Gassman noted that on Page 9, paragraph 3, the word "wonderful" should be "wonderfully." Page 9, paragraph 4, the last sentence is a run on sentence and should be combined with the previous sentence. Page 9, paragraph 5, the word "celebrity's" should be "celebrities." Motion - It was moved by Commissioner Sylk and seconded by Commissioner Brodsky to approve the minutes as corrected. Motion carried unanimously. CONSENT CALENDAR None. PUBLIC HEARING None. BUSINESS ITEMS 1 . Consideration of a Memorial Quilt Donation. The following were in attendance supporting this item: Paulette York, Doris Ziemba, Paula Kline, and Anita Manchik. Ms. Kimberly Mack reviewed the process in the acceptance of a donation. The Santa Rosa Readers Book Club requested the donation of a memorial quilt. The quilt was presented by Paulette York. u'n r sn�[v Sr f ceps C n_.nissw)n Nfllnmes J nu ry 14, 200£3 4 Chairperson Weber asked if the Club could meet the conditions. Paulette York stated that they could. Chairperson Weber asked what type of care the quilt would take. Ms. Mack stated that there is little light exposure and the framing could be done in UV plexiglass. Director Hylton stated that the City will do the name plaque and will do a coordinated effort with the library picture hanging to have the quilt hung if approved. Commissioner Gassman asked if there was any consideration given to mounting the quilt with a plexy front and back. Paulette York stated that there is a wall there and that wouldn't work. Commissioner Sylk asked how much money is being raised for the frame. Paulette York stated $1,300. Commissioner Sylk asked what the theme of the crossword is. Commissioner Quill stated the crosswords are quilting information. Commissioner Long stated that he supports this donation with the Club using a UV plexiglass frame to protect the quilt. Commissioner Brodsky stated that as long as the fees are borne by the Club, the donation is okay. Chairperson Weber applauded the Club for their efforts. Motion — It was moved by Commissioner Gassman and seconded by Commissioner Sylk to accept the memorial donation with UV plexiglass framing and its proposed location. Motion carried unanimously. 2. Consideration of Three Commissioners to Serve on the Cove Oasis Trails Ad Hoc Committee. Mr. Howlett stated that a grant of $5,000 was awarded to the Coachella Valley Community Trails Alliance to do a trail assessment. Mr. Le Grand Velez proposed that the Commission appoint three members to an Ad Hoc Committee to assist with the assessment of the existing conditions and recommendations to improve the trails and ancillary amenities in the Cove Oasis. Motion — It was moved by Commissioner Long and seconded by Commissioner Sylk to appoint three Commissioners to serve on the Cove Oasis Trails Ad Hoc Committee to assess the trails and ancillary amenities. Motion carried unanimously. January -14,2008 r Motion - It was moved by Commissioner Long and seconded by Commissioner Sylk to appoint Commissioner Sylk, Commissioner Quill, and Commissioner Gassman to the Cove Oasis Trails Ad Hoc Committee. Motion carried unanimously. CORRESPONDENCE AND WRITTEN MATERIALS Monthly Department Report for November 2007 Commissioner Long stated that the bridge players are taking over the Senior Center. Director Hylton stated that there is limited space and staff will be looking at future expansion space for the Senior Center. Commissioner Quill asked why the open gym basketball went down. Director Hylton stated that Indio has open gym which opens at 5:30 p.m. 2. Calendar of Monthly Events Commissioner Gassman stated that she has an excused absence for the Feburary 11, 2008 Commission meeting. COMMISSIONER ITEMS 1. Reports from Commissioners Regarding Meetings Attended. Commissioner Sylk, Chairperson Weber, and Vice Chairperson Leidner attended the Breakfast with Santa. OPEN DISCUSSION Commissioner Brodsky suggested reviving the Fall Arts Appreciation Program at La Quinta High School with painters, sculptors, authors, singers, and musicians. There is limited cost to the City. Commissioner Brodsky would like the Commission to consider reviving this program which was part of the Cultural Arts Work Plan. Commissioner Quill asked how long the program lasts. Commissioner Brodsky stated approximately 2 hrs. Commissioner Long suggested staff contact the La Quinta High School Principal before putting this program into the Work Plan. Commissioner Long asked what the status was for the File for Life. Director Hylton stated that she met with the Fire Chief to look into the program and plan for it. } y> or, fg1Ulns ,JUIWAy 14, 2008 Commissioner Quill asked when the tiles in Old Town are going in. Director Hylton stated that the agreement is with Wells Marvin for signature. Commissioner Quill asked about the CVRPD revenue report. Director Hylton stated that CVRPD will continue to give the expense and revenue reports to staff. Commissioner Gassman stated the fence at the Preserve looks great. ADJOURNMENT It was moved by Commissioner Gassman and seconded by Commissioner Sylk to. adjourn the Community Services Commission meeting at 7:04 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: A Regular Meeting of the Community Services Commission to be held on February 11, 2008 commencing at 5:30 p.m. in the La Quinta Senior Center, 78-450 Avenida La Fonda, La Quinta, CA 92253. Su itt Su Angela Guerequ Community Services Senior Secretary