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2008 09 08 CSC MinutesREPORTS & INFORMATIONAL ITEMS: I / COMMUNITY SERVICES COMMISSION MINUTES September 8, 2008 CALL TO ORDER A regular meeting of the Community Services Commission was called to order at 5:30 p.m. by Chairperson Leidner. Commissioner Fitzpatrick led the audience in the Pledge of Allegiance. PRESENT: Commissioners Brodsky, Darroch, Fitzpatrick, Gassman, Chairperson Leidner ABSENT: Commissioner Biegel STAFF PRESENT: Edie Hylton, Community Services Director; Steve Howlett, Golf & Parks Manager; Robert Ambriz Jr., Recreation Supervisor; and Angela Guereque, Senior Secretary PUBLIC COMMENT - None. CONFIRMATION OF AGENDA Motion - It was moved by Commissioners Fitzpatrick/Gassman to confirm the agenda. Motion carried unanimously. PRESENTATIONS: 1►rem APPROVAL OF MINUTES 1. Approval of July 14, 2008 Minutes Commissioner Quill noted on Page 7, paragraphs 6 and 7, that she recalled suggesting the name La Quinta Ball Park. She requested staff listen to the minutes for revision. Motion — It was moved by Commissioners Gassman/Brodsky to approve the minutes as corrected. Motion carried unanimously. CONSENT CALENDAR - None. PUBLIC HEARING - None. Community Services Commission Minutes September 8, 2008 _2_ BUSINESS ITEMS 1. Consideration of Commission Meeting Dates Director Hylton presented the staff report advising the Commission that there will be a Joint Meeting with the City Council on November 25, 2008 at 7:30 p.m. Chairperson Leidner called for a motion. Motion — It was moved by Commissioners Gassman/Fitzpatrick to approve the Community Services Commission meeting dates, changing the Art & Parks Tour to October 4, 2008. Motion carried unanimously. 2. Consideration of Artist Appreciation Day Program Mr. Ambriz Jr. presented the staff report. Commissioner Brodsky volunteered to assist with the program and suggested not limiting it to Artists only. Mr. Ambriz Jr. stated that the Art Coordinator would like to have people from ceramics, drawing, painting, digital arts, theatre, and music. Commissioner Gassman volunteered to assist with the program. Commissioner Fitzpatrick volunteered to be the third person to help. Commissioner Quill asked if the Commissioners can go without being involved. Director Hylton encouraged everyone to attend the event. Motion — It was moved by Commissioners Brodsky/Gassman to assign Commissioner Brodsky, Commissioner Gassman, and Commissioner Fitzpatrick to participate in the Artist Appreciation Day Program. Motion carried unanimously. Chairperson Leidner moved Business Item No. 5 up to accommodate Ms. Loiuse Neeley. 5. Consideration of Naming the Centre Pointe Development Park. Director Hylton presented the staff report. Commissioner Quill thanked Mrs. Neeley for her work. Commissioner Quill suggested the use of Ahwalem Park for a dog park. She likes the name Cahuilla Village Park for the Centre Pointe Development Park. Community Services Commission Minutes September 8, 2008 -3- Commissioner Fitzpatrick suggested artifacts be represented as part of the sign. She likes the name Cahuilla Village Park for the Centre Pointe Development Park. Director Hylton stated that historical information could be placed there. Commissioner Brodsky stated he likes Pioneer Park as the name for Centre Pointe Development Park. Mrs. Neeley stated that the early Pioneer Park came to mind because of the people that came to La Quinta in the 1800's and 1900's. Commissioner Gassman thanked Mrs. Neeley and suggested a plaque be placed at the park no matter what the name is. She likes Pioneer Park as the name for the. Centre Pointe Development Park. Commissioner Fitzpatrick asked if staff would be bringing forth a Park Naming Policy. Director Hylton stated that the current Park Naming Policy will be revised and brought back to the Commission at a later date. The Commission took a vote on possible names to forward to City Council. The names voted on included Mountain Vista Park, Vista Pointe Park, Seeley Park, Larry Allen Park, Cahuilla Village Park, Sinsimnis Park, Pioneer Park, and Ahwalem Park. Pioneer Park ranked first and Cahuilla Village Park ranked second. Motion - It was moved by Commissioners Quill/Fitzpatrick to recommend the names "Pioneer Park" as the first choice and "Cahuilla Village Park" as the second choice name for the Centre Pointe Development Park with the suggestion to include a name plaque. Motion carried unanimously. Commissioner Fitzpatrick stated that the Historical Society's research was very important in the Commissions decision. 3. Consideration of the 2008-2009 Community Services Marketing Plan. Director Hylton presented the staff report. Commissioner Darroch asked if all residents get the "La Quinta Sun." Director Hylton stated the "La Quinta Sun" is inserted into the "Desert Sun" and distributed at different locations. Commissioner Fitzpatrick stated she was impressed with the household level of information. She asked if the promotional items (page 24) could be tied into Healthy Family/Kids in the future. Director Hylton stated that some promotional items will have California Children's Outdoor Bill of Rights information. Commissioner Fitzpatrick noted that on page 27 the City does a good job on maintenance, however facilities are unstaffed. Suggested posting signs in facilities with contact information for people who have concerns about facilities. Community Services Commission Minutes September 8, 2008 -4- Commissioner Quill suggested having a sign in each park saying "If you see a problem here at this park, call ....... Commissioner Fitzpatrick suggested putting brochures at the Automobile Club office and seasonal rental offices. Commissioner Quill stated that the Marketing Plan was well done. She noted that most of the City's promotions are done by reading or on the web. She suggested promoting on Spanish and English radio and television, maybe Eye on the Desert. Commissioner Quill stated that the City can buy 6x3 banners for $110 and she would like to see them for some events. Commissioner Brodsky stated that staff did a marvelous job on the Marketing Plan. He asked about the Friends of the Senior Center membership card for $5. Director Hylton stated that the Friends of the Senior Center is a non profit group and one of its fundraising strategies is to have a member card to their organization. Commissioner Gassman stated that the Marketing Plan was a wonderful report. The City of La Quinta is the only City that provides excursions. On occasion, the excursions have been cancelled because there were an insufficient number of people. She suggested interviewing people who have gone on the excursions for input and suggestions. Chairperson Leidner asked about the cancellation rates on page 28. Director Hylton stated that staff needs to work on over programming in certain areas. Chairperson Leidner stated that the Marketing Plan was very aggressive and comprehensive. Motion — It was moved by Commissioners Fitzpatrick/Brodsky to approve the 2008-2009 Community Services Marketing Plan with suggestions. Motion carried unanimously. 4. Consideration of a Sand Volleyball Court Location. Mr. Howlett presented the staff report. Commissioner Brodsky stated this was a terrific idea. He asked if replacing sand was expensive. Mr. Howlett stated that the primary purpose of the Seasons Retention Basin is to retain water and the approximate cost for sand and labor is $10, 000. Community Services Commission Minutes September 8, 2008 _5_ Commissioner Fitzpatrick suggested a soils test be done before the project is bid. She stated that if the court is built in a retention basin, the Public Works Department will need to recalculate what that 100-year storm basin in now holding. Commissioner Fitzpatrick suggested the Adams Park location. Commissioner Quill asked if the City has a grass volleyball court. She suggested staff look into putting a grass volleyball court at Seasons Retention Basin. Commissioner Darroch stated that Adams Park would be more utilized than Seasons Retention Basin. Commissioner Fitzpatrick asked how the volleyball would be programmed. Director Hylton stated that the programming has not been determined at this time. Commissioner Gassman stated the volleyball court is a great idea. She likes Seasons Retention Basin best because there is room for expansion. The Seasons Retention Basin would enable to City to have a grass volleyball court nearby. Chairperson Leidner stated he looked at both locations and Adams Park seems like a better location. He asked what maintenance would need to be done to the sand to keep it in a playing condition. Mr. Howlett stated the sand would be raked weekly. There will be a quick coupler installed next to the court to wet down the sand for cooling and compaction. Motion — It was moved by Commissioners Fitzpatrick/Gassman to recommend to City Council to consider the Sand Volleyball Court be located at Adams Park. Motion carried unanimously. CORRESPONDENCE AND WRITTEN MATERIALS 1. Community Services Department Report for July 2008 Commissioner Quill stated the Terra Cotta Warriors excursion is missing on September 30, 2008. Commissioner Brodsky stated he has attended the Georgia O'Keefe exhibit in San Diego and was very disappointed. Commissioner Gassman stated that Kathy Dunham will be dressing as Georgia O'Keefe and doing a presentation. Commissioner Quill asked if there were any park updates. Mr. Howlett stated the Bronze Relief Map at the Cove Oasis Trailhead was stolen. Four sections of the fence at the Fred Wolff Nature Preserve at Calle Chillon were wiped out by a vehicle. Two brass backflows connectors were taken from La Quinta Park. Commissioner Fitzpatrick asked if cages could be installed around the backflows for Community Services Commission Minutes September 8, 2008 -s- security. Mr. Howlett stated that CVWD owns the backflows, which affects the City's water flow. Commissioner Quill asked when the hiking signs would be installed. Director Hylton stated that staff is in the process of ordering them and getting an encroachment permit from CVWD. They should be installed by Trails Day. 2. Calendar of Monthly Events Commissioner Quill asked about the First Friday at the Museum. Director Hylton stated the event was held inside with approximately 20 people in attendance. The Boys & Girls Club Drum Line performed. Commissioner Quill asked why the Senior Center and the Museum both have events on the First Friday's. Director Hylton stated that there is a different market for each event and the Senior Center events are later in the evening. Commissioner Quill asked what the Hidden Historic Sites on October 14, 2008 is. Director Hylton stated this event is being coordinated by the Historic Society and will forward information. Commissioner Quill asked who will be leading the kids on the walk on October 18, 2008. Director Hylton stated the Stewards are handling the education on the hikes. COMMISSIONER ITEMS 1. Reports from Commissioners Regarding Meetings Attended. Commissioner Gassman attended the Open Air Cinema for March of the Penquins and Ratatouille and the First Friday at the Museum. Commissioner Gassman recommends attendance at the First Friday program and stated that the October First Friday will be hosted by Mimi's Cafe. The Museum has a new exhibit coming up "The Last Stand" which will be a $7.00 charge for adults and children are free. Commissioner Brodsky, Commissioner Chairperson Leidner attended the Boys Center. Fitzpatrick, Commissioner Biegel, and and Girls Club luncheon at the Senior Commissioner Gassman attended the National Night Out. Director Hylton stated that the event is for drug prevention awareness sponsored by Target. Commissioner Quill asked if the City Council had made any decision on a fireworks event. Director Hylton stated that the City Council would like the Commission to Community Services Commission Minutes September 8, 2008 -7- suggest alternatives for the fireworks show the Commission next month. OPEN DISCUSSION That report will be brought back to Commissioner Quill shared Trails Alliance Maps with the Commissioners. ADJOURNMENT It was moved by Commissioners Brodsky/Gassman to adjourn the Community Services Commission meeting at 6:54 p.m. Motion carried unanimously. NEXT MEETING INFORMATION: A Special Meeting of the Community Services Commission to be held on October 4, 2008 commencing at 9:00 a.m. at the south entrance to La Quinta City Hall, 78-495 Calle Tampico, La Quinta, CA 92253. Sub mitted by: Guereque Community Services Senior Secretary