Juicebox Interactivejuicebox
I N T E R A C T I V E
City of La Quinta
WEBSITE PROPOSAL
Let's get acquainted
We are thrilled to present a proposal to the city of La Quinta for the creation of a cutting -edge,
state-of-the-art website.
We're excited to introduce ourselves to you and give you a feel for our capabilities, experience
and methodology. Our team is comprised of industry veterans who have an extensive amount of
experience working with organizations that are comparable in size to yours with each person on
our team averaging over twelve years of website and branding work experience.
To minimize our page count and keep within your page limit, we're referencing responses to
some items here:
• Section 6 (subcontracting) - we will not be subcontracting any part of this work.
• Section 7 (litigation, etc.) - we have no current civil or criminal litigation or investigations.
• Section 8 (insurance) -we will meet all insurance coverage requirements.
• Section 10 (addenda) - no addenda were issued so we have not included that form.
As a firm, we're passionate about creating great design and known for coupling that with sophis-
ticated technology that is easy to use. We don't do template design work. Everything is custom
and each design is refined until it is pixel perfect. .
Our primary office is located in Des Moines. The person who will serve as your project manager
lives in Los Angeles. Work for this project would be done by team members that live in Des
Moines, California and other remote locations. This proposal is valid for at least 120 days. All
Juiceboxers who would work on this projct are free from any conflict of interest.
Looking toward a great future together,
oaz
Dale Bentlage
Chief Strategist
I__I
1011 N. Ankeny Blvd. #1285
Ankeny. IA 50021
Direct: (515) 401-7891 daleb@juiceboxint.com
Office: (515) 244-6633 juiceboxinteractive.com
z
What's inside the box?
Get the juicy details on our background and success.
OOur team averages 12 years of experience and has OUR EXPERTISE
.. worked with 350+ clients. Websites
• Branding
QWe host 800+ sites that receive 9+ million views per Animations
month. Uptime from 2013-2024 exceeds 99.99%. Messaging + strategy
ePeople like working here; 80% of our team joined us Marketing campaigns
after being referred by an employee or client. Mobile apps
• Website accessibility
Our work has earned 70+ awards, including 3 national Social media
and 4 regional awards.
TALENT GUIDED BY VALUES
Founded in 2013, we are
headquartered in Des Moines,
Iowa. One-third of our team
works in Des Moines, while
everyone else works remotely.
Privately held, employee -owned,
with no debt, we've grown
1,500%+ in the past 11 years
while serving served 350+ clients
in 36 states.
LEGAL ORGANIZATION
We were organized in Iowa on March 4, 2013 as an LLC. Our tax ID is 46-2160011. We are
wholly owned and not a part of any other organization.
3
Meet the 'boxers
Meet the Juicebox dream team who will be working on your project— a dynamic blend of artis-
tic ingenuity, technical finesse, and organizational prowess, all driven by the power of creativity.
Boasting an average of twelve years of experience, your dedicated project team possesses the
exceptional skills needed to transform your vision into a remarkable reality. With a track record
of over 350 successful projects, we're renowned for being both fun -loving and easy to work
with. Our utmost priority is to genuinely comprehend and surpass your wildest expectations,
leaving you utterly thrilled with the outcome.
T
� - r
Dale Bentlage
Chief Strategist + Principal
Meet Dale, a digital marketing maven and Juicebox co-founder who has
spent the past two decades helping organizations thrive online. With
20+ years of experience, it's no surprise that Dale has been sought
after by over 300 clients for his expertise in marketing, digital strategy,
branding, and business growth. He's worked with clients in various
sectors, including education (higher ed + K-12), private sector, nonprofit,
government,and the private sector.
Kiera McGregor
Project manager
Meet Kiera, the project manager who has mastered the art of keeping
the show running smoothly. With a background in theater and mass
communication, Kiera is no stranger to handling surprises in stride. As
a seasoned actor and stage manager, she knows how to roll with the
punches and ensure that everything goes off without a hitch. If you ever
find yourself at a dinner theater and spot Kiera and need a little inside
scoop on who the killer is - she just might have the clues you need.
Maggie Bland
Senior Designer
Maggie is always up for a challenge and eager to learn. She's worked in
both print and web worlds and has utilized her talents on a wide array
of projects, from brand identities to websites to children's coloring books.
Her work has won numerous awards at state and national levels, but her
favorite design award so far earned her face a feature in a Nancy Drew
video game!
4R%
Andy Burchardt
Senior Designer
Meet Andy, a fabulous creative with techie twist! Starting with
Mechanical Engineering at the University of Wisconsin -Platteville,
he ditched the calc grind for the allure of design. With a unique
combination of agency and private sector experience, he's adept at
building brands and their digital presence from the ground up and
working at a fast pace to keep things on track. Away from Juicebox,
catch him geeking out over space or draining threes from deep on the
basketball court.
Justin Cook
Back -end Development Team Lead
With over a decade of experience under his belt, Justin has conquered
countless challenges in the education sector —and beyond. He's led the
charge on 150+ projects, ranging from sleek websites to cutting -edge
applications and intranets. But Justin's talents don't stop at tech. When
he's not coding or strategizing, you'll find him in the kitchen, whipping
up culinary masterpieces.
Brandon Stack
Senior Front-end Developer
Brandon is all about crafting user experiences that are not only visually
stunning but also intuitive for everyone. With a background in graphic
design, he brings a unique eye for detail to his development work, making
him an even better developer. Over nearly ten years, he's collaborated
.V
with a diverse range of clients, from top -tier universities to Fortune 500
giants. Brandon thrives on tackling tough challenges in the digital world.
People we've worked with
Our firm is comprised of people who have a lot of experience creating websites for private
sectory, professional services, government institutions and nonprofits. To understand what
we've done, here's a snapshot of a few clients. We'd be delighted to add you to our list! We do
not currently have any government clients in California.
Government
• City of Des Moines
• City of Johns Creek
• City of Champaign
• The 712 Initiative (regional economic dev.)
• City of Foley (Foley Sports Tourism)
• Pocahontas County (Economic Develop-
ment + County)
• County of Kauai
• South Carolina National Heritage Corridor
• City of Johnston (Johnston Town Center)
• Iowa Secretary of State
• Decatur Park District
• Holland Parks & Rec
• Governor's Office of Economic Development
(Utah)
• Governor's Office of Workforce Innovation
(Nevada)
• Kent County
• Upper Shore Regional Council
• Treasurer of the State of Iowa
• Basin Recreation
• City of Tualatin
• Tualatin Police Department
• City of Westland
Libraries
• Johnson City Public Library
• Swampscott Public Library
• Westland Public Library
• Tualatin Public Library
• Champaign Public Library
Higher education
• Texas A&M University
• University of Texas (Blanton Art Museum)
• University of Connecticut
• Iowa State University
• University of Missouri
• Tyler Junior College
• Community College of Vermont
• Richland Community College
• Oklahoma Panhandle State University
• Sampson Community College
• York County Community College
• Luna Community College
• Ministry Resource Center at Milligan Univer-
sity
• University of Montevallo
• Rogers State University
• North Dakota State College of Science
• Cape Cod University
• Arkansas State University Mid -South
School districts
• Des Moines Public Schools
• Waukee Community School District
• Ankeny Community Schools
• Johnston Community School District
• Urbandale Community Schools
• Ames Community Schools
• Cedar Rapids Community Schools
• College Community Schools
• Laveen Elementary School District
• Iowa AEA system
• Liberty Elementary School District
References
City of Tualatin Johnson City Public Library
Heidi Stanley, Creative Communications & Market- Hannah Kiger, Marketing Coordinator
ing Program Manager 100 West Millard Street, Johnson City, TN 37604
hstanley@tualatin.gov 1 (503) 691-3016 hannah.kiger@jcpl.org 1 (423) 434-4450
Megan George, Deputy City Manager
mgeorge@tualatin.gov 1 (503) 691-3065
City of Tualatin, OR 97062
500 employees
2024-present
We're currently working on a new site for the city.
City of Johns Creek
Jennifer Chapman, Senior Communications Man-
ager
City of Johns Creek, GA 30097
Jennifer.Chapman@johnscreekga.gov 1 (678) 512-3309
1,000 employees
2023-present
Web design and development
Westland Public Libraray
Dan Wetterstrom, Head of Technology
dan.wetterstrom@westlandlibrary.org 1 (734) 326-6123
x2834
612 Central City Parkway, Westland, MI 48185
70 employees
2022-present
Rebranding, print materials, web design and development
Blanton Museum of Art, The
University of Texas at Austin
Carlotta Stankiewicz (stun-KEV-itch), Director of
Marketing & Communications
lottacarll@gmail.com 1 (512) 791-8310
Carlotta recently left The Blanton so we've listed her personal contact
information.
20,000 employees
2022-present
Web design and development
40 employees
2021-present
Web design and development
York County Community College
Stacy B. Chilicki, Director of Marketing & Public
Relations
112 College Drive, Wells, ME 04090
SChilicki@yccc.edu 1 (207)216-4312
500 employees
2020-present
Web design and development
County of Kauai
Sandy Kaauwai, Economic Development Specialist
IV/Film Commissioner
4444 Rice St. Suite 200, Lihue, HI 96766
skaauwai@kauai.gov 1 (808) 241-4953
400 employees
2021-present
Web design and development, branding
Texas A&M University
Hailey Yamada, Web & Information Designer
400 Bizzell St., College Station, TX 77843
haileyy@tamu.edu 1 (979) 862-3396
20,000 employees
2020-present
Web design and development
Swampscott Public Library
Jonathan Nichols, Library Director
61 Burrill Street, Swampscott, MA 01907
(781) 596-8867
1,000 employees
2023-present
Web design and development
7
Project work
We'll start by completing all of these items.
Discovery, planning + design
Discovery
We'll complete a thorough discovery process as a part of creating the new website.
• Audit content — We'll start with a careful analysis of your existing website content to determine
how well it is performing. This includes a deep dive into your website analytics and comparing
your site's performance with your peers.
• Identify user personas — A persona is a detailed portrait of each audience type. To be successful,
we'll need to nail down your audiences and tap your insights as we identify unique attributes for
each persona. Each persona will be accounted for as we craft content around their interests.
• Interview focus groups — As needed, we'll facilitate meetings with various focus groups or
individuals to gain insights from their perspective.
• Conduct on online survey — If you would like for us to survey key audiences (e.g. staff, students,
parents, community) we'll conduct an online survey collecting insights about their needs and
interests. We'll summarize findings for you and share specific respondent data with your team.
• Map your user journey — We'll map out the engagement journey of each of your audiences.
• Deep analytics review — Our team will pore through your analytics and site metrics to determine
traffic patterns, keyword search phrases and content people are looking for.
Discovery findings report
Following the completion of our discovery process, we will will deliver a comprehensive Discovery
Findings Report. This document allows you to make sure we're in sync and will serve as a roadmap
for the project, summarizing key insights gathered from stakeholder meetings, workshops, and any
research conducted during the discovery phase.
The report will include:
• Summary of meetings: A recap of conversations with stakeholders, highlighting recurring
themes, unique perspectives, and valuable feedback.
• Key learnings: Insights gained from interviews, surveys, and data analysis, providing a clear
picture of current challenges and opportunities.
• Goals + objectives: A detailed outline of the project's primary goals and key objectives, ensuring
alignment with your organization's mission and strategic vision.
• Stakeholder observations + priorities: An overview of priorities from various stakeholder groups,
helping to identify common ground and areas where needs may differ. These will be organized by
level of importance to guide the project's focus.
Information architecture
After a thorough review of your existing content, we'll provide recommendations about the best way to
organize it. The objective is to create an effortless, intuitive experience for each of your user personas.
Sitemap
We'll prepare a sitemap of your site's content to ensure it will be both logically organized and intuitive
for website visitors.
Wireframe concepts
We'll provide two or three different homepage wireframe concepts. You'll pick one wireframe that best
represents you and then we'll design the site's mockups.
Moodboard
To make sure that we're in sync, our team will share a moodboard with various design elements for
you to provide quick, initial feedback early in the design process.
Custom site design
A website that stands out in a crowd - that's what we deliver. Our team of designers will craft a range
of custom -designed page layouts, tailored to your unique needs. But the customization doesn't stop
there - we'll also design a diverse set of content blocks that can be used in any combination to create
a virtually endless array of layout possibilities. With our focus on incorporating your existing brand
elements and our commitment to unlimited revisions, you can trust that the final result will be a
cohesive, visually stunning website that truly represents your brand. Say goodbye to the limitations of
pre -made templates and hello to pure design bliss.
Unique page layouts
• Home page
• Interior layout (with side navigation)
• Full -width page layout (without side nav)
• News/blog landing
• News/blog article detail
• Events
• Staff directory
• Site alert
• Search results
• Board agenda + minutes
• Board policies
• Photo gallery
• Form design (with a variety of field types)
Content blocks
• 1 column block
• 2-column block
• 3-column block
• Slideshow block
• Podcast block
• Gallery block
• Timeline block
• Social media block
• Testimonial block
• Factoid block
• Staff contacts
• Accordion/FAQ block
• 3-column photo block
• Video block
• News section (showing multiple stories)
Home page irresistibility
We've budgeted time to create some great home page sizzle that's interesting and engaging. We've
already got some nifty ideas we could share if we meet!
Web style guide
As a part of creating the website, we'll establish a variety of design styles, such as six different styles
for headings, bulleted lists, one or two button styles, a pull quote style, table and so forth. To ensure
your site's visual consistency, content editors can only use styling elements from your digital style
guide.
Stock photography
Whenever possible, we'll make use of any high -quality photos you share with us. To augment your
existing library, we'll include unlimited stock imagery as a part of the project at no extra cost.
Technology
Responsive website
The website will be responsive, meaning the layout will adapt to various screen sizes automatically. We'll
build the site to adjust to four different devices including desktops, laptops, tablets and smartphones.
Accessibility compliance
Your website will be fully compliant to level AA web accessibility standards. We'll train your staff on
how to maintain compliance as they update content. Here's a guarantee you won't find anywhere else:
we'll ensure your new website will meet current accessibility standards for life (or we'll fix it for free!).
Browser support
We do comprehensive testing for all popular browsers (e.g. Chrome, Safari, Mozilla, Edge, Internet
Explorer) and their recent versions (released within the past four years) for Windows -based, MAC
OS and Chrome devices. Further, we do testing of mobile devices (tablets and smartphones) for both
iPad/iPhone as well as Android -based devices.
Google Analytics + Google Search Console
We'll integrate the website with Google's powerful traffic analytics tools — Google Analytics and
Google Search Console. Both tools work together, making it a breeze to measure information about
search patterns and website visitors. It's easy to track a variety of information, including search
phrases, search display rankings, traffic sources, on -site visitor navigation patterns and a plethora of
other features offered by these two powerful platforms.
Social media sharing
The website will include the ability for site visitors to share content (e.g., Facebook, X, Instagram,
email, etc.). We'll include this ability on a variety of pages on the site.
Modules
Events system
The website will have a robust events system custom -designed for your unique needs. You will be able
to manage events. Each event can have a variety of information including event name, date(s), start/
end time, photo(s), and any other information about the event. Site visitors can find events by viewing
a list, filtering by certain variables, clicking on a calendar grid, or doing a text search. Once an event
has taken place, it will be removed from the calendar automatically. You can republish the event at a
future date by updating information about the event. Website visitors will be able to save an event to
their calendar (e.g., Google, Apple, Outlook, etc.).
Staff directory
We will provide a searchable staff directory for website visitors. Visitors can search for staff or filter by
department or job title. Each bio can have contact information (e.g. name, email, phone number, de-
partment, job title) and a photo. Easily bulk import staff member data using a spreadsheet (XLS, CSV)
and it's a breeze to do a bulk photo import. You can manage individual staff members via WordPress.
We'll take care of the initial import.
News/blog
We'll create a news/blog engine for the website, allowing you to share news and updates, articles, and
fun stories about the community.
Announcements
If abbreviated announcements in lieu of longer articles are more your style, we'll create a system to
display announcements.
Alert messages
Our platform allows you to easily insert an alert into the website (e.g. cancellation, delay or upcoming
holiday). You can display multiple alert messages simultaneously.
Search
Your new site features a powerful and effective search. In addition to website content, the site search
will also display results for documents (e.g., PDF, Word, PowerPoint documents). In addition to a
sitewide search, there will be a variety of other micro search tools allowing visitors to search specific
sections (e.g., news, events, staff directory, etc.).
Integrated video
It's a snap to embed YouTube or Vimeo video content into the site. Just paste any YouTube or Vimeo
URL into any page and WordPress automatically grabs the video and embeds the video player onto
that page. The video player is responsive to each site visitors' screen sites. If you need a custom video
player, we can integrate one for an additional cost.
Photo gallery
We will create a custom photo gallery component to display images on your website.
Board agendas + minutes
You can display a list of upcoming board meetings on the website. Each meeting can have an associated
agenda. Meetings that have taken place can have minutes associated with them.
Policies
We make it easy for you to display policies on your site. Our system allows policies to be organized
into sections. Each policy section can have subpages associated with it (or you can choose to upload a
PDF of the text for each section. A text search tool makes it a breeze for people to find the right policy.
Factoids
Database of community facts (e.g. performance metrics) that can be included on various pages.
Form creation system
You will have a sophisticated and intuitive system to create forms with 30+ different fields to choose
(e.g. fill in the blank, drop down, phone number, etc.). Completed submissions are stored in a database
to review or export. After a person submits a form, you can send email notifications to one or more
email addresses. Advanced features such as the ability to save progress and multi -page forms are
available at an additional cost. The forms system supports workflow routing of submissions. We'll
create the first form for you.
Content sharing (COPE)
With our content sharing tool, we've made it easy for you to share content (including news items,
page content, alerts, directory, and events) across all of the sites in your network. This allows you
to store and manage frequently used content on one site, automatically sharing it across any or all
websites (i.e. COPE referes to create once publish everywhere).
Accordion
We'll create an accordion (a.k.a., FAQ, expand/collapse content area) element that can be added to
any page of any of your sites.
12
Interactive about us page
Create an interactive about us page that will use movement, images and text to give guests an interest-
ing overview about you.
CMS features
Media library
WordPress offers a robust media library for site content. It accepts all types of media including images,
videos and documents (e.g. PDF, Word, Excel, PowerPoint, etc.). While the media library supports tens of
thousands of items, it's easy to keep it organized by organizing them into folders or tagging items in the
library along. The media library can accept files of any size.
Create unlimited pages
One of the tremendous benefits of WordPress is you can create an unlimited number of pages and even
better, there are no licensing costs for pages! Create as much content as you would like because there
is no additional cost whether your site(s) have 50 pages or 20,000! As a part of the site build process,
we'll populate 20 initial pages of content for the site. We assume you'll be doing all of the copywriting
for these pages and our role will be to place the text, stylize the pages, find images and crop them and
make sure those pages meet all web accessibility standards. After those first 20, you can create as
many pages as you would like on your own or, if your time is limited, pay us per page if you want our
creative team to create the pages for you.
Retina/4K display ready
Visitors with high -resolution monitors (i.e. retina/4K) will have an incredible experience on your site.
We'll automatically detect when a visitor is using a retina/4K monitor and display high -resolution
images that are exceptionally crisp, bringing your website to life.
Search engine optimization (SEO) framework + planning
We design sites to be search engine friendly. That means we'll design your site with the technical
nuances necessary to give you an SEO lift. We'll also install tools making it easy to manage and assess
the SEO results for each page. Also, we'll provide cursory guidance on SEO principles. While we
haven't included time to optimize the entire site, we can help with more thorough optimization for an
additional cost.
Content review reminders
You will be able to create a page review date for website content. Different web pages can have
different review date requirements (e.g. 365 days,180 days, etc.). For example, you might specify a
page of content needs to be reviewed each year. When it's time for that page to be reviewed an email
notification will be sent to the page owner so they can review and update the content.
N
Page expiration
Set expiration dates for content for a specific date so pages will become unpublished automatically.
Testing, training + migration
Beta site setup
Keep track of our progress with a project beta site. It allows you to preview the site and edit content at
a hidden URL as we're preparing for launch.
Training
Training is critical to the project's success. Our comprehensive training program is customized to your
unique needs. Typically, we conduct separate classes for power and less -experienced users. We have
included up to ten hours of training.
Site administration guide + training videos
We'll create a custom site administration guide that will be an invaluable reference as you manage
website content. Also, we'll also create a set of customized training videos specifically for your website.
Migration planning
We'll work together to establish a transition plan as we prepare to launch the new site.
Quality assurance + testing
We're not like most people when it comes to testing. We believe our work should be flawless. It's
not your responsibility to find errors and bugs. Our design, development and project management
teams do extensive testing making sure the site works perfectly. Even better, we're the only firm in
the industry including our Bug -Free Forever warranty; if there's a bug in your site, we'll fix it at no cost
whether it's the first week, first -year or sixth year!
Project management
Meetings + project management
You will have a dedicated manager for the duration of the project. That same project manager will
continue to be your primary point of contact after the site launches. Our proposal includes compre-
hensive project management and any necessary meetings. Throughout the project, you will provide
feedback and approval for various deliverables (wireframe, sitemap, content plan, design). We'll have
regular meetings and calls to collaborate at every stage, from design to development to launch.
Options
Add some sizzle if your budget allows.
Alternative language options
Implement automated translation — We'll implement AI -based (artificial intelligence) automatic lan-
guage translation tools such as Amazon Translate or Google Translate.
Manual language translation — If you prefer a manual translation (i.e. non -AI translation tool such as
Google or Amazon) we'll add the ability for you to add a native translation of the site.
Staff directory
We will provide a searchable staff directory for website visitors. Visitors can search for staff or filter
by department or job title. Each bio can have contact information (e.g. name, email, phone number,
department, job title) and a photo. For a nominal additional cost, we can add other features like more
data fields or the ability for staff to manage their own bios. Easily bulk import staff member data using
a spreadsheet (XLS, CSV) and it's a breeze to do a bulk photo import. You can manage individual staff
members via WordPress. We'll take care of the initial import.
Automatic staff directory sync
We'll tie your website to another of your other systems (e.g., Active Directory) to automatically keep
staff information and photos current.
Surveys
Create online surveys using your website. Survey results can easily be displayed using charts and
graphs making analysis and reporting a breeze.
User authentication (via LDAP/Active Directory, Google, SSO, etc.)
If you prefer to authenticate users with your existing systems, we offer many wants to integrate with
your environment. This includes integration via LDAP/Active Directory as well as Google account
credentials. We also support SSO in a variety of ways, including SAML.
Employee intranet (password -protected content)
We'll create a password -protected site for staff (or partners depending on your needs). The website
will have a variety of unique features and capabilities. It will follow the design standards of styles of the
public -facing site but have unique elements useful for an intranet. This provided cost assumes certain
requirements. If you need features like a specific calendar for staff, news feed and other features, it
could increase the cost of this item.
Content migration
As noted earlier, you can create an unlimited number of pages with WordPress at no extra cost
(because there are no page license fees). But, if you need a hand populating the site with content,
we're here to help. Our team will populate the site with content which includes placing text, cropping
images, stylizing text and making sure each page meets accessibility standards. Any content migration
is performed by our own US -based, native English speaking team members. We assume you will be
writing the page content. It may be possible to perform an automated import of your existing site
content, but we need to know more from you to understand if it is feasible. If we can automate the
cost, it could reduce the cost per page.
RFP system
We'll add a system to display open requests for proposals on the website. For each RFP, you'll be able
to include information about the RFP along with associated documents. Also, you can list expired bids
along with the awarded bidder. This item adds a component to the site, making it easier to manage
bids. Alternatively, if you are looking for a less expensive option, you can continue using a table layout
that wouldn't include any cost.
WordPress accessibility preview tool
We'll add our custom WordPress accessibility tool to ensure page content avoids all on -page accessi-
bility errors (e.g. using descriptive alt text for images, ensures headings are in sequential order, con-
firms descriptive headings are used for tables). It's a great tool for your team to identify accessibility
errors as they edit pages.
Website accessibility scanning + remediation
We'll add our sitewide website accessibility tool to scan your website, monitor and resolve any accessibility
issues for you. A member of our team will regularly perform accessibility audits and resolve any problems
on your website. If any issues are related to content entry (e.g., images without alt tags, uploading improper
PDF documents), we'll provide your team a report of our findings.
Enewsletter template + subscription
We'll design a custom e-newsletter template and place it into an enewsletter platform within Word -
Press or an external service like MailChimp.
Job listings module
Create a database to display listings for various open positions.
Apply online
Allows website visitors to apply online for open positions.
� cs
Online registration
Our forms engine tool has the ability to create a variety of forms that can be used for registration.
Depending on whether you intend to collect registration fees via the website, we would recommend the
best option. After we've had the opportunity to talk in greater detail, we can determine which option
would work best.
Travel
If you'd like to do discovery in person, we're happy to make the trip to your location. We'll invoice you
travel expenses at cost.
Create social media post templates
We'll create a variety of social media post templates to be used for specific messages (e.g., news,
upcoming event, points of pride, featured board members, etc.).
Resource library
We'll create a searchable resource library for the website. You'll be able to include various items in the
library (e.g., PDF documents, links to off -site items, pages, etc.). Site visitors will be able to search or
filter items in the resource library to display matching results. View an example at: https://www.arch.
tamu.edu/academics/resource-center/.
Parks + attractions database
We'll create a database of different parks and attractions. Each entity can be placed in multiple catego-
ries (e.g., lodging, hiking, guides/charter captains, boat launches, parks, history/museums, shopping,
dining, parks, museums, golf courses, seasonal activities, etc.). You will be able to manage a list of
categories. Each attraction's profile will include the attraction name, photo(s), address, email, phone,
website address, description, hours, offers, and link to their social media identities. Website visitors will
be able to browse or filter for different attractions based on the category. You will also be able to display
an icon and link to various social media presences for each attraction.
Travel guides/itineraries
Website visitors will be able to filter for different points of interest by selecting an itinerary or travel
guide and choosing different things to include in their itinerary.
Microsite system
We'll create a system so you can create new microsites. We'll also create the first site for you. We
assume the microsite's will follow a similar look and feel of the primary site.
Interactive map
We'll design and build an interactive map to show information on the website. The map will be cus-
tom -designed to match your brand. It will include visual styles that would be of interest to outdoor
adventurers (e.g., contour maps, shading based on types of landscape (e.g., trees, roads, trails, etc.).
We'll be able to utilize (i.e., import) layers from your ArcGIS files and display them on the site. This will
include showing things such as landmarks, maps and trails, and highlighting an area with a boundary
(e.g., a park). We will create custom icons for various features on the map (e.g., park, trail, hiking,
fishing, tennis, playground, etc.). The map can be easily modified (by you or us) to add new locations,
trails and areas.
Online payments
Website visitors will be able to make a payment to the city for services.
Request tracking
Site visitors will be able to submit requests on the site. Submitters will receive an email acknowledge-
ment of their request. City staff will be able to manage those requests on the site to ensure that they are
all completed.
Online event registration
Visitors can easily register for events directly on the website. You can set a maximum number of
registrations for each event to manage capacity. Need a custom registration form? No problem —you
can create one effortlessly to collect the exact information you need. You can send reminder messages
to people who have signed up for events.
Facility registration
Visitors can browse and manage a list of available locations (e.g., meeting rooms, event spaces) and
reserve them directly through the website. The system allows for easy scheduling, ensuring seamless
facility management. An administrator will be able to approve registrations.
Third -party integration
For this project, we anticipate integrating with third -party systems either by linking to them from your
new website or embedding their content using an iFrame. If more advanced integration is needed —such
as connecting via an API —we're happy to handle that as well. The time and cost for API integrations will
depend on their complexity. We can approach this work either on an hourly basis or provide a fixed -cost
quote once we've finalized the specifications with you.
Cost summary
Project work
Discovery, planning + design
Technology
Modules
CMS Features
Testing, training + migration
Project management
Cost
$52,750
Options
Cost
Google Translate
$1,000
Manual language translation
$3,300
Staff directory
$3,650
Automatic directory sync
$1,650
Surveys
$300
User authentication (via LDAP/Active Directory, Google, SSO, etc.)
$1,350
Employee portal/intranet
$5,000-$15,000
Content migration
$13/page
RFP system
$3,250
Social feed import
$900/feed
WordPress accessibility preview tool
$285/year
Website accessibility tool + remediation
$3,450/year
Enewsletter template + subscription
$1,450
Job listings module
$2,000
Apply online
$800
Online registration
TBD
Custom photography
TBD
Travel
$400/person +
travel expenses
Create social media post templates
$1,250
Resource library
$3,500
Parks + attractions database
$4,850
Travel guides/itineraries
$4,750
Microsite system
$8,500
Interactive map
$6,450
Online payments
$2,000
Request tracking
$4,500
Online event registration
$2,750
Facility registration
$2,800
Third -party integration
$135/hour
Post -launch options Cost
Hosting (monthly cost) $4,800/year
Maintenance + upgrades (We'll upgrade the version of Word Press and associated pluginsthot power all $650/year
of your site(s) at least three times each year)
Post- Iaunch support (After your new site launches, we'll provide unlimited technical support to keep the site $3,250/year
in tip-top shape!)
Helping you accomplish great things
We've worked with a variety of government clients across the country, providing a broad mix
of services to help them engage and delight the people they serve. Here's a snapshot of the
services we can provide your organization: (they are billed at a rate of $135/hour.
Web presence
Public -facing websites
Tourism websites
I ntranets
Branding
Logo design
Stationary & digital signatures o 0
Brochures &publications -O
Signage & wayfinding
Services
Mobile
Responsive websites
Mobile app
WORDS WE LOVE HEARING
Accessibility consulting
Custom applications
Microsites
0
Metrics & analysis
Website analytics
ADA compliance monitoring
Online surveys
Focus groups
Communications
Content development
Social media management
E-newsletters
"I really enjoyed working with this team on the design of my new college website. Thanks for a
great design and always responding quickly."
— Tracy Withrow, Director of Marketing and Public Relations at Richland Community College (Decatur, Illinois)
21
ATTACHMENT 2
INSURANCE REQUIREMENTS ACKNOWLEDGEMENT
Must be executed by proposer and submitted with the proposal
I, DA (name) hereby acknowledge and confirm that
c1'i1� �Jo (name of company) has reviewed
the City's indemnification and minimum insurance requirements as listed in Exhibits E and
F of the City's Agreement for Contract Services (Attachment 1); and declare that insurance
certificates and endorsements verifying compliance will be provided if an agreement is awarded.
I am I ' 1 r� ' ✓`Mv� of 07t, i,(�d`� lip
(Title) (Company)
Commercial General Liability (at least as broad as ISO CG 0001)
$1,000,000 (per occurrence); $2,000,000 (general aggregate)
Must include the following endorsements:
General Liability Additional Insured
General Liability Primary and Noncontributory
Commercial Auto Liability (at least as broad as ISO CA 0001)
$1,000,000 (per accident)
Personal Auto Declaration Page (if applicable)
Cyber Liability
$1,000,000 (per occurrence)
$2,000,000(general aggregate)
Worker's Compensation (per statutory requirements)
Must include the following endorsement:
Worker's Compensation Waiver of Subrogation
Worker's Compensation Declaration of Sole Proprietor (if applicable)
Gag
Page of 11
0
NON -COLLUSION AFFIDAVIT FORM
Must be executed by proposer and submitted with the proposal
ta Qa
- (,AUE IRNA -
ATTACHMENT 3
I, (Jc1 it, et46t (name) hereby declare as follows:
I am M tl'nA \�� of Iccbow
(Title) (Company)
the party making the foregoing proposal, that the proposal is not made in the interest of, or on behalf
of, any undisclosed person, partnership, company, association, organization, or corporation; that the
proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced
or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly
colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal,
or that anyone shall refrain from proposing; that the proposer has not in any manner, directly or
indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of
the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposal price,
or of that of any other proposer, or to secure any advantage against the public body awarding the
agreement of anyone interested in the proposed agreement; that all statements contained in the
proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her
proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative
hereto, or paid, and will not pay, any fee to any corporation, partnership, company, association,
organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham
proposal.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and
correct. ,/ /1
Proposer Signature:
Proposer Name:
Proposer Title. -
Company Name:
Address:
I ►' I A-41 A ,n n Pq �-+h J'/
,414 , �--
Page 10 of 11
v �
c7y-)Z-(
z 'OFs
Fit-
�W Q%LNhIW
CAIAWKNIA -
ATTACHMENT 4
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA
Must be executed by proposer and submitted with the proposal;
If no addenda has been issued, mark "N/A" under Addendum No. indicating
Not Applicable and sign
ADDENDUM NO.
SIGNATURE INDICATING RECEIPT
l
Page 11 of 11