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Revize LLC■ re%lize. The Government Website Experts A Website Proposal for The City of La Quinta, California Proposal Prepared by: Thomas J. Jean Thomas.Jean@revize.com Ph: 248-269-9263 x 8035 www.revize.com April 25, 2025 Proposal valid for 90 days �lP—w L ll_ i I !I SMALL BUSINESS ' r P..V.u,<uar• •..r 4�r ny,o R } z re!vize. The, ntWeb5,teExP,­ Table of Contents Table of Contents 2 Revize Clients! 3 Cover Letter 4 Firm Background, Qualifications, and Experience 6 References of California Government Agencies 8 Complete Pricing List 9 Optional Services 10 List of Complementary Services 11 Staffing and Project Organization 12 Timeline 13 Work Plan 14 Subcontracting Services 19 Disclosures 19 Acknowledgement of Insurance Requirement 19 Non -Collusion Affidavit 19 Acknowledgement of Addenda 19 revize. Tire Cc- --, :.r111 W&b%,te Ezc<"' Revize Clients! Clark County, NV . www.clarkcountynv.gov Des Moines, IA . www.dsm.city_ Eagle County, CO . www.eaglecounty.us Glencoe, IL . www.villageofglencoe.org Golden, CO . www.cityofgolden.gov Largo, FL . www.largo.com Myrtle Beach, SC . www.cityofmyrtlebeach.com Olympia, WA . www.olympiawa.gov Pasco County, FL . www.pascocountyfi.net St. Petersburg, FL www.stpete.org, Troy, MI . www.troymi.gov And Many More! revize. Cover Letter Dear City of La Quinta, Thank you for considering Revize as your web development partner. For nearly two decades, Revize has been a leader in providing high quality, government -compliant web solutions. Located in Troy, Michigan we have launched hundreds of government websites nationwide, including nearly 200 right here in Michigan, a myriad of industry awards and hundreds of satisfied clients stand as testament to the quality and value of our work. Visitors are drawn to websites that are appealing yet functional, user friendly with a plethora of services, and accessible on a wide range of devices. A Revize website will allow your residents and businesses to easily fill out and submit documents, review and pay bills and taxes, perform searches to answer frequently asked questions and perform a suite of other tasks that would otherwise require staff assistance. What's more, a Revize website will enable you to increase staff productivity and decrease costs by reducing off-line departmental operations. Some of our great clients in include: • City of Largo, FL largo.com - Award Winner • Eagle County, CO eaglecounty.us - Award Winner • City of St. Petersburg, FL stpete.org • City of Des Moines, IA dsm.city_ - Award Winner • City of San Carlos, CA cityofsancarlos.org - Award Winner "Revize Websites build engagement with your constituents." revize. Th- Eq:- We will work closely with you to design and develop a dynamic, functional and easy to navigate website that will perfectly fit your community. Then we empower you to control your digital presence with the industry's best administrative management applications. Revize training ensures that your team has the skills needed to expertly update and manage website content and delivery. Government clients select Revize because we can help them • Effectively engage residents. • Enhance their web presence and build an online communications center. • Empower non -technical web content editors and administrators to easily execute changes. • Implement a scalable solution that allows them to affordably grow their web presence for the long term. We have worked hard to establish a reputation for creating online community websites that engage, inform, and increase participation of your community. With our help, your community's website can serve your residents better, inspire them more, and get them actively involved in your government. Please contact me if you have any questions at all. Sincerely, Thomas J. Jean Program Manager Phone: 248-269-9263 x8035 Email: Thomas.Jean@revize.com revize. TI, (::. I, ,:Dui! .,�� le C:. r,,'.. Firm Background, Qualifications, and Experience Thank you for considering Revize Software Systems for your new website project. We understand the importance of this undertaking and know how motivated your government/community is to selecting the right vendor; one who will work with you through all the steps required to build the perfect website featuring a plethora of high quality online services that your constituents will want to use regularly. In more than two decades of working with government leaders, as well as through nationwide surveys, we have learned that the key to choosing a website vendor is finding the right balance between the total cost of the solution and the quality of the design, online apps and user functionality. In simpler terms, you need a solution that works for you and serves your constituents. About Us With approximately 3,000 government websites launched nationwide, Revize Software Systems is one of the industry's leading providers. We credit our rapid growth to our 20-year track record of building award -winning government websites and content management systems. When you work with Revize, you're notjust a client, you become part of the Revize family anwhd will receive the service and support you need and expect! We are among the most highly respected government website experts in the United States and we proudly stand by our work. Our Innovative Responsive Web Design (RWD) and Web Apps Revize has been a pioneer in implementing the latest trends in design by using Responsive Web Design (RWD). This technology ensures that site visitors have an optimal viewing experience — easy reading and navigation with a minimum of resizing, panning, and scrolling — across a wide range of devices, from desktop monitors to mobile phones. RWD provides flexible and fluid website layouts that adapt to almost any screen. When you implement a dynamic new website powered by Revize, you will not only get an outstanding look, layout and navigation, but you also receive 24/7 access to our Government Communication Center for residents, business and visitors. revize. Th- E.,: . Here you will find the communication tools you need such as: • Public Service Request App • Emergency Alerts • CalendarofEvents • Online Forms/Survey Tools • E-Notification Modules • E-Newsletter Applications • On -Line Payment Portal • Job Posting and Tracking Module • Facilities Reservations • Public Records Request Tracker • News Center with Face boo k/Twitter Integration Our Award -Winning Government CMS Revize is renowned as a leader in providing practical, high -value, easy to use content management software Government CMS. This simple -to -use yet powerful solution enables clients to manage their online presence with high functionality and style. With applications such as an online document center, public service request app, public records request tracker, agendas and minutes, frequently asked questions and more, Revize ensures that our clients have the tools they need to make information and services available for website users at the click of a mouse. Quick Deployment, Personalized Training and Support Revize addresses time concerns by completing websites in considerably less time than our competitors. And because our software is so easy to use, we are also able to effectively train our clients in less than half the time it takes our competitors. Our training program is customized based on each client's needs, and we provide hands on training the way you want it - either onsite or off site through web conferencing tools. We pride ourselves on the skills of our support staff, who are responsive, knowledgeable and helpful. Our online support portal is available 24/7/365 for issue tracking and management. We also provide phone and email support during regular business hours. Did you know? Our technical support staff are trained developers. When you call for tech support, you'll be speaking to staff with direct knowledge of development! revize. i I,.::: c, _n :oenl We6s-[e En P•c,r., References of California Government Agencies Arcadia, CA . www.arcadiaca.gov • Bishop, CA www.cityofbishop.ca.gov Buena Park, CA . www.buenapark.com Hollister, CA . www.hollister.ca.gov Huntington Beach, CA . www.huntingtonbeachca.gov Pacific Grove, CA . www.cityofpacificgrove.org Rancho Mirage, CA . www.ranchomirageca.gov Redding, CA . www.cityofredding_gov Redondo Beach, CA . www.redondo.org San Carlos, CA . www.cityofsancarlos.org • San Dimas, CA . www.sandimasca.gov • San Marino, CA . www.sanmarinoca.gov Williams, CA . www.cityofwilliams.org And Many More! revize. Complete Pricing List Project Cost Total Phase 1: Kickoff Meeting and Discovery/Project Planning $2,500.00 Phase 2: Design Mockups/Wireframes $9,500.00 One concept, unlimited rounds of changes for each of the following - home page, inner page Phase 3 & 4: HTML Development & Revize CMS Integration $15,600.00 Phase 5: QA Testing & Custom Development $4,800.00 Phase 6: Sitemap Development Content Migration $9,700.00 Site map development and migration according to new sitemap including spell checking and style corrections - Up to 1,000 webpages and 1,000 documents Phase 7 & 8: Revize CMS Content Editor Training & Go Live Total Project Cost Annual Fee Annual Tech Support, Revize CMS License and Hosting Fee: $2,900.00 $45,000.00 Total $9,700.00 Unlimited tech support, Unlimited CMS users, up to 100GB website storage, 30OGB monthly bandwidth Al ChatBot $4,900.00 Up to 10,000 monthly queries. Unlimited trained pages/documents. Backend dashboard access with Client ability to manually retrain pages. Weekly automatic retraining on content. Includes built in analytics. Ability to train external websites revize. Optional Services Additional Features/Services Total Annual WCAG Scan and Remediation Service (Annual Fee): $2,400.00 Includes up to 2 scans per year with up to 10 remediation hours included Revize Email Newsletter (Annual Fee) $2,900.00 Up to 50,000 email sends per month Mobile App (Year 1 Cost) $6,500.00 $2,500 Annual Fee Starting Year 2 Logo Design $5,500.00 Includes 3 concepts. Client picks one for up to 3 rounds of revisions revue. List of Complementary Services The Following Applications & Features will be integrated into Your Website: In addition to the Government Content Management System that enables non -technical staff to easily and quickly create/update content in the newweb site, Revize provides a suite of applications and features specifically designed for municipalities. All of those apps and features are fully described in the following section. The applications and features are grouped into five categories: Citizen's Communication Center Apps • Notification Center with Text/Email Alerts • Bid Posting • Document Center • E-Notify with Text/Email Alert • FAQs • Job Posting • Multi -use Business Directory • News Center with Face boo k/Twitter Integration • Online Forms • Photo Gallery • Quick Link Buttons • Revize Web Calendar • "Share This" Social Media Flyout App • Language Translator Citizen's Engagement Center Apps • Citizen Connect (Community Blog) • Citizen Request Center with Captcha • Curated "Smart" Search • Online Interactive Forms with Bookables (Public Records Request App) • Online Bill Pay • Public Service Request System • RSS Feed Staff Productivity Apps • Agenda Posting Center • Job Posting App • Image Manager • iCal Integration • Intranet • Link Checker • Menu Manager • Online Form Builder • Staff Directory • Website Content Archiving • Website Content Scheduling Site Administration and Security Features • Audit Trail • Auto Site Map Generator • History Log • URL Redirect Setup • Roles and Permission -based Security Mode • Secure Site Gateway • Unique Login/Password for each Content Editor • Web Statistics and Analytics • Workflows by Department Mobile Device and Accessibility Features • Font Size Adjustment • Alt -Tags • Responsive Website Design (RWD) revize. Thi Cc_- ,i :.eijt Websde Expert& Staffing and Project Organization Revize understands the importance of having a talented and experienced staff. We are proud of our well -respected team of top notch experts in the field of government website design, development, analysis, content management, training and support. From the first creative concepts through to the design phases, and from site launch to training of personnel and continued support of your website project, we have the right group of seasoned professionals to work with you through the website process and beyond. We are pleased to introduce them: . Thomas Jean: Program Manager . Alison Bieber: Project Manager . Alex Parent: Creative Arts Director/Web Designer . SamirAlley: Project Delivery Manager . Denise Brazier: Revize CMS Trainer • Jamie Phy: Revize CMS Integrator/Backend Developer . Richard Opiniano: HTML Developer • Joseph Nagrant: • Derek Ortiz: . Akshaya Ray: . Many More! VP Sales/Marketing Chief Technology Officer Chief Cloud Architect revize. Th- Ooa_n :rent Webute Experts Timeline Phase Phase 1: Initial Meeting, Communication Strategy, SOW Duration 1 Week Phase 2: Discovery & Design 6 Weeks Phase 3: HTML Template Development 2-4 Weeks Phase 4: CMS Integration & Module Setup 5-6 Weeks Phase 5: Custom Development & Quality Assurance Testing (Ongoing) 3 Weeks (Overlaps with Remaining Phases) Phase 6: Sitemap Development / Content Migration 5-6 Weeks Phase 7: Content Editor and Web Administrator Training on your new website, final content changes and Go Live preparation 1-3 Weeks Phase 8: Go Live 1 Week Go -Live (Average) 21-27 Weeks Did you know? The project planning process is designed to fit your needs. We will adapt our timeline if your schedule requires. revize. Th- E.,: . Work Plan Phase 1: Kickoff Meeting and Discovery (project planning/analysis) Revize: • Revize will conduct an in -person or virtual kickoff meeting with the client. (Sample schedule to be provided by Revize.). • Sample sitemap provided by Revize and site mapping process overview • Optional online survey creation and launch. Results will be analyzed and reported. • Optional Resident Usability Testing (current website) • Optional Heatmapping (current website) • After meeting, Revize will provide a detailed project plan that assesses key findings and details. • Revize will facilitate a follow-up meeting to review project plan and custom functionality needs via web/phone conference What will be expected from the Client?: • Before kickoff meeting client is required to register in Revize project portal, complete design questionnaire, upload at least 20 preliminary photos, and provide Revize with a kickoff meeting schedule. • Client representative will be asked to participate in a follow-up meeting to review the project plan revize. Th-,:.� I Phase 2: Design Mockups/Wireframes Revize: • Within (5) five weeks of the kick-off meeting Revize will provide all requested mockups with unlimited revisions • As deemed appropriate by Revize, additional wireframes maybe delivered to provide a view of custom functionality or other areas of the site that are of particular importance. (Intended to focus development efforts later in the project.) • Revize will provide revisions to each mockup based on the feedback received from the client. • There will be no limit to the amount of revisions Revize will provide to each mockup. • Web/phone meetings maybe necessary between each round of mockups/wireframes What will be expected from the Client?: • Within (10) ten business days of acceptance of the first mockup, the client shall provide design feedback/change requests to Revize through the customer portal in a single list. Feedback should be what the client website committee agrees to together. Any lists that have requests that compete with one another may result in delays. • Revize will return an updated mockup based on that feedback to the client. Delivery time is dependent upon amount and specifics of feedback. Large lists of feedback may take longer. Depending on the number of rounds, this process can cause delays to the timeline. • When the client considers the mockups final, they will indicate their approval in the Revize project portal • Based on previous sitemap process overview, Client will decide whetherthey would like to create a sitemap orwhetherthey would like Revize to create the sitemap. The sitemap should be provided in an excel or word format. Existing pages that client wants to be rebuilt in the new site should be linked with the correct URL and any notes forfunctionality of the new page. New pages should include a page name and brief description of the page functionality (e.g., freeform page style, staff directory, document center, etc.) (Next steps cannot begin until main client homepage mockup is approved.) revize. Th-O� --I I,• C.p,.,... Phase 3 and 4: Revize Template Development & CMS Integration Revize: • Mockups will be developed into HTML pages making them clickable and resizable. • Following HTML Development, Revize will add in the Revize Content Management System which makes the website easily editable. • Integration of any 3rd party software will begin during this phase What will be expected from the Client?: • There are zero major tasks assigned to the client at this stage of the project. But, this is an ideal point of the project to be working on a final sitemap and begin writing any new content. Content can be written in MS -Word and provided to Revize. Or, added by the client directly into the beta website after phase 7. Phase 5: Quality Assurance, Accessibility, & Custom Development Revize: • -Revize will review all developed assets forfunctionality. The development team will review functionality, style sheet, and formatting checking for errors and verifying that site matches approved design mockups. • Any custom needs identified earlier in the project will be executed during this phase and tested for quality assurance. • ADA programming and beta site review with the client What will be expected from the Client?: • Much like phase 4, phase 5 does not require much involvement by the client. However, Revize may request an online web meeting to discuss the progress of particular custom development. • The client may also be asked to review/approve changes that are suggested by Revize for accessibility reasons Phase 7 begins on next page revize. Thy O� --I I,• Ca,:- ,. Phase 6: Site Map Development and Content Migration Revize: • Revize will deliver a suggested sitemap, in Excel format, for the website prior to this phase (Unless the client has chosen to create their sitemap). Client and Revize will review and provide updated versions for approval. Pages will be built out one -by -one according to this previously approved sitemap architecture. Pages that are not linked in the sitemap will be created as blank pages. • Migration includes up to all webpages, documents, and new content up to the relevant amount on the current website. What will be expected from the Client?: • To avoid delays, the client should plan to approve a sitemap before this phase. • Any new content that the client would like Revize to add into the website should be provided either directly from the old website, or in an MS -Word like format. Otherwise, the client will have the ability to add new content before go live. • After migration, the beta site will be provided with built out pages and content for review. revize. Th-,:.� I Phase 7 & 8: Core Content Editing Training, Beta Site Review, Full Staff Training, Usability Analysis, and Go Live Revize: • Revize will conduct a review of the beta site followed by a core team training (smaller group). • After the beta site review, the client may request tweaks to the functionality of the website. • Revize will conduct a separate full staff training for all CMS editors virtually. • The training schedule will include editor training, and administrator training with a question and answer period. • If included in the final contract, Revize will conduct usability testing using client -provided volunteers and provide a report of findings to client for review r review. • Any change requests will be reviewed by Revize for feasibility and scope conformance before they are completed. • Revize will conduct meeting with client IT department before go live to discuss the process and establish pre -go -live checklist (e.g. SSL certificates, redirects, subdomains, etc.) • Retraining is available anytime after Go Live. What will be expected from the Client?: • Through the project portal, the client should provide a date and time to conduct beta site review and training. • After training, the client will complete any final content polishing. This may include adding in different header photos, post migration content, or basic tweaks. • If included in the final contract, client will organize volunteers for usability testing • The client may also request functional tweaks to the site based on their review or results of UX testing • The client should provide a list of pre -go -live questions to Revize for review and discussion. • When ready for the site to be pushed live, the client will make a request in the project portal at least 48 hours before desired go -live time. Revize will provide the go -live instructions before that time. revize. Th- . Subcontracting Services Revize does not intend to use any subcontracting services as part of this project Disclosures Revize does not have an civil or criminal litigation pending. With over 3,000 websites launched over the years Revize has had some instances, although very rare, where a client and Revize have mutually agreed to part ways. In general, this is due to leadership changes within a specific client's organization. Acknowledgement of Insurance Requirement If selected, Revize would be willing to provide the minimum insurance requirements as requested in attachment 2. Non -Collusion Affidavit Revize has provided this as a separate attachment Acknowledgement of Addenda Revize has not received an addenda as of the date of this proposal nevi ze. Thank you For Considering revize Prepared by Thomas J . Jean 150 Kirts Blvd. Troy, MI 48084 Ph: 248-269-9263 x8035 Fax: 866-346-8880 www.revize.com Disclaimer Scope of Proposal: The information contained in this proposal is for general informational purposes only. The content of this proposal is subject to change without notice, and revize LLC reserves the right to modify, amend, or alter any part of the proposal at its sole discretion. The services, deliverables, timelines, and pricing outlined herein are estimates and are subject to further negotiation and final agreement. Page 20 of 20 -1.1111i Ali nl\- ATTACHMENT 2 INSURANCE REQUIREMENTS ACKNOWLEDGEMENT Thomas Jean Revize LLC Must be executed by proposer and submitted with the proposal (name) hereby acknowledge and confirm that (name of company) has reviewed the City's indemnification and minimum insurance requirements as listed in Exhibits E and F of the City's Agreement for Contract Services (Attachment 1); and declare that insurance certificates and endorsements verifying compliance will be provided if an agreement is awarded. I am Program Manager (Title) of Revize LLC (Company) Commercial General Liability (at least as broad as ISO CG 0001) $1,000,000 (per occurrence); $2,000,000 (general aggregate) Must include the following endorsements: General Liability Additional Insured General Liability Primary and Noncontributory Commercial Auto Liability (at least as broad as ISO CA 0001) $1,000,000 (per accident) Personal Auto Declaration Page (if applicable) Cyber Liability $1,000,000 (per occurrence) $2,000,000(general aggregate) Worker's Compensation (per statutory requirements) Must include the following endorsement: Worker's Compensation Waiver of Subrogation Worker's Compensation Declaration of Sole Proprietor (if applicable) Page of 11 _ NON -COLLUSION AFFIDAVIT FORM Must be executed by proposer and submitted with the proposal Thomas Jean I am Program Manager -1.1111i Ali nl\- ATTACHMENT 3 (name) hereby declare as follows: of Revize LLC (Title) (Company) the party making the foregoing proposal, that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from proposing; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the agreement of anyone interested in the proposed agreement; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative hereto, or paid, and will not pay, any fee to any corporation, partnership, company, association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct. Proposer Signature: Proposer Name: Thomas Jean Proposer Title: Program Manager Company Name: Revize LLC Address: 150 Kirts Blvd. Troy, MI 48084 Page 10 of 11 ta ATTACHMENT 4 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA Must be executed by proposer and submitted with the proposal; If no addenda has been issued, mark "N/A" under Addendum No. indicating Not Applicable and sign ADDENDUM NO. I SIGNATURE INDICATING RECEIPT N/A - --- — -- Page 11 of 11