Bear Electrical Solutions, LLCDriving a Higher
Standard
Bear Electrical Solutions LLC
City of La Quinta– On-Call Traffic
Signal Repair Services
May 1st 2025
2025 Bear Electrical Solutions, LLC 2
1 Cover Letter 3
1.2 Firms Background, Qualifications & Experience 4
2 References of CA Government Agencies 6
3 Pricing List 7
4 Complimentary Services 8
5 Staffing & Project Organization 9
6 Subcontracting Services 16
7 Disclosures 17
8 Understanding & Approach 18
9
Acknowledgement of Insurance Requirements (Attachment 2)
Non-Collusion Affidavit (Attachment 3)
Acknowledgement of Addenda (Attachment 4)
TABLE OF CONTENTS
PageSection
2025 Bear Electrical Solutions, LLC 3
May 1, 2025
City of La Quinta – Public Works Department
Attn: Carley Escarrega, Administrative Technician
78-495 Calle Tampico
La Quinta, California 92253
Dear Carley:
Bear Electrical Solutions (Bear) is interested in and committed to providing on-call traffic signal maintenance services for the
City of La Quinta; as such, we are excited to respond to RFP for On-Call Traffic Signal Repair Services.
Bear Electrical Solutions is a full-service electrical contractor with specialized expertise in municipal maintenance and
emergency on-call services. Our scope of work includes traffic signal and intersection streetlight repair, alterations, and
installations.
Firm Background, Qualifications, and Experience:
a)Since our founding in 2013 (12.5 years), we have built a strong track record of success, currently serving over 100
public agencies across California with reliable, high-quality service. Our core service is providing 24/7/365 on-call
traffic signal and streetlight, facility exterior lighting maintenance and construction.
b)Tax Identification Number: 46-1898744
c)Number of Years Performing On-Call Traffic Signal Repair Services: 12.5 years
d)Resumes of the Project Manager and Key Personnel – See Pages 10-15 of our proposal response.
e)Bear is a limited liability company.
f)Bear is a subsidiary wholly owned by GreenArrow, Inc.
Firm Information
a)Location of Firm’s Main Office: 1252 State Avenue, Alviso, CA 95002
b)Location of the Office that Would Service this Project: 1114 E. Kimberley Avenue, Anaheim, CA 92807
All information and pricing provided in this proposal is valid for ninety (90) day from this submittal date and can be mutually
extended upon request.
Any individual who will perform work for the City is free of any conflict of interest.
Please feel free to contact me should you have any questions. I am one of the Company officers authorized to negotiate a
contract with the City.
RE: On-Call Traffic Signal Repair Services
Company HQ: 1252 State Street, PO Box 924, Alviso, CA 95002 (408) 449-5178
Offices: Sacramento, CA & Anaheim, CA
Robert Asuncion, TE
Vice President
rasuncion@bear-electrical.com
(408) 449-5178 office
Regards,
Bear Electrical Solutions, LLC
2025 Bear Electrical Solutions, LLC 4
1.1 FIRM BACKGROUND, QUALIFICATIONS, EXPERIENCE
The Perfect Combination:
Unlimited resources
Bear typically has on-hand the materials, equipment and personnel at one of our regional offices to
support any size maintenance program. To help mitigate any risk for our agency customers, we also
have access to unlimited capital through our larger holding company. Unlimited resources and powerful
buying power have made Bear one of the most stable and viable long-term partners in the industry.
1
Local support with autonomy
Our founders have 25+ years providing maintenance solutions to public agencies and understand that not
all communities are the same, and not all maintenance programs are the same. Nor are the needs of a
public agency 100% predictable or linear. We have structured our company into autonomous regional
offices and people that can build personal relationships with our customers. We service each agency
based on what our local employees know about their neighborhoods, and the needs of that community.
2
Extending your team knowledge:
Our diverse team has the largest breadth of skills in the industry (from traffic engineers to financial
experts and construction management). In addition, we work across our network of eighth offices in
different states to ensure that we bring the latest trends and solutions to our customers. Our goal is to
act as an extension of your team and help drive continuous improvement in your programs.
3
About Bear
Bear Electrical Solutions, LLC. (Bear) is a privately-
held limited liability company established in
January 2013. Bear is a subsidiary of the holding
company GreenArrow Inc.. GreenArrow Inc.
employs over 500 employees and delivers
transportation related electrical services across
four states – California, Pennsylvania, Indiana, and
Illinois.
Bear was founded with the singular purpose of
becoming the trusted leader in transportation
electrical. Our business has thrived and grown
because of our ability to deliver the solutions that
we promise, thus building confidence with our
customers.
Today we are one of the few providers that can
offer personalized and localized service, with the
full-financial support and stability of a large
corporation; the perfect combination for public
agencies large and small.
2025 Bear Electrical Solutions, LLC 5
Bear Electrical meets and exceed all the necessary requirements to perform the scope of work for the City of
La Quinta.
Class A – General Engineering A
Class C-10 – Electrical C-10
Class C-31 – Work Zone Traffic Control C-31
Class D-31 – Pole Installation and MaintenanceD-31
Certifications and affiliations
Signatory to the International Brotherhood of
Electrical Workers (IBEW), Laborers, Low Voltage,
and Operators Union(s)
Department of Industrial Relations (DIR) Certified
& Registered (#1000002158)
United Contractors Association Member (UCON)
Maintenance Superintendant Association
(MSA) Sponsor
Orange County Traffic Engineers Council
(OCTEC) Member / Sponsor
Institute of Traffic Engineer (ITE) Member /
Sponsor
International Municipal Signal Association –
various certifications (employee certifications)
Southern California Edison approved
electrical contractor
Industry Qualifications
1.1 FIRM BACKGROUND, QUALIFICATION, EXPERIENCE (CONT)
2025 Bear Electrical Solutions, LLC 6
2. REFERENCES
Below is a list of relevant projects that have completed within the last five (5) years, or the base contract has ended,
and the contract was mutually extended.
Representative Projects
Date Contract Completed Name and Address Project Client Contact Description and Current
Outcome Bear Project Manager
City of Newport Beach Brent Millard
100 Civic Center Dr (949) 718-3422
Newport Beach, CA bmillard@newportbeachca.gov
City of Fountain Valley Terri Phan
10200 Slater Avenue (714) 593-4400x215
Fountain Valley, CA terri.phan@fountainvalley.org
City of Laguna Niguel Edgar Abrenica
30111 Crown Valley Parkway (949) 362-4338
Laguna Niguel, CA EAbrenica@cityoflagunaniguel.o
rg
City of Aliso Viejo Shaun Pelletier
12 Journey (949) 245-2533
Aliso Viejo, CA spelletier@avcity.org
County of Orange Tony Le
601 N. Ross St (714)245-4580
Santa Ana, CA tony.le@ocpw.ocgov.com
City of Tustin Jon Draugelis
300 Centennial Wy Tustin CA (714) 573-3164
jdraugelis@tustinca.org
City of Lake Forest 2550
Commercentre Dr Tran Tran
Lake Forest, CA (949)461-3485
ttran@lakeforestca.gov
City of Mission Viejo Brett Canedy
200 Civic Center (949) 470-8422
Mission Viejo, CA bcanedy@cityofmissionviejo.org
City of San Marcos Dylan De Bie
201 Mata Way (760)752-7550
San Marcos, CA ddebie@san-marcos.net
Ends 06/30/27 - in progress
Maintenance of 75 traffic signals,
10k streetlights ,Fiber Optic
system maintenance, Digalert
services. Currently in progress.
Kyle Nasser-Reis
Ends 08/12/24 - in progress
Maintenance of over 4000
streetlights, parking lot ligts,
facilities. Currently in progress.
Art Torres
Ends 06/30/23 - in progress
Maintenance of 109 traffic signal,
707 streertlights, Fiber Optic
system , Digalert
services.Currently in progress.
Art Torres
Ends 06/30/23 - in progress
Maintenance of 117 traffic signals,
lighting, and Fiber Optic Services,
Digalert. Currently in progress.
Art Torres
Ends 09/30/23 - in progress
Maintenance of 137 signals,
lighting, and JOC of miscellanous
electrical repair . Currently in
progress.
Art Torres
Ends 06/30/26 - in progress
Maintenance of 155 traffic signals,
6,000 streetlights, and Digalert
services. Currently in progress.
Art Torres
Projects relating to Traffic Signal and Streetlighting System Maintenance, parks, facilties including routine maintenance, meter pedestal
upkeep, street lighting night surveys, extraordinary maintenance, and emergency services.
Ends 06/30/2024 - in progress
Maintenance of 98 traffic signals
and miscellaneous electrical
infrastructure. Currently in
progress.
Art Torres
Ends 06/30/26 - in progress
Maintenance of 57 traffic signals
including SFS and
RRFB.Currently in progress.
Kyle Nasser-Reis
Ends 08/12/24 - in progress
Maintenance of City's
streetlighting infrastructure
including parks, parking lots,
bollards, and streetlighting.
Currently in progress.
Art Torres
2025 Bear Electrical Solutions, LLC 7
3.0 COMPLETE PRICING LIST
Submitted Separately
Per Addendum 1
2025 Bear Electrical Solutions, LLC 9
4.0 COMPLIMENTARY SERVICES
1.DigAlert Services – Inbound ticket review, field marking, utility coordination. Charged under time and material
basis.
2.Streetlight Maintenance Services including preventative maintenance, emergency response, ad-hoc electrical
upgrades or modifications. Charged under time and material basis. Can provide negotiated unit pricing on
common routine items.
3.Fiber Optic Maintenance and Repair. Charged under time and material basis.
4.EV Charging Installation and Repair. Charged under time and material basis.
Additional Services Provided by Bear
2025 Bear Electrical Solutions, LLC 10
5.0 STAFFING AND PROJECT ORGANIZATION
Team & Experience
Our proposed project team members have decades of experience performing the work requested in the RFP. Our team’s
core expertise include traffic signal routine, emergency response, and extraordinary repair, DigAlert services, fiber optic
maintenance services, and ad-hoc electrical public work-type projects.
We understand that a contract of this magnitude requires a core level of dedicated project staff. In addition to this,
through servicing similar agencies, we understand routine and extraordinary maintenance workload is not always linear.
To manage the peaks and valleys of workflow, we have built a qualified support team that can provide assistance when
extra capacity is needed to facilitate fast response times.
Field Superintendent
Ralph Murillo
Additional Back-up Labor
Resources
(21) Field Electricians
(8) Low Voltage / Fiber
Technician
(12) Laborers
(2) Material Warehouse Staff
City of La Quinta
VP of Operations
Brent Paulson
VP of Sales / Traffic Engineer
Robert Asuncion, TE
Executive Team Support
Project Manager
Art Torres
Primary Foreman
Joey Coronado
Electrician / Crane Operator
Chad Newton
Construction Foreman/
Electrician
James Snowden
2025 Bear Electrical Solutions, LLC 11
STAFF RESUMES
As the field supervisor technician, Ralph will be responsible for the daily
schedule and management of field resources, ensuring that task and work order
expectations are regularly met. Ralph has been in the traffic signal industry for
over 19 years, from laborer to field superintendent. Ralph oversees the field
operations for the BEAR southern California office. This entails managing and
supervising several foreman electricians, warehouse/materials laborers, and
self-performing traffic signal fieldwork.
Ralph Murillo
Field Supervisor Technician
Ex
p
e
r
i
e
n
c
e
Electrician
Computer Services Co. | 1995-2016 | Baldwin Park, CA
•Traffic Signal Maintenance
•Streetlight Maintenance
•Fiber Optic / Copper / Wireless Communication
•ITS Deployment
•Traffic Signal Upgrades/ Modifications
IMSA - Work Zone Safety
IMSA - Traffic Signals Field Electrician I/II/III
IMSA Fiber Optic Technician
OSHA 30 Certified
Field Superintendent
Bear Electrical Solutions, | 2016-present | Anaheim, CA
Responsible for providing the proper resources to internal and external customers. Develops the work schedule
and ensures it meets customers’ expectations. Manages 14 field staff, including electricians and
warehouse/laborers.
•Traffic Signal Maintenance, Emergency Response, Repair & Troubleshooting.
•New Signal Commissioning / ITS Deployment
•Responsible for hiring and training new employees.
•Repair and troubleshoot traffic signals and communication equipment.
•24/7/365 On-Call duty response
General Electrician#141087
Certifications Licenses
2025 Bear Electrical Solutions, LLC 12
As the designated Account Manager, Art will be the first point of contact
for the City. Art can provide estimates and scheduling to the City. Art will
communicate project expectations to BEAR staff for each on-call work
order. Art will also perform project close-out procedures, including
invoicing, warranty registration, and documentation.
Art Torres
Account Manager and Designated Office Coordinator
Ex
p
e
r
i
e
n
c
e
IMSA Work Zone
IMSA Traffic Signal Level I
IMSA Traffic Signal Level II
IMSA Traffic Signal Level III
Regional Project Manager
Bear Electrical Solutions | 2016-present | Anaheim, CA
•Account project management and designated office coordinator for agencies
•Review and prepare contract invoices for extraordinary and routine maintenance billings
•Prepares estimates and proposals to agencies for extraordinary work or ad-hoc electrical projects
•Provides communication and monthly status meetings with agencies regarding routine maintenance
programs
•Reports to Vice President of Operations
Traffic Signal Electrician
Computer Services Company | 2006-2016 | Baldwin Park, CA
•Traffic signal construction and maintenance
•Trained new employees
Certifications
STAFF RESUMES
Licenses
NEC# 115259-G
2025 Bear Electrical Solutions, LLC 13
Joey has been in the traffic signal maintenance industry for over 25 years. Joey
has worked on all aspects of traffic signal maintenance, from performing routine
inspections, and 24/7/365 emergency response and repair to ITS and ATMS
upgrades and repair. Joey’s true passion in the maintenance business is
troubleshooting malfunctions and problem-solving.
Joey Coronado
Electrician Foreman
Ex
p
e
r
i
e
n
c
e
IMSA Work Zone
IMSA Traffic Signal Level I
IMSA Traffic Signal Level II
IMSA Traffic Signal Level III
Traffic Signal Electrician
Bear Electrical Solutions | 2019-present | Anaheim, CA
•Lead traffic signal crews on special ITS, ATMS, Signal Upgrades, Repairs, or New Construction
•Fiber Optic, wireless, and copper interconnect troubleshooter.
Traffic Signal Electrician
Computer Services Company | 1998-2019 | Baldwin Park, CA
•Traffic signal construction and maintenance
•Trained new employees
Certifications
STAFF RESUMES
2025 Bear Electrical Solutions, LLC 14
Chad Newton is a seasoned crane operator and maintenance professional with extensive
experience supporting field operations in both routine and emergency contexts. With over 5,000
working hours as a certified crane operator, Chad is known for his precision, safety-first mindset, and
adaptability in dynamic jobsite environments. He provides on-call support for specialized tasks
requiring heavy lifting and plays a key role in complex infrastructure maintenance and repair efforts.
Chad’s technical skillset, reliability, and calm under pressure make him a valuable asset for any
high-demand field operation.
Chad Newton
Crane Operator / Electrician
Ex
p
e
r
i
e
n
c
e
IMSA Work Zone
IMSA Traffic Signal Level I/II
National Commission for the Certification of Crane
Operators (NCCCO)
Flagger Certified
OSHA 10
Traffic Signal Technician / Crane Operator
Bear Electrical Solutions | 2022-present | Anaheim, CA
•Traffic Signal Maintenance – Routine and Emergency Response Technician (Initial response and permanent
repair)
•Traffic Signal infrastructure installation and repair (including conduits, pole foundations, TS gear, ITS)
Traffic Signal Electrician
Yunex | 2011-2022 | Anaheim, CA
•Traffic signal construction and maintenance
•Crane Operator
•Emergency response and repair of traffic signals
Certifications
STAFF RESUMES
Licenses
Class A Drivers License
Electrical IBEW Apprenticeship Graduate
2025 Bear Electrical Solutions, LLC 15
Phillip is an experienced construction and maintenance electrician that will be
assigned to work on construction-based work for the City. He specializes in traffic
signal and streetlights installation, EV charging stations, communication infrastructure
(fiber optic, networking cables), and other ITS infrastructure.
Phillip Heffernan
Construction & Maintenance Electrician
Ex
p
e
r
i
e
n
c
e
IMSA Work Zone
IMSA Traffic Signal Level I
FOA Fiber Optic Technician
ETA International Fiber Optic Technician
Electric Vehicle Infrastructure 1 Certification
OSHA 30 Certification
Bucket Truck and Aerial Work certified
Electrician
Bear Electrical Solutions | 2023-present | Anaheim, CA
•Construction, Installation, and Maintenance of Traffic Signals, Streetlights and Equipment
•Electric Vehicle Charging Station Maintenance and Installation
•Fiber Optic splicing, testing, and maintenance
•Communication configuration of network switches and devices for networks
Electrical Instructor
Orange County Electrical Training Trust | 2022-present | Santa Ana, CA
•Instructs apprenticeship programs – Inside Wireman, Sound Installer, and Intelligent Traffic
Systems
•Provides the necessary training for electrical student candidates to become journeyman level
electricians.
Certifications
STAFF RESUMES
Electrician
ILB Electric | 2016-2023 | Corona, CA
•Traffic signal construction and maintenance
•Manage construction crews for streetlight, traffic signal projects
CA Licensed NEC# 170250-G
Licenses
Electrician
Asplundh Construction | 2013-2015 | Buena Park, CA
•Traffic signal construction and maintenance
•Manage construction crews for streetlight, traffic signal projects
2025 Bear Electrical Solutions, LLC 16
James Snowden will be designated construction foreman to lead construction activities for
the City. Experienced in streetlight and traffic signal construction, James will coordinate
construction work according to priorities and plans; allocating general and daily
responsibilities as well as supervise and train workers. James will also ensure manpower
and resources are properly assigned and adequate for safe and sustainable construction
practices.
James Snowden
Construction Foreman - Electrician
Ex
p
e
r
i
e
n
c
e
IMSA Work Zone
IMSA Traffic Signal Level I / II
OSHA 30
EVITP Certified (Electrical Vehicle
Infrastructure)
Signal and Rigging Certified (Crane)
Construction Foreman - Electrician
Bear Electrical Solutions | 2022-present | Anaheim, CA
•Troubleshoot and repair streetlights and traffic signals
•Supervise and train electricians and laborers
•Perform new construction activities including conduit, pullbox, wiring, foundation, and pole
installations.
•Progress reports to management
•Monitor construction expenditures and ensure work remains within budget
•Crane Operator
Electrician – Construction team
ILB Electric| 2017-2022 | Corona, CA
•Erect new traffic signals and streetlights from the ground up
•Auger and pour new foundations
•Remove old poles and foundations and install new in place
•Pull wire through conduits for signalized intersections.
•Supervised directional boring operations.
•Terminated conduits, installed new pullboxes, concrete restoration supervision of apprentices.
Certifications
STAFF RESUMES
CA Electrician NEC# 166842
Licenses
2025 Bear Electrical Solutions, LLC 17
6.0 SUBCONTRACTING SERVICES
Bear intends to self-perform all the work scopes for this project except for the installation of in-pavement
detector loops, if needed.
If detector loops are required, Bear will be working with Smithson & Electric Concrete and Saw. (CLSB No.
614518).
Subcontracting
2025 Bear Electrical Solutions, LLC 18
7.0 DISCLOSURES
Bear Electrical Solutions, LLC, its partners, and employees do not have any alleged significant prior or ongoing
agreement failure, any civil or criminal litigation or investigation pending, which any party has been judged
guilty or liable within the last five (5) years.
Bear Electrical Solutions, LLC, has no information to disclose and has no negative history.
Disclosures
2025 Bear Electrical Solutions, LLC 19
8. UNDERSTANDING AND APPROACH
Understanding and Approach
Bear Electrical Solutions (Bear) understands the critical importance of uninterrupted and responsive traffic signal and
intersection streetlight operations in ensuring public safety and traffic flow within the City of La Quinta. Our approach is
rooted in a deep understanding of municipal maintenance expectations and over a decade of experience serving
California public agencies with emergency and on-call electrical services.
Understanding of Requirements
The City seeks a qualified contractor to perform on-call repair services for traffic signals, safety streetlights, and flashing
beacons on a 24/7/365 basis. This includes routine and emergency repairs, alterations, and installations citywide. The
selected contractor must be capable of providing fully equipped response vehicles, IMSA-certified personnel, and all
necessary tools and communication systems to support controller programming, diagnostics, and field maintenance.
Bear fully acknowledges and is prepared to meet the City’s requirements, including:
•24/7 emergency response availability, including holidays.
•Self-contained field service vehicles with mounted arrow boards, safety lights, and a 28-ft bucket reach.
•Laptop-equipped crews for controller diagnostics and adjustments.
•Compliance with prevailing wage laws and all safety and traffic control standards.
Our Approach
1. Proactive Preparedness
•Bear maintains pre-stocked inventory of frequently needed signal hardware and lighting components at our
Southern California yard, enabling rapid dispatch and resolution.
•All Bear vehicles are fully equipped and inspected weekly to ensure operational readiness.
2. 24/7 Emergency Dispatch
•Bear operates a dedicated dispatch system with a live operator available 24/7/365. All service requests are
logged, tracked, and assigned in real time through our computerized maintenance management system
(CMMS).
•Technicians receive immediate alerts through mobile dispatching and can be mobilized within minutes of
notification.
3. Qualified, Local Staff
•Our crews consist of IMSA Level II-certified electricians with extensive field experience in traffic signal repair
and controller programming.
•Each team is led by a foreman with decision-making authority to expedite resolution in the field.
•Our proximity to La Quinta allows us to provide consistently fast and cost-effective response times.
4. Safety and Documentation
•Safety is embedded into our training and daily operations. All work is performed with full traffic control setups
per CA MUTCD and city standards.
•All services—emergency or scheduled—are documented with digital work orders, including materials used,
labor hours, GPS time stamps, and field photos when appropriate.
2025 Bear Electrical Solutions, LLC 20
8. UNDERSTANDING AND APPROACH (CONT)
Understanding and Approach (cont)
5.Communication and Reporting
•Bear’s CMMS integrates with our clients’ reporting expectations, allowing us to provide monthly service
summaries, asset histories, and trend analysis.
•We offer the City of La Quinta a dedicated Project Manager who will serve as the single point of contact,
responsible for oversight, coordination, and performance reporting.
6. Scalability and Reliability
•Bear maintains a flexible team structure to scale response depending on workload or large-scale outages. Our
internal resource bench ensures backup electricians and equipment are always available.
By combining rapid response capabilities, robust systems, and a safety-first field force, Bear Electrical Solutions is
uniquely positioned to deliver reliable and efficient on-call traffic signal repair services to the City of La Quinta.
2025 Bear Electrical Solutions, LLC 21
Our Method of Approach
An RFP cannot capture all the literal details and intricacies of a traffic signal maintenance program. Because of this, we
understand that a successful electrical maintenance contractor needs to be flexible and adaptable to complete
necessary tasks promptly. For the City of La Quinta, we will accomplish this in three (3) ways.
We understand that a maintenance business is a business built on trust and relationships. To build and
maintain trust, continuous communication is paramount. This starts with assigning single points of
contact in a qualified foreman electrician and project manager. Through these direct channels of
communication, its our standard practice to consistently communicate with each other in a collaborative
manner. This allows for us to adapt our work schedule, backlog, and manpower allocation to the
specific needs of the City. To assist with communication and transparency, we have developed an in-
house web-based Maintenance Management System built on the salesforce platform. This, along with a
well implemented communication and reporting plan allows us to provide real time updates on assigned
tasks to our clients as well as meaningful reports.
Through our combined experience and statewide presence, we know what it takes to properly staff and
manage a traffic signal maintenance contract. We also understand that our assigned workload may not
always be linear due to the responsive nature of such contracts. With that in mind, we assembled a
field team of over 100 electricians, fiber optic and low voltage technicians, operators, and laborers
available to assist under the direct supervision of our foreman electrician. This allows for us to not only
exceed response time expectations on a day-to-day basis, but also complete larger scopes and tasks in
a timely manner as they may arise.
Through our experience servicing similarly positioned agencies, we understand that a maintenance
program may evolve or expand at times to include signal upgrades, modifications, and installations.
Over time, we have expanded our services to include the following to further support the needs of our
existing maintenance clients. Over time, we have grown our maintenance business to capture the
below mentioned scopes in-house. By performing these scopes of work in-house rather than
subcontracting, it allows for us to have control of our schedule and meet the needs and expectations of
our clients in a timely manner.
1 . Communication
3. Additional In-House Services
2. Allocation of Resources
8. UNDERSTANDING AND APPROACH (CONT)
2025 Bear Electrical Solutions, LLC 22
8. UNDERSTANDING AND APPROACH (CONT)
Communication and Reporting
We believe in leveraging technology to enhance our communication and
provide an unparalleled customer experience. With that, we utilize a
blend of automatically generated tasks in our maintenance
management system accompanied by personal communication to
ensure all stakeholders are informed on current status of work. Our
intent is to work collaboratively to develop communication support
channels that best suit the city’s needs. Below is a communication and
reporting plan that we recommend to meet the reporting requirements
as outlined in the City of La Quinta RFP.
Communication Support Plan
Type Responsibility Description
Automatic Email Alerts Bear Salesforce CRM (to be
provided at no additional cost)
Upon commencement of work, automatic email alerts are
configured so stakeholders can be notified of work as its
completed
Emergency Work
requiring immediate
attention
Bear Technician/Project
Manager
For issues concerning public safety, we empower our
technicians to communicate directly with our clients to resolve
issues as quickly as possible. A brief follow-up with written
communication on the subject matter will be communicated via
email by the project manager
Weekly Account Update Bear Project Manager At the end of each week, the assigned project manager
provides an update via email on completed work this week,
proposed schedule for the following week, and status on all
open work with action items for both Bear and the City
Monthly Maintenance
Meetings
Bear Project Manager Meet in person or virtually once per month with all project
stakeholders to discuss status of project.
Monthly Accounting
Reports
Bear Accounting Department Our accounting department sends monthly invoicing
summarizing all work performed during the previous month
with costs broken down per work order. Along with this report,
our accounting department also captures year-to-date
expenditures and available contract balances. This allows both
the City and Bear to manage the rate of expenditures and make
educated decisions on how to best use available funding.
Communication Feedback
One of the core values we built our business on is the notion of continuous improvement. This can only happen with
open and honest feedback. We encourage all stakeholders to provide feedback and suggest any improvements or
changes meet the needs of the City.
2025 Bear Electrical Solutions, LLC 23
8. UNDERSTANDING AND APPROACH (CONT)
As demonstrated through our strategic approach we prioritize swift and efficient response times,
ensuring that any issues with traffic signals or any other equipment are addressed promptly to minimize
disruptions to the flow of traffic and mitigate potential risks to public safety. By leveraging our
maintenance management system, proactive maintenance strategies, and a highly skilled workforce,
we are committed to exceeding the City’s required response time as shown in the table below:
Work Type Bear Committed Response Time
Traffic Signal Maintenance –
Preventative Routine
Monthly – no less than 3 weeks from previous service –
Checklist of Items can be provided.
Emergency Response Not greater than 2 hr-24/7/365
Standard High Priority Response Not greater than 2 hours
Standard Response Same day response
As Required / Scheduled By end of work week
Base Maintenance
Page 10 of 12
ATTACHMENT 2
INSURANCE REQUIREMENTS ACKNOWLEDGEMENT
Must be executed by proposer and submitted with the proposal
I, ________________________________________ (name) hereby acknowledge and confirm that
__________________________________ (name of company) has reviewed
the City’s indemnification and minimum insurance requirements as listed in Exhibits E and
F of the City’s Agreement for Contract Services (Attachment 1); and declare that insurance
certificates and endorsements verifying compliance will be provided if an agreement is awarded.
I am _________________________________ of ______________________________,
(Title) (Company)
Commercial General Liability (at least as broad as ISO CG 0001)
$1,000,000 (per occurrence); $2,000,000 (general aggregate)
Must include the following endorsements:
General Liability Additional Insured
General Liability Primary and Noncontributory
Commercial Auto Liability (at least as broad as ISO CA 0001)
$1,000,000 (per accident)
Personal Auto Declaration Page if applicable
Errors and Omissions Liability $1,000,000 (per claim and aggregate)
Worker’s Compensation (per statutory requirements)
Must include the following endorsements:
Worker’s Compensation Waiver of Subrogation
Worker’s Compensation Declaration of Sole Proprietor if applicable
Bear Electrical Solutions, LLC.
Robert Asuncion
Vice President Bear Electrical Solutions, LLC.
Page 11 of 12
ATTACHMENT 3
NON-COLLUSION AFFIDAVIT FORM
Must be executed by proposer and submitted with the proposal
I, ________________________________________ (name) hereby declare as follows:
I am _________________________________ of ______________________________,
(Title) (Company)
the party making the foregoing proposal, that the proposal is not made in the interest of, or on behalf
of, any undisclosed person, partnership, company, association, organization, or corporation; that the
proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced
or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly
colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal,
or that anyone shall refrain from proposing; that the proposer has not in any manner, directly or
indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of
the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposal price,
or of that of any other proposer, or to secure any advantage against the public body awarding the
agreement of anyone interested in the proposed agreement; that all statements contained in the
proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her
proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative
hereto, or paid, and will not pay, any fee to any corporation, partnership, company, association,
organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham
proposal.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and
correct.
Proposer Signature: __________________________________________________
Proposer Name: __________________________________________________
Proposer Title: __________________________________________________
Company Name: __________________________________________________
Address: __________________________________________________
Robert Asuncion
Vice President Bear Electrical Solutions, LLC.
Robert Asuncion
Vice President
Bear Electrical Solutions, LLC.
1252 State Street, Alviso, CA 95002
Page 12 of 12
ATTACHMENT 4
ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA
Must be executed by proposer and submitted with the proposal;
If no addenda has been issued, mark “N/A” under Addendum No. indicating
Not Applicable and sign
ADDENDUM NO. SIGNATURE INDICATING RECEIPT
1