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2025-26 GoGovApps - GoRequest & GoEnforceMEMORANDUM CALIFORNIA - DATE: May 2, 2025------------ TO: Jon McMillen, City Manager FROM: Lisa Chastain, Public Safety Management Analyst RE: GoGov - GoRequest, GoEnforce, DataTicket, Cartegraph FY 2025-2026 Please list the Contracting Party/ Vendor Name, any change orders or amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name. Authority to execute this agreement is based upon: ❑ Approved by City Council on ❑✓ City Manager's signing authority provided under the City's Purchasing & Contracting Policy [Resolution No. 2023-008] for budget expenditures of $50,000 or less. ❑ City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for temporary employment positions. ❑ Department Director's or Manager's signing authority provided under the City's Purchasing Policy [Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less. Procurement Method (one must aaal ❑ Bid ❑ RFP ❑ RFQ ❑ 3 written informal bids ❑ Sole Source 7 Select Source ❑ Cooperative Procurement Requesting department shall check and attach the items below as appropriate. ❑✓ Agreement payment will be charged to Account No.: 502-0000-60301 ❑✓ Agreement term: Start Date 07/01 /2025 ❑✓ Amount of Agreement, Amendment, Change Order, etc. End Date $ 23,868 06/30/2026 REMINDER: Signing authorities listed above are applicable on the apprepate Agreement amount, not individual Amendments or Change Orders! ❑✓ Insurance certificates as required by the Agreement for Risk Manager approval Approved by: Oscar Mojica Date: 5/2/2025 .❑ NOTE. FVI FVI i Bonds (originals) as required by the Agreement (Performance, Payment, etc.) Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s) Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant FPPC regulation 18701(2) Business License No. LIC 768672 Expires: Requisition for a Purchase Order has been prepared (Agreements over $5,000) GOGov Order Form 1 2025 La Quinta City, CA Citizen Request Management (CRM), Code Enforcement (CE), Integrations: GIS, Data Ticket, Cartegraph May 2, 2025 Prepared By: Kevin Strauss, Director of Sales (631) 861-5812 Kevin@GoGovApps.com Prepared For: Lisa Chastain lchastain@taquintaca.gov Page 1 of 4 GOGov Order Form 1 2025 Subscriptions Et Services GORequest Citizen Request Management (CRM) - Unlimited Subscription GOEnforce Code Enforcement Case Management (CE) - Unlimited Subscription Data Ticket Integration to Revenue Experts - Unlimited Subscription Cartegraph Integration to Cartegraph - Unlimited Subscription GIS GIS Integration - Unlimited Subscription Bundle Discount Bundle Discount for Multiple Modules Order Details Contact Title: ■ 0 Contract Term Initial Subscription Period: 7/1 /2025 - 6/30/2026 $ 6,108 /year $11, 244 /year $1,392 /year $4,404 /year $3,588 /year ($2,868) /year Services: $0 Annually: $23,868 Page 2 of 4 Ov GOGov Order Form 1 2025 Terms & Conditions The following terms are the latest version of the GOGov Master Terms Et Conditions that is maintained and updated. No part of these terms may be modified other than the "Special Terms Et Exceptions" section. 1. IMPORTANT NOTICE TO USER: GOGov, Inc. (dba "GOGov") owns all intellectual property in the software products listed in the Products and Services section (collectively "Software" or "Subscription Services") in the Order Form. Customer shall not modify, adapt, translate, rent, lease or otherwise attempt to discover the Software source code. The following terms and conditions (this "Agreement") will be effective as of the date of last signature of the Order Form ("Effective Date") and will be governed by the laws in force in the State of New York. 2. Software License. The Software subscription services and the accompanying files, software updates, lists and documentation are licensed, not sold, to you. You may use a copy of the Software on your compatible computer for the purpose of connecting to the hosted service provided by GOGov as long as you are a current subscriber and maintain your annual continued services for the applicable licenses. Except as expressly set forth herein, GOGov disclaims any and all express and implied warranties, including but not limited to warranties of merchantability and fitness for a particular purpose. 3. Continued Services 3.1 Hosting. GOGov agrees to maintain Customer data in a secure datacenter and is committed to providing 99.5% uptime and availability. GOGov will perform nightly backups of your hosted data to an alternate physical location. 3.2 Ownership of Data. All hosted data specific to Customer is owned by the Customer. Within thirty (30) calendar days following termination of this Agreement, the Customer can request and GOGov will provide a complete copy of Customer's data without additional charge through a downloadable zip file provided the customer is current on payments. 4. Payment Terms Et Fees 4.1 Subscription Term and Termination. The initial Subscription Term of this Agreement begins on Effective Date (last signature) and will continue to the end of the Initial Subscription Period listed in the Order Form. At the end of the initial Subscription Term, Customer's subscription and this Agreement will renew for an additional twelve (12) month term and for subsequent twelve (12) month periods thereafter. Quotes for budgeting purposes will be sent 6 months prior to subscription renewal. Invoices are sent approximately 60 days prior to subscription renewal. To cancel this agreement, Customer should submit written notice to GOGov at Billing@GOGovApps.com not less than sixty (60) calendar days prior to the end of the then -current Term. GOGov reserves the right to increase the annual fees by 7% on the anniversary date of each annual term. 4.2 Payment Terms. Initial payment is due at the beginning of the subscription term. Each subsequent annual billing will be due on the anniversary date of the initial term. Payment Terms are NET 30 Days from the invoice date. 4.3 Taxes Ft Obligations. In exchange for its use of the Subscribed Services, Customer will pay to GOGov the amounts indicated in the Order. Said amounts are based on services purchased and not actual usage; payment obligations are non -cancelable and fees paid are non-refundable, except as otherwise specifically -provided herein. Unless otherwise stated, such fees do not include any taxes, levies, duties or similar governmental assessments of any nature, including but not limited to value-added, sales, use or withholding taxes, assessable by any local, state, provincial, federal or foreign jurisdiction ("Taxes"). Customer is responsible for paying all Taxes associated with its purchases hereunder. If GOGov has the legal obligation to pay or collect Taxes for which Customer is responsible, the appropriate amount will be invoiced to and paid by Customer, unless GOGov is provided with a valid tax exemption certificate authorized by the appropriate taxing authority. GOGov is solely responsible for taxes assessable against it based on its income, property and employees. 4.4 Convenience Fees. For GOGov products that manage credit card processing, GOGov will add a Convenience Fee of $3.00 plus 3% per transaction to offset the costs of online processing. 5. Limitation of Liability. GOGov will, at all times during the Agreement, maintain appropriate insurance coverage. In no event will GOGov's cumulative liability for any general, incidental, special, compensatory, or punitive damages whatsoever suffered by Customer or any other person or entity exceed 50% of the annual contract value at the point in time when the circumstances came about to such claim(s) of liability, even if GOGov or its agents have been advised of the possibility of such damages. Page 3 of 4 GOGov Order Form 1 2025 6. Updating of Terms. Upon each renewal of this Agreement, the latest Master Terms li Conditions that GOGov has published within the software ninety (90) days prior to the renewal date shall replace these terms. Any Special Terms & Exceptions listed in the original document shall carryover to the renewal terms. We reserve the right to change our Master Terms & Conditions at any time. If the changes are material, GOGov will advise the Customer by email or posting a notice on the site before changes go into effect. If the Customer does not agree to the new terms, Customer may contact Support@GOGovApps.com to have objections considered. 7. Other Provisions 7.1 Other Public Agency Orders. Other public agencies may utilize the terms and conditions established by this Agreement if agreeable to all parties. Customer does not accept any responsibility or involvement in the purchase orders or contracts issues by other public agencies. 7.2 Alternate Terms Disclaimed. The parties expressly disclaim any alternate terms and conditions accompanying drafts and/or purchase orders issued by Customer. 8. Special Terms l3 Exceptions. None. This Order Form is entered into between Customer and GOGov. Customer accepts and agrees to adhere to the Terms and Conditions with this order form, will be referenced as the "Agreement." This Agreement between Customer and GOGov, which Customer hereby acknowledges and accepts, constitutes the entire agreement between GOGov and Customer governing the Services referenced above. Customer represents that its signatory below has the authority to bind Customer to the terms of this Agreement. GOGov, Inc. City of La Quinta, CA r _ Sign: -� — - - Sign: d— Name: Daryl Blo N�tne: Jon McMillen Title: CEO Title: City Manager, City of La Quinta Date: 5/5/2025 Date: Additional Customer Signatures (Optional) ATTEST: Sign: Sign: Name: Name: Monika Radeva Title: Title: City Clerk, City of La Quinta Date: Date: / 02 Dal APPROVED AS TO FORM: Page 4 of 4 WILLIAM H. IHRKE, City Attorney City of La Quinta, California QGOGOV 1930 Veterans Hwy #12-425 (925) 456-4468 Islandia, NY 11749 Billing@GOGovApps.com Bill To: Reyna Camarena City of La Quinta, CA Quote Quote #: 25-022 Quote Date: 01/10/2025 Expire Date: PO / Ref #: License Period: 7/1/2025 — 6/30/2026 78495 Calle Tampico La Quinta, CA 92253 This is NOT a bill. Please do not pay. GOGov EIN # 83-2833905 • Download our W9 - https://GOGovApps.com/W9 GORequest Citizen Request Management (CRM) subscription 07/01/2025 12 6,108.00 GOEnforce Code Enforcement subscription 07/01/2025 12 11,244.00 Integration subscription to Revenue Experts 07/01/2025 12 1,392.00 Integration subscription to ArcGIS 07/01/2025 12 3,588.00 Integration subscription to Cartegraph 07/01/2025 12 4,404.00 Bundle Discount for Multiple Modules 07/01/2025 12 -2,868.00 TOTAL $23,868.00 Quotes are for budgeting purposes only. Your invoice will be sent 45 to 60 days prior to your renewal date. If you would like to receive your quotes at a specific time of year, please email us and we will update our records.