2025-26 IN-SITE Landscape Architecture - Amend 4 - Fritz Burns Park Imps Master Planning Project 2021-02MEMORANDUM
DATE: May 12, 2025
TO: Jon McMillen, City Manager
FROM: Carley Escarrega, Administrative Technician
RE: Amendment no. 4 to Agreement for Contract Services with Insite Landscape
Architecture for project no. 2021-02, Fritz Burns Park Improvement
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Please list the Contracting Party / Vendor Name, type of agreement to be executed, including any change orders or
amendments, and the type of services to be provided. Make sure to list any related Project No. and Project Name.
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Authority to execute this agreement is based upon:
Approved by City Council on 5/3/2022 Business 2 (Original Agrmt)
City Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
Department Director's or Manager's signing authority provided under the City's
Purchasing Policy [Resolution No. 2023-008] for budget expenditures of $15,000 and
$5,000, respectively, or less.
Bid
Sole Source
Procurement Method (one must apply):
RFP
RFQ 3 written informal bids
Select Source
Cooperative Procurement
Reauestina department shall check and attach the items below as appropriate:
I; I
Agreement payment will be charged to Account No.: 401-0000-60185-202102-D
Agreement term: Start Date July 1, 2025 End Date June 30, 2026
Amount of Agreement, Amendment, Change Order, etc.: $ 0
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount,
not individual Amendments or Change Orders!
Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: myCOI compliant - MR Date: 5/12/2025
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is
required pursuant FPPC regulation 18701(2)
Business License No. Lic-770195 Expires: 5/31/2025
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
`AMENDMENT NO. 4 TO AGREEMENT FOR CONTRACT SERVICES
WITH INSITE LANDSCAPE ARCHITECTURE (CONTRACTING PARTY)
This Amendment No. 4 ("Amendment 4") to Agreement for Contract Services
("Agreement") is made and entered into as of the 20th day of May 2025, ("Effective Date")
by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and
IN -SITE Landscape Architecture, a California Corporation ("Contracting Party").
RECITALS
WHEREAS, on or about May 4, 2022, the City and Contracting Party entered into
an Agreement to provide Master Planning for Fritz Burns Park Improvement Project No.
2021-02, for a total not to exceed amount of $79,375. The Initial Term of the Agreement
expired on June 30, 2023 ("Initial Term"); and
WHEREAS, on or about June 27, 2023, the City and Contracting Party executed
Amendment No. 1 to the Agreement and mutually agreed to amend Section 3.4, Term, to
extend the term of the agreement for one additional two-year term from July 1, 2023,
through June 30, 2025 ("Extended Term"); and
WHEREAS, on or about September 20, 2023, the City and Contracting Party
executed Amendment No. 2 and mutually agreed to amend Section 1.1, Scope of
Services, of the Agreement to provide additional services to include preliminary
engineering and construction support services and Section 2.1, Contract Sum, of the
Agreement and increase the total compensation by an additional amount of $361,235, for
a grand total not to exceed amount of $440,610; and
WHEREAS, on or about March 28, 2024, the City and Contracting Party executed
Amendment No. 3 and mutually agreed to amend Section 1.1, Scope of Services, of the
Agreement to provide additional services to include additional engineering design to
prepare a water quality management plan, expanded parking lot design, and provide
electrical circuit mapping services and Section 2.1, Contract Sum, of the Agreement to
increase the total compensation by an additional amount of $20,730, for a grand total not
to exceed amount of $461,340; and
WHEREAS, Pursuant to Section 3.4 Term, the City and contracting Party mutually
agree to extend the term of the Agreement for an additional one-year term from July 1,
2025, through June 30, 2026 ("Extended Terms").
NOW THEREFORE, in consideration of the mutual covenant herein contained, the
parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency and
receipt of which are hereby acknowledged, the parties hereto agree as follows:
1. Section 3.4 is amended to read as follows:
Section 3.4 — Term. Unless earlier terminated in accordance with the provisions in Article
8.0 of this Agreement, the term of this agreement commenced on May 4, 2022 and
terminated on June 30, 2023 ("Initial Term"). This Agreement was extended via
Amendment No. 1 an additional two-year term from July 1, 2023, through June 30, 2025.
This Agreement is being extended for an additional one-year term from July 1, 2025,
through June 30, 2026 ("Extended Terms"). This Agreement may be extended upon
mutual agreement by both parties and executed in writing.
In all other respects, the original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Contracting Party have executed this
Amendment No. 4 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA INSIGHT Landscape Architecture
a California municipal corporation
JON McMILLEN, City Manager
City of La Quinta, California
Dated:
5/12/2025
ATTEST:
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
Tim Jachlewski
President
Dated: 5/9/25