2025-27 TKE Engineering - On-Call Map Checking Services - Amendment 1MEMORANDUM
atida,
CALIFORNIA
DATE: May 15, 2025
TO: Jon McMillen,City Manager
FROM: Carley Escarrega, Administrative Technician
RE: TKE Engineering, Inc Amend 1 for on -call map checking services - 2-year Term Extension
Please list the Contracting Party/ Vendor Name, any change orders or amendments, and the type of services to be provided. Make
sure to list any related Project No. and Project Name.
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Authority to execute this agreement is based upon:
Approved by City Council on June 1, 2022
City Manager's signing authority provided under the City's Purchasing & Contracting Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for
temporary employment positions.
Department Director's or Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less.
Procurement Method (one must apply):
Bid RFP I I RFQ I I 3 written informal bids
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Sole Source
Select Source
Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
Agreement payment will be charged to Account No.: 01-7002-60183
Agreement term:
Start Date July 1, 2025
Amount of Agreement, Amendment, Change Order, etc.:
End Date
June 30, 2027
$ 50,000/year
REMINDER: Signing authorities listed above are applicable on the aggregate Agreement amount, not individual
Amendments or Change Orders!
Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: myCOI compliant (MR) Date: 5/15/2025
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant
FPPC regulation 18701(2)
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Business License No. LIC-770437
Expires: 11/30/2025
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
78495 Calle Tampico I to 0uinta, California 92253 1760.777.7000 I www.laquintaca.gov
AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES
WITH TKE ENGINEERING, INC.
This Amendment No. 1 ("Amendment 1") to Agreement for Contract Services
("Agreement") is made and entered into as of the 12th day of May 2025, ("Effective Date")
by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and
TKE Engineering, Inc. ("Contracting Party").
RECITALS
WHEREAS, on or about July 1, 2022, the City and Contracting Party entered into
an Agreement to provide on -call map checking services, for a total not to exceed amount
of $50,000 per fiscal year. The term of the Agreement expires on June 30, 2025 ("Initial
Term"); and
WHEREAS, pursuant to Section 3.4 Term, the City and Contracting Party mutually
agree to extend the term of the agreement for one (1) additional two-year term from July
1, 2025, through June 30, 2027 ("Extended Term").
NOW THEREFORE, in consideration of the mutual covenant herein contained, the
parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency and
receipt of which are hereby acknowledged, the parties hereto agree as follows:
1. Section 3.4 is amended to read as follows:
Section 3.4 — Term. Unless earlier terminated in accordance with the provisions in Article
8.0 of this Agreement, the term of this agreement shall commence on July 1, 2022, and
terminate on June 30, 2025 ("Initial Term"). This agreement is being extended for an
additional two-year term from July 1, 2025, through June 30, 2027 ("Extended Term").
This Agreement may not be extended any further.
In all other respects, the original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Contracting Party have executed the
Amendment No. 1 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA TKE Engineering, Inc.
a California municipal corporation
JON McMILLEN, City Manager Terry Renner,, P:E., Q.S.D.
City of La Quinta, California Senior Vice President
Dated: 05/15/2025
ATTEST:
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
Dated: 05/14/2025
Michael P. Thorton, P.E.
P.L.S., M.S.
President
Dated: 05/14/2025
City of La Quinta
CITY COUNCIL MEETING: June 21, 2022
STAFF REPORT
AGENDA TITLE: APPROVE AGREEMENTS FOR CONTRACT SERVICES WITH
TKE ENGINEERING, INC AND ERIC NELSON DBA RASA TO PROVIDE ON-CALL
MAP CHECKING SERVICES
RECOMMENDATION
Approve Agreements for Contract Services with TKE Engineering, Inc. and Eric
Nelson dba RASA to provide on-call map checking services; authorize the City
Manager to execute the agreements.
EXECUTIVE SUMMARY
•Subdivision Tract and Parcel Maps, legal descriptions and plats for lot line
adjustments and parcel mergers must be reviewed by a licensed Land
Surveyor for compliance with the Subdivision Map Act, and the Land
Surveyor’s Act.
•Staff solicited proposals for these services from qualified firms; TKE
Engineering (TKE) and Eric Nelson dba RASA (RASA) were the best
qualified firms to provide these services.
•Each agreement would be approved for an amount not to exceed $50,000
per year for a three-year term, which provides flexibility to use one or
both firms depending on work demand.
FISCAL IMPACT
These combined contracts could cost up to $50,000 annually, or a total of
$150,000 during the three-year term. Funds are available in the FY 22/23
Public Works Map / Plan Checking account (101-7002-60183) for these
services. The total amount budgeted for 2022/23 is $50,000; Staff cannot
exceed the $50,000 budget without Council approval.
BACKGROUND/ANALYSIS
Subdivision Tract and Parcel Maps, legal descriptions and plats for lot line
adjustments and parcel mergers must be reviewed by a licensed Land Surveyor
CONSENT CALENDAR ITEM NO. 3
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for compliance with the Subdivision Map Act, and the Land Surveyor’s Act.
These are expertise and licenses staff does not possess.
In May 2022, the City received eight proposals to an on-call map checking
services request for proposals. Staff reviewed the proposals and both TKE and
RASA were selected as the top ranked firms; TKE (Attachment 1) and RASA
(Attachment 2) were the most cost effective and qualified firms. CSG, CASC,
ERSC, Interwest, VEI, and RKA also submitted proposals.
The contract authority would allow staff to utilize either consultant for the full
“not to exceed” budget of $50,000; the monthly invoices would be tracked to
ensure that the $50,000 annual budget for these services is not exceeded.
Staff requests this flexibility to allow the use of one firm when the other firm
cannot respond due to prior commitments.
ALTERNATIVES
Council could elect not to approve one or both agreements.
Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, P.E., City Engineer
Attachments: 1.Agreement with TKE
2.Agreement with RASA
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