Project 2011-05 (4) 2025-26 TY Lin International - Amendment 1 - Construction Mgmt Services - Dune Palms Bridgen
MEMORANDUM
DATE: May 16, 2025
TO: Jon McMillen,City Manager
FROM: Carley Escarrega, Administrative Technician
RE: Amendment no. 1 with TY Lin for project no. 2011-05, Dune Palms Bridge
Please list the Contracting Party / Vendor Name, any change orders or amendments, and the type of services to be provided. Make
sure to list any related Project No. and Project Name.
4Q!th (Pea
CALIFORNIA
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Authority to execute this agreement is based upon:
Approved by City Council on February 15, 2022; Consent 11
City Manager's signing authority provided under the City's Purchasing & Contracting Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for
temporary employment positions.
Department Director's or Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less.
Procurement Method (one must apply):
Bid RFP RFQ 3 written informal bids
Sole Source Select Source Cooperative Procurement
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Requesting department shall check and attach the items below as appropriate:
Agreement payment will be charged to Account No.: 401-0000-60188-111205-CT
Agreement term: Start Date July 1 , 2022 End Date June 30, 2026
Amount of Agreement, Amendment, Change Order, etc.: $ 390,561.14
.z. Signing authorities listed above are applicable on the aggregate Agreement amount, not individual
Amendments or Change Orders!
Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: myCOI compliant (MR) Date: 5/22/2025
Bonds joriginals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant
FPPC regulation 18701(2)
Business License No. LIC-0108525
Expires: 3/31/2026
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
78495 Calle Tampico I is Quinta, California 92253 1760.Trf7000 I www:laquintaca.gov
AMENDMENT NO. 1
TO AGREEMENT FOR CONTRACT SERVICES WITH TY LIN INTERNATIONAL
This Amendment No. 1 ("Amendment No. 1") to Agreement for Contract Services
("Agreement") is made and entered into as of the 7 day of May 2025 ("Effective Date")
by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and
TY Lin International, a Corporation ("Contracting Party").
RECITALS
WHEREAS, on or about July 1, 2022, the City and Contracting Party entered into
an Agreement to provide those services related to Construction Management, Inspection,
Material Testing, and Survey Services for the Dune Palms Road Bridge Project (Federal
Project No. BRKLS-5433(014), City Project No. 2011-05), for the City. Total
compensation to be paid to Contracting Party was not to exceed $2,760,328.58 dollars.
The term of the Agreement expires on June 30, 2026; and
WHEREAS, on or about February 24, 2025, the City issued Change Order No. 1
authorizing additional services and compensation pursuant to the following sections of the
Agreement:
• Section 1.7 Additional Services — to provide ground -breaking coordination
services;
• Section 2.4 Compensation for Additional Services — compensation in the amount
of $29,395.47 for Additional Services amounting to not more than 5% of the
Contract Sum and authorized by the Contract Officer as noted above under
Section 1.7); and
WHEREAS, the City and Contracting Party mutually agree to amend Section 1.1
Scope of Services of the Agreement as outlined in detail in enclosed Exhibit A,
incorporated herewith by this reference; and
WHEREAS, the City and Contracting Party mutually agree to amend Section 2.1
Contract Sum and Exhibit B Schedule of Compensation of the Agreement to increase the
total compensation amount by an additional $390,561.14, for a total not to exceed amount
of $3,180,285.19, for the services pursuant to Section 2.4 Compensation for Additional
Services and as included in Exhibit A.
NOW THEREFORE, in consideration of the mutual covenant herein contained, the
parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency and
receipt of which are hereby acknowledged, the parties hereto agree as follows:
1. Section 1.1 Scope of Services is amended to include the Services detailed in the
attached "Exhibit A", incorporated herewith by this reference.
2. Exhibit A — Scope of Services is amended to include the services as detailed in
enclosed "Exhibit A" incorporated herewith by this reference.
3. Section 2.1 Contract Sum is amended to read as follows:
2.1 Contract Sum. For the Services rendered pursuant to this Agreement,
Contracting Party shall be compensated based on actual cost plus a fixed fee in
accordance with "Exhibit B" (the "Schedule of Compensation"). The total amount
payable by City including the Fixed Fee, as provided in Section 2.2, shall not
exceed Three Million One Hundred Eighty Thousand Two Hundred Eighty -Five
Dollars and Nineteen Cents ($3,180,285.19) (the "Contract Sum"), except as
provided in Section 1.7.
4. Exhibit B — Schedule of Compensation is amended as detailed in enclosed "Exhibit
B" incorporated herewith by this reference.
In all other respects, the original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Contracting Party have executed Amendment No.
1 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA,
a California municipal corporation
JO► ILLEN, City Manager
City of La Quinta, California
Dated: 5/7 /QO7r
ATTEST:
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
Of .eit.x..t.k. __,---/---14/
TY Lin International
SIGNED IN COUNTERPART
Philip Yartey, P.E.
Senior Vice President
Dated:
----Th /C-Z--____________
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
1 Section 1.1 Scope of Services is amended to include the Services detailed in the
attached "Exhibit A", incorporated herewith by this reference.
2. Exhibit A — Scope of Services is amended to include the services as detailed in
enclosed "Exhibit A" incorporated herewith by this reference.
3. Section 2.1 Contract Sum is amended to read as follows:
2.1 Contract Sum. For the Services rendered pursuant to this Agreement,
Contracting Party shall be compensated based on actual cost plus a fixed fee in
accordance with "Exhibit B" (the "Schedule of Compensation"). The total amount
payable by City including the Fixed Fee, as provided in Section 2.2, shall not
exceed Three Million One Hundred Eighty Thousand Two Hundred Eighty -Five
Dollars and Nineteen Cents ($3,180,285.19) (the "Contract Sum"), except as
provided in Section 1.7.
4. Exhibit B — Schedule of Compensation is amended as detailed in enclosed "Exhibit
B" incorporated herewith by this reference.
In all other respects, the original Agreement shall remain in effect.
IN WITNESS WHEREOF, the City and Contracting Party have executed Amendment No.
1 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA,
a California municipal corporation
SIGNED IN COUNTERPART
TY Lin International
JON McMILLEN, City Manager Philip Yartey,'P.E.
City of La Quinta, California
Senior Vice President
Dated: Dated: 05/14/2025
ATTEST:
SIGNED IN COUNTERPART
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
SIGNED IN COUNTERPART
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
Exhibit A
Scope of Services
lYLin
April 29. 2025
Bryan McKinney, PE
City Engineer
City of La Quinta,
78-495 Calle Tampico
La Quinta, CA 92253
Dune Palms Road Bridge Project (Federal Project No. BRKLS-5422(014), City Project No.
2011-05) TYLI Request for Additional Funds to Provide Construction Management
and Inspection Services — Amendment No. 1
Dear Mr. McKinney:
Per our recent discussions, TYLin is requesting additional funds to provide Construction
Management and Inspection Services for the Dune Palms Road Bridge Project. The project's original
end of construction date was December 17, 2024. However, item work remained on the project through
March 2025 and substantial completion for the project was determined to be on March 28, 2025, sixty-
eight (68) working days beyond the contract allocated days for the project.
As such, TYLin respectfully requests a contract amendment for S390,561.14 in accordance with Exhibit A
(attached).
Should you have any questions, please do not hesitate to contact the undersigned at the contact
information listed below.
404 Camino Del Rio South, Suite 7001 San Diego, CA 92108
T. 858.245.8112 Joseph smith@tylin.com
Sincerely,
T.Y. Lin International
/12tAik---
Joseph S. Smith
Vice President
*Note: Exhibit A referenced in Scope Request is in Exhibit B to this amendment.
Exhibit B
Schedule of Compensation
With the exception of compensation for Additional Services, provided for in Section 2.4 of
this Agreement, the maximum total compensation to be paid to the Contracting Party shall
be based on actual cost plus a fixed fee in accordance with this "Exhibit B" under this
Agreement is not to exceed Three Million One Hundred Eighty Thousand Two Hundred
Eighty -Five Dollars and Nineteen Cents ($3,180,285.19) (the "Contract Sum"), except as
provided in Section 1.7.
Base Contract Amount:
Change Order No. 1:
Amendment No. 1:
Contract Total:
$2,760,328.58
$29,395.47
$390,561.14
$ 3,180,285.19
City of La Quints
Dune Palms Road Bridge Project
TYUn Request for Addlt,onal Funds . Amendment No. 1
EXHIBIT A
q'02°
Total Contract S2.760.328.50
Pre•Construcbon 1520.024 17)
Post •ConstruCbon 1 S 17,999.681
Pole QA 1545.540 00)
Prorilograpn (S4,830 23)
Construction Phase S2.671.934.42
Construction Phase S2.671.934.42
Contract Working Days 475
TYUn CosVDay 55.625.13
Substantial Completion Days
Past Contract End Date 68
Additional Cost (Non ODC) S382.508.51
ODCs S 56.250.00
Contract Working Days 475
Cost/Day S 118.42
Substantial Completion Days
Past Contract End Date 68
Additional Cost (ODC) S8.052.63
Total S390.561 14
CONSENT CALENDAR ITEM NO. 11
City of La Quinta
CITY COUNCIL MEETING: May 6, 2025
STAFF REPORT
AGENDA TITL' APPROVE AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT
SERVICES WITH TY LIN INTERNATIONAL FOR THE DUNE PALMS ROAD BRIDGE
IMPROVEMENT PROJECT NO. 2011-05
RECOMMENDATION
Approve Amendment No. 1 to Agreement for Contract Services with TY Lin International, in
the amount of $390,562, for the Dune Palms Road Bridge Improvement Project No. 2011-
05; and authorize the City Manager to execute the amendment.
EXECUTIVE SUMMARY
• The Dune Palms Road Bridge Project (Project) (Attachment 1) is currently
completing construction to replace the existing low water crossing with an all-
weather access bridge on Dune Palms Road at the Coachella Valley Storm Water
Channel (CVSWC).
• On February 24, 2025, the City issued Change Order No. 1 authorizing additional
services in an amount of $29,396 for coordinating the groundbreaking ceremony for
the bridge.
• Proposed Amendment No. 1 to the Agreement for Contract Services with TY Lin
International (TY Lin) authorizes additional construction management and inspection
services (CMI) on actual cost plus a fixed fee (Attachment 2). The original fee was
an estimate based on the construction days allowed in the original construction
contract.
FISCAL IMPACT
The Project has an approved budget of $30,064,243; and it is funded through a
combination of the following sources:
Phase
Estimated Cost
for Bridge Project
Federal Funding
(Caltrans-HBP)
Non -Participating
Plus Local Share
Engineering/Design
$2,050,000
$1,549,275
$500,725
Right of Way
$1,570,554
$1,166,825
$403,729
Construction
$21,760,704
$16,610,884
$5,149,820
Const. Engineering
$2,764,651
$2,491,632
$273,019
Utility Agreement (IID)
$65,750
$0.00
$65,750
Contingency
$1,852,584
$1,661,088
$191,496
Total Costs:
$30,064,243
$23,479,704
$6,584,539
195
Caltrans-HBP Funding Share:
$23,479,704
City of La Quinta Funding Share:
$1,093,003
CVAG Funding Share:
$5,421,936
CVWD Funding Share:
$69,600
Total Cost:
$30,064,243
The proposed Amendment 1 will increase the total not to exceed amount by $390,561.
Sufficient funds are available for this Amendment in the Project Budget
Base Contract Amount:
Change Order No. 1:
Amendment No. 1:
Contract Total:
BACKGROUND/ANALYSIS
$2,760,329
$29,396
$390,561
$ 3,180,286
In February 2022, Council approved an Agreement with TY Lin to provide professional
construction management and inspection services for an all-weather bridge. The Project is
currently finishing the construction phase.
On February 24, 2025, the City issued Change Order No. 1 authorizing TY Lin to provide
additional services related to the groundbreaking ceremony of the bridge in accordance
with Sections 1.7 Additional Services and 2.4 Compensation for Additional Services in an
amount of $29,396.
The proposed Amendment 1 is for the additional amount of $390,561 for additional time
required to construct the project due to delays caused primarily by Tropical Storm Hillary,
utility delays, and construction change orders. The additional time will also allow TY Lin to
assist the City in closing out the construction phase in conformance with the funding
requirements.
ALTERNATIVES
Staff does not recommend an alternative.
Prepared by:
Approved by:
Carley Escarrega, Administrative Technician
Bryan McKinney, Public Works Director/City Engineer
Attachments: 1. Project Vicinity Map
2. TY Lin International Amendment No. 1
196
ATTACHMENT 1
Vicinity Map — Dune Palms Bridge
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