2025-26 Dudek - Amend 1 - Lake & Irrigation Conversion SRR Proj 2016-08 & Civic Center Proj 2016-06n
MEMORANDUM
DATE: May 16, 2025
TO: Jon McMillen,City Manager
FROM: Carley Escarrega, Administrative Technician
RE: Amendment no. 1 with Dudek for project no. 2016-06, Lake & Irrigation conversion at Civic Center & SR Park
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CALIFORNIA
Please list the Contracting Party / Vendor Name, any change orders or amendments, and the type of services to be provided. Make
sure to list any related Project No. and Project Name.
✓
✓
Authority to execute this aqreement is based upon:
Approved by City Council on June 20, 2023 Consent 9
City Manager's signing authority provided under the City's Purchasing & Contracting Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for
temporary employment positions.
Department Director's or Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less.
Bid
Sole Source
✓
Procurement Method (one must apply):
RFP n RFQ
Select Source
✓
3 written informal bids
Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
Agreement payment will be charged to Account No.: 401-0000-60185-201606-D
Agreement term: Start Date July 1, 2025
Amount of Agreement, Amendment, Change Order, etc.:
End Date
$ 0.00
June 30, 2027
.z. Signing authorities listed above are applicable on the aggregate Agreement amount, not individual
Amendments or Change Orders!
Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: myCOI compliant (MR) Date: 5/22/2025
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant
FPPC regulation 18701(2)
Business License No. LIC-0003130
Expires: 8/31/2025
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
18495 Calle Tampico I is Quinta, California 922531760.7TT7000 I www.laquintaca.gov
Docusign Envelope ID: 1002F308-653E-4DDE-91A7-166178D03DDE
AMENDMENT NO. 1 TO AGREEMENT FOR CONTRACT SERVICES
WITH DUDEK
This Amendment No. 1 ("Amendment 1") to Agreement for Contract Services
("Agreement") is made and entered into as of the 12th day of May 2025, ("Effective Date")
by and between the CITY OF LA QUINTA ("City"), a California municipal corporation and
DUDEK, a Corporation ("Contracting Party").
RECITALS
WHEREAS, on or about June 30, 2023, the City and Contracting Party entered
into an Agreement to provide professional engineering design and construction
management services for the Lake and Irrigation Conversion at the Civic Center and
SilverRock Park Venue Project no. 2016-06, for a total not to exceed amount of $325,000.
The term of the Agreement expires on June 30, 2025 ("Initial Term"); and
WHEREAS, pursuant to Section 3.4 Term, the City and Contracting Party mutually
agree to extend the term of the agreement for two additional years from July 1, 2025,
through June 30, 2027 ("Extended Term").
NOW THEREFORE, in consideration of the mutual covenant herein contained, the
parties agree as follows:
AMENDMENT
In consideration of the foregoing Recitals and the covenants and promises
hereinafter contained, and for good and valuable consideration, the sufficiency and
receipt of which are hereby acknowledged, the parties hereto agree as follows:
1. Section 3.4 is amended to read as follows:
Section 3.4 — Term. Unless earlier terminated in accordance with the provisions in Article
8.0 of this Agreement, the term of this agreement shall commence on July 1, 2023, and
terminate on June 30, 2025 ("Initial Term"). This agreement is being extended for two
additional years from July 1, 2025 through June 30, 2027 ("Extended Term"). This
Agreement may not be extended any further.
In all other respects, the original Agreement shall remain in effect.
Docusign Envelope ID: 1002F308-653E-4DDE-91A7-166178D03DDE
IN WITNESS WHEREOF, the City and Contracting Party have executed the
Amendment No. 1 to the Agreement on the respective dates set forth below.
CITY OF LA QUINTA
a California municipal corporation
JON McMILLEN, City Manager
City of La Quinta, California
Dated: May 23, 2025
ATTEST:
vt
MONIKA RADEVA, City Clerk
City of La Quinta, California
APPROVED AS TO FORM:
WILLIAM H. IHRKE, City Attorney
City of La Quinta, California
DUDEK
a Corporation
1—Signed by:
Al A1OC17/SF')RCA,F
Name: Joseph Monaco
Title: President and CEO
Dated: May 15, 2025
CONSENT CALENDAR ITEM NO. 9
City of La Quinta
CITY COUNCIL MEETING: June 20, 2023
STAFF REPORT
AGENDA TITLE APPROVE AGREEMENT FOR CONTRACT SERVICES WITH DUDEK
TO PROVIDE DESIGN AND CONSTRUCTION MANAGEMENT SERVICES FOR THE
LAKE AND IRRIGATION CONVERSION AT THE CIVIC CENTER AND SILVERROCK
PARK VENUE, PROJECT NOS. 2016-06 AND 2016-08
RECOMMENDATION
Approve an Agreement for Contract Services with Dudek to provide design and
construction management services for the Lake and Irrigation Conversion at the Civic
Center and SilverRock Park Venue, Project Nos. 2016-06 and 2016-08, respectively; and
authorize the City Manager to execute the agreement.
EXECUTIVE SUMMARY
• This project encompasses two different project areas at different design stages.
• The first project area is the Civic Center Campus at Calle Tampico and Washington
Street, the project will convert the Civic Center Lake from potable to canal water.
• The City previously contracted with Dahl Consultant to design conversion of the lake
water from potable water to irrigation water provided through Coachella Valley
Water District (CVWD) maintained lines (Bureau of Reclamation (BOR) Lines).
• The second project area is the SilverRock Park Venue. Dudek will design a vault
and meter to connect the adjacent lake system to the newly constructed BOR lines,
coordinate with CVWD for connection, review the existing pump system, design any
additional components to create a fully functioning system, and design any required
modifications needed to isolate the lake from the adjacent lake system.
• In May 2023, Staff solicited proposals for these services from qualified firms; Dudek
was the only proposer and is qualified to provide these services.
FISCAL 11VIVAU i
There are currently funds available in the Project design budget for these services (401-
0000-60185 2016-06D). The following is the current combined project budget:
Professional: $80,000
227
Initial Design
$152,529
Final Design/Construction
Management/Inspection
$325,000
Construction:
$520,000
CVWD Meter/Inspection Fees:
$40,000
Contingency:
$50,378
Total Budget:
$1,167,907
BACKGROUND/ANALYSIS
This project encompasses two different project areas at different design stages. The first is
located at the Civic Center Campus located at Calle Tampico and Washington Street. The
City previously contracted with a Dahl Consultant to design conversion of the lake water
from potable water to irrigation water provided through CVWD maintained lines BOR Lines.
CVWD has completed work to provide a point of connection and meter at the existing
pumps. Dudek will review the existing proposed plans, provide bid support, construction
inspection support, and construction management to complete the project.
The second project location is at the recently completed SilverRock Park Venue. The
SilverRock Park Venue Project began the effort by furnishing and installing a pump and
lines to the adjacent lake to supply water for irrigation and installed a line within 10 feet of
the newly constructed BOR lines. The proposed project will complete the lake system to
ensure it is a fully functioning system. As part of this project, Dudek will design a vault and
meter to connect the system to the BOR lines, coordinate with CVWD for connection,
review the existing pump system, design any additional components to create a fully
functioning system, and design any required modifications needed to isolate the lake from
the adjacent lake system. The adjacent lake system is currently all interconnected and
receives well water through one lake. This scope of work would also include bid support,
construction inspection support, and construction management support.
In May 2023, Staff solicited proposals for these services from qualified firms; Dudek was
the only proposer and is qualified to provide these services. The proposed fee is within the
cost staff anticipated for these services.
kLTERNATIVES
Council may elect not to approve the agreement.
Prepared by: Julie Mignogna, Management Analyst
Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer
Attachment: 1. Agreement with Dudek
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