2024-26 Horizon Lighting (2) Ch Ord 1 - L&L AD 89-1 Lighting Maintenance Project 2023-29n
MEMORANDUM
DATE: May 27 2025
4Q!th
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CALIFORNIA
TO: Jon McMillen,City Manager
FROM: Dianne Hansen, M&O Superintendent
RE: Horizon Lighting, Inc, Ch Ord 1, Project 2023-29 L&L Lighting Maintenance
Please list the Contracting Party / Vendor Name, any change orders or amendments, and the type of services to be provided. Make
sure to list any related Project No. and Project Name.
✓
Authority to execute this agreement is based upon:
Approved by City Council on April 15, 2025 - Consent 7; May 6, 2025 - Consent 14
City Manager's signing authority provided under the City's Purchasing & Contracting Policy
[Resolution No. 2023-008] for budget expenditures of $50,000 or less.
City Manager's signing authority provided under the City's Personnel Policy Section 3.2 for
temporary employment positions.
Department Director's or Manager's signing authority provided under the City's Purchasing Policy
[Resolution No. 2023-008] for budget expenditures of $15,000 and $5,000, respectively, or less.
Procurement Method (one must apply):
Bid
Sole Source
RFP n RFQ
Select Source
n
✓
3 written informal bids
Cooperative Procurement
Requesting department shall check and attach the items below as appropriate:
215-7ooa-sos91;101-2002-60112;202-3006-60112;202-3004-60112
Agreement payment will be charged to Account No.:
Agreement term:
Start Date 07/01 /2025
Amount of Agreement, Amendment, Change Order, etc.:
End Date
06/30/2026
$ 81,925 FY 2025/26
.t. Signing authorities listed above are applicable on the aggregate Agreement amount, not individual
Amendments or Change Orders!
Insurance certificates as required by the Agreement for Risk Manager approval
Approved by: myCOI compliant (MR) Date: 5/27/2025
Bonds (originals) as required by the Agreement (Performance, Payment, etc.)
Conflict of Interest Form 700 Statement of Economic Interests from Consultant(s)
NOTE: Review the "Form 700 Disclosure for Consultants" guidance to determine if a Form 700 is required pursuant
FPPC regulation 18701(2)
Business License No. LIC-0111972
Expires: 12/31/2025
Requisition for a Purchase Order has been prepared (Agreements over $5,000)
18495 Calle Tampico I is Quinta, California 922531760.7TT7000 I www.laquintaca.gov
hi (bide/
-- GEM of the DESERT —
Sheet 1 of 1
AGREEMENT: CITYWIDE LIGHTING MAINTENANCE SERVICES, LANDSCAPE AND LIGHTING
DISTRICT 89-1
PROJECT NO. 2023-29
CONTRACTOR: HORIZON LIGHTING, INC.
CHANGE ORDER NO. 1
*******************************************************************************************************************
Pursuant to the terms of the original Agreement for Contract Services, you are hereby directed to make
the herein described changes or do the following described work not included in the plans and
specifications for this Agreement. Unless otherwise stated all work shall conform to the terms, general
conditions, and special provisions of the original Agreement.
*******************************************************************************************************************
DESCRIPTION OF CHANGE
1. As provided in Section 1245, C, — Contract sum is amended as follows: the total contract amount
of $79,927 is increased to $81,925 which includes a 2.5% contract increase of $1,998.
2. As provided in Section 2000, 2.0, contract terms; the City and Contractor agree to extend the
term of the contract for the first (1) one-year extension, commencing on July 1, 2025, through
June 30, 2026.
*******************************************************************************************************************
Contract for FY 2024/25
$ 79,927
Change Order No. 1 for FY 2025/26
(includes 2.5% CPI annual increase)
$ 81 925
'
Revised Agreement Total
$161,852
******************************************************************************************************************************
ON -CALL SERVICES SPENDING AUTHORITY
On -call services is not guaranteed work, and must be
requested and approved by the Contract Officer in advance.
Work may include, but are not limited to electrical repairs, LED
conversions, new lighting installation, meter pedestal / panel
replacements, electrical panel upgrades, etc. for services outside the scope of the contract.
Valid for FY 2024/25
(approved 6/18/24)
$ 200,000
Valid for FY 2025/26
(approved 4/15/25)
$ 150,000
******************************************************************************************************************************
By reason of this change order the time of completion is adjusted as follows: 365-days added/deleted
to contract time. The start date for these services shall be: July 1, 2025
******************************************************************************************************************************
Submitted By: l °
Approved By:
Date:
05/27/25
Jon McMillen, City Manager Date: May 27, 2025
*******************************************************************************************************************
We, the undersigned Contractor, have given careful consideration to the change proposed and
hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials,
perform all labor, except as may be noted above, and perform all services necessary to complete the
above specified work, and hereby accept as full payment the amount shown above, which includes all
direct and indirect overhead expenses for any delays.
Accepted By:
Signed by:
Jock hiAlus
'-3E28A2D450B4483...
Title: President/CEO
Print Name: Joel Hunter Print Company: Horizon Lighting, Inc.
CONSENT CALENDAR ITEM NO. 14
City of La Quinta
CITY COUNCIL MEETING. May 6, 2025
STAFF REPORT
AGENDA TITLE : RECEIVE AND FILE CHANGE ORDER NO. 1 TO CONTRACT WITH
HORIZON LIGHTING, INC FOR CITYWIDE LIGHTING MAINTENANCE SERVICES
PROJECT NO. 2023-29 AND ON -CALL SERVICES WITHIN THE LANDSCAPE AND
LIGHTING ASSESSMENT DISTRICT 89-1 FOR FISCAL YEAR 2025/26 AND RELATED
COMPENSATION; AND AUTHORIZE THE PUBLIC WORKS DEPARTMENT TO UTILIZE
HORIZON LIGHTING, INC AS A SELECT SOURCE FOR ON -CALL ELECTRICAL
SERVICES
RECOMMENDATION
Receive and file Change Order No. 1 to contract with Horizon Lighting, Inc. for Citywide
Lighting Maintenance Services Project No. 2023-29 within the Landscape and Lighting
Assessment District 89-1 and on -call electrical services for fiscal year 2025/26 and related
compensation; and authorize the Public Works Department to utilize Horizon Lighting, Inc. as
a select source for on -call electrical services.
EXECUTIVE SUMMARY
• The City contracts citywide landscape lighting maintenance services (lighting
maintenance) within the Landscape and Lighting Assessment District 89-1 (L&L), Fire
Stations, and parking lots. Section 1245 of the contract also allows for extra work for
lighting maintenance and improvements on an on -call, as needed basis.
• On June 18, 2024, following a Request for Qualifications (RFQ) competitive selection
process, Horizon Lighting, Inc. (Horizon) was awarded a contract for citywide lighting
maintenance services based on their qualifications and experience; and approved for
additional spending authority of up to $200,000 in fiscal year (FY) 2024/25.
• On April 15, 2025, Council approved additional spending authority for Horizon of up to
$150,000 in FY 2025/26 for on -call landscape maintenance services, on an as
needed basis.
cISCAL IMPAC
On June 18, 2024, Council approved a 3-year contract with Horizon, to be executed as 1-
year terms based on satisfactory performance by the contractor, a 5% contingency, and
additional spending authority for on -call services for FY 2024/25 as detailed in the table
below. To date, $5,920 has been expended for on -call electrical services in city parks.
On April 15, 2025, Council approved additional spending authority for Horizon up to
$150,000 in FY 2025/26 for on -call electrical services, on an as needed basis. Funds will be
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budgeted in FY 2025/26 and will be expended against various accounts based on the type of
work being performed (L&L 215-7004-60691; Parks 101-3005-60691; Buildings 101-3008-
60691; and Capital Improvement Projects 4041-0000-60188 for lighting maintenance and/or
electrical repairs on City property).
On -call services is not guaranteed work, however, utilizing the same contractor as a select
source for extra work would ensure continuity and consistency of services. Work may
generally include electrical repairs, LED conversions, new lighting installation, meter
pedestal/panel replacements, electrical panel upgrades, etc.
Landscape & Lighting Assessment District 89-1
Lighting Maitenance Services
FY
Approved Budget - 6/18/2024
Actuals
2024/25
Annual Maint. Services: $ 79,927
Contingency (FYs 2024/25 - 2030/31): $ 91,278
Total: $171,205
$ 79,927 Contract
$ 79,927 Total
2025126
Annual Plaint_ Services: $ 79,927
Contingency (Frs 2024125-2030/31 remarninc; : $ 89,280
Total: $169,207
$ 79,927 Change Order 1
$ 1.998 CPI 2.5%
$ 81,925 Total
2026/27
Annual Maint. Services: $ 79,927
Contingency (FYs 2024r'25-2030/31 r'errarning): TBD
Total: Contingency TBD + $ 79,927
$ 79,927 Change Order 2
CPI TBD
$ 79,927 + CPI TBD
Landscape & Lighting Assessment District 89-1
Lighting Maitenance Services
FY
Approved Budget
Actuals to Date
2024?'25
Additional Spending Authority. $200.000
aooroved 6/18/241
$5.920'
2025r26
Additional Spending Authority: $150,000
raooroved 4/15/25 i
TBD
2026/27
Additional Spending Authority- TBD
TBD
* Actuals to date as of April 30, 2025
Annual lighting services cost are allocated in L&L account no. 215-7004-60104, and will be
included in FY 2025/26 budget.
BACKGROUND/ANALYSIS
The City contracts citywide lighting maintenance within the L&L for monthly maintenance of
landscaped areas within the City's right-of-way, Fire Stations, and parking lots.
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On April 2, 2024, an RFQ was posted for lighting services; 2 proposals were received; and
the selection committee recommended contracting with Horizon based on their qualifications
and experience. Section 1245 of the contract specifically allows for extra work for landscape
renovation and improvements on an on -call, as -needed basis.
On June 18, 2024, Council awarded a contract for lighting maintenance services for citywide
parks to Horizon and approved the above listed budget which included a 5% contingency
and additional spending authority for on -call services for FY 2024/25 of up to $200,000.
Additional spending authority for potential on -call services must be approved by Council
each FY and staff provides an update on extra work completed for the prior FY.
On April 15, 2025, staff provided an update of the on -call services completed in FY
2024/25 for L&L lighting maintenance.
On April 15, 2025, Council approved additional spending authority for Horizon of up to
$150,000 in FY 2025/26 for on -call electrical services, on an as needed basis, for
unanticipated electrical repairs due to car accidents in the medians, building maintenance,
electrical repairs or installation of lights or power outlets at city parks; etc.
On -call services is not guaranteed work, however, utilizing the same contractor as a select
source for extra work would ensure continuity and consistency of services. Work may
generally include electrical repairs, LED conversions, new lighting installation, meter
pedestal/panel replacements, electrical panel upgrades, etc. Further, staff will continue to
seek quotes from other vendors, when applicable per the Purchasing Policy, to ensure
quality of services and competitive pricing.
In accordance with the contract terms, per Section 1245, subsection (C), the City may
authorize a maximum increase per FY based on the local Consumer Price Index (CPI) for
Riverside, San Bernardino, and Ontario, which for 2024/25 (April to April) was
2.53%.
Change Order No. 1 with Horizon, included as Attachment 1, extends the term of the
contract for FY 2025/26, increases compensation by 2.5% for the term duration in
accordance with the contract terms, and reflects the additional spending authority of
$150,000 for FY 2025/26.
ALTERNATIVES
As the contract, related budget, and additional spending authority have been previously
approved by Council, staff does not recommend an alternative.
Prepared by: Monika Radeva, City Clerk
Dianne Hansen, Maintenance & Operations Superintendent
Approved by: Bryan McKinney, Public Works Director/City Engineer
Attachment: 1. Change Order No. 1 with Horizon
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CONSENT CALENDAR ITEM NO. 7
City of La Quinta
CITY COUNCIL MEETING: April 15, 2025
STAFF REPORT
AGENDA TITLE: APPROVE ADDITIONAL CONTRACT SPENDING AUTHORITY FOR
CITY CONTRACTED VENDORS IN FISCAL YEAR 2025/26 FOR ADDITIONAL WORK
AND SERVICES OUTSIDE OF THE PROJECTS' SCOPE OF WORK
RECOMMENDATION
Approve additional contract spending authority for city contracted vendors in fiscal year
2025/26 for additional work and services outside of the projects' scope of work.
EXECUTIVE SUMMARY
• The City contracts maintenance services for its parks, civic facilities, median
landscapes and retention areas.
• In fiscal year (FY) 2024/25, Council awarded the following maintenance contracts
and granted staff authority for two 1-year renewals upon satisfactory performance
by the vendors:
a) Desert Concepts Construction, Inc. (Desert Concepts) — Citywide Landscape
Maintenance within the Landscape and Lighting Assessment District 89-1(L&L)
Project No. 2023-28;
b) Desert Concepts — Park Landscape Maintenance Services Project No. 2023-
30;
c) Horizon Lighting, Inc. (Horizon) — Citywide Lighting Maintenance Project No.
2023-29; and
d) Vintage Associates, Inc. (Vintage) — SilverRock Park and Perimeter Landscape
Maintenance Project No. 2023-31.
• City contracts allow for extra work on an on -call, as needed basis, and for contracted
vendors to be utilized as a select source for additional work outside of the scope of
the contracts. Council must approve the amount of additional spending authority
each fiscal year for potential extra work and services.
FISCAL IMPAC
Staff seeks Council approval for additional spending authority for extra work and on -call
services, beyond the contracts' scope of work, for FY 2025/26 for each vendor, as follows:
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a) Desert Concepts — $300,000 for Project No. 2023-28
b) Desert Concepts — $300,000 for Project No. 2023-30
c) Horizon — $150,000 for Project No. 2023-29
d) Vintage — $200,000 for Project No. 2023-31
Funds will be budgeted in FY 2025/26 accordingly in the following accounts — Parks (101-
3005-60112), Landscape and Lighting Assessment District 89-1(L&L) (215-7004-60112)
and (215-7004-60104), Library (202-3004-60112), and Museum (202-3006-60112) funds;
and costs will be charge in increments as needed to the appropriate maintenance service
account(s). These costs are currently included within the proposed FY 2025/26 City
operating budget.
BACKGROUND/ANALYSIS
The City contracts maintenance services for its parks, civic facilities, median landscapes
and retention basins. On June 18, 2024, following Request for Qualifications (RFQ)
competitive selection processes, Council awarded the following contracts and granted
staff authority for two 1-year renewals upon satisfactory performance by the vendors:
a) Desert Concepts — Citywide Landscape Maintenance within the Landscape and
Lighting Assessment District 89-1(L&) Project No. 2023-28;
b) Desert Concepts — Park Landscape Maintenance Servies d Project No. 2023-30;
c) Horizon — Citywide Lighting Maintenance Project No. 2023-29; and
d) Vintage — SilverRock Park and Perimeter Landscape Maintenance Project No.
2023-31.
As of this writing, all vendors are performing satisfactory in accordance with their
respective contracts and staff will be extending the terms through FY 2025/26.
On -call services are not guaranteed work, however, utilizing the same contractor as a
select source for extra work would ensure continuity and consistency of maintenance and
improvements at City property not located within the contracted maintenance areas. This
work may include landscape improvements, weed abatement, storm cleanup, and
electrical repairs and/or replacement of electrical components.
Additional spending authority for potential extra work and on -call services must be
approved by Council each fiscal year. Staff provides an update on extra work completed
each year; in FY 2024/25 extra work and on -call services included:
a) Desert Concepts for Project No. 2023-28 — L&L landscape maintenance services
for extra work included plant replacement on Miles Avenue, Adams Street, Calle
Tampico, Eisenhower Drive, the Village Streets, and landscape restoration of
median islands on Highway 111 from Washington Street to Jefferson Street and is
continuing on Avenue 52 from the entrance to SilverRock to Jefferson Street.
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b) Desert Concepts for Project No. 2023-30 — Parks Landscape Maintenance extra
work included leveling sports fields, plant and tree replacement at Civic Center
Campus, the Bear Creek Trail, memorial tree installations, turf improvements at
Seasons and Pioneer dog parks.
c) Horizon for Project No. 2023-29 — L&L Lighting maintenance services included on -
call electrical services at city parks.
d) Vintage for Project No. 2023-31 — SilverRock Park and Perimeter Landscape
Maintenance services for extra work and on -call services included removal of dead
trees, plant replacement and weed abatement of city owned properties.
Staff seeks Council approval of the additional spending authority for FY 2025/26 based
on the extra work and services completed in FY 2024/25; and for both unanticipated and
anticipated work to be performed in FY 2025/26
ALTERNATIVES
a) Council may elect to modify the requested additional spending authority.
b) Council may elect not to approve this request; however, in an effort to ensure
continuity, quality, and timely delivery of services, staff does not recommend this
alternative.
Prepared by:
Approved by:
Dianne Hansen, Maintenance & Operations Superintendent
Bryan McKinney, Public Works Director/City Engineer
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