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2025-06-03 CC Staff Rpt - Signal & Crosswalk Improv Project 2024-18CONSENT CALENDAR ITEM NO. 4 City of La Quinta CITY COUNCIL MEETINC June 3, 2025 STAFF REPORT AGENDA TITLE: APPROPRIATE FUNDING FOR THE SIGNAL AND CROSSWALK IMPROVEMENTS PROJECT NO. 2024-18 AND INCREASE ST. FRANCIS SPENDING AUTHORITY RECOMMENDATION Appropriate General Fund budget of $700,000 for the Signal and Crosswalk Improvements Project located at X-Park, Dune Palms Road and Highway 111, and Avenue 52 and Avenida Bermudas; and increase St. Francis spending authority in Fiscal Year 2024/2025 to $610,000. EXECUTIVE SUMMARY • Staff received requests to install lighted crosswalks on Dune Palms Road at the X-Park and at the Avenue 52 Roundabout near Fritz Burns Park to enhance pedestrian safety; partial infrastructure was completed at X-Park during bridge construction, but pole procurement was delayed (Attachment 1). • A separate signal modification is required at Dune Palms Road and Highway 111 due to road widening associated with adjacent development; this includes relocating and replacing a traffic signal pole to accommodate a new curb ramp. (Attachment 1). • The City's on -call consultant, TKE, and on -call traffic signal maintenance contractor, St. Francis, will complete design, procurement, and installation of the crosswalks and signal modifications. This project is currently not in the Capital Improvement Program (CIP). Staff requests General Fund budget appropriation of $700,000 to fund the project. The following is the project budget: Total Budget Design/Professional: $ 75,000 Inspection/Testing/Survey: $ 15,000 Construction: $ 550,000 Contingency: $ 60,000 Total Budget: $ 700,000 67 BACKGROUND/ANALYSIS During the Dune Palms Bridge construction, staff received a request for a lighted crosswalk at the X-Park. In anticipation, the bridge contractor installed the median cut - through with Americans with Disabilities Act (ADA)-compliant ramps and pole footings. However, due to extended lead times for pole procurement, the poles were not ordered or installed during the project timeline. The estimated construction cost of this crosswalk is $140,000. The second request for a lighted crosswalk came from residents who regularly cross from the overflow parking lot to Fritz Burns Park via the Avenue 52 roundabout. To improve pedestrian safety and expedite installation, staff recommends treating this as a stand- alone improvement rather than incorporating it into the Fritz Burns Park improvements project currently underway, to eliminate the possibility of delays. The estimated cost is this crosswalk is $175,000. Additionally, with new development occurring along the east side of Dune Palms Road, north of Highway 111, the City used this opportunity to widen the road to its General Plan ultimate width. As a result, the traffic signal at the northeast corner of Dune Palms Road and Highway 111 must be modified. Specifically, one traffic signal pole will be relocated and upgraded to accommodate a new curb ramp that will be reconstructed as part of the Highway 111 reconstruction project. To align construction schedules, a temporary pole will be installed in the interim. The estimated cost of this signal pole replacement is $235,000 and this part of the project is being timed to coincide with work being done as part of the Highway 111 Paving Project which necessitates the request for appropriation now rather than as part of the upcoming CIP. The City is utilizing its on -call consultant, TKE Engineering, and on -call contractor, St. Francis Electric, to complete the design, procure necessary materials, and perform installation and modifications. St. Francis needs additional spending authority up to $610,000 in fiscal year 2024/2025 to complete the work. This project number was initially tracking the Fritz Burns Park Lighted Crosswalk Project. Staff recommend renaming the project to combine similar project scopes and track the project areas as one project since the designer and contractor are recommended to be the same for each project area. Contingent upon Council's approval to fund the project on June 3, 2025, the following is the project schedule: Council Considers Project Funding Dune Palms Temporary Pole Pole Procurement Install Improvements June 3, 2025 June 4 to June 23, 2025 June 2025 to April 2026 April 2026 to June 2026 68 ALTERNATIVES Staff does not recommend an alternative. Prepared by: Ubaldo Ayon, Jr., Assistant Construction Manager Approved by: Bryan McKinney, P.E., Public Works Director/City Engineer Attachment: 1. Vicinity Map 69 SIGNAL AND CROSSWALK IMPROVEMENTS LOCATION MAP ATTACHMENT 1 _••_••_••_••1 Indian Wells 7 Av sue 50 Avwiida Bermuda, I La Quinta �J L.+ Avenue 401 due 57 fried Waring°, 41 eh H tghw ay 111 54th Ave fin • 0 c Indio Av on u o-46 Avwtue 49 L.. r—� fin F, • 1 1 1: 0 6, ly n 12,037 Feet *IMPORTANT* Maps and data are to be used for reference purposes only. Map features are approximate, and are not necessarily accurate to surveying or engineering standards. The County of Riverside makes no warranty or guarantee as to the content (the source is often third party), accuracy, timeliness, or completeness of any of the data provided, and assumes no legal responsibility for the information contained on this map. Any use of this product with respect to accuracy and precision shall be the sole responsibility of the user. REPORT PRINTED ON...5/22/2025 4:03:44 PM © Riverside County GIS es n1 DIe Legend County Boundary City Boundaries World_Street_Map Notes 70